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05-19-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES MAY 19, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, May 19, 2003 at 2:10 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: T. Michael Manchester, Bill Boineau, Dick Virtue and Arnold Mordkin COUNCIL MEMBERS ABSENT: Mayor Pro Tem Douglas Mercatoris was absent. STAFF PRESENT: Hunt Walker, Acting Town Manager; Carey Shanks, Economic Resources Director; Carolyn Poissant, Senior Planner; Chris Conrad, Planning Director; Steve Connor, Town Attorney; Dean Gordon, Town Engineer; Jim Wahlstrom, Senior Planner; Julie Lindt, Town Clerk Secretary; Trudi Worline, Town Clerk; PUBLIC PRESENT: Mel Blumenthal, Dale Eubank, Richard Shaw, Madeleine Osberger, Jeff Tippett, Suzanne Richardson, John Dresser, Don Schuster, Jack Hatfield, Judy Burwell, John Buxman, Gary Suiter and other members of the public interested in Agenda items for this Meeting. Item No. 2: PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER PUD - PRELIMINARY PLAN (Public Hearing Continued from May 5, 2003 Meeting) RETENTION OF COMMUNITY SERVICE RETAIL/ OFFICE Mayor Manchester opened the Public Hearing at 2:10 p.m. Senior Planner Carolyn Poissant highlighted core issues to be discussed including retention of community service for retail and office, phasing and vesting of development rights, variations, and building design guidelines. She stated that the applicant is required to provide 80% of the square footage of commercial and retail floor area allotted for community service as indicated in the PUD Guide. She continued by stating that Planning Commission is at a general comfort level with the proposed 05-19-03tc Page 2 of 7 retail space. She stated that the Planning Commission has requested Council feedback regarding the commercial uses listed in the PUD Guide. After further discussion, Council directed staff to create a list showing the proposed commercial uses within the various levels of the building and to create a document clarifying and reorganizing the contents in the PUD Guide. Mayor Manchester requested further discussion regarding space use management. Applicant representative Richard Shaw outlined the pros and cons of condominiumization. He explained that appreciation of land values could create problems for condominiumization. He added that the condominiumization provision would allow someone to be the owner of a particular retail or office space. Council recommended that Steve Connor, the Town Attorney review and summarize the documents concerning condominiumization. Citizen Jeff Tippett recommended that staff communicate with lenders to research air space and to receive feedback on the destination of each existing office or retail space. PHASING AND VESTING OF DEVELOPMENT RIGHTS Poissant explained the purpose of the discussion was to outline the various development phases over a series of time. Mayor Manchester voiced concern that the description of construction in each phase did not give a clear analysis of what is involved with each infrastructure process. Shaw offered a brief description of each phase of construction and stated concerns that could affect progress of the project. Council stated a concern that there was too much time allotted between each building phase, which could result in unfinished and vacant buildings. Shaw stated that he felt the vesting period proposed is very reasonable for the building process. John Buxman, representing the Village Market, voiced his concern regarding continuation of operation for businesses currently located in the Snowmass Center during the reconstruction process, providing an accessible loading dock for the grocery store and stated that he felt the facility would be too remote and insufficient for customers. Manchester recommended that the applicant meet with Buxman to determine a satisfactory conclusion for the loading dock for Council review and consideration. BUILDING DESIGN GUIDELINES Poissant outlined Municipal Code guidelines addressing site integration, mass and scale, building materials, climate/ solar orientation and views. She summarized that the buildings should consist of natural materials, take the best advantage of the view, take advantage of winter solar exposure and should not be of a monumental scale. Manchester stated that climatic conditions would need to be reviewed by Council. Mayor Manchester opened the public hearing at 5:15 p.m. John Dresser stated a concern on behalf of the Woodbridge Homeowners Association regarding the height of Building “F”. He suggested that a rendering or an elevation be created 05-19-03tc Page 3 of 7 for the backside of building “F”. He also commented that he was more comfortable with the revised than the originally proposed plan. Citizen Jack Hatfield stated a concern regarding how this development would affect the character of the community, that this proposal is too obtrusive, out of scale and out of character. There being no further comments, Mayor Manchester stated that this Public Hearing would be continued to the June 2, 2003 Regular Town Council Meeting. Item No. 3: TOSV TRAFFIC STANDARDS DISCUSSION Public Works Director Hunt Walker requested Council comments regarding whether the Town should revise it’s Level of Service (LOS) standard currently set for vehicle traffic, and if so, which LOS standard should be adopted and the number of days per year traffic should be allowed to exceed the standards. He introduced the Traffic Consultant Steve Pouliot of Wilson and Company to provide Council with his findings and answer Council questions. Pouliot explained the LOS of each road and the effect each has on the intersection it enters into, the need to understand how the overall road system works in order to identify intersections as being major or minor intersections, and suggested Council set desired standards and then apply it to the road network. Council questioned the factors involved in determining the necessity to designate a road as “one-way”, the determining factor for restricting Snowmelt Road to one-way traffic during peak hours, the means to maintain a low LOS on Brush Creek Road in the future, the ten peak-days per year currently allowed to exceed the standard LOS “C” and why there is not a maximum LOS associated with this standard. Pouliot explained that the Code language that allows the LOS to be exceeded during the ten peak days per year is unique to Snowmass Village. Past Council Member and citizen Jeff Tippett explained that this standard was set to coincide with traffic generated by a number of housing units that was substantially less than that currently proposed by upcoming developments. Citizen Jack Hatfield requested that the Code remain as written concerning this issue. Planning Director Chris Conrad stated that the discussion to change the Code language began when staff and Council determined the necessity for clarification during discussions related to the Timbers development. Representing some of the Mall business owners, Gary Suiter provided the history of previous Council process for determining the appropriate LOS for Town Roads, requested that the Code remain as written, requested that Council clarify the reason for their desire to change the Code language and that any changes made to the Code on this issue be the single topic contained in an Ordinance. Council agreed that the appropriate LOS could be determined by studying the amount of traffic on roads approaching Town intersections. 05-19-03tc Page 4 of 7 Item No. 4: PUBLIC NON-AGENDA ITEMS Tree Trimming In response to an inquiry made by citizen Jack Hatfield, the Public Works Director explained that at Council direction, the trees located on the edge of the ballfield were pruned to allow a direct line of sight from the ballfield area where the Jazz Aspen music stage will be located, to the Community Park where vender booths would be located during the Jazz Festival. He also stated that the newly planted ballfield area is expected to be ready for use for the September Festival. Owl Creek Road Paving In response to an inquiry made by Mayor Manchester, Hatfield, speaking as Pitkin County Commissioner, stated that Owl Creek Road would be paved in September, 2003. Item No. 5: PUBLIC HEARING AND SECOND READING – ORDINANCE NO. 07, SERIES OF 2003 PUBLIC HEARING AND SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING AND RESTATING CERTAIN PROVISIONS OF CHAPTER 16A OF THE MUNICIPAL CODE PERTAINING TO THE PRELIMINARY PUD REVIEW PROCESS (Public Hearing Continued from May 5,2003 Meeting) Mayor Manchester opened the Public Hearing at 6:51 p.m. Virtue made a motion to approve Second Reading of Ordinance No. 07, Series of 2003, seconded by Mordkin. Jeff Tippett voiced opposition to the Ordinance and stated that he did not feel it was in the best interest of the public to accelerate the application review process in light of the two large submissions before Council at this time. He requested additional meetings be set to receive further public comment and that the Planning Commission be allowed to review applications as they deemed appropriate. Jack Hatfield stated that the public does not feel the Snowmass Center was adequately reviewed by the Planning Commission (PC). Manchester explained that the proposed process was discussed, and the necessity for the change was agreed upon by both the Planning Commission and Council, during the Council\Planning Commission Retreat held earlier this year, for the purpose of efficiency. He further explained that the new language would allow Council to have a higher lever of participation, provide clarification to the Planning Commission, prevent the PC from lengthy review of those issues specific to a Council decision while allowing comments on these issues that they feel appropriate during their review of submissions. He stated that the Joint Meeting process was one of the efficiency steps made, designed to help minimize the number of Meetings necessary for a review process where the public can attend and become familiar with the submitted application. He further stated that Council is looking for more efficient means for the review process without 05-19-03tc Page 5 of 7 jeopardizing complete involvement by the PC or the public, stated the need to continue Town officials dialogue with the public that began during the Village Leadership Forum (VLF) process, explained that Council Members and PC Members receive comments from the public on a daily basis and expressed the concern that a lengthy process makes it more difficult to keep the public involved. He explained the recent VLF public process and Council’s goal to achieve the Aspiration Statement that was determined by the public as their desire for the Town’s future as a Mountain Resort Community, the realization that the Town cannot sustain itself in its current form and the need for community dialogue and involvement. Tippett stated that the public does not have a full realization of the size of proposed developments. Virtue suggested that possibly the public needs to reassess their vision of the Town’s future as a community and resort. Hatfield stated his concern for over-development and urged Council to seek further input from the community to determine the desire of the majority. Tippett stated concern for over-development and his suspicions surrounding the development of this Ordinance. Mel Blumenthal stated that the detailed Preliminary Review for Base Village is set to begin before PC within the week and stressed that no decisions have yet been made by public officials. He commented on the lack of community involvement during the Base Village Sketch Plan review process, stated that he feels Council has not pre-judged the proposed developments and stressed the need for public involvement during the Preliminary Review process. Mordkin stated his support of this Ordinance and explained the need to revise the Code language regarding the review process. Boineau stated his support of this Ordinance and explained the need to clarify the Code language for staff, applicants, the public, the PC and Council. Don Schuster outlined problems with existing Code language during the Snowmass Club’s redevelopment review and stated the need for better efficiency during the review process, to further clarify the Code language for all involved and stated his support for the Ordinance language. In response to an inquiry made by the Town Attorney, Council determined that it would not be necessary for the PC to further review the Ordinance. There being no future public comment, Mayor Manchester closed the Public Hearing at 7:32 p.m. Mayor Manchester called the question. A roll-call vote was taken and Second Reading of Ordinance No. 07, Series of 2003 was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 6: DISCUSSION\ACTION GRANT APPLICATION FOR FEDERAL FUNDING OF BUS OPERATIONS Public Works Director Hunt Walker explained the 5311 grant application for Federal Transportation Administration funding in the amount of $25,000 for operating assistance. He explained that staff is applying for both 5309 and 5311 Federal funding grants in 2004 and hopes to secure $75,000 in capital funding 05-19-03tc Page 6 of 7 for bus replacement and $25,000 for operating assistance. The operating grant would support fixed-route service on Route 3 in the spring through the fall and Route 8 service in the summer. There being no discussion, Virtue made a motion to allow staff to submit the application with final review and approval of the conditions by Council before final acceptance. Boineau seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 7: MANAGER’S REPORT th July 4 Community Picnic th Council approved $5,000 to be contributed to the July 4 Community Picnic to be used for food and beverages. Council agreed that the Picnic would be held on th July 4 from 3:00 p.m. to 5:30 p.m. on the Mall. Virtue requested that the Mall business owners be notified of the celebration in advance. Mordkin will ask that the Rotary Club approach the Marketing and Special Events Board and request that they consider funding the fireworks display. June Council Meetings Mayor Manchester stated that Regular Council Meetings would be held on June 9, 16 and 30, 2003. Item No. 8: APPROVAL OF MEETING MINUTES FOR 04-21-03 Virtue made a motion to approve the Meeting Minutes of April 21, 2003, seconded by Boineau. The Minutes were approved as written by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 9: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Public Discussion Sessions Mordkin stated that he would be available to members of the public to discuss or nd comment on any Town-related issues at the Wildcat Café on May 22 at 4:30 rdthth p.m., May 23 at 7:30 a.m., May 28 at noon, and May 29 in the morning and evening. Owl Creek Road Repair The Public Works Director stated that measures have been taken to stabilize the damaged section of Owl Creek Road. The Road will be available to one-lane traffic by May 23, 2003. Council requested that staff contact representatives of the Aspen Skiing Company and ask that they complete their portion of the construction to allow two-way traffic as soon as possible. 05-19-03tc Page 7 of 7 Item No. 10: ADJOURNMENT There being no further business, Council Member Virtue made a motion to adjourn the Regular Meeting, seconded by Council Member Mercatoris. The motion was approved by a vote of 5 in favor and 0 opposed. Mayor Manchester adjourned the Meeting at 7:45 p.m. This set of Minutes was approved at the June 30, 2003 Regular Town Council Meeting. Submitted By, __________________________ Julie Lindt, Town Clerk Secretary AND __________________________ Trudi Worline, Town Clerk