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10-13-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 13, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, October 13, 2003 at 2:06 p.m Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Bill Boineau and Arnold Mordkin STAFF PRESENT: Mike Segrest, Town Manager; Chris Conrad, Planning Director; Art Smythe, Chief of Police; Trudi Worline, Town Clerk; Marianne Rakowski, Finance Director; David Peckler, Transportation Director; Steve Connor, Town Attorney; Hunt Walker, Public Works Director; Julie Lindt, Town Clerk Secretary PUBLIC PRESENT: Madeleine Osberger, Dave Bellack, Dan Guimond, Jeff Tippett, Bill Jenkins, Gert VanMorsel, Jack Hatfield, Katherine Lutz, Gary Suiter, John Wheatley, Nick Coates and other members of the Public interested in today’s Agenda items. Item No. 2 TOWN’S ECONOMIC MODEL Representing EPS, Dan Guimond outlined the purpose of the discussion, which was to review the Economic Model, assist Council with a better understanding of the data and determine the most appropriate assumptions/targets to utilize for application to various development scenarios for the Village. He explained that the Model included data research that had been conducted on food, beverage, retail and entertainment as well as commercial space and bed base. Guimond identified the imbalance in occupancy numbers due to high and low seasons and emphasized that if the Village is not able to capture a steady flow of occupancy throughout the year, it would be difficult to compete with other Colorado resorts. He explained that the Economic Model shows that the square footage of food/beverage and retail stores currently existing at the Mall is an inappropriate mix where vitality is the concern, and some of the current commercial space may need to be reprogrammed and reconfigured to create the necessary square footage mix of services to create vitality. 10-13-03tc Page 2 of 4 Guimond recommended that Council select the variable assumptions that seem most appropriate to be utilized in the Economic Model to be applied to future plans and development in the Town. Mayor T. Michael Manchester suggested that further work be conducted on the Model. Council requested that the Financial Advisory Board review and provide their comments on the Model. Item No. 3: BUDGET PRESENTATION Finance Director Marianne Rakowski presented Council with the 2003 Revised and 2004 Proposed Budget. Council reviewed the information and requested that staff develop a document outlining the makeup of the Emergency Contingency Fund, a status report be provided on the Excise Tax revenues, the Marketing Board Budget be presented to Council by the Marketing Board on November 10, 2003, staff schedule a Council discussion regarding plans for construction of small parks, a Council discussion be scheduled regarding the capital improvement program, a Council discussion be scheduled regarding the proposed elimination of the Recreation Program, and that staff identify the Town’s Nordic Council representative. Council reviewed and approved the list of staff recommendations, although requested further Council discussion regarding elimination of the Town’s Recreation Program and a proposal to join Aspen’s baseball league. Rakowski stated that a public hearing and Council’s consideration the 2003 Revised and 2004 proposed Budgets would be included on the November 10, 2003 Regular Town Council Meeting Agenda. Item No. 4: TRAFFIC DEMAND MANAGEMENT ACTION PLAN Transportation Director, David Peckler outlined traffic management options and measures to maintain traffic standards set forth in the Traffic Management Plan. He explained that the Town would need to focus on parking management, transit service options and a complete road network. He emphasized that future developments would effect short-term and long-term traffic management strategies. Peckler informed Council that staff would be requesting feedback from the Elected Officials Transportation Committee and the Roaring Fork Transportation Authority, and would be working with the Marketing Department to determine advertising strategies to promote frequent use of alternative transportation by employees and visitors. Council stated that transportation options from the airport to Snowmass are limited and options should be researched. Council requested that staff research the possibility of a Town-wide airport shuttle and other transit options as well as parking provisions to adjust for future impacts. Council requested further discussion on this issue. 10-13-03tc Page 3 of 4 Item No. 5: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 6: MAYOR’S PROCLAMATION NO. 1, SERIES OF 2003 PROCLAIMING OCTOBER 16, 2003 AS “COMMUNITIES IN MOTION DAY” IN THE TOWN OF SNOWMASS VILLAGE. Mayor Pro Tem Mercatoris read the Proclamation in full, proclaiming October 16, 2003 as “Communities in Motion Day” for the Town of Snowmass Village, encouraging the use and support of mass transportation. He stated that the Snowmass Village Town Council strongly supports and encourages the public to utilize the transportation system. Item No. 7: MANAGER’S REPORT Clifton Gunderson LLP Contract Town Manager Mike Segrest explained that the existing contract with Clifton Gunderson LLP to complete the Town’s annual independent audit expired with the completion of the 2002 Financial Report. The Finance Director has asked that the Town retain this company for an additional two years due to their familiarity with the Town’s financial operations and in light of changes required by the Governmental Accounting Standards Board (GASB). GASB has required changes to the Town’s annual financial statements, which will make government financials similar to private sector financials. After further discussion, Mordkin made a motion to authorize the Mayor to sign the Letter of Engagement, retaining Clifton Gunderson LLP for two more years. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 8: APPROVAL OF MEETING MINUTES FOR: 09-15-03 Mordkin made a motion to approve the Meeting Minutes for September 15, 2003, seconded by Virtue. There being no additions or corrections, the Minutes were approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 9: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Vehicle Speeders\Divide Road Boineau and Virtue urged the Police Department to address the speeding traffic on Divide Road, suggesting a stop sign be installed at the intersection of Divide Road and the entrance to Aspen Skiing Company’s maintenance facility. 10-13-03tc Page 4 of 4 Mall Banner – Sign Code Virtue requested that staff notify the Mall business owner who displayed a banner on the circular staircase at the Mall, and inform them of the Town’s Sign Code. Landscaping Projects Mercatoris requested that the Town construct a landscaping project each year. LUC – Citizen Initiative In response to a concern expressed by Mordkin, Council requested that the Town Attorney review the recent Citizen Initiative Ordinance regarding Land Use Code requirements for legality issues and provide Council with a formal legal opinion as soon as possible. Council requested that the Town Clerk provide Council Members with copies of the Initiative Ordinance for review. Item No. 10: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Boineau. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. The Meeting adjourned at 6:17 p.m. This set of Minutes was approved at the November 10, 2003 Regular Town Council Meeting. Submitted By, ___________________ Julie Lindt, Secretary -AND- _____________________ Trudi Worline, Town Clerk