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12-02-02 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES December 2, 2002 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, December 2, 2002 at 4:06 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Arnold Mordkin, Bill Boineau COUNCIL MEMBERS ABSENT: All Council Members were present. Mike Segrest, Town Manager; Carey Shanks, Assistant to the Town Manager; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; Chris Conrad, Planning Director; Trudi Worline, Town Clerk Becky Dombrowski, Brent Gardner Smith, Madeleine Osberger, Bob Purvis, Brett Huske, Peter Moore, Kyle Sharp, Jeremy Swanson and other members of the public interested in Agenda items for this Meeting. Item No. 2: INTERVIEW APPLICANTS FOR THE MARKETING AND SPECIAL EVENTS BOARD Council interviewed applicants Becky Dombrowski for representative of the Food and Beverage Industry, and Peter Moore and Jeremy Swanson for the At -Large positions on the Snowmass Village Marketing and Special Events Board. Mayor Manchester stated that this Board and all Boards appointed by Town Council are bound by the Snowmass Village Municipal Code and the Open Meetings Law as outlined in the Colorado Revised Statutes, which provides for open and public meetings and public notice requirements. He also informed the applicants that members on all Town Boards and Commissions are not allowed to represent any entities or constituants before Town Council without special Council approval. Becky Dombrowski and Kyle Sharp were the applicants for the one seat available for representative of the Food and Beverage Industry. Council voted by secret ballot and Kyle Sharp received the highest number of votes to fill the position of representative for the Food and Beverage Industry. 12- 02 -02tc Page 2 of 4 Council voted by secret ballot for two At -Large representatives to serve on the Board. Manchester stated that the person receiving the highest number of votes would be appointed to the 2 -year term and the person receiving the second highest number of votes would be appointed to fill the 1 -year term. The applicants for the two positions were Jeremy Swanson, Peter Moore, Robert Purvis, Kristen Everhart, Pike Peterson, Rick Griffin, Mary Evans, John Quigley and Becky Dombrowski were the applicants for the two positions. Robert Purvis was selected to fill the 2 -year At -Large seat and Peter Moore was selected to fill the 1 -year At -Large seat. Mercatoris stated that if the Marketing Board determines a need to increase the number of members on the Board, they could make a request to Council to amend the Ordinance that created the Board. Council also stated that the Board would be selecting members to serve on an Advisory Board and requested that the list of remaining applicants be provided to the Board for consideration as applicants for the Advisory Board. Council stated their appreciation to all applicants for their interest in serving on this Board. Item No. 3: RESOLUTION NO. 64, SERIES OF 2002 CONSIDERATION OF A RESOLUTION APPOINTING MEMBERS TO THE TOWN OF SNOWMASS VILLAGE MARKETING AND SPECIAL EVENTS BOARD. Virtue made a motion to approve Resolution No. 64, Series of 2002 as amended, seconded by Mercatoris. The Resolution appointed Peter Moore for a 1 -year term At -Large position, Robert Purvis for a 2 -year At -Large position, Reed Lewis for a 2 -year term as the Retail industry representative, Kyle Sharp for a 3 -year term as the Food and Beverage industry representative, and Mary Harris for a 3- year term as the Lodging industry representative. There being no further discussion, the Resolution was approved by a vote of 5 in favor to 0 opposed. Council requested a joint meeting with the Marketing and Special Events Board Members in the near future to provide them with the history and background on the Marketing Tax ballot language recently approved by the voters at the November 5, 2002 Regular Election and Board formation. NOTE: The following six items were not included on the Agenda for this Meeting. Daly Townhomes Update Housing Manager Joe Coffey reported that staff has been working to complete all documents necessary for closing on the sale of the Daly Townhomes employee housing units. He stated 14 units are under contract for purchase. Two units remain that have not been contracted. The closing date has been set for October 16, 2002. Construction of the access road to the property is planned for completion by December 13, 2002. He stated that a delay in road construction was due to ground water in the area. An interceptor drain is being installed to drain the water from the area and should be completed this week and 12- 02 -02tc Page 3 of 4 allow road construction to be completed as planned. He requested that staff provide a contingency plan for closing if the documents are not completed to meet the requirements for a December 16 closing date. Council stated that although a contingency plan is appropriate, staff should make every effort, including hiring additional help if necessary, to complete the documents for closing on December 16, 2002. Mordkin requested a report indicating the actions leading to the delays in completion of the project. Coffey provided a verbal report on the history of the project. The Town Attorney reported on the status of the documents necessary for closing. Oxygen Infraction The Planning Director explained that a business has located an air stream trailer to sell oxygen near Spider Sabich. Staff has received a letter from the Aspen Skiing Company explaining that they have entered into a contract with the Mountain Oxygen for the season. The vendor has obtained a Snowmass Village Business License, although has not inquired about zoning nor has obtained a Temporary Use Permit to allow him to operate legally at this location. A Senior Planner has been in contact with the vendor and requested that they obtain an Annual Temporary Use Permit. The vendor has not submitted an application to date. The letter from ASC indicates that the operation is a "permitted use by right consistent with Ordinance No. 06, Series of 1997 and that additional Town approval is not necessary. Conrad explained that the portion of the Ordinance to which ASC is referring, was specifically for future construction of a lift operator shed. He recommended enforcement by "Show Cause" with inspection by the Town's Building Official or an Abatement Agreement. After further discussion, Council stated that they felt sale of the product is a good idea, although the applicant needs to obtain the appropriate Town approvals to operate the business. Council requested that staff provide a recommendation and information to Council for discussions with the potential applicant. Jazz Return to Snowmass Mercatoris stated his appreciation to ASC and JAS, as well as the Snowmass Club representatives, Town staff and all who cooperated to allow the Jazz Festivals to return to Snowmass Village in 2003. Manchester directed staff to request that JAS submit a Land Use Application to the Town for the events. Opening Weekend for Skiing Mordkin stated congratulations to the ASC for a great opening weekend. Manchester stated that the Kids Camp had a record number of attendees for the opening weekend. Mall Patrons Reserved Parking Virtue requested that the Town investigate implementing reserved parking in the numbered parking lots for patrons of the upper Mall. 12- 02 -02tc Page 4of4 Goals Parking Lot No. 6 Boineau requested Council discussion in the near future regarding a long -term goal and plans for parking management for Parking Lot No. 6. Council requested an update from the Chief of Police addressing this topic. Item No. 4: EXECUTIVE SESSION At 6:10 p.m. Virtue made a motion to convene to Executive Session for privileged Attorney \Client matters to discuss Seven Star Ranch annexation. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 7:02 p.m. Mercatoris made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 5: ADJOURNMENT Colorado revised Statues 24 -6 -402 (4) (b) Snowmass Village Municipal Code Chapter 2, Article III, Page 2, Section 2 -45 (c) (2) Executive Sessions. There being no further business, Mercatoris made a motion to adjourn the Meeting. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:03 p.m. This set of Minutes as approved at the December 9, 2002 Regular Town Council Meeting. Submitted By, Trudi Worline, Town Clerk