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06-02-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES June 2, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 2, 2003 at 2:13 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: T. Michael Manchester, Bill Boineau, Dick Virtue, and Douglas Mercatoris COUNCIL MEMBERS ABSENT: Council Member Arnold Mordkin was absent. STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Economic Resource Director; Carolyn Poissant, Senior Planner; Chris Conrad, Planning Director; Rhonda Coxon, Deputy Town Clerk; Steve Connor, Town Attorney; Jim Wahlstrom, Senior Planner; David Peckler, Transportation Director; Susan Hamley, Marketing Director; Marianne Rakowski, Finance Director; Andrea Reese, Public Works Secretary; Hunt Walker, Public Works Director; Julie Lindt, Town Clerk Secretary PUBLIC PRESENT: Barbara Freeman, Dale Eubank, Jeff Tippett, Richard Shaw, Madeleine Osberger, Suzanne Richardson, John Dresser, Jack Hatfield, Judi Burwell, John Buxman, Gary Suiter, Dave Bellack, Paul Shepherd, Martha Benson, Jim Benson, Bob Purvis, Mark Rockwood, Roger Frahm, Joan Bemis and other members of the public interested in Agenda items for this meeting. Item No. 2: CONTINUATION OF PUBLIC HEARING AND DISCUSSION- SNOWMASS CENTER REDEVELOPMENT PRELIMINARY PUD (Public Hearing Continued from May 19, 2003 Meeting) Mayor Manchester opened the Public Hearing at 4:13 p.m. 06-02-03tc Page 2 of 8 Hot Bed Discussion Mayor Manchester opened the Public Hearing at 2:14 p.m. Senior Planner Carolyn Poissant explained the purpose of the meeting which included the discussion on HOT beds, fiscal impacts, architectural character and transportation impacts. Council voiced their concern regarding proposed unit type and size. Council directed staff to research the occupancy rate and spending in comparison to similar, vibrant resort towns. Fiscal Impacts Economic Resources Director Carey Shanks outlined a summary of the Fiscal Impact Analysis, prepared by Tangibles Research & Analysis, which concludes that this project would have a positive monetary, as well as physical impact upon the Town and other taxing districts that provide services to the project. He stated that among the other revenues listed in the Summary and proposed to be generated by this project, revenues would also be derived from the Marketing and Special Events Tax. Shanks introduced Barbara Freeman from Tangibles Research and Analysis who presented the information and answered Council questions regarding the Analysis, which she explained were conservative numbers based on demographic and economic factors. After further review, Council requested that staff clarify the information presented and contact resorts that have a comparable development, to obtain occupancy numbers and tourism revenues for the 2002\2003 ski season. Architectural Character Representing the applicant, Richard Shaw outlined the various aspects of the proposed design. He stated that flattening the roof on Building “F” would address some of the concerns regarding building height. Council stated a concern regarding the retaining wall. John Dresser, citizen and representative for the Woodbridge Homeowner’s Association, stated that the applicant has not provided an elevation rendering, and emphasized that he will have to contact the owners and take action if the request is not met. Council directed staff to research and provide information on roof designs as they relate to snow retention. Transportation Impacts Poissant outlined results of the Transportation Study. She explained that construction of a roundabout would improve the intersection of Kearns and Brush Creek Roads, although impact from the new development is expected to be insignificant. An overall scenario of improvements and mitigation would need to be devised for the Snowmass Center redevelopment and Base Village projects before the proportional cost-sharing could be determined for construction of a roundabout. Council stated that they felt the new development and increase in project square footage would affect the intersection to some degree. Transportation Director David Peckler explained that the applicant has taken steps to adjust their plan to accommodate the local shuttle services however, 06-02-03tc Page 3 of 8 some local and regional transit and pedestrian system issues remain unresolved. On behalf of Council Member Mordkin, Mayor Manchester requested that the Town Attorney create a summary clarifying information in the PUD Guide concerning condominiumization. At 4:13 Mayor Manchester stated that the Public Hearing would be continued to the June 16, 2003 Regular Council Meeting scheduled to begin at 3:00 p.m. Item No. 3: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 4: FIRST READING - ORDINANCE NO. 10. SERIES OF 2003 FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING THE 2003 BUDGET FOR THE MARKETING AND SPECIAL EVENTS FUND Finance Director Marianne Rakowski stated that since the adoption of the Town Budget, the Marketing and Special Events Board (MSEB) has recently approved an additional $391,046 for marketing and special event activities and are therefore requesting Council to authorize the appropriation of those funds. Mayor Manchester read a comment letter on behalf of Council Member Arnold Mordkin, stating his concern relating to the total annual budget amount allocated to Jazz Aspen\Snowmass and the Balloon Festival. After further discussion, Mercatoris made a motion to approve First Reading of Ordinance No. 10, Series of 2003, seconded by Virtue. The motion was approved by a vote of 4 in favor 0 opposed. Council Member Mordkin was absent. Item No. 5: PUBLIC HEARING AND ACTION - RESOLUTION NO. 20, SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION OF A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR RIM ROCK RODEO COMPANY FOR THE SNOWMASS VILLAGE RODEO GROUNDS SUMMER ACTIVITIES FROM JUNE 1 TO SEPTEMBER 20, 2003 Virtue made a motion to approve Resolution No. 20, Series of 2003, seconded by Council Member Mercatoris. Town Manager Segrest reassured Council that the proposal was consistent with the Request For Proposals (RFP). The applicant and Rodeo Operator for Rim Rock Rodeo, Roger Frahm explained that a number of the activities would be controlled by Conditions outlined in the Resolution. Manchester opened the Public Hearing at 5:05 p.m. There being no further public comment, Manchester closed the Public Hearing at 5:06 p.m. The motion was approved by a vote of 4 in favor 0 opposed. Council Member Mordkin was absent. 06-02-03tc Page 4 of 8 Item No. 6: PUBLIC HEARING AND ACTION - RESOLUTION NO. 21. SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION ON A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR THE RIM ROCK RODEO COMPANY TO ALLOW HORSEBACK RIDES FROM THE RODEO GROUNDS Town Manager Segrest stated that due to neighboring complaints, the applicant is looking for alternative routes for the horseback riding activity. He further explained the option available and the necessity for the applicant to obtain approval from the landowners if the riding trail is to be relocated. He explained that dust and manure control might be necessary to satisfy the Crossings property owners. Frahm commented that there had been complaints from the Crossings homeowners, which included high dust levels, strong odor and an increase in flies. Council Member Mercatoris mentioned that the trail rides are important to the community character and suggested that staff provide some kind of compromise with the surrounding landowners, specifically The Crossings development and the Cemetery Board. Mayor Manchester opened the Public Hearing at 5:07 p.m. Crossings homeowner, Jim Benson stated his objection to the location of the activity due to privacy issues and the amount of dust produced by the horses, and suggested the route follow Highline Trail. Crossings homeowner, Martha Benson recalled that in the past the Town agreed to actively pursue identification of alternate options and inquired of the results. She urged the Town to continue to pursue identification of optional routes. Crossings resident John Baker requested that the Town pursue identification of an alternate route and clarified that Highline Trail is designated as a horse and bike trail. He suggested a trail location near the Open Space area above Horse Ranch and provided information on how to control dust, manure, and privacy issues. Crossings resident Bob Mandella requested that the access area behind the Crossings remain open. Benson added that he would like to keep the access area open, although requested that the dust be controlled. John Baker voiced his concern that a route connecting to a busy road may present a safety issue. Mercatoris requested that staff investigate a means to re-route the trail up higher on the mountain and farther away from the Crossings so as to be less impactive to the homeowners. He also stated his approval of the activity and the need to solve the trail issue as soon as possible. Segrest suggested a schedule that would include a lesser number of horseback riding trips per day. Frahm stated that a lesser number of riding trips per day would not be financially sustainable. The Planning Director recommended changes to the Resolution language. Manchester read a letter on behalf of Council Member Mordkin whereby he stated that he felt inappropriate to allow a commercial horse back riding trail near the Cemetery. After further discussion, at 6:15 p.m. Mayor Manchester stated 06-02-03tc Page 5 of 8 that the Public Hearing and further discussion and action on this Resolution would be continued to Wednesday, June 4, 2003 at 3:00. Item No. 7: RESOLUTION NO. 26. SERIES OF 2003 CONSIDERATION OF A RESOLUTION PROVIDING COUNCIL DIRECTION TO PLANNING COMMISSION REGARDING THE BASE VILLAGE PRELIMINARY PUD APPLICATION Council Member Virtue made a motion to approve Resolution No. 26 Series of 2003. Boineau seconded the motion. Chris Conrad outlined the Resolution language, requesting the level of detail required of the Planning Commission when reviewing the Base Village application. Manchester stated that the Planning Commission has the capacity to work through some issues before Council review. He requested that mass and scale, as topics of public concern, be addressed as soon as possible. Mercatoris referred to language in the Land Use Code concerning Planning Commission review of employee housing issues. There being no further discussion, the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 8: RESOLUTION NO. 27. SERIES OF 2003 CONSIDERATION OF A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF JUNE AND JULY 2003 Council Member Virtue made a motion to approve Resolution No. 27 Series of 2003. Boineau seconded the motion. There being no further discussion, the Resolution was approved by a vote of 4 in favor 0 opposed. Council Member Mordkin was absent. Item No. 9: APPROVAL OF MEETING MINUTES FOR 05-05-03 Boineau made a motion to approve the Meeting Minutes of May 5, 2003. Virtue seconded the motion. There being no additions or corrections, the Minutes were approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No.10: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Elbert Lane Traffic Virtue reported complaints regarding Elbert Lane traffic impacts on the pedestrian system. He requested that a traffic management plan be developed including a delivery schedule for delivery trucks. Council recommended that staff meet with business owners and key people who work or reside on Elbert Lane regarding the issue and provide a report to Council at a future Council Meeting. 06-02-03tc Page 6 of 8 Horseback Riding Trail Council Member Mercatoris encouraged Council to move forward with the horseback riding trail issue as soon as possible due to time constraints for the applicant. He suggested that Town employees meet with Pitkin County to determine if an easement could be obtained for necessary access on the Seven Star Ranch land and stated that funds are available for trails construction. The Town Attorney will discuss the issue with Seven Star Ranch’s attorney. Homeowner’s Insurance Regulations Boineau stated that insurance companies are considering a change in insurance policy regulations due to the high drought situation and the increasing danger of fires, which may have an effect on future projects. The Fire Marshall plans to meet with Council on this issue in the near future. He stated a concern that the insurance companies may not insure homes in high-risk areas. Fourth of July Picnic Boineau stated that alcoholic beverages would not be served at the Picnic and that the events to be held at the function will be the same as last year. He reported that the Marketing and Special Events Board (MSEB) has agreed to provide funding for the fireworks display. New Grass at Ballfield In response to a comment made by Mayor Manchester, Segrest stated that staff would contact Don Schuster of the Snowmass Club to inquire if it may become necessary to plant sod on the ballfield in order for the area to accommodate the September Jazz Festival. Item No.11: ADJOURNMENT At 7:30 p.m. Mayor Manchester stated that this Meeting would be continued to Wednesday, June 4, 2003 at 3:30 p.m. SUBMITTED BY: ______________________________________________ Julie Lindt, Town Clerk Secretary 06-02-03tc Page 7 of 8 REGULAR MEETING MINUTES SNOWMASS VILLAGE TOWN COUNCIL JUNE 2, 2003 Continuation to June 4, 2003 At 3:30 p.m. Mayor Pro Tem, Douglas Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on Wednesday, June 4, 2003 at 3:35 p.m., continued from June 2, 2003. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Bill Boineau, Dick Virtue and Douglas Mercatoris COUNCIL MEMBERS ABSENTMayor Manchester and Council Member : Mordkin were absent. STAFF PRESENT: Dean Stahman, Planner; Town Manager, Mike Segrest; Planning Director, Chris Conrad; Public Works Director, Hunt Walker; Town Clerk Secretary, Julie Lindt; Deputy Town Clerk, Rhonda Coxon; Town Attorney, Steve Connor PUBLIC PRESENT: Madeleine Osberger, Roger Frahm Item No. 2: CONTINUATION - PUBLIC HEARING AND ACTION - RESOLUTION NO. 21. SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION ON A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FORTHE RIM ROCK RODEO COMPANY TO ALLOW HORSEBACK RIDES FROM THE RODEO GROUNDS Mayor Pro Tem Douglas Mercatoris opened the Public Hearing at 3:35 p.m. There being no public comment Mercatoris closed the Public Hearing at 3:37 p.m. Virtue made a motion to approve Resolution 21, Series of 2003 as amended, seconded by Boineau. The vote was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester and Arnold Mordkin were absent. Planning Director Chris Conrad explained changes made to the Resolution. Public Works Director Hunt Walker outlined the optional trail alignments. He 06-02-03tc Page 8 of 8 stated that he felt the best option would be to access the Open Space area located in the Horse Ranch Subdivision. He stated that the applicant was aware of the increase in gradation for this alternate route. Frahm stated that construction of switchbacks may be needed to alleviate the higher gradation. Segrest stated that the Town would take the necessary steps to ensure that the soils were stable to support a trail. Mercatoris recommended that staff continue to research all options available. The Planning Director outlined amendments made to the Resolution. After further discussion, Resolution No. 21, Series of 2003 was approved as amended, by a vote of 3 in favor 0 opposed. Mayor Manchester and Council Member Mordkin were absent. Item No. 3: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Regular Meeting. Council Member Boineau seconded the motion. The motion was approved by a vote of 3 in favor 0 opposed. Mayor Manchester and Council Member Mordkin were absent. The meeting adjourned at 3:45 p.m. This set of Minutes was approved by Council at the June 30, 2003 Regular Town Council Meeting. SUBMITTED BY: ___________________________ Julie Lindt, Town Clerk Secretary ___________________________ Trudi Worline, Town Clerk