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12-09-02 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on December 9, 2002 at 4:12 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES DECEMBER 9, 2002 Mayor T. Michael Manchester, Douglas Mercatoris, Arnold Mordkin, Richard Virtue and Bill Boineau COUNCIL MEMBERS ABSENT: All Council Members were present. Mike Segrest, Town Manager; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Marianne Rakowski, Finance Director; David Peckler, Transportation Director; Carey Shanks, Assistant to the Town Manager; Trudi Worline, Town Clerk Bob Purvis, Bill Tomcich, Madeleine Osberger, Doug Mackenzie, Jack Hatfield, David Bellack, Jim Elwood, Robert Purvis, Daniel Neukomm and other members of the public interested in the Agenda for this Meeting. NOTE: Due to a delay in the presentation for Item No. 2 scheduled on the Agenda, Mayor Manchester addressed the following issues: January Council Meetings \Resort Tours After discussion, Council agreed that January, 2003 Regular Council Meetings would be held on the 6 13 and 20 Council discussed travel in January to visit architecture in Vail, Beaver Creek and Copper Mountain resorts, and scheduled the resort tours for January 22 and 23, 2003. Council directed staff to invite the Planning Commission to attend. Joint Meeting \Marketing Special Events Board Mercatoris requested that staff arrange a Joint Meeting for Council and the Marketing and Special Events Board, to bring the new Board up to date on the background, philosophy and evolution of the Marketing Tax, and future interaction between Council and the Board. Bob Purvis, Chairman of the Marketing and Special Events Board, stated that the Board is scheduled to Meet on December 19, 2002 to discuss a Marketing Director job description, Special Events, development of an Advisory 12- 09 -02tc Page 2 of 7 Committee and Bylaws. The Board is also scheduled to meet with the Partners group on Wednesday, December 11, 2002. Mordkin requested that the Town Attorney draft a Resolution allowing Council Members to attend Marketing and Special Events Board Meetings. Council also requested that the Town Attorney investigate potential changes to the Municipal Code if necessary, to allow Council to attend the Board Meetings. Item No. 7: APPROVAL OF MEETING MINUTES FOR 10- 07 -02, 11 -18 -02 AND 12- 02-02 Mercatoris made a motion to approve the Minutes as listed. Virtue seconded the motion. Mordkin requested that on Page 3, fourth sentence under subheading Oxygen Infraction the sentence be changed to read "....requested that they apply for and obtain an Annual Temporary Use Permit." Mordkin requested that the last sentence in that paragraph be struck. Mordkin also requested that under the subheading Opening Weekend for Skiing, his name be inserted as the speaker. Mercatoris requested that under subheading Jazz Return to Snowmass, the words "Jazz Festivals" be replaced with "JAS." There being no further additions or corrections, the Minutes were approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 2: AIRPORT MASTER PLAN DISCUSSION Bill Tomcich of Ski Aspen \Snowmass (SAS), provided a history of the Aspen Airport, airlines that have provided service to the Airport, changes occurring to service providers after 1994, growth of the Eagle Airport, fare comparisons, other airports subsidized by ski resorts to transport guests to their resort, non subsidization of the Aspen airport due to its close proximity to skier destinations, and the search for other airlines that could fly in and out of Aspen. He stated that the shorter length of the Aspen Airport runway, its location, visibility and terrain do not allow landing of larger airplanes. Pitkin County Airport Director Jim Elwood, explained that a recently commissioned new localized approach into the Airport would solve a portion of the problem, which would flatten the decent and allow airplanes to descend to a lower elevation (approximately 1,000 feet) before determining their safety to land. The existing special approach for the airplanes only allows airplanes to decend to approximately 1,500 feet off the ground before making a decision whether or not it was safe to land. The new approach will be a new determining factor for allowing airplanes to leave Denver airports destined for Aspen during bad weather conditions in Aspen. Elwood also stated that the flatter approach and new snow removal capabilities may also allow larger planes to land in Aspen. Tomcich explained that in order to provide additional airline services, it is necessary to have a combination of local origin traffic and a connecting hub within flight range that feeds passenger traffic from all of the top markets to Aspen. He outlined distances for larger airlines originating from their hub airports, referring to tolerable length of flights and fueling capabilities. He outlined aircraft that could and could not safely fly into Aspen and stated that if the other airlines had an aircraft that could operate safely from their Hub into Sardy Field, they would currently be servicing Sardy Airport. Tomcich stated that Aspen has one of the best services among ski resorts, without paying 12- 09 -02tc Page 3 of 7 revenue guarantees and subsidies. Compared to Eagle Airport, Aspen has more competitor pricing, more available seats and a higher level of service than any other resort destination that is not located right outside a major airline Hub. He also stated that passengers paying the premium to fly in and out of Aspen sustain the level of service for Aspen Airport. He suggested that all efforts be made to enable and encourage regional jets of less than 100 passengers, less than 100,000 pounds of gross weight and less than 95 -feet of wing span, to safely and reliably operate in Aspen, by making improvements to our landing facility, and by supporting them when they do arrive. Elwood stated that specific issues related to the Airport Master Plan would be addressed during the Airport Master Planning process. He outlined the process for the new Airport Master Plan and stated that the goal is to have completion of the process by December of 2003. In an attempt to market the entire community of Aspen and Snowmass Village together, Mercatoris requested that signs on monitors, baggage claims, Airport highway signs, etc., include the Town of Snowmass Village. Manchester requested that staff develop a Resolution stating the Town's support of including additional airline hubs within North America. Jim Elwood stated that Snowmass Village involvement with the Airport Master Plan Review Committee would be a definite support of this effort. Item No. 3: DALY TOWNHOMES SALES DISCUSSION Housing Manager Joe Coffey reported that fourteen of the sixteen Daly Townhome units are under contract. The two remaining units were constructed for the mobility impaired. He explained that the Town has held two lotteries to date, and that the Employees Housing Guidelines were recently changed, now accepting applications for the units from employees with three years or more employment history in Snowmass Village. Coffey stated that one family with a prior history of employment in Snowmass Village has expressed an interest in purchasing one of the units. He requested Council direction regarding options to conduct another lottery, accept applications from seasonal employees, accept applications from full -time Pitkin County employees, or modify the Employee Housing Guidelines to allow applications from Snowmass Village employees who have been employed in Snowmass Village for one year. Resident Jack Hatfield requested that Council consider allowing applicants from full -time Pitkin County employees and stated opposition to accepting applications from employees with less than three -years employment. Coffey stated that carrying costs for these units would be approximately $300.00 per month. After further discussion, Council requested that staff provide copies of the Guidelines for Council review and requested that staff contact Pitkin County Housing Authority to determine if there may be mobility impaired employees working in the County who may be interested in purchasing the units. Council will review the information at the next Regular Council Meeting. Item No. 4: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items Item No. 5: PUBLIC HEARING AND ACTION RESOLUTION NO. 68, SERIES OF 2002 12- 09 -02tc Page 4 of 7 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2003 TO HELP DEFRAY THE COST OF GOVERNMENT FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO; AND TO PAY GENERAL OBLIGATION BOND PRINCIPAL, INTEREST AND RELATED COSTS AND FOR THE TOWN'S ROAD IMPROVEMENT PROGRAM, FOR THE 2003 BUDGET YEAR. Mayor Manchester opened the Public Hearing at 6:05 p.m. Mordkin made a motion to approve Resolution No. 68, Series of 2002, seconded by Virtue. Council reviewed the proposed 2003 Road Fund Project List. Staff confirmed that all notification and Public Hearing requirements had been met according to the Municipal Code. Mordkin requested that the entire surface be repaved on the full length of road re- construction projects. Manchester requested that the Town Engineer investigate a means to alleviate blind curves and narrow road sections on Oakridge Road. He also requested that the public be notified in advance of all upcoming road construction projects. There being no comments from the public, Mayor Manchester closed the Public Hearing at 6:09 p.m. Mayor Manchester called the question and the Resolution was approved by a vote of 5 in favor to 0 opposed. Item No. 6: MANAGER'S REPORT Taxi Parking Spaces In response to an inquiry from Council at the November 25, 2002 Town Council Meeting, regarding a concern about the parking spaces in lower Lot 6 that are reserved for taxi parking, the Transportation Director explained that after investigation, staff has determined that the parking spaces are necessary for promotion of the Dial -a -Ride program. He further explained that the parking spaces are necessary for use as a rendezvous location for residents and guests who call for a taxi as well as for a pick -up and drop -off point for skiers taxied in from Aspen. The owner of Hi- Mountain Taxi service was present at the Meeting and explained how the reserved spaces are utilized and the importance that the parking spaces remain as reserved for taxi use. After further discussion, Manchester made a motion to accept staff's recommendation to continue using the parking spaces for taxi service. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Timbers Employee Housing The Town Manager explained that during a previous discussion, Council requested that staff further investigate the option and provide additional information regarding the Town's purchase of the Timbers Employee Housing development, which would consist of 12, two bedroom and 6, one bedroom units. He referred to a memo from the Housing Manager that was provided for Council review for this Meeting, which outlined the risks and opportunities, related to potential ownership. In response to an inquiry made by Mayor Manchester, the Housing Manager stated that if the Timbers owned the employee housing units, tenants would be provided from the Town's list of applicants and operated according to the Municipal Code and under the Town's Employee Housing Guidelines. For the first 20- years, the Timbers would utilize 6 of the 18 units to house Timbers employees. The Finance Officer reported that if the Town were to 12- 09 -02tc Page5of7 purchase these units, it would not affect the Town's loan capacity. Boineau made a motion that the Town purchase the units. Mercatoris seconded the motion. After further discussion, Council requested that the Town's Financial Advisory Board (FAB) analyze the Town's option to purchase the units and provide additional options. Mordkin made a motion to table action on this decision to the January 6, 2003 Regular Town Council Meeting to allow the FAB to review and analyze the options. Mayor Manchester seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Council requested that the Town Attorney investigate the Town's ability to extend the final decision beyond the December 13, 2002 deadline as stated in the Agreement with the Timbers. Oxygen\Airstream Trailer Owner \operator of the Oxygen sales business Daniel Newcomb, was present at the Meeting, as well as representatives of the Aspen Skiing Company (ASC). Doug Mackenzie and David Bellack of the ASC explained that the owner of the Airstream trailer made a request of the ASC during the summer of 2002, for approval to situate the trailer on the ski mountain for oxygen sales to skiers. After careful consideration and determination that the trailer would become an attraction and appeal to the younger generation skiers, ASC made the decision to allow the trailer to be located on the mountain, without consideration that a Town permit may be necessary. The Planning Director stated that a Land Use process and permit is required to situate the trailer and operate a business at its current location, and suggested that an administrative modification to the SPA would be an appropriate application process for review of the operation. Council agreed that the product being sold is not the issue; the issue is that the owner did not apply for an approval to situate a trailer at the location or obtain a permit to operate. Council requested that in the future, the ASC apply for necessary permits before allowing any operation within the Town limits. After further discussion, Boineau made a motion that staff implement an administrative modification to the SPA, allowing the trailer to remain at the current location until June, 2003, and that the applicant meet all requirements of the process. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 1 opposed. Mayor Manchester and Council Members Virtue, Mercatoris and Boineau voted in favor. Mordkin opposed. The owner of the operation and ASC representatives stated an apology to Council for neglecting to apply for a permit prior to beginning operation of the business. Apres Ski Demonstrations Manchester requested that the appropriate structures and equipment, such as ski rails, etc., be installed on Fanny Hill to provide for expert skiing demonstrations and instruction as an apres ski attraction. ASC discussed the issue of liabilities involved for ASC to provide this function. After further consideration, Council directed the Town Attorney to investigate the potentiality of the event as a Town function, to be covered by the Town's insurance. The Town Attorney will meet with ASC's attorney to develop a lease between the ASC and the Town for use of the property. NOTE: Council took a 15- minute break at this time. Item No. 8: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS 12- 09 -02tc Page 6 of 7 Gallen Lane Snow Removal Mercatoris requested that staff contact resident Franz Kopp regarding an issue of snow removal on Gallen Lane. Ballfield Reconstruction Mercatoris requested that staff contact Bob Bateman and provide him with an update regarding reconstruction and soils utilized for the ballfield area. Planning Commission Vacancy In response to an inquiry made by Council Member Mordkin, Mayor Manchester stated that the Town is advertising for applicants to fill the position on the Planning Commission vacated by Bill Boineau who was recently elected as Council Member. Council discussed and determined that if either of the current Planning Commission Alternates are interested in the full -time position, they would be considered for the position along with any new applicants. Employee Housing Survey Referring to the Employee Survey being conducted by the Housing Department in Snowmass Village, Mercatoris reported that as an employer, he as well as other business owners who use a payroll service, do not have access to a complete list of their employees. He explained that although some employers may be willing to obtain and provide a list of their employees to the Town, others might not. He suggested a different strategy be identified to obtain mailing lists of Town employees for the survey. Virtue requested that he and Boineau, as members of the Employee Housing Committee, be provided with a copy of the survey. Holy Cross Electric Meetings Mayor Manchester stated that Holy Cross Electric has scheduled Public Meetings in Snowmass Village to receive public comment on the proposed locations for a substation and transmission lines. The Meetings are scheduled to be held on Tuesday, December 10 from 11:00 a.m. until 2:00 p.m. and Wednesday, December 11, 2002 from 4:00 p.m. until 7:00 p.m. He suggested Council and staff attend one of the two meetings. Marketing Tax Rebate Vouchers \Prepaid Lodging Bob Purvis, acting Chairman of the Marketing and Special Events Board, provided his perspective regarding an issue that has developed regarding the Marketing and Special Events Tax and questioned by reservation and lodging industries. The issue relates to the Tax being charged for prepaid lodging reservations made before the Tax was in effect, and for a date of actual stay after the Tax became effective. He suggested that the Town issue rebate vouchers to the affected guests through the lodging industries, to be redeemed in Snowmass Village, in an amount to be determined by staff. Item No. 9: EXECUTIVE SESSION At 7:51 p.m. Mordkin made a motion to convene to Executive Session to discuss personnel matters. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 12- 09 -02tc Page 7 of 7 Virtue made a motion to authorize Town funds to be provided for Public Relations Gift Certificates in the amount of $25.00 each, to be provided to guests who paid in full for lodging prior to December 1, 2002, and to be reimbursed to the Town by the Marketing and Special Events Board when funds from the Marketing Tax become available. Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 8:05 p.m. Mercatoris made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 10: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Boineau. The motion to adjourn was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 8:26 p.m. These Minutes were approved as read at the January 6, 2003 Town Council Meeting. Submitted By, Trudi Worline, Town Clerk