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05-16-11 Town Council Minutes SNOWMASS VILLAGE REGULAR MEETING MINUTES MAY 16, 2011 CALL TO ORDER AT 4:00 P.M. Mayor Bill Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, May 16, 2011 at 4:02 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill Boineau. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Art Smythe, Chief of Police; Barb Peckler, Administrative Assistant; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Madeleine Osberger, Julie Ann Woods, Rhonda Bazil, Chris Nolen, Kit Hamby, Dr. Kirk Johnson, Guy Courtney, Dan McEachen, Sandy Jackson and other members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON- AGENDA ITEMS There were no Public Non Agenda items for discussion. Item No. 3 COUNCIL UPDATES Council Member Kucker Council Member Kucker announced that he is a grandfather once again, and Council congratulated him. Council Member Wilkinson Council Member Wilkinson noted that trail work is continuing on the Droste Property and staff will begin cutting the trail up to the radio tower. Mayor Boineau Mayor Boineau stated he just returned from a road trip and noted that after reading the papers in other areas of the country, it's safe to say everyone is having budget issues similar to Snowmass Village. 05- 16 -11TC Minutes Page 2of7 Council Member Butler Council Member Butler stated she just returned from California and said that some portions of California's economy seem to be starting to come back. Butler asked about the water main replacement plan from Snowmass Water and Sanitation. Item No. 4 UPDATE FROM ICE AGE DISCOVERY COMMITTEE/ /TUSK FORCE At this time the Tusk Force introduced themselves for the Council and public. Julie Ann Wood a member of the "Tusk Force" stated the purpose for this meeting was to update Council on the efforts thus far of the Ice Age Discovery Committee (IADC) or the "Tusk Force Council will receive a presentation, a proposed scope of work. The specific concept that the IADC is proposing is described in the PowerPoint Presentation. She stated that the Tusk Force has spent a considerable amount of time researching and learning how exhibits and interpretive facilities are planned, designed, and constructed. From the research it has become clear that professional assistance is needed in completing the following: Market Research on the proposed market demand for proposed facilities, Development and design of exhibit and interpretive facilities. Potential professional fund raising assistance may also be needed. For example the DMNS engaged the services of a professional fund raiser for the short-term $1 million goal for the summer dig, and eventually, construction and fabrication services will be needed to complete a physical space and the exhibits themselves. Given professional services are needed the Tusk Force is proposing two phases of work. This first would include developing a detailed concept for Town Council's approval. A brief description of the recommended concept is included in the PowerPoint presentation. This concept includes three elements: Programmatic offerings and educational programs, e.g., informal science education programs and events, science camps, experiential outdoor educational activities, workshops for scientists, and more. Dispersed offerings, a valley -wide network of interactive science related sites and trails which will interpret the ice age dig, other prehistoric features and the natural science unique to the area through stories, kiosks, trails, tours, water quality test stations, a telescope, and more. Small physical space, i.e., a sustainable physical facility with exhibit and multi- purpose areas, such as a permanent Discovery Center, which will be the central convening place for site -based programs, a welcome center for information on other offerings and sites, an interactive center with permanent and traveling exhibits, a retail area, and the Tusk Force recommended organizing body's administrative office. If Council approved of the direction of this proposed concept, it would then be further developed in the next two months. This detailed concept plan would be completed 05 -16 -11 TC Minutes Page 3 of 7 through the Tusk Force effort and with the assistance of our facilitator. No additional services are anticipated to complete this phase except for $1500 /month for every month this project extends past July 1, to pay for additional facilitation costs. This detailed concept would include: A description of the alternatives considered and the rationale for developing a preferred alternative. A detailed description of the concept with general space /exhibit needs. In addition it would include a description of programmatic elements of the preferred concept. Specific recommendations on partnerships needed to develop the design and operate the required facilities. A proposed scope of work with a proposed budget for market analysis, design, and a rough description of capital needs. A financial plan for paying for Phase Two. The Detailed Concept would be presented to Council for its approval prior to moving forward with Phase Two. Although the entire scope for Phase Two is not completely developed, it is anticipated that it would include: A detailed market analysis with a detailed operational plan and budget. A schematic design of facilities and exhibit detailed enough to develop a cost estimate for a capital campaign. A specific fund raising campaign plan. Phase Two will require resources to complete and specific ideas will be provided to pay for the professional services in Phase One. The Committee anticipates delivering a draft concept plan (Phase One) to the Town Council in August with a proposed time frame for Phase Two. The action being requested of Council at this time is Council input on the specific concept described in the attached PowerPoint presentation. Council consensus on the two phases of plan development, i.e., an creation of a detailed concept (phase 1) followed by a detailed design phase using design consultants (phase 2), et al 05- 16 -11TC Minutes Page 4 of 7 Council approval on a request for $3,000 (two additional months for facilitation) for continued Phase One needs. If Council is generally supportive of this request it would be integrated into the June 6 budget discussion. Town Council Comments: Council spoke to the following issues: who bears the costs, the involvement of the Town now and moving forward, how will we market this, what value are we offering the tourist, this information should be in the next phase and presentation to the Council. Council stated they would not be able to approve the additional funding request at this time but it would be presented within the Financial update scheduled for June 6. Dr. Kirk Johnson from the Denver Museum of Nature and Science was present and provided another large shoulder bone of a mastodon. Kit Hamby from Snowmass Water and Sanitation department spoke to the Council on how he found this bone during the de- watering process. They spoke to the excitement on the site and noted there would be a Press Conference at 10:00 a.m. at the Snowmass Village Ice Age Discovery Center. Woods also spoke to the popularity of the Discovery Center and the number of people that have visited it since its opening. Item No.5 UPDATE ON KRABLOONIK OPERATIONS Town Council requested that staff provide an update to confirm that the Krabloonik dog sled business is currently operating in compliance with the terms of its lease with the Town and applicable PUD conditions. Due to Krabloonik operating under a lease provided by the Town, and is regulated by a specific PUD ordinance, it is appropriate for Council to be provided with periodic operational updates to ensure that the terms and conditions of these agreements are being met. Chief of Police Art Smythe provided a report of the regulations and conditions that are most applicable to this update 1. Condition 9 of Ordinance No. 13, Series of 2004, an Ordinance Approving The Krabloonik Land Use Exchange Agreement which states that, "the applicant or operator shall continue to comply with all applicable provisions in the State Statutes, Article 80, for a Pet Animal Facility, and the number of dogs on the site shall be restricted to the previously implied or understood limit of 250 dogs." 2. Condition 12 of the Krabloonik Lease and Option with the Town of Snowmass Village, with an effective date of September 25, 2006 which states that, "The tenant shall 05 -16 -11 TC Minutes Page 5 of 7 promptly comply with all laws, ordinances, rules, regulations, requirements, and directives of the federal, state and municipal governments or public authorities and of all their departments, bureaus and subdivisions..." He provided the results of the latest dog count at Krabloonik conducted by our Animal Control Officers on May 4, 2011. This count shows a total of 231 dogs on site with a new litter due on 05/11/2011. Smythe also provided the most recent State inspection report for the Krabloonik Kennels. This assessment was conducted by a PACFA inspector on March 30, 2011. The report indicates that no violations were found and that Krabloonik's license to operate a Dog Breeding Facility remains in good standing. The dog exercise plan that was submitted by Krabloonik to the State and has been accepted by the PACFA licensing authority is also included. It also should be noted that there have been no violations of our local animal ordinances related to the operation of the Krabloonik Kennels in the past year. Dan McEachen the owner of Krabloonik was available to address questions from CourlCil. Council had concerns with the new litters and how the number of dogs stays below 250. McEachen stated he adopts dogs to Alaska and adopts out to employees. He noted at this time there is no breeding plan in place at Krabloonik. Council Member Haber asked about industry standards for the plan presented. McEachen noted that the dogs are also prone to heat stroke. Council would like the number of dogs to stay below at w below the 250. Item No. 6 SECOND READING OF ORDINANCE No. 4 SERIES OF 2011 CREATION OF THE ENVIRONMENTAL ADVISORY BOARD This is the second reading of Ordinance No. 4 Series of 2011 establishing the Snowmass Village Environmental Advisory Board. Town Manager Russ Forrest noted that there is a copy of the ad in today's packet for Council comment. Haber asked for clarification with the ad and the specialized board seats. There being no further discussion Council provided the vote for second reading. John Wilkinson made the motion to approve the second reading and roll call vote of Ordinance No. 4, Series of 2011 establishing the Snowmass Village Environmental Advisory Board. Mayor Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill Boineau, Voting Nay: None. 05- 16 -11TC Minutes 'Page 6 of 7 Item No. 7 MANAGER'S REPORT Town Manager Russ Forrest spoke to roads and mud and flood watch, if you see anything that needs attention please feel free to call 923 -5330. He also noted that the road department will be paving roads throughout the Town. Forrest stated that the Work Plan from the Council retreat is on page 33 and he wanted to acknowledge the direction received from Council to date on these issues. There was a short discussion by Council on the foreclosure and receivership. Item No. 8 AGENDA FOR NEXT TOWN COUNCIL MEETING June 6, 2011 At this time the Council and staff reviewed the agenda for the June 6, Town Council meeting, which will begin at 3:00 p.m. Council Member Butler and Council Member Kucker will not be attendance at this meeting. Town Manager Russ Forrest informed Town Council he will be taking a family vacation and missing the June 20th meeting and that Hunt Walker will be the Acting Town Manager during his absence. Item No. 9 APPROVAL OF MEETING MINUTES FOR April 18, 2011 Regular Meeting Markey Butler made the .motion to approve as amended the Minutes for the Regular Meeting of the Snowmass Village Town Council on April 18, 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. Council Member Wilkinson submitted minor changes to the Town Clerk. Item No. 10 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Mayor Boineau stated that May 20th, 2011 is the Annual Town Clean up day, please meet at the Snowmass Recreation Center at 9:00 a.m. and there will be BBQ after clean up at 12 noon. Please come join us. Council Member Wilkinson stated that the Melton Ranch trail is closed due to construction at the Snowmass Mountain Condos, he is wondering about the timing on this closure. Council Member Haber spoke to the raw materials in the entryway adjacent to the 05 -16 -11 TC Minutes Page 7of7 Roundabout do not make a very welcoming statement for the entrance to our Village. He commented on the heavy equipment and the overall look of the area. Item No. 11 EXECUTIVE SESSION The Town Manager Russ Forrest stated at this time there is no need for the Executive Session. Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss two items Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24- 6- 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(c)(2); Item No. 12 ADJOURNMENT At 5:48 p.m. Mayor Bill Boineau made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council Meeting on Monday, May 16, 2011. Fred Kucker seconded the Inotion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. This set of minutes was approved by the Snowmass Village Town Council at their regular meeting on Tuesday, July 5, 2011. Submitted By, a 2Z4 Rhonda B. Coxon, CMC Town Clerk