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08-25-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES AUGUST 25, 2003 T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, August 25, 2003 at 2:02 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Bill Boineau, and Arnold Mordkin COUNCIL MEMBERS ABSENT: ALL COUNCIL MEMBERS WERE PRESENT STAFF PRESENT: Mike Segrest, Town Manager; Carey Shanks, Economic Resource Director; Chris Conrad, Planning Director; Steve Connor, Town Attorney; Hunt Walker, Director of Public Works; Carolyn Poissant, Senior Planner; Susan Hamley, Marketing Director; and Donna J. Garcia-Spaulding, Second Deputy Town Clerk PUBLIC PRESENT: Richard Shaw, Alex Goldberg, Nick Coates, John Dresser, Mel Blumenthal, Ted Grenda, Madeleine Osberger, Jeff Tippett, Dave Bellack, Jack Hatfield, Robert Purvis, Gary Suiter, Larry Ladin, Duncan Webb, Jim Gustafson, Carol Batcheldor, Jenny Cooper and members of the public interested in Agenda items for today. DISCUSSION AGENDA Item No. 2: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER REDEVELOPMENT PRELIMINARY PUD (Continued from August 4, 2003) Mayor Manchester opened the Public Hearing at 2:05 p.m. Senior Planner Carolyn Poissant outlined core issued for today’s discussions, including minor corrections to Attachments A and B; the Applicant’s response to Attachment C; future Agenda Meetings; a Comprehensive Plan for total budget; and requested Council direction, clarification and plan revisions to additional information in an effort to facilitate preparation of a Draft Resolution. 08-25-03tc Page 2 of 9 Attachment A/PUD Preliminary Plan The Applicant Richard Shaw, staff and Council discussed provisions for van shuttles and valet parking; whole ownership units; project phasing and vesting; single family house size; and release of deed restrictions. Relating to the Provision of Locally- Serving Commercial, Council Member Mercatoris requested a correction to line 92, that it read as follows: . . . in the Snowmass Center Preliminary Plan. After further discussion, Council approved as to form Attachment A points and requested that any commercial uses be redefined within the PUD Guide being prepared by staff for Council review during the Town Council Meeting scheduled for September 8, 2003. Attachment B/Snowmass Center PUD Guide Locally-Serving Commercial Use Categories. Approved by Council. Attachment C/Development Agreement Council stated disapproval with the value of $592,388 provided by the Applicant that is dedicated to the Town relating to the Transportation Mitigation. Town Manager Mike Segrest stated that staff is seeking an appraised value to substantiate this value amount. Poissant presented Council with an attachment to the Comprehensive Plan Buildout Chart, which explained allocations given to both the Base Village and Snowmass Center projects based upon unit equivalency conversions. In response to an inquiry by Mayor Manchester, Richard Shaw explained that the value of $592,388 refers to resolving the engineering-access problem located at the Roundabout and stated that costs of the Roundabout construction system would allow for adjacent properties to maintain better access than current conditions. Local resident and former Mayor Jeff Tippett stated opposition to the Town building a Roundabout without landscaping and without consideration for pedestrian safety. Local resident John Dresser suggested that the transfer of density from Parcels H and H-1 be for single-family homes at the Center. After further discussion, Mayor Manchester requested that staff conduct an appraisal of the Roundabout value and report findings to Council during a Meeting in the near future. Attachment C/Operation of the Gondola Connector In response to an inquiry by Mayor Manchester, Segrest explained that the 120 days for operation period is a base to distribute costs more equitably. He stated that the vision is to create a Business Improvement District that would be able to finance the remainder of the costs for additional operating days shared with all beneficiaries. After further discussion, Council stated that this issue would require further discussions. Attachment C/The Construction of Gondola Connector In response to an inquiry by Mayor Manchester, Segrest explained that the $2.5 million amount is an estimate for construction costs without a turning station in the straight-line 08-25-03tc Page 3 of 9 connector. He further explained that the location of the Base Village terminal shall strive to accomplish transportation objectives that include locating terminals in close proximity to each of the three commercial centers in Snowmass Village and that costs would be shared with the future Special Improvement District. Local resident Mel Blumenthal suggested that if Council is going to consider a flat monetary figure that they should consider what the nesting period would be. After further discussion, Council stated that this issue would require further discussions. Attachment C/Access to Adjacent Properties Approved by Council. Attachment C/Non-Member Use of Residential Club Facilities Approved by Council. At this time, Mayor Manchester closed the Public Hearing at 3:40 p.m. Considering time constraints for discussion of this item, Mayor Manchester made a motion to continue Public Hearing discussions to the Town Council Meeting scheduled for September 8, 2003, seconded by Council Member Mercatoris. The vote was approved by 5 in favor and 0 opposed. NOTE: Council took a break and reconvened the Regular Meeting at 3:55 p.m. Item No. 3: TRANSPORTATION\PARKING MASTER PLAN DISCUSSION Transportation Director David Peckler provided Council with a historical overview of parking management since 1979 and explained that Traffic Demand Management (TDM) techniques were put in place to control chaotic parking and traffic congestion that existed within the resort. Peckler outlined general issues for Council review today along with statistics, including parking in the future; transit in the future; traffic in the future; parking; and transit. Council reviewed and discussed the information with staff relating to key recommendations of the Comprehensive Plan listed below each bullet point referred to on packet page 16 and provided direction and clarification on the various issues. 1. Relocation of Employee Parking In response to an inquiry by Mayor Manchester, Peckler stated that there are approximately 357 employee parking spaces (does not include employees in the Rodeo Lot). Council Member Mercatoris stated concern with a need to develop long-range funding for local and regional transit services for the community perhaps through increased property taxes to off-set costs to the general fund. Council and staff discussed a balance between costs and consolidation of transporting employees to mitigate transportation costs. Council stated that their goal is to decrease the amount of vehicles within the Village core. 08-25-03tc Page 4 of 9 2. Second Point - 1,200 Parking Spaces Goal Council agreed that there is a need to protect quality of life within the community and how to balance whether the Town can afford to subsidize costs. Citizen Jeff Tippett inquired whether the Town experienced safety concerns during the recent special event, which generated 1600 cars in the core area? Police Chief Art Smythe stated that fire lanes were kept clear and that the Police Department was prepared to start parking cars along edges of the road, which would not have caused problems. 3. Third Point - Preservation of Lower Brush Creek Road Council and staff discussed the graphic total for survey of the Rodeo, Two Creeks and A Lots relating to the origin of vehicles, purpose of trips generated and planned time of departure. After further discussion, Council stated that this issue would require further discussions. 4. Entryway Parcel & Rodeo Parking Lots Council suggested contracting with RFTA to charge for parking at the Rodeo Lot to access the through traffic demands. After further discussion, Council stated that this issue would require further discussions. 5. Resident Permit Council and staff discussed various scenarios relating to whether permits should be restricted from or priced higher for properties that have access to the Village Shuttle service, subsidized housing should be restricted to employee permits and whether special permits for absentee owners should be considered. After further discussion, Council stated that this issue would require further discussions. 6. Restriction of Permits within Specific Lots Peckler presented Council with three points relating to restriction of permits to specific lots to disperse parking throughout the available lots; use of High Occupancy Vehicle (HOV) benefits to encourage carpooling and limiting the number of permits within the community to reduce traffic. Mayor Manchester stated concern with distribution and prioritization of whom certain lots would be defined to. Citizen Jeff Tippett suggested implementation of employee lockers to improve ridership. Citizen Jack Hatfield suggested that staff conduct an analysis of costs to build a structure at the intercept facility and costs associated with provision of services. After further discussion, Council stated that this issue would require further discussions. 7. Lot 7 Conversion to Time-restricted Parking Peckler introduced the idea of conversion of Lot 7 into time-restricted parking to improve public access to the commercial area. In response to an inquiry by Mayor Manchester, Peckler explained that by extending the time-restricted parking to 7:00 p.m. has shown some improvement in turnover of the time-restricted parking after the evening peak period. Peckler further introduced the idea of increased revenues by means of metering the parking spaces and stated that the Town should be able to 08-25-03tc Page 5 of 9 recapture the capital expenses over time. Chief of Police Art Smythe stated that posting signs during peak hours has worked historically. After further discussion, Council requested further discussion relating to this issue. 8. Creating a Metro District Peckler introduced the idea of creating a metro district for the properties that benefit from the development of a core connector along with including a capital and operating funding within the financial modeling. After further discussion, Council stated that this issue would require further discussions. 9. Define Future Local & Regional Transit Services Peckler introduced the idea of determination of the origin/destination of transit services and levels of service required to meet the community goals and encouraging improvements to regional service for employees e.g. creation of park-and-ride facilities in down valley communities and the addition of an express bus service. After further discussion, Council stated that this issue would require further discussions. 10. Investigate Consolidation of Services Peckler explained that it has been suggested that a town-wide airport shuttle be created and that an improved local demand services to multi-family properties perhaps through the means of a courtesy van. After further discussion, Council stated that this issue would require further discussions. 11. Use of Alternative Fuels Peckler discussed the possibility of moving toward the use of alternative fuels to reduce the impact on the environment. After further discussion, Council stated that this issue would require further discussions. There being no further discussion, Council requested that staff present them with a specific plan of next steps to be implemented. Item No. 4: PUBLIC NON-AGENDA ITEMS Lighting Ordinance Local resident Jenny Cooper stated concerns with enforcement of the lighting ordinance and stated that a group of concerned citizens would be bringing forth an initiative. After further discussion, Council requested that the Chief Building Official investigate this issue, work on a draft of a lighting ordinance with compliance language and report findings to Council. Snowmass Village Cultural Arts Assessment Study Arts Advisory Board representative Larry Ladin reported that the Board is ready to present findings from the study, which was commissioned by the Town Council whenever it is convenient for Council and that Duncan Webb, the author of this study is willing to join in the presentation and answer Council’s questions. Council requested 08-25-03tc Page 6 of 9 that staff conduct an analysis report and schedule discussion of this item during a Council Meeting in the near future. Item No. 5: PUBLIC HEARING AND ACTION- RESOLUTION NO. 33, SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION CONSIDERING ACCEPTANCE OF A MINOR PLANNED UNIT DEVELOPMENT (PUD) PRELIMINARY PLAN PER SEC. 16A-5-340 OF THE MUNICIPAL CODE FOR THE “STONEBRIDGE INN CONFERENCE ROOM AND DECK ADDITION Mayor Manchester opened the Public Hearing at 5:35 p.m. Council Member Mercatoris made a motion to approve Resolution No. 33, Series of 2003, seconded by Council Member Virtue.Senior Planner Carolyn Poissant highlighted core issues for today’s discussion including whether the Stonebridge Inn Conference addition should be approved, including variations for height, FAR, minimum lot area per unit and an Alternative Parking Plan. At this time, Council Member Mercatoris made a motion to allow Jim Gustafson, representative of Caudill Gustafson & Associates Architects to speak with Council concerning the architectural process, seconded by Council Member Virtue. The vote was approved by 5 in favor and 0 opposed. Gustafson referred Council to packet attachments depicting the Stonebridge Inn conference room addition plans. Having viewed that architectural plans and there being no further discussion, Council Member Mercatoris made a motion to approve Resolution No. 33, Series of 2003, seconded by Council Member Virtue. The vote was approved by 5 in favor and 0 opposed. Mayor Manchester closed the Public Hearing at 5:45 p.m. Item No. 6: PUBLIC HEARING AND ACTION- RESOLUTION NO. 35, SERIES OF 2003 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION REGARDING ACCEPTANCE OF AN ANNUAL TEMPORARY USE PERMIT FOR ABOVE IT ALL BALLOON COMPANY TO ALLOW COMMERCIAL BALLOON FLIGHTS TO DEPART FROM THE TOWN RODEO GROUNDS AND THE TOWN SOFTBALL FIELD WHEN AVAILABLE Mayor Manchester opened the Public Hearing at 5:46 p.m. Council Member Mercatoris made a motion to approve Resolution No. 35, Series of 2003, seconded by Council Member Mordkin. Planning Direction Chris Conrad explained that this Resolution concerns an Annual Temporary Use Permit for Above It All Balloon Company to allow commercial balloon flights to depart from the Town Rodeo Grounds and the new Town Softball Field, which was previously granted in 1996. Conrad stated that all Public Notices have been published and satisfied and staff recommends approval of this application, which has a permit authorizes use for a period from August 25, 2003 until July 10, 2004. Council Member Mercatoris made a motion to authorized Above It 08-25-03tc Page 7 of 9 All Balloon Company to be allowed to use the Town Rodeo Grounds and the new Town Softball Field when available and pursuant to Condition 18 below, for a period from August 25, 2003 until May 1, 2004, seconded by Council Member Virtue. The vote was approved as amended by 5 in favor and 0 opposed. Mayor Manchester closed the Public Hearing at 5:50 p.m. Item No. 7: MANAGER’S REPORT Regular Council Meeting Dates for October th Town Manager Mike Segrest explained that October 6 is Yom Kippur, a Jewish Holiday and recommended that Council reconsider Town Council Meeting dates be scheduled around this holiday. Council requested that staff scheduled and prepare a th th resolution that would set Town Council Meetings for October 7and 20, 2003. Editor/General Manager of the Snowmass Sun newspaper, Madeleine Osberger requested that future Community Forum Meetings be scheduled for Thursday evenings. Council approved this request. West Nile Virus Report th Chief of Police Art Smythe explained that on August 12, Animal Services Officers had to euthanize a sick horse, which tested positive for West Nile Virus. It is not known where the horse contracted the disease and fortunately, horses are known as “dead- end hosts” of the virus and cannot transmit to other animals. The Pitkin County Environmental Health Department was notified of the incident and since has enhanced their monitoring by placing mosquito traps at the Rodeo grounds and Snowmass Club locations. Snowmass Village Animal Services are collecting dead Corvids (Jays, Crows, Magpies, etc) and transporting them to Environmental Health for immediate testing. Madeleine Osberger of the Snowmass Sun newspaper reported that the euthanized horse was said to have suffered for two days before it was put down and suggested that if the same Rodeo operator is used next year, that Council request that they have a subcontractor in charge of making sure the animals are all vaccinated. Lot 7 Short-term Parking Public Works Director Hunt Walker reported that he met with Mall business owners, who are in favor of creating a short-term parking lot located in Lot 7. Walker stated that on August 18, 2003, the Lot 7 Merchant lessees were contacted by e-mail for in-put and that he is waiting for their responses. Council requested that Walker keep them informed via the Manager’s Report. Item No. 8: APPROVAL OF MEETING MINUTES FOR: 7-21-03 and 8-06-03 08-25-03tc Page 8 of 9 There being no amendments, Council Member Mordkin made a motion to approve the Meeting Minute for July 21, 2003 and August 6, 2003; seconded by Council Member Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 9: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Delivery Trucks At The Stonebridge Council Member Virtue requested that staff investigate why large delivery trucks were permitted to make deliveries during the concerts. Krabloonik In response to an inquiry by Council Member Virtue, the Town Manager Mike Segrest stated that there has not been any progress in terms of the Land Use application and that there are discussions between staff and Council Members relating to the possibility of the Town taking over the process of selling the lot. Segrest stated that another issue that the Town did ask Dan MacKeechan to work with the Ziegler family for improvements to the kennel to resolve their long-standing concerns; the trigger for this would not happen until the Town has a sales transaction. Segrest further stated that the Zieglers have the ability to request that the dogs be removed from their property and be a catalyst to treating the waste material. According to the State Health Official who conducted the investigation, Krabloonik’s is in compliance. Council Member Virtue requested that staff obtain the name and badge number of the investigating official as a means of having documentation in case of litigation. Virtue further reported that the Ziegler family is preparing to take action and that the Divide Homeowner’s Association has written a letter in support of the Ziegler’s position. After further discussion, Council Member Mercatoris stated that he would contact Dan MacKeechan in an effort to strike an agreement to move forward. Owl Creek Road Council Member Mercatoris inquired whether Owl Creek Road would be opened during the Labor Day Festival. Segrest stated that he would follow up with the Chief of Police and ask if perhaps the signs could be pulled down during the festival and report findings to Council during a Meeting in the near future. Festival Site Report Council Member Mercatoris reported that the grounds are in nice condition, there still need proper drainage between the ball field and the sidewalk on the Club House Drive side; the Aspen Skiing Company is releasing overflow parking on their land, and tickets for the Festival are available through the Town Marketing Department. Packet on the Web Council Member Mordkin inquired whether it would be possible to download specific 08-25-03tc Page 9 of 9 parts of the Town Council Packet through the web site. The Town Manager stated that he would investigate particulars involved and report findings to Council in the near future. Item No. 10: ADJOURNMENT There being no further business, Council Member Mordkin made a motion to adjourn the Meeting, seconded by Council Member Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 6:30 p.m. This set of Minutes was approved at the October 7, 2003 Regular Town Council Meeting. Submitted By: ____________________________________________ Donna J. Garcia-Spaulding, Second Deputy Town Clerk