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06-09-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES June 9, 2003 Mayor Pro Tem Douglas Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 9, 2003 at 2:02 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Arnold Mordkin, Bill Boineau, Dick Virtue, and Douglas Mercatoris COUNCIL MEMBERS ABSENT: T. Michael Manchester was absent. STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Economic Resources; Carolyn Poissant, Senior Planner; Chris Conrad, Planning Director; Julie Lindt, Town Clerk Secretary; Rhonda Coxon, Deputy Town Clerk; Steve Connor, Town Attorney; David Peckler, Transportation Director; Susan Hamley, Marketing Director; Marianne Rakowski, Finance Director; Hunt Walker, Public Works Director; Joe Coffey, Housing Manager PUBLIC PRESENT: Jeff Tippett, Richard Brinkley, Madeleine Osberger, Jack Hatfield, Judi Burwell, John Buxman, Gary Suiter, Dave Bellack, Paul Shepherd, Bob Purvis, Walt Dorman, Joan Bemis, and other members of the public interested in Agenda items for this meeting. Item No. 2: HOLY CROSS SUBSTATION SPECIAL REVIEW AND SUBDIVISION EXEMPTION Senior Planner Carolyn Poissant outlined the amended proposal, which requires a Subdivision Exemption and Special Review to install a series of 5 or 6 overhead transmission lines on 60-feet high towers within the Town limits. She also outlined recommendations provided by the Planning Commission, identified the location of the facility, access road, transmission lines and the areas where lines will be buried underground. Poissant explained that the structure would be partially located on Town land, which the applicant has proposed a trade of the Town land for the cost of undergrounding the lines from Highway 82 to the facility site. She requested Council direction for staff development of a Resolution for 06-09-03tc Page 2 of 5 future Council consideration. Richard Brinkley and Walt Dorman, representing Holy Cross, were available at the Meeting to answer Council questions. Council Member Boineau disclosed that he is a member on the Cemetery Board, and requested that the Cemetery property line be verified. Holy Cross has requested that the Town share in the costs for water and maintenance of the landscaping, since Council requested additional landscaping than that originally proposed by the applicant. Brinkley explained the need for the additional transmission lines, uses for the parking lot, the areas that would benefit from the project, and the need to plan for future growth. Citizen Jeff Tippett suggested construction of a co-generation plant to address all the electrical and snowmelting needs for Base Village and Snowmelt Road and reduce the electrical load that is being calculated for future growth. Mercatoris explained that the Town is at present in need of additional electricity without considering any future development. Council Members agreed that the identified site is the preferred site for the facility. After further discussion, Council requested additional information regarding proposed architecture, exterior materials for the structure, a landscaping plan, a cost differential between construction of overhead lines verses burying the lines underground, further valuation of the appraisal for the easements, investigation of a surcharge for future developments to reduce the rate impact, a more firm cost for locating the lines underground from Highway 82 to the proposed site, a cost-breakdown for the amount to be paid by the Town and the County for undergrounding the lines, and costs to construct a gas-cooled station versus an air-cooled station. Mercatoris stated that a Joint Meeting is scheduled with the Pitkin County Commissioners on June 12, 2003 to discuss overhead versus underground transmission lines. He directed staff to proceed under the auspices that Council feels this is the appropriate site for the facility and Town Code requires that the transmission lines be buried underground within the Town limits. He requested that staff notify the Chapel and Cemetery Board representatives of the Public Hearing scheduled for June 16, 2003. Item No. 3: PITKIN COUNTY REFERRAL COMMENTS ON BASE VILLAGE Council reviewed the referral comments on Base Village received from the Pitkin County Commissioners. Town Manager Segrest stated that the purpose of the June 12, 2003 Joint Meeting with Pitkin County Commissioners is to discuss some of the issues with Council and receive answers to questions related to the application. The Town Attorney advised Council that it would be inappropriate for Council to comment or take a position on comments made by the County until the Base Village application has been presented to the Planning Commission and Council for review. Mercatoris stated his appreciation to the Commissioners for their comments and reassured the Commissioners that Council would consider the comments during Base Village Preliminary Review process. Segrest will contact Pitkin County representative to clarify the Joint Meeting Agenda for June 12, 2003. 06-09-03tc Page 3 of 5 NOTE: Council took a 15-minute break at this time. Item No. 4: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 5: SECOND READING – ORDINANCE NO. 08, SERIES OF 2003 SECOND READING CONSIDERATION OF AN ORDINANCE ADDING, AMENDING AND RESTATING PROVISIONS OF THE MUNICIPAL CODE TO REFER TO THE COMPREHENSIVE PLAN RATHER THAN THE MASTER PLAN; TO CREATE A PROCEDURE FOR THE ESTABLISHMENT OF THE AMOUNT OF THE BUSINESS LICENSE FEE; REVISING THE METHOD OF COMPUTATION OF THE FLOOR AREA EXCISE TAX; AND TO DEFINE AN EMPLOYEE FOR THE PURPOSES OF CHAPTER 17 The Planning Director outlined the contents of the Ordinance and requested Council comments. Council discussed the Public Comment process, Housing language, and Excise Tax language. Hatfield stated opposition to the proposed increase in Business License fees and to sending Business License renewal applications to businesses by Certified Mail. Mordkin explained the reasoning for the increase in relation to cost-of-living increases. The Finance Director stated that the Business Licensing Fee has not been increased for a number of years. Segrest explained that the amount of staff time involved with telephone calls and follow-up letters to business owners, who claimed they did not receive the Renewal application form in the mail, prompted the process to send applications by Certified\Return Receipt Mail. There being no further comments, Virtue made a motion to approve Second Reading of Ordinance No. 08, Series of 2003, seconded by Mordkin. A roll-call vote was taken and the motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 6: SECOND READING – ORDINANCE NO. 10, SERIES OF 2003 SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING THE 2003 BUDGET FOR THE MARKETING AND SPECIAL EVENTS FUND The Finance Director explained changes to the Ordinance since First Reading that were made upon a recommendation by the Town Attorney to add a clause which states that the Town Manager would certify that there are available revenues in a specified fund for appropriations. Insignificant clerical changes were made also. Virtue made a motion to approve Second Reading of Ordinance No. 10, Series of 2003, seconded by Boineau. 06-09-03tc Page 4 of 5 Mordkin inquired why the Town is contributing funds to Jazz Aspen Snowmass when there is no long-term assurance that they will continue to perform in Snowmass Village. Staff will provide Council with information or Marketing and Special Event Board Meeting Minutes to keep them apprised of approved expenditures. After further discussion, a roll-call vote was taken and Second Reading of Ordinance No. 10, Series of 2003 was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 7: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Road Restrictions Boineau requested that the Town’s road restrictions and weight limits be enforced. RFTA Meeting Boineau and Mordkin reported that they attended a Roaring Fork Transportation Authority (RFTA) Board Meeting on June 6 and 7, 2003 and discussed Policy Governance in relation to the RFTA organization. They reported that the meeting was very helpful and empowering. The next Meeting is scheduled at the Eagle County Facility in El Jebel on Thursday, June 12, 2003 at 8:30 a.m. Holiday Trash Pick-UP Boineau requested that staff investigate the possibility of discontinuing trash pick- up on holidays to avoid paying the higher holiday wage. Revised Rodeo Contract Mordkin stated his appreciation to staff for making amendments to the Rodeo Contract. Joint Council\Pitkin County Meeting Mercatoris stated that a Joint Meeting with Pitkin County is scheduled for Thursday, June 12, 2003 at 3:00 p.m. at the Snowmass Village Council Chambers. The two governmental entities will discuss the proposed Holy Cross transmission lines. He invited the public to attend. Tree Pruning Mercatoris explained that the trees along Brush Creek Road at the ball field site were cut to enhance the area where the Jazz Aspen\Snowmass Festival will be held in September. The trees will be allowed to grow back to hedge height and additional trees will be planted in the baseball field area. Town Projects Mercatoris requested an update of Council projects to be completed in 2003, and the status of each project as they progress. 06-09-03tc Page 5 of 5 Item No. 8: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. The Meeting adjourned at 5:15 p.m. This set of Minutes was approved by Council at the June 30, 2003 Regular Town Council Meeting. Submitted By, ______________________ Trudi Worline, Town Clerk