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04-04-05 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 4, 2005 Item No. 1: ROLL CALL Mayor Mercatoris called to order the Regular Meeting of the Snowmass Village th Town Council on Monday, April 4, 2005 at 4:08 p.m. COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, John Wilkinson, Sally Sparhawk and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present STAFF PRESENT: Mike Segrest, Town Manager; Hunt Walker, Public Works Director; Joe Coffey, Housing Manager; Terri Everest, Housing Secretary; Chris Conrad, Planning Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Leslie Bethel, Madeline Osberger, Valerie Alexander, and Sheri Sanzone DISCUSSION AGENDA Item No. 2: ENTRYWAY/DRAW SITE EMPLOYEE HOUSING DISCUSSION Draw Site Housing Manager Joe Coffey suggested that the Town Council delay the construction of the employee housing at the Draw until the Base Village project is completed to determine the housing demand. Coffey noted that the current demand is not at the level it has been throughout the last fifteen years. He feels that with the employee housing scheduled at the Entryway, the Skico and Intrawest housing mitigation that will be built would be sufficient for the next three to five years and building at the Draw site at the same time would be saturating the market. This will also insure that the Town will build the correct type, size and number of units to meet the housing demands at that time. Entryway Site Housing Manger Joe Coffey stated that employee housing is currently proposed for a parcel of land below the Crossing’s within the Entryway Master plan. He 04-04-05tc Page 2 of 10 feels this is an ideal location for single-family homes. The Master plan includes a pool and park and is a prime location for single-family homes. Coffey would like to conduct some public meetings to gather information for the development of this location. After further discussion the Town Council directed the Housing Manager to move forward with the public process and development of employee housing at the Entryway. Town Council noted that no sales tax revenues or property tax are used to subsidize the employee-housing program in the Town of Snowmass Village. Item No. 3: COMMUNITY POOL CONCEPTUAL DESIGN Public Works Director Hunt Walker reviewed the process to date regarding the Community Pool. After the public meeting held in March the design team of Blue Green, Hagman Architects, Weitz Co., SGM, and Vic Davies (pool consultant) have developed a conceptual level design and a site layout. Sheri Sanzone from Blue Green presented a power point presentation, which included the following: Due to the extensive information in the power point presentation the Town Clerk decided to enter this information into the record and minutes. Milestones November 2000 Public Vote Approving the $2.25 million Rodeo Entryway location April 2003 Rodeo/Entryway Master Planning Developer Team Competition Developer Team Selected Pool location refined October 2004 Community workshop – Pool Concepts Presented January 2005 Entryway Master Plan Approved March 2005 Community Workshop with Pool specialist Vic Davies Program Development/Conceptual Design April/May 2005 Town Council Review, Community Forum, Land Use Review Process, Schematic Design May/June 2005 Design Development, Town Council Review, Community Forum July/August 2005 Construction Documents, Town Council Review 04-04-05tc Page 3 of 10 September 2005 Pool Site work Begins POOL OPENS! June 2006 FUNDING $2.3 Million Construction Budget (bond) $1 Million Construction Community Benefit Donation from Base Village $50,000 CORE potential subsidy $60,000 to $70,000 annual operating subsidies expected BOND APPROVED PROGRAM POSIBILITIES Pool Facilities Building Locker Rooms/showers/toilets Concession stand/vending machines Lobby/entry Storage Lifeguard office Pool mechanical Pool Leisure Pool Wading Pool Lap Lanes (2) Deck/Flop Space Snowmelted COMMUNITY FEEDBACK HIGHLIGHTS October Meeting Entryway Master Plan Finalize road options, pool too close to dusty road Site Planning Separate leisure pool from lap pool, separate adult/children’s activities Project Amenities Water/play features, floating bar, movable seating/flex space, concessions/kitchen Operational Provide year-round use, entry fee Architecture Provide a well-rounded fitness center with a lifeguard resting area. Keep the building height low. 04-04-05tc Page 4 of 10 Pool/Spa Consult with a pool specialists, zero entry, varying depths for all users, separate pools/spas, non-abrasive materials selection Competitive Swimming Understand demand for competitive pool, 6- 8-lane 25-meter pool Green Technologies Solar and chlorine alternatives Sanzone also noted that the committee toured some local facilities within the Roaring Fork such as Aspen Recreation Center, Glenwood Springs Recreation Center and the River Valley Ranch. The next step was a team Charette and community workshop. Community Feedback highlights from this meeting consisted of the Architecture, Pool Amenities, Competitive Swimming, Green Technologies, new location, site planning and operational programming. The current proposal includes the following program: Pool and Fitness Center Building (6,465 sf) Men and Women’s wet/dry locker room each at 939 sf Family wet/dry locker room 405 sf Cardio/weights room 1,523 sf Vestibule 60 sf Lobby 613 sf Concession 90 sf Staff 128 sf Control 139 sf Circulation 635 sf Storage 319 sf Pool/Mechanical/chemical and building mechanical 675 sf Pool Program Leisure pool with zero-depth entry – 3,424 including 2 lap lanes and combination of the following: waterfall, water cave, wave ball, at-grade slide, rubber rock, water moving devices such as geysers, bubble pit & raindrop. Tiered hot pools (3) 432 sf (vary is size) Tot pool 144sf Deck/Flop Space 1,000 sf snowmelted 7,000 sf not snowmelted The next part of the presentation was the out side of the building architecture. Town Council directed the Architect to make the building feel more like Snowmass; at this time it does not have the Snowmass Village feel. It appears to be functional but needs more timbers and other materials commonly used in Snowmass Village. Town Council would like to see the total number for the cost 04-04-05tc Page 5 of 10 of this project. Parking is another concern with Town Council. Council would also have the design team look at some bathrooms within the family areas. NOTE: Town Council took a 15-minute break at this time Item No. 4: Elected Officials Transportation Committee Town Manager Mike Segrest stated that some Members of EOTC have asked to discuss the future use of the remaining EOTC. The EOTC funding has been limited due to the approval of the ½ cent funding to RFTA. At this time some EOTC Members are questioning if it is appropriate to allocate $7million to Snowmass Village for transit. Segrest has included in the packet a memo from Aspen describing their position on future EOTC spending; David Peckler’s memo describing the Town staff’s view of the situation; and the proposed five year EOTC budget with the history of EOTC spending since 1994. Segrest would like to discuss the manner we will approach this at the next EOTC meeting and if any additional information from staff. Mayor Mercatoris will be contacting the Mayor of Aspen, Mayor Klanderud and Chairman of the Pitkin County Commissioners Patty Clapper with recommendations and their thoughts on this situation. The Town Council Members are unanimous in pursuing the $7 million for Snowmass Village transit improvements. st There will be EOTC meeting on April 21 and there are people on both of the above-mentioned boards that are not in agreement with the distribution of $7 million to Snowmass Village. Town Council discussed this item at length. Segrest will provide for the EOTC packet the information provided today with a letter from the Mayor and Manager with today’s consensus. Item No. 5: CAPITOL IMPROVEMENTS PROGRAM UPDATE Town Manager Mike Segrest reviewed the CIP (Capitol Improvement Plan). Projects are moving through the planning stage and there are changes to costs and timing that Council should review before staff puts together a revised plan. Council Member Sparhawk asked that the Town Manager review what was planned and the changes suggested per project: Status of Current Projects Entryway Project – Staff is moving forward with the making final  adjustments and working out some details so the plan can proceed with the land use review process. Anticipated work for this year includes adjusting the soccer field to allow the Horse Ranch Dr. realignment, modifying the parking lot to offset lost spaces due to the pool/fitness center construction (this includes removal of the existing bus turn around and building), relocation of mature trees, and possibly some initial grading 04-04-05tc Page 6 of 10 work for the road realignment. The remainder of the improvements, except for the employee housing, will begin in 2006, and may extend over into 2007. Pool/Fitness Center – Town Council will be reviewing the conceptual plans  at today’s meeting and providing direction to staff on moving forward. The anticipated start of construction is September 2005, with completion early next summer. Town Hall – A presentation is scheduled for Town Council on April 18,  2005 to receive direction on moving forward with this project. It is planned for construction to begin next spring in order to allow time to get through the planning review process. Wood Road/Brush Creek Road Roundabout/Bridge – Staff is working with  the Base Village Partnership to finalize the plans for this project. Construction will begin next spring. Mall Transit Plaza – This project is included in the West Village  Revitalization study. Plans are at the schematic level right now. The project is currently scheduled for 2006, but is likely to slip until 2007. Employee Housing – Two potential projects will be discussed at today’s  meeting in order to receive Council direction on priority, timing and community process to move forward. Funding is currently slated for 2007. Commercial Core Improvements – This project is expected to be defined  as a part of the West Village Revitalization study. It is envisioned to be primarily streetscape improvements to integrate the three commercial nodes of the town. Council previously directed that we should wait until the Base Village streetscape plan is finalized so that the Town’s work could match up to that program. Bus Stop Improvements – Projects identified for 2005 are reconstruction  of the bus stop at Brush Creek Road and Clubhouse Dr., replacement of the Mountain View bus stop. Future locations include Brush Creek and Meadow Road, and starting to improve the smaller bus stop locations (without shelters). Over the next several years, several bus stops will be constructed by others within the Base Village project and on Owl Creek road near the Sinclair Meadows project. Staff is also looking at locations for bus stops at Brush Creek and Owl Creek Road, but these need to be integrated with plans for the intersection improvements. Trail Additions – The Trails Committee has identified the following projects  for this year: Cross Mountain Trail Extension; Elevated Trail Extension; and rerouting the NORBA National XC Course. Proposed Revisions to the CIP Entryway Improvements – Budget changes reflect the tentatively approved  conceptual plan, updated cost estimates, and updated schedule for project timing as stated above. 04-04-05tc Page 7 of 10 Mall Transit – The project has been shifted one year later to 2007 and the  proposed funding has been increased to reflect less funding needed for the Entryway Park and Ride. Brush Creek Road/Owl Creek Road Intersection Improvements –This  project has been added in 2008 utilizing some of the additional RETT funds that are projected from Base Village initial sales. Highline Road Trail – This project has been added utilizing some of the  additional RETT funds that are available. It will complete the loop trail generally along Brush Creek Road, Owl Creek Road and Highline Road. Landscape Improvements on Brush Creek Road – This is the project that  Town Council recently approved. Additional RETT funds are proposed to fund it. Landscaping for Upper Numbered Lots – This project was requested by a  resident and Town Council tentatively authorized staff to add it to the CIP if we had funds. Conclusion With the proposed revisions there remains projected fund balances in unreserved funds of $3,000,000 in the RETT Fund ($1,000,000 now plus an additional $2,000,000 in 2009) and $2,000,000 in the General Fund available now. The Excise Tax Fund is also projected to have an additional $1,000,000 to $2,000,000 beginning in 2007. The only caution is that budgets for some of the existing projects may need to be adjusted as we get further along in the planning and design for them. Council may also wish to use some of these funds to increase the program for the pool/fitness center or add other projects of interest. Because we are relatively cautious in estimated future revenues, I believe it is possible that additional funds will be available from year to year and could allow additional projects to be added in the future. Some Council Members have expressed an interest in considering a bond issue this fall for expanding the pool/fitness center and town hall. This would take pressure off the future RETT funds and the General Fund and allow more flexibility to respond to future needs that may arise. I would support such a proposal as long as the projects are combined into a single issue and not a separate vote. The scope of such a bond issue would be in the $6M to $7M range. It would require an increase of approximately 2 mills to the Town’s tax rate in order to fund the bond. This would increase the annual tax on residential property by approximately $16.00 per $100,000 of appraised value. Mayor Mercatoris asked that staff take a look at the water drainage by Creekside Apartments to develop a pocket park, with parking, picnic area and fishing pond. Town Manager Segrest will add this to the CIP list. Town Council stated that they were please with this information and consensus was to implement the proposed revisions. 04-04-05tc Page 8 of 10 NOTE: The order of the Agenda was changed due to the Town Council being ahead of schedule. Item No. 9: MANAGER’S REPORT Fairway Drive/Owl Creek Road Intersection A member of the Public asked that the Town Staff take a look at this intersection in regards to safety issues. The intersection was modified the summer of 1995 to accommodate access to the Two Creeks area. The intersection is three lanes wide to allow for two threw lanes and a westbound left hand turn lane. The Police Department reported there has not been an unusual number of accidents at this intersection and the design was approved by Town Council in 1994 and deemed safe. Item No. 10: APPROVAL OF MEETING MINUTES FOR 03-21-05 Council Member Boineau made a motion to approve the Minutes for March 21, 2005, seconded by Council Member Wilkinson. Council Member Sparhawk noted that on page 44 of the packet should state first paragraph four lines from the bottom of the paragraph states “ the Town of Snowmass Village will lose the X- Games special event”: should read “the community will lose”. Also “Meeting on Aril 21, 2005” should read as “Meeting on April”. The Minutes were approved as amended by a vote of 5 in favor to 0 opposed. Item No. 11: COMMITTEE REPORTS/CALENDARS Calendars Council Member Wilkinson noted he will not be in attendance at the May 2, 2005 Town Council Meeting. EOTC Council Member Sparhawk noted that she will not be able to attend the April EOTC meeting but will try to change her schedule. Open House Reminder to the Community there will be an Open House at the Fairway Center th on Wednesday, April 6 from 5:00 p.m. to 7:00 p.m. to discuss future projects. Item No. 7: COUNCIL UPDATES Little Red Schoolhouse Council Member Wilkinson asked what we could do about the pedestrian crosswalk in front of the Little Red Schoolhouse. Town Manager Segrest noted the underbrush has been cleared back and have signed “SLOW” on the roadway. 04-04-05tc Page 9 of 10 Brush Creek Trail Update The Open Space board does not feel there is money in the budget or practical to create an underpass under Brush Creek road to connect with the Entry Way. Until the bridge over Brush Creek road is replaced with an island or haven will be created for a safe crossing. Wilkinson would like to see this trail placed sooner than later; Holy Cross will determine this. Parking Lot at the Trail Head on Owl Creek Road Council Member Boineau would like to reopen the discussion of allowing the public to use in the summer and winter as a trailhead. Council Member Mordkin noted that this is a wildlife corridor and would need to be rezoned. Sparhawk, Boineau and Wilkinson agreed to look at this issue again and staff was directed to investigate. Man Made Foot Path Council Member Sparhawk noted there is a footpath from Brush Creek below the Mountain View going to the Creekside Apartments, which is eroding badly and Joe Coffey should talk a look at its safety. Krabloonik Council Member Mordkin noted that there was a very disturbing article in the Aspen paper and hope that we are watching this operation and encouraging modern practices and adoption of the unwanted dogs at this local tourist attraction. Item No. 8: RESOLUTION NO. 15, SERIES OF 2005 – SNOWMASS CHAPEL CONSIDERATION OF A RESOLUTION GRANTING WAIVERS AND DEFERRALS OF CERTAIN SUBMISSION REQUIREMENTS FOR THE SNOWMASS CHAPEL PRELIMINARY PLANNED UNIT DEVELOPMENT (PUD). Senior Planner Jim Wahlstrom noted that the applicant has submitted an application for the Snowmass Chapel Preliminary Planned Unit Development (PUD) and has also requested the waiver and deferral of four submittal requirements which consist of a block model and will provide later in the review process, fiscal impact due to non-profit, air quality analysis and site, and architectural plan for a future maintenance building which will come later. The Planning Commission is reviewing this application as multi-purpose facility. Doug Dotson and Phil Vaughn were in attendance to answer questions regarding this application. Council Member Boineau made a motion to approve Resolution No. 15, Series of 2005, seconded by Council Member Wilkinson. The motion to approve Resolution No. 15, Series of 2005 passed with a vote of 5 in favor to 0 opposed. 04-04-05tc Page 10 of 10 Item No. 6: PUBLIC NON-AGENDA ITEMS (5-Minute Time Limit) There were no Public Non-Agenda items for discussion. The Town Council congratulated Chris Conrad on his recent marriage and honeymoon. Item No. 12: ADJOURNMENT There being no further discussion, Council Member Wilkinson made a motion to adjourn the Regular Meeting, seconded by Council Member Sparhawk, the vote was approved by 5 in favor and 0 opposed. The Regular Meeting adjourned at 8:05 p.m. This set of minutes was approved by Town Council at the May 23, 2005 Regular Meeting.