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05-16-11 Town Council Packets SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA MAY 16, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: UPDATE FROM ICE AGE DISCOVERY COMMITTEEPTUSK FORCE (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation and provide feedback on preferred concept. -Tusk Force ...........................Page 1 (TAB A) Item No. 5: UPDATE ON KRABLOONIK OPERATIONS (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Presentation by staff on compliance -Art Smythe ...........................Page 22 (TAB B) Item No. 6:: SECOND READING OF ORDINANCE No. 4 SERIES OF 2011 CREATION OF THE ENVIRONMENTAL ADVISORY BOARD AN ORDINANCE ESTABLISHING THE SNOWMASS VILLAGE ENVIRONMENTAL ADVISORY BOARD AND SPECIFYING ITS DUTIES (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Second Reading of Ordinance No. 4, Series of 2011 Russell Forrest ...........................Page 26 (TAB C) Item No. 7: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page 32 (TAB D) 05-16-11 TC Page 2 of 2 Item No. 8: AGENDA FOR NEXT TOWN COUNCIL MEETING June 6, 2011 Page 36 (TAB E) Item No. 9: APPROVAL OF MEETING MINUTES FOR: April 18, 2011 Regular Meeting ...........................Page 38 (TAB F) Item No. 10: COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS ...........................Page 47 (TAB G) Item No. 11: EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss two items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Village Municipal Code Section 2-45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) and (b) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session Item No. 12: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 1.5 hours (excluding items 1-3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TO: Town Council FROM: Ice Age Discovery Committee "Tusk Force" DATE: May 16, 2011 SUBJECT: Ice Age Discovery Committee Update 1. PURPOSE: The purpose of this memo and the attached PowerPoint presentation is to update the Town Council on the efforts thus far of the Ice Age Discovery Committee, or Tusk Force. This evening Council will receive a presentation, a proposed concept idea, and a proposed scope of work. The specific concept that the Committee is proposing is described in the attached PowerPoint presentation. 2. BACKGROUND: After the historic paleontological discovery at the Ziegler Reservoir in the fall of 2010, Town Council appointed a group of volunteers and created the Ice Age Discovery Committee, or Tusk Force. Its duties were as follows: Develop a proposed education /communications plan, i.e., a business plan for the discovery. The IADC should think holistically about the discovery in conjunction with other scientific /education opportunities. This would include a preliminary budget for any capital and operational needs for the project. This plan should also provide recommendations on sites and facilities for this discovery. The IADC would also provide a recommendation on whether a new or different organizational structure is needed to implement the business plan. In addition, the IADC should provide a recommendation on the branding going forward. Develop a fundraising and /or capital campaign strategy to implement the educational /communication plan for the discovery. The IADC will be the conduit for community input, ideas and suggestions on the discovery. Since its kick -off meeting in early February, the Tusk Force has been hard at work researching and developing a concrete Concept Plan; a document that will be the basis for a more detailed strategic business plan with a scope of work for what this discovery will eventually mean in a tangible sense for our community. 3. PROPOSED CONCEPT AND SCOPE OF WORK: The Ice Age Discovery Committee or Tusk Force has spent a considerable amount of time researching and learning how exhibits and interpretive facilities are planned, designed, and constructed. From that research it has become clear that professional assistance is needed in completing the following: Market research on the proposed market demand for proposed facilities, Development and design of exhibit and interpretive facilities, Potentially professional fund raising assistance may also be needed. For example the Denver Museum engaged the services of a professional fund raiser for the short -term $1 million goal for the summer dig, and Eventually construction and fabrication services will be needed to complete a physical space and the exhibits themselves. Given professional services are needed, the Tusk Force is proposing two phases of work. This first phase of work would include developing a detailed concept for Town Council's approval. A brief description of the recommended concept is included in the PowerPoint presentation. This concept includes three elements: Programmatic offerings and educational programs, e.g., informal science education programs and events, science camps, experiential outdoor educational activities, workshops for scientists, and more. Dispersed offerings, a valley -wide network of interactive science related sites and trails which will interpret the ice age dig, other prehistoric features and the natural science unique to the area through stories, kiosks, trails, tours, water quality test stations, a telescope, and more. Small physical space, i.e., a sustainable physical facility with exhibit and multi purpose areas, such as a permanent Discovery Center, which will be the central convening place for site -based programs, a welcome center for information on other offerings and sites, an interactive center with permanent and traveling exhibits, a retail area, and the Tusk Force recommended organizing body's administrative office. If the Town Council approved of the direction of this proposed concept, it would then be further developed in the next two months. This detailed concept plan would be completed through the Tusk Force effort and with the assistance of our facilitator. No additional services are anticipated to complete this phase except for $1500 /month for every month this project extends past July 1, to pay for additional facilitation costs. This detailed concept would include: A description of the alternatives considered and the rationale for developing a preferred alternative. A detailed description of the concept with general space /exhibit needs. In addition it would include a description of programmatic elements of the preferred concept. Specific recommendations on partnerships needed to develop the design and operate the required facilities. A proposed scope of work with a proposed budget for market analysis, design, and a rough description of capital needs. A financial plan for paying for Phase Two. 62000, The Detailed Concept would be presented to Council for its approval prior to moving forward with Phase Two. Although the entire scope for Phase Two is not completely developed, it is anticipated that it would include: A detailed market analysis with a detailed operational plan and budget. A schematic design of facilities and exhibit detailed enough to develop a cost estimate for a capital campaign. A specific fund raising campaign plan. Phase Two will require resources to complete and specific ideas will be provided to pay for the professional services in Phase One. The Committee anticipates delivering a draft concept plan (Phase One) to the Town Council in August with a proposed time frame for Phase Two. 4. NEXT STEPS /TIMELINE: All Summer— Stay tuned for new discoveries, opportunities to contribute, special events and exciting developments! May 15 th Scientists from DMNS, and around the globe, will come back to Snowmass to resume the dig Month of May Communication Plan being developed in cooperation with the DMNS and STO. Qualitative research being conducted on how other municipalities have fared in a discovery like this May 16 th The Tusk Force presents to Town Council Month of June —Tusk Force does its "homework" and completes assigned concept design tasks Week of July 4 th —Complete Concept Design /Plan July 18 th Checkpoint with Town Council Week of July 25 th —Series of public input forums August 1"— Final presentation to Council on the completed Plan 5. ACTION REQUESTED OF COUNCIL: Council input on the specific concept described in the attached PowerPoint presentation. Council consensus on the two phases of plan development, i.e., an creation of a detailed concept (phase 1) followed by a detailed design phase using design consultants (phase 2), et al Council approval on a request for $3,000 (two additional months for facilitation) for continued Phase One needs. 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PURPOSE At the request of Town Council, staff has conducted an inquiry to confirm that the Krabloonik dog sled business is currently operating in compliance with the terms of its lease with the Town and with applicable PUD conditions. II. BACKGROUND: Because Krabloonik operates under a lease provided by the Town and is regulated by a specific PUD ordinance, it is appropriate for the Town Council to be provided with periodic operational updates to insure that the terms and conditions of these agreements are being met. III. APPLICABLE REGULATIONS: The regulations and conditions that are most applicable to this update are as follows: 1. Condition 9 of Ordinance No. 13, Series of 2004, an Ordinance Approving The Krabloonik Land Use Exchange Agreement which states that, "the applicant or operator shall continue to comply with all applicable provisions in the State Statutes, Article 80, for a Pet Animal Facility, and the number of dogs on the site shall be restricted to the previously implied or understood limit of 250 dogs." 2. Condition 12 of the Krabloonik Lease and Option with the Town of Snowmass Village, with an effective date of September 25, 2006 which states that, "The tenant shall promptly comply with all laws, ordinances, rules, regulations, requirements, and directives of the federal, state and municipal governments or public authorities and of all their departments, bureaus and subdivisions..." IV. STAFF FINDINGS: Attached are the results of the latest dog count at Krabloonik conducted by our Animal Control Officers on May 4, 2011. This count shows a total of 231 dogs on site with a new litter due on 05/11/2011. Also attached is the most recent State inspection report for the Krabloonik Kennels. This assessment was conducted by a PACFA inspector on March 30, 2011. The report indicates that no violations were found and that Krabloonik's license to operate a Dog Breeding Facility remains in good standing. The dog exercise plan that was submitted by Krabloonik to the State and has been accepted by the PACFA licensing authority is also included. It also should be noted that there have been no violations of our local animal ordinances related to the operation of the Krabloonik Kennels in the past year. wv� 00 KRABLOONIK DOG COUNT TOTAL 231 one litter due on 5 -11 -2011) Wednesday May 4, 2011 10:00 a.m. 216 21 7 3 Porch or inside o Upper Area behind restaurant, old dog section 15 Hill below upper section 14 Side of restaurant, flats 18 Side of restaurant, row 2 18 Side of restaurant, row 3 13 Behind tent 13 Behind tent 29 Along woods, row closer to restaurant 10 Along woods, mid section 26 Along woods, row just above trees 25 L shape below the Skico Divide Bldg 25 Tier below the Skico Divide Bldg 12 Tier below the Skico Divide Bldg 10 Whelping pens Litter due 5 -11 -2011 231 TOTAL 1;5 go COL ADO °F`� 700 Kipling Street, Suite 4000 Lakewood, CO 80215 -8000 303 239 -4100 Fax 303 2394125 www.colorado.gov /ag DEPARTMENT OF John T. Salazar, Commissioner AQRICiTLTURE James C. Miller, Deputy Commissioner John Hickenlooper Governor Facility Name: KRABLOONIK INC. Facility ID: 3708 Facility Address: 4250 DIVIDE RD. License Date: 3/21/2011 SNOWMASS VILLAGE CO 81615 Date of Inspection: 3/30/2011 N otes: InS pion Type(s�: No violations cited. Routine (P A Inspector Signature) (Facility cpr ntativc ture) Chris Tho son 1271 Wednesday, March 30, 2011 Page I of I 2011 10:24 9709273836 RANDI R BOLTON, DVM PAGE 01101 FACILITY PLAN Krabloonik Restaurant: and Dog Sledding For the Year March 1,, 2011 February 29, 2012 From approximately mid-December through mid-Apfil our winter operations are in full swing. During this time our dogs walk, tryst ,and run, on average, a minimum of 1.5 2.0 hours per day in harness pulling sleds. In the off -season, the dogs will be offered a pproximately on6 hour or more per week of supervised, off-tether activity in an enclosed area. At all other times, tethers allow exercise in a minimum area of 113 square feet around each dog's home. Dan MacEachen, Owner Randi R Bolton, DVM 9p Sot TO: Town Council FROM: Russ Forrest DATE: May 16, 2011 SUBJECT: Environmental Advisory Board PURPOSE: The purpose of this memo is to present Ordinance No. 4, Series of 2011, establishing the Snowmass Village Environmental Advisory Board, for second reading. Attached is the ordinance for second reading, Attachment A. ABBREVIATED BACKGROUND: On May 2, 2011 Council approved on first reading Ordinance No. 4, Series of 2011, establishing the Snowmass Village Environmental Advisory Board. Council requested to see an example of the advertisement that would be placed seeking members for this new Board. Attachment B is the standard Board Vacancy Announcement advertisement that is placed in the Snowmass Sun. The language in bullet point 4 addresses some concerns of balance on the Board. RECOMMENDATIONS: Staff recommends that Council approve on second reading Ordinance No. 4, Series of 2011, establishing the Snowmass Village Environmental Advisory Board. 1 Attachment A 2 3 TOWN OF SNOWMASS VILLAGE 4 TOWN COUNCIL 5 6 ORDINANCE NO. 04 7 SERIES OF 2011 8 9 AN ORDINANCE ESTABLISHING THE SNOWMASS VILLAGE ENVIRONMENTAL 10 ADVISORY BOARD AND SPECIFYING ITS DUTIES. 11 12 WHEREAS, the Town Council desires to solicit the input of citizens concerned 13 with environmental, conservation and sustainability issues to assist the Town Council in 14 the establishment of Town policy; and 15 16 WHEREAS, the Town Council believes that such a Board can provide broad- 17 based experience, expertise and knowledge of the issues; and 18 19 WHEREAS, the Town Council believes that input from concerned citizens is 20 important on environmental, conservation and sustainability issues before the Town; 21 and 22 23 WHEREAS, the Town Council desires to establish an advisory board consisting 24 of concerned persons within the meaning of Section 8.1 of the Home Rule Charter; and 25 26 WHEREAS, the Town Council finds that the adoption of this Ordinance is 27 necessary for the immediate preservation of the public health, safety and welfare. 28 29 NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of 30 Snowmass Village, Colorado, as follows: 31 32 Section 1. Establishment of the Environmental Advisory Board The Municipal 33 Code is hereby amended by the addition of Article XVI to Chapter 2 creating the 34 Environmental Advisory Board, as follows: 35 36 ARTICLE XVI 37 38 Environmental Advisory Board 39 40 See. 2 -371. Establishment. 41 42 An Environmental Advisory Board is hereby established by the Town Council pursuant to Town 43 Charter Section 8.1 to carry out such duties as directed by the Town Council and generally 44 provide a mechanism for communication and education regarding environmental, sustainability 45 and conservation issues between the Board, residents and visitors of Snowmass Village and the 1911 46 Town Council, The Environmental Advisory Board shall be specifically designated as 47 "advisory 48 49 Sec. 2 -372. Composition and Qualifications. 50 51 a) The Environmental Advisory Board shall consist of seven (7) members composed of. 52 53 1) Five (5) members selected at- large; and 54 2) Two (2) members selected who possess specialized expertise and experience in 55 environmental policy, environmental science and /or environmental design, one 56 such member preferably representing the Community Office for Resource 57 Efficiency and the other such member preferably representing the Pitkin County 58 Energy Management Program. 59 3) All members of the Environmental Advisory Board shall be persons interested in 60 environmental, sustainability and conservation issues and preference will be given 61 to appointment of members with expertise or experience in environmental, 62 sustainability and conservation issues. 63 4) When appointing members to the Environmental Advisory Board, Town Council 64 shall primarily strive to balance the composition of the Board to ensure 65 representation of various areas of environmental expertise, experience or interest 66 to create a broad range of ability on the Board. 67 5) When appointing members to the Environmental Advisory Board, Town Council 68 shall, where possible and secondarily to balancing the areas of expertise and 69 experience, strive to balance the composition of the Board by consideration of 70 balanced representation among Snowmass Village retail, lodging, construction 71 and commercial business and industry. 72 73 b) No member of the Town Council shall serve on the Board. 74 75 Sec. 2 -373. Meetings. 76 77 The Environmental Advisory Board will meet at least quarterly or more as determined by the 78 Environmental Advisory Board or Town Council and such meetings shall be within the Town. 79 80 Sec. 2 -374. Terms of office. 81 82 The members of the Environmental Advisory Board shall be appointed by the Town Council to 83 serve staggered and overlapping terms that expire at the first regular meeting of the Town 84 Council annually. All members shall serve at the pleasure of the Town Council and may be 85 removed by a majority vote of the entire Town Council. The initial terms of members of the 86 Board will be as follows: 87 a) The first two (2) at -large members and the first specialized member appointed by the 88 Town Council shall serve three (3) year terms; 89 b) The second at -large member and the second specialized member appointed by the 90 Town Council shall serve two (2) year terms; and 2 91 c) The final two at -large members appointed by Town Council shall serve one (1) year 92 terms. 93 94 Following the completion of the initial terms of office, each succeeding term shall be for three 95 (3) years. 96 97 Sec. 2 -375. Vacancies. 98 In the event that a vacancy occurs on the Environmental Advisory Board, the Town Council shall 99 appoint a new member to serve the remaining term. 100 101 Sec. 2 -376. Powers and Duties. 102 The Environmental Advisory Board shall have the following duties: 103 104 1) Advise the Town Council at any time regarding any matter relating to the Town of 105 Snowmass Village Environmental Sustainability Plan. 106 2) Recommend changes and updates to the Town of Snowmass Village Environmental 107 Sustainability Plan. 108 3) The Town Council may choose to direct the Environmental Advisory Board to 109 investigate and answer specific environmental or sustainability questions it may have. 110 4) Provide technical expertise and a broad community perspective in order to develop 111 recommendations to the Town Council concerning projects, programs, policies and 112 operational practices that will benefit the natural envirorunent. 113 5) Encourage community participation in these pursuits, and establish relationships with 114 other environmental groups, in order to access and leverage support for its efforts. 115 6) Recommend programs and policies to accomplish its purpose. 116 7) At least annually provide Town Council with a report that includes progress on 117 goals of the Sustainability Plan. 118 119 Section 2. Severability If any provision of this Ordinance or application hereof 120 to any person or circumstance is held invalid, the invalidity shall not affect any other 121 provision or application of this Ordinance, which can be given effect without the invalid 122 provision or application, and, to this end, the provisions of this Ordinance are severable. 123 124 INTRODUCED, READ AND ADOPTED on first reading by the Town Council of 125 the Town of Snowmass Village, Colorado, upon a motion made by Council Member 3 126 Wilkinson, the second of Council Member Haber, on May 2, 2011, and by a vote of 4 in 127 favor to 0 opposed. Council Member Butler was absent. 128 129 INTRODUCED, READ AND ADOPTED on second reading by the Town Council 130 of the Town of Snowmass Village, Colorado, upon a motion made by Council Member 131 the second of Council Member on May 16, 2011, and by a 132 vote of in favor to opposed. 133 134 TOWN OF SNOWMASS VILLAGE 135 136 137 138 139 Bill Boineau, Mayor 140 141 ATTEST: 142 143 144 145 146 Rhonda B. Coxon, Town Clerk 147 148 149 APPROVED AS TO FORM: 150 151 152 153 154 John C. Dresser, Jr., Town Attorney 155 4 Attachment B TOWN OF SNOWMASS VILLAGE BOARD VACANCIES THE TOWN OF SNOWMASS VILLAGE IS RECRUITING APPLICANTS TO FILL VACANCIES ON THE NEWLY FORMED ENVIRONMENTAL ADVISORY BOARD. Current vacancies include the following: Five (5) members selected at- large; and Two (2) members selected who possess specialized expertise and experience in environmental policy, environmental science and/or environmental design. All members of the Environmental Advisory Board shall be persons interested in environmental, sustainability and conservation issues and preference will be given to appointment of members with expertise or experience in environmental, sustainability and conservation issues. The Town is striving to balance the composition of the Board to ensure representation of various areas of environmental expertise, experience or interest to create a broad range of ability. The Town is seeking representation from the Snowmass Village retail, lodging, construction and commercial business and industry. Applications are available at the Snowmass Village Town Hall, Clerks Office, 130 Kearns Road or online at tosv.com. Application deadline is Rhonda B. Coxon Town Clerk http: /www.tosv.com rcoxon @tosv.com I i TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: May 16, 2011 Update on Section 5311 Grant Application for Administration, Operating Capital Assistance From David Peckler, Transportation Department I am preparing to submit a grant application to the Federal Transit Administration for a Section 5311 grant for administration, operating and capital assistance that is administered through CDOT. The Town has been receiving a Section 5311 grant since 2004. The grant continues to provide financial support for: Year -round transit service on Village Shuttle Route 3: Fixed route service for 12 hours per day to support employee- housing units along Brush Creek Rd, Owl Creek Rd and Snowmass Club Circle and the Two Creeks ski area portal ;and Year round transit service on Village Shuttle Route 8: Fixed route in the winter and summer for 12 hours /day and Demand Responsive (3 hours) in the spring and fall to support employee- housing units on Brush Creek Rd and Horse Ranch Dr, and to provide access to the public recreation facilities and day parking at Town Park; and We are hoping that there will be funding for capital projects in this process to support our bus replacements (In 2010 we received a capital grant for $238,000). The grant application is a biannual application covering 2012 and 2013. Funding for the Town's local match was included in my 2012 and 2013 budget projections. The grant in 2011 is covering: 1. Administrative grant for $45,856 (FTA $36,685 and local match $9,171); and 2. Operating grant for $308,000 (FTA $154,000 and local match $154,000). The total local match in 2011 will be $163,271. Town Clean up Day The Town Clean up day is May 20 Volunteers are asked to meet at 9:00 a.m. at the Snowmass Village Recreation Center. A barbeque lunch will be provided at approximately 12:00 for volunteers. 01 1 oza 000 Items /Strategic Plan Updated on May 9, 2011 The following Table is a summary of the action plan from the various topics discussed at the retreat in January. Action Priority Timing Who Base Village 1 When Foreclosure is completed Economic /Fiscal Actions 1 STO Metrics -FAB meeting to review Susan Hamley STO metrics is being scheduled Board Structure July 18, 2011 Susan Hamley (ASC Position) Summer Events/ -March 21 (Complete) Marianne Marketing Rakowski Sales Tax Study -March 21, 2011 Marianne (Complete) Rakowski Financial Updates June 6, 2011 M.R. Ice Age Discovery 1 Long Term/Tusk -May 16th Tusk Force Force /Complete Business Plan 2011 short term -On going TM Reports Russ Forrest actions Susan H. Housing Housing Policy for 1 (Complete) Chris Conrad Development March 7 Follow -up on Joe Coffey Housing Projects 3 June 20 Environment 2 EAC Structure May 16, 2011 (2" Lesley /EAC Reading) REOP Policy May 2, 2011 (approved Mark Kittle Discussion 2n Reading) Urban Renewal Authority 2 At any point Council Russell Forrest would like to have this discussion -need a purpose statement Capital Improvement 3 July 5 th 18 Hunt Walker, Process Solid Waste Collection 3 Staff is recommending Hunt Walker EAC review and then review with Council in summer (July 181h Pedestrian Crossing 3 August 1 st Art Smythe, David Recommendations Peckler, Hunt Walker West Village Transportation 3 Will review with the CIP David Peckler Facilities July 5th 18 Staff Development 3 June 6 Russ Forrest Town Fiscal Sustainability 3 August 15 Marianne and Russ Forrest 60-* Pending Actions Last Updated May 9, 2011 The following is a summary of actions that either the Council has requested or actions staff has proposed and is working on for the Town Council. Staff Action Status FDa to follow -up Contact Council Finance Marianne GID Advisory Once the foreclosure is complete, bring After Base Village Board back the discussion of the GID Foreclosure is Advisory Board to the GID Board. complete but before the budget process begins for 2012 budget Other Chris Conrad Sign Code Planning will review current sign code Summer 2011 and discuss revisions with the Town Council 4 Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA JUNE 6, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: FINANCIAL UPDATE (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation by staff and provide feedback Marianne Rakowski ..........................Page 1 (TAB A) Item No. 5: CONTINUATION OF PUBLIC HEARING AND FIRST READING OF ORDINANCE NO SERIES OF 2011 FANNY HILL CABINS MINOR PUD AMENDMENT (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modiy or Deny First Reading of this Ordinance -Jim Wahlstrom Item No. 6: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page (TAB Item No. 7: AGENDA FOR NEXT TOWN COUNCIL MEETING I Page (TAB Item No. 8: APPROVAL OF MEETING MINUTES FOR: ...........................Page (TAB Item No. 9: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Page (TAB Item No. 10: ADJOURNMENT 0�?v 06-06-11 TC Page 2 of 2 NOTE: Total time estimated for meeting: Approx 1 hours (excluding items 1-3 and 8 —11) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 1 TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL MINUTES 3 APRIL 18, 2011 4 5 CALL TO ORDER AT 4:00 P.M. 6 7 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town 8 Council on Monday, April 18, 2011 at 4:31 p.m. 9 10 Item No. 1 ROLL CALL 11 COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Markey Butler Fred Kucker, and Jason Haber. 12 COUNCIL MEMBERS ABSENT: All council members were present. 13 14 STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town 15 Attorney; Hunt Walker, Public Works Director; Chris 16 Conrad, Planning Director; Mark Kittle, Chief Building 17 Inspector; Susan Hamley, Marketing Director; 18 Rhonda B. Coxon, Town Clerk 19 PUBLIC PRESENT: Madeleine Osberger, Mike Tande, Mary Harris, 20 Wayne Etheridge, Dave Spence, George Huggins, 21 Jamie Downs, Scott Gordon and members of the 22 public interested in items on today's agenda. 23 24 25 Item No. 2 PUBLIC NON AGENDA ITEMS 26 27 There were no comments from the Public at this time. 28 29 Item No. 3 COUNCIL UPDATES 30 31 Council Member Wilkinson stated that the RFTA Board has not heard if they have 32 received the Small Starts grant and he noted they are waiting with great anticipation. 33 34 Item No. 4 MAYOR'S PROCLAMATION No. 02 SERIES OF 2011 PROCLAIMING APRIL 2011 COLORADO ARCHITECTURE MONTH 35 36 Mayor Boineau read Mayor's Proclamation No. 2, Series of 2011 proclaiming the month 37 of April 2011 Colorado Architecture Month. T. Michael Manchester a local architect 38 accepted the framed Mayor's proclamation and thanked the Mayor and Council for the 39 recognition. 039000 04 -18 -11 tc Minutes Page 2 of 9 40 Item No. 5 ASPEN SKI COMPANY UPDATE Overview Mike Kaplan Business Update David Perry Summer Operations Steve Sewell 41 Town Manager Russ Forrest noted that joining us for today's discussion is Mike Kaplan, 42 David Perry and Steve Sewell from the Aspen Skiing to provide an informal update on 43 this past Ski Season and the upcoming Summer season. 44 45 Mike Kaplan, President /CEO of the Aspen Skiing Company started his presentation by 46 clarifying rumors regarding purchasing Base Village. He continued by discussing the 47 number of commitments to Snowmass Village. He noted that Sneaky's will not be open 48 for the summer season. He is still optimistic for the summer, he also thanked the 49 Council and the staff for the continued joint effort over the past winter season. 50 51 David Perry Senior Vice President Mountain Division reviewed winter highlights. He 52 commented on being a strong snowmaking season, an excellent opening, good 53 conditions start to finish, etc. He noted competition is strong with new luxury hotels 54 opening at several western resorts. In reviewing skier visit trends he noted that 55 Snowmass Skier visits are up slightly, Snowmass fared better overall, and he noted 56 National skier visit totals are likely to be up. He noted that December and January were 57 flat, February decreased and March increased and April decreased. The reason for 58 February and April decreases had to do with calendar shifts like a late Easter and 59 February holidays. He also stated that visitor spending improved and there was an 60 increase in Ski and Snowboard school. The Tree House showed growth with more 61 families coming and booking kids in lessons. He also provided demographic information 62 of where our customers come from. At this time Perry reviewed some of the events and 63 promotions which included Bud Light Hi -Fi Concerts with Dumpstafunk and Carl Denson 64 Tiny Universe. Also, the ESPN Winter X Games are contracted through 2012 and the 65 Film and Photo Shoots. 66 67 Steve Sewell General Manager of Snowmass Mountain noted that the Elk Camp 68 Gondola opens June 17, 2011 and some he spoke to the first year of the Elk Camp 69 Gondola last summer and he felt it was a very successful operation. With the opening 70 of the Gondola on June 17th will be Camp Snowmass, the fishing pond which is catch 71 and release and was very popular last summer, the climbing wall, kids playground and 72 the sand box, the Elk Camp Cafe and hiking and biking trails. He spoke to the biking 73 and hiking trails and on Friday, June 24th the Elk Camp Chairlift will open with 74 additional trails. Sewell provided information on a new trail called Vapor Trail which is 75 2.6 miles long with a 1400 vertical drop. The summer programs begin June 2 and run 76 through September 2 with overnight camping, mountain biking 101, fishing clinics, 77 paintball and daily and weekly children's activities. Last but not least he introduced the 3 78 new trails that the Forest Service just approved. 79 04 -18 -11 tc Minutes Page 3 of 9 80 David Corbin Vice President of Planning spoke to the Elk Camp 2011 construction. He 81 reviewed the timeline for the construction this summer which includes in May submitting 82 for the Building Permit application and US Forrest Service design conformance review, 83 June through august break ground, excavate, foundation and backfill. September 84 through October utility relocates, site grading, close up site for winter. In 2012 complete 85 construction for Thanksgiving. Corbin also spoke to the coordination with summer 86 operations and the Town to minimize guest impacts. 87 88 Mayor Boineau spoke to the closing of Sneaky's and asked if Kaplan would elaborate 89 further. Kaplan stated that with four restaurants in Base Village and not enough 90 business to support them they made a business decision to close and reprogram for the 91 summer months. Council Member commented on the X Games and the amount of 92 money it costs all partners, Perry stated that the loading community all the way to 93 Glenwood Springs benefit from his event. He noted that since nighttime events more lift 94 tickets have also been sold during this time. He also stated that Aspen /Snowmass is 95 now world famous for youth action sports coming at time when our skier numbers were 96 dying off. The Council reassured the Ski Company the Snowmass community is behind 97 them and in keeping the X Games in our Community in the future. 98 99 Item No. 6 SECOND READING OF ORDINANCE N0. 2 SERIES OF 2011 THE 100 RENEWABLE ENERGY OFFSET PROGRAM (REOP) FEES 101 102 Chief Building Inspector Mark Kittle noted that an old version of the ordinance has been 103 put in the packet. Council consensus was to continue the second reading of Ordinance 104 No. 2, Series of 2011 regarding the REOP fees to the May 2, 2011 Town Council 105 Meeting agenda. 106 107 Fred Kucker made the motion to approve continuing Ordinance No. 2, Series of 2011 to 108 the May 2, 2011 Town Council Meeting agenda. Markey Butler seconded the motion. 109 The motion was approved by a vote of 5 in favor to 0 opposed. 110 111 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 112 Boineau. 113 114 Voting Nay: None. 115 Wayne Etheridge Assistant General Manager of Woodrun Five Condominiums speaking 116 for all those in the audience who are ok with the continuation to May 2, 2011. 117 118 Item No. 7 PUBLIC HEARING AND FIRST READING ORDINANCE NO 3 SERIES 119 OF 2011 AMENDMENTS TO CHAPTER 16A MUNICIPAL CODE CONCERNING 120 RESTRICTED HOUSING 121 122 04 -18 -11 tc Minutes Page 4 of 9 123 Chris Conrad Planning Director stated this is a Public Hearing and First Reading of an 124 ordinance regarding the amendments to Article IV, Division 4, Standards for Restricted 125 Housing and Section 16A -2 -20, Definitions, of the Snowmass Village Municipal Code. 126 He was asked by Council at a previous meeting to provide additional information to 127 better understand the Hotel /Lodge. Multi- family -1 and Multi- family -2 use type mitigation 128 rates as they would apply to know projects in Town. This information is provided in 129 today's packet and Conrad reviewed it with Council. 130 131 After reviewing the numbers all Council agreed with the numbers provided by RRC. 132 Council Member Butler stated concern regarding the HOA assessments and wanted to 133 be sure the language is going to provide protection for the current homeowners in the 134 future. Conrad feels confident in the language as does the Town Attorney John Dresser 135 to ensure the long term feasibility of the units. 136 137 Joe Coffey Housing Director stated he is in support with the RRC findings and with 138 Conrad's language regarding the HOA assessments. 139 140 At 6:17 p.m. Mayor Boineau opened the Public Hearing for comments from the Public. 141 At this time there were no comments from the Public. 142 143 Conrad will bring forward some redevelopment examples with the 115% percent of the 144 building mitigation that would be required on the existing square footage and use of 145 building to be redeveloped. At this time the Council reviewed the ordinance line by line 146 page by page. 147 148 Fred Kucker made the motion to approve First Reading of Ordinance No. 3, Series of 149 2011 regarding amendments to Chapter 16 -A. Markey Butler seconded the motion. The 150 motion was approved by a vote of 5 in favor to 0 opposed. 151 152 Voting Aye: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason 153 Haber. 154 155 Voting Nay: None. 156 At 6:22 p.m. Mayor Boineau closed the Public Hearing for comments from the Public. 157 158 Item No. 8 DROSTE INTERIM TRAIL PLAN 159 160 Hunt Walker Public Works Director is before you today to ask that Council review and 161 the Interim Management Plan and approve it for adoption. Council Member Kucker 162 asked if Council is being requested to approve the funding request today and also why 163 are dogs not permitted on the Droste trials. These two items will be discussed tonight. 164 165 In attendance for this discussion were Gary Tennabaum, Jeff Wood and Dale Will from 166 Pitkin County. Walker continued by stating at the February 2, 2011 Town Council Jille 04 -18 -11 tc Minutes Page 5 of 9 167 meeting, Council approved including the Upper North Mesa (650 acres) and Hidden 168 Valley (200 acres) Parcels in the overall Droste Master Plan totaling 2,500 acres. 169 Although Council approved including the two parcels in the Natural and Historical 170 Resource Survey, they did not approve contributing any funding for the study. Council 171 wanted to know the cost of the study, contributions from other entities, and the 172 possibilities for other funding before they considered whether to fund the study or not. 173 Since one of the components of the Interim Plan is to develop an access trail from the 174 Hidden Valley parcel to the ridge road located on the Seven Star and Droste parcels, 175 Staff met with the Snowmass Trails Committee for feedback and direction. The Trails 176 Committee considered several alternatives including an access trail from Owl Creek 177 Road, one through the cemetery property, and another off of the Highline trail in the 178 vicinity of the Brush Creek Road Highline Road roundabout. 179 180 The Owl Creek Road access trail (above the Town Operations Facility) was rejected 181 because it is fairly steep, lacks trailhead parking, and might be redundant if the Long 182 Term Plan identifies an access trail from Owl Creek Road at the Sinclair Divide. 183 184 An Interim Plan access trail through the cemetery property was rejected because there 185 isn't enough time for the Town and Chapel to determine an acceptable trail alignment. 186 More than likely the Long Term Plan will include a trail through the cemetery property. 187 188 The Snowmass Trails Committee supports an access trail located within the "New Trail 189 Corridor" depicted on page 8 of the Interim Plan. Once the corridor dries out, Open 190 Space Staff, Town Staff, and members of the Snowmass Trails Committee will walk the 191 corridor and stake an acceptable trail alignment. The advantage of this access trail is 192 that it is located close to the parking lot at Town Park and is acceptable to the Division 193 of Wildlife. 194 195 He also noted that staff from Open Space and Trails, Aspen, and Snowmass 196 interviewed two consultants during the week of April 4 and chose Western Ecological 197 Resource Inc. from Boulder to perform the study this spring and summer. The cost of 198 the study is $83,915. The City of Aspen and OST are going to each contribute 1/3 of the 199 cost of the study, and they request the Town consider contributing 1/3 as well. 200 Snowmass Staff recommended including Upper North Mesa and Hidden Valley in the 201 study because the primary purpose of the two Town owned parcels is wildlife protection. 202 By including these two parcels in the study there will be more consistency in wildlife 203 closure dates throughout the 2,500 acre Master Plan area. Since the Town's parcels, 204 totaling 850 acres, comprise about one -third of the study area, Walker is recommending 205 the Town fund one -third of the study or $27,972. 206 207 Mayor Bill Boineau made the motion to approve the proposed Interim Management Plan 208 for the Droste Property. Jason Haber seconded the motion. The motion was approved 209 by a vote of 5 in favor to 0 opposed. 210 211 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 019 000 04 -18 -11 tc Minutes Page 6 of 9 212 Boineau. 213 214 Voting Nay: None. 215 John Wilkinson made the motion to approve up to the $27,000 and discussing the 216 funding request on June 6, 2011, Markey Butler seconded the motion. The motion was 217 approved by a vote of 5 in favor to 0 opposed. 218 219 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 220 Boineau. 221 222 Voting Nay: None. 223 Scott Gordon a member of the Town of Snowmass Village Trails Committee thanked 224 Hunt Walker for all his work on this plan and noted that the committee has consensus 225 with the plan and they agreed with doing the wildlife study due to the long term benefits 226 for the community and the master plan of the area. 227 228 John Dresser Town Attorney stated that the Council has another issue to discuss 229 relating to an amendment to the 503 acre Conservation Easement shared by the Town 230 and the Open Space and Trails Board. The Board is required to convey a conservation 231 easement on the entire Droste property to satisfy Great Outdoors Colorado's grant 232 requirements. The Open Space and Trails Board is proposing and amendment to the 233 conservation easement the Town currently holds with Pitkin County on 501 acres of 234 Brush Creek Ranch, to facilitate the shared vision for public recreation on the 235 property. He explained that the Town has choices of the role it may take in the 236 conservation easement: 237 238 1) being a passive party with specific approval authority which provides a property 239 interesting the conservation easement to protect the party's investment in the property 240 and it's understanding of the terms for the easement. It does not include the ongoing 241 administrative duties or costs. Specifically, the rights and responsibilities include 242 243 approval of requests for amendments recommending the Town adopt a policu for 244 amending conservation easements, which could be the same or similar to GOCO 245 approval of any amendment to the management plan 246 approval of the transfer or assignment for the Conservation Easement to a 247 successor grantee and ability to require the assignment to a new grantee if 248 Aspen Valley Land Trust ceases to exist or cannot perform its duties as grantee 249 pro rata share of proceeds resulting from a condemnation of any portion of the 250 property. 251 252 2) Co- grantee which holds the administrative role for the Conservation 253 Easement. For the proposed Amend Droste Conservation Easement, Aspen Valley 254 Land Trust will act as the "lead" agency and be first in line to take on administrative 43600 04 -18 -11 tc Minutes Page 7 of 9 255 duties and the Open Space and Trails Board has done for the co held 1999 256 Conservation Easement. The rights and the responsibilities of the grantee include: 257 maintain accurate and complete records, recorded Conservation Easement, 258 baseline documentation, annual monitoring reports and correspondences 259 visit property at lease annually to monitor compliance of the term of the 260 Conservation Easement 261 document the level of compliance and the current condition of the property and 262 its conservation values 263 enforce terms of the Conservation Easement against violations 264 right to enter the property immediately to prevent or enjoin a violation 265 required to engage in mediation to resolve disputes with landowner as presented 266 by the Conservation Easement 267 responds to landowner notices, request to engage in activities not addressed by 268 the Conservation Easement, requests for amendments and general inquires 269 regarding the Conservation Easement. 270 271 Dale Will from the Open Space and Trails Board was present and addressed 272 Councils concerns and questions. Pitkin County is looking for the Council to approve 273 the request to amend the 1999 Conservation Easement. Council is leaning toward 274 the Aspen Valley Land Trust and would like to discuss further but did provide 275 direction to Dale Will to proceed with the amendment to Conservation Easement. 276 277 Town Council took a break at this time. 278 279 Item No. 9 SUMMER ROAD WORK 280 281 Hunt Walker Public Works Director stated the purpose of this discussion is to update the 282 Council on the Road Fund Project List, and to specifically review with Council the RFTA 283 Depot and Lower Carriageway ramp reconstruction project. He stated that there is no 284 action being requested by Council. 285 286 He noted that last fall as part of the Road Fund Budget Public Hearing, Staff presented 287 a preliminary 2011 project list. After inspecting and rating the Town's roads this March, 288 Staff developed the attached project list. $513,000 has been budgeted for the road 289 surfacing projects. In addition the project list includes stabilizing three existing tie walls 290 located in Upper Lot 7, below Lower Lot 7, and Upper Lot 6. Two new soil nail walls will 291 be constructed, one in Wood Run and the other in Ridge Run. $339,980 has been 292 budgeted for the tie wall project. 293 294 The asphalt in the RFTA Depot and the Lower Carriageway ramps has deteriorated to 295 the point that it needs to be replaced (pictures provided in the packet). The asphalt in 296 the Depot will be replaced with concrete while the poor asphalt in the traffic lanes will be 297 replaced with new asphalt. To complete the project the Town will remove and replace 298 the median separating the Depot and the traffic lanes and eliminate the divider 299 separating the traffic lanes (see map in the packet.) As explained in the attached if/ q0 04 -18 -11 tc Minutes Page 8 of 9 300 Construction Management Plan the goal is to provide two lanes of traffic most of the 301 time with one lane of traffic during construction during the day. 302 303 Council Member Butler has concerns about the bus depot area not being snow melted. 304 Walker noted that the boiler does not have the capabilities of adding additional sq 305 footage. There was also a discussion regarding something on the concrete where the 306 trees used to be. Walker and Council discussed lower Snowmelt road and why the 307 need for snowmelt in that section of road. Mayor Boineau brought this up due to the 308 previous GID discussion. Walker stated that due to the shading on the road the three 309 left hand turns again it a safety issue. 310 311 Item No. 10 MANAGER'S REPORT 312 313 Tusk Force 314 Russ Forrest Town Manager stated that the Tusk Force is currently working on 315 developing scenarios for the Discovery and soliciting feedback from potential partners 316 and stakeholders. They will provide and update to the Town Council on May 16, 2011. 317 The group also discussed the involvement of the Aspen Skiing Company and they 318 would like to invite a senior executive of the ASV to participate as a member of the Tusk 319 Force with the Council's consent. 320 321 Snowmass Center Wall 322 Forrest noted that construction has started on the wall between the upper and lower 323 center and that will continue through the off season to be completed by the beginning of 324 June. 325 326 Krabloonik 327 Forrest commented that the Town Clerk Coxon has sent by email the latest information 328 regarding Krabloonik and asked if they wanted this discussion on an upcoming agenda. 329 330 Mayor Bill Boineau made the motion to approve the involvement of the Aspen Ski 331 Company in the Tusk Force. Jason Haber seconded the motion. The motion was 332 approved by a vote of 4 in favor to 0 opposed. 333 334 Voting Aye: Jason Haber, John Wilkinson, Markey Butler, and Mayor Bill Boineau. 335 336 Voting Nay: None. 337 Item No. 11 AGENDA FOR NEXT TOWN COUNCIL MEETING May 2, 2011 338 339 Council asked that the second reading of the REOP Ordinance and the Krabloonik 340 discussion be added to this agenda. 341 342 Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 04 -18 -11 tc Minutes Page 9 of 9 343 Mayor Boineau 344 Mayor Boineau thanked the entire staff for their hard work during this past ski season. 345 The Mayor also asked how we can better control the illegal dumping in our dumpsters. 346 This will be discussed on a future Council agenda. 347 348 Council Member Butler 349 Council Member Butler reminded the Public that Town Clean -Up Day is May 20th, 2011, 350 please mark your calendars very important event. She also noted she will not be in 351 attendance at the 1 st meeting in June and possibly the second depending on travel. 352 Butler also noted that the Recreation Center will be closed beginning April 25th for an 353 entire week opening on May 2, 2011. 354 355 Item No. 13 ADJOURNMENT 356 357 At 7:57 p.m. 358 359 Markey Butler made the motion to adjourn the Regular Meeting of the Snowmass 360 Village Town Council on Monday, April 18, 2011. Jason Haber seconded the motion. 361 The motion was approved by a vote of 5 in favor to 0 opposed. 362 363 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 364 Boineau. 365 366 Voting Nay: None. 367 Submitted By, 368 369 370 Rhonda B. Coxon, CMC 371 Town Clerk 372 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Town Council Meeting 4:00 m. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Town Council Meeting TOWN 4:00 m. CLEAN UP DAY! 22 23 24 25 26 27 28 29 30 31 MEMORIAL DAY! row -mi ,00, Iwo Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 Chili Pepper Chili Pepper Brew Festival Brew Festival 5 6 7 8 9 10 11 Town Council Meeting 4:00 m. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Town Father's Day! council CML -Vail CML -Vail CML Vail CML- Vail 4'r Meeting i m. 1st Day of �1 511", Summer es 26 27 28 29 30 I