Loading...
04-07-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 07, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, April 07, 2003 at 2:03 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue and Bill Boineau. Arnold Mordkin arrived at 2:10 p.m. COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Economic Resources Director; David Peckler, Transportation Director; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Carolyn Poissant, Senior Planner; Julie Lindt, Town Clerk Secretary; Rhonda Coxon, Deputy Town Clerk. PUBLIC PRESENT: Jack Hatfield, Paul Shepherd, Gary Suiter, Mel Blumenthal, Paul Shepherd, Dale Eubank, Nick Coates, Mary Brown, Judy Burwell, Pat Leto, Larry Dempsey, Suzanne Richardson, Dave Bellack, Chuck Zeitz, Richard Shaw, Jeff Tippett and other members of the public interested in Agenda items for this Meeting. Item No. 2: COMMERCIAL ECONOMIC ANALYSIS AND FISCAL IMPACT TO THE TOWN Town Manager Mike Segrest explained that three reports were submitted for this discussion including a Commercial Economic Analysis, Snowmass Center Redevelopment Fiscal Impact Study and a final report on Base Village Fiscal Impact Analysis. He continued by introducing Paul Ardow 04-07-03tc Page 2 of 8 of Development Consulting Group, Ltd. who assisted in answering Council questions. Segrest outlined highlights of the documents including the proposed expansion of retail space, resultant sales tax revenues required for capture of sales potential from new Snowmass Village guests and from existing visitors and the reduction of Snowmass Village sales outside of the area. As a result of combined increases, he explained the increase in commercial and residential development as projected by the analysis. Mike emphasized that the projections are not precise and are conservative assumptions regarding such things as pricing, occupancy, retail sales, etc. The analysis also included an outlook on summer and winter visitors. Mordkin stated his concern that the growth projections may be assumed and inaccurate and asked that Town Consultant Walter Keiser review the information and provide his recommendations. Segrest explained that the purpose of the discussion was to provide Council the opportunity to review the information, ask questions and express their concerns about the economic future of Base Village. After further discussion, he recommended that this item be continued to a future Meeting to further analyze the information and discuss the future economic impact on Snowmass Village. Item No. 3: SNOWMASS CENTER REDEVELOPMENT PRELIMINARY PUD Planning Director Chris Conrad explained that this discussion is to receive feedback from Council about issues facing the progress of application. He highlighted the Core Issues including the possibility of additional provisions included in the PUD concerning hot beds, especially the issue of 3 or 4 bedrooms units not generating high enough usage and efficient turnover. Applicant representative Richard Shaw, explained that the square footage for commercial/office space, multi-family and two bedroom units, circulation, service and mechanical areas and parking spaces have all been decreased. He also mentioned that the square footage for affordable housing, Residence Club amenities/facilities, pedestrian circulation connectivity and an overall total building area have all been increased based on provisions in the proposal. Also proposed was a larger grocery store and Post Office to increase business and service to the community. Height variations were also a concern and the applicant was requested to provide proof that surrounding properties were not directly affected by the scale of the structure. Shaw explained that the peak height of the buildings is shown to be on the far side of the structure and that surrounding buildings would not be affected and stated that the architecture would be an improved image for the Town. Senior Planner Carolyn Poissant asked Council to voice any concerns and asked if additional information was necessary in order to proceed with the application. Mayor Manchester responded with three particular points that he was concerned about which included architecture (variations, etc.), parking/mobility and the 2 04-07-03tc Page 3 of 8 interest in preserving Snowmass amenities. Council suggested that staff request feedback from the Planning Commission. Council Member Mercatoris requested that staff conduct additional research on fractional ownership occupancy rates, the success rate for hot beds in Snowmass, stated a concern about funding for the people mover and project phase timeframe and how the housing situation would be structured for rental and sale rates. He recommended staff contact representatives of the Timbers Club and Snowmass Club to obtain information regarding hot beds. Council requested that staff provide information necessary to proceed with the application review at the next Meeting. Item No. 4 HOUSING MITIGATION DISCUSSION In order to gain a better understanding Employee Housing rates, Council previously requested that the Housing Manager provide an extensive report on housing mitigation. Housing Manager Joe Coffey began the discussion by outlining the existing housing conditions. He listed options based on the 2003 Housing Survey, mitigation requirements, full time and seasonal employee mitigation rates and total employee mitigation rates. Planning Director Chris Conrad commented that it is inaccurate to project existing conditions for twenty years due to an unstable economy and work force demographics. Based on the recent survey, Coffey reported that there are Snowmass Village employees that are currently non-residents that would like to live in Snowmass if there were enough housing product available. Council discussed the issue and requested that staff conduct further research and provide additional information regarding seasonal employees before further discussion. Item No. 5: PUBLIC NON-AGENDA ITEMS MSEB Budget Report Bob Purvis, Chairman of the Marketing and Special Events Board (MSEB) stated that the MSEB would be coming before Council in the near future for approval of the Board’s revised budget. He reported that the Board has granted $311,000 in funding, approximately $125,000 over and above funding provided for the same activities last year. The funding provided was for enhanced and or new programs. The budget is now at approximately $1.3M, which includes an amount reserved for the Customer Service Program. tem No. 6: PUBLIC HEARING – RESOLUTION NO. 09, SERIES OF 2003 PUBLIC HEARING AND CONSIDERATION OF A RESOLUTION CONCERNING A MINOR PUD PRELIMINARY PLAN FOR STONEBRIDGE CONDOMINIUMS PARKING DECK AND ENTRY AREA MODIFICATION. Mordkin made a motion to approve Resolution No. 09, Series of 2003, seconded by Virtue. Mayor Manchester opened the Public Hearing at 5:17 p.m. Senior Planner Carolyn Poissant confirmed that all notification and Public Hearing 3 04-07-03tc Page 4 of 8 requirements have been met by the applicant according to the Municipal Code. She explained changes made to the application by the applicant since Planning Commission review. Modifications were made to the plan since the applicant was unable to gain permission to relocate a section of the stream onto the adjacent property owner’s land, however permission was received for the applicant to landscape portions of the stream located on the adjacent landowner’s land. There being no comments from the public, Mayor Manchester closed the Public Hearing at 5:25 p.m. Council requested language clarification changes, requested that an easement agreement be developed between the two properties prior to construction to include language allowing for subtle changes to the landscaping plan that may become necessary when landscaping work is in progress, include the listed recommendations as Conditions and add a Severibility clause to the document. Mordkin made a motion to amend the Resolution to include the changes, seconded by Virtue. The motion to amend was approved by a vote of 5 in favor to 0 opposed. There being no further discussion, the Resolution was approved as amended by a vote of 5 in favor to 0 opposed. Item No. 7: RESOLUTION NO. 15, SERIES OF 2003 CONSIDERATION OF A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A CONTRACT TO BUY AND SELL VACANT LAND FOR AN ELECTRIC SUBSTATION IN HIDDEN VALLEY Town Manager Mike Segrest explained that Holy Cross would like to enter into a contract for this site, which would be subject to Council’s future approval of the project, in order to ensure its availability if the proposed transmission line and substation is approved by the Town and the County. He clarified that approval of the contract would not obligate the Town to approve the application for the project or reduce the Town’s authority over the transmission line and substation design in the future, if Council were to approve their application. He explained the Contract language. Mercatoris made a motion to amend the Resolution by adding language which states that the Resolution approves the Contract as an attachment. Virtue seconded the motion. Boineau disclosed that he is a member of the Cemetery Committee and recused himself from discussion and action on the Resolution. Segrest stated that since the transmission lines would connect to lines within County Boundaries, a Joint Meeting to review the application would be held with the County Commissioners in June of 2003. Jim Light, Chairman of the Board for the Snowmass Chapel and Community Center, stated the Board’s opposition to use of this site for the proposed project, and requested that Council deny the application for construction at the Hidden Valley site, asked that Council express the process for choosing this site as the preferred site in a letter to those who have an interest in the nearby Cemetery, and that Holy Cross discuss design, architectural plans and road improvements 4 04-07-03tc Page 5 of 8 with those who have an interest in the Cemetery. In response to an inquiry made by citizen Jack Hatfield regarding use of Open Space land for this purpose, the Planning Director stated that public utility use for services and facilities requires Special Review Use review for all zone districts within the Town. The representative for Holy Cross stated that they plan to work with the Chapel Cemetery Board on the issues outlined by Mr. Light. The Town Attorney explained that since the Contract is for two years, time would allow renegotiating for a different location if Council finds that the Hidden Valley site is not appropriate for this project. Mercatoris explained that Council has examined all land location possibilities for this project, aesthetic issues, visual impact and related costs, which would be passed on to the consumer. Light requested that Mercatoris’s report be provided to those having an interest in the Cemetery. Citizen Pat Leto stated opposition to construction within the wildlife migration corridor at the Hidden Valley site. Paul Taddune, representing the Snowmass Homeowner’s Association, stated opposition to installation of overhead power Lines within the Town limits. Joe Farrell, speaking as a citizen and member of the Homeowner’s Board and Chapel Board, questioned use of a site located on Pitkin County Open Space land. Council explained that the County Open Space Board was opposed to construction on County Open Space land. There being no further comments or discussion, Resolution No. 15, Series of 2003 was approved as amended by a vote of 5 in favor to 0 opposed. Item No. 8: RESOLUTION NO. 16, SERIES OF 2003 CONSIDERATION OF A RESOLUTION EXTENDING THE DEADLINE FOR SUBMITTING THE SNOWMASS CHAPEL AND COMMUNITY CENTER PRELIMINARY PUD APPLICATION Council Member Boineau returned to the Council table. The Planning Director stated that the applicant is working on their application to meet Council direction they received at Sketch Plan review. He explained that if the requested extension of time is not approved, the applicant would be unable to provide Preliminary Plans by the expiration date, which would require them to re-submit their application and start over with Sketch Plan review. Mayor Manchester stated that the applicant has shown that they are working toward Preliminary submission and have shown cause for the extension requested, and recommended approval of the extension. After further discussion, Mercatoris made a motion to approve Resolution No. 16, Series of 2003, allowing the applicant a one-year extension to submit a Preliminary Plan. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 9: FIRST READING – ORDINANCE NO. 07, SERIES OF 2003 DISCUSSION AND FIRST READING CONSIDERATION OF ORDINANCE NO. 07, SERIES OF 2003, AN ORDINANCE AMENDING AND RESTATING CERTAIN PROVISIONS OF CHAPTER 16A OF THE MUNICIPAL CODE INCLUDING THOSE PERTAINING TO THE PRELIMINARY PUD REVIEW PROCESS; 5 04-07-03tc Page 6 of 8 HEIGHT VARIATIONS; RIDGELINE PROTECTION AREAS; SUSTAINABLE DEVELOPMENT; AND REDUCTION OF REQUIRED PARKING. Virtue made a motion to approve First Reading of Ordinance No. 07, Series of 2003, seconded by Mercatoris. The Planning Director explained changes made to the Land Use Code as previously directed by Council. Council reviewed the document language concerning the Preliminary PUD Review process and Height Variations and requested necessary changes. After a lengthy discussion and due to time constraints, Mayor Manchester made a motion to table further discussion of the Ordinance and action to the Regular Council Meeting scheduled for April 21, 2003 at 2:00 p.m. The Public Hearing on this Ordinance will also be held on April 21. Item No. 10: MANAGER’S REPORT Oakridge Road Improvements Segrest stated that staff has investigated Council’s request to improve site distance at locations where blind curves exist on Oakridge Road, and has found that the road is owned by the Oakridge Road homeowners, although the Town is responsible to maintain the road as outlined in Ordinance No. 21, Series of 1978. He suggested that the homeowners petition the Town for the improvements. Mercatoris suggested that staff ask the homeowners if they would be interested in deeding the road to the Town or if they would be interested in widening the road only in the areas of concern. Entryway and Town Hall Project Requests Segrest reported that the Town has received two submittals in response to its Request for Qualifications for design of the Entryway project. He stated the need to have both applicants active in the process to get the broadest possible range of concepts and ideas, and requested Council approval to pay both applicants $10,000 for the first phase, plus an additional $10,000 to the applicant that is selected to proceed to future phases of planning. The additional costs would require a budget amendment to address the additional planning costs. Segrest explained the scope of work that the funding would cover. Segrest also reported that staff has selected the Z Group to develop the program plan and conduct site analysis for a number of potential sites for construction of a new Town Hall, for a cost of $11,500. He stated that this cost would also need to be included in a future amendment to the budget. After further discussion, Council majority agreed to proceed with both projects as presented. Owl Creek Road Repairs Segrest stated that the Town’s Road Division has repaired a shoulder portion of Owl Creek Road, where damages were caused from work conducted on the Golf Course last summer. The Town’s engineer is working with Aspen Skiing 6 04-07-03tc Page 7 of 8 Company’s engineer to determine a long-term solution to stabilize the road. Item No. 11: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Brush Creek Road Shuttle Bus Pull-Off Virtue requested immediate attention be given toward an effort to persuade RFTA buses from parking on the Brush Creek Road pull-off location on the approach to the Mall when the Mall RFTA bus stop is vacant. He explained that use of the area by RFTA prevents Town Shuttle buses from using the pull-off and inconveniences Shuttle bus riders. As the Town’s representative on the RFTA Board, Mordkin will request RFTA take action on this issue at the upcoming RFTA Board meeting. JAS Festivals Contract Virtue requested that the Town develop a contract with representatives of Jazz Aspen Snowmass (JAS) to insure that future Jazz Festivals continue to be held in Snowmass Village in June and September of every year. Mercatoris stated that discussions with JAS on this topic are in progress. Development Reviews Mercatoris assured County Boards, as well as citizens of the County and Town that Council welcomes comments and questions regarding development reviews in progress and that Council will closely review and scrutinize all aspects of the developments. Appreciation for Ski Season Boineau stated his appreciation and thanks to Town staff, residents and visitors for their efforts to make the past ski season a success. RFTA Application for Federal Funding Mordkin reported that a RFTA Board of Directors Meeting is scheduled for Thursday, April 10, 2003. He stated that RFTA has applied for Federal funding, and has been included on the list for consideration to receive funding. Summer Music Series\Marketing Effort Mercatoris stated that Snowmass Community Fund and Free Summer Music Series will increase the number of concerts to be held during the Summer of 2003. The free Thursday evening concerts are scheduled to be held June 26 through the last Thursday in August. A final concert of the series will be held on th Saturday, August 23. Mercatoris also reported that the July 4 concerts would be held on Friday, July 4 and Saturday, July 5, 2003. Manchester reported that ACRA and the Marketing and Special Events Board have submitted for a Front Range Joint high-presence Marketing effort for 7 04-07-03tc Page 8 of 8 Snowmass and Aspen for three weekends during the upcoming Summer in an effort to promote area Summer special events. Senate Bill 154 Manchester reported that Senate Bill 154 failed when recently brought before a vote of the legislature. The Bill, if it were approved, would have restricted the Town’s ability to construct and sell employee housing. Item No. 12: ADJOURNMENT There being no further business, Mordkin made a motion to adjourn the Meeting. Mayor Manchester seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 8:28 p.m. This set of Minutes was approved as submitted at the May 5, 2003 Regular Town Council Meeting with a motion made by Council Member Virtue, seconded by Council Member Mordkin, and by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Submitted By, ____________________ Julie Lindt, Secretary ____________________ Trudi Worline, Town Clerk 8