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11-24-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES NOVEMBER 24, 2003 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 24, 2003 at 3:11 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue Council Member Mordkin arrived at 3:20 p.m. Council Member Boineau arrived at 4:15 p.m. COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Mike Segrest, Town Manager; Hunt Walker, Public Works Director; Nick Tucker, Computer Specialist; David Peckler, Transportation Director; Carey Shanks, Economic Resource Director; Sheri Sanzone, Landscape Architect; Mark Kittle, Chief Building Inspector; Art Smythe, Chief of Police; Chris Conrad, Planning Director; Steve Connor, Town Attorney. PUBLIC PRESENT: John Wilkinson, Mary Brown, Madeleine Osberger, Jack Hatfield, Jeff Tippett, Bob Purvis, John Francis, Edgell Pyles, Marty Pickett, Tom Yocum, Barbara Yocum, Dick Mobius, Jim Hooker, Mel Blumenthal, Paul Taddune and other members of the public interested in Agenda items for this Meeting. Item No. 2: WEST VILLAGE REDEVELOPMENT CONCEPT Town Manager Mike Segrest explained that in light of potential new development in Base Village, Council previously requested that staff develop a plan whereby the Town could assist in support of Mall area revitalization efforts. Economic Resources Director Carey Shanks stated that staff has developed a revitalization concept paper that seeks to support the long-term success of the resort community as a whole, as an extension of the Village Leadership Forum Forward Plan in an effort to create a vital, vibrant commercial experience. He requested Council direction for further refinement of the document. Mall business owners Mark Mobius and John Francis stated their support for the revitalization project. Jack Hatfield stated that 11-24-03 Page 2 of 6 he supports the effort, and requested a public process so that the community vision is not lost. Mayor Manchester stressed the need for a joint venture and identification of the precise area and scope of work to be included in a comprehensive revitalization project. Council directed staff to proceed, working with the Mall business owners to develop a plan. Item No. 3: SELECT RODEO OPERATOR Town Manager Mike Segrest stated that staff received proposals from two parties who expressed an interest to operate the 2004 Rodeo. The two proposals were from Rim Rock Rodeo Company and the Snowmass Western Heritage Association. He provided Council with a Proposal Comparison Matrix, a copy of the Request for Proposals and a draft Contract. Proposals from the two applicants were provided to Council under separate cover. After further discussion Council agreed with staff’s recommendation and Mercatoris made a motion to award the 2004 Rodeo operation contract to Snowmass Western Heritage Association. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Council requested a full report regarding the 2004 operation, at the end of the 2004 Rodeo season. Item No. 4: RESOLUTION NO. 39, SERIES OF 2003 CONSIDERATION OF A RESOLUTION AUTHORIZING THE ENTRANCE INTO AN INTERGOVERNMENTAL AGREEMENT WITH PITKIN COUNTY FOR THE PROVISION OF SERVICES BY THE COUNTY ENVIRONMENTAL HEALTH DEPARTMENT Mercatoris made a motion to approve Resolution No. 39, Series of 2003, seconded by Virtue. Council stated their appreciation to the County Health Department for a job well done in the past. There being no discussion, the motion was approved by a vote of 5 in favor to 0 opposed. NOTE: Mayor Manchester determined that Item No. 6 would be heard at this time. Item No. 6: SECOND READING - ORDINANCE NO. 19, SERIES OF 2003 SECOND READING CONSIDERATION ON AN ORDINANCE AMENDING THE 2003 BUDGET FOR ALL FUNDS FOR THE TOWN OF SNOWMASS VILLAGE. (Public Hearing continued from 11-10-03 Meeting) Mercatoris made a motion to approve Second Reading of Ordinance No. 19, Series of 2003, seconded by Mordkin. There being no discussion, a roll-call vote was taken and the motion was approved by a vote of 5 in favor to 0 opposed. NOTE: Council took at ten-minute break at this time. 11-24-03 Page 3 of 6 Item No. 7: SECOND READING - ORDINANCE NO. 16, SERIES OF 2003: SECOND READING CONSIDERATION OF AN ORDINANCE ADOPTING, WITH AMENDMENTS, THE 2003 EDITIONS OF THE INTERNATIONAL CODE COUNCIL “I” CODES AND REVISING CERTAIN SECTIONS OF CHAPTER 18 OF THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE PERTAINING TO BUILDING AND CONSTRUCTION. (Continued from 10-20-03 and 11-10-03 Meetings) Chief Building Official Mark Kittle outlined changes to the Ordinance since First Reading. He stated that the Board of Appeals has reviewed and approved the Ordinance and changes made to Chapter 18 of the Municipal Code. There being no further discussion, Mercatoris made a motion to approve Second Reading of Ordinance No. 16, Series of 2003, seconded by Virtue. A roll-call vote was taken and the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 5: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 10: CONTINUATION OF THE PUBLIC HEARING AND DISCUSSION - BASE VILLAGE PRELIMINARY PUD TO RECEIVE PUBLIC COMMENT AND DISCUSSION OF THE BASE VILLAGE PRELIMINARY PUD APPLICATION, INCLUDING SINCLAIR MEADOWS AND FANNY HILL TOWNHOUSE/CABINS INVOLVING AND AMENDMENT TO THE WOODRUN V PUD FOR PARCELS 4 AND 7." (Public Hearing continued from 10-20-03 AND 11-10-03 Meetings) Mayor Manchester opened the Public Hearing at 4:59 p.m. There being no comments from the public, Manchester stated that this Public Hearing and Discussion would be continued to the December 8, 2003 Regular Town Council Meeting scheduled to begin at 2:00 p.m. Segrest stated that the commercial component and commercial lodging would be the topic for discussion at the December 8, 2003 Meeting. Council briefly discussed the responsible party for conducting a Feasibility Study for this development and determined that the Town should hire a consultant to conduct the study. Item No. 11: MANAGER’S REPORT Segrest explained that one of the newly purchased Town buses was recently on display at a trade show in Las Vegas. For the purpose of the show, the manufacture was requested to paint Aspen leaves on the side of the plain white bus. Previously, Council requested that the two new buses ordered in 2003, be 11-24-03 Page 4 of 6 painted white, while waiting for the Marketing Department to develop a new graphic design for the buses. The new design is scheduled to be presented to Council for review in January, 2004. Segrest requested that the leaves remain on the bus as the two new buses began service in Town in the near future. Council approved the request for the leaf design to remain on the bus until the final graphic design is approved. Council requested that “Town of Snowmass Village” be painted on the bus for identification purposes. Item No. 8: PUBLIC HEARING AND FIRST READING - ORDINANCE NO. 18, SERIES OF 2003 PUBLIC HEARING AND FIRST READING CONSIDERATION OF AN ORDINANCE ADOPTING AND ENACTING RULES, REGULATIONS AND STANDARDS GOVERNING OUTDOOR LIGHTING No Public Hearing was posted or published for this Item. Kittle explained changes to the Ordinance since the language was first presented to Council. The Town Manager stated that this Ordinance is in response to a Citizen’s Initiative Ordinance previously submitted to the Town. He stated that he feels the Ordinance meets the desires of the Initiative Committee without substantially changes the intent of the Initiative Ordinance. Tom Yocum of the Initiative Committee reported that he has been working with Kittle to develop the language addressing the Committee’s concerns and to regulate outdoor lighting in Snowmass Village. Council discussed the Ordinance language and requested necessary changes. Yocum stated that he now feels the language addresses the Committee’s concerns. Mercatoris made a motion to approve First Reading of Ordinance No. 18, Series of 2003, seconded by Virtue. Council discussed the timeline for existing non-conforming lighting, up-lighting, sufficient lighting for safety, time restrictions for residential and commercial holliday lighting, back-lighted signs, enforceability and the definition of candlepower. Council requested that the homeowner’s associations assist with regulation of lighting restrictions. After further discussion, and in an effort to allow time for language changes to be made and reviewed by the Initiatve Committee, Mordkin made a motion to table First Reading of the Ordinancie to the December 8, 2003 Regular Town Council Meeting. Boineau seconded the motion. The motion to table was approved by a vote of 5 in favor to 0 opposed. Council requested that staff make every effort to educate the public on the final Ordinance language. Item No. 9: PUBLIC HEARING AND FIRST READING - INITIATIVE ORDINANCE NO. 1, SERIES OF 2003 PUBLIC HEARING AND FIRST READING CONSIDERATION OF A CITIZEN’S INITIATIVE ORDINANCE ADOPTING AND ENACTING RULES, REGULATIONS AND STANDARDS 11-24-03 Page 5 of 6 GOVERNING OUTDOOR LIGHTING IN THE TOWN OF SNOWMASS VILLAGE Virtue made a motion to approve Initiative Ordinance No. 1, Series of 2003, seconded by Mercatoris. In order that Council action on this Item coincide with Second Reading of Ordinance No. 18, Series of 2003, Mordkin made a motion to table action on this Ordinance to the December 15, 2003 Regular Town Council Meeting. Boineau seconded the motion. The motion to table was approved by a vote of 5 in favor to 0 opposed. Item No. 12: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Pitkin Commissioners Letter Virtue expressed dismay for the lack of support and willingness to cooperate expressed in a letter he received from the Pitkin County Commissioners regarding several issues including the proposed development of the Base area. Segrest explained that he is in the process of arranging a meeting with Pitkin County staff to discuss the issues. Council requested that staff provide them with copies of the letter. Virtue requested that staff pursue the prospect of the Town taking over Brush Creek Road. Mayor Manchester requested that staff work diplomatically on the issues with the County. SVRA Board As a member of the Executive Committee on the Snowmass Village Resort Association Board, Mercatoris reported that he has been assigned the task of working on a Committee to negotiate a sale/purchase contract for sale of the Snowmass Conference Center to Burwell Enterprises. He welcomed any comments and opinions from the public. CAST Meeting Mayor Manchester reported that he was recently elected President of the Colorado Association of Ski Towns (CAST). He requested that the analysis presented by Northwest Colorado Council of Governments (NWCCOG) at the Meeting regarding relationships of entities within the Tri-County area, be provided to the Elected Officials Transportation Committee (EOTC). June Special Events Virtue requested that the Marketing Board investigate the possibility of providing a special event in June, comparable to the June Jazz Aspen\Snowmass Festival held in Snowmass Village in previous years. He also requested an analysis showing per-person revenues versus expenditures for the September Jazz Festival held in Snowmass Village to evaluate the value of the Town’s contribution to the event. Item No. 13: EXECUTIVE SESSION 11-24-03 Page 6 of 6 FOR THE PURPOSE OF HAVING DISCUSSION WITH THE - TOWN ATTORNEY ON SPECIFIC LEGAL MATTERS CONCERNING LAND SALE AND PURCHASE THAT ARE THE SUBJECT OF THE ATTORNEY-CLIENT PRIVILEGE At 6:28 p.m. Virtue made a motion to convene to Executive Session for the purpose of having discussion with the Town Attorney on specific legal matters concerning land sale and purchase. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 7:08 p.m. Mercatoris made a motion to reconvene the Regular Council Meeting. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 14: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:09 p.m. Submitted By, _____________________ Trudi Worline, Town Clerk