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06-16-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JUNE 16, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 16, 2003 at 2:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Bill Boineau, and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Assistant to the Town Manager; David Peckler, Transportation Director; Chris Conrad, Planning Director; Rhonda Coxon, Deputy Town Clerk; Steve Connor, Town Attorney; Jim Wahlstrom, Senior Planner; Carolyn Poissant, Senior Planner; Nick Tucker, Multi Media Specialist; and Donna J. Garcia- Spaulding, Second Deputy Town Clerk PUBLIC PRESENT: George Huggins, Mark Stout, Jim Gustafson, John Wilkinson, Madeleine Osberger, Joe Kracum, Jeff Tippett, Richard Shaw, Suzanne Richardson, John Dresser, Don Schuster, Gary Suiter, Paul Shepherd, Bob Purvis, Ted Grenda, Nick Coates, Dale Eubank, Tom Dunlop, Bob Schultz, Bernie Grauer, Dave Ryback, Jeff Hall, and other members of the public interested in Agenda items for this Meeting. Item No. 2: CORE CONNECTOR DISCUSSION Joe Kracum of Kracum Resources LLC, outlined the requirements to connect the Snowmass Center to Base Village including technology cost objectives of a gondola, cable liner, shuttle bus service and a pedestrian bridge connecting the proposed terminals on the two developments. Kracum presented visuals of three options for Council’s review depicting the Snowmass Center, Base Village and Mall locations. Peckler stated that the Fiscal Analysis of both the Base Village and Snowmass Center do not show enough revenue generation to support the annual operating costs of the cable technologies and that preservation of a corridor and building sites for future consideration is a viable consideration. 06-16-03tc Page 2 of 7 Local citizens Jeff Tippett and Ted Grenda stated their support for the pedestrian bridge concept and suggested that Council consider a closer alignment between the Snowmass Center and Snowmass Mall without interfering with existing building sites. After further discussion, Council determined that they preferred a straight alignment as opposed to an alignment requiring an elbow angle. Referring to Option No. 1, Council requested that the applicant investigate the possibility of a straight alignment between the Snowmass Mall and the Snowmass Center, which would not require as many building relocations. Council requested further discussion regarding technologies and alignments, connecting the commercial areas of the community, phasing of a preferred alternative, and protecting the corridor and terminal sites for future construction. NOTE: Council took a 5-minute break at this time. Item No. 3: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER REDEVELOPMENT PRELIMINARY PUD (Public Hearing Continued from June 9, 2003 Meeting) Mayor Manchester opened the Public Hearing at 3:10 p.m. Senior Planner Carolyn Poissant outlined core issues for today’s discussion including transportation and transportation impacts, single-family development issues, variation requests, community purposes, and ice and snow control issues. She explained that the Planning Commission (PC) recommended that the applicant pay a fee in-lieu for an equitable proportional share of road and intersection improvements as determined by the degree of impact of the proposed development and necessary mitigation. Applicant representative Richard Shaw of Design Workshop outlined a proposed Parking Management Plan that addresses the issue of occupied units during peak conditions. Shaw stated that four key elements are involved in the Parking Management Plan including valet parking; a van system; the gondola transit system; and a delay in construction until the system is operating. Council stated that the actual capacity to increase residential parking by use of a valet parking system is approximately 40-percent. Council Member Mercatoris suggested that the applicant pay for 100-percent of the people mover costs between the Snowmass Center and the future Base Village. Council and staff discussed other possible factors such as running a shuttle into the residential club, which would decrease the need for personal vehicles and increase use of the transit system. Segrest stated that the Financial Impact Analysis does not allow funds to pay for incremental costs in the event that the gondola is not built. Council stated that the gondola is a Mitigation Requirement, not a Community Purpose and that the number of vans proposed would need to be increased to meet the needs. Segrest stated that Town consultants are in the process of developing a method that is fair and equitable for apportioning costs related to intersection improvements. The information 06-16-03tc Page 3 of 7 will be brought to Council for review when completed. In response to an inquiry by Council Member Boineau, Segrest stated that currently the Town does not have the ability to restrict the existing lower exit on the property for shuttle buses only, and that staff is investigating the possibility of designating the lower access as a public access easement. Transportation Director David Peckler stated that staff has determined the need for transit to utilize the lower exit for egress from the property. Council requested that staff provide information on possible access to the property from behind the Conoco site as well as access to the Draw site. Shaw explained an alternative design for access that would handle the traffic impact during peak winter hours. Segrest stated that details and potential problems would be identified during Preliminary Plan review. Poissant stated that the applicant has agreed to provide a temporary transportation plan for traffic during construction of the project. She explained that an increase in activity and in the number of cars on the site might be problematic for transportation access and pedestrian safety. She recommended clear delineation of ramp and crosswalk locations, adequate clearances and other safety issues are required in the PUD Final Plan. Town Manager Segrest stated that staff is working on the design standards for Level of Service (LOS) for intersections, which will be developed into a Code amendment for Council review in the near future. Council, staff and the applicant discussed concerns relating to density, open space, amendments to the Buildout Chart language contained in the Comprehensive Plan, construction of single-family homes on Parcels H-1 and H-2, site drainage, slopes, and the 26-space carport facility. Shaw explained that obligation, community purpose, mitigation, and the redevelopment of the Snowmass Center require developmental support. He explained that it has been determined that the site is suitable for development; natural hazards have been identified, appropriate access without impact to the community has been identified, allows for construction of a major connector and meets the criteria outlined in the Land Use Code. He continued to explain that the site proposed for construction of single-family units is appropriate for that use and carries its responsibility to deal with off-site problems such as drainage, retention, and satisfying the parking problem with the neighboring units. Council requested that the applicant provide an economic analysis. Staff further stated that the Woodbridge Homeowner’s Association (HOA) has expressed concern about the impact of the carports. John Dresser stated a concern on behalf of the Woodbridge Homeowners Association regarding the impact of the carports on the neighboring units, and requested that a barrier be built to hide them. After further discussion, Council requested that the applicant meet with the HOA to reach a mutually agreeable design to minimize the visual impact of the carports. Resident Ted Grenda requested that a staff member attend the Meeting with the Woodbridge Homeowners and the applicant. Dave Ryback, representing Bill Poss and Associates, addressed concerns regarding snow and ice accumulations. He provided Council with a schematic roof plan of all the buildings for their consideration. 06-16-03tc Page 4 of 7 NOTE: Council took a 10-minute break at this time and resumed the Regular Meeting at 5:50 p.m. Council reviewed a list of proposed Community Purposes presented by the applicant and requested further discussion regarding the applicant contribution to construction of a people- mover at the June 30, 2003 Regular Town Council Meeting. Mayor Manchester requested that staff tie the list of proposed Community Purposes to the ordinance as discussed above. John Dresser presented Council with a letter from Edward P. Sweeney stating his concerns and opposition to construction in the open space area located behind Woodbridge. There being no further discussion or comments, Mayor Manchester stated that this Public Hearing would be continued to the June 30, 2003 Regular Town Council Meeting. Item No. 7: PUBLIC HEARING ON DRAFT RESOLUTION NO. 25, SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION CONCERNING A SPECIAL REVIEW AND SUBDIVISION EXEMPTION FOR THE HOLY CROSS ENERGY TRANSMISSION LINE AND SUBSTATION. Mayor Manchester opened the Public Hearing at 6:40 p.m. Senior Planner Poissant stated that Holy Cross Energy has requested that this item be tabled. There being no comments from the public, Mayor Manchester closed the Public Hearing at 6:41 p.m. Council Member Mercatoris made a motion to table the Public Hearing on Draft Resolution No. 25, Series of 2003 until the June 30, 2003 Regular Town Council Meeting. Council Member Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 4: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 5: PUBLIC HEARING AND FIRST READING – ORDINANCE NO. 09, SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND FIRST READING CONSIDERATION OF AN ORDINANCE APPROVING THE MINOR PUD AMENDMENT FOR THE OFFICES AT SNOWMASS (BRUSH CREEK OFFICES) SPECIALLY PLANNED AREA LAND USE PLAN, INCLUDING BUT NOT LIMITED TO, MODIFYING THE BOUNDARY ON THE WEST SIDE IF THE SITE (PARCEL ‘A’) AND THE PARKING ARRANGEMENT IN THE SAME AREA. SAID APPLICATION ALSO INCLUDES A SUBDIVISION EXEMPTION TO ADJUST PROPERTY LINES Mayor Manchester stepped down from the Council table stating a conflict of interest as the architect involved with the Brush Creek Offices at Snowmass. Mayor Pro Tem Douglas Mercatoris opened the Public Hearing at 6:50 p.m. Senior Planner Wahlstrom provided a history of the Brush Creek Offices SPA, explained the application and how it relates to Comprehensive Plan policies, outlined the Code criteria for Minor PUD Amendments, and provided a summary of Planning Commission recommendations. 06-16-03tc Page 5 of 7 Jeff Hall, representing T. Michael Manchester & Associates, explained the application and stated that they are working on a Land Exchange Agreement with the Woodbridge Condominiums relating to an access easement to properties located at Lower Woodbridge Road and the Seasons Four Condominiums. Council discussed the application and requested necessary amendments. Woodbridge representative Judi Burwell requested pointed out that Use Limitations are listed in two locations within the document. Mayor Pro Tem Mercatoris requested that staff make appropriate changes. Burwell requested that the number of snowplows allowed to park in Parcel “A” be limited to no more than five and that they be required to park on the west side of parking space Nos. 1 and 2. There being no further discussion, Mordkin made a motion to table action on this Item to the June 30, 2003 Regular Town Council Meeting. Virtue seconded the motion. The motion to table was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester abstained. There being no further public comments, Mayor Pro Tem Douglas Mercatoris closed the Public Hearing at 7:30 p.m. Item No. 6: FIRST READING – ORDINANCE NO. 11, SERIES OF 2003 FIRST READING CONSIDERATION OF AN ORDINANCE APPROVING A MINOR PLANNED UNIT DEVELOPMENT FINAL PLAN, INCLUDING REZONING AND FINAL PLAT, FOR THE STONEBRIDGE CONDOMINIUMS ENTRY AREA, PARKING DECK, AND ADMINISTRATIVE OFFICE MODIFICATIONS Mayor Manchester returned to the Council table. Virtue made a motion to approve First Reading of Ordinance No. 11, Series of 2003, seconded by Mercatoris. Poissant explained that the applicant was unable to obtain permission from the Stonebridge Inn to relocate one section of the creek as shown on the original landscaping plan, and has removed this portion from the plan. There being no further discussion, the motion was approved as amended, by a vote of 5 in favor and 0 opposed. Item No. 8: MANAGER’S REPORT Horseback Trail Town Manager Mike Segrest reported that Town staff, individuals from the Crossings and Rimrock toured an alternative trail alignment behind the Crossings on Wednesday, June 11, 2003, and determined that the alignment is located on Town property. Segrest stated that staff would proceed to build the trail using the Town’s trail crew or a private contractor. A full report will be made to Council upon completion. Mordkin confirmed that the trail has been deemed safe for the horses. In conclusion, Segrest stated that the Crossings Homeowners are in support of the new alignment. Item No. 9: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS 06-16-03tc Page 6 of 7 Dr. John Bukowski Letter Stating a conflict of interest, Council Member Mercatoris stepped down from the Council table. Segrest distributed a letter from Dr. John Bukowski, requesting that the Town expand the Benedict Trail in front of the Terracehouse Condominiums, which would provide an important pedestrian link from the Mall to Base Village. Bukowski’s letter stated that the Terracehouse Board has decided to offer their new heated walkway to be used as a public walkway for the Trail in hopes of expediting the Trail extension. Daly Townhomes Council Member Mercatoris returned to the Council table. Virtue requested that staff follow-up with the Daly Townhomes homeowners to determine the level of owner’s satisfaction and if items listed on the punch lists have been completed. RETT Projects Mercatoris requested that staff contact the Snowmass Club to determine their interest in sharing costs with the Town for planting and maintaining wildflowers on the burm located at the entryway to the Snowmass Club Golf Course. Bus Stop Capital Improvement Mercatoris inquired if the Town plans to determine a design for the Timbers and Snowmass Club bus stops shelters to use as a model design for all Town bus stop shelters and requested that staff determine the effects of wind on the bus stop cubicles. Ball Field Turf Mercatoris stated that he is scheduled to meet with Don Schuster to determine if the new turf at the ball field will be sufficiently matured for the Jazz Aspen Festival in September 2003. Town Property - Contracts Council Member Mordkin stated concern with contracts related to use of Town properties in excess of 35 days. Mordkin will meet with the Town Attorney and the Economics Resource Director to investigate the issue and provide a report to Council at the June 30, 2003 Council Meeting. Elected Officials Transportation Committee (EOTC) Meeting In response to an inquiry by Council Member Boineau, Mordkin reported that during the recent Roaring Fork Transportation Authority (RFTA) Meeting it was suggested that the proposal would be expanded for the monetary amount contributed to RFTA by the EOTC. Boineau requested that the Town compile a wish list consistent with the ballot language and make those needs known at the next EOTC Meeting scheduled for June 26, 2003, at 3:00 p.m. Item No. 10: ADJOURNMENT 06-16-03tc Page 7 of 7 There being no further business, Virtue made a motion to adjourn the Regular Meeting, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:45 p.m. This set of Minutes was approved by Council at the June 30, 2003 Regular Town Council Meeting. Submitted By, ___________________________Donna J. Garcia-Spaulding, Second Deputy Town Clerk