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08-01-11 Town Council Packets(2) SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO. 1 AGENDA AUGUST 1, 2011 CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: SUMMER SKY CAB USAGE ...........................Page 1 Item No. 3: APPROVAL OF MINUTES FOR: -April 18, 2011 ...........................Page 5 Item No. 4: ADJOURNMENT MEMORANDUM TO: General Improvement District Board of Directors FROM: Russ Forrest, Town Manager DATE: July 25, 2011 SUBJECT: 2011 Sky Cab Ridership Update I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: The GID Board of Directors requested an update on the 2011 year -to -date sky cab ridership numbers to determine if any adjustments should be made to the current operating days /hours. II. DISCUSSION ISSUES Attachment A is the Budget Summary for the General Improvement District, which the GID Board reviewed in April of 2011. Attachment B is a summary of the Year -to -date Summer Sky Cab ridership numbers. The 2011 year -to -date average daily riders are summarized in the first blue box. The second blue box is shown as informational only and shows the 2010 average ridership per day for the whole 2010 summer season. Attachment C shows the Sky Cab operating hours that were discussed with the GID Board in April of 2011. III. STAFF RECOMMENDATIONS AND FINDINGS Review the ridership numbers contained in Attachment B and direct staff to either continue with the current operating schedule or to adjust the operating hours to a new schedule. 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ABSENT: 15 STAFF PRESENT: 16 PUBLIC PRESENT: Hunt Walker, Public Works Director, Rhonda B. Coxon, Town Clerk, John Dresser, Town Attorney, Russ Forrest, Town Manager;, and and other Member of the Public interested in today's Agenda items. 17 18 Item No. 2 DISCUSSION GID BUDGET UPDATE AND SUMMER SKITTLES 19 OPERATION 20 21 Marianne Rakowski and Russ Forrest presented this item to the GID Board. The 22 purpose of this meeting is to provide an update to the GID Board of Directors on the 23 2010 actual numbers and any changes known for the 2011 revised budget. Staff would 24 also like direction on authorizing the GID to reimburse the General Fund for 25 approximately $25,000 plus attorney fee for the use of land related to the Sky Cab and 26 to discuss and provide direction on the Summer Operating hours for the Sky Cab. 27 28 GID Budget: Attachment A in today's packet is the Budget Summary for the General 29 Improvement District, which includes the 2010 Revised Budget, 2010 Actual, 2011 30 Budget and 2011 Revised. 31 32 2010 Actual to the 2010 Revised Budget shows that the ending fund balance increased 33 by $16,096. This increase is due in part to a reduction in revenues of $23,554 offset by 34 a reduction in expenditures of $39,650. 35 WSP am GID Minutes 04 -18 -11 Page 2 of 4 36 The reduction in revenues is due the non collection of property taxes in the amount of 37 $22,911. This is due to the number of property value adjustments in Base Village that 38 ended up decreasing the assessed value for the district from the amount Pitkin County 39 originally certified to the GID Board. 40 41 The reduction in expenditures is due to savings in insurance, snowmelting costs and the 42 Sky Cab operating costs. Legal fees were not billed before the books were closed for 43 2010, therefore they will be paid for from the 2011 revised budget. 44 45 The 2011 revised budget includes an increase in the budgeted amount for property 46 taxes based on the final certification of assessed values in December of 2010. There is 47 a corresponding increase in collection fees based on the increase in property taxes. 48 The legal fees line has been increased as well to include the billings for 2010. 49 50 The GID should also reimburse the General Fund for the one -time easement fee of 51 $25,000 for the use of the land for the Skittles, which is currently not shown in the 2011 52 revised budget. At the time of this memorandum, the amount of the attorney fees was 53 not available, but if it should become available prior to the meeting we will apprise 54 Council of the amount. 55 Skittles Operations: 56 Attachment B in today's packet shows the proposed operating hours and days for the 57 2011 Skittles operations. These days /hours are based on the same operating schedule 58 that was approved for 2010 and projects the Skittles running seven days a week. 59 60 Attachment C in today's packet shows the Summer Ridership numbers for the Skittles. 61 62 The amount budgeted for 2011 is $150,000. The actual charges from the Aspen Skiing 63 Company (ASC) for 2010 came in at $125,436 the difference is based on how many 64 hours the ASC charges us per day, which were slightly lower from what we budgeted 65 resulting in the $25K savings for 2010. 66 67 If we run essentially the same schedule as in 2010 and are billed by the ASC similarly, 68 then we can expect to pay approximately $130,000. The increase over 2010 is due to 69 an increase in the hourly operating costs charged by the ASC. 70 71 It is very uncertain what businesses will be open in Base Village this summer. The 72 detail in your packet (Attachment B) projects running the Skittles seven days a week 73 during the summer. Another scenario that staff discussed was running the Skittles only 74 Thursday through Sunday (no service on Monday, Tuesday or Wednesday) throughout 75 the summer this scenario would save approximately $28K in the GID budget. 76 77 The Elk Camp Gondola will be operating seven days /week beginning at 10:00 a.m. 78 Ow (6 GID Minutes 04 -18 -11 Page 3 of 4 79 Rakowski stated that the GID Advisory Board has reviewed both the attached budget 80 and skittle hours at their meeting held on March 22, 2011. 81 82 Steve Sewell Mountain Manager for the Snowmass Ski area spoke to the Sky Cab and 83 the hours of operation for the summer and he feels the schedule should be the same as 84 last year which is seven days a week. 85 86 Markey Butler made the motion to approve continuing the same schedule as 2010 87 which is seven days a week in summer and review usage again in July. Fred Kucker 88 seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 89 90 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 91 Boineau. 92 93 Voting Nay: None. 94 Fred Kucker made the motion to approve the request for Town Council to pay $25,000 95 to the Town of Snowmass Village General Fund. Jason Haber seconded the motion. 96 The motion was approved by a vote of 5 in favor to 0 opposed. 97 98 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 99 Boineau. 100 101 Voting Nay: None. 102 Item No. 3 APPROVAL OF MINUTES FOR December 13, 2010 103 104 GID Board Member Fred Kucker made the motion to approve as amended the GID 105 Meeting Minutes from the Regular Meeting of the General Improvement District on 106 Monday, December 13, 2010. GID Board Member ohn Wilkinson seconded the motion. 107 The motion was approved by a vote of 5 in favor to 0 opposed. 108 109 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 110 Boineau. 111 112 Voting Nay: None. 113 GID Board Member Wilkinson stated the staff present and the public present in the 114 minutes appears to be duplicated. 115 116 Item No. 4 ADJOURNMENT 117 At 4:30 p.m. GID Minutes 04 -18 -11 Page 4of4 118 119 GID Board Member John Wilkinson made the motion to adjourn the regular GID Board 120 Meeting on Monday, December 13, 2010 GID Board Chair Bill Boineau seconded the 121 motion. The motion was approved by a vote of 5 in favor to 0 opposed. 122 123 Voting Aye: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason 124 Haber. 125 126 Voting Nay: None. 127 Submitted By: 128 129 130 131 Rhonda Coxon, CMC 132 GID Board Secretary