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08-01-11 Town Council Packets 66 Q SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA AUGUST 1, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: RESOLUTION NO. 23, SERIES OF 2011 APPOINTING NEW BOARD MEMBERS TO THE CITIZENS GRANT REVIEW BOARD AND THE PART TIME RESIDENTS ADVISORY BOARD TO FILL CURRENT VACANCY'S (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Approve, modify or deny Resolution No. 23, Series of 2011 -Barb Peckler Page 1 (TAB A) Item No. 5: HOUSING GUIDELINE IN COMPLEX PRIORITY MODIFICATION (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Approval of request for in complex guideline modification. -Joe Coffey Page 6 (TAB B) Item No. 6: REVIEW BRUSH CREEK LOCATION FOR THE "BLISSFUL HELIX" ART PIECE (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Council to review renderings for Brush Creek location -Barb Peckler Page 19 (TAB C) Item No .7: CAPITAL IMPROVEMENT PROJECTS DISCUSSION (Time: 120 Minutes) ACTION REQUESTED OF COUNCIL: Receive presentation and provide input to staff. -Hunt Walker Page 32 (TAB D) 08 -01 -11 TC Page 2 of 2 Item No. 8: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page 71 (TAB E) Item No. 9: AGENDA FOR NEXT TOWN COUNCIL MEETING August 15, 2011 Page 74 (TAB F) Item No. 10: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS ...........................Page 76 (TAB G) Item No. 11: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 2 hours (excluding items 1 -3 and 9 —11) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, Town Clerk DATE: August 1, 2011 SUBJECT: RESOLUTION NO.23, SERIES OF 2011 A RESOLUTION APPOINTING NEW MEMBERS TO THE CITIZENS GRANT REVIEW BOARD AND THE PART TIME RESIDENTS ADVISORY BOARD 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL Both of these Boards have hads open positions and they have been advertised and we have received one application for each Board. II. DISCUSSION Council should interview and decide if the applicants should be appointed to the open positions on the Citizens Grant Review Board and the Part Time Residents Advisory Board. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 23 SERIES OF 2011 A RESOLUTION APPOINTING NEW MEMBERS TO THE CITIZENS GRANT REVIEW BOARD AND THE PART TIME RESIDENTS ADVISORY BOARD. WHEREAS, Section 8.3 of the Home Rule Charter states that members of all boards and commissions shall be appointed by the Town Council; and WHEREAS, the terms of members on certain boards and commissions have expired and resignations have been submitted; and WHEREAS, vacancies have been publicly posted and published in accordance with the terms and conditions of the Home Rule Charter; and WHEREAS, the following citizens have submitted applications expressing a desire to be appointed: NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: That the following citizens are hereby appointed to serve as follows: Section One: Appointments and Terms Citizen Grant Review Board John Hornblower 2 Year Term Part Time Residents Advisory Board John S. Michelman 3 Year Term Single Family Term Expires 12/31/12 INTRODUCED, READ AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado, on the 1 St day of August, 2011 with a motion made by Council Member and seconded by Council Member and by a vote of in favor to opposed. TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor ATTEST: RHONDA B. COXON, Town Clerk 11-23 Page 2 of 2 APPROVED AS TO FORM: JOHN C.DRESSER, JR., Town Attorney TOWN OF SNOWMASS VILiAGE Application for Board s/CD0rn1SSiOOPosition Board of Appeals and Examiners Liquor Licensing Authority Z anc|a| Advisory Board Planning Cnrnmiasiun zena Grant Review Board Snovvnnoss Art Advisory Board Marketing, Group Sales and Special Events Part Time Residents Advisory Board Environmental Advisory Board EmaT Physical Home: Permanent Residence?. Address S Mailing Address: If No, place of Permanent Residence Business Mailing Address Office Phorm Registered to Vote in Snowmass Village: Yes or No List the Experience or Education which may qualify you for this position: Why do you wish to be appointed to this position? per— I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which am applying and. if appointed, am nsady, willing and able to take on oath an well as accepting the responsibilities and duties. 8W1|CRDt'5 Date Return to: Rhonda B.Cnxun.CK3C. Town Clerk, Town ofSnuvvnnesa Village, Box 501O. Gnownnuss Village, CO8181S. TOWN OF SNOWMASS VILLAGE Applicat for Board/Commission Position Board ofAppeals and Examiners Liquor Licensing Authority Financial Advisory Planning Commission Citizens Grant Review Board Arts Advisory Board Marketing Special Events Board Othe Name: Home Rqione: Physical Home Permanent Residence?: Address: �yy Yes El No'X MailingAddress: If No, place of Permanent Residence: Business Mailing Address: Office Phone: Employed With: Position: Are you Registered to Vote in Snowmass Village: Yes El or No)K List the Experience or Education which may qualify you for this position: �7- ��j C vi� Why do you wish to be ap�ointed to this position?: W r4 M /Z -9- CAP- 6 vek�/ I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the na ib and duti /\ppf|caOt'GS|gO2tune Date Return to: Town Clerk, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615 p:\akamd\clodobvonuo\app.u&o.nn MEMORANDUM TO: Snowmass Village Town Council FROM: Joe Coffey, Housing Manager DATE: August 1, 2011 SUBJECT: Discussion and Request for Modification of the Housing In Complex Priority Guideline 1. PURPOSE AND ACTION REQUESTED OF COUNCIL: The in complex priority regulation is listed in the Permanent Moderate Housing Regulations (See Attached). The Housing Manager is requesting Council approval to modify the in complex housing guideline regulation listed below. 2. BACKGROUND 17.3.4.2 In Complex Priority. A qualified applicant who is an employee owner of greater than one (1) year of a housing unit in the project where a housing unit offered for sale is located of greater or lesser number of bedrooms offered for sale shall be deemed the first priority qualified purchaser for the purchase of the housing unit without regard to prioritization criteria. In the event that two or more such qualified applicant employee owners desire to purchase the housing unit, then employment prioritization shall be utilized to determine the first priority qualified purchaser. The in complex priority guideline in its current form is too restrictive and the Housing Manager is recommending Council approval to modify this guideline. Originally this guideline was created to allow in complex homeowners a priority to purchase a larger or smaller unit within their complex before the unit is offered to new housing applicants. The regulation does not allow for a lateral movement or in other words allow a current homeowner to buy a unit the same size. When this regulation was adopted it was anticipated that numerous owners would like to switch units and this is the primary reason why the unit upsizing or downsizing requirement was added to the regulation. 3. COUNCIL OPTIONS Council has the option to approve or disapprove any changes to the housing guidelines. 8 -01 -11 Housing Memo Page 2 of 2 4. STAFF RECOMMENDATION: The Housing Manager is requesting that the Council approve the following in complex priority regulation which will allow lateral movement within our employee housing complexes. Proposed New Regulation 17.3.4.2 In Complex Priority. A qualified applicant (meets employment, income, assets and occupancy requirements) who is an employee owner of greater than one (1) year of a housing unit in the project where a housing unit is offered for sale shall be deemed the first priority qualified purchaser for the purchase of the housing unit without regard to prioritization criteria. In the event that two or more such qualified applicant employee owners desire to purchase the housing unit, then employment prioritization shall be utilized to determine the first priority qualified purchaser. The new in complex priority guideline is more flexible and this will allow current homeowners to buy unit the units or homes they desire without being restricted to up or downsizing units. This change will allow the current employee homeowners who reside our housing complexes the ability to purchase another unit that may better meet their housing needs. t 1 Permanent Moderate Housing Regulations 17.1 Purpose. 17.2 Application Procedure. 17.3 Qualified Applicants. 17.4 Resale Procedure. 17.5 Lottery Procedure. 17.6 Contract and Sale Procedure. 17.7 Housing Unit Rental. 17.8 Biennial Requalification. 17.9 Appeal. 17.1 Purpose. These rules and regulations effectuate the provisions of Chapter 17, Article I of the Municipal Code and shall be enforceable as if enacted as a part thereof. 17.2 Application Procedure. 17.2.1 Application. On forms specified by the Housing Manager, an applicant shall provide information concerning employment, income, net worth, unit size, dependants and such other information deemed reasonably necessary to determine whether the applicant can be deemed a qualified applicant. All information provided by an applicant shall be considered confidential for use by the Housing Manager. 17.2.2 Procedures. Applications are available at the Housing Department office. Completed applications must be submitted with an application fee of Twenty Dollars ($20.00). An application is active for twelve (12) consecutive months. To apply for another housing unit, only a Confirmation Affidavit should be completed, with updated information, and a reapplication fee Twenty Dollars ($20.00). Incomplete applications will not be accepted. Page 1 of 11 17.2.3 Verification of Application Information. The Housing Manager will verify all information contained in an application. If the Housing Manager determines that any information or statement in an application is not true and accurate, then the applicant may be permanently precluded from applying for the purchase of any housing unit or for the applying to rent any Town apartment. 17.3 Qualified Applicant. 17.3.1 Employee Qualifications. To apply for a housing unit an adult employee must have been actively employed by an employer licensed pursuant to Section 4.2 of the Snowmass Village Municipal Code with a principal place of business in the Snowmass Village for the minimum of three (3) years. A minimum of one thousand four hundred (1400) hours during a minimum period of eight (8) months per calendar year constitutes a year of active employment. The following lottery procedures were approved by the Town of Snowmass Village Town Council on July 27, 2009. After applicants are qualified they will be entered into a lottery tier using the priorities listed below. Lottery Tiers Lottery Priorities 1st In- Complex (meets employment, income, assets and occupancy requirements) 2nd Snowmass Village full -time employment with 3 or more years meets occupancy re uirements 3rd Snowmass Village full -time employment with 1 3 years meets occupancy requirements 4th Snowmass Village full -time employment with 3 or more ears; 2 people may apply for a 3- bedroom unit 5th Snowmass Village full -time employment with 1 3 ears; 2 people may apply for a 3- bedroom unit 6th Pitkin Count full -time employment with 3 or more years meets occupancy requirements Page 2 of 11 17.3.2 Maximum Income and Net Worth. The purchase price of a housing unit limits the income and net worth of an applicant to a maximum income and net worth. The maximum income and net worth applicable to a specific purchase price is as follows: 2010 Maximum Income and Maximum Net Worth 2010 CPI 2010 CPI Home Price 3.0% 2010 CPI 3.0% Home Price 3.0% 2010 CPI 3.0% Adj. to 3% Adj. to 3% Adj. to 3% Adj. to 3% Max. Max. Income Max. Net Worth Income Max. Net worth 70,000.00 $72,846.59 51,353.80 400 000.00 $185,697.79 293,450.29 80,000.00 $76,266.51 58,690.06 410,000.00 $189,117.71 300,786.55 90,000.00 $79,686.43 66,026.32 420 000.00 $192,537.63 308,122.81 100,000.00 $83,106.35 73,362.57 430,000.00 $195,957.55 315,459.06 110,000.00 $86,525.04 80,698.83 440,000.00 $199,377.46 322,795.32 120,000.00 $89,944.96 88,035.09 450 000.00 $202,797.38 330,131.58 130,000.00 $93,364.88 95,371.35 460,000.00 $206,216.08 337,467.84 140,000.00 $96,784.80 102,707.60 470 000.00 $207,860.62 344,804.09 150,000.00 $100,204.72 110,043.86 480,000.00 $207,860.62 352,140.35 160,000.00 $103,624.63 117,380.12 490 000.00 $207,860.62 359,476.61 170,000.00 $107,044.55 124,716.37 500,000.00 $207,860.62 366,812.87 180,000.00 $110,463.25 132,052.63 510,000.00 $207,860.62 374,149.12 190,000.00 $113,883.17 139,388.89 520 000.00 $207,860.62 381,485.38 200,000.00 $117,303.09 146,725.15 530,000.00 $207,860.62 388,821.64 210 000.00 $120,723.00 154,061.40 540,000.00 $207,860.62 396,157.89 220,000.00 $124,142.92 161,397.66 550,000.00 $207,860.62 403,494.15 230,000.00 $127,562.84 168,733.92 560,000.00 $207,860.62 410,830.41 240 000.00 $130,982.76 176,070.18 570,000.00 $207,860.62 418,166.67 250,000.00 $134,401.46 183,406.43 580,000.00 $207,860.62 425,502.92 260 000.00 $137,821.38 190,742.69 590,000.00 $207,860.62 432,839.18 270,000.00 $141,241.29 198,078.95 600,000.00 $207,860.62 440,175.44 280 000.00 $144,661.21 205,415.20 610,000.00 $207,860.62 447,511.70 290,000.00 $148,081.13 212,751.46 620,000.00 $207,860.62 454,847.95 300,000.00 $151,501.05 220,087.72 630,000.00 $207,860.62 462,184.21 310 000.00 $154,920.97 227,423.98 640,000.00 $207,860.62 469,520.47 320,000.00 $158,339.66 234,760.23 650,000.00 $207,860.62 476,856.73 330 000.00 $161,759.58 242,096.49 660,000.00 $207,860.62 484,192.98 340,000.00 $165,179.50 249,432.75 670,000.00 $207,860.62 491,529.24 350,000.00 $168,599.42 256,769.01 680,000.00 $207,860.62 498,865.50 360 000.00 $172,019.34 264,105.26 690,000.00 $207,860.62 506,201.75 370,000.00 $175,439.26 271,441.52 700,000.00 $207,860.62 513,538.01 380 000.00 $178,859.18 278,777.78 390,000.00 $182,192.28 286,114.04 Page 3 of 11 Assets and liabilities are those defined as generally accepted accounting standards for individuals, including all business equity for self employed persons and business owners. Tax.deferred retirement funds and contingent liabilities are not included. Income is calculated by averaging the adjusted gross income shown on the last three (3) filed Federal Income Tax returns. Eighty percent (80 of the applicant's income must be income earned within Snowmass Village and verifiable by tax return or W -2 form. Income and Net Worth levels for joint applicants will be combined. Maximum net worth is sixty percent (60 of the purchase price. 2 Maximum income is limited to an amount not greater $40,000.00 plus an amount that is calculated as the annual amount necessary to amortize eighty percent (80 of the purchase price over thirty (30) years at seven and one -half percent (7.5 divided by 24% to a maximum of $170,000.00. 17.3.3 Unit Size. To maximize the occupancy of housing units an applicant can only apply to purchase a housing unit to accommodate the number of persons that will be residing with the applicant. The number of persons will include a dependant as defined in the Internal Revenue Code, or a minor child who resides on a part time basis of not less than one hundred twenty one (121) days per calendar year as a result of an order of a court. A first priority applicant can only apply to purchase a housing unit with the number of bedrooms as follows: First Priority Occu a cy Table #1 Total 1 2 3 4 or more Persons I bedroom bedrooms bedrooms bedrooms 1 X X 2 X X 3 X X 4 X X X >4 X X After the first priority qualified applicants have been selected the Second Priority Occupancy Table will be used. This table will only be used for qualified Snowmass Village employee applicants in the 4 th and 5 th lottery tier from the 17.3.1 lottery procedures table. Note: All Pitkin County employees in the 6 th lottery tier must meet the requirements listed in the First Priority Occupancy Table #1. Page 4 of 11 Second iority Occupancy Table #2 Total 1 2 3 4 or more Persons bedroom bedrooms bedrooms bedrooms 2 X X X 17.3.4 Applicant Priorities. Upon qualifying to purchase a housing unit, an applicant may qualify for a further priority. 17.3.4.1 Disabled Employee Prioritization. A qualified applicant who personally or who resides with a dependant who has a physical impairment that substantially limits the major life activity of walking and substantially limits the ability of the person to climb stairs as documented in writing by a medical doctor licensed in the State of Colorado shall be deemed the first priority qualified purchaser for the purchase of a disabled housing unit, Daly Permanent Moderate Housing Townhomes Units 5, 8 and 10, without regard to prioritization criteria. In the event that two or more qualified applicants desire to purchase the housing unit, then employment prioritization shall be utilized to determine the first priority qualified purchaser. 17.3.4.2 In Complex Priority. A qualified applicant who is an employee owner of greater than one (1) year of a housing unit in the project where a housing unit offered for sale is located of greater or lesser number of bedrooms offered for sale shall be deemed the first priority qualified purchaser for the purchase of the housing unit without regard to prioritization criteria. In the event that two or more such qualified applicant employee owners desire to purchase the housing unit, then employment prioritization shall be utilized to determine the first priority qualified purchaser. 17.4 Resale Procedure. 17.4.1 Housing Unit Inspection. As a condition precedent to filing a notice to sell a housing unit, the owner shall obtain an approved pre -sale inspection from an inspector approved by the Housing Manager. Upon successful completion of the inspection, an approved inspection report shall be issued and all cost of such report will be paid by the owner. 17.4.1.1 Standards. The inspection will disclose the physical condition of the housing unit. The housing unit must meet a minimum standard of maintenance and cleanliness. The approved inspector will grade the housing unit on a standard approved by the Housing Manager. Page 5 of 11 17.4.1.2 Repairs. If the pre -sale inspection discloses deficiencies, then the owner shall correct all deficiencies. The housing unit shall be reinspected to confirm that all such deficiencies have been properly corrected. 17.4.2 Notice to sell. After receipt of the approved inspection report and the notice of intent to sell, the Housing Manager shall calculate the maximum resale price. The Housing Manager shall then collect a resale fee equal to one percent (1 of the maximum resale price of a condominium housing unit to a maximum of One Thousand Dollars ($1,000.00), and one -half of one percent (.5 of the maximum resale price of a house to a maximum of One Thousand Five Hundred Dollars ($1,500.00). Upon good cause shown, the Housing Manager may authorize alternate arrangements for the payment of the resale fee. 17.4.3 Maximum resale price calculation. The Housing Manager shall calculate the maximum resale price based upon the date the owner acquired the housing unit and upon the owner's purchase price. 17.4.3.1 Condominium Housing Units Acquired after July 22, 1991. The maximum resale price shall be computed as the lesser of: a. the original price plus a three percent annual increase in the purchase price, prorated from the date of the original purchase, or b. the purchase price paid by the owner, plus an amount equal to: 1. The purchase price of the current owner; 2. Multiplied by the consumer price index, all items, urban wage earners and clerical workers (revised) published by the United States Department of Labor, Bureau of Labor Statistics, commonly known as the CPI -W, last published prior to the date of notice of intent to sell; 3. Divided by the CPI -W last published prior to the time of purchase by owner; plus, the actual cost of capital improvements performed by the condominium association of the project in which the housing unit is located, paid for by the owner and approved by the Town, not to exceed ten percent (10 of the owner's purchase price. Page 6 of 11 17.4.3.2 Crossings Housing Units. The maximum resale price shall be computed as the lesser of: a. the base price as maintained in the records of the Housing Manager, plus the cost of the finishing of the basement from the date of completion in accordance with the description of the basement option not to exceed the cost of a standard basement option, plus a three percent annual increase, or b. the purchase price paid by the owner, minus the cost of any house option which is installed after the issuance of the original certificate of occupancy plus the cost of the deck option, if it was subtracted from the calculation of the house base price, plus an amount equal to: 1. The purchase price of the current owner; 2. Multiplied by the consumer price index, all items, urban wage earners and clerical workers (revised) published by the United States Department of Labor, Bureau of Labor Statistics, commonly known as the CPI -W, last published prior to the date of notice of intent to sell; 3. Divided by the CPI -W last published prior to the time of purchase by owner; plus, the cost of any house option, as approved by the Town Council as an option to the basic house design (as set forth in Exhibit "A" to the Horse Ranch Employee Housing Development Agreement entered into by and between the Town and Foresite Capital Facilities Corporation on April 22, 1994, plus automatic sprinkler system, gutter and downspout, permanent landscaping and heat tapes) which was installed after the issuance of the original certificate of occupancy plus the cost of the deck option, if it was subtracted from the calculation of the house base price. From the issuance of the original certificate of occupancy for the housing unit, the maximum amount shall be limited to ten percent (10 of the house base price which shall escalate as follows: 1. To five (5) years, five percent (5 of the house base price; 2. To six (6) years, six percent (6 of the house base price; 3. To seven (7) years, seven percent (7 of the house base price; 4. To eight (8) years, eight percent (8 of the house base price; Page 7 of 11 5. To nine (9) years, nine percent (9 of the house base price; and 6. To ten (10) years, ten percent (10 of the house base price. To substantiate such amount, an owner shall provide the Housing Manager an affidavit of owner setting forth the amounts expended for improvements with receipts attached thereto, and the certificate of completion issued by the Building Official for the improvements, if required, or if no certificate of completion is required, then a statement from the Building Official that the improvements installed did not require a certificate of completion. If such amount has not previously been substantiated to the satisfaction of the Housing Manager, it shall be provided with the notice of intent to sell. 17.4.3.3 Condominium Housing Units Acquired before July 22, 1991. For housing units located in the Creekside Condominiums and Country Club Townhomes that have been continuously owned by the same owner on and after July 22, 1991, the maximum resale price is computed as follows: a. the purchase price paid by the owner, plus an amount equal to: 1. The purchase price paid by the owner; 2. Multiplied by the consumer price index, all items, urban wage earners and clerical workers (revised) published by the United States Department of Labor, Bureau of Labor Statistics, commonly known as the CPI -W, last published prior to the date of notice of intent to sell; 3. Divided by the CPI -W last published prior to the time of purchase by owner; b. plus, the depreciated cost of improvements to the condominium unit which have been paid for by the owner and approved by the Town Council. C. plus, the actual cost of capital improvements performed by the condominium association of the project in which the housing unit is located, paid for by the owner and approved by the Town, not to exceed ten percent (10 of the owner's purchase price. 17.4.3.4 Publication. The Housing Manager shall cause a notice of the availability of the housing unit purchase shall be published in the Snowmass village Sun once a week for the four (4) consecutive weeks. Page 8 of 11 17.5 Lottery Procedure. At the end of the thirty (30) day Snowmass village employee priority period, lottery chances will be assigned by the Housing Manager to qualified applicants as follows: Years Employed Lottery Chances 1 or greater but less than 3 1 3 or greater but less than 7 2 7 or greater but less than 11 4 11 or greater but less than 15 6 15 or greater 8 Following the assignment of lottery chances to qualified applicants, the Housing Manager shall schedule and conduct a lottery to determine the priority of qualified purchasers. The lottery will be scheduled by the Housing Manager. If a chance of a qualified applicant is chosen more than one (1) time, all subsequent chances will be disregarded. 17.6 Contract and sale procedure. 17.6.1 The first priority qualified purchaser shall have seven (7) days to enter into a contract with the owner for purchase of the housing unit. In the event that a contract is not timely entered into then the next priority qualified purchaser shall have seven (7) days to enter into a contract with the owner for purchase of the housing unit, and so on until a sale occurs. The owner may not reject an offer from a qualified purchaser that is for the maximum resale price or the current resale price, as the case may be, unless other terms and conditions of the offer are unreasonable. Thereafter, if the housing unit has not been sold, the owner may list it for sale with a real estate broker, or negotiate a contract for its sale provided that the owner shall notify all prospective purchasers that they must be confirmed to be a qualified purchaser by the Housing Manager. 17.6.2 Advertise housing unit for sale. The owner shall advertise the housing unit for sale by the placement of a "for sale" sign meeting the requirements of Chapter 16A of the Snowmass Village Municipal Code at a conspicuous location. Page 9 of 11 17.6.3 Confirmation of qualification. At the closing of the sale, the Housing Manager shall confirm: 17.6.3.1 The status of the qualified purchaser to purchase the housing unit; 17.6.3.2 That the purchase price does not exceed the maximum resale price; and 17.6.3.3 All monies owing to the Town have been fully paid. 17.7 Housing Unit Rental. 17.7.1 With the approval of the Housing Manager, an employee owner may rent the entire housing unit. The rental rate shall not exceed the rent for a comparable rental apartment owned by the Town. No short -term rentals will be allowed, and the total rental for a calendar year shall be limited to a maximum of six (6) months. 17.7.2 With written notice to the Housing Manager, the owner of a housing unit of not less than two (2) bedrooms may rent one (1) bedroom to a maximum of two (2) people, at least one (1) of whom is an employee. Provided, however, the owner must maintain residency in the housing unit, must occupy a bedroom in the housing unit and must receive prior approval for any such rental from the association in which the housing unit exists. 17.7.3 Where there exists a conflict between any limitation or requirement in this Code and any limitation or requirement contained in any applicable protective covenant, deed restriction, condominium declaration, homeowners or condominium association bylaws or rules and regulations, as the same may be adopted or amended from time to time, the more restrictive limitation or requirement shall prevail. 17.8 Biennial Requalification. Commencing July 1, 2003 all owners must requalify biennially by completing and returning an affidavit within ninety (90) days and payment of a twenty dollar ($20.00) requalification fee. The affidavit will confirm that the following: 17.8.1. the owner has been in physical residence in the housing unit for a minimum of eight (8) months each calendar year, is or is eligible to be a registered voter in the Town, possesses or is eligible to possess a valid Colorado drivers license; and files a Colorado income tax return; and Page 10 of 11 17.8.2 the owner has been actively employed by an employer whose principal place of business is in Pitkin County for minimum of one thousand four hundred (1400) hours during a minimum period of eight (8) months per calendar; or have attained the age of sixty two (62) after having been the owner of the housing unit for not less than five (5) years. 17.8.3 The owner has not acquired a residential dwelling unit within the Roaring Fork River drainage situated in Eagle, Pitkin or Garfield Counties, or within the Colorado River Drainage from and including the unincorporated No Name area to and including the City of Rifle, after the closing of the acquisition of a housing unit. 17.9 Appeals. Any applicant or owner who feels that the Housing Manager has misinterpreted or improperly applied the provisions of the Chapter 17 of the Municipal Code or these Regulations may inform the Town Manager in writing and request a review. Any such request must be delivered t the Town Manager within fourteen (14) days of the date of such purported misinterpretation or improper application. The Town Manager shall investigate and take such actions as are necessary and proper to alleviate any actual noncompliance. Page 11 of 11 MEMORANDUM TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: BARB PECKLER, SAAB LIAISON DATE: JULY 18 2011 AND CONTINUED ON AUGUST 1 2011 SUBJECT: REVIEW POSSIBLE LOCATIONS FOR THE "BLISSFUL HELIZ" ART PIECE I. PURPOSE: Council review of artist's rendering of option Al and option A2 for possible site for the "Blissful Helix" art sculpture. II. BACKGROUND: Bland Hoke worked at Anderson Ranch several years ago and created a sculpture using the decommissioned Sheer Bliss lift cable. The project was proposed as a temporary installation on Snowmass Mountain, and it was permitted by the forest service to stay for a couple of winters. However, now it needs to be moved to another location. Bland contacted the Snowmass Arts Advisory board to see if the town had any suggestions. SAAB board members headed by Jim Kehoe have driven around town looking at possible locations for the art. Attached are four recommendations that were proposed. The sculpture would be installed and donated to the Town of Snowmass Village and become an significant addition to the Art Walk Master Plan. III. STAFF RECOMMENDATIONS AND FINDINGS SAAB approved the use of the art piece and if the proper location were to be found they would agree that it should be displayed in Snowmass. The four options were sent to Public Works and Transportation for review (see attached comments). IV. ACTION REQUESTED OF COUNCIL To review the suggestions and determine if the "Blissful Helix" sculpture is something the council would like to see displayed on Town land and if so what location. Attachment A: Relocation proposals for "Blissful Helix" Attachment B: Recommendations from Public Works and Transportation Department Attachment C; Artist's rendering of option Al and A2 Sculpture Bland Hoke http:// www. blandhoke.com/scuplture.php ?id= fl _ocated adjacent to the bottom of the new Sheer Bliss lift at Aspen Snowmass, Snowmass Village CO. The sculpture will be exhibited for one year after which a new home will be found. nquiries are encouraged for installing the sculpture permanently. Image 7 of 11 LOSE X of 2 7/5/�n1 1 1 n>\a LOCATION A: Site options Al and A2 Snowmass Visitor Center/ Recreation Center Area: Location will have high visibility from Brush Creek Vehicular Traffic Sites will be visible by Public Transit users Sites are in non landscaped natural overgrowth areas Placing Blissful Helix in vicinity of Nancy Lovendahl's piece begins to establishes a 'grouping' of Public Art SITE OPTION Al REC.CENTER s SITE OPTION A2 SAAB: RELOCATION PROPOSAL FOR BLISSFUL HELIX by blade hake .tune 30, 2011 SITE Al VIEWING NORTH FROM BUS STOP ON GOLF COURSE SIDE OF BRUSHCREEK RD, VIEWING WEST FROM TRANSIT STOP ON REC. CENTER SIDE OF BRUSHCREEK RD. SITE A2: p Y I 4 p�4�� is tt t VIEWING NORTH EAST FROM BUS STOP ON GOLF COURSE SIDE OF BRUSHCREEK VIEWING SOUTH EAST FROM REC. CENTER PARKING STOP SAAB: RELOCATION PROPOSAL FOR BLISSFUL HELIX by blade hoke June 30, 2011 LOCATION B: Site options B1 and B2 Snowmass Visitor Center/ Recreation Center Area: Location will have high visibility from Carriage Way (Snowmelt rd.) Vehicular Traffic Sites will be visible by Public Transit users and pedestrians in and out of parking lots Sites are in landscaped areas across the street from sidewalk Placing the Blissful Helix on Carriage Way in the upper village will create interest along this pedestrian and vehicular corridor SITE OPTION B1 SITE OPTION BZ t'j LOCATION B iii gs e e LOCATION MAP VICINITY MAP SAAB: RELOCATION PROPOSAL FOR BLISSFUL HELIX by blade hoke .tune 30, 2011 SITE B1: I f VIEWING WEST FROM ACROSS FROM LOT 2 BRUSHCREEK RD. VIEWING NORTH AROUND THE BEND ACROSS FROM LOT 4 SITE B2: f VIEWING NORTH WEST FROM BUS STOP AT STONEBRIDGE INN VIEWING NORTH WEST FROM BUS STOP AT STONEBRIDGE INN SAAB: RELOCATION PROPOSAL FOR BLISSFUL HELIX by blade hake .tune 30, 2011 A �4 Barb Peckler From: David Peckler Sent: Wednesday, July 06, 2011 4:24 PM To: Barb Peckler; Hunt Walker; John Baker Cc: Chip Foster; Dave Harris Subject: RE: Blissful Helix Relocation Effort Barb, I went with Hunt to review the proposed locations for the art work. The length of the art piece needs to be known to ensure it will fit without encroaching on lines of site at the intersections. In most all cases the set back to keep the art off the utilities or out of the snow storage will be such that the piece will be set back far enough to not interfere with lines of sight. Al and A2 locations seem fine to me. Al is close to some utilities so you may want to check them out first. This location is very close to another piece of art. I don't know if that is a good thing or a bad thing. The A2 locations seem far enough back from the road that they will not be an issue for line of sight from an intersection. I would suggest using a location closer to the dot closer to Town Park Station. This would keep the piece from being too close to the access to the parking lot. BI and B2 locations are closer to the ski area, so that's works for me. Again the piece must be set back enough to be clear of Snowmelt Rd utilities. BI may have more room to stay off the utilities. This location is more prominent in my opinion. The B2 location adjacent to the entrance to Lot 3 would probably work better than the next one down the hill. Because of the need to stay off the utilities. Again being set back that far should keep the piece out of the line of sight at the intersections. David 7 rck s Barb Peckler From: John Baker Sent: Wednesday, July 06, 2011 12:09 PM To: Barb Peckler; Hunt Walker; David Peckler Cc: Ed Fuller; Nick Reitter; Pam Mulleavey; Will Binegar; Shawn Leeking; Scott Binegar; Robert Cox Subject: RE: Blissful Helix Relocation Effort Barb thanks for including us with this relocation. PW's road concerns are with Option B1 and B2 that this is not feasible because of the shallow snowmelt utilities and storm drain system which this would interfere with along with this being a narrow road and curve safe issue this would be unwise to distract drivers causing unsafe conditions for all. Option A2 is possible along as it is 40' from edge of parking lot or roadway because of snow storage issues, but could be an issue because JAZZ Aspen temporary event trail access through that area. Option Al is possible as long it 40' plus back from back of curb because of snow removal and storage concerns. it would be best to keep this thing faraway from any roads so people can enjoy, take pictures, etc. which would not interfere with traffic safe, maintenance, snow removal, etc. Thanks Town of Snowmass Village John Baker, Road Supervisor P.O.B. 5010 3745 Owl Creek Road Snowmass Village, CO. 81615 970- 923 -5110 Fax 970 -923 -3794 »a uv i y 1 1 JjVJ Subject: Re: Blissful Helix Relocation Effort To: Jim j Kehoe iinikehoe @email cor v Cc: carbatch @sopris net llichelleBates @alpinebank com mbblake78 @email com dcasebeer @andersonranch ors skiaspen5O@hotmaii.com Hello Jim et al, Thanks for compiling the document outlining the locations. I concur with 'Location A' as being the most suitable site for the sculpture. Between Al and A2, I am not able to say without visiting. If it is possible to continue the discussions with Public Works and the Town manager regarding the A sites, but without committing to Al or A2, that would be ideal. The benefits of the B locations are the proximity to the ski area, and the nice landscaping. However, installing the work may be challenging due to the close proximity to the trees and curbs. Thanks again for the effort, and I will be in contact around July 9th. Sincerely,. Bland Hoke 307 -690 -0097 www.hlandhoke.com v, D xfi ii LW VM for wo VM@ AIA W'F1 A Ck 6 x52 �1,i'd (3WVQEIA rradiL'a �W t7OR10001 slis SS Us ,1ae4s ctrl" cn D C m (I co F CK tr t x 8 amommomom 01 kw 9 G t t3 Q �o i r ID i z vp F k i r r- F f CIA 65 0 Of a t. t rn F M FFF W ®y lU04 Q1(?l{sI gAlr44 1 4ok fop ,moo warnew el«ux�aa f'RC�81�Ib umm CEG xo9 #od a reh r rd Ord 5SdMONS sails 1 401 OW"LloS ,18 lf �nls (j xu-Itt cn D r t 5 0 412r 0 s I t G i�h Y r d B d I. v Fe :efi iur�sa' cN t w z i rILE fS ljww, let Yrs fir' 101 olleme4a Jo -A o o d o z s 0 o Q o P H 8 o 3 3 2 o_ A V/ W U) W V/ rF Q r 0 r« 0 Cn b 1 Z w O v_ m m D C_ a J co DESCRIPTION: The line depicts the location of the entire Sheer Bliss sculpture, situated adjacent to the Visitors Center. It is nestled 5 M among small aspen trees and provides excellent exposure to the road. o D v O m O a 0 W Q V R m S (p Q O O N O X O s O O n O Q 3 0 n 3 2 O_ A U) 3 a i CA C r 0 rt 0 3 n N z m m m 0 m c y N rn a DESCRIPTION: The lines depict the location of the Sheer Bliss sculpture, split into two separate sculptures. One is situated adjacent N n to the Visitors Center, while the other is situated on top of a small hill. This configuration will create an interesting dynamic between the two sculptures. One will be fairly tall, while the other will be closer to the ground. 1 0 0 0 a a 3 0 8 4 3 3 z m 0 0 A 4V Z I� N U) U) (D r- 0 h as o' b N Z 0 n m :E 3 D C D N lA DESCRIPTION: The line depict the location of the Sheer Bliss sculpture. It is situated in between the parking lot and Brush Creek 5 Road. The sculpture will be visible to drivers as they enter Snowmass Village. o 1 CO 0 co 0 D 0 Sam W v V O fp 3 3 Z o_ A N r+ CD r- 0 n as 0 a N z D c D (n N Co a1 7D] S i N D O 0 1 CD O -G m O D O MEMORANDUM TO: Snowmass Village Town Council FROM: Hunt Walker DATE: August 1 st, 2011 SUBJECT: Capital Improvement Program I. PURPOSE AND ACTION REQUESTED OF COUNCIL The purpose of this meeting is to: 1. Review, discuss, and accept or modify the CIP planning process as outlined in the attached CIP titled "Town of Snowmass Village Capital Improvement Program 2011 2015." For Example, does the Council agree that the definition of a Capital project is one with a cost of $50,000 or more and a useful life of 10 years (page 1 under Policies and Procedures)? Does the Council accept the criteria for evaluating a project (page 7 under Criteria List and Scoring Matrix) or would it like to develop its own criteria for prioritizing projects? 2. Listen to Staff's presentation on the 23 projects contained in the draft CIP. As each project is presented ask clarifying questions about the nature and necessity for the project. Staff requests Council defer prioritizing projects until their next CIP meeting. II. INTRODUCTION As a part of the 2011 Strategic Planning process that occurred in January of 2011, Council directed Staff to develop a draft CIP for the Council to review. Historically the CIP has been a major part of the Town's budget process. In addition, last year the Financial Advisory Board (FAB) reviewed the Town CIP with Town staff and made recommendations to Council on how to manage capital projects more efficiently and effectively (see the FAB's recommendations attached). Most of the FAB's recommendations pertain to the implementation and construction of projects after capital projects have been developed and prioritized. In response to the FAB's suggestions the Town Manager developed a document entitled "Capital Projects -Best Management Procedures in the Town of Snowmass Village." The 2011 2015 CIP is consistent with the FAB's recommendations and staff's BMP. The attached 2011 -2015 CIP only addresses Step 1, the Concept Development phase of the four step BMP process. The Concept Development phase is a planning exercise only and does not have a deadline. Step 2 -the Funding phase 08 -01 -11 CIP Memo Page 2 of 3 would occur later in the process and would involve the FAB. Step 3 4 occur after projects have been prioritized and funding is established. III. BACKGROUND Capital project planning is critical because it supports the Town's infrastructure or achieves strategic goals. Almost since the town's inception in 1977, planning for capital projects has been a part of the town's strategic planning process. For example, because demand for parking exceeded capacity, the town built the Rodeo Parking lot, built the town shuttle depot in lot 6, procured five busses and instituted the paid parking program in time for the 1979/1980 winter season. More recently the last major CIP effort was conducted in 1999 and contained 33 projects. The 1999 CIP was refined between 2000 and 2002 through the Forward Plan process spearheaded by the 2000 Council. Subsequent Councils prioritized Capital projects, secured funding, and directed staff to implement construction of the projects. Most of the projects were constructed between 2002 and 2008. (See the attached list of the significant projects constructed during this period.)Now the current Council has determined it is once again time to develop a CIP. Although it is understood that there is not funding for most projects at this time, development of a CIP will allow the town to immediately implement necessary projects when funding becomes available. IV. DRAFT 2011 -2015 CIP Staff used the 1999 CIP as a template to create the current draft 2011 CIP. It revised the Policies and Procedures, added a map to show the location of most projects, developed a Criteria list and scoring matrix, and provided staff's scoring sheet which ranked the 22 projects included in the plan. Some of the projects are well developed while others are conceptual in nature. Most of these projects came from previous CIP lists, or were highlighted in the 2010 Comprehensive Plan, mentioned in the 2007 Citizen survey, or recently surfaced through Council and staff discussions. Now it is time for the Council and Community to further develop the CIP by modifying existing projects or adding new projects to the list. Staff requests Council defer prioritizing projects until their next CIP meeting. V. STAFF RECOMMENDATION Staff recommends Council accept or modify the draft Criteria and Scoring Matrix which Council could use to prioritize the capital projects, determine the level of public involvement, and discuss additional projects that should be added to the list. 08 -01 -11 CIP Memo Page 3 of 3 VI. NEXT STEPS Council to individually prioritize projects before the next meeting. Schedule a follow up Council CIP Meeting. ATTACHMENT "A" -FAB Recommendations on Capital Projects ATTACHMENT "B: Historical CIP Projects ATTACHMENT "C Draft TOSV Capital Improvement Propgram Attachment A Financial Advisory Board Recommendations on Capital Projects Based on its review of the Town Hall, Entryway, Rec Center and Rodeo Place Housing projects, the FAB makes the following recommendations on how the Town may better manage the costs of its capital improvement projects and thus insure that the public has confidence in the Town's ability to manage its projects. While many of these suggestions are obvious, the FAB has found that they were not followed in conducting the reviewed projects. 1. The Town needs a process for planning and evaluating capital improvement projects that permits costs to be realistically and reliably estimated and allows the actual costs of the projects to be readily measured against both original and revised budgets. This process should be transparent and available to the public. 2. In estimating the costs of a project the value of the underlying land being devoted to the project should be taken into account. 3. Preliminary budgets and cost estimates should be identified as placeholders (the Town did begin to identify the basis for estimating items in its CIP budget, at the recommendation of the FAB, in 2006). 4. A reliable cost estimate should be prepared before deciding to proceed with a project, including deciding whether to seek voter approval of financing for a CIP project. 5. A reliable cost estimate usually requires that a substantial part of the design drawings for a project be complete, that a professional estimator prepare the estimate, and that the estimate include all furnishings and equipment. A reliable estimate also requires realistic contingerices for infrastructure, design costs and construction. 6. Projects should be bid only after the rights (either ownership or an option) to all real property underlying the project are secured. 7. Projects should be bid only after all design is complete, and construction begun only after the construction contract is executed. Changing the scope of the project while construction is ongoing should be avoided. 8. If a material change is proposed in the scope or costs of a project, Staff and Council should review the entire budgetary history of the project, its actual costs to date, and estimated project cost to completion, as well as impact on estimated ongoing operational costs and estimated subsidy in order to determine that the project is being managed in a cost effective manner. C: \Documents and Settings \rcoxon \Local Settings \Temporary Internet Files\Content.Outlook\Q I 3RXH4E\CIP Attachment -FAB Recommendations -8 -1 -1 l .doc 9. The budgeting and recording of actual costs of the elements of a CIP project should be done on a consistent basis from the beginning to the conclusion of a project, whenever possible. If the accounting must be changed for any reason, there should be a careful reconciliation of the old and new accounting treatment so that the Town Government is able to evaluate and control the cost of the items comprising the project. 10. In hiring a general contractor for a CIP project, the Town should not merely choose the low bidder; instead it should weigh cost with experience and other factors indicating ability to perform competently, on time and within estimated cost. 11. Effective supervision of a project's contractor requires that the contractor provide weekly updates for the Town on both progress and budgetary issues. 12. The Town should consider developing model contracts for construction and professional services (architects, etc.) and using these contracts as the basis for soliciting bids on projects in order to be sure that each bid can be evaluated on a consistent basis. The architect should be made responsible for the work of the other design professionals. 13. Planning of projects should be based on how much the Town concludes it should spend rather than being based on including everything the Town or the community would like to have. 14. Staff and Council should verify at the inception of a project that adequate qualified personnel are available to staff the project and will be able to devote adequate time to the project. If there is any doubt about the qualification or availability of the Town's personnel to handle a project, the Town should hire an owner's representative to oversee the project. 15. Instead of staffing each capital project in the Town Department for which the project is intended (e.g. development of employee housing in the Housing Department), Council and the Town Manager should consider establishing a capital project development team to handle all capital development projects. The Finance Department should be included in any capital project development team and involved in all phases of the project. 16. In evaluating the scope of a project, it is important to accurately forecast the operating costs of a project since failure to do so will burden the Town's budget on an ongoing basis which may result in eliminating other essential services (e.g. the unanticipated and increasing operating deficit of the Rec Center will burden the ongoing RETT budget and may effectively reverse the priority of projects specified in the RETT ordinance). Operating cost estimates should include an allowance for depreciation or a reserve for capital replacements. C: \Documents and Settings \rcoxon \Local Settings \Temporary InteTet Files \Content.Outlook \Q13RXH4E \CIP Attachment -FAB Recommendations -8 -1 -1 l .doc Attachment B CIP Project Summary CIP COMPLETED PROJECTS 2000 -2009 Department Project Housing Creekside Apartment Renovation Housing Brush Creek Apartment Renovation Housing Palisades Apartment Renovation Housing Rodeo Place Housing Daly Town homes Public Works Replace Lots 1- 6 Lights Public Works Upper Snowmelt Road Replacement Public Works Wood Road Bridge Public Works BC/ Highline Roundabout Public Works Rodeo Parking Lot Paving Public Works Information Booths Relocation Public Works Car Wash Recycler Public Works Operations Facility Expansion Recreation Community Park Picnic Shelter at Old Park Recreation Brush Creek Road/ Creekside Landscaping Recreation Brush Creek Greenbelt Program Recreation Brush Creek Road/ Hwy 82 Intersection Landscaping Recreation Stream Restoration Wood /Brush Creek Recreation Benedict Park Campground to Daly Lane Recreation Ballfield Improvements Recreation Upper Lot Landscaping Recreation Rodeo Arena Improvements Recreation Brush Creek Road Landscaping Recreation Swimming Pool Recreation Recreation Center Gym Recreation Entryway Phase I Road Improvments Recreation Mountain Bike park Recreation Town Park Amenities, tennis, skate, bball, volleyball, playgrounds Note: these were some of the original project names. 7/26/2011 CIP Completed projects 2002 2009 attach 8- 1- 11.xls Attachment DRAFT TOWN OF SNOWMASS VILLAGE CAPITAL IMPROVEMENT PROGRAM 2011 -2015 i TABLE OF CONTENTS C.LP Policies and Procedures ..............................1 ProjectSummary ..............................3 Project Location Maps ..............................4 Staff Project Scoring Sheet ..............................6 Criteria and Scoring Matrix ..............................7 PROJECTS: HOUSING Draw Employee Housing ..............................8 PUBLIC WORKS BenedictPark ..............................9 Brush Creek Stream Restoration .............................10 Entryway Phase III Planning Study .............................11 VisitorCenter .............................12 IceRink .............................13 BridgeProgram .............................14 Brush Creek /Owl Creek Rd. Roundabout .............................15 Brush Creek /Wood Rd. Roundabout .............................16 Brush Creek Commuter Trail .............................17 Highline Road Trail .............................18 Brush Creek Rd. Fence Replacement .............................19 Building Replacement Program .............................20 SNOWMASS TOURISM Performing Arts Center .............................21 TOWN MANAGER Town Hall Parking Expansion .............................22 Snowmasstodon Project .............................23 TRANSPORTATION Trails to Transit Improvement Program .............................24 West Village Bus Storage Facility and Transit Office ...................25 West Village Mall Transit Station .............................26 West Village Snowmelt Road Relocation .............................28 West Village Mall Parking Program .............................29 Bus Stop Improvement Program .............................30 DRAFT TOWN OF SNOWMASS VILLAGE CAPITAL IMPROVEMENT PROGRAM Policies and Procedures I. Policy It is the policy of the Town of Snowmass Village to maintain a continuing Capital Improvement Program (CIP) to provide physical facilities and infrastructure that are responsive to the needs and demands of the community and Town government. The Capital Improvement Program must be supportive of the long and short -range economic, social and environmental development policies of the Town. This plan provides for the review of project requests submitted by departments and makes recommendations for an integrated and coordinated capital program among Town departments. The process will result in the continuation of a Five -Year Capital Improvement Program in the Towns Budget Document, which will serve as a comprehensive capital plan for future growth and development in the Town. Sound planning, detailed project descriptions and reasonable cost estimates by Town staff and consultants will aid in the formulation of a program that can be used as a valuable management tool in accomplishing needed capital improvements within the Towns ability to pay. This policy is not intended to replace the existing Capital Reserve Plan/Policy for automotive, rolling stock, computers and other equipment not attached to or part of facilities. II. Definitions Five -Year Capital Improvement Program: A comprehensive schedule of planned capital improvement projects from all funding sources for studies, engineering, land acquisitions, construction, renovation, demolition, landscaping, or equipment. Capital Improvement Project: A capital project is defined as a project of a non recurring nature with a cost of $50,000 or more and estimated service life of 10 years or more. This definition is intended to exclude such items as painting and asphalt patching. However, it would include the reconstruction of Town roads. It would also include the installation of a new roofing surface, but would not include spot patching of a roof. Any items that are less than $50,000, but part of a larger project (i.e. building a park that includes playground equipment, picnic furniture, etc.), which individually do not qualify as capital, would be considered as capital when presented as a single project. Major renovations of existing facilities, which cost more than $50,000 may be submitted for consideration as a capital project. Minor capital projects of less than $50,000 will be included in the Operating Budget. Types of Capital Improvements include: Construction of new facilities Remodeling, renovation, or expansion of existing facilities Purchase, improvement and development of land Major Road Reconstruction (Road Fund will show as one project) Planning and engineering costs related to a specific improvement of the type listed above Infrastructure Automotive and other rolling stock, computers and other equipment not attached to or part of facilities are not included in the CIP. III. Project Request Form The Project Request Form provides detailed information regarding each Capital Improvement Project for the next five fiscal years. Care must be taken to complete all sections of each Project Request Form. An incomplete form will be returned to the submitting department. Each department shall prepare a Project Request Form for capital projects planned during the next five fiscal years. A separate Project Request Form should be prepared for each individual capital project. DO NOT COMBINE PROJECTS. Project expenditures in future years are to be based on current prices and cost estimates and are not to be adjusted for inflation. You are encouraged to submit existing maps, studies and other supporting materials to explain or justify each project request if available. Project Request Form Instructions 1. Project Title Enter the name of the project. The name should be brief, but specific. For example, Mall Transit Plaza would be better then Transit Plaza. 2. Department Division Enter the name of the department submitting the project request, and the Division if applicable. 3. Department/Division Priority If your Department has Divisions, list the Division priority number of that project for that year. If there are three projects to start in a given year, you will list your top priority as "1 second "T', and the third "3 4. Location Enter the specific location or boundaries of the project. If the project encompasses several locations, list each separately. If it is unreasonable to identify each location, you may state it in general terms such as, "Brush Creek Road" or "Town- wide 5. Description and justification The description should provide sufficient detail to permit a full understanding of the nature and scope of the project by someone with little or no knowledge of the project. Also describe in detail why this project is needed or how it helps achieve a community goal. b. Project Status Check the appropriate box. 7. Land Status Check the appropriate box. If the market value of the property is known, list it, otherwise enter $0. 8. Total Estimated Capital Costs a. Planning, Design, Engineering Expenditures for feasibility studies, preliminary plans and final plans required in the development of a capital improvement project. b. Land Purchase Expenditures for the purchase of land or use of rights of way. c. Construction Expenditures for construction of roads, bridges, new buildings or facilities, or for the expansion or extension of existing facilities. d. Equipment and Furnishings Expenditures for accessory equipment and furnishings of a newly constructed, rehabilitated or acquired facility e. Contingency Use a larger contingency for conceptual projects then those with plans and specs. 9. Proposed Method of Funding —List the recommended amounts for each funding category(s). If more then one funding category is used the total of all categories should equal the project total under Item #8. The Finance Department will provide a more detailed funding analysis during the annual budget process. 10. Annual Operating Costs List the total new FTE's followed by the total annual Personnel Costs. The cost should include benefits calculated 40% of wages for a full time employee and 30 for seasonal employees. Then add the estimated costs for operations/ maintenance and other. 11. Capital Improvement Project's Cost Per Year The various components of capital projects are listed. Break out the costs of the project into the listed categories as close as possible per year. The Five Year Total plus the Costs Beyond 5 Years Total should equal the Total CIP Capital Cost listed under 8. Project Summ Department Project/Study Description Total Cost Housing Study Draw Employee Housing 125,000 Public Works Project Benedict Park 440,000 Public Works Project Brush Creek Stream Restoration 1,650,000 Public Works Study Entryway Phase III Planning Study 100,000 Public Works Project Visitor Center 500,000 Public Works Project Ice Rink 3,300,000 Public Works Project Bridge Program 8,000,000 Public Works Project Brush Creek Owl Creek Rd. Roundabout 3,000,000 Public Works Project Brush Creek/ Wood Rd Roundabout 4,200,000 Public Works Project Brush Creek Commuter Trail 100,000 Public Works Project Highline Road Trail 300,000 Public Works Project Brush Creek Rd. Fence Replacement 125,000 Public Works Project Building Replacement Schedule Snowmass Tourism Study Performing Arts Center 50,000 Town Manager Project Town Hall Parking Expansion 200,000 Town Manager Study Snowmasstodon Project Transpo rtation Study Trails to Transit Improvement Program 50,000 Transportation Project West Village Bus Storage Facility and Transit Offici 8,140,000 Transportation Project West Village Mall Transit Station 12,760,000 Transportation Project West Village Snowmelt Road Relocation 3,740,000 Transportation Project West Village Mall Parking Program 14,140,000 Transportation Project Bus Stop Improvement Program 1,190,000 Grand Total 62,110,000 00000000000000 0000000 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w 0 0 0 coo 0 0 (DO 0 0 0 0 0000000 •Q 000 c0000000000 m CD U 00000 Ono O)Cn V'oo0 d•(O tnON d•N(O 00 V'o U N r 0 h CM r N r h r r T r CO M M r 0 .1i M 7 M d' N (+i 06 06 r r 0 y f" V fPr 63 Va- y} 6G, EPr HS Efl fH 6 (f} V9 EPr !fl Q> 6H ff} Uf Cfl V V) 69 M Cf) N N Cn (A N Cn N N h N M M m o O O N (O h M CMNd' V'N N M hCAOOd:MM 000(C)'t;Nr06 O O 6) C M W h h (fl M 0 CO M CO CO W W M M L D L O M r r O O 0 C to h w M 00 O h to h m M N m N N N M O N CX) N O h 0 M O O o r h -o h M 'd: h O) Q) o M t0 d; U') d' w r r r r O r r O r r O r o 0 0 0 r O O O O N r a c, 0 O h h N h N -0 N O h w m h 0 w LO N w M O h h M r CO 't!' r t U) 0 CO r 0 N CO CO o h O) N 00 tt) r r 0 V r r o r r O O r r 0 0 0 o r O O r 0 0 0 0 0 O. R C Q C N U ti m hmm (O h N LO O O h 000 N O 0000 m Cl) h In LO (O N Cfl NCO <Y h CO O r Cp LO O O CO CO M M CON�<i' tQ r O r O r r r 0 0 0 r o O r O 0 0 0 0 C C O O G3 C CD U) CL //yL 0 m C a M O o M o M M CO O Cl) Cn Cn h Imo- I- U) h h h h h CO 00 O 00 M Un Mtbh O MN h CO MCO hCfl CO MCDO r O N r N r r r r r O r O r 0 0 0 0 0 0 0 0 0 0 0 O T co y N h o w m O m m h N M h M M h M h (O LO 00 O M m rn(oohLO o(or- roe000(oh I-o y> r r N r r N r r r r r 0 0 0 0 0 0 r r r o C O O O C O A y 00 O M O N h O N M o 0 0 0 0 0 h 00 M h O M y 0 0 0 M O (O d1 00 0 0 0 0 Cl) O r Cn M CO LO Cl) O. t6 (V (V N r O O C (D y 0 O C M C U) 0'= ca U 3ar 0 n o c o 8 o a) 0 o c E O cu ca w ��arn� =o c o� m aEi c c rn, u U m m v v a 0 x �a y� ca Z E U E OL U W ca c a 0 a) E a) O 00 0 a t- N Y LO CV y 0 Q .O E U U �U (n m a d C CU a) u. m ca �YY G p f O� Q� p O Y Y Y a3 O i a aoia0ia°)i E��� f6 �c cCL uyimma0i C)oa) U a) (a 'y LL �UUUo0 �caci =m�E LL d r- r- w co `n 3 v 4 I- 3 c s c a v c O it y y Of i 2 2 c a oo m <a a c c a v� n.mmmmi -U) r �n.wo(nmmm'> c c c c c o a)I c y y y O O O y CO 0 0 f- y o. y y y y y L:> y y O i O Y Y o f L Y cu cu m 0�: c=a o o m� 0) o o `o CL a 0 0 0 E yFn(00��U) U w E Q ZZZ c c C:z c c c c`ummaaomc� °c�03n. —0 -0 -0 n (n 0 CL 0- F- f- F- aml- l- F cnd =t�aaaaaF� aa rNM Lo I h co mOrNMd' Cn 0 h 00 m OrN r r r r r r r r r r N N N Y C O Capital Improvement Plan Criteria List and Scoring Matrix Possible Scores Criteria 0 1 2 Consistency with Comp Project is inconsistent with the Comp Project is consistent with the Comp Plan, but Project is directly consistent with the Comp Plan TOSV Goals Plan and doesn't advance Town goals does little to advance Town goals Plan, and does advance Town goals Maintains or improves Project not related to maintaining Project would maintain existing levels of Project would improve existing levels of levels of service existing levels of service service service or would establish new level of service Impact on Public Health Project would have no impact on Project would improve public health and /or Project addresses an immediate public Safety public heath and /or safety safety but is not an urgent need health and /or safety need Impact on Operational Project would significantly increase, Project would neither increase or decrease Project would decrease personnel, or Budget personnel, or operating costs or personnel, or operating costs or revenues operating costs or increase revenues decrease revenue Capital Funding /Debt Project would increase debt service Project would neither increase or decrease Project would not increase the Town's Service and would negatively affect The debt service. It would not have either a indebtedness, and the projects capital Towns financial resources. positive nor negative impact on the Town's expenditures can be funded through available financial resources. existing reserves or financial resources. Public Perception of Project has no public support or Project has been identified by the citizenry Project has technical and strong political need established voter appeal; is not as a need in the community but lacks strong support, project was suggested by or eve identified by the citizenry as a need support demanded by a large number of citizens 4/14/2011 -7G Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 S.Project Title: =Draw Housing 2.Dept. /Division: Housing Dept. 3.Department Priority: 1 #1 in 2015 41ocation: I Draw Site S.Project Description and Justification: Council has reviewed several site plan proposals for employee housing on the Draw Site. Due to the current economic conditions and the decrease in demand for employee housing this project has been delayed for a few years. If there is sufficient housing demand in 2015 the Town should begin planning employee housing for the Draw site. $125,000 has been budgeted in 2015 to begin planning the draw site employee housing with the goal of receiving conceptual approval from the Town Council on the number of units to be constructed upon this site. 6.Project Status: (Choose One) 1 WAG (placeholder) 7. Land Status: No Land Involved 2 X Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value S. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 125,000.00 General Fund: Land Purchase: Leases orCOP's: Construction: RETTFund: Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: 125,000.00 Bonds: Excise Tax Fund: 125,000.00 10.Annual Operating Costa: Housing Funds: Personnel Number: other sources: Personnel Costs: Total: 125,000.00 Maint. /Operating: Other: Total: 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: $125,000 $125,000 Depends on Plans approved Land Purchase: Construction: Equipment Furniture: Contingency: Total Cost: $125,000 1 $125,000 1 Unknown at this time Submitted by Joe Coffey Date: August 12, 2010 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Benedict Park 2.Dept. /Division: Public Works/ Recreation 3. Department Priority: I Low 4.Location: Between Daly Ln. +Tamarack S.Project Description and Justification: This project proposes the continuation of the Development of Benedict Park. It was contemplated that the park begin at the Tamarack Pond near the Tamarack Condominiums with a trail connection to the Brush Creek Trail. Then the park would extend south toward Daly Lane following an open space corridor between the Lichenhearth and Willows; Stonebridge Condos and Stonebridge Inn; Terrace House and Shadowbrook; and the Mountain Chalet and Snowmass Inn. The first phase, between Mt. Chalet Snowmass Inn, and second phase, between Terrace House +the Shadowbrook, of the project has been completed and extends from Daly Lane to Burlingame Lane. The remaining portion of the project from Burlingame to the Tamarack Pond remains incomplete. The 2010 Comp Plan, pg. 27, calls forthe completion of the park. The purpose of the project is to provide a quality park environment within the Village Core, provide for pretreatment of storm drainage from the Mall before it discharges into Brush Creek, and to provide a trail connection from the Mall to the Snowmass Center. 6.Project Status: (Choose One) 1 X WAG (placeholder) 7. Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) City Owned 3 Final Plans Specifications Budget x Partially Owned 4 Budget Based on Actual Bids x Not Yet Acquired 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 40,000 General Fund: Land Purchase: Leases orCOP's: Construction: 400,000 RETTFund: 440,000 Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: 440,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: OthersouiLes. Personnel Costs: Total: 440,000 Maint. /Operating: 10,000 Other: Total: 10,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 20,000 20,000 40,000 Land Purchase: Construction: 200,000 200,000 400,000 Equipment Furniture: Contingency: Total Cost: 220,000 220,000 440,000 Submitted by: R. Hunt Walker Date: 8/25/10 n Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Brush Creek Stream Restoration 2.Dept. /Division: Public Works/ Recreation 3.Department Priority: I Low 4.Location: I Various places on Brush Creek 5.Project Description and Justification:: The Town has made a commitment in the past to upgrading Brush Creek by restoring three sections of the Creek: 1) Brush Creek next to the Chapel known as Yarrow Park, 2) Brush Creek downstream of the Woodbridge Bridge which includes the May Fly trail, and 3) Brush Creek above and below the new Wood Road Bridge as part of the Base Village project. Restoring the Creek has been a long term goal of the Town. The stream banks need to be stabilized and aquatic habitat enhanced in the following reaches of Brush Creek: From the east end of the 7 Star Triangle to the Snowmass Lodge and Club. Between the Seasons 4 Culvert downstream to Yarrow Park. From Woodbridge Road upstream to lower entrance to the Center. From the recently completed section above Wood Road upstream to Brush Creek Rd. (Donny White curve) From Brush Creek Rd. upstream to the Divide. For WAG Budget purposes I used $300,000 per each reach because that is what the Mayfly stretch cost approximately. 6.Project Status: (Choose One) X WAG (placeholder) 7.Land Status: No Land Involved 2 1 Conceptual Plan Budget (Choose one) X City Owned i3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value B. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 150,000 General Fund: Land Purchase: Leases or COP's: Construction: 1,500,000 RETTFund: 1 Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: 1,650,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Other sources: Personnel Costs: Total: 1,650,000 Maint. /Operating: 15,000 Other: Total: 15,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 30,000 30,000 60,000 90,000 Land Purchase: Construction: 300,000 300,000 600,000 900,000 Equipment Furniture: Contingency: Total Cost: 330,000 330,000 660,000 990,000 Submitted by: R. Hunt Walker Date: 8/25/10 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Entryway Phase III Planning study 2.Dept. /Division: Public Works/ Recreation 3.Department Priority: Medium 4.Location: I Town Park 5.Project Description and Justification: The Town developed a master plan for the Entryway in 2003 and 2004, and began construction on the first two phases of the Entryway Plan in 2005. By mid summer 2009 most of the preferred elements of the plan had been constructed which included: a Recreation Center complete with a pool, fitness center, and gym; soccer field, bus station, paved parking lot, roundabout, two volleyball courts, four tennis courts, one basketball court, a skateboard park, wetlands enhancement, and a welcome booth area. The last area to be developed is the Rodeo Arena area, and is the focus of this project. The $100,000 is for an RFP to help plan and design the area. Respondents to the 2007 Community survey suggested the Town consider the following elements: multi- purpose arena that includes the Rodeo, miniature golf, pickle ball courts, indoor tennis courts, fenced dog park, fishing pond, more parking, ice skating rink, nature center, open space, etc. Staff feels a Parks and Trails maintenance facility should also be included. The recently approved Comprehensive Plan in March of 2010 on page 43 includes the following implementation statement regarding this area: "Develop comprehensive subarea plan for the rodeo grounds that addresses parking, information, bus transfer, employee housing, baggage transfer, bus types, etc." This CIP should be coordinated with the Visitor Center CIP because the information function has been planned for that area, and it also could include baggage transfer and other mass transit activities. The Rodeo arena area can't accommodate all these amenities, but hiring a consultant to help plan the area should create an amenity package for the area that would satisfy the community. 6.Project Status: (Choose One) 1 X WAG (placeholder) 7.1-and Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 100,000 General Fund: Land Purchase: Leases orCOP's: Construction: RETT Fund: 100,000 Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: 100,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: other sources: Personnel Costs: Total: 100,000 Maint. /Operating: Other: Total: 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 100,000 100,000 Land Purchase: Construction: Equipment Furniture: Contingency: Total Cost: 100,000 100,000 Submitted by: R. Hunt Walker Date: 8/9/2010 ll� Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Visitor Center I 2.Dept. /Division: Public Works/ Administration 3.Department Priority: Medium /High 4.Location: Next to existing Information booths on Brush Creek Rd. S.Project Description and Justification: In the initial planning process for the Entryway in 2003 and 2004 it was contemplated that the Town build a Visitor Center east of Highline Road on Brush Creek Road. The purpose of the Visitors Center was to give guests an opportunity to receive information at the entrance to the Town and before they made a decision to continue up Brush Creek Rd. or make a left on Highline Rd. towards the Two Creeks Base area. A conceptual design and cost estimate for the Center was developed. Construction of the Visitor Center was postponed in 2006 due to lack of funding. On a temporary basis the Marketing Department performs this function at Town Park Station at Town Park. This is not an ideal location because it is not at the entrance to Town and it is difficult to find. The original cost estimate was for over $700,000, and staff recommends designing a scaled down version. Funding— either the Marketing Departments capital fund or the General Fund are the logical funding sources. Initially the Personnel costs would not increase because it would be staffed at the same level as the current info function at Town Park. The $5,000 is for utilities for a new building. The Visitor Center should be included in the Planning study for the Entryway Phase III project. 6.Project Status: (Choose One) 1 X WAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 50,000 General Fund: 250,000 Land Purchase: Leases orCOP's: Construction: $450,000 RETTFund: Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: 500,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Other sources: 250,000 Personnel Costs: Total: 500,000 Maint. /Operating: 5 Other: Total: 5,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 50,000 50,000 Land Purchase: Construction: 450,000 450,000 Equipment Furniture: Contingency: Total Cost: 500,000 Submitted by: R. Hunt Walker Date: 8/9/2010 t Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: e k 2.Dept. /Division: Public Works/ Recreation 3.Department Priority: I Low 41ocation: I West Village S.Project Description and Justification: Over the past fifteen years various Council and Community members have mentioned building an Ice Rink within the Town. In the Comprehensive Plan that was officially approved by Council in March of 2010 an Ice Rink is listed as a possible amenity in the West Village Mixed Use CPA found on page 27 of the Comp Plan. 6.Project Status: (Choose One) 1 X WAG (placeholder) 7.Land Status: No Land involved 2 Conceptual Plan Budget (Choose one) City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: General Fund: Land Purchase: Leases orCOP's: Construction: RETTFund: Maybe Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Other sources: Private maybe Personnel Costs: Total: Maint. /Operating: Other: Total: A bunch 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 300,000 Land Purchase: Construction: 3,000,000 Equipment Furniture: Contingency: Total Cost: 3,300,000 Submitted by: R. Hunt Walker Date: 8/25/2010 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Bridge Program 2.Dept. /Division: Public Works Road Division 3. Department Priority: I Low 41ocation: I Various locations on Brush Creek Rd. S.Project Description and Justification: In the 1990's the Town was intent on rehabilitating Brush Creek. Yarrow Park, Mayfly Park, and the recent stream restoration project adjacent to Base Village are examples of this effort. In addition to restoring the creek the Town Council discussed removing all the culverts on Brush Creek and replacing them with bridges in order to further improve the Creek. The first culvert they contemplated replacing with a bridge was on Upper Woodbridge Road. It was in the CIP for several years, but never received funding. Since the Council felt it was important to replace culverts with bridges, it made it a condition of the Base Village approval to replace the Wood Road culvert with a bridge. Related/ WestPac constructed the bridge in 2007. In addition to the Woodbridge culvert the following are the remaining culverts to be replaced. 1. Upper Brush Creek Rd at Donny White curve, 2. BC Rd. at lower entrance to the Center, 3. Brush Creek Rd. at Owl Creek Rd., 4. Upper Snowmass Club Circle, 5. Lower Snowmass Club Circle, 6.Brush Creek Rd, east of the Highline Rd. roundabout (in Pitco). Since measurements and engineering of the potential bridge decks hasn't been done, therefore an arbitrary $1,000,000 per bridge is being used for the WAG number. Note: for budget purposes use $250 sq.ft (bridge deck). 6.Project Status: (Choose One) 1 X WAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 560,000 General Fund: Land Purchase: Leases or COP's: Construction: 7,440,000 RETTFund: Equipment Furniture: Road Fund: 8,000,000 Contingency: Grants: Total CIP Cost: 8,000,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Other Sources: Personnel Costs: Total: 8 Maint. /Operating: 20,000 Other: Total: 20,000 I1.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 560,000 Land Purchase: Construction: 7,440,000 Equipment Furniture: Contingency: Total Cost: 8,000,000 Submitted by: R. Hunt Walker Date: 4/14/11 q C Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Brush Creek Owl Creek Road Roundabout 2.Dept. /Division: Public Works Road Division 3.Department Priority: I High 41ocation: I Brush Creek and Owl Creek Roads 5.Project Description and Justification: During the 1999 Comprehensive Plan process the Town determined it wanted to maintain a traffic Level of Service C on the Town's main roads including Brush Creek Rd., Owl Creek Rd., Highline Rd., and Carriageway Roads. When the Town performed traffic studies to determine the projected traffic Level of Service in 2020, it was determined that the three main intersections on Brush Creek Road (Wood Rd., Owl Creek Rd., and Highline Rd.) needed to be improved to meet the LOS C standard. As a part of the Entryway project the Town built a roundabout at Highline Rd. and made it a condition of the Base Village approval to build one at Wood Road. Currently the left hand turn from Owl Creek Road onto Brush Creek Road operates at an LOS F during the afternoon peak hours in the winter and periodically operates at an LOS F at different times of the day for the rest of the year. It is not unusual for traffic to back up to Anderson Ranch on Owl Creek Rd. in the winter. With the build out of Sinclair Meadows and the addition of the Aspen School District Housing this intersection will only get worse. If the money was available in the Road Fund today, it should be built in 2011. 6.Project Status: (Choose One) 1 X WAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 200,000 General Fund: Land Purchase: Leases orCOP's: Construction: 2,800,000 RETTFund: Equipment Furniture: Road Fund: 3,000,000 Contingency: Grants: Total CIP Cost: 3,000,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: 0 other sources: Personnel Costs: 0 Total: 3,000,000 Maint. /Operating: 5,000 Other: Total: 5 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 200,000 200,000 Land Purchase: Construction: 2,800,000 2,800,000 Equipment Furniture: Contingency: Total Cost: 3,000,000 1 3,000,000 Submitted by: R Hunt Walker Date: 8/9/10 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1. Project Title: Brush Creek /Wood Rd. Roundabout 2.Dept. /Division: Public Works/ Road 3.Department Priority: High 41ocation: Intersection of Brush Creek Rd. Wood Rd. S.Project Description and Justification: The roundabout would replace the current four -way "T" intersection. When the Town began to contemplate the development of the Base Village Core area, it determined that the current intersection would not handle the increased traffic at this intersection. After evaluating different intersection designs including a 4 -way stop, offset "T and a Roundabout, the Town decided that a roundabout was the preferred intersection design. When Base Village was approved in 2004, it was determined the Town would contribute $800,000 to the construction of the roundabout, and the developer would pay the balance. Since 2004 the Town has spent $177,000 on design review of the roundabout thus reducing its obligation to $623,000. 6.ProjectStatus: (Choose One) 1 WAG (placeholder) 71and Status: No Land Involved 2 x Conceptual Plan Budget (Choose one) x City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 200,000 General Fund: Land Purchase: Leases orCOP's: Construction: 4,000,000 RETTFund: Equipment Furniture: Road Fund: 623,000 Contingency: Grants: Total CIP Cost: 4,200,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: 0 Other Sources: 3,5 Personnel Costs: Total: 4.2 m Maint. /Operating: 0 Other: Total: 0 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 200,000 200,000 Land Purchase: Construction: 4,000,000 4,000,000 Equipment Furniture: Contingency: Total Cost: 200,000 4,000,000 1 4,200,000 Submitted by: R. Hunt Walker Date: 8/11/10 1 i(�c Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Brush Creek Commuter Trail 2.Dept. /Division: Public Works/ Road 3.Department Priority: Medium 4.Location: Creekside Employee housing to the Mall via Brush Creek Road 5.Project Description and Justification: Currently there is heavy pedestrian traffic on Brush Creek Road from the Creekside Employee Housing project to the Mali. It is a dangerous situation especially in the winter. In the 1990's the Town Council recognized the problem and authorized the widening of Brush Creek Rd. to accommodate the pedestrian traffic. Since the paved shoulder is at the same elevation as the Brush Creek Rd. driving lanes, vehicles use the paved shoulder to cut the corner thereby making it uncomfortable for pedestrians. This proposal contemplates constructing a elevated concrete sidewalk on the east or downhill side of the road. A sidewalk in this area will provide the safety pedestrians need. Phase 11 would continue the commuter trail from Creekside to the Snowmass Center. 6.Project Status: (Choose One) X 9WAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 1 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: General Fund: Land Purchase: Leases orCOP's: Construction: 100,000 RETTFund: Equipment Furniture: Road Fund: 100,000 Contingency: Grants: Total CIP Cost: 100,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Other sources: Personnel Costs: Total: 100,000 Maint. /Operating: 500 Other: Total: 500 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: Land Purchase: Construction: 100,000 100,000 Equipment Furniture: Contingency: Total Cost: 100,000 100,000 Submitted by: R. Hunt Walker Date: 8/11/10 17 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Highline Road Trail 2.Dept. /Division: Public Works Recreation 3.Department Priority: I High 41ocation: Length of Highline Rd. S.Project Description and Justification: The Highline Road Trail has been on the CIP list for over 10 years. It is an important trail project because it would complete the loop around the golf course. Currently the Brush Creek Trail parallels Brush Creek Rd. from its intersection with Owl Creek Rd. at the Firehouse to the Highline Rd. roundabout. Similarly the Owl Creek Trail parallels Owl Creek Rd. from the BC Rd. intersection to just short of the Owl Creek/ Highline Intersection (at the entrance to the Two Creeks base area). Walkers, runners, and bicyclists use both of these trails to circumnavigate the golf course, but when they come to Highline Road they have no choice but to either use the shoulder or pavement. Compared to eitherthe Brush Creek Trail or Owl Creek Trail it will be expensive to construct because there is not enough shoulder in some places to put the trail. In those places we might have to cantilever the trail and in others we might need to construct retaining walls. Preliminary engineering needs to be done before we know how expensive the trail will be. b.Project Status: (Choose One) 1 X WAG (placeholder) 71and Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 0 Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 30,000 General Fund: Land Purchase: Leases or COP's: Construction: $270,000 RETTFund: Equipment Furniture: Road Fund: 300,000 Contingency: Grants: Total CIP Cost: $300,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Persnnnel Number: Othersources: Personnel Costs: Total: 300,000 Maint. /Operating: 1 Other: Total: 1 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 30,000 30,000 Land Purchase: Construction: 270,000 270,000 Equipment Furniture: Contingency: Total Cost: $300,000 $300,000 Submitted by: R. Hunt Walker Date: 8/11/10 /9— Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Brush Creek Road Fence Replacement 2.Dept. /Division: Public Works Road Division 3.Department Priority: I Low 4.Location: I Brush Creek Road 5.Project Description and Justification: Replacement of peeled log fence along Brush Creek Road, bordering the golf course, from roundabout to 20MPH curve. The fence is rotten and much of it has been removed. The inspiration for the original fence was contained in the BTA Plan developed by Ben Woods. The fence would depict our ranching heritage and frame Brush Creek Rd. 6. Project Status: (Choose One) 1 x WAG (placeholder) 71and Status: No Land Involved 2 Conceptual Plan Budget (Choose one) x City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value S. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng,: General Fund: Land Purchase: Leases orCOP's: Construction: RETFund: Equipment Furniture: 125,000.00 Road Fund: 125,000.00 Contingency: Grants: Total CIP Cost: 125,000.00 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Othersources: Personnel Costs: Total: 125, 000 Maint. /Operating: Other: Total: 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: Land Purchase: Construction: Equipment Furniture: $125,000 $125,000 Contingency: Total Cost: $125,000 $125,000 Submitted by: John Baker Date: 8/10/2010 9c Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Building Replacement Schedule 2.Dept. /Division: Public Works Facility Maintenance 3.Department Priority: I High 4.Location: I various S.Project Description and Justification: Currently the Facility Maintenance Division is developing a replacement schedule for all the Town's facilities including but not limited to Town Hall, Parcel C, Operations Center, Recreation Center, Town Park Station, and the Snowmelt Road Boiler plants. The replacement schedule would include large ticket items such as roofs and mechanical systems. A replacement schedule, including estimated costs, will be developed for each Town Facility, but since the project isn't complete costs are not included on this form. 6.Project Status: (Choose One) x WAG (placeholder) 71and Status: No Land Involved 2 Conceptual Plan Budget (Choose one) x 1 9City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 4.Proposed Method of Funding: Costs: Planning, Design, Eng.: General Fund: Land Purchase: Leases orCOP's: Construction: RETT Fund: Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: Bonds: Excise Tax Fund: 10.Annual Operating Costs Housing Funds: Personnel Number: Other sources: Personnel Costs: Total: Maint. /Operating: Other: Total: 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: Land Purchase: Construction: Equipment Furniture: Contingency: Total Cost: Submitted by: R. Hunt Walker Date: 7 -25 -11 ��c Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Performing Arts Center 2.Dept. /Division: Snowmass Tourism 3. Department Priority: I High for the community 41ocation: TBD S.Project Description and Justification: A study conducted by Business Research Division, Leeds School of Business, University of Colorado at Boulder, 2004, revealed that the total economic impact of arts culture on Aspen /Snowmass totaled $84.9MM, the majority during the summer season. Direct expenditures from 16 studied organizations were $17MM and secondary expenditures were $10.2MM. Total audience spend, direct and indirect, was over $200 per person, totaling $57.7MM. 83% of this spend was made May through October, with the remaining 17% November through April. Total employment is 209 F/T and 596 P/T jobs. Snowmass reaps almost none of these benefits given we are lacking a staple of many tourism destinations a performing arts center. Building such a facility would allow for programming that is different than /complementary to Aspen's offerings. It would give us another option for groups and provide an indoor facility for a more balanced risk against current outdoor events which are significantly dependent on weather. It is suggested a third party management company or 501©3 would program and operate all facets of the performing arts center, developing and managing the p &I to include providing rent to the town and receiving revenue from ticket sales, fees from promoters /groups, and concession merchandise sales. Given this is a project of great magnitude (financial and construction impacts), before embarking on it, a feasibility study is required. This CIP is requested to fund the study. It would evaluate performing art centers in other resorts and then determining the right elements for one in Snowmass, from size, type, location, components (ticket office, green room, scenery workshop, a /v, f &b), traffic, etc., as well as operating options and all other requirements for it to be a successful amenity here. 6.Project Status: (Choose One) X WAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) City Owned 3 Final Plans Specifications Budget Partially Owned 4 1 9Budget Based on Actual Bids Not Yet Acquired Estimated Value Doesn't need to be Town -owned land 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 50,000 Feasibility study only General Fund: 50,000 Land Purchase: Leases orCOP's: Construction: RETTFund: Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: Bonds: Excise Tax Fund: 10.Annuai Operating Costs: Housing Funds: Personnel Number: Other sources: Personnel Costs: Outside biz or 501@3 Total: 50,000 programmed? Maint. /Operating: Other: Total: 0 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 50,000 50,000 TBD Land Purchase: Construction: Equipment Furniture: Contingency: Total Cost: 50,000 50,000 Submitted by: Susan Hamley Date: 8/12/10 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 I. Project Title: Town Hall Parking Expansion 2.Dept. /Division: Town Manager 3.Department Priority: I Medium I 4.Location: I Point site opposite Town Hall S. Project Description and Justification: Town Hall was built without adequate parking for employees and visitors. The shortage of parking has been evident from the day Town Hall was opened. Although an analysis of how much additional parking is needed, the proposal assumes 20 paved spaces are needed at the cast of $10,000 a space. 6.Project Status: (Choose One) X WAG (placeholder) 7.Land Status: No Land Involved L3 4 Conceptual Plan Budget (Choose one) X City Owned Final Plans Specifications Budget Partially Owned Budget Based on Actual Bids Not Yet Acquired Estimated Value S. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: General Fund: 200,000 Land Purchase: Leases orCOP's: Construction: 200,000 RETTFund: Equipment Furniture: Road Fund: Contingency: Grants: Total C1P Cost: 200,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Other sources: Personnel Costs: Total: 200,000 Maint. /Operating: 2,000 for plowing Other: Total: 2,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: Land Purchase: Construction: 200,000 200,000 Equipment Furniture: Contingency: Total Cost: 200,000 200,000 Submitted by: Russ Forrest Date: 8 -11 -10 a.a. C U c 6 PD gJ I 1 u` C, i a� L L 11 f z t 4 U' t Sv ti �r Z 1 i t r Via° r-1 J y, m_ 3 r f L Lu, d m c a m E p 1 m'_' H wo 3 c o c U E S a 0.2 w R ll.l O I IU t Q �'c m c CL 00 I Sb'Vr ONS .t l al t m c `o CL c m c' t; U F r e Oi •ro m, v 3( a i UI K 3idP U' v c 0 4 U N o N C U p m m m N ri> w 0 E= p U H° N N Q p U) Q' N V w y� C p F m >m (n F= dam Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Snowmastodon Project 2.Dept. /Division: Town Manager 3.Department Priority: I High 4.Location: TO be determined 5.Project Description and Justification: Concept Plan to be presented on August 15, 2011 6.Project Status: (Choose One) 1 x WAG (placeholder) 7.1-and Status: No Land Involved 2 Conceptual Plan Budget (Choose one) City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: General Fund: Land Purchase: Leases orcOP's: Construction: RETrFund: Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: Other sources: Personnel Costs: Total: Maint. /Operating: Other: Total: 11.Capitai Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 Yrs. Planning, Design, Engineering: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Land Purchase: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Construction: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment Furniture: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Contingency: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Cost: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 I. Project Title: Trails to Transit Improvement Program 2.Dept. /Division: Transportation /Public Works 3.Department Priority: I Medium -High 41ocation: Town Wide 5.Project Description and Justification: The Town continues to be supportive of alternative modes of transportation to the use of private automobiles. The community has a fine pedestrian /bike trail network and a good transit system. This project is a study to overlay the mapping of the infrastructure for both trails and transit stops with the commercial and activity nodes within the community to strengthen the interconnectivity of the mobility options. This may include commuter trails linking employee housing to jobs, or provide better connection between residential neighborhoods and existing bus stops. Engineering studies will help address areas with more difficult transitions in grades, The concept is referenced in the Comprehensive Plan on page 33 Chapter 8 Transportation "Develop a fully integrated commuter oriented trail, bike and pedestrian system for year -round use that connects to regional trail systems and transit stops." 6.Project Status: (Choose One) 1 X WAG (placeholder) 71and Status: No Land Involved 2 Conceptual Plan Budget (Choose one) City Owned 3 Final Plans Specifications Budget X Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 50,000 General Fund: Land Purchase: Leases orCOP's: Construction: RETrFund: 50,000 Equipment Furniture: Road Fund: Contingency: Grants: Total CIP Cost: 50,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: None Other Sources: Personnel Costs: Total: 50,000 Maint. /Operating: Other: Total: 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: $50,000 $50,000 Land Purchase: Construction: Equipment Furniture: Contingency: Total Cost: 1 $50,000 1 1 1 1 1 $50,000 Submitted by: David Peckler Date: 8 -17 -2010 a�� Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 I. Project Title: =West Bus Storage Facility Transit Office 2.Dept. /Division: Transportation /Admin. Bus 3.Department Priority: I High 41ocation: Village Lots 3 2 S.Project Description and Justification: The project is to relocate the Village Shuttle bus storage facility in the Parcel C building (Gateway) and the Transportation department offices in the Shell commercial building to one location. Pulling the bus storage out of the Parcel C building will improve and expand delivery truck access to the Mall. This will remove a number of delivery trucks from Daly and Elbert lanes which will improve the circulation around the Mall area. Increased storage space for commercial businesses or other uses are also a possibility. Relocating the bus storage facility from the commercial core will remove a key obstacle to redevelopment of the area. The existing bus storage facility is 23 years old. Consolidating the Transportation department's offices with the bus operations is more efficient and would free up the office lease payments of $30,000 annually. The movement of the existing bus storage facility and transit offices are tied to the Comprehensive Plan under: the Key Objective for West Village -Mixed Use CPA on page 27 of Chapter 7 Built Environment, and improving delivery functions is a goal on page 43 in Chapter 10 Actions and Implementations Transportation Table #3. 6.Project Status: (Choose One) 1 X WAG (placeholder) 7.1-and Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 900,000 General Fund: Land Purchase: Leases or COP's: Construction: 6,500,000 RETT Fund: 4,140,000 Equipment Furniture: Road Fund: Contingency: 740,000 Grants: 4,000,000 Total CIP Cost: 8,140,000 Bonds: Excise Tax Fund: SO.Annual Operating Costs: Housing Funds: Personnel Number: 0 Other Sources: Personnel Costs: Total: 8,140,000 Maint. /Operating: 12,000 Other: Total: 12,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 900,000 Land Purchase: Construction: 7,240,000 Equipment Furniture: Contingency: Total Cost: 900,000 7,240,000 Submitted by: David Peckler Date: 8/10/2010 05-k Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: West V illage Ma ll Transit Station 2.Dept. /Division: Transportation /Bus 3.Department Priority: High 4.I.ocation: RFTA Depot /Upper Village Access /Lots 7,6 &5 S.Project Description and Justification: The project is to provide the terminus for RFTA and Village Shuttle vehicles in the Village Mall area. The original concept combined both the local and regional transit services into one space. With Base Village now operational and both services running through thatfacility, it may not be necessary to combine the two facilities at the Mall because they interface in Base Village. The decision on combining or keeping the two services separate will come out of the planning efforts. Regardless, the RFTA Mall facility dates back to the 1970's and is in need of complete reconstruction and expansion. The Village Shuttle depot was constructed in 1988 and could use upgrades. Fundamentally, the retaining structures supporting the Upper Village Access road, the RFTA depot and lots 7, 6 5 are in need of replacement sooner than later. Reconfiguring the Upper Village Access road to function better would be an improvement as well. There have been numerous studies of this project since 1983. The stated goal of this project is "The Snowmass Village Transportation Plaza provides a first class local and regional transit facility to accommodate the needs of the community for many years to come. Providing this transit facility will improve the transit rider's experience increasing transit ridership. This will also help to absorb the transportation impacts of growth, preserving the community's quality of life by maintaining low traffic levels and clean air." There is roughly 6.5 million available in EOTC funding for the regional transit improvements, This project is referenced in the Comprehensive Plan in numerous places relative to the West Village CPA on pages: 27 in Chapter 7 Built Environment Key Objectives for West Village... "Improve Transit," and Chapter 10 Actions and Implementation, Transportation Table, Item #3 Incorporate a revised transit center that removes pedestrian Vbus conflicts and consolidates bus services." 6.Project Status: (Choose One) X gWAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired 1 Estimated Value S. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng,: 1,900,000 General Fund: Land Purchase: Leases orCOP's: Construction: 9,700,000 RETrFund: 2,260,000 Equipment Furniture: Road Fund: Contingency: 1,160,000 Grants: 4,000,000 Total CIP Cost: 12,760,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: 5 Othersources: 6,500,000 Personnel Costs: 150,000 Total: 12,760,000 Ma int./Ope rating: 100,000 Other: Total: 250,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 1,900,000 Land Purchase: Construction: 5,760,000 5,100,000 Equipment Furniture: Contingency: Total Cost: 1,900,000 5,760,000 5,100,000 Submitted by: David Peckler Date: 8/10/2010 a (0 TOWN OF SNOWMASS VILLAGE TRANSPORTATION DEPARTMENT 10- Aug -07 MALL TRANSIT STATION PROJECT The Town of Snowmass Village (TOSV) has been studying transportation problems in the existing commercial area, known as West Village, for a long time. The community began working on a new West Village Revitalization Plan (WVRP) to address the transportation and pedestrian problems, while encouraging redevelopment of the oldest properties in the community. The key component of the WVRP is the construction of a new transit station that consolidates the local and regional transportation systems in one location. The goal is to enhance the transit station and improve circulation through: the reconfiguration of the road network, consolidation of the existing parking and separating pedestrian circulation from auto traffic. This will improve the public safety, the efficiency of transit and pedestrian circulation. On April 17, 2006 the TOSV Council agreed to study a Joint Development Project with the private sector under the Federal Transit Administration guidelines for Transit Oriented Development (TOD.) Through collaboration on the Joint Development project, we plan to achieve the improvements. This is a summary of the planning funds required for the project. PERLIMINARY CAPITAL COST PROJECTIONS ON CONCEPTUAL PLAN: 1 Transit Station: Including Road Realignment, Parking Structure (Replacement,) $21,250,400 Pedestrain Connections, and Office. (Parking $7.OM, Office $0.35M, Road $1.9M, Transit Station $4.5M, Pedestrian $0.75M.) 2 Transit Bus Storage Facility (32,000 sq ft $180 /sq ft.) $5,760,000 TOTAL TRANSPORTATION IMPROVEMENTS $27,010,400 SOFT COST PROJECTIONS: 1 Environmental Study: NEPA EIS $50,000 2 Soils/Testing $42,000 3 Architectural 6.5% $1,755,676 4 Engineering 4..2437% $1,146,241 5 Sub Consultants (Route Study Fare Structure) $80,000 6 Financial Package $50,000 7 Public Outreach $40,000 8 Attorney Fees $50,000 9 TOSV Administration (Land Use, Planning Administration) $110,000 10 Appraisals (Land Value Revenue Analysis) $35,000 11 Urban Innovations Fee $550,000 12 Marketing Study $10,000 13 Survey Mapping $15,000 14 Traffic Study $18,000 15 Zoning Guidelines $75,000 TOTAL SOFT COST $4,026,917 14.91% TOTAL PROJECT COSTS $31,037,317 INFLATION OF CONSTRUCTION COSTS TO 2010 $4,321,664 13.92% PROJECT COST ON COMPLETION IN 2012 $35,358,981 Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: West Village Snowmelt Road Relocation 2.Dept. /Division: Transportation /Public Works 3.Department Priority: I High 41ocation: Village Lots 7 6, 5, 4, 3 5.Project Description and Justification: The project is to relocate the through lanes of Lower Snowmelt Rd to the outside of the redeveloped parking lots #4 -6. All through traffic and parking lots (structure) entrance(s) for lots 4, 5 6 will be relocated to the new roadway. This project will also align the Upper Village access road with Elbert lane to improve circulation in the Upper Village. This will improve pedestrian access to the Mall area by reducing pedestrian /vehicle conflicts that occur on Lower Snowmelt Rd at the entrance to the West Village Mall. It will bring some peace to the chaotic congestion that exists today in the Mall area. This project should be coordinated with the improvements to the parking and transit facilities in the Mall area. This is referenced in the Comprehensive Plan on page 34, Chapter 8 Transportation "Reduce conflicts between pedestrians, buses and delivery services." 6.Project Status: (Choose One) 1 X WAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 400,000 General Fund: Land Purchase: Leases orCOP Construction: 3,000,000 RETTFund: Equipment Furniture: Road Fund: 3,740,000 Contingency: 340,000 Grants: Total CIP Cost: 3,740,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: 0 Other Sources: Personnel Costs: Total: 3,740,000 Maint. /Operating: 45,000 Other: Total: 45,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 S Year Total Costs Beyond S yrs Planning, Design, Engineering: 400,000 Land Purchase: Construction: 3,340,000 Equipment Furniture: Contingency: Total Cost: 400,000 3,340,000 Submitted by: David Peckler Date: 8/10/2010 a Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: West Village -Mall Parking Program 2.Dept. /Division: Transportation /Parking 3.Department Priority: I High 4.1-ocation: Village Lots 7, 6, 5 4 S.Project Description and Justification: The project is to coordinate the West Village improvements to the roadway and transit facilities with the replacement of parking spaces in the Mall area. The existing tie walls in area have outlived their useful life and are in need of replacement. Providing additional parking and a better circulation plan for Mall area is warranted. This project assumes 240 parking spaces at a unit cost of $42,500 per parking space. The parking in the Mall area has been constrained for many years. Although there has been growth in the subdivisions around the community, there has been no expansion of infrastructure to provide additional access to the commercial activity in the Mall. In the Comprehensive Plan on page 27 under the Key Objectives for West Village it states "Use existing surface parking more efficiently and increase capacity through parking structures 6.Project Status: (Choose One) X WAG (placeholder) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 1 9 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 1,600,000 General Fund: Land Purchase: Leases orCOP's: Construction: 11,500,000 RETTFund: Equipment Furniture: Road Fund: Contingency: 1,310,000 Grants: Total CIP Cost: 14,410,000 Bonds: 7,000,000 Excise Tax Fund: 10.Annual Operating Costs Housing Funds: Personnel Number: 5 other sources: 7,410,000 Personnel Costs: 150,000 Total: 14,410,000 Maint. /Operating: 100,000 Other: Total: 250,000 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 1 1,600,000 Land Purchase: Construction: 6,000,000 5,500,000 11,500,000 Equipment Furniture: Contingency: 1,310,000 1,310,000 Total Cost: 1 1 1,600,000 1 6,000,000 1 6,810,000 14,410,000 Submitted by: David Peckler Date: 8/10/2010 a�� Town of Snowmass Village Capital Improvement Project Request Form 2011 -2015 1.Project Title: Bus Stop Improvement Program 2.Dept. /Division: Transportation /Public Works 3.Department Priority: High 41ocation: Upper Mountain View, Creekside Center entrance and Dirt Circle, Meadow Ranch Fairway III, Owl Creek Rd Fire House, and Brush Creek /Owl Creek Rd intersection Rd S.Project Description and Justification: The project is to improve a number of bus stops located around the community: the bus stops on Upper Brush Creek Rd that service the Creekside and Mountain View employee housing units, the shelter and stops at a redesigned Brush Creek /Owl Creek Intersection, the Owl Creek Rd stop across from the Firehouse, and a stop at Meadow Ranch across from Fairway III driveway. There are seven locations involved in this project. In most cases retaining walls will be necessary to support the pullout or shelter. Bus shelters are being considered in two locations. Staff is projecting: $200,000 each for the two downhill stops across form Mountain View and at the Center entrance to Creekside, $140,000 for "dirt circle" on the uphill side (including shelter), $90,000 for a pullout at Meadow Ranch, $340,000 for two new stops at the Brush Creek /Owl Creek Intersection (shelter on downhill side), and $220,000 for pullout and retaining wall on Owl Creek Rd across from the Firehouse. It is our assumption that bus service to the Mountain View and Creekside employee housing units is to continue along Upper Brush Creek Rd. The locations are noted in the current Comprehensive Plan in Appendix VIII: Chapter 8 Transportation, map 8.4: Transit Stops. 6.Project Status: (Choose One) 1 X WAG (piacehoider) 7.Land Status: No Land Involved 2 Conceptual Plan Budget (Choose one) X City Owned 3 Final Plans Specifications Budget Partially Owned 4 Budget Based on Actual Bids Not Yet Acquired Estimated Value 8. Total Estimated Capital 9.Proposed Method of Funding: Costs: Planning, Design, Eng.: 185,000 General Fund: Land Purchase: Leases or COP'S: Construction: 885,000 RETT Fund: 950,000 Equipment Furniture: Road Fund: 240,000 Contingency: 120,000 Grants: Total CIP Cost: 1 1 190,000 Bonds: Excise Tax Fund: 10.Annual Operating Costs: Housing Funds: Personnel Number: 0 other sources: Personnel Costs: Total: 1 1 190,000 Maint. /Operating: Other: Total: 11.Capital Improvement Project's Cost Per Year: 2011 2012 2013 2014 2015 5 Year Total Costs Beyond 5 yrs Planning, Design, Engineering: 185,000 185,000 Land Purchase: Construction: 500,000 505,000 1,005,000 Equipment Furniture: Contingency: Total Cost: 685,000 505,000 1,190,000 Submitted by: David Peckler Date: 7/25/2011 TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: August 1, 2011 Colorado Association of Ski Town The next meeting of CAST is in Grand Lake on August 25 -26 The following meeting is in Park City on October 27 and 28 Please contact Barb Peckler to make an RSVP for the Grand Lake CAST meeting. Itenr,)Rrategic Plan Updated on July 26, 2011 The following Table is a summary of the action plan from the various topics discussed at the retreat in January. Action Priority Timing Who Base Village Next Steps 1 When Foreclosure is Russ Forrest completed Economic /Fiscal Actions 1 STO Metrics -FAB meeting to review Susan Hamley STO metrics on July 13 Aug 13th Board Structure Susan Hamley (ASC Position) Sept. 19, 2011 Summer Events/ Marianne Marketing -March 21 (Complete) Rakowski Sales Tax Study Marianne -March 21, 2011 Rakowski (Complete) Financial Updates M.R. June 6, 2011 /July 5, 2011 /next one as part of 2012 Budget Ice Age Discovery 1 Long Term/Tusk August 15, 2011 Tusk Force Force /Complete Business Plan 2011 short term -On going TM Reports Russ Forrest actions Susan H. Housing Housing Policy for 1 (Complete) Chris Conrad Development Housing Projects 3 Guidelines completed Joe Coffey on June 20 Council gave authorization for final phase of Rodeo on July 5th Environment 2 EAC Structure EAB's first meeting on Lesley /EAC August 19th REOP Policy May 2, 2011 (approved Mark Kittle Discussion 2nd Reading) Urban Renewal Authority 2 At any point Council Russell Forrest would like to have this discussion -need a p urpose statement Capital Improvement 3 August 1 +15th Hunt Walker, Process Solid Waste Collection 3 Staff is recommending Hunt Walker EAB review and then review with Council in summer Pedestrian Crossing 3 September 6th Art Smythe, David Recommendations Peckler, Hunt Walker West Village Transportation 3 Will review with the CIP David Peckler Facilities on August 1S and 15th Staff Development 3 Jul 5 (Complete) Russ Forrest Town Fiscal Sustainability 3 August 15 Marianne and Russ Forrest Other Pending Actions The following is a summary of actions that either the Council has requested or actions staff has proposed and is working on for the Town Council. Staff Action Status Date to follow -up Contact w/ Council Finance Marianne GID Advisory Once the foreclosure is complete, bring After Base Village Board back the discussion of the GID Foreclosure is Advisory Board to the GID Board. complete but before the budget process begins for 2012 budget Planning Chris Conrad Sign Code Planning will review current sign code Summer 2011 and discuss revisions with the Town Council Planning Discussion of Council would like to understand the September 2011 zoning change pros and con implications of zoning for undeveloped parcels open space in the Horse Horse Ranch Ranch pasture and in Two Creeks. Parcels, Parcel F and Two Creeks Town Clerk Rhonda Paperless The Town Clerk will prepare a September 2011 Coxon Packets for presentation for Council on Council implementing a paperless packet for Council meetings and include with that a demonstration of available technolo Public Works Public Works Creation of a Council requested that a discussion be September 2011 parking area scheduled in the future with input from across from staff on the costs and other design Public Work site implications for creating trail head for the Tom parking that historically was there. Blake Trail Rodeo /Public Improve the Investigate whether fencing is ripped Works appearance of and needs to be maintained by the the Intercept Lot Rodeo. Generally maintain the appearance of this area, to the extent p ossible. 3"' Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA AUGUST 15, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-minute time limit) Item No. 3: COUNCIL UPDATES Item No: 4: ICE AGE DISCOVERY COMMITTEE PRESENTATION OF CONCEPT PLAN (IF ITEM DOES NOT OCCUR ON 8/1/11) (Time: 60 Minutes) ACTION REQUESTED OF COUNCIL Provide direction on next steps. --Ice Age Discovery Committee Item No. 5: INTERLUDE REOP WAIVER (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: --Mark Kittle Item No. 6: INTERLUDE RE-PLATTING (GET LANGUAGE FROM JD) (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: --John Dresser Item No. 7: CAPITAL IMPROVEMENT PROJECTS DISCUSSION (Time: 120 Minutes) ACTION REQUESTED OF COUNCIL: Receive presentation and provide input to staff. --Hunt Walker Item No. 8: MANAGER'S REPORT (Time: 10 minutes) --Russell Forrest ...........................Page (TAB Item No. 9: AGENDA FOR NEXT TOWN COUNCIL MEETING 08-15-11 TC Page 2 of 2 Page (TAB Item No. 10: APPROVAL OF MEETING MINUTES FOR: Page (TAB Item No. 11: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS I Page (TAB) Item No. 12: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 2 hours (excluding items 1-3 and 8 —11) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Town Council Meeting 4:00 p.m. IN Rodeo Free Concert 7 8 9 10 11 12 13 Rodeo Free Concert 14 15 16 17 18 19 20 Town Council Meeting 4:00 p.m. Rodeo Free Concert 21 22 23 24 25 26 27 I vul Community Picnic!!! 28 29 30 31 1 1 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 Labor Day Town Council Meeting ill,. 4:00 p.m. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Town Council Meeting 4:00 p.m. N 1 25 26 27 28 29 30