Loading...
10-20-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES Silvertree Hotel - Cabaret Room OCTOBER 20, 2003 Mayor Manchester called to order the Regular Meeting of the Town of Snowmass Village Town Council on Monday, October 20, 2003 at 2:10 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Arnold Mordkin and Bill Boineau COUNCIL MEMBERS ABSENT: No Council Members were absent. STAFF PRESENT: Mike Segrest, Town Manager; Chris Conrad, Planning Director; Jim Wahlstom, Senior Planner; Hunt Walker, Director of Public Works; Carey Shanks, Economic Resource Director; Nick Tucker, Multi Media Specialists; David Peckler, Transit Manager PUBLIC PRESENT: Mel Blumenthal, Barb Yokum, Gary Suiter, David Miller, Cathy Shipley, Wes Jenson, Carita Wooldridge, Robert Wooldridge, Berto Wooldridge, Heather Stevenson, Mary Brown, Jeff Tippett, Bryan Peterson, Sue Smedstead, Mike O’Connor, Madeleine Osberger, Judy Clauson, Penny Smilios, David Kerr, John Rex, Gert Van Moorsel, John Wheately, David Evans, Lou Ann Davis, Becky Dombrowski, Diane Mason, Sherry Flack, Lynda Palevsky, Jeff Kremmer, Dave Spence, David Reeves, Mary Lee Foley, Howard Foley, Susan Cross, Sue Way, Rhonda Bazil, Heather Stevenson, Brad Stevenson, Lisa Price, Mathew Price, Randy Woods, Jeanne Woods, John Stine, Diane Stine, Leah Moriarity, Bruce Baker, Steve Sewell, Doug MacKenzie, Robin Wooldridge and other members of the public interested in today’s Agenda items. 10-20-03tc Page 2 of 9 DISCUSSION AGENDA Item No. 2: CDOT – 2030 STATE WIDE TRANSPORTATION PLAN OUTREACH EFFORTS Gary Suiter representing Colorado Department of Transportation (CDOT) and in conjunction with Department of Local Affairs (DOLA) gave a presentation on CDOT 2030 State Wide Transportation Plan Outreach efforts. Also present were Dave Miller from CDOT and Cathy Shipley from DOLA. Suiter explained that CDOT has contracted with the DOLA to assist with the outreach efforts for the 2030 State Wide Transportation Plan. In particular, CDOT is interested in targeting those towns with a population less than 5,000 people. Suiter has been retained to solicit input from Municipalities with regard to this planning process. Suiter noted that when a Municipality is looking for highway improvement funds those proposed improvements must be included in the Regional and Statewide Transportation Plan. The Statewide process will extend into summer of 2005. Local Municipalities should prepare and submit projects for funding. Suiter offered a rule of five 1) have a plan 2) get involved with Regional Transportation Meetings 3) be persistent 4) build relationships with CDOT and 5) avoid controversy. If grant monies are needed Suiter noted that DOLA is a very good resource. Mayor Manchester inquired how the Corridor Investment Study and could be incorporated in the Statewide Plan. Miller noted that an Environmental Impact Study (EIS) fits into the Statewide Plan and should be proposed to CDOT. There was a brief discussion on matching funds and cost sharing. Dave Peckler, Transit Manager for the Town of Snowmass Village, discussed some issues regarding corridor definition, preservation of corridor alignments, Owl Creek Road/Brush Creek road access to Aspen people mover concept and the funding to preserve an alignment. Another issue he brought up was the aviation portion and its fit into the master plan of transportation. Mayor Manchester noted that land planning and transportation issues go hand and hand and the Statewide Plan should included this land planning. Item No. 3: POOL/FITNESS CENTER SITE SELECTION Hunt Walker, Public Works Director for the Town of Snowmass noted at this time there are two location options for a pool/fitness center facility; one at the Entryway and the other at Base Village. The purpose of this meeting is for Town Council to discuss the pros and cons of these two sites. Council consensus on the location of the pool would be somewhere in the locations at the Entryway. There are still many issues to resolve and the Entryway discussion next on the agenda may address some of these issues. The Town Council would like to 10-20-03tc Page 3 of 9 continue moving on this project. The electorate has approved 2.3 million dollars for the construction of a pool. Council directed staff to proceed with a site plan. Item No. 4: ENTRYWAY DISCUSSION Mike Segrest, Town Manager stated that Town Council authorized staff to develop a “Request for Proposal” to solicit planning and development team that had an interest in entering into a joint development agreement with the Town for the Entryway. Two proposals were submitted. One was received from a team including Coburn Development, Stan Clauson Associates, and Leslie Bethel Design and Planning. The other team includes Centex Destination Properties, The Weitz Company, Charles Cunniffe Architects, and DTJ Design. Both teams presented their conceptual proposals. Bruce Downing representing the team of Centex, Weitz, Cunniffe, and DTJ Design provided the Town Council with visual site plans. Downing discussed land purchase; and presented an example of developer support in the amount of four million dollars per 100 units. The proposal includes entryway mix use, town hall, recreation center, rodeo, affordable housing with design character, and arrival experience. He reviewed the visuals with Town Council and stated that this group feels this land is too valuable to be used for skier parking. Stan Clauson representing the team of Clauson Assoicaties, Coburn Design and Leslie Bethel Design and Planning provided Town Council with a power point presentation of their entryway proposal. Clauson stated there are six options that with clear recommendations and new ideas through a public and staff process. The potential development program suggestions include a welcome center, enhanced rodeo, improved and intensified recreational uses, trails and access, nature center, improved welcome area and circulation, parking, gas station site and transit facility. There are residential pieces to this proposal that include single-family homes, four and six plexes and some small cottages. Market housing and revenue bonds would pay for all public improvements. The developer would split potential profits with the Town. Town Hall and the pool were not included in this proposal. Council briefly discussed housing and parking location within this proposal. The Town Council thanked both teams for their hard work. Council would like to have more Work Session time and public input and to become more familiar with the partnership concept. The Town Council took a 15-minute break at this time. REGULAR AGENDA Item No. 5: PUBLIC NON-AGENDA ITEMS 10-20-03tc Page 4 of 9 There were no items discussed. NOTE: Town Council requested Item No. 6 be discussed after Item No. 8. on the Agenda. Item No. 7: PUBLIC HEARING AND TABLE - ORDINANCE NO. 16, SERIES OF 2003 AN ORDINANCE ADOPTING, WITH AMENDMENTS, THE 2003 EDITIONS OF THE INTERNATIONAL CODE COUNCIL “I” CODES AND REVISING CERTAIN SECTIONS OF CHAPTER 18 OF THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE PERTAINING TO BULIDING AND CONSTRUCTION. Council Member Mordkin made a motion to table Ordinance No. 16, Series of th 2003 to the November 10 meeting, seconded by Manchester. Town Manager Mike Segrest request that the Public hearing be opened and Public Comments taken and table the Ordinance so staff may have time to prepare a comprehensive staff report. The motion was approve by a vote of 5 in favor to 0 opposed. At 5:38 p.m. Mayor Manchester opened the Public Hearing for public comment. Jeff Tippett a Snowmass Village resident questioned if the international building code is being changed to accommodate the Base Village submission and asked that staff address this issue in the staff report. This Public Hearing will be th continued to the November 10 Town Council Meeting. Mayor Manchester stated that the Building Code standards have not been adopted since 1991 and the Fire Department has encouraged the Town to adopt the “I” Codes. Town Council requested a representative from the Snowmass Wildcat Fire Protection District be invited to the next meeting for further discussion. Item No. 8: PUBLIC HEARING AND DISCUSSION: BASE VILLAGE PRELIMINARY PUD APPLICATION, INCLUDING SINCLAIR MEADOWS AND FANNY HILL TOWNHOUSES/CABINS INVOLVING AN AMENDMENT TO THE WOODRUN V PUD FOR PARCELS 4 AND 7 Mike Segrest Town Manager noted that after the joint meeting with the Planning Commission of the preliminary submittal Council indicated some priority on the items for discussion, which were height, mass and scale variations. Jim Wahlstrom Senior Planner noted that all Public Hearing notice requirements have been met. He also noted that supplemental notebooks were distributed to Town Council, these are responses to the Planning Commission resolution. The 10-20-03tc Page 5 of 9 applicant has submitted amendments that have not been reviewed by the Planning Commission, which Town Council will review at a future meeting. At that time, Council will decide how to handle these amendments and decide if they need to be referred back to the Planning Commission. Mike O’Connor representing Intrawest provided a power point presentation including Base Village Preliminary Plan quick facts, 30.07 acre Base Village site, 30 affordable employee housing units, offsite employee housing 36 units at the Water and Sanitation facility, 21 units at Sinclair Meadows, 635 residential units, 10 Fanny Hill town homes, 17 Sinclair Meadows lots, 94,000 square feet of commercial space, 36,000 square feet skier services including a 20,000 square foot Children’s center, arrival center, ticket offices and lockers, 22,000 square feet community facilities including an aquatic center, conference facilities, an expanded medical clinic and underground parking garages with 1,169 spaces. O’Connor also reviewed the Roadway and Transit improvements which include roadway improvements and traffic mitigation, cabriolet to Snowmass Mall, Gondola landing site for Snowmass Mall. Gondola landing site for Snowmass Center, pedestrian circulation, trails, parking management plan, all-weather transit center, and a construction management plan. O’Connor provided a visual walk through of each building and the phasing plan. He stated that the phasing plan allows flexibility to deal with the economy and the demand but also provides a lot to the skiing community, the guests and residents of the Town. O’Connor reviewed the changes in the application between sketch and preliminary. The applicant’s proposed order of issues includes employee housing, circulation, relationship of commercial space and lodging units, financial impacts and community benefits, construction management, mass, scale and height. Chris Conrad, Planning Director stated for the record that letters and emails regarding this application are on file in the Planning office and in the Town Clerks office and have been distributed to the Town Council and Planning Commission when received. There is a complete copy of the application for the public to view in the Planning office, which includes all five volumes and enlarged and reduced maps. Information from Volume 1A and Volume 1B and Sinclair Meadows are located on the Town Web page. Staff reviewed the amendments to the application since the Planning Commission resolution. Reduction in the number of single-family lots in Sinclair Meadows and more structured parking management plan are two major amendments and both Planning Commission resolutions are included in the supplemental notebook for Council review. Mayor Manchester noted that the Town is looking for balance and a new vision for the Village. He stated that our priority is to maintain our quality and character of community and to improve our vitality as a destination resort. Height, mass, 10-20-03tc Page 6 of 9 scale and density need to be discussed upfront and at the beginning of this process. The remainder of the Town Council members were in agreement with the Mayor’s direction. At 6:58 p.m. Mayor Manchester opened the Public Hearing for public comment. Paul Benton – Inquired if there were photo simulations of the project. These are some of the items that creates distrust and confusion by the community is not knowing what the project means in practice. He stated that he is aware of computer simulation but the has not seen photo simulations. Photo simulations are actual view plane photograph shots of actual known points of reference and put into that shot scale models of what the project is which allows at a glance the actual project. Robert Wooldridge – Vision of Snowmass Village since the sixties, and the Town Council justification of 100% increase. He referred to the FAR concept of the Village pertaining to growth of homes indicates controlling growth. Justifying the increase will be the job of the Town Council and hopefully this decision will be made cautiously with the expertise of consultants and staff. He stated that one thing you owe the community the continuation of the “Vision” sold through regulations throughout the years. When making the decision you must be positive that it is the right decision. Erin Anderson – Noted that “negativity breeds stalemate and as a community we deserve and represent an open-minded group”. Mary Brown – Consultant representing the commercial property owners in the Snowmass Mall area. She stated that a couple of general observations that when a community adopts a Comprehensive Plan it’s a vision for the community and one assumes that at its adoption it intends to balance the various elements of the community as it moves toward its eventual maturity. The site-specific development plans are much narrow in scope and deal with specific pieces of property. When the site-specific development plan is significantly different from what was envisioned by the Comprehensive Plan, there needs to be a real look at how the significant difference effects the balance community wide. That is the challenge that you face as you move forward reviewing the Base Village application. The entire application needs to be viewed in a community wide context and it is in that community wide context that those who I represent here tonight have significant concerns. Our focus is most definitely the commercial component of Base Village. We believe that as proposed there is significantly too much commercial square footage at the Base Village to work in balance with the rest of the community the rest of the commercial and the lodging proposed within Base Village and what exists currently throughout the Town. So we look forward to the conversation that will look at the economic model and commercial projections as we discuss what will be most appropriate in the end at Base Village. The phasing plan is also a significant concern, the Mayor mentioned that 10-20-03tc Page 7 of 9 there are plans in place for a phasing plan so if there is slow down or an interruption of development there won’t be faced with unattractive half constructed elements of an ongoing construction site. What is of great concern is what is in phase one what is in phase two and three and how the lodging and commercial balance each other. How does the lodging and commercial balance if for some reason only phase one and two are completed. Also we need to look a little at how the stakeholder in this process defines a successful process. The applicant has been heard saying they have built successful developments but there success is based on real estate sales the Town success is based on filling the real estate after its been sold. So we come at this with a little different perspective. We need to be certain that when we look at the economic model the bottom line for the real estate developer is real sales and the bottom line for this community is filling up that real estate after it has been sold to vibrant customers that will spend money in Snowmass Village and add to the sales tax base. So as we move forward we need to be very cautious as we look at the definition of success and which definition were proceeding toward most directly. It is the definition of success for those commercial landlords who I represent at the mall and the tenants who have their businesses in that commercial real estate; our definition of success is very closely aligned with the Town. A community full of people that are enjoying themselves and spending money at Snowmass, staying longer than they are now and wanting to come back. As we move through this process we look forward to working with you to exceed that vision of success. Clarita Wooldridge – Homeowner the in Woodrun Five area and has a major concern about the traffic that will happen due to the development of the project. As it stands now they have to take there trash down once or twice a week and park off premises to use the shuttle. The road situation above Woodrun Five will still be faced with the same problems and issues as today but increased. The increased number of condos and cars need to be provided for. Town Council, staff and the applicant discussed the priority of topics for future agendas. The applicant proposed financial impacts, community benefits along with relationships to commercial space and lodging units as the next topics for discussion. Town Council requested the Base Village discussions to a two hour time period and later on the agenda so members of the Public can attend after work. th Mayor Manchester continued the Public Hearing to the November 10 2003 Town Council Meeting. Mayor Manchester requested that the Town Clerks office put together note books for the Town Council for their Base Village packet information and public comments from each meeting. 10-20-03tc Page 8 of 9 Item No. 6: DISCUSSION – PUBLIC HEARING PROCEDURES Mayor Manchester stated that the purpose of this proposed change in Public Hearing process is to keep order during the Public Hearings and avoid debates during the Public Hearing. It was Council consensus to continue to use the past approach and the Mayor will control the process. The clerk will provide a summary of the Public Comments for Base Village each week in their Base Village books. Bill Kane, representing the Aspen Skiing Company noted that the applicant will not respond to each individual comment during Public Comment but will address all issues at one time. Kaye Haughman, resident of Snowmass Village commented that not responding to questions during Public Comment gives the feeling that comments are falling on deaf ears. Jeff Tippett, resident of Snowmass Village requested that the Public Comment procedure continue as past year and thanked Council for allowing the question and comment time. Sue Smedstead, resident of Snowmass Village noted that cleaning up the process is welcomed, urged Council to continue to welcome comments. Item No. 9: MANAGER’S REPORT Rodeo RFP and Contract In response to a Council request at the last Town Council Meeting, Hunt Walker reviewed the RFP and the contract for the Rodeo operation. The contract will be attached to the RFP when sent out. There are changes being considered such as a possible 3-year contract, fee schedule is set at 5% gross revenue, and if the Rodeo operator is also the Horseback operator there would be a 14% of gross revenue to the Town of Snowmass Village. Walker noted is much easier to work with one contractor than two separate operators and noted that the RFP will be ready for distribution in the next two weeks. Council consensus the Town needs to be committed to providing the best rodeo possible. Daly Townhome Survey Joe Coffey, Housing Manager stated that there are still some punch list items to be completed in some units. The access road is an issue at this time. The developer of the Timbers has agreed to install recycled asphalt and moving the access road towards the bike path away from the Timbers construction site. Council directed staff fix the access road to accommodate the owners of the Daly Townhome for the winter. 10-20-03tc Page 9 of 9 Item No. 10: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS There were no Council comments. Item No. 11: ADJOURNMENT There being no further business, Manchester made a motion to adjourn the Meeting, seconded by Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 8:17 p.m. Submitted By: _______________________________ Rhonda B. Coxon, Deputy Town Clerk