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09-08-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SEPTEMBER 8, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, September 8, 2003 at 3:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, and Bill Boineau Arnold Mordkin arrived at 3:20 p.m. COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Mike Segrest, Town Manager; Chris Conrad, Planning Director; Marianne Rakowski, Finance Director; David Peckler, Transportation Director; Steve Connor, Town Attorney; Nick Tucker, Multi Media Specialist; Rhonda Coxon, Deputy Town Clerk; Trudi Worline, Town Clerk PUBLIC PRESENT: Richard Shaw, Madeleine Osberger, Jim Heywood, Mel Blumenthal, Jeff Tippett, Ted Grenda, Jack Hatfield, Jim Hooker, John Dresser, John Francis, David Bellack, Peter Moore, Bob Purvis and other members of the public interested in Agenda items for this Meeting. Item No. 2: CONTINUATION OF PUBLIC HEARING AND DISCUSSION – SNOWMASS CENTER REDEVELOPMENT PRELIMINARY PUD Mayor Manchester opened the continuation of the Public Hearing at 3:05 p.m. Planning Director Chris Conrad requested direction from Town Council on items contained in a staff report and draft resolution included in Council’s information packet for this Meeting. Council reviewed and discussed the information with staff and the applicant, and provided direction and clarification on the various issues. Mercatoris stated that due to the relationship between the two applications related to development of the Town Core, the applicant has agreed 09-08-03tc Page 2 of 8 to continue review of this application to a future Meeting when Council has began review of the Base Village Preliminary PUD, whereby both applications could be reviewed concurrently. Mayor Manchester stated that the information presented is a draft documentation of Council discussion on this application. In response to an inquiry made by citizen Jack Hatfield, Mayor Manchester stated that public comments would be accepted throughout Council’s discussion on this issue. Hatfield requested graphics of the development. Manchester directed him to the Planning Department for the information. Hatfield questioned the scale of Building “F”. Council explained that the document contains a synopsis of prior Council discussions, and that no decisions related to this application would be made at this time. The Planning Director clarified that Variance approvals would be required for buildings exceeding specifications outlined in the Land Use Code. Hatfield requested clarification regarding cost-sharing of capital costs for the aerial connection. Council replied that the method to cover cost sharing for the proposed aerial connection capital costs had not been determined and expects to address the issue during concurrent review of the two applications. In response to an inquiry made by citizen Jim Heywood, Segrest explained that the applicant has presented justifications, although Council would need to determine the sufficiency of the justifications in a future formal action. Mercatoris informed Heywood that Findings were listed on Page 3 of the document. Hatfield requested that the existing unit count be included in the document. In response to an inquiry made by Heywood, Manchester explained the definition for Community Purpose contributions, which have been proposed by the applicant to offset requested variances and satisfy mitigation requirements, and which have not been determined by Council in relation to creating a negative or positive project net-effect on the community. NOTE: Council took a 10-minute break at this time due to a malfunction of the recording system. In response to an inquiry made by Hatfield, Manchester stated that Council would not make a decision on any of the issues contained in the draft document at this time, multiple options have been discussed regarding building height over the past three years and would be further considered during the concurrent review of the two applications at a future date. Hatfield requested that Council further discuss Community Purposes. In response to an inquiry from citizen Jeff Tippett, Council stated that employee housing mitigation requirements have been calculated by both the applicant and Town staff, although a final decision has not been determined. A member of the public requested language be included that would not allow employee housing free market sales of the units in the future. In response to an inquiry made by Hatfield, Segrest explained that cost of the roundabout, including obtaining easements, would be shared. In response to an inquiry made by Heywood, Council stated that the Town would 09-08-03tc Page 3 of 8 employ an engineer when determining estimated construction costs for a roundabout. Hatfield clarified, and Council confirmed, that comments related to all aspects of aerial transportation would be accepted and discussed at a future Meeting. Council assured Hatfield that employee housing homeowners would not be assessed fees to support the gondola. Hatfield requested that the same wildlife restrictions be placed on this development as have been placed on Mountain View employee housing. Council, staff and the applicant discussed and requested document clarification and direction on typographical errors, contributions to the proposed round-about, trail and creek improvements and construction, aerial connection cost-sharing, building variances, community benefits, zoning, drainage, voting on each proposed variance, building height, employee housing mitigation, grocery store space language clarification, timeline and phasing for single-family home construction in relation to beginning redevelopment of the Snowmass Center, required van service, future mitigation for traffic improvements for future development, and appropriate wildlife restrictions. Council requested that the Town Attorney investigate and define the legality of a Council vote on each Variance before the final approval vote. Council also requested further discussion regarding the space identified for the location of a grocery store, that language be included that would not allow the association to discontinue or curtail the proposed van transportation service in the future, further information regarding an acceleration lane at Woodbridge Road and Brush Creek Road, obtaining easements and cost-sharing for construction of a round-about at Wood Road and Brush Creek Road intersection, further discussion on wildlife restrictions for the property, include comments and an emergency access plan from the Fire District in the final approval documents and that the Dunlop Reports be included as an attachment to the final Resolution. The Town Attorney advised Council to close this Public Hearing and open a new Public Hearing process at the time of continuing discussions on this application. Council explained that due to the relationships of this development to the Base Village development, Council would continue discussions on this application concurrently with the Base Village application discussions. Council requested that discussions on this Preliminary PUD application be continued to a date prior to the January 11, 2003 Regular Town Council Meeting. Council directed staff to provide a Resolution providing for concurrent review of the Snowmass Center Redevelopment Preliminary review and the Base Village Preliminary review for Council approval in the near future. Jim Hooker questioned the need for a more formal action to delay review of this application. Mercatoris explained that the applicant previously agreed to delay further review of this application until 09-08-03tc Page 4 of 8 Council begins review of the Base Village application. Mayor Manchester closed the Public Hearing at 5:45 p.m. NOTE: Council took a 10-minute break at this time. Deputy Town Clerk Recognition Council recognized Deputy Town Clerk Rhonda Coxon, who graduated from Colorado Municipal Clerk’s Institute at Colorado University in Boulder onn July 18, 2003. Item No. 3: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 4: RESOLUTION NO. 37, SERIES OF 2003 CONSIDERATION OF A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF OCTOBER AND NOVEMBER 2003. Mercatoris made a motion to approve Resolution No. 37, Series of 2003, seconded by Virtue. Council requested that the Resolution be amended to include October 13, 2003 as a Regular Council Meeting. There being no further discussion, the Resolution was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 8: APPROVAL OF MEETING MINUTES FOR: 8-04-03 AND 8-11-03 Mercatoris made a motion to approve the Meeting Minutes of August 4, 2003 and August 11, 2003. Virtue seconded the motion. The Minutes were approved as written by a vote of 5 in favor to 0 opposed. Item No. 9: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Jazz Aspen/Snowmass Festival Mercatoris stated his appreciation to all Town staff and the Fire District for their efforts to make the Jazz Aspen/Snowmass Festival a success. Council stated their approval for Mercatoris to act as liaison with Jazz/Aspen Snowmass for the upcoming year. Representatives of Jazz/Aspen Snowmass will provide an update on the Festival at the October 7, 2003 Regular Council Meeting. Item No. 5: FIRST READING – ORDINANCE NO. 13, SERIES OF 2003 09-08-03tc Page 5 of 8 FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING THE 2003 BUDGET FOR THE MARKETING AND SPECIAL EVENTS FUND Mercatoris made a motion to approve Ordinance No. 13, Series of 2003, seconded by Virtue. Representing the Marketing and Special Events Board (MSEB), Bob Purvis stated that the MSEB staff has been working on Summer, Fall and Winter marketing for the Town, to be funded from 2003 budget, as well as working on a project lead by Peter Moore of the MSEB, to develop a more strategic framework for the decision-making processes. He provided an overview of the public awareness efforts made by the MSEB staff. Moore explained the recently developed program to provide a method for enhancing the decision-making processes to meet the goals of the Board, which would develop the identify of Snowmass Village and become an active partner with Aspen and other components of the upper Roaring Fork Valley. The program would assist with identifying the target customer as well as the competition, to create a pipeline of customers through target audiences. Council discussed the similarity of the logo developed by the MSEB to that of the Aspen Skiing Company, requested that development of additional Winter events such as the recently successful “Mall Block Party”, consider providing instructors for extreme skiing, include provisions for cultural education, develop a method for determining the effectiveness of efforts made by the MSEB, strengthen Summer events and requested that the events calendar be included on the Town’s Internet Website. Purvis provided statistics for 2003 compared to 2002 through August, as well as trails use and comparative figures for 2002 versus 2003 events. Council requested that the MSEB determine if the restaurants, lodging and retail businesses are using the same formula to report percentages. Purvis explained the MSEB income and expenditures. After further discussion, First Reading of Ordinance No. 13 was approved by a vote of 5 in favor to 0 opposed. Item No. 6: FIRST READING – ORDINANCE NO. 15, SERIES OF 2003 FIRST READING CONSIDERATION OF AN ORDINANCE CONSIDERING ACCEPTANCE OF A MINOR PLANNED UNIT DEVELOPMENT (PUD) FINAL PLAN FOR THE “STONEBRIDGE INN CONFERENCE ROOM AND DECK ADDITION,” WHICH INCLUDES REZONING OF THE SUBJECT PROPERTY FROM SPA-1 TO MU-2, PER SEC. 16A-5-340 OF THE MUNICIPAL CODE, VARIATIONS FOR MAXIMUM HEIGHT, MAXIMUM FLOOR AREA RATIO, MINIMUM LOT AREA, AND AN ALTERNATIVE PARKING PLAN. 09-08-03tc Page 6 of 8 Mordkin made a motion to approve First Reading of Ordinance No. 15, Series of 2003, seconded by Virtue. There being no discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 7: MANAGER’S REPORT CML’s 2003-04 Policy Committee Council declined the offer to designate a Council Member to serve on the CML Policy Committee. Sales Tax Information Council requested that staff provide them with monthly Town Sales Tax numbers as well as to the media as soon as they are available. They also requested a comprehensive report that includes County, RETT and Excise Tax figures when all numbers for the month are identified. The Town Manager suggested that the media contact the Executive Secretary, who would in turn notify the Town Manager regarding any urgent questions on the day following a Council Meeting. Pitkin County Ballot Questions The Town Manager stated that information has been previously provided to Council regarding issues of interest on the Pitkin County Ballot for the upcoming November election. Council will notify staff if they wish to take a position on the question. CAST Legislative Survey Manchester reported that the Colorado Association of Ski Towns (CAST) has inquired if the jurisdictions involved would want them to survey and assemble responses on ballot issues of interest, to be provided to the proponent of the proposed legislation. Council Members will notify Manchester on this issue. Council Photos Council requested that staff identify potential dates available at the end of September and coordinate for a Council group photo session. Item No. 9 – Cont’d: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS September 15, 2003 Council Meeting Council requested that the September 15, 2003 Regular Council Meeting begin at 4:00 p.m. to accommodate schedules. Mall Flyer Mordkin informed Council and the public of a promotional flyer recently distributed by Mall merchants. 09-08-03tc Page 7 of 8 Wood Road Stream Mordkin requested that restoration of the stream along Wood Road from Woodrun Place past the first bridge, be discussed as a project during Budget discussions. Timbers Employee Housing In response to an inquiry made by Mercatoris, Segrest stated that staff has been renegotiating an employee housing Agreement with the Timbers in order to provide the Town with assurance that the employee housing would be constructed and addressing current materials staging issues. Mercatoris requested that staff pursue the goal of beginning construction this Fall. Compression Brakes In response to citizen concern voiced by Boineau, Council requested that the Chief of Police investigate a means to diminish the use of compression brakes within Town limits. Rental Pool Boineau stated a concern regarding the number of housing units that are not included in the rental pool and suggested thought be given to a means that would encourage owners to include their units in the rental pool. Bob Purvis requested that Council look at the latest occupancy numbers for Aspen and Snowmass. Jazz Aspen/Snowmass Appreciation Mordkin stated his appreciation to Town staff for their involvement and assistance to make the recent Jazz Aspen/Snowmass event a success. Lighting Ordinance Manchester requested that staff review an Ordinance regarding lighting, which was recently proposed by Snowmass Village citizens, and provide staff interpretation and recommendations to Council at the next Council Meeting. Item No. 10: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:15 p.m. This set of Minutes was approved at the October 7, 2003 Regular Town Council Meeting. Submitted By, 09-08-03tc Page 8 of 8 _____________________ Trudi Worline, Town Clerk