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12-08-03 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SILVERTREE HOTEL – CABARET ROOM 12-08-03 Mayor Manchester called to order the Regular Meeting of the Town of Snowmass Village Town Council on Monday, December 8, 2003 at 3:10 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: T. Michael Manchester, Douglas Mercatoris, Richard Virtue, and Bill Boineau COUNCIL MEMBERS ABSENT: Council Member Arnold Mordkin was absent. STAFF PRESENT: Mike Segrest, Town Manager; Marianne Rakowski, Finance Director; Jim Wahlstom, Senior Planner; Hunt Walker, Director of Public Works; Mark Kittle, Chief Building Official; Steve Connor, Town Attorney; Nick Tucker, Multi Media Specialists; David Peckler, Transit Manager; Joe Coffey, Housing Manager; Chris Conrad, Planning Director; Walter Keiser, Town Consultant; and Donna J. Garcia- Spaulding, Second Deputy Town Clerk INTRAWEST PARTNERSHIP Michael O’Connor, Katie Syco, Mark PRESENT: Mathews and Ford Frick PUBLIC PRESENT: Gary Suiter, Mary Brown, Jeff Tippett, Madeleine Osberger, Mel Blumenthal, Larry Dempsey, Bob & Carolyn Purvis, Don Schuster, Bill Kane, Gert Van Moorsel, John Francis, Paul Taddune, Susan Cross, John Humphrey, Judy Burwell, Mark Stout, Guy DeCarlo, Jim Hooker, Mark Stout, Shannon Davroy, Mallcry Meloy, Jack Kennedy, Greg Rulon, Robert Goldstein, Frank Orlando, Penny Smilios, Burt Tollman, Lois 12-08-03tc Page 2 of 15 Upper, Bruce Berrecloth, Sue Way, Ryan Toel, Mike Waters, Diane Mason, Dave Spence, Doug MacKenzie, David Reeves, Rick Griffin, Larry Dempsey, Becky Dombrowski, Lisa Price, Katie Dye, Steve Sewall, Nancy Heard, Michael Lofino, Michael Lofino, Jr., Rob Hobner, Rich Burkley, Paul Anderson, Jim Ingrum, Ted Grenda, George Huggins, Jeff Tippet, Bill Clark and other Members of the public interested in Today’s Agenda items. DISCUSSION AGENDA Item No. 2: ENTRYWAY PROGRAMMING DISCUSSION Town Manager Mike Segrest stated that per Council direction during the last Meeting, staff has set up a work session to discuss the Entryway master plan opportunities and that it is staff’s intention to work with Council to better under- stand the options in terms of Entryway programming and proceed forward. Included in today’s packet information is a staff report, which includes current zoning of the entire entryway area, as well as the comprehensive plan’s development elements for the Entryway. Segrest suggested that all elements remain in the planning process as staff is trying to get a project designed and started in the new year. He stated that the pool is a large element of the project and that staff would like to move forward with the money available to work today. He stated that staff would like to move forward with a planning process that includes a partnership with a private developer to do the planning work. He suggested that the Town staff move forward with a master planning process to include infrastructure and engage with one or more of the teams to have a private adviser, who will work with staff in an effort to be able to develop market rate elements to pay for this and net gain. Staff would continue discussions with the planning teams to pursue the market rate component. Council approved this discussion to be included with the Entryway discussions. Council and Segrest began discussing the development elements item by item as follows: Well-designed and integrated Park, with ability for events. Council requested a better parking structure than this past year’s design with safety factors included. 12-08-03tc Page 3 of 15 Swimming pool Council stated approval with getting under construction next year, although there is an uncertainty of what is included with the fitness facility and part of the election campaign. Segrest stated that a resolution would be drafted to resolve the issue of location, accommodating parking, ability to add additional design, and the Town’s financial ability to complete the project. Other details to work out include sufficient parking to handle normalized year-round demands (not peak demands) with a possible two-tear structure for parking, and traffic demand management and how it relates to other parking within the Village for day skier parking without having to use asphalt everywhere. Reconfiguration of multi-purpose rodeo arena Council made the following suggestions:  That perhaps a redesign plan would be necessary with a temporary screen covering,  Plans should accommodate use on a year-round basis,  An ice skating rink during winter months,  Welcome-events space to compliment the conference center,  The new operator should investigate additional interesting activities that could happen at this location,  Guest/visitor reception and transit facility,  Beyond Highline Road, start directing people between Two Creeks and the rodeo grounds,  Imagine could be improved at this location, After further discussion on this topic, Mayor Manchester stated that this interrelates to the issue of how to deal with paying to park on site or not at all. Town Manager Segrest stated that there are creative things to do at this location including parking for ski season for both employees and skiers, but collecting money and how to utilized parking fees would ultimately require further discussions. Modest Guest/Visit Reception and Transit Facility Already discussed in previous topic. Affordable Employee Housing Council stated approval for Employee Housing at this location and stated that this is one of the few locations left to accommodate this need. Segrest suggested that Council consider including in the plans, a way to accommodate families in the Crossings and stated that employees would like to have more single-family housing to realize their dreams. Market rate housing to pay portion of infrastructure costs 12-08-03tc Page 4 of 15 Council stated opposition to this because there are many unknowns relating to this topic and the road would be too expensive to deal with. Mayor Manchester stated that there is not a lot of support to provide opportunities through capital venture. Council Member Boineau stated that he believes there are other ways to pay for things and requested that staff investigate this further. Fitness Center Council stated that if the pool goes in at the Entryway location design plans should include the possibility for a minimal recreation center amenity to offer to the community. This should go to the voting sector and paid for with property taxes. Town Hall Council indicated that they prefer the Entryway location and that staff should continue to keep this location in the planning process. Golf Reservation for Community Serving 9 holes Segrest stated that there is the ability to do this within the Horse Ranch area for 6 holes of golf and 2 holes at the Two Creeks area. He encouraged preserving the option for use in the open space area but needs Council direction to constrain properties to work with. After further discussion, Council requested that the open space be kept as pristine as possible and that staff leave this off the list with the opportunity to revisit during discussions in the future. Bill Clark Stated that people think that there are elements being considered, that are more desirable than others. One concern he hears repeatedly is that each proposal presents urban congestion at the entryway. The voters have authorized money to be spent at the entryway. Preservation of the Rodeo for other types of events is important. People want to see open space preserved. Council’s potential advisory board needs to be balanced with the community input. We need to avoid another Base Village. Regarding the possibility of Horse ranch open space for golf course, Council dictated it as open space therefore it needs to be preserved as open space. This land use plan and restriction required that property be used for its present use of trails etc. . . Town Manager Mike Segrest stated that he would encourage the partners to continue to participate in the process, select a planning team to lead this process and come up with a master plan to present to Council in the near future. Segrest stated that he would like to get a few things in the ground now and allow for additions later. Item No. 3: PUBLIC NON-AGENDA ITEMS Gracie Olyphant thanked Council for their moral support and for the gift of $5,600 to be used for video equipment and requested permission to give that 12-08-03tc Page 5 of 15 money to Aspen Center for Environmental Studies (ACES). Bob Purvis stated that in his opinion partnering with ACES is a good idea. Council requested that the Town Manager investigate the nature of the Grant Policy to determine whether this money was a part of the grant request and report findings to them at a meeting in the near future so that they may address Olyphant’s question. Item No. 4: PUBLIC HEARING AND FIRST READING - ORDINANCE NO. 18, SERIES OF 2003 PUBLIC HEARING AND FIRST READING CONSIDERATION OF AN ORDINANCE ADOPTING AND ENACTING RULES, REGULATIONS AND STANDARDS GOVERNING OUTDOOR LIGHTING (Tabled from 11-24-03) Mayor Manchester opened the Public Hearing at 4:20 p.m. Council Member Mercatoris made a motion to continue Public Hearing and First Reading of Ordinance No. 18, Series of 2003 to the December 15, 2003 Town Council Meeting, the second of Council Member Virtue. Chief Building Official Mark Kittle stated that he made changes that Council requested relating to a two-year amortization and directed Council to slight changes he made throughout the Ordinance. Aspen Skiing Company (ASC) representative Don Schuster stated that the Ordinance made a provision for holiday lighting to be gone by March 1, 2004 and that this is the busiest time for ASC. He requested that Council reconsider the date of March 31, 2004. He further stated that the ordinance does not address energy efficient lighting fixtures so by all rights he could triple the lighting as long as nobody complained. After further discussion, Council requested that staff include language that would grant a variance clause. Mayor Manchester closed the PH at 4:45 p.m. There being no further discussion, the motion was approved by 4 in favor and 0 opposed. Council Member Mordkin was absent. Item No. 5: RESOLUTION NO. 46, SERIES OF 2003 CONSIDERATION OF A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2004 TO HELP DEFRAY THE COST OF GOVERNMENT FOR THE TOWN OF 12-08-03tc Page 6 of 15 SNOWMASS VILLAGE, COLORADO; AND TO PAY GENERAL OBLIGATION BOND PRINICIPAL, INTEREST AND RELATED COSTS AND FOR THE TOWN’S ROAD IMPROVEMENT PROGRAM, FOR THE 2004 BUDGET YEAR Council Member Mercatoris made a motion to approve Resolution No. 46, Series of 2003, the second of Council Member Virtue, and upon a vote of 4 in favor and 0 opposed. Council Member Mordkin was absent. Item No. 6: RESOLUTION NO. 45, SERIES OF 2003 CONSIDERATION OF A RESOLUTION OF THE TOWN COUNCIL APPROVING AN AGREEMENT WITH THE STATE DEPARTMENT OF TRANSPORTATION, DIVISION OF TRANSPORTATION DEVELOPMENT, FOR THE PROVISION OF PUBLIC TRANSPORTATION SERVICES IN NONURBANIZED AREAS/ FTA 5311 GRANT APPLICATION Council Member Mercatoris made a motion to approve Resolution No. 45, Series of 2003, the second of Council Member Virtue. In response to an inquiry by Council Member Mercatoris, Transportation Director David Peckler stated that there are no major deterrents to moving forward with the grant application. There being no further discussion, the vote was approved by 4 in favor and 0 opposed. Council Member Mordkin was absent. NOTE: Council took a 10-minute break. Item No. 7: CONTINUATION OF THE PUBLIC HEARING AND DISCUSSION - BASE VILLAGE PRELIMINARY PUD TO RECEIVE PUBLIC COMMENT AND DISCUSSION OF THE BASE VILLAGE PRELIMINARY PUD APPLICATION, INCLUDING SINCLAIR MEADOWS AND FANNY HILL TOWNHOUSES/CABINS I INVOLVING AND AMENDMENT TO THE WOODRUN V PUD FOR PARCELS 4 AND 7. (Public Hearing and discussion continued from 11-24-03) Mayor Manchester opened the Public Hearing at 4:55 p.m. Town Manager Mike Segrest explained that tonight’s Meeting is focused on the Applicant’s response to direction Council gave to them a couple of weeks ago relating to reduction in height, mass and scale in both residential and commercial projections. Segrest introduced Economic & Planning Systems Consultant Walter Keiser. He explained that Council had asked Keiser to come back with additional 12-08-03tc Page 7 of 15 explanatory information from a Village-wide standpoint and to discuss the concept of having a bi-nodal commercial core. Walter Keiser provided Council with a PowerPoint presentation relating to the vital commercial core requirements, discussed the unique problems that occur when the commercial is in two nodes and a provided a summarization of a commercial space analysis. Keiser further provided a summary of what retail might look like in a number of years from now and identified a number of important comparatives. He discussed retail space to achieve a critical mass of space to achieve balanced and complementary tenant mix to allow comparison shopping and cumulative attraction. Keiser stated that the requirements call for 100,000 square feet of retail space with approximately 50% food & beverage and approximately 40% of non- competitive retail goods, which compliment each other. He stated that there needs to be a reprogramming of the Snowmass Mall with a low estimate of commercial at approximately 60,000 square feet, Snowmass Center at approximately at a low estimate of 28,000 square feet and the Base Village node at approximately 62,000 square feet. In response to an inquiry by Mayor Manchester, Keiser stated if you build hot beds space, the market analysis suggests that there is potential for improving the visitation in two areas. The two things necessary to be competitive with other destination resorts, includes improving the mix of lodging-type availability and marketing the capture of guests. He stated that it is a well-known fact that Aspen bed-base is declining and so Snowmass Village could capture some of it; filling additional number of rooms is not an unreasonable expectation. In response to an inquiry by Council Member Mercatoris, Keiser stated that approximately 58,000 new square feet of commercial Village-wide is appropriate to have a bi-nodal system as a minimum and 550 new units of hot beds in addition to what the community already has will support the base of 120,000 square feet of food and beverage and retail in the two nodal cores, which is based upon 1.7 bedrooms per unit. He further stated that there are a very few accidents in the analysis and he made a conscience determination of where the commercial space will be located. This means at least 60,000 square feet or more is needed to create enough interest in activity in each location. And things such as circulation, amenities, location and programming of special events have to be put together well; location of the transit system, and parking must be balanced to make a bi-nodal plan work. The nodes have to be viewed as two parts of one thing so that tenants in both locations succeed. Intrawest Partnership representative Michael O’Connor provided Council with a PowerPoint presentation of the commercial real estate, which was compiled by Intrawest, Aspen Skiing Company and Brush Creek Develop. Co. LLC. The 12-08-03tc Page 8 of 15 PowerPoint related to the common goals that the partnership shares; an overview of the skier market in North America; comparables of commercial developments, showing the commercial and lodging relationships; definitions of calculations relating to the commercial development analysis; and phasing of the Snwomass/Base Village, pertaining to the commercial components. During the PowerPoint presentation, Intrawest Partnership representatives Mark Mathews and Ford Frik discussed casting and key components of the development process and their market analysis of the area. Frik pointed out the existing number of units within Snowmass Village and discussed visitor days; potential for food and beverage and retail sales; how Snowmass Village functions as a retail community; existing commercial square footage; and a comparison chart to existing services. The presentation depicted the Base Village neighborhood layout Master Plan; arrival expectations; main street concepts with a lot of variety at the mountain base; a Children’s Center; underground nightlife, with live entertainment and dancing areas; an events plaza; sports-ware apparel shops; and authentic ranch gardens, which include an arts and crafts, craftsmanship and art gallery. Intrawest Partnership Director of Development Katie Syco provided Council with a PowerPoint presentation depicting the heart of the community and provided information relating to her background achievements and successes. Syco stated that she becomes politically involved with the community holding discussion meetings relating to how to sell and brand the community; she is involved in drawing charity functions; finding synergy; and keeping the community focused with a shared vision, which includes the Snowmass Village’s Mission Statement. Her expertise includes how to add income into the Valley and make it culturally rich and diverse. She stated that they want to update skier services, conference facilities, dining options, and après ski and transportation. Everyone has a stake in the community from the merchants to the home owners have a say in how the Village is run and what events are good for it. She stated that events and festivals are key to educational opportunities, the fun and surprise, and with driving business in the shoulder seasons. “The devil is in the details” the street scaping, public arts, animation, fountains and displays, correct merchants, and the building of family traditions. Key components also include resort-wide events; cooperative advertising; shared sponsorships, which bring in a lot more money; and support to local charities. Syco stated that other things that would work are such things as an amphitheatre, which this area is perfect for and a solar information center. NOTE: Council took a 15-minute break and reconvened the Regular Meeting at 7:12 p.m. The Mayor and Town Manager discussed the importance of the phasing component, the ripple effect this project will have on the other communities and 12-08-03tc Page 9 of 15 preserving the opportunity to decide future authorizations to reach the vital commercial core. Segrest stated that the decisions being made need to get beyond predictions and go with the consultant’s study. He stated that an analysis has been done, which reflected that lodging base is critical but depends on architecture of that particular development. Council Member Boineau stated concerns with not enough activities to do in Snowmass Village and leakage to Aspen. He spoke in favor of the 50,000 - 70,000 square feet. Council Member Virtue stated that he is interested in pleasing those who want to invest in Snowmass Village and in supporting their success. Public Comments in relation to Base Village BOB PURVIS : My name is Bob Purvis and I’d like to say that I think this evening has been quite helpful and particularly Walter, whom I’ve worked with before, the Town, the RFTA Board, the team, and the partnership as well. It was perhaps a bit long. With reference to 90,000 square feet from which 20,000 might be re- programmed in the existing mall, 69,000 and some of the existing 90,000 is ground level primary retail space and a little over 20,000 is actually a second story up from either Daly, Elbert Lanes or the mall; and if one would look at the work that was done by the Town in the Economic Baseline Indicator Report, one would see that while the average has been around $300 per square feet for commercial, that category of 20,000 SQUARE FEET of secondary space has generated a little over a third of that level of performance of $109 per square foot. This is why when one looks at highest and best use and the classic economic valuation or land use approach, one would see that space is not being put upon for reprogramming but is actually is recognizing the possibility of finding a higher use value in some categories other than where it is. There is actually not just some sort of “what seems if you’re not careful” to be a restraining manipulation; there’s actually some underlying economic sensibilities that could increase value to the owners and tenants of that space over and above where it is now. I also don’t think that when you say “120,000 and therefore you say let’s keep the 90,000 at the mall, don’t reprogram it”, that leave you with only 30,000 to go with Base Village; and at 30,000 in Base Village, I would urge you to do nothing. I think the interesting thing and a more positive comment perhaps is this, that if you have decided; and it seems to me that whether you’ve said it or not, you have, it’s going to be a bi-nodal commercial core in the future and you said that it’s going to have some sense probably of balance, whether it’s 50 low end 70 for 120 or the 63 and Michael’s 75 etc. for moving towards 140, you have essentially said that everybody is in this together. There is no way, if you design that kind of a bi-nodal commercial core that one part can fail and the rest succeed. So if either the Base Village commercial core or the mall’s resulting commercial core does not succeed, then the Village that you’re planning to envision and welcome will not work. So it’s a very interesting 12-08-03tc Page 10 of 15 and basic decision you’ve made, when you’ve said that “we’re going to have something of a balanced bi-nodal core; you don’t have to watch each other anymore because you’re self-policing because you know if you think about it at all, that the Village cannot succeed if one of those parts fails to so as well. MARY BROWN: Good evening, my name is Mary Brown, I’m with Intermountain Corporate Affairs and we’re consultants to some of the landlords at the mall. I agree very much with what Bob Purvis just had to say and actually with a great deal with what is been said here this evening. We look forward to the opportunity to work with the Intrawest developers and try to come up with scenarios that in fact create the vibrant commercial core for which everyone is looking. A couple of concerns have raised as I’ve listened to the presentation tonight and I don’t expect answers to them this evening, but I’d like to raise them and hopefully we can discuss them as we move forward. First off, the projections of not just $400 per square feet and I agree with Dick that I think that’s the minimum and it would be a great thing to have merchants doing $600, $700, $800 per square feet but the other two assumptions upon which a great deal of these Square footage numbers have been based and that is of 50% capture rate and of 42% occupancy rate. And those two number in my way of thinking are generally outcomes rather than inputs to a formula; there an assumption that we’re making, that we’re going to see increased visitation that will support both the occupancy rate and then an increased willingness for people to stay in and spend their money in Snowmass; on really a very significant level. Now when you go from 38% to 50% that is twelve percentage points. that’s nearly a third increase in capture rate. Can you achieve that? Maybe. We’re not increasing the relationship of Snowmass retail to Aspen retail by a third, even if were to build the proposed 94,000 square feet, the relationship of Snowmass retail to Aspen retail does not increase as significantly as the desired capture rate. So I think it’s something about which we need to be cautious. And the same is true with 42% occupancy that requires significant increases in visitor days. It doesn’t mean there not achievable but until we have a plan for precisely how we’re going to achieve those increases, I think we need to be cautious about how we program the future. I think that Mr. Segrest’s comment about allowing the capability to build up to the numbers we’ve discussed tonight is the appropriate avenue to take and that some performance standard or re-evaluation before we go past phase I building; if you will, will be very important. It might not be prudent if you have phase I and an associated re- developed mall or a re-developed Snowmass center performing at $350 per foot to add on another 5,000 square feet of retail in phase II. Then again, it might be just what you need to kick it over the edge but it is the sort of thing that I think is going to need to be looked at as we progress through not only the development of Base Village, but also the anticipated re-development of the mall. I think we made comments a couple of weeks ago when we discussed West Village re- development that we were excited to enter into that process. We are; conversations started about a year and a half ago relating to what could be done 12-08-03tc Page 11 of 15 at the West Village and it’s great to see that we have some direction to move forward. Walter Keiser and I have spoken about it this afternoon and we’re certainly looking forward to the dialog, not only of the re-development of West Village and the commercial there stand alone but how it will relate to Base Village. We’re very interested in tenant mixing and not only. . . and in not creating two stand alone tenant mixes; if you will but rather intergrading the two commercial nodes near the ski area so that they work really as a single commercial area that compliments itself; if you will rather than needing restaurants and retail here and restaurants and retail here, we need to figure out as a whole, how they’re going to work together. We’ve provided to your staff this afternoon an analysis of some visitor projections that we had prepared by retail consultants. They’re not quite as optimistic as the DCG Report, which was included in the original application. They’re still optimistic; in fact, our consultants have cautioned us that they’re more optimistic than they think might be prudent. But I think what they point out is that we can’t go in and simply assume that because we want it to, we’re going to see a 50% capture rate and a 42% occupancy rate. We’re going to have to work at it and it’s a very; I think it’s a very difficult task. I’ve worked in other ski areas where we’ve tried to increase summer exponentially; it’s happened but it’s taken a very long time, it’s taken fits and starts in finding the right events and I know Katie has a lot of experience in that and we look very forward to working with her to find what those events are. But as we move forward. . . we look forward to moving forward but we also, I think are a little bit cautious. Re-development at the mall is going to require as . . . is going to require some significant investment as well and we don’t want to at the end of the day feel as though we’ve invested in a village that is only supported by the 42% occupancy rate and we haven’t achieved it. So, we think that performance standards, triggers for additional retail and those sorts of things are going to be very important. And we look forward, as the conversation continue. MEL BLUMENTHAL: Mel Blumenthal. I was impressed with presentation, although it got a bit lengthy. I have two questions: 1) we had a discussion several weeks ago about conducting a feasibility study and I think maybe that’s kind of where Mary was going and I’m not sure I know where we are with that; we have some, obviously antidotal evidence that people will show up, but I would hope that we get that detailed study soon so that we can put it in the context of what we’re doing here. Also, the last portion of the presentation that was done, I found to be quite impressive. It was a little confusing to me because early on in the process, I thought I heard that Intrawest, once everything was developed and the last residential units was sold that they were going to be gone and that it would be turned over to the Aspen Skiing Company. What I heard tonight, which was much more positive for me, was that there will be an on going relationship in terms of managing and programming this and I’m just curious as to whether that’s in fact what I heard was correct. 12-08-03tc Page 12 of 15 In response to Blumenthal’s inquiry, Kathy Syco stated that the Master Associations is set up to eventually be taken over by the people that own the retail, residential and who are involved in the community surroundings. So it becomes a part of the community and therefore, mirrors what the community wants. Intrawest is sensitive in this manner, sells the vision and the dream of the community, and then makes sure that it happens. ROB HARLIN: I’m Rob Harlin, president of the Tamarack Association. I have one question. . . it really is two questions I guess that have to do with the mass and scale issue; the Council has yet to take that up. The presentation tonight was developed from a direction that I was surprised at and that was the number of units that Base Village would have and the commercial that those units would support. If mass and scale of the project is reduced, the unit count will have to come down; something’s got to give. I suspect unit size can’t be reduced. If that mass and scale is reduced or the number of units is reduced, what happens to this projection if we still develop this 63,000 square feet of commercial space? If it develops much less than that, I really question whether it’s a viable core. I have listened a lot to what’s been said about the amount of square feet necessary to support this and to make it a viable center and I personally think this number is about right. But can they support this square footage commercial w/out the number of units and is the Council going be prepared to approval a mass and scale equal to what they have? The other question that I have is where do the operators come from to operate these new restaurants. There’s restaurant space available in town now, there’s a tremendous turn over in Aspen; some of them seem to turn over every year or so; there are good restaurants there; there are good operators there but some of them still don’t make it. How does Intrawest produce this number of restaurants and the number of square footage and the operators to make them work to make this truly a viable operation and to continue it that way? And I think they should try to demonstrate how they intend to do this. PENNY SMILIOS: hi, I’m Penny Smilios, I have a retail store at the mall, and I think the $400 per SQUARE FEET is not very realistic for the town that we live in, the rents that we pay and the salaries that we have to pay to get good help that we have here. I think it should be raised to more; if we’re $150 per square foot to at least $500 per square foot. I think that what’s happening at the mall is that there’s a tremendous amount of stores and my fear is that these are the stores that can survive in this village and I hope that we really keep our eyes and not duplicate the stores down at the base that are in the mall; where I’m afraid that nobody’s going to be able to make the $400 to $450 per SQUARE FEET. From what I’ve seen in the presentation tonight, there’s a tremendous amount of duplication of the stores on the mall from the general store, to the record store, to the ladies store, to the T-shirt shops; and my fear is that if they do put the same stores, that nobody’s going to make it and that one of the most 12-08-03tc Page 13 of 15 important things about having two retail commercial areas is that they are both different and that they compliments each other. There being no further discussion, the Mayor continued the Public Hearing to the Item No. 8: MANAGER’S REPORT RFTA Bus Staging Council Member Virtue stated this is the third year that we’ve been told that all we have to do provide the proper RFTA authority with the date, time and bus number of the bus violating staging of buses at the pullout above Divide Road. After further discussion, Council requested that Town staff monitor the situation and report violators to someone at RFTA. The Town can enforce this by Ordinance and then the Police Department can begin regulating and issuing citations. New Bus Stops In 2004 Council consensus is that all new bus stops be made of stone exterior and that staff use the Snowmass Club as a design model. After further discussion, Town Manager Mike Segrest requested Council direction as to whether the Town should support the micro hydroelectric generation plant. Council approved. Great Fraser Fir Company Council Member Mercatoris requested that staff investigate whether or not the Snowmass Community Fund received a portion of the Great Fraser Fir Companies profits. Item No. 9: APPROVAL OF MEETING MINUTES FOR: 10-20-03 AND 11-24-03 Virtue made a motion to approve the Council Meeting Minutes as listed. Mercatoris seconded the motion. There being no changes or additions, the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 10: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/CALENDARS Homeowners on Deed Restricted Property 12-08-03tc Page 14 of 15 Council Member Mercatoris requested input from staff relating to the letter to the homeowners on deed-restricted properties. Segrest stated that he has a draft that he hasn’t had time to work on and will e-mail it to Council for their view. Emergency Service Groups in The Valley Council Member Boineau reported that there was a meeting of all the emergency service groups within the Valley and that it has been brought to his attention that the emergency service hours have changed during the X-Games, from 10:00 a.m. until 10:00 p.m. The problem is that RFTA can’t afford to pay staff to deal with it. Mayor Manchester stated that Eagle County offered to use some of their vehicles and staff to assist RFTA during this time if necessary. Bob Harris has a lot of bus drivers that may be willing to assist as well. Re-appointment of all Board Members Mayor Manchester requested that staff include in a Manager’s Report who is expiring and who the alternate members are so that Council can make changes prior to the Meeting. Dumpster Shell Mayor Manchester requested that staff stain the dumpster shell at the end of Brush Creek because it needs improvement. Who Owns the Pavement at the Mall? Mayor Manchester requested that staff investigate who owns the pavement of the mall relating to snow removal. Council Member Virtue requested that the Public Works Director Hunt Walker be made aware that paper products need to be picked up in lots 5 and 6. Item No. 11: ADJOURNMENT There being no further business, Council Member Mercatoris made a motion to adjourn the Meeting, seconded by Council Member Boineau. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. The Meeting adjourned at 8:35 p.m. This set of Minutes was approved at the January 5, 2004 Regular Town Council Meeting. Submitted By, 12-08-03tc Page 15 of 15 _____________________ Donna J. Garcia-Spaulding, Second Deputy Town Clerk