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04-21-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL MEETING MINUTES April 21, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, April 21, 2003 at 3:06 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Pro Tem Douglas Mercatoris, Richard Virtue, and Bill Boineau. Arnold Mordkin arrived at 3:08p.m. COUNCIL MEMBERS ABSENT: T. Michael Manchester STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Economic Resources Director; David Peckler, Transportation Director; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Carolyn Poissant, Senior Planner; Julie Lindt, Town Clerk Secretary; Rhonda Coxon, Deputy Town Clerk; PUBLIC PRESENT: Paul Shepherd, Dale Eubank, Judy Burwell, Suzanne Richman, Madeleine Osberger, Richard Shaw, Wally Hobbs, Jeff Tippett, Tom Dunlop, David Bellack, Gary Suiter, Mary Brown, Paul Shepherd, John Dresser, and other members of the public interested in Agenda items for this Meeting. Item No. 2: SNOWMASS CENTER PUD PRELIMINARY PLAN Senior Planner Carolyn Poissant summarized issues for discussion at this Meeting including concerns and recommendations stated by the Planning Commission during their review of this submission. Applicant Consultant and Real Estate Economist Wally Hobbs of Hobbs Consulting, explained that he researches market analysis, specializing in fractional residence. He summarized the various data that he had collected regarding fractional residences. Poissant outlined the data compiled relating to existing developments such as the Timbers Club, including ramifications of single (all-shares) ownership, withdrawal from the Residence Club, effect of combining two units, incentives for owners to include their units in the rental pool and the overall number of occupants relative to the size of units. She explained that the Planning Commission recommended the Land Use Code’s Build-Out Chart be amended to allow for the proposed increased density and that any additional conditions be included in the PUD Guide and Condominium By-Laws. Council discussed the staff issues and information provided by Hobbs and stated 04-21-03tc Page 2 of 6 concerns regarding unit size, the decrease in number of days visitors are staying during skiing vacations as reported by the Aspen Skiing Company, lock-off units that could be utilized by conference attendees and small groups not included in the plan, unit floor design that would provide a friendly encouragement to utilize local restaurants and retail shops, the effect of multiple shares purchased by one owner on the number of available HOT beds, minimal amount of HOT beds for rent, annual occupancy numbers as presented, insufficient parking for employee housing, average unit size proposed during the Sketch Plan process versus the unit size increase and lower number of units proposed at this time, unit share by non-related parties in conference situations, average income of purchasers, and use of outside amenities by purchasers and renters. Applicant representative Richard Shaw, explained the amount of decking and hallways included in square footage, features added since Sketch Plan review, historical owner and renter use of local restaurants and retail, parking to accommodate the larger units, valet parking, grocery store location related to mass transit and parking for employee housing. Poissant distributed additional information not included in the information packet for this Meeting, concerning environmental related issues. She informed Council that an Environmental Consultant was present to discuss the topic. Council agreed that time constraints would not allow review or discussion of the late material at this Meeting. Poissant outlined Planning Commission recommendations concerning parking requirements, parking monitoring, enforcement, phasing and a people mover. She reported that staff is working with the applicant on issues such as provision of appropriate signage, cross walks, delivery restrictions and other logistics associated with the application. Jeff Tippett urged Council to follow Code requirements regarding parking spaces per unit and stated that more people may be driving on vacations in the future due to lack of airport capacity. Council requested that staff contact the Timbers, Snowmass Club and Batchelor Gulch to obtain shoulder-season and annual occupancy numbers, that the applicant provide information regarding the plan for rentals, further discussion on parking management, enforcement and safety issues, research and provide information on utilization of current employee housing garages. Mercatoris requested a Council review and discussion on Planning Commission recommendations in the near future. The next discussion on this application review will be scheduled for the May 5, 2003 Town Council Meeting. Item No. 3: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 6: RESOLUTION NO. 17, SERIES OF 2003 CONSIDERATION OF A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, APPROVING 04-21-03tc Page 3 of 6 2003 SUPPLEMENTAL BUDGET EXPENSE ITEMS FROM THE PITKIN COUNTY 1/2 CENT TRANSIT SALES AND USE TAX FUND Boineau made a motion to approve Resolution No. 17, Series of 2003, seconded by Virtue. Transportation Director David Peckler explained the Resolution language. Mercatoris explained that although members of the Elected Officials Transportation Committee approved this issue, it is required that all member entities approve the action by Resolution. There being no further discussion, the motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 7: PUBLIC HEARING –PROPOSED REVISIONS TO HOUSING RULES AND REGULATIONS Mayor Pro Tem Mercatoris opened the Public Hearing at 5:21 p.m. Housing Manager Joe Coffey explained proposed changes to the Housing Rules and Regulations as previously requested by Council. He further explained that currently the Housing Rules state that an applicant must have a three-year work history in Snowmass Village to qualify for purchase of an employee housing unit. He reported that the Housing Committee has supported the one-year employment requirement, although recommended those employed for three years be given priority over the one-year employee applicant. Coffey continued to explain that at the time of sale, the unit will be advertised for 30-days, stipulating employment qualification to include one-year and over employees. If there are no qualified applicants at the end of the 30-day period, applications would then be accepted from employees with a 3-year and higher employment history within Pitkin County employees. Council discussed the language and requested necessary changes including that Snowmass Village employees with 1-year or more employment history be allowed to submit applications during the second advertising period, and if qualified, be given one additional chance in the lottery. There being no further comments from the public, Mayor Pro Tem Mercatoris closed the Public Hearing at 5:33 p.m. After further discussion, Mordkin made a motion to amend the Employee Housing Rules and Regulations as discussed at this Meeting. Mercatoris seconded the motion. The motion to amend was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 8: PUBLIC HEARING AND FIRST READING –ORDINANCE NO. 07, SERIES OF 2003 PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 07, SERIES OF 2003, AN ORDINANCE AMENDING AND RESTATING CERTAIN PROVISIONS OF CHAPTER 16A OF THE MUNICIPAL CODE INCLUDING THOSE PERTAINING TO THE PRELIMINARY PUD REVIEW PROCESS; HEIGHT VARIATIONS; RIDGELINE PROTECTION AREAS; SUSTAINABLE DEVELOPMENT; AND REDUCTION OF REQUIRED PARKING Town Manager Mike Segrest explained that First Reading of this Ordinance was tabled from the April 7, 2003 Regular Council Meeting to allow Council further time to consider some of the issues involved. The Public Hearing was advertised for this Meeting date. Mayor Pro Tem Mercatoris opened the Public Hearing at 5:37 p.m.. Jeff Tippett stated a public concern regarding proposed changes to the Land Use Code and requested that 04-21-03tc Page 4 of 6 Council explain their reasons for requesting the changes. He stated that public perception is that the changes are being made to accommodate Intrawest’s application review for Base Village. Segrest stated that staff has requested Council direction on height variations, ridgeline protection and the alternative Parking Plan. Planning Director Chris Conrad stated that all submittal and public notice information has been satisfied according to the Municipal Code, and that the Public Hearing notice was advertised in the Snowmass Village Sun on April 2, 2003. Bill Kane stated a concern that the public perception of the changes to the Land Use Code (LUC) is to accommodate the Base Village PUD application review. He requested that Council clarify their intentions and reasonings for the proposed changes. Mordkin, stating that he felt Council has not had sufficient time to discuss the changes or allow for sufficient public comment, made a motion to table First Reading of this Ordinance without further discussion until Council has a quorum present at the June 2, 2003 Regular Town Council Meeting. Boineau and Mercatoris suggested Council discussion of staff requested issues at this Meeting and table action on First Reading of the Ordinance. Mercatoris stated that the changes proposed to the Land Use Code are definitely not to accommodate any of the Land Use applications currently before Council. He stated that this Public Hearing would be continued to a future date. Mordkin stated the need to table First Reading and for the public to hear Council’s full discussion and consensus on the proposed Land Use Code changes in order to have a full understanding before providing comments at the Public Hearing. Segrest explained that the LUC issues have historically been objects of contention for the Planning staff as well as Council due to lack of clarity and vague language regarding intent of the Code language. He stated that the current language is unfair to all parties involved in Land Use applications and that the changes do have any implications or requirements on current development applications unless. Mercatoris stated that there is no guarantee that Council would approve the proposed changes before or after completion of the current application review processes. He informed the public that the Ridge Line issue was identified during the Snowmass Chapel Sketch Plan process, and other issues have been identified during other previous Land Use reviews. Mordkin stated that new language, as well as changes have been made to the Ordinance. He further stated that he would provide his comments to staff in writing. Mercatoris outlined his comments. Conrad outlined the plan for revising other issues within the LUC. Boineau seconded Mordkin’s motion to table Ordinance No. 07, Series of 2003 to the June 9, 2003 Regular Council Meeting scheduled to begin at 2:00 p.m. The motion was approved by a vote of 3 in favor to 1 opposed. Council Members Mercatoris, Mordkin and Boineau voted in favor. Council Member Virtue opposed. Mayor Manchester was absent. Virtue stated that he felt Council should be moving forward on this issue. Item No. 10: MANAGER’S REPORT Master Municipal Clerk Program Town Manager Mike Segrest reported that Town Clerk Trudi Worline has completed the necessary educational requirements, including annual attendance at Municipal Clerk’s Academy at Colorado University (CU) in Boulder and has been accepted into the International Institute of Municipal Clerks Master Municipal Clerk’s Program. Worline received Certified Municipal Clerk (CMC) designation in 1997. 04-21-03tc Page 5 of 6 Sold – Daly Townhomes Segrest reported that closing on the sale of the one remaining Daly Townhome employee housing unit is set for Tuesday, April 22, 2003. Rodeo\Barbeque Contractor Segrest reported that a contract has been signed with Rim Rock Rodeo to provide the Rodeo\Barbeque summer event at the Town Rodeo grounds. Joint Council\BOCC Meeting Segrest stated that the Pitkin County Board of Commissioners has requested a Joint Meeting with Council for a Holy Cross application submittal briefing tentatively set for June 12, 2003 from 3:00 p.m. till 5:00 p.m. Joint Council\Planning Commission Meeting Segrest stated that the Planning Commission has requested a Joint Meeting with Council to hear a Preliminary Plan presentation by Aspen Skiing Company on proposed Mountain improvements, an amendment to the Snowmass Ski Area Master Plan. A date and time will be determined in the near future. RFTA Schedule Changes Peckler reported that the Roaring Fork Transportation Authority (RFTA) has made some service cuts for their off-season routes. Saturday service will run one time per hour until 2:15 a.m. Sunday service will end at 12:15 a.m. Monday through Friday RFTA will provide one trip per hour service after 8:15 p.m. Item No. 11: APPROVAL OF MINUTES FOR 02-03-03 AND 03-10-03 Mordkin made a motion to approve the Minutes of February 3 and March 10, 2003. Mercatoris seconded the motion. There being no corrections or additions, the Minutes were approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 12: DISCUSSION BASKETBALL COURT REPAIR Boineau requested that staff repair the surface of the basketball courts at the Entryway and place a trash receptacle at the location. Roaring Fork Transportation Authority Board (RFTA) Mordkin reported that he attended a RFTA Board Meeting on April 10, 2003. The group made a decision to allow Dan Blankenship to develop a strategy to balance the budget as opposed to making further cuts to weekend bus service. On June 6 and 7, 2003 the RFTA Board will host the Policy Governance Workshop. Boineau invited Council and staff members to attend. Batchelor Gulch Virtue reported that this year Batchelor Gulch Ritz Carlton contributed an additional $1.2M to Vail Associates ski lessons program over. Commendation Mercatoris commended the Police, Transportation and Public Works Departments for their efforts during the past ski season. 04-21-03tc Page 6 of 6 Clean Up Mercatoris requested that the Public Works Department began to clear the Town of trash and debris as the snow melts. Item No. 13: ADJOURNMENT There being no further business, Mordkin made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. The Meeting adjourned at 6:15 p.m. Mayor Manchester was absent. This set of Meeting Minutes was approved as written at the May 19, 2003 Regular Town Council Meeting. Submitted By, ___________________________ Julie Lindt, Secretary/Receptionist & ___________________________ Trudi Worline, Town Clerk