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07-21-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JULY 21, 2003 Mayor Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, July 21, 2003 at 2:06 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: T. Michael Manchester, Douglas Mercatoris, Richard Virtue and Bill Boineau. COUNCIL MEMBERS ABSENT: Arnold Mordkin STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Economic Resource Director; Chris Conrad, Planning Director; Steve Connor, Town Attorney; Hunt Walker, Director of Public Works; Jim Wahlstrom, Senior Planner; Carolyn Poissant, Senior Planner; Andrea Reece, Public Works Secretary; Brandi Lindt, Assistant Finance Director; Brian Olson, Sergeant; Rhonda B. Coxon, Deputy Town Clerk PUBLIC PRESENT: Jim Gustafson, Gary Rosenau, Catherine Lutz, Jeff Tippett, Richard Shaw, Ted Grenda, Nick Coates, Dale Eubank, Joe Wells, Jack Hatfield, John Dresser, Bernie Grauer, Jim Hooker, Paul Taddune, Bianca Hooker, Judi Burwell, Cheryl Morgan, Bob Purvis, Madeleine Osberger, Greg Rulon, Robert Moyer, Paul Benton, John Francis, Larry Mills, Dale Furbank, Kim Coates, Bob Sirkus, Barbara Lucks, Dave Bellack, Paul Shepherd, Dave Ryback, Bill Kane, Lynda Palevsky, Dave Spence, Jim Heywood, Alan Caniglia, Bob Vogel and other Members of the public interested in today’s Agenda DISCUSSION AGENDA Item No. 2: TOWN HALL DISCUSSION Representing the Z Group, Jim Gustafson reviewed a power point presentation with the Town Council. Gustafson discussed the numerous sites and the criteria in relationship 07-21-03tc Page 2 of 6 to the site. The sites proposed are the Snowmass Center 1) as part of the building, 2) The Draw, 3) The Point and 4) Conoco Site. At the Entry Way as a 5) stand alone and 6) as part of Civic Center. Remote sites would include 7) the Fire House site and 8) Sinclair Meadows. The final location would be the Snowmass Mall 9) Condominium Space and 10) Numbered Parking. Gustafson outlined the various issues that would affect the criteria for each location such as building, fabric, symbolism, identity, site, transportation, and logistics of the project. The majority of the Town Council expressed interested in the Entryway location for the Town Hall. Town Manager, Segrest requested that Council prioritize criteria issues outstanding. Council suggested that there are still issues that need to be resolved such as availability, cost and transportation. Item No. 3: DISCUSSION OF A PROCESS REGARDING COMMUNITY GOALS AND ASPIRATIONS Segrest began by requesting that Council provide feedback on topics that they would like to discuss for community input. Mayor Manchester outlined suggested issues and explained the purpose of the upcoming community meetings, which is to pin point issues, obstacles, challenges and long-range community goals. He added to the discussions a brief overview of the Town Council and Staff trips to competitive resorts, a review of the Town’s Comprehensive Plan, Village Aspiration, and Land Use Code. At this time, Mayor Manchester opened the discussions for public comment. Local citizens Paul Benton stated opposition and concern with the process for these discussions and requested that Council ensure protection of the Village’s quiet community image. Local citizens Maureen Stapleton and Jim Hooker commented in favor of future discussion of this type; they believe in due process and support Town Council’s efforts. Greg Rulon presented a statement from Snowmass Village Citizens urging the public to get involved with this process. Local citizen Jim Heywood stated concern with the approval process relating to the Snowmass Center and Base Village concluding prior to public process. Mayor Manchester stated that these projects are still in a preliminary phase and that the outcome of the community discussion process could affect these projects. Segrest explained that staff is preparing to pursue this project and are willing to work with Council and the public to make the process a success. Manchester mentioned that staff and Council would come to an agreement on a date for the first of a series of meetings and advertise the meetings in the newspaper. Item No. 4: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER REDEVELOPMENT PRELIMINARY PUD 07-21-03tc Page 3 of 6 Senior Planner Carolyn Poissant outlined core issues for discussion, including review of findings related to Sketch Plan Conditions, Municipal Code Requirements, greater build out, recommended Conditions of Approval, and discussion of outstanding items. Town Attorney Steve Connor noted that one of the issues with the parking plan is the question of who would control parking conflicts. Local citizen and former Mayor Jeff Tippett suggested that the developer plan for enough parking spaces for the project. He further stated that the best way to reduce vehicles would be to reduce bedrooms. Manchester suggested that management is the best tool for traffic reduction but is hesitant to involve the Town in a difficult situation. The applicant will continue to work with staff to find a balance for the parking plan. Due to time constraints, Mayor Manchester outlined the outstanding issues that need to be resolved before this item returns to Town Council, including parking plan; unit size question with the 20 percent ownership; fiscal impact report excluding the operation and construction of the people mover and associated costs; gondola/landing site agreement; vesting program and phasing; assurance of a grocery store; square footage on single family homes; easements for the draw; and development agreement (contents). Mayor Manchester noted that there are several unresolved issues for this project and the resolution scheduled for the future agenda is premature. His recommendation is for staff and the applicant to work through some of these issues and then return to Council with some conclusions or recommendations. Town Attorney Steve Connor discussed vesting rights, rules/regulations and legal ramifications of Town Council. Preliminary approval authorizes the applicant to submit a final application that complies with preliminary approval. Connor also discussed what can and cannot be altered by Town Council before final approval and should be part of the preliminary process. Mayor Manchester continued the Public Hearing to the August 4, 2003 Town Council Meeting scheduled to begin at 4:00 p.m. The applicant and staff will work on a minimum of four unresolved issues for Council review. Town Council took a 5-minute break at this time. REGULAR AGENDA Item No. 5: PUBLIC NON-AGENDA ITEMS There were no public non-agenda items. Item No. 6: CONTINUATION OF PUBLIC HEARING AND REQUESTED ACTION TO TABLE - RESOLUTION NO. 25, SERIES OF 2003 (Aug. 4, 2003) 07-21-03tc Page 4 of 6 TO RECEIVE PUBLIC COMMENT AND CONSIDER A SPECIAL REVIEW AND SUBDIVISION EXEMPTION FOR THE HOLY CROSS ENERGY TRANSMISSION LINE AND SUBSTATION PLANS PER SEC. 16A-5-20 OF THE LAND USE AND DEVELOPMENT CODE, AUTHORIZING THE APPLICANT, HOLY CROSS ENERGY, TO INSTALL ELECTRICAL TRANSMISSION TOWERS AND LINES EXTENDING FROM STATE HIGHWAY 82, ACROSS THE SEVEN STAR RANCH PROPERTY AND TOWN OF SNOWMASS VILLAGE PROPERTY, TO THE PROPOSED SUBSTATION SITE TO BE LOCATED ADJACENT TO THE HIDDEN VALLEY CEMETERY PROPERTY, ACCESSED OFF HIGHLINE ROAD ½ MILE SOUTH OF BRUSH CREEK ROAD. SAID PLANS INCLUDE CONSTRUCTION OF APPROXIMATELY THREE TOWERS WITHIN THE TOWN OF SNOWMASS VILLAGE, VEHICULAR ACCESS, PARKING, LANDSCAPING IMPROVEMENTS AND AN ENCLOSED SUBSTATION FACILITY (Continued from June 16, 2003 and June 30, 2003) Bob Schultz representing Holy Cross submitted a revised site plan for Town Council’s review. Schultz stated that he met with the Snowmass Chapel and the Horse Ranch homeowners to address concerns. Council requested additional vegetation between the trail and the lower building and Town would maintain. Council requested the applicant soften the look of gravel when ever possible. Town Council supports the 80 – 20 surcharge in the service and will make this recommendation to Pitkin County Commissioners. Mayor Manchester continued the Public Hearing to the Regular Town Council Meeting on August 4, 2003 at 4:00 p.m. Mercatoris made a motion to table Resolution No. 25, Series of 2003 to the Regular Town Council Meeting August 4, 2003, seconded by Virtue. There being no discussion the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 7: RESOLUTION NO. 32, SERIES OF 2003 A RESOLUTION PROVIDING A SECOND EXTENTION OF TIME REGARDING THE HOLY CROSS ENERGY TRANSMISSION LINE AND HIDDEN VALLEY SUBSTATION FACILITY SUBDIVISION EXEMPTION AND SPECIAL REVIEW APPLICATION Virtue made a motion to approve Resolution No. 32, Series of 2003, seconded by Boineau. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 8: MANAGER’S REPORT Anderson Lane Director of Public Works Hunt Walker stated that Scott Patterson from the Stonebridge Condominiums has requested that the Town deed Anderson Lane to the Stonebridge. 07-21-03tc Page 5 of 6 Walker noted he is in favor of this request as long as the neighboring Willow and Stonebridge Inn have no problems with the request. Council requested that the Town maintain a public access easement on the road. The consensus was to approve this request as long as the neighbors consent. CIS (Corridor Investment Study) Review RFTA is requesting that Town Council review the CIS prior to the next EOTC meeting. Council requested that staff review the Executive Summary for comments to Town Council. Landscaping By Kiss-n-Ride Segrest stated that the Timbers has agreed to upgrade this area’s landscaping to include some color similar to the Owl Creek and Brush Creek intersections. This project should start soon. Benedict Trail Easement Staff is working on an easement between the Snowmass Inn and the Shadowbrook so the Town may continue work on the Benedict Trail. Item No. 9: APPROVAL OF MEETING MINUTES FOR 6-30-03 Mercatoris made a motion to approve the minutes for June 30, 2003, seconded by Virtue. There being no changes the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 10: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS RTFA Council Member Boineau has concerns with voting at these Board Meetings and has the complete representation of the entire Town Council when making votes for the Town Council. If the two Council representatives do not agree on Town Council majority vote, bring it back to Town Council. Item No. 11: EXECUTIVE SESSION DISCUSSION WITH THE TOWN MANAGER REGARDING PERSONNEL MATTERS - Colorado revised Statues 24-6-402 (2) (f) - Snowmass Village Municipal Code Chapter 2, Article III, Section 2-45 (c) (2) Executive Sessions. At 7:10 p.m., Council Member Virtue made a motion to convene to Executive Session, seconded by Council Member Boineau. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. 07-21-03tc Page 6 of 6 At 8:00 p.m., Council Member Boineau made a motion to reconvene to the Regular Meeting, seconded by Council Member Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent Item No. 12: ADJOURNMENT There being no further business, Council Member Mercatoris made a motion to adjourn the Meeting, seconded by Council Member Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 8:01 p.m. This set of Minutes was approved by Council at the Regular Town Council Meeting of August 25, 2003. Submitted By: _______________________________ Rhonda B. Coxon, Deputy Town Clerk