Loading...
03-17-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES MARCH 17, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, March 17, 2003 at 2:03 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Bill Boineau and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Economic Resources Director; David Peckler, Transportation Director; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Lisa Henkel, Housing Secretary; Andrea Reece, Public Works Secretary; Julie Lindt, Town Clerk Secretary; Nick Tucker, Computer Specialist; Rhonda Coxon, Deputy Town Clerk; Donna J. Garcia-Spaulding, Second Deputy Town Clerk PUBLIC PRESENT: Madeleine Osberger, Jack Hatfield, Paul Shepherd, Gary Suiter, Don Schuster, Larry Laddin, Jim Horowitz, Chris Nolan, David Myler, Carol Batchelder, Deidre Boineau, Bob Purvis, Bill Kane, Victor Gerdin, Donna Davis and other members of the public interested in Agenda items for this Meeting. Item No. 2: CULTURAL DEVELOPMENT AND FACILITIES Town Manager Mike Segrest explained that at a prior Council Meeting, staff was directed to investigate and assess the need and opportunity for cultural activities and amenities in the Village. Representatives of the AAB Larry Ladin and Chris Nolan were present at this Meeting. Segrest reported that a Request for Proposals was distributed and the Board has selected one potential consultant who is the most qualified and willing to be a part of a reduced cost proposal. Chris Nolan explained that this proposal would include a preliminary study with reasonable travel expenses. Council discussed costs to conduct a feasibility study, issues related to facility operation and maintenance costs, revenue stream, communication with Aspen to avoid duplication of events and requested 03-17-03tc Page 2 of 8 notification to the Marketing and Special Events Board (MSEB). Segrest explained that fees for the consultant to conduct the feasibility study would be paid from Council’s Consultant Fund. Mayor Manchester requested a Council discussion with chosen Consultant Duncan Webber. After further discussion, Mordkin made a motion for Council to approve funding in the amount of $7,500 plus the cost of reasonable expenses, not to exceed $11,000, for Webber to conduct the Feasibility Study to determine uses for a multi-use cultural facility. Virtue seconded the motion. The motion was approved by a vote of 5 in favor 0 opposed. Item No. 3: EMPLOYEE HOUSING SURVEY/HOUSING MITIGATION REQUIREMENTS Housing Manager Joe Coffey introduced Cathy Chandler-Henry from the Pathways Group who conducted a recent Housing Survey. Chandler explained the purpose of the survey was to identify employee information on current and future housing needs, including unit sizes, price range and types desired by the employees and determine the interest in future construction of employee units in the mid-valley area. She further explained that the survey was distributed to all full-time employees and reported that approximately half of the people who responded to the survey were Snowmass Village residents, that the survey was meant to target non-residents who would like to reside in Snowmass Village and to determine the housing needs of that group. Chandler stated that the formula within the Municipal Code requires employee housing applicants to be full-time Snowmass Village employees and explained an issue between the basis of the formula and actual needed to qualify for employee housing. Chandler outlined the different options for calculating the housing mitigation need. Council requested that the Housing Department investigate and report on the number of employees interested in one, two and three-bedroom units, suggested that the survey data be transcribed into a language that would be more readily understandable, requested that staff investigate the mitigation issue and determine the most appropriate option, and requested that the survey include data seasonal employees. Mercatoris ended the discussion with a recommendation that staff include more product information the next time a survey is conducted. Item No. 4: KRABLOONIK LAND EXCHANGE MINOR AMENDMENT TO DIVIDE PUD AND SUBDIVISION Senior Planner Jim Wahlstrom referred to recommendations made by the Planning Commission in Resolution No. 34, Series of 2001. He stated that some of the recommendations might need to be modified per the more recent Exchange Agreement. Wahlstrom outlined the outstanding documents, which he stated need to be submitted by the applicant as a part of this submittal. David Myler, Counsel for the applicant, explained that they felt the need to produce a 03-17-03tc Page 3 of 8 Land Exchange Agreement before continuing with the Land Use portion of this submission. Council requested that the applicant provide a “design-intent” drawing showing the reconfiguration of the parking spaces for a better understanding of future parking plans for the Krabloonik Restaurant, and directed staff to meet with the applicant representatives to determine appropriate changes to the Conditions within the Resolution. After further discussion, Mayor Manchester made a motion to allow the applicant to move forward without the need to provide further information, based on the appropriate Conditions, and prior to the finalization of construction, given that the applicant provide sufficient data for staff to review and eventually come to a conclusion for a comfortable solution. Virtue seconded the motion. The motion was approved by a vote of 4 in favor 1 opposed. Council Member Mordkin opposed. Item No. 5: BASE VILLAGE PRELIMINARY PLAN PUD CORE ISSUE DISCUSSION ITEM FOR PLANNING COMMISSION REVIEW Senior Planner Jim Wahlstom stated that at the Joint Meeting held on March 10, 2003, Council directed staff to bring back the prioritized core issues to be discussed at the Planning Commission level for the Base Village Preliminary Plan. Manchester requested this list be broken down and articulately defined for the Planning Commission. The Council discussed variations, commercial core issues, community impact and mitigation items, overall comprehensive plan consistency, overall consistency with Town Council directives during the Sketch Plan process, architectural design which is part of mass scale and density, circulation, connection and parking issues, environmental related issues, out parcels, construction management plan and review processing. The Town Council stated that they are looking for a recommendation and an analysis from the Planning Commission on all the above listed items. Manchester addressed the timing of the review between the Town Council and Planning Commission. Item No. 6: PUBLIC NON-AGENDA ITEMS Bob Purvis of the Marketing and Special Events Committee, provided an update on Winter marketing numbers and stated that Snowmass Village is carrying its fair share of the number of skier visits reported. Due to personal time constraints, Snowmass Village resident Jack Hatfield requested permission to comment on Agenda items at this time. Hatfield expressed agreement with the concurrent review process and stated opposition to community benefits on any variances related to Resolution No. 07, Series of 2003. He also stated his support that community-based operators continue to run the Rodeo. 03-17-03tc Page 4 of 8 Item No. 7: FIRST READING – ORDINANCE NO. 08, SERIES OF 2003 FIRST READING CONSIDERATION OF AN ORDINANCE ADDING, AMENDING AND RESTATING PROVISIONS OF THE MUNICIPAL CODE TO REFER TO THE COMPREHENSIVE PLAN RATHER THAN THE MASTER PLAN; TO CREATE A PROCEDURE FOR THE ESTABLISHMENT OF THE AMOUNT OF THE BUSINESS LICENSE FEE; REVISING THE METHOD OF COMPUTATION OF THE FLOOR AREA EXCISE TAX; AND TO DEFINE AN EMPLOYEE FOR THE PURPOSE OF CHAPTER 17 Council Member Mercatoris made a motion to approve First Reading of Ordinance No. 08, Series of 2003, seconded by Virtue. Town Manager Mike Segrest explained the proposed fee increase for Business Licenses. Planning Director Chris Conrad explained changes to the Ordinance in relation to the Floor Area Excise Tax. Mayor Manchester requested a word substitution to replace the word “lot” with the word “parcel” throughout the Ordinance. Other topics discussed included definition of FAR, pre-existing versus legal non-conforming, determining the square footage of a structure and consistency with the Land Use Code. Council Member Mordkin requested that the word “County” be replace with “Pitkin County” in Section 17.3. The motion was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 8: RESOLUTION NO. 07, SERIES OF 2003 CONSIDERATION OF A RESOLUTION GRANTING A WAIVER OR DEFERRAL OF CERTAIN PRELIMINARY PLANNED UNIT DEVELOPMENT (PUD) SUBMISSION DATA REQUIREMENTS FOR THE SNOWMASS MOUNTAIN MASTER PLAN AMENDMENT AND ALLOWING CONCURRENT REVIEW OF THE PUD APPLICATION WITH THE BASE VILLAGE PUD Council Member Virtue made a motion to approve Resolution No. 07, Series of 2003, seconded by Mercatoris. Senior Planner Jim Wahlstrom explained the waiver or deferral of certain Preliminary Plan PUD submission data requirements for the Snowmass Mountain Master Plan Amendments. Aspen Skiing Company representative Bill Kane explained the complexity of this submission and stated that his company is working with staff to create a regulatory framework within the Town of Snowmass Village for the Ski Area. He stated that the entire mountain is zoned SPA and the Land Use Code refers the reader to submission requirements for a PUD, where submission requirements and review criteria is exclusively residential in nature. The submission for 4,000 acres of land regulated by the Federal Government is trying to achieve three basic results. The applicant and staff are trying to create a legal regulatory procedure within the Town for the construction of lifts located within the Village, which requires a Land Use process. The second objective is 03-17-03tc Page 5 of 8 to portray the improvements in a larger context for clarification and the third objective is to clarify what use is permitted by right, what is prohibited and what requires special review. Council reviewed the Ordinance language and requested necessary changes. After further discussion, Mayor Manchester made a motion to approve Resolution No. 07, Series of 2003 as amended, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 9: RESOLUTION NO. 8, SERIES 2003 CONSIDERATION OF A RESOLUTION DELEGATING TO THE PLANNING DIRECTOR APPROVAL OF CERTAIN LAND USE MATTERS AFFECTING THE WILDCAT RANCH FINAL PLANNED UNIT DEVELOPMENT PLAN UNDER THE PROVISIONS OF ORDINANCE NO. 8, SERIES OF 1994 Council Member Mercatoris made a motion to approve Resolution No. 08, Series of 2003, seconded by Virtue. There being no discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 10: FIRST READING - ORDINANCE NO. 1, SERIES OF 2003 - AND - DISCUSSION ON RESOLUTION NO. 5, SERIES OF 2003 FIRST READING CONSIDERATION OF ORDINANCE NO. 01, SERIES OF 2003, AND DISCUSSION ON RESOLUTION NO. 05, SERIES OF 2003, CONSIDERING THE SEVEN STAR FINAL PUD APPLICATION, INVOLVING: 1) A LAND TRADE BETWEEN THE TOWN AND APPLICANT INVOLVING TRACTS “A” AND “C;” 2) SUBDIVISION OF TRACTS “B” AND “C” FOR TWO LOTS; 3) DEVELOPMENT OF A PRIMARY RESIDENCE, A CARETAKER/GUEST HOUSE, AND ACCESSORY STRUCTURES ON EACH OF THE TWO LOTS WITHIN LIMITED DEVELOPMENT AREAS; 4) RELOCATION OF THE PROPOSED PRIMARY RESIDENCE SITE ON LOT 2 TO ACCOMMODATE A REROUTED ACCESS ROAD FROM OWL CREEK ROAD THAT IMPACTS 30 PERCENT SLOPES; 5) SPECIAL REVIEW TO ALLOW THE REROUTED ACCESS ROAD THROUGH LAND CURRENTLY ZONED “OPEN SPACE;” 6) VARIANCES TO ALLOW ROAD WIDTHS OF LESS THAN 20 FEET AND AN INCREASE IN GRADIENT BEYOND EIGHT (8) PERCENT; 7) THE ADDITION OF A BARN AND CORRAL SITE NEAR THE SOUTHEAST CORNER OF LOT 2; 8) AN ALTERNATE STORAGE BUILDING LOCATION ON THE NORTH PORTION OF LOT 1 NEAR THE FENCED PASTURE AREA; 9) ZONING TO “PUD” OF TRACTS “A” AND “B” TO BE INCORPORATED WITHIN THE TOWN FROM AFR-10 ZONED LAND IN THE COUNTY, UNLESS A MORE APPROPRIATE ZONE DISTRICT IS 03-17-03tc Page 6 of 8 DETERMINED BY THE TOWN FOR TRACT “A;” 10) REZONING OF LAND IN TRACT “C” THAT IS CURRENTLY ZONED “OPEN SPACE” WITHIN THE TOWN TO “PUD” FOR LAND AREA NOT EXCEEDING A COMBINED TOTAL OF FIVE (5) ACRES; AND 11) REQUESTED VESTING FOR A PERIOD OF 10 YEARS. (Tabled from the 03-03-03 Meeting) Refer to 03-03-03 Packet Information Town Manager Mike Segrest explained that applicant representatives Paul Taddune and Joe Wells are requesting Council approve the Ordinance on First Reading and allow the applicant to work on any outstanding issues before Second Reading. Council requested discussion of the outstanding issues related to the preferred access as well as location of the homesites and barns. Council requested that the homesites not be located on the valley floor and stated that the location of the barn is not acceptable as proposed. Town Attorney Steve Connor advised to continue First Reading to a future Council Meeting. Council requested that the applicant provide additional information. The applicant requested a 75-day deadline extension for Final review and agreed to provide a formal written request that includes the new deadline date. Manchester made a motion to approve a 75-day extension for Seven Star Ranch Final review and continue this discussion at the June 16, 2003 Regular Council Meeting. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed Mayor Manchester made a motion to table Ordinance No. 01, Series of 2003, Resolution No. 05, Series of 2003 and Ordinance No. 03, Series of 2003 to the June 16, 2003 Regular Council Meeting at 5:00 p.m., seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 11: FIRST READING - ORDINANCE NO. 03, SERIES OF 2003 FIRST READING CONSIDERATION OF AN ORDINANCE EXTENDING AND INCREASING THE CORPORATE LIMITS OF THE TOWN OF SNOWMASS VILLAGE, COUNTY OF PITKIN, STATE OF COLORADO, PURSUANT TO THE PROVISIONS OF THE MUNICIPAL ANNEXATION ACT OF 1965, BY ANNEXING TO THE TOWN A CERTAIN TRACT OF LAND OWNED BY MILVENAN FAMILY FIRST LIMITED PARTNERSHIP, A TEXAS LIMITED PARTNERSHIP, CONTIGUOUS TO AND NOT EMBRACED WITHIN THE PRESENT LIMITS OF THE TOWN, AND SETTING FORTH FINDINGS OF FACT AND CONCLUSIONS OF THE TOWN COUNCIL (Tabled from the 03- 03-03 Meeting) Mayor Manchester made a motion to table Ordinance No. 01, Series of 2003, Resolution No. 05, Series of 2003 and Ordinance No. 03, Series of 2003 to 5:00 p.m. at the June 16, 2003 Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. 03-17-03tc Page 7 of 8 Item No. 12: RESOLUTION NO. 12, SERIES OF 2003 CONSIDERATION OF RESOLUTION SELECTING THE OPERATOR OF THE SNOWMASS VILLAGE RODEO FOR THE 2003 SEASON AND AUTHORIZING THE ENTRANCE INTO A CONTRACT WITH ________TO OPERATE THE SNOWMASS VILLAGE RODEO (Tabled from 03-10-03) Mordkin recused himself from the Town Council table stating a conflict of interests. He reported that he has resigned as President of the Snowmass Village Rodeo Committee. Public Works Director Hunt Walker provided an update of the Request for Proposal (RFP) process and stated that two applicants submitted RFP’s to the Town. The two applicants were the Snowmass Village Community Rodeo and Rim Rock Rodeo. Both applicants provided a presentation to Town staff and a staff summary was submitted to Council. Additional information was provided to Council for review as requested. After further discussion, Council unanimously chose Rim Rock Rodeo as the operator of the Snowmass Village Rodeo for the year of 2003. Mercatoris made a motion to approve Resolution No. 12, Series of 2003, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was recused. Item No. 13: RESOLUTION NO. 13, SERIES OF 2003 CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS BUDGETED CONTRACTS TO CULTURAL ARTS AND RECREATION ORGANIZATIONS Council Member Mercatoris made a motion to approve Resolution No. 13, Series of 2003, seconded by Virtue. Staff requested the date for expenditure of funds be changed to April 30, 2003. There being no further changes, the motion was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 14: RESOLUTION NO. 14, SERIES OF 2003 CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED CONTRACTS TO CHARITABLE AND SERVICE ORGANIZATIONS Council Member Mercatoris made a motion to approve Resolution No. 14, Series of 2003, seconded by Virtue. Staff requested that the date for expenditure of funds be changed to April 30, 2003. There being no further changes the motion was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 15: APPROVAL OF MEETING MINUTES FOR 03-03-03 Council Member Mercatoris made a motion to approve the Minutes of March 3, 2003, seconded by Virtue. There being no additions or corrections, the motion was approved by a vote of 5 in favor to 0 opposed. 03-17-03tc Page 8 of 8 Item No. 16: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Calendars Council reviewed their calendars and requested that Regular Council Meeting dates be set for the first, second and third Mondays in April and May, 2003. Roaring Fork Transportation Authority (RFTA) Boineau stated that a seminar on Policy Governance will be scheduled for May or June, 2003 and invited Council to attend. Specific seminar dates will be provided by RFTA in the near future. Snowmass Village Snow Boarder Manchester congratulated Gretchen Bleiler for her seventh win. He offered the Town’s continued support and thanked her for the marketing exposure she has provided for the Town of Snowmass Village. MANAGER’S REPORT Holy Cross Submission Segrest stated that the Holy Cross has submitted an application for construction of a Transmission Line and Substation and informed Council that he is preparing an exchange contract addressing the potential site with Holy Cross. He informed Council that Holy Cross will make a presentation to Council and the Pitkin County Commissioners at a joint meeting to review and discuss the project and hear public comment. Glenwood Springs Gondula Segrest informed Council that the Glenwood Springs Pulse Gondola has recently opened and is in operation. Item No. 17: ADJOURNMENT There being no further business, Mercatoris made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 8:26 p.m. This set of Minutes was approved at the Regular Town Council Meeting of July 14, 2003. Submitted By, ___________________________ Julie Lindt, Secretary/Receptionist ____________________________ Rhonda Coxon, Deputy Town Clerk