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08-11-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES AUGUST 11, 2003 Mayor T. Michael Manchester called to order the Special Meeting of the Snowmass Village Town Council on Monday, August 11, 2003 at 5:30 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, and Bill Boineau COUNCIL MEMBERS ABSENT: Council Member Arnold Mordkin was absent. STAFF PRESENTTown Manager, Mike Segrest; Town : Attorney, Steve Connor; Public Works Director, Hunt Walker; Senior Planner, Chris Conrad; Economic Resources Director, Carey Shanks; Deputy Town Clerk, Rhonda Coxon PUBLIC PRESENT: Jack Hatfield, Bernie Grauer, Bob Schultz, Richard Brinkley, Madeleine Osberger, Hillary Smith and other members of the public interested in Agenda items for this Meeting. REGULAR MEETING Item No. 2: SECOND READING - ORDINANCE NO. 14, SERIES OF 2003 AN ORDINANCE CONCERNING DEVELOPMENT WITHIN AREAS CONTAINING THIRTY PERCENT (30%) SLOPES ON LOT 34, PARCEL G - THE PINES, EAST VILLAGE PLANNED UNIT DEVELOPMENT Council Member Virtue made a motion to approve Ordinance No. 14, Series of 2003, seconded by Council Member Boineau. Planning Director, Chris Conrad reviewed the changes that were made at the First Reading. A roll-call vote was taken and Second Reading of Ordinance No. 14, Series of 2003 was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Council Member Mercatoris noted that this vote was entered as a constitutional super majority vote. 08-11-03tc Page 2 of 4 Item No. 3: CONTINUATION OF PUBLIC HEARING AND RESOLUTION NO. 25, SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND CONSIDER A SPECIAL REVIEW AND SUBDIVISION EXEMPTION FOR THE HOLY CROSS ENERGY TRANSMISSION LINE AND SUBSTATION PLANS PER SEC. 16A-5-20 OF THE LAND USE AND DEVELOPMENT CODE, AUTHORIZING THE APPLICANT, HOLY CROSS ENERGY, TO INSTALL ELECTRICAL TRANSMISSION TOWERS AND LINES EXTENDING FROM STATE HIGHWAY 82, ACROSS THE SEVEN STAR RANCH PROPERTY AND TOWN OF SNOWMASS VILLAGE PROPERTY, TO THE PROPOSED SUBSTATION SITE TO BE LOCATED ADJACENT TO THE HIDDEN VALLEY CEMETERY PROPERTY, ACCESSED OFF HIGHLINE ROAD ½ MILE SOUTH OF BRUSH CREEK ROAD. SAID PLANS INCLUDE CONSTRUCTION OF APPROXIMATELY THREE TOWERS WITHIN THE TOWN OF SNOWMASS VILLAGE, VEHICULAR ACCESS, PARKING, LANDSCAPING IMPROVEMENTS AND AN ENCLOSED SUBSTATION FACILITY (Continued from June 16, June 30, July 21, 2003 and August 4, 2003) Mayor Manchester opened the public hearing at 5:33 p.m. Council Member Mercatoris made a motion to approve, Resolution No. 25, Series of 2003, with conditions seconded by Virtue. Town Manager Mike Segrest commented that there is a companion Resolution, which is No. 34 and that this Resolution has been discussed with County staff as well as Town staff and Holy Cross staff. There being no further public comment, Mayor Manchester closed the public hearing at 5:35 p.m. Resolution No. 25, Series of 2003 was approved by a vote of 4 in favor 0 opposed. Council Member Mordkin was absent. Item No. 4: RESOLUTION NO. 34, SERIES OF 2003 CONSIDERATION OF A RESOLUTION AUTHORIZING AND DIRECTING HOLY CROSS ENERGY TO CREATE A SURCHARGE AREA FOR THE PAYMENT OF CERTAIN COSTS AND EXPENSES RELATING TO THE INSTALLATION OF UNDERGROUND TRANSMISSION LINES AND THE HIDDEN VALLEY SUBSTATION Council Member Richard Virtue made a motion to approve Resolution No. 34, Series of 2003, seconded by Boineau. Town Attorney, Steve Connor stated that this Resolution would be affected by the County’s upcoming meeting if they were not prepared to proceed with their Resolution. In a response to Connor’s comment, representing the County, Hillary Smith noted the County was prepared to proceed with the Resolution. There being no further comment, Resolution No. 08-11-03tc Page 3 of 4 34, Series of 2003 was approved by a vote of 4 in favor 0 opposed. Council Member Mordkin was absent. Item No. 5: MANAGER’S REPORT LOT 7 SHORT TERM CUSTOMER PARKING PLAN Segrest outlined a possible solution to improve circulation at the Elbert Lane/Lot 7 intersection as well as creating additional short-term parking for customers. He mentioned that by connecting Lot 7 with Lower Lot 8 would decrease traffic conflicts. He added that the connection cost estimate is approximately $170,000 and recommended that the Road Fund be used if there are monies available. Segrest requested that Council respond if they wanted to pursue this plan. Public Works Director, Hunt Walker noted some other possible solutions which included utilizing the Merchant Lots more frequently. Segrest commented that this plan would reduce the sight clearance conflict on Lot 7 and would address community feedback that the mall does not have enough close short-term parking. Walker mentioned that he would talk to merchants to receive some feedback regarding merchant parking as well as research a construction schedule to bring back to Council for review. PUBLIC NON-AGENDA ITEMS Local citizens, Bob Purvis and Jack Hatfield commended the Town and Council for a job well done at the Community Forum as well as Bob Schultz for managing the meeting. Purvis stated there are issues and concerns that need to be discussed and urged Council to continue to listen and receive feedback from the community. Segrest noted that Pitkin County has inquired if the Town would have any financial questions for the November ballot. Council Member Boineau recommended that some research be conducted on Town sale tax trends before making a decision. He suggested that based on the recent decline in sales tax the Town should not consider a tabor question at this time. Item No. 7: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Boineau. The motion was approved by a vote of 4 in favor 0 opposed. Council Member Mordkin was absent. The Meeting adjourned at 6:32 p.m. This set of Minutes was approved as submitted at the September 8, 2003 Regular Town Council Meeting. SUBMITTED BY: ______________________________ 08-11-03tc Page 4 of 4 Rhonda B. Coxon, Deputy Town Clerk