Loading...
10-03-11 Town Council Packets SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA OCTOBER 3, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: DEMONSTRATION ON 1 -PAD 2 FOR PAPERLESS PACKET SOLUTION (Time: 45 Minutes) ACTION REQUESTED OF COUNCIL: Received presentation and demonstration and provide direction to staff. Rhonda B. Coxon ...........................Page 1 (Tab A) Item No. 5: RESOLUTION NO. 26, SERIES OF 2011 INTERLUDE REOP WAIVER A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE GRANTING A WAIVER FROM RENEWABLE ENERGY OFFSET PROGRAM FEES CONTAINED IN THE ENERGY CONSERVATION CODE IN CHAPTER 18, ARTICLE XI OF THE SNOWMASS VILLAGE MUNICIPAL CODE TO THE INTERLUDE CONDOMINIUMS HOMEOWNERS ASSOCIATION (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify, or Deny Resolution No. 26, Series of 2011. -John Dresser ...........................Page 3 (TAB B) Item No. 6: RESOLUTION NO. 29, SERIES OF 2011 IN SUPPORT OF COUNTY BALLOT REFERENDUM 1A A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE EXPRESSING SUPPORT FOR PITKIN COUNTY REFERENDUM 1A TO PROVIDE FUNDING TO THE PITKIN COUNTY HEALTHY COMMUNITY FUND FOR AN ADDITIONAL FIVE YEARS TO PROVIDE STABLE FUNDING FOR HEALTH AND HUMAN SERVICES AND COMMUNITY NON PROFIT PROGRAMS (Time: 10 Minutes) 10-03-11 TC Page 2 of 3 ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution 28, Series of 2011 --John Dresser Page 6 (TAB C) Item No. 7: ICE RINK SHELTER (Time: 45 Minutes) ACTION REQUESTED OF COUNCIL: Receive input and provide direction. --Hunt Walker Page 9 (TAB D) Item No. 8: MANAGER'S REPORT (Time: 10 minutes) --Russell Forrest ...........................Page 13 (TAB E) Item No. 9: AGENDA FOR NEXT TOWN COUNCIL MEETING October 17, 2011 Regular Meeting Page 16 (TAB F) Item No. 10: APPROVAL OF MEETING MINUTES FOR: July 18, 2011 August 1, 2011 August 15, 2011 Page 18 (TAB G) Item No. 11: COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS Page 36 (TAB H) Item No. 12: EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Village Municipal Code Section 2-45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6-402(4)(f)(1) and Snowmass Village Municipal Code Section 2-45(c)(6); 10 -03 -11 TC Page 3 of 3 Provided, there is an affirmative vote of two thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Item No. 13: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 2 hours (excluding items 1 -3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon Town Clerk DATE: October 3, 2011 SUBJECT: Paperless Packet I Pad 2 Demonstration from Radio Shack I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: To determine if there is interest from Town Council in implementing a paperless packet at this time and to participate in the demonstration of the I Pad 2, and provide feedback and direction. II. BACKGROUND In February of 2009 the Town of Snowmass Village developed an Environmental Sustainability Plan, within that document under: 5. RESOURCE CONSERVATION, RECYCLING AND SOLID WASTE, the implementation concepts included: Reduce office paper use by 20% throughout the Town organization a. By promoting use of TOSV Web Site and other electronic means to distribute information b. Install monitors or "smart board" in conference rooms c. Require double sided printing capability in all new printer or copy purchases, and implement reuse of paper already printed on one side for "fax" and draft print jobs d. Transition document archiving from paper -based to electronic format. e. Convert to paperless Council packet, newsletter and payroll systems. f. Develop electronic Building Permit application. A lot of the above has been implemented. The Clerk's office is now working on item (e). At the last discussion with Council staff was directed to provide a demonstration of options to go paperless. At this time one Council Member is already paperless; other Council members have concerns of how note taking can be done on the I Pad2. Radio Shack from the Glenwood Springs Mall will be providing a demonstration today on how to use the I Pad 2 effectively and to answer any questions Council members may have. I would also like to provide some background information on budget and paper usage for the last few years. In 2008 we had a $6,000 budget for supplies and paper in the General Administration budget. In 2009 and 2010 it was reduced to $2,000 which barely kept the Town supplied in paper and we cut all basic supplies. Please keep in mind I purchase paper for all departments except Marketing and Group Sales. The 2011 Budget was increased to $3,500 due to paper costs and we had to order office supplies this year. 1 10 -03 -11 Paperless Packet Memo Page 2 of 2 Cost for Council Packets per year I Pad 2 Cost $1,500 in Paper Cost $4,000 for I Pad $2,400 in Labor $650.00 for 2 year Warrant $6,960 in ink for copier $20 per average application $15 per St list *Total $10,860 yearly cost $5,090 onetime fee *this does not include scanning and uploading or preparing the packet only copying Average Smart Board cost is approximately $3,100 for just board no software or installation fees included. I have used many different vendors for purchasing paper getting the best price possible for the Town in these trying times. Between staff time and paper usage I feel the I Pad 2 will increase efficiency and will pay for themselves within a half of year and it is a onetime fee. It is also keeping in line with the Environmental Sustainability Plan that the town approved. Each I Pad 2 is $500.00 and we would need 8 of them. This would include five for Council Members, one for the Town Manager, one for the Town Attorney and one for the Clerk's Office as the main control for downloading to each I Pad. III. STAFF RECOMMENDATIONS AND FINDINGS I would like to advise Council that I have done research for two years on paperless packets and have found that there is different software and programs of which are attached to this memo. Due to a reduction in staff, the Clerk's office needs to utilize staff efficiently, while keeping in mind the ease of use for Council members. I would like to pursue the purchase of the I Pad 2's with the writing applications, and am looking for Council approval. I will be available to answer questions. This cost is not currently in the 2012 budget. The I Pad 2's will stay at the Clerk's office and packets will be uploaded before each meeting and put in your box, then they will be left after each council meeting same as what we do with the books. I will load all the applications for you. Staff recommends that Council provide feedback on this product and provide further direction. 2 MEMORANDUM TO: Snowmass Village Town Council FROM: John Dresser DATE: October 3, 2011 SUBJECT: Resolution No. 26, Series of 2011 I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Consideration and approval of Resolution No. 26 granting waiver of REOP fees to Interlude. II. SUMMARY OF PROJECT Interlude Condominiums Homeowners Association proposed a courtyard snowmelt project and asked for waiver of the REOP fee -in -lieu. III. BACKGROUND Town Council heard the request at the September 6, 2011 Council meeting and directed staff to prepare a Resolution granting the waiver. IV. DISCUSSION ITEMS: ALTERNATIVES AND IMPLICATIONS V. STAFF RECOMMENDATIONS AND FINDINGS Staff recommends Town Council approve Resolution No. 26. 3 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 26 SERIES OF 2011 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE GRANTING A WAIVER FROM RENEWABLE ENERGY OFFSET PROGRAM FEES CONTAINED IN THE ENERGY CONSERVATION CODE IN CHAPTER 18, ARTICLE XI OF THE SNOWMASS VILLAGE MUNICIPAL CODE TO THE INTERLUDE CONDOMINIUMS HOMEOWNERS ASSOCIATION WHEREAS, the Town of Snowmass Village adopted the Renewable Energy Offset Program "REOP in 2008 and subsequently amended REOP in 2011; and WHEREAS, Section 8 of REOP permits the Town Council to waive any or all of the provisions of REOP on a case by case basis, prior to application for a Building Permit based upon a finding of a) community benefit, b) public safety need, c) unique site considerations on the property that cause a demonstrable reduction in safety for users of the property and d) unique site considerations on the property that cause undue hardship to mitigate energy use on -site due to unfavorable solar access or adverse effects (i.e. glare, noise, smell or other nuisance) to adjacent property; and WHEREAS, Section 8 of REOP requires the Town Council to consider the totality of the circumstances including evidence presented pursuant to the categories above; and WHEREAS, Interlude Condominiums Homeowners Association has submitted a waiver request for a snowmelt project to be undertaken by the Association; and WHEREAS, the Town Council has reviewed the request at its public meeting on September 6, 2011; and NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: FINDINGS: 1. That the Town Council of the Town of Snowmass Village hereby finds that the waiver request submitted by the Interlude Condominiums Homeowners Association demonstrate community benefit by allowing access to the ski area over Interlude Condominiums Homeowners Association property. 2. Town Council also finds that on -site production of renewable energy production is impractical, and given the location and unique physical constraints of the property site, would cause undue hardship to mitigate energy use on -site due to glare on the adjacent ski runs. 3. Town Council further finds that Interlude Condominiums Homeowners Association has demonstrated that a reduction in safety of users of the property will occur in that a unique perma -frost condition occurs in the courtyard due to excessive shading. 4. Town Council further finds that there is a public safety need in allowing skiers and snowboarders safe passage to the ski slopes. 1 4 TC RESO No. 11 -26 Page 2 of 2 ACTION: 1. Town Council hereby grants a waiver to Interlude Condominiums Homeowners Association in the amount of the REOP fees for the snowmelt courtyard project in the amount of $175,666.00 calculated as follows: a) 6000 square foot project requires REOP fee -in lieu of $226,666.00 less one -time exemptions used in the amount of 1350sq.ft. (50 sq.ft. per dwelling unit x 27 units) equals 4650 sq.ft to be mitigated for a fee -in -lieu of $175,666.00. CONDITIONS: 1. The waiver granted by this Resolution is conditioned on and may only be utilized by the Interlude Condominiums Homeowners Association upon Interlude Condominiums Homeowners Association securing fee simple ownership of the property where the courtyard snowmelt project is sited. INTRODUCED, READ AND ADOPTED, by the Town Council of the Town of Snowmass Village, Colorado, on the 3rd day of October, 2011 upon a motion made by Council Member and seconded by Council Member and by a vote of in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney 5 MEMORANDUM TO: Snowmass Village Town Council FROM: John Dresser DATE: October 3, 2011 SUBJECT: Resolution No. 29, Series of 2011 I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Consideration and approval of Resolution No. 29 supporting Referendum IA, and urging Snowmass Village voters to vote for Referendum IA. II. SUMMARY OF PROJECT Referendum 1 A provides stable funding by extending the Healthy Communities Fund tax for five years. III. BACKGROUND Town Council is indicating Council's support of the question and asking the TOSV electorate to support the question as well. IV. DISCUSSION ITEMS: ALTERNATIVES AND IMPLICATIONS Should TOSV support Referendum IA? V. STAFF RECOMMENDATIONS AND FINDINGS Staff recommends Town Council approve Resolution No. 29. 6 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 29 SERIES OF 2011 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE EXPRESSING SUPPORT FOR PITKIN COUNTY REFERENDUM 1A TO PROVIDE FUNDING TO THE PITKIN COUNTY HEALTHY COMMUNITY FUND FOR AN ADDITIONAL FIVE YEARS TO PROVIDE STABLE FUNDING FOR HEALTH AND HUMAN SERVICES AND COMMUNITY NON- PROFIT PROGRAMS WHEREAS, voters in the Town of Snowmass Village will have the opportunity at the November 1 general election to continue a property tax to provide stable funding in Pitkin County for Health and Human Services and Community Non profit Programs by passing Referendum 1A; and WHEREAS, the Town of Snowmass citizens benefit from the services provided by Pitkin County health and human services and community non profit programs including at -risk children, victims of domestic and sexual assault, care for the terminally ill and their families, mental health and substance abuse counseling and preventative services, support for senior health and welfare, immunizations for low- income citizens and assistance to developmentally disabled citizens; and WHEREAS, Referendum 1A provides a dedicated source of funds that is limited to such purposes stated above; and WHEREAS, providing a steady funding source for these services and programs will enable all citizens of Pitkin County and Snowmass Village to enjoy better lives; and WHEREAS, the funding sought by Referendum 1A will not effectively increase local property taxes as the Referendum 1A is a five year extension of an existing tax; and WHEREAS, state law permits the Town Council of the Town of Snowmass Village to put forth this resolution in support of Referendum 1A; and NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: 1. That the Town Council of the Town of Snowmass Village supports the ballot question known as Referendum 1A. 2. That the Town Council of the Town of Snowmass Village urges all citizens of Snowmass Village to vote for Referendum 1A. INTRODUCED, READ AND ADOPTED, as amended by the Town Council of the Town of Snowmass Village, Colorado, on the 3 rd day of October, 2011 upon a motion made by Council Member and seconded by Council Member and by a vote of in favor and opposed. 1 7 TC RESO No. 11 -29 Page 2 of 2 TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney 8 MEMORANDUM TO: Snowmass Village Town Council FROM: Hunt Walker DATE: October 3, 2011 SUBJECT: Ice Rink Shelter I. PURPOSE AND ACTION REQUESTED OF COUNCIL The Town Council is being requested to consent to the installation of a shelter over the Ice Rink located in the Rodeo Arena. The proposed shelter is approximately 30 feet high, 100 feet wide 200 hundred feet long for 20,000 square feet. At the Council meeting the Council will be acting on this request as owner of the property. II. BACKGROUND For the past two winters Snowmass Western Heritage Association has operated an outdoor ice rink on a volunteer basis. This year they would like to upgrade the ice rink by installing a shelter and purchasing a zamboni (see attached letter, shelter drawing, and site plan). III. LAND USE "Recreation" is the underlying zoning for the property. Since the shelter does not fully enclose the ice rink, a Special Review Application is not required. The Council, as owners of the property, could choose to initiate an informal public process. IV. STAFF RECOMMENDATION Staff supports the concept of creating a temporary shelter over the ice rink. The shelter will help mitigate the primary concern that the Town received from this use which would be to minimize lighting leaving the site at night. Staff would suggest that the following considerations be evaluated by the Council: Since there is no land use process, does the Council want to solicit any additional public input. Does the Council want additional images on what the tent would look like. Staff recommends that the lease with Snowmass Western Heritage Asociation be modified if the Council accepts the shelter on its property. What is the length of time for accommodating this shelter would the Council want to consider for a lease given the interest to complete the plan for the Town Park? 9 Snowmass Western Heritage Association P.O. Box 5745 Snowmass Village Colorado, 81615 Hunt Walker Snowmass Public Works Owl Creek Road Snowmass Village, Colorado Dear Hunt, As you are aware, we would like to renew our winter lease with the Town of Snowmass Village for the construction and operation of an Ice Rink within the Rodeo arena as we have in the past two years. We would like you to be aware that we have the possibility of further improvements to the rink this year including a Zamboni, arena boards and a structure that will cover the ice rink to reduce thermal gain. (See drawings) With the approval of the Town Council I believe that we are in a position to execute the plan we have outlined and produce a high quality ice rink for the upcoming winter. The provisions in the lease from last year are satisfactory and we would like to request that we renew that lease with the addition of wording that would allow the addition of said improvements. Thank You for your time. My Best, Tom Yocum Snowmass Western Heritage Association is a tax exempt 501 C 3 non profit 10 p c� r r r r 4 d r a t Wc- 11 k k F 1 A t t5pe, s. t e t. s t r' i' I grt� r- E "'i X Z i Cl) /rh k u 8 0 D "-iv z v z m m p� m oo n m m ox >m z Zoo UO ILL �+Q� Ooh ��ov G) Q G) Z z 0 O o Q g M lJ z o O o Q 8 .0 730,0 OM O 0Z Zx o y --f Z 0) I DGE LINE z c CO G) 0 o o N 730,0 Q a cOmq Q Ez O mm O m r z Q QQ M f €—�'>y NSA �4 yY et its TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: October 3, 2011 EOTC Meeting October 20 The next EOTC meeting is scheduled for Thursday, October 20 at 4:00 p.m. in the Aspen City Council Chambers. The meeting will be hosted by Pitkin County. The primary topic is the 2012 budget. CAST Meeting October 27 28th The next CAST meeting is scheduled for October 27 (starting at 6:00 p.m.) and October 28 in Park City, Utah. Please contact Barb Peckler for reservations at 923 -3777. Items /Strategic Plan Updated on September 27, 2011 The following Table is a summary of the action plan from the various topics discussed at the retreat in January. Action Priority Timing Who Base Village Next Steps 1 When Foreclosure is Russ Forrest completed Economic /Fiscal Actions 1 STO Metrics -Basic framework for a Susan Hamley metric agreed to by FAB and MSE &GS Board. Follow -up meeting scheduled after Marketing Board retreat Board Structure October 17, 2011 Susan Hamley Summer Events/ -March 21 (Complete) Marianne Marketing Rakowski Sales Tax Study -March 21, 2011 Marianne (Complete) Rakowski Financial Updates June 6, 2011 /July 5, M.R. 2011 /next one as part of 2012 Budget Ice Age Discovery 1 Final report given to 501c3 will move Complete Business Council on August 15, forward with long Plan 501 c3 will move term actions /STO 13 rd with will continue implementation. TOSV operation of will renew lease at exhibit center current exhibit center Housing Housing Policy for 1 (Complete) Chris Conrad Development Housing Projects 3 Guidelines completed Joe Coffey on June 20 Council gave authorization for final phase of Rodeo on July 5 th Environment EAC Structure 2 EAB's formed and Lesley /EAC working on plastic bag issue and SW REOP Policy May 2, 2011 (approved Mark Kittle Discussion 2nd Reading) Urban Renewal Authority 2 Council asked that Russell Forrest information on a URA be made available to members that have questions. No meetings tanned at this time. Capital Improvement 3 August 1 September Hunt Walker, Process 12 th On Sept 12 Council identified high priority project which Staff will develop more detailed budgets and action plans Solid Waste Collection 3 Staff is recommending Hunt Walker EAB review and then review with Council Pedestrian Crossing 3 September 6 Complete Art Smythe, David Recommendations Peckler, Hunt Walker West Village Transportation 3 Reviewed with the CIP David Peckler Facilities on August 1 5T and 15 tH Council asked that staff review previous planning work on this project at a future meeting. Staff Development 3 Jul 5 tH (Complete). Russ Forrest Town Fiscal Sustainability 3 September 12 Marianne and Complete) Russ Forrest 14 Other Pending Actions The following is a summary of actions that either the Council has requested or actions staff has proposed and is working on for the Town Council. Staff Action Status Date to follow -up Contact w/ Council Planning Chris Conrad Sign Code Planning will review current sign code November 21, and discuss revisions with the Town 2011 Council Planning Open Space Council would like to understand the October 17, 2011 Protection pros and con implications of zoning parcels open space. Town Clerk Rhonda Paperless The Town Clerk will prepare a October 3, 2011 Coxon Packets for presentation for Council on Council implementing a paperless packet for Council meetings and include with that a demonstration of available technolo Town Attorney John Dresser Resolution of At the joint meeting of the Snowmass October 3, 2011 Support for Village Town Council and Pitkin County County Ballot Commissioners the Council requested Initiative that staff prepare a resolution of support for the County ballot initiative Public Works Public Works Creation of a Council requested that a discussion be November 7, parking area scheduled in the future with input from 2011 across from staff on the costs and other design Public Work site implications for creating trail head for the Tom parking that historically was there. Blake Trail 15 5 T" Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA OCTOBER 17, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-minute time limit) Item No. 3: COUNCIL UPDATES Item No A: CONTINUATION OF PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 6, SERIES OF 2011 FANNY HILL CABINS MINOR PUD AMENDMENT (Time: 10 Minutes) Continued from June 20, 2011 ACTION REQUESTED OF COUNCIL: Open the Public Hearing, and either approve, approve with conditions or deny the second reading of the ordinance. --Jim WahIstrom ...........................Page 26 (TAB B) Item No. 5: DISCUSSION ON THE METRIC AND STRUCTURE OF THE MARKETING GROUP SALES AND SPECIAL EVENTS BOARD (Time:90 Minutes) ACTION REQUESTED OF COUNCIL: Receive recommendations by the FAB and Marketing Special Events and Group Sales Board on Metric and Governance structure. --Susan Hamley/FAB/ Board ...........................Page (TAB) Item No. 6: REVIEW 2012 MARKETING SPECIAL EVENTS AND GROUP SALES BUDGET (Time: 60 Minutes) ACTION REQUEST EED OF COUNCIL: Provide direction on the 2012 budget. --Susan Hamley/Marianne Rakowski Item No. 7: PUBLIC HEARING RESOLUTION NO. 30, SERIES OF 2011 RODEO PLACE SUBDIVISION- SECOND MINOR AMENDMENT AMENDING FINAL PLAT AND RESOLUTION NO. 15, SERIES OF 2010 (Time: 60 Minutes) 16 10-17-11 TC Page 2 of 2 ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 30, Series of 2011 --Bob Nevins Item No. 8: MANAGER'S REPORT (Time: 10 minutes) --Russell Forrest ...........................Page (TAB Item No. 9: AGENDA FOR NEXT TOWN COUNCIL MEETING Page (TAB Item No. 10: APPROVAL OF MEETING MINUTES FOR: I Page (TAB Item No. 11 COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS I I I Page (TAB Item No. 12: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 3 hours (excluding items 1-3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 17 1 SNOWMASS VILLAGE 2 REGULAR MEETING MINUTES 3 JULY 18, 2011 4 5 CALL TO ORDER AT 4:00 P.M. 6 7 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town 8 Council on Monday, July 18, 2011 at 4:00 p.m. 9 10 Item No. 1 ROLL CALL 11 COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber 12 COUNCIL MEMBERS ABSENT: Markey Butler 13 14 STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town 15 Attorney; Hunt Walker, Public Works Director; Chris 16 Conrad, Planning Director; Lesley Compagnone, 17 Community Relations Director; Barb Peckler, 18 Administrative Assistant; Rhonda B. Coxon, Town 19 Clerk 20 PUBLIC PRESENT: Sally Sparhawk, Gary Little, Carol Gaudin, Katherine 21 Dart, Valerie Yaw, Chris Jacobson, Michelle Bates, 22 Jerome Simecek and other members of the public 23 interested in items on today's agenda. 24 25 Item No. 2 PUBLIC NON AGENDA ITEMS (5- minute time limit) There were no public comments at this time. 26 27 Item No. 3 COUNCIL UPDATES 28 29 Council Member Fred Kucker spoke to the two large parcels of land in Two Creeks and 30 Parcel F in Horse Ranch. He feels these parcels are limited in their uses and feels we 31 should consider officially make these parcels "open space Council Member Wilkinson 32 would like the parcels to be covered by a conservation easement. Council consensus 33 was to put this on a future agenda for further discussion and provide pros and cons of 34 this request. Grafton Seiver a Snowmass Village resident inquired if the Rodeo Parcel 35 would be included in this process. 36 37 Plastic Bags 38 Mayor Bill Boineau noted that he attended a CORE "plastic bag" meeting with Jason 39 Haber, Peter McBride, Mick Ireland, Derrick Johnson. He would like to get feedback 18 07 -18 -11 tc Minutes Page 2 of 7 40 from the Snowmass Village Community on this issue. Other jurisdictions are 41 considering twenty cents a bag. He noted that two cents would go back to the store and 42 two cents to the municipality and sixteen cents to education on environmental 43 initiatives. The valley wide jurisdictions would like to do a regional ordinance. Mayor 44 Boineau does not feel Snowmass Village is there yet. 45 46 TOSV Email 47 Mayor Boineau stated that the Clerk's office has again reminded Council Members that 48 they should be working from a TOSV web domain instead of personal emails. Anything 49 outside of the TOSV email is subject to discoverable records. 50 51 Item No. 4 RESOLUTION NO. 21 SERIES OF 2011 APPOINTING NEW MEMBERS 52 TO THE ENVIRONMENTAL ADVISORY BOARD (EAB) 53 54 Public Relations Director Lesley Compagnone stated that there were a total of 7 55 applications submitted for the EAB. There are vacancies for Five (5) members at -large 56 and Two (2) who posses specialized expertise and experience in environmental policy, 57 environmental science and /or environmental design. A notice has been posted and 58 published in accordance with the Home Rule Charter. The Town Clerk is requesting the 59 Town Council interview and appoint the appropriate people to the positions available. 60 Listed below are the names of applicants. She has denoted applicants that are 61 incumbents from the previous EAC committee. 62 1. Valerie Yaw- Employer Bluegreen 63 2. Adam S Hancock- Employer- Aspen School District worked for Aces 64 3. Sally Sparhawk- Employer Sparhawk Consulting 65 4. Gary Littell- Employer Littell Electric 66 5. Katherine Dart- Employer CORE 67 6. Christopher Jacobson- Employer Self employed 68 7. Carol Gaudin- Employer Stein Erickson 69 70 At this time Council interview all the applicant that were present at today's meeting and 71 assigned the individuals to appropriate positions and terms. The position and terms 72 were appointed as listed below and will be put into the resolution by the Town Clerk. 73 74 At Large 3yr term Carol Gaudin 75 At Large 3yr term Gary Littel 76 1 Specialty 3yr term Katherine Dart 77 At Large 2yr term Sally Sparhawk 78 1 Specialty 2yr term- Valerie Yaw 79 At Large 1 yr term Christopher Jacobson 80 At Large 1 yr term Adam Hancock 19 07-18-11 tc Minutes Page 3 of 7 81 Jason Haber made the motion to approve Resolution No. 21, Series of 2011 appointing 82 new members to the Environmental Advisory Board for the Town of Snowmass Village. 83 John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor 84 to 0 opposed. Council Member Butler was absent. 85 86 Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. 87 88 Voting Nay: None. 89 Item No. 5 RESOLUTION NO. 22, SERIES OF 2011 APPOINTING A NEW 90 MEMBER TO THE SNOWMASS ARTS ADVISORY BOARD (SAAB) 91 92 Administrative Assistant Barb Peckler stated that the SAAB, per the Municipal Code has 93 up to 15 board members and currently has 8 members. She noted the Town has 94 received an application from a resident of Snowmass Village to fill a two year term on 95 this Board. Council interviewed the applicant and appointed by resolution. 96 97 Fred Kucker made the motion to approve Resolution No. 22, Series of 2011 appointing 98 Katie Kiernan to a two year term on the Snowmass Arts Advisory Board. Jason Haber 99 seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. 100 Council Member Butler was absent. 101 102 Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. 103 104 Voting Nay: None. 105 Item NoA REVIEW POSSIBLE LOCATIONS FOR THE "BLISSFUL HELUZ" ART 106 PIECE 107 108 Administrative Assistant Barb Peckler stated the purpose of today's discussion is to see 109 if there is any interest or possible location suggestions for the "Blissful Helux" art piece 110 to be displayed on TOSV land. Jim Kehoe representing SAAB provided a presentation 111 for Council. He stated that Bland Hoke worked at Anderson Ranch several years ago 112 and created a sculpture using the decommissioned Sheer Bliss lift cable. The project 113 was proposed as a temporary installation on Snowmass Mountain, and it was permitted 114 by the forest service to stay for a couple of winters. However, now it needs to be moved 115 to another location. Bland contacted SAAB to see if the town had any suggestions. 116 SAAB board members have driven around town looking at possible locations for the art. 117 Attached are four recommendations that were proposed. The sculpture would be 118 installed and donated at no cost to the TOSV. The four options were sent to Public 119 Works and Transportation for review with the agreement that option A2 would work the 120 best for the sculpture. 20 07 -18 -11 tc Minutes Page 4 of 7 121 After discussion the Council directed staff to provide a mock up of the art piece in the 122 A2 site so they may see how it fits in the space. This item will be added to the next 123 agenda. 124 125 Item No. 7 WINTER PARKING PLAN FOR 2011 -2012 126 127 Transit Director David Peckler stated the purpose of today's meeting is to provide 128 direction on the proposed parking agreement for this coming winter. This agreement 129 covers: Keeping the actions in the parking agreement consistent with the Town's goals 130 stated in the Comprehensive Plan and Ordinance #9 of 1994 (the approval of the ski 131 area expansion onto Burnt Mountain); and determine the distribution of parking within 132 the community under the cap on day use parking of 2,425 spaces (Core Area 1,375, 133 Two Creeks 400 and Town Park 650); and descriptions of the various permits and 134 their respective prices; regulations for each permit type and what specific lots permits 135 are valid in; and the duration of the enforcement of permit parking in the various lots; 136 and the designation of the management and maintenance responsibilities of the Town, 137 the Aspen Skiing Company (ASC) and Destination Snowmass Services (DSS) in the 138 operation of the parking system. 139 140 Peckler reviewed the current parking plan with the Council and also provide the 141 agreement for the parking plan for the Winter 2011/2012 for discussion; he noted the 142 changes provided by the Aspen Skiing Company and Destination Snowmass Services. 143 Peckler also noted there has not been a rate increase in five years. 144 145 After a lengthy discussion between staff and the Town Council, they provided direction 146 which was status quo for the Winter 2011/2012 season. 147 148 At this time Town Council took a break. 149 150 Item No. 8 DISCUSSION POTENTIAL FUNDING SOURCE TO SUPPORT FARE 151 SUBSIDIZED BUS SERVICE BETWEEN ASPEN AND SNOWMASS VILLAGE 152 153 Transit Director David Peckler stated that staff is looking for direction from Council on 154 how they would like to approach investigating alternative funding sources to the Elected 155 Officials Transportation Committee (EOTC) subsidy of fares for bus service (Free 156 Service) between Aspen, Woody Creek and Snowmass Village. Members of the EOTC 157 requested that an investigation into alternative funding for the subsidy of Free Service 158 be made before the expiration of the service in April of 2013. He noted its staff's 159 recommendation that Council be prepared to discuss this issue at the EOTC budget 160 meeting in October and possibly at the EOTC meeting this month. 161 162 Peckler provided the background and brief history of the Free Service and also referred 21 07 -18 -11 tc Minutes Page 5 of 7 163 to the results of the Aspen Snowmass RFTA service integration study presented by 164 Marc Warner. 165 166 During a lengthy conversation Council discussed the possible actions to be taken and 167 considered making a recommendation to staff for further study. The choices are: 168 Recommend a taxing measure to take to the other jurisdictions that 169 would continue the funding for the Free Service from a different source. 170 Recommend that the EOTC continue to fund the service and make a 171 recommendation to reallocate the reserves. 172 Subsidize a portion of the Free Service to reduce the cost to the EOTC. This 173 could range from not providing Free Service in certain times of the year, or 174 charging a smaller fare year round and subsidizing the difference. 175 Discontinue the Free Service entirely. 176 Mayor Boineau asked if any Council Members have any additional questions or 177 comments they should contact David Peckler before the EOTC Meeting to be held in 178 the Town Council Chamber on Thursday, July 21, 2011. Town Clerk Rhonda Coxon 179 stated this meeting will be web streamed. 180 Item No. 9 MANAGER'S REPORT 181 182 Cougar Canyon 183 Town Attorney John Dresser stated that the Cougar Canyon representatives have 184 requested TOSV enter into a Subordination Agreement to allow the partnership to 185 refinance its real estate holdings. Cougar Canyon agreed to pre -pay annexation impact 186 fees using the installment method. Cougar Canyon pays TOSV $180,000 annually as 187 impact fees. TOSV will remain in the same priority position it currently holds pursuant to 188 the Annexation agreement. He noted the letter for the request is included in today's 189 packet. There being no objections from Council, the request was approved. 190 191 EOTC 192 Reminder of the EOTC Meeting, on Thursday, July 21, 2011 in the Snowmass Town 193 Council Chambers at 4:00 p.m. 194 195 FAB 196 the FAB has started their review of the Marketing and Groups Sales matrix. 197 198 Tusk Force 199 Town Manager Russ Forrest stated that the Tusk Force is working on their final 22 07 -18 -11 tc Minutes Page 6 of 7 200 document for the upcoming agenda item on Town Council future agenda. 201 202 Paperless Packet 203 Town Manager Russ Forrest asked if Council is willing to look into paperless packets 204 and was asking if they would like staff to pursue and bring back some options. Council 205 consensus was to have staff provide some options at a future Meeting. 206 207 Item No. 10 AGENDA FOR NEXT TOWN COUNCIL MEETING August 1, 2011 208 Town Clerk Rhonda Coxon noted she would like to add a Resolution appointing two 209 new members one to the Part Time Residents Advisory Board and one to the Citizens 210 Grant Review Board. 211 212 Town Manager Russ Forrest reviewed the rest of the agenda with Council for 213 comments. 214 215 Item No. 11 APPROVAL OF MEETING MINUTES FOR June 20, 2011 Regular Meeting 216 John Wilkinson made the motion-to approve the Regular Meeting Minutes for the 217 Snowmass Village Town Council on Monday, June 20, 2011. Fred Kucker seconded the 218 motion. The motion was approved by a vote of 4 in favor to 0 opposed. 219 220 Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. 221 222 Voting Nay: None. 223 224 Opposed: Markey Butler. 225 226 Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 227 228 Council Member Wilkinson will be out the second meeting in August.. Mayor Boineau 229 reminded everyone of the Fun in the Sun Fundraiser for the Little Red Schoolhouse and 230 the Culinary Arts Festival coming up. He also asked that homeowners please take 231 responsibility for weeds on their property. 232 233 Home Garden Show 234 Mayor Boineau asked about the Home Garden Show and was concerned about the 235 low attendance and inquired about the advertising. 236 237 Rodeo Grounds 238 Council Member Haber stated that the chain link fence around the Rodeo is falling down 239 and does not represent the rustic cowboy look. 240 23 07 -18 -11 tc Minutes Page 7 of 7 241 Trail Head 242 Council Member Wilkinson would like to look at a trail head to access the Blake Trail 243 and the Highline Trail and he would like to have a future discussion. 244 245 Item No. 13 ADJOURNMENT 246 247 248 AT 6:38 p.m. 249 250 Fred Kucker made the motion to adjourn the regular meeting of the Snowmass Village 251 Town Council on Monday, July 18, 2011. Jason Haber seconded the motion. The 252 motion was approved by a vote of 4 in favor to 0 opposed. 253 254 Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. 255 256 Voting Nay: None. 257 Submitted By, 258 259 260 Rhonda B. Coxon, CMC 261 Town Clerk 24 1 2 SNOWMASS VILLAGE 3 REGULAR MEETING MINUTES 4 AUGUST 1, 2010 5 6 CALL TO ORDER AT 4:00 P.M. 7 8 Mayor Boineau called to order the Regular meeting of the Snowmass Village Town 9 Council on Monday, August 1, 2011 at 4:45 p.m. 10 11 Item No. 1 ROLL CALL 12 COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason Haber. 13 14 COUNCIL MEMBERS ABSENT: All council members were present. 15 STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public 16 Works Director; John Dresser, Town Attorney; Joe 17 Coffey, Housing Director; Terri Everest, Assistant 18 Housing Director; Administrative Assistant, Barb 19 Peckler; Marianne Rakowski, Finance Director. 20 PUBLIC PRESENT: Joe Brown, John Michelman, Michael Tande, Hugh 21 Templemen, Mel Blumenthal, Steve Sewell, Steve 22 Parmelee, Kathleen Wanatowicz other members of 23 the public interested in items on today's agenda. 24 Item No. 2 PUBLIC NON AGENDA ITEMS 25 26 Joe Brown a twenty five year resident of Snowmass Village and owns a Creek Side Unit 27 is asking permission from Council to rent his unit for at least a year to take care of some 28 personal issues. Housing Manager Joe Coffey would like Mr. Brown to submit a letter 29 of request to the Housing Office and have it put on a future agenda. The Council would 30 like to see more information and a copy of the current policy. 31 32 Item No. 3 COUNCIL UPDATES 33 34 Silvertree Hotel 35 Mayor Boineau stated that he had the pleasure of meeting the potential new owners of 36 the Silvertree Hotel and stated he is looking forward to working with them in the future. 37 38 American Airlines 39 Council Member Wilkinson stated he would like to know budget implications for projects 40 such as American Airlines and Skittles from Marketing Budget before making any 41 decisions in Council meetings. 25 08 -01 -11 tc Minutes Page 2 of 5 42 Plastic Bags 43 Mayor Boineau stated there is a really informative movie out called "Bag It" about the 44 consumption of plastic bags in this country. He will try to organize a showing at Town 45 Hall for those interested. 46 47 EOTC 48 Council Member Wilkinson stated that the discussion of how we fund the free bus 49 service between Aspen and Snowmass is still a hot topic and will be up for discussion at 50 the next EOTC meeting. 51 52 Item No. 4 RESOLUTION NO. 23, SERIES OF 2011 APPOINTING NEW BOARD 53 MEMBERS TO THE CITIZENS GRANT REVIEW BOARD AND THE PART TIME 54 RESIDENTS ADVISORY BOARD 55 56 Administrative Assistant Barb Peckler stated the purpose of this agenda item is to 57 approve new members to the Part Time Resident Advisory Board (PTRAB) and the 58 Citizen Grant Review Board. John Homblower applied for the open position on the 59 Citizens Grant Review Board and John Michelman applied for the open position on 60 PTRAB. 61 62 Markey Butler made the motion to approve Resolution No. 23, Series of 2011 63 appointing new members to Town Boards. John Wilkinson seconded the motion. The 64 motion was approved by a vote of 5 in favor to 0 opposed. 65 66 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 67 Boineau. 68 69 Voting Nay: None. 70 Item No. 5 HOUSING GUIDELINE IN COMPLEX PRIORITY MODIFICATION 71 72 Housing Manager Joe Coffey stated the purpose of this discussion is to address the in 73 complex priority regulation listed in the Permanent Moderate Housing Regulations. 74 Coffey is requesting Council approval to modify the in complex priority guideline to the 75 one listed below. 76 17.3.4.2 In Complex Priority. A qualified applicant who is an employee owner of 77 greater than one (1) year of a housing unit in the project where a housing unit offered 78 for sale is located of greater or lesser number of bedrooms offered for sale shall be 79 deemed the first priority qualified purchaser for the purchase of the housing unit without 80 regard to prioritization criteria. In the event that two or more such qualified applicant 81 employee owners desire to purchase the housing unit, then employment prioritization 82 shall be utilized to determine the first priority qualified purchaser. 83 26 08 -01 -11 tc Minutes Page 3 of 5 84 He stated that this will allow owners within the same complex to bid on a same type unit 85 but on a different floor or building. 86 87 Jason Haber made the motion to approve the new regulation language. Markey Butler 88 seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 89 90 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 91 Boineau. 92 93 Voting Nay: None. 94 Council Member Haber asked if the committee has discussed the eligibility of special 95 districts within our guidelines recently. Town Manager Russ Forrest reminded Council 96 this is not a standing committee they get together at the request of staff. 97 98 Item No. 6 REVIEW BRUSH CREEK LOCATION FOR THE "BLISSFUL HELD" ART 99 PIECE 100 101 Administrative Assistant Barb Peckler stated Council had reviewed the artist's rendering 102 of option Al and A2 for possible site for the "Blissful Helix" art sculpture at a previous 103 meeting and asked for additional renderings for this meeting. Jim Kehoe from the 104 Snowmass Arts Advisory Board was present to answer questions. 105 106 Bland Hoke worked at Anderson Ranch several years ago and created a sculpture 107 using the decommissioned Sheer Bliss lift cable. The project was proposed as a 108 temporary installation on Snowmass Mountain, and it was permitted by the Forest 109 Service to stay for a couple of winters. However, now it needs to be moved to another 110 location. Bland contacted SAAB board to see if TOSV had any suggestions. Attached 111 are four recommendations that were proposed. 112 113 After discussion Council consensus was to keep the piece of art within Snowmass 114 Village but not the suggested Al and A2 site. They directed staff to check with Ski 115 Company to see if there was any of their land available outside the Forest Service to 116 house this piece of art. They also asked that staff continue looking at Town land. 117 118 Item No .7 CAPITAL IMPROVEMENT PROJECTS DISCUSSION 119 120 Public Works Director Hunt Walker stated purpose of this meeting is to: 121 122 1. Review, discuss, and accept or modify the CIP planning process as outlined in 123 the attached CIP titled "Town of Snowmass Village Capital Improvement 124 Program 2011- 2015." For Example, does the Council agree that the definition of 125 a Capital project is one with a cost of $50,000 or more and a useful life of 10 126 years (page 1 under Policies and Procedures)? Does the Council accept the 27 08 -01 -11 tc Minutes Page 4 of 5 127 criteria for evaluating a project (page 7 under Criteria List and Scoring Matrix) or 128 would it like to develop its own criteria for prioritizing projects? 129 130 2. Listen to Staff's presentation on the 23 projects contained in the draft CIP. As 131 each project is presented ask clarifying questions about the nature and necessity 132 for the project. Staff requests Council defer prioritizing projects until their next 133 CIP meeting. 134 135 He stated as part of the 2011 Strategic Planning process that occurred in January, 136 Council directed Staff to develop a draft CIP. In addition, last year the Financial 137 Advisory Board (FAB) reviewed the Town CIP with Town staff and made 138 recommendations to Council on how to manage capital projects more efficiently and 139 effectively. Most of the FAB's recommendations pertain to the implementation and 140 construction of projects after capital projects have been developed and prioritized. In 141 response to the FAB's suggestions the Town Manager developed a document entitled 142 "Capital Projects -Best Management Procedures in the Town of Snowmass Village." The 143 2011 2015 CIP is consistent with the FAB's recommendations and staff's BMP. At 144 this time Walker reviewed and provided historical background for each of the 23 145 projects. He asked that the Council review the projects and rank them in priority of what 146 next steps. 147 148 Kathleen Wanatowicz a resident of Snowmass Village spoke to the transit issue 149 regarding a joint project with developers and finding alternate solutions to the current 150 situation. She also noted we might have to "shop" this project out. 151 152 At 6:41 p.m. Council Member Kucker left the meeting. 153 154 Item No. 8 MANAGER'S REPORT 155 156 CAST Meeting 157 Russ Forrest noted there is CAST meeting in Grand Lake on August 25 and 26. 158 159 Blast the Mass 160 Russ Forrest stated that Blast the Mass event will be in Snowmass Village this weekend 161 and reminded everyone there will be camping at the soccer field. 162 163 Celebration of Life 164 Administrative Assistant Barb Peckler reminded the public of the Celebration of Life for 165 Clay Owen on Saturday, August 6th from 2:00 5:00 at the Gathering Center in 166 Carbondale. 167 168 Financial Sustainabilitv 169 Council Member Haber stated this item would be a great discussion with the CIP at a 170 Special Meeting. He would like the historical information on the Urban Renewal 28 08 -01 -11 tc Minutes Page 5 of 5 171 Authority for Council Member Kucker and himself. 172 173 Steve Parmelee a Snowmass Village resident spoke to the high unemployment rate, 174 real estate listings and cautioned to be very careful when talking about large projects 175 and deals like the American Airlines. 176 177 Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING August 15, 2011 178 Council and staff agreed to add the Ice Age Discussion, take the Capitol Improvement 179 Project off, add the Art placement and a potential plastic bags discussion. 180 181 Item No. 10 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 182 183 Anderson Ranch 184 Mayor Boineau announced that Anderson Ranch is having its big Art Auction this 185 weekend and it is open to the Public. 186 187 RFTA 188 Council Member Wilkinson noted he will be attending a RFTA meeting this week and 189 the BRT is moving forward and the bike path near Catherine's store is also being 190 worked on. He also stated he would like to see us incentivize instead of penalize on the 191 bag issue. 192 193 Item No. 11 ADJOURNMENT 194 195 At 7:55 p.m. 196 197 John Wilkinson made the motion to adjourn the Regular Meeting of the Snowmass 198 Village Town Council on Monday, August 1, 2011. Markey Butler seconded the motion. 199 The motion was approved by a vote of 5 in favor to 0 opposed. 200 201 Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill 202 Boineau. 203 204 Voting Nay: None. 205 Submitted By, 206 207 208 Rhonda B. Coxon, CMC 209 Town Clerk 29 1 2 SNOWMASS VILLAGE 3 REGULAR MEETING MINUTES 4 AUGUST 15, 2011 5 CALL TO ORDER AT 4:00 P.M. 6 7 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town 8 Council for August 15, 2011 at 4:00 p.m. 9 10 Item No. 1 ROLL CALL 11 COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, Fred Kucker, Jason Haber and Markey Butler 12 COUNCIL MEMBERS ABSENT: John Wilkinson 13 14 STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public 15 Works Director; John Dresser, Town Attorney; Joe 16 Coffey; Housing Manager; Marianne Rakowski, 17 Finance Director; Rhonda B. Coxon, Town Clerk 18 PUBLIC PRESENT: Randy Woods, Julie Ann Woods, Bob Fike, Val 19 Borthwick, Tom Yocum, Michael Tande, James De 20 Francia, Steve Sewell, Bob Sirkus, Joe Enzer, 21 Katherine Dart, Eden Vardy, Shayne Morgan, and 22 other members of the public interested in items on 23 today's Agenda. 24 Item No. 2 PUBLIC NON AGENDA ITEMS 25 26 Julie Ann Woods and Randy Woods from the Snowmass Village Rotary Club asked 27 Council to consider waiving the fee for the extra buses for the September 17, 2011 28 Wine Festival Event. Russ Forrest stated the Manager's Report addresses this item. 29 David Peckler stated the Transportation budget can absorb this cost. However, 30 Transportation is asking authorization to absorb this cost and staff understands that the 31 Rotary Club will be requesting that they not pay for additional service since the Wine 32 Festival is a community fundraiser. He noted the alternative is to charge back the event 33 for additional service. 34 35 Council Member Butler arrived at this time and recused herself from this discussion as 36 she is the President of the Rotary Foundation. 37 38 Mayor Bill Boineau made the motion to approve the request to waive the fee for buses 39 this year. Fred Kucker seconded the motion. The motion was approved by a vote of 2 40 in favor to 1 opposed. 30 08-15-1 1tc Minutes Page 2 of 6 41 Voting Aye: Mayor Bill Boineau, and Fred Kucker 42 43 Voting Nay: and Jason Haber 44 Item No. 3 COUNCIL UPDATES 45 46 Mayor Boineau sent his condolences to the family of Charles Wylie who recently died in 47 an accident on Highway 82. 48 49 Council Member Haber thanked the Roaring Fork Valley Sierra Club for the use of the 50 movie "Bag It" that was shown in Chambers for members of the Public today. 51 52 Item No 4 ICE AGE DISCOVERY COMMITTEE PRESENTATION OF CONCEPT 53 PLAN 54 55 Town Manager Russ Forrest asked the Tusk Force to stand for acknowledgement. 56 He stated the "Tusk Force" is pleased to provide the attached Concept Plan and 57 recommendations for moving forward with this project. The specific purpose of the 58 meeting is to: 59 1. Provide Council with a presentation on the Concept Plan. 60 2. Request that Council approve or request modifications to the Concept Plan. 61 3. Request approval for the next step in the process which would be to launch the 62 501(c)(3) including funding the $2K needed for the filing. The IADC 63 recommends that the new 501(c)(3) obtain financial support to pay for a 64 feasibility study and further design roughly estimated at approximately $100,000. 65 This financial support could come from private donors, grants, and may also 66 require financial support from the Town 67 4. Request support for continued funding of the existing exhibit center in the Mall. 68 69 Joe Enzer a non-resident of Snowmass Village but very close to the project inquired if 70 there was any revenue generating ideas at this time. 71 72 Dwayne Romero from Related West Pac spoke to a question asked by Council Member 73 Haber in regards to the space. He stated that at this time the Discovery Center is the 74 best use for this space at this time. It does generate a lot of foot traffic for the mall. 75 76 After a lengthy discussion the Council accepted the concept plan number 2 and agreed 77 with a portion of number 3 in regards to the 501(C)(3) but not all Council members were 78 in favor of the possible request for $100,000 and they would like to see if money 79 could be found from a different source. Council thanked the entire committee and staff 80 for the hours of work that was put into this project to date. 81 82 Item No. 5 REVIEW NEW LOCATIONS FOR THE "BLISSFUL HELIX" ART PIECE 83 Bland Hoke worked at Anderson Ranch created a sculpture using the decommissioned 84 Sheer Bliss lift cable. The project was proposed as a temporary installation on 31 08 -15 -11 tc Minutes Page 3 of 6 85 Snowmass Mountain, and was permitted by the forest service to stay for a couple of 86 winters. However, now it needs to be moved to another location. Bland contacted the 87 Snowmass Arts Advisory Board to see if the Town had any suggestions. The sculpture 88 would be installed and donated to TOSV and become a significant addition to the Art 89 Walk Master Plan. 90 91 Item No. 7 UPDATE FROM LOWES ON PROGRESS WITH BASE VILLAGE 92 MAINTENANCE AND OPERATION 93 94 Mike Tande, Assets Team Manager and Jim Defrancia, from Lowe's Enterprises 95 provided a one year update of what has happened at Base Village since receivership. 96 Some of the 2010 completed initiatives included the removal signs of stalled 97 construction, oversaw the completion of Building 7, enhancement of Building 8, improve 98 the Plaza emergency access roadway and connection from Parking Lot C, continued 99 with Storm Water Management, facilitated improved ASC Guest Services, manage and 100 participate in BV Associations and Districts, completed Viceroy Condo Map and 101 Declarations and Carriage Way and Wood Road snowmelt system conveyance. 102 103 Jim DeFrancia spoke to the management and participation of Base Village Associations 104 and District which include Metro District No. 1 and No. 2, the Master Association, 105 Building 3ABC Commercial Condominium and the Capitol Peak HOA. 106 107 Town Council discussed the foreclosure and the options facing the Town and the 108 lender. The Urban Land Renewal was discussed again and Council conveyed its 109 concerns to the receivership to take back to their client. 110 111 Item No 6 JOE BROWN'S REQUESTS FOR AN EXTENDED LEAVE OF ABSENCE 112 AND APPROVAL TO LEASE HIS CONDOMINIUM 113 114 Housing Manager Joe Coffey stated that Joe Brown has not shown up to comment on 115 this letter and does not state how long he needs to be out of town. He appeared before 116 Council at the August 1, 2010 meeting and Council requested he come this evening. 117 118 After reviewing the letter from Mr. Brown, the Council consensus was to continue to 119 follow the housing rules and regulations and not make and exceptions at this time for 120 this tenant. 121 122 Item No. 8 GROCERY STORE PLASTIC BAGS DISCUSSION 123 124 Katherine Dart, representative of C.O.R.E., spoke on behalf of the single use disposable 125 shopping bags. 126 127 Council Member Haber noted he is an employee of CORE but will not be recusing 128 himself from this discussion as it is informational for the Council. 129 32 08 -15 -11 tc Minutes Page 4 of 6 130 Council Member Butler stated that she would like to be sure that we have an open 131 dialogue with the Town Attorney in the near future regarding conflict of interest for 132 Council Members and when they should recuse themselves from a discussion. 133 134 Dart stated that CORE requests that Council provide feedback regarding a preferred 135 approach to addressing the usage of single -use disposable shopping bags in TOSV. 136 She noted due to environmental concerns around issues such as litter and degradation 137 of natural resources, the issues and opportunities concerning the usage of disposable 138 shopping bags has been discussed at recent meetings throughout the Roaring Fork 139 Valley. Dart provided an extensive history regarding this issue. 140 141 Council Member Kucker has a problem with dictating how other people live their lives. 142 He noted that if the residents of this Town want to pass a tax from a vote of the people 143 so be it, otherwise he is not in favor. Mayor Boineau discussed the fee and where the 144 money goes. 145 146 Council provided individual comments and Council Member Butler is in favor of the 147 ballot initiative and Council Member Haber noted is not out of line for Government to put 148 fees on infractions as we do it all the time and he provided examples. Russ Forrest and 149 John Dresser discussed the timelines for an Election with the Council. The Council 150 consensus was to continue the discussion when all five Council members are present. 151 152 Council consensus was to have the EAB Board take a look at the Ordinances being 153 signed by Basalt and Aspen and review the language and provide a recommendation. 154 Glenwood Springs is waiting until the beginning of the year to make a decision. 155 156 Council took Public Comment at this time. 157 158 Adam Varty a resident of Pitkin County spoke in favor of the bag fee and strongly 159 supports an ordinance. He stated he recently visited Maui and they had a ban and as a 160 tourist felt proud. 161 162 Sally Sparhawk a resident of Snowmass Village and a member of the Environmental 163 Advisory Board and the Citizens Grant Review Board spoke to anything we can do to 164 encourage the use of reusable bags would help. She would like to see more reusable 165 bags for customers. She also believes the vote would pass in this Village. 166 167 River Morgan a resident of Snowmass Village feels consequence is far more awareness 168 raising than reward. Reflect a positive on the community. 169 170 Item No. 9 MANAGER'S REPORT 171 172 Jazz Aspen Snowmass Request 173 Town Manager Russ Forrest stated that Jazz Aspen Snowmass is requesting to have 174 amplified music in the patrons tent from a DJ on Saturday, from 10 PM to Midnight. 33 08- 15 -11tc Minutes Page 5 of 6 175 The permit for this event has historically allowed music until 10:30 PM. JAS is 176 requesting these extended hours to host a separate ticketed event for a maximum of 177 1,000 persons as an additional fund raiser. Staff's experience is that noise complaints 178 become frequent with outdoor amplified music after 10:30 PM from adjacent property 179 owners, however, Staff believes this particular event, given its location, can be 180 managed effectively so that any impacts are minimized. Town Council gave consent to 181 the request. 182 183 Special Meeting 184 Town Manager Russ Forrest reminded Council we have a Special Meeting for Monday, 185 September 12, 2011 to prioritize capital projects and look at property taxes. 186 187 CAST 188 Russ Forrest stated there is a CAST meeting in Grand Lake on August 25 and 26, and 189 let Barb Peckler know if you would like to attend. 190 191 Item No. 10 AGENDAS FOR NEXT 2 TOWN COUNCIL MEETINGS 192 193 Council and staff reviewed the next two agendas and made appropriate language 194 changes. Town Manager Forrest inquired about the Urban Land Renewal and asked if 195 giving the packet to the new members would suffice at this time until the Base Village 196 foreclosure. Council agreed to again provide background information to Council. 197 198 Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 199 200 Council Member Butler would like to discuss a potential sister city discussion for 201 Katsuyama Japan as they have skiing and a dinosaur museum. 202 203 Item No. 13 ADJOURNMENT 204 205 At 7:45 p.m. 206 207 Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village 208 Town Council on Monday, August 15, 2011. Markey Butler seconded the motion. The 209 motion was approved by a vote of 4 in favor to 0 opposed. 210 211 Voting Aye: Jason Haber, Fred Kucker, Markey Butler, and Mayor Bill Boineau. 212 213 Voting Nay: None. 214 Submitted By, 215 216 Rhonda B. Coxon, CMC 217 Town Clerk 34 08- 15 -11tc Minutes Page 6 of 6 218 35 I WI Y 4_ 2011 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 Town Council Meeting ii 9 11 12 13 14 15 16 17 18 19 20 21 22 Town Council EOTC Meeting Meeting 4:00 m. Aspen Council Chambers 4:00 p.m. 23 24 25 26 27 28 29 30 31 36 2011 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 Town Council Meeting ii 13 15 16 17 18 19 20 21 22 23 25 25 26 Town Council Thanksgiving Meeting Day! 4:00 m. i:y u5nl 27 28 29 30 37