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09-15-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SEPTEMBER 15, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, September 15, 2003 at 4:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue COUNCIL MEMBERS ABSENT: Council Member Bill Boineau was absent. STAFF PRESENT: Mike Segrest, Town Manager; Chris Conrad, Planning Director, Art Smythe, Chief of Police; Trudi Worline, Town Clerk; Carolyn Poissant, Senior Planner; Marianne Rakowski, Finance Director; David Peckler, Transportation Director; Steve Connor, Town Attorney; Rhonda Coxon, Deputy Town Clerk; PUBLIC PRESENT: Madeleine Osberger, Mel Blumenthal, Bob Purvis, Jim Pelcher, Paul Taddune, John Sullivan, John Cochran and other members of the Public interested in today’s Agenda items. DISCUSSION AGENDA This Item was discussed first. Item No. 3: PUBLIC NON-AGENDA ITEMS Silvertree Hotel representative Jim Pelcher noted that the Colorado Grand Car Rally would be in Snowmass Village on Tuesday, September 16, 2003 and requested a traffic diversion around the paving construction on Brush Creek Road to ensure there would be no damage to the $200,000 to $1,700,000 cars. Public Works Director Hunt Walker stated that the traffic would be able to use Highline Road to Owl Creek Road and continue to Brush Creek Road at the Owl Creek\Brush Creek Road intersection. Greeters or flagmen would be at all intersections to ensure that the route for the Rally participants is marked. 09-15-03tc Page 2 of 5 Item No. 2: BUDGET REVIEW DISCUSSION Town Manager Mike Segrest noted that this general discussion is to review the overall Budget and referred Council to the Sales Tax collection and the funds and which Funds it effects. Finance Director Marianne Rakowski reviewed the projected revenues with Council, including Sales Tax Projections, Ski Corporation Contributions, Property Taxes, Cost Recovery, Transportation/Parking Revenues, Federal Revenues and other revenues such as increase in Business/Sales Tax License fees, Rodeo house rental, Rodeo Contract, LEAF grant funding, rent increase for CCTH #60, Federal Block Grant and 100% cost recovery for Suzuki. She also reviewed expenditures and noted that staff direction was to budget flat and look for areas to make cuts without a noticeable reduction in service. Staff has budgeted a 3% increase in payroll and will continue to pay for any merit programs through attrition. Segrest added that the Town will continue to budget one-time expenditures separately from general operating expenses and continue with the philosophy instituted last year, which is to use the most “restricted” funds first. The Council agreed with the direction staff is following for the budget process. Item No. 8: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Rroaring Fork Transportation Authority (RFTA) Council Member Mordkin discussed the cuts in service proposed by RFTA . He explained that the RFTA Board has asked their staff to investigate the impacts and effect of some of these proposed cuts. Mayor Manchester stated that he felt the affect of service cuts should be equal for all entities throughout the Valley. Mordkin will keep Town Council apprised of future RFTA discussions regarding this issue. Brush Creek & Owl Creek Master Plan Representing Pitkin County Planning Department, Cindy Houben presented the Town Council with copies of the Brush Creek and the Owl Creek Master Plan prepared by her office. She asked that the Town Council, Planning Commission and appropriate staff review the documents and submit comments to Pitkin County at their earliest convenience. Pitkin County is required by State Statue to have a master plan for all land areas completed by January 1, 2004. REGULAR AGENDA Item No. 4: SEVEN STAR RANCH EXTENSION REQUEST th At the June 30, 2003, Regular Town Council Meeting, the applicant requested an extension to October 6, 2003. Attached is a letter from the applicant th requesting a 120-day extension from October 6 to February 3, 2004. The last 09-15-03tc Page 3 of 5 th, extension granted to the applicant expires October 62003. Council Member Mercatoris made a motion to approve the request for extension, seconded by Council Member Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Boineau was absent. Item No. 5: RESOLUTION NO. 38, SERIES OF 2003 CONSIDERATION OF A RESOLUTION TEMPORARILY EXTENDING A FRANCHISE TO KINDER MORGAN TO FEBRUARY 23, 2004 Council Member Mercatoris made a motion to approve Resolution No. 38, Series of 2003, seconded by Virtue. Town Manager Mike Segrest stated that staff is currently negotiating with Kinder Morgan and expects to have a new Franchise Agreement in the near future. There being no further discussion the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Boineau was absent. Item No. 6: SECOND READING – ORDINANCE NO. 15, SERIES OF 2003 SECOND READING CONSIDERATION OF AN ORDINANCE CONSIDERING ACCEPTANCE OF A MINOR PLANNED UNIT DEVELOPMENT (PUD) FINAL PLAN FOR THE “STONEBRIDGE INN CONFERENCE ROOM AND DECK ADDITION,” WHICH INCLUDES REZONING OF THE SUBJECT PROPERTY FROM SPA-1 TO MU-2, PER SEC. 16A-5-340 OF THE MUNICIPAL CODE, VARIATIONS FOR MAXIMUM HEIGHT, MAXIMUM FLOOR AREA RATIO, MINIMUM LOT AREA, AND AN ALTERNATIVE PARKING PLAN. Council Member Mordkin made a motion to approve Second Reading of Ordinance No. 15, Series of 2004, seconded by Council Member Virtue. Senior Planner Carolyn Poissant outlined minor changes to the easement language. Poissant reported that she has received a letter from adjacent property owners stating their willingness to work with the Stonebridge Inn on the Easement Plat. Mayor Manchester opened the Public Hearing at 5:38 p.m. Adam Gillespie, representing a property owner of the Stonebridge Inn, who feels that his property rights and the views from his unit are being violated by the addition of this conference space. There being no further public comments, the Public Hearing was closed at 5:40 p.m. There being no further discussion, a roll-call vote was taken and the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Boineau was absent. Item No. 7: SECOND READING – ORDINANCE NO. 13, SERIES OF 2003 09-15-03tc Page 4 of 5 SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING THE 2003 BUDGET FOR THE MARKETING AND SPECIAL EVENTS FUND Council Member Virtue made a motion to approve Second Reading of Ordinance No. 13, Series of 2003, seconded by Council Member Mercatoris. Marketing Director Susan Hamley was present and responded Council questions. Hamley reviewed the “Community Calendar” and stated that the calendar can be viewed on the Internet at www.snowmassvillage.com. She also explained the partnership relations between ACRA, ASC, SAS and the Town of Snowmass Village. Council Member Mordkin asked that the local merchants be given priority over non-profit organizations and merchants from outside the Village to provide sales of merchandise at special events.. Mayor Manchester stated his appreciation to the Marketing Department for their effort in providing special events. Hamley noted that she is currently holding merchant meetings and investigating a guest relations training program for this Winter season. After further discussion, a roll-call vote was taken and the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Boineau was absent. CONTINUATION OF ITEM NO. 8 Item No. 8: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Town Softball Field Council Member Mercatoris reported that he attended a Site Meeting with rep representatives from the Aspen Skiing Company, Town of Snowmass Village staff and Jazz Aspen representatives. He reviewed three proposed changes that would help make the location an even better festival site. Mayor Manchester stated he would need to see a site plan prior to making a decisions on this matter. Federal Transportation Money Mayor Manchester requested that staff draft a letter to Senator Wayne Allard stating Council’s appreciation for the Federal Transportation money received by the Town of Snowmass Village. Nordic Trail System Council Member Virtue requested that staff contact Terry Paulson regarding the Nordic Trail System and address his concerns regarding the cart paths and bridges at the Snowmass golf course, which were specifically designed to accommodate the Nordic equipment. Snowmass Club Road 09-15-03tc Page 5 of 5 Town Council directed staff to close Snowmass Club Road to all traffic except emergency vehicles during the Winter months, as was stipulated in the Snowmass Club PUD approval documents. Elbert Lane Town Council directed staff to work with property owners, the Water and Sanitation Department and in conjunction with the Ben Woods plan to further develop Elbert Lane as a pedestrian-friendly area. Item No. 9: ADJOURNMENT There being no further business, Council Member Virtue made a motion to adjourn the Meeting, seconded by Council Member Mercatoris. The motion was approved by a vote of 4 in favor to 0 opposed. The Meeting adjourned at 6:21 p.m. Council Member Boineau was absent. This set of Minutes was approved at the October 13, 2002 Regular Town Council Meeting. Submitted By: _______________________________ Rhonda B. Coxon, Deputy Town Clerk