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03-10-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES MARCH 10, 2003 FAIRWAY CENTER Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, March 10, 2003 at 2:34 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Bill Boineau and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. PLANNING COMMISION MEMBERS PRESENT: Doug Faurer, George Huggins, Don Crouch, Mark Stout, Bob Fridstein, and John Wilkinson Jim Gustafson was absent. STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Assistant to the Town Manager; David Peckler, Transportation Director; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Nick Tucker, M.I. Specialist; and Donna J. Garcia-Spaulding, Second Deputy Town Clerk PUBLIC PRESENT: Madeleine Osberger, Jack Hatfield, Paul Shepherd, Mel Blumenthal, Dave Bellack, Gary Suiter, Rick Griffin, Don Schuster, Bill Kane, Kevin Kelly, Joe Miotto, Michael Noda, Gary Worthley, Bernie Grauer, Jim Hooker, Penney White, William Kemble, and other members of the public interested in Agenda items for this Meeting. JOINT MEETING WITH THE PLANNING COMMISSION Item No. 2: BASE VILLAGE PRESENTATION Chair of the Planning Commission, George Huggins called to order the Joint Meeting with the Planning Commission at 2:35 p.m. Mayor Manchester explained that the purpose of Today’s Joint Meeting is to increase time efficiency, improve upon the land use process and 03-10-03tc Page 2 of 5 simultaneously have discussions and presentations with the Applicant, Town Council, Staff, and the Planning Commission. Senior Planner Jim Wahlstrom provided Council with background information, a brief introduction of core issues and outlined the Base Village Preliminary Plan PUD tentative meetings and procedures. Wahlstrom stated that the following issues could be discussed during Today’s Meeting: a) Preliminary Plan PUD review procedure to date; b) Major elements of the proposal relating to re-zonings, subdivisions, affected existing PUDs, subdivision exemption, variation requests; c) Reference to Sketch Plan approval and Council Resolution; and d) Outline of meetings and procedures to be followed for Preliminary Plan review. He stated that Base Village Preliminary Plan PUD Application review (including Fanny Hill Townhouses and Sinclair Meadows) include proposed variations for buildout, FAR\Density and Minimum Lot Area (unique and exceptional circumstances); mass, scale and height issues with visual analysis (ridgeline protection); and site plan layout, including arrangement of uses. Intrawest Representative Paul Shepherd provided Council with a 3-D power point presentation depicting an overview of the Preliminary Plan Application and revisions from Sketch Plan. Shepherd stated that the next step they are focusing on includes three primary areas of development including Base Village, Sinclair Meadows and Fanny Hill Cabin. Shepherd stated that the application includes a water-tower feature at the arrival plaza and is a component, which would run throughout the entire architecture lending a serene feel to the walk through experience. He reported that there are Base Village Volumes available for the public to review at the Community Development Department, Fanny Hill Information Center and Aspen Discovery Center locations. Design Studios West Representative Gary Worthley focused upon the Landscape Master Plan portion of the power point presentation. Worthley stated that they have consulted with a wetlands consultant to restore the stream and enhance existing landscape with bridges and trails. Oz Architecture Representative Michael Noda provided Council with an overview of each building describing the elevation, grade and slope; building height and mass; approximate square footage relating to commercial space and conference component; number of units per building; architecture style; employee housing units; connectivity to other buildings in the Village; condominium\hotel\HOT beds component; footprint per building; landscaping; where the water tower components are located; and specifically where the Little Nell building, Children’s Center, Forest Garden Court, and Arrival Entry buildings will be located. Aspen Skiing Company Representative Bill Kane provided Council with an overview of the Sinclair Meadows proposal. Kane stated that the Brush Creek Land Co. LLC, as Applicant, proposes to develop twenty residential lots and twenty-one affordable housing units within a site of approximately 22.5 acres. He explained that the proposed twenty residential lots are located off the proposed roads Ptarmigan Way and Gambel Way, and the twenty-one employee housing will be located off of Coyote Court. The employee housing development will consist of a parking facility, private cul-de-sac and all associated site utilities. Kane outlined particulars relating to the Single-Family affordable housing and stated that there 03-10-03tc Page 3 of 5 are a total number of 20 units, total square feet (S.F.) of Lot equal 78.7, total acreage of single family Lots equal 8.41 S.F., total dwelling units per acre-actual equal 2.38 S.F., total dwelling units per acre-unit equal 3.49 S.F., maximum building height 28 Feet, and parking equals a minimum of 2 spaces per unit. As for Multi-Family Affordable Housing, he stated that there are 53 units; total size equals 2.30 S.F., with 9.13 S.F. of total dwelling units per acre, and one parking space per bedroom. Owner of Resortworks Penney White stated that she approves of some elements of the project, including the open space and water feature components. White spoke in opposition to the mass and scale and stated concern that the proposal would take away from the beauty and tranquility of Snowmass Village. Local residents William Kemble and Former Mayor Jim Hooker spoke in approval of the proposal and stated that they would like to see the project named something else. Local resident Mel Blumenthal requested an opportunity to turn in referral comments to the Planning Commission in advance of their meetings. NOTE: Council took a 10-minute break and resumed the Regular Meeting at 5:08 p.m. Chair of the Planning Commission George Huggins called for a motion to adjourn the Joint Meeting. Planning Commission Member Doug Faurer made a motion to adjourn, seconded by Don Crouch. The motion was approved by a vote of 6 in favor to 0 opposed. Jim Gustafson was absent. Item No. 3: PARKING/TRANSPORTATION MANAGEMENT PLAN (Continuation from 03- 03-03 Meeting) Transportation Director David Peckler revisited a series of questions he posed during an earlier meeting. Council concurred that the Comprehensive Plan recommendations need to be taken into consideration, leaving options open for configuration for future parking; a limited amount of day skier parking and employee parking should be included at the Highway 82 Intercept lot. Council further concurred that staff include the parking lot at Two Creeks and stated that it would not be appropriate to request residents to park at the Highway 82 Lot. Council noted their desire for an acceptable quality experience regarding both the roadway and parking and requested that future potential uses for the Rodeo grounds area require that the parking lot “footprint” not increase. Peckler explained that the Town and Aspen Skiing Company (ASC) have a parking management plan that should evolve with the land-use submissions and other community projects. Peckler stated that the development in the core area will displace the parking lots known as A, B & C and that the community is looking at defining the program elements for the Entryway, which may change the view of parking use in the Rodeo lot. He reported that the Origin\Destination Survey was conducted at the Rodeo Lot, Two Creeks and Lot A today and results will be compiled and reported to Council at a meeting in the near future. Council Member Virtue requested that staff conduct this same kind of survey over the weekend on Saturday, March 22, 2003, which is that last day for Kids Ski Day. 03-10-03tc Page 4 of 5 After further discussions, Council requested that staff provide them with a timeline of when projects are to be accomplished; conduct a cost study for structured parking; submit a Parking Management Conceptual Plan; conduct a report on minimizing day parking\mobility during peak hours; conduct a study of when and where people want to go once they are arrive and report findings to them. Council Member Boineau requested that staff analyze the possibility of reconstruction of Lots 7 & 8 that would provide for Lot 7 to no longer is merchant parking and that the top ½ of Lot 8 be timed. Item No. 5: EXECUTIVE SESSION - Colorado revised Statues 24-6-402 (4) (c) - Snowmass Village Municipal Code Chapter 2, Article III, Section 2-45 (c) (2) Executive Sessions THE TOPIC FOR DISCUSSION IN THE EXECUTIVE SESSION WILL BE PRIVILEGED ATTORNEY\CLIENT CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE ON THE SNOWMASS RODEO CONTRACT Council determined that this item would not be necessary to discuss at this time. Item No. 6: RESOLUTION NO. 12, SERIES OF 2003 CONSIDERATION OF RESOLUTION SELECTING THE OPERATOR OF THE SNOWMASS VILLAGE RODEO FOR THE 2003 SEASON AND AUTHORIZING THE ENTRANCE INTO A CONTRACT WITH ________TO OPERATE THE SNOWMASS VILLAGE RODEO Mayor Manchester explained that due to outstanding issues that the Town Manager is compiling for further clarification from the applicant, this item would be tabled to the Town Council Meeting scheduled for March 17, 2003. Madeleine Osberger of the Snowmass Sun Newspaper requested that a letter she submitted to Council be submitted as a matter of public record; Council Concurred that this would be done. Item No. 4: PUBLIC NON-AGENDA ITEMS Rodeo Applicant Proposal Broken Arrow Rodeo LLC Representative Darcy Vold reported that she has been a contractor for the Snowmass Village Rodeo for the past seven years and that putting on Rodeo events is her families livelihood and they have become quite good at it. Vold mentioned that because of her 15-years experience as a professional stock contractor, provides her with access to companies who offer her 20% discounts to put on Rodeo events, which she would pass on to the Town. She further explained that she drove 1600 miles from Canada to introduce herself and answer questions Council may have relating to the proposal she sent to the Town Council, Public Works Director and Town Manager. Council acknowledged her proposal and stated that they would be in contact with her in the very near future. Item No. 7: APPROVAL OF MEETING MINUTES FOR 02-17-03 03-10-03tc Page 5 of 5 Council Member Virtue made a motion to adjourn the Regular Meeting, seconded by Council Member Mordkin. There being no further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 8: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS EOTC Meeting Date Transportation Director David Peckler reported that he is trying to set a date for the next Elected Officials Transportation Committee (EOTC) Meeting and that early May appears to be formulating. P.C.\Town Council Process Council Member Mordkin and Town Manager Mike Segrest discussed the process between the Planning Commission (P.C.) and Town Council relating to Code changes. Segrest explained that staff provides the P.C. with the Base Village resolution and then P.C. makes their language recommendations to Town Council for their review. Proposed Future Agendas Council Member Mordkin requested that staff e-mail him the web site path so that he can access agendas for future meetings. Seven Star Final PUD Application Council Member Mercatoris inquired of when the Seven Star discussions are scheduled and stated that he has a list of concerns he would like for staff and the Planning Commission to review. Council stated that any concerns would be e-mailed to staff prior to Seven Star discussions scheduled for March 17, 2003. Item No. 9: ADJOURNMENT There being no further business, Council Member Boineau made a motion to adjourn the Regular Meeting, seconded by Council Member Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 6:55 p.m. These minutes were approved at the April 21, 2003 Regular Meeting of the Town Council of the Town of Snowmass Village with a motion made by Council Member Virtue, seconded by Council Member Mordkin by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Submitted By, ____________________ Donna J. Garcia-Spaulding, Second Deputy Town Clerk