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05-02-05 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES MAY 2, 2005 Item No. 1: ROLL CALL Mayor Mercatoris called to order the Regular Meeting of the Snowmass Town Council on Monday, May 2, 2005 at 4:06 p.m. COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, Sally Sparhawk and Arnold Mordkin COUNCIL MEMBERS ABSENT: John Wilkinson was absent STAFF PRESENT: Hunt Walker, Public Works Director and Acting Town Manager; John Dresser, Town Attorney; Bob Nevins, Planner; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Connie Baker, Carey Shanks, Michelle Fields, Randy Cott, Bianca Hooker, Jim Hooker, Madeleine Osberger, Randy Wood, Jeannie Wood, Sheri Sanzone, Valerie Alexander and other members of the public interested in today’s agenda items. REGULAR AGENDA Item No. 2: RECREATION CENTER ARCHITECTURE REVIEW th Hunt Walker noted that at the April 4 Town Council meeting staff was directed to work on the architecture. In response to this request Hagman Architects has come up with some revisions to the architecture. He presented a Western Heritage theme with modern materials, residential windows, translucent lighting, stone and beams in a wave pattern. Hagman also reviewed a draft drawing of the second phase which could include enclosing the pool and the addition of a gymnasium. Boineau suggested the gymnasium not only be for basketball but should also accommodate volleyball. He is also concerned about natural light coming in to the changing rooms or lockers areas. Sparhawk stated concern with the cost and would like some financial numbers relating to the increased space. Mordkin is very concerned with the long flat building effect and would like to see breaks or some different architect. Mercatoris reviewed the size of the building and questioned if this is the appropriate size. He commented that the Snowmass Club is moving toward the direction of exclusive use by owner’s only which would bring more interest to the Town recreation center. He is concerned that we don’t build too small of a building. Public Works Director Hunt Walked noted that he has started working on the programming and square footage and will bring that information to Council at a future meeting. Council directed staff to provide financial information for the first phase with the increased space. 05-02-05tc Page 2 of 7 Randy Woods a resident of Snowmass Village asked if there would be any tennis courts. Hunt Walker noted that there are two tennis courts proposed within the Entry Way Master Plan and there are no plans at this time for enclosed courts. Item No. 3: BRUSH CREEK RANCH PUD-REFERRAL COMMENTS TO PITKIN COUNTY Mayor Mercatoris introduced the Town of Snowmass Village’s new Planner Bob Nevins to the Town Council and viewing audience. Nevins explained that Pitkin County has asked for referral comments from the Town of Snowmass Village regarding the Brush Creek Ranch PUD application. The Droste family is proposing to develop 11 single- family lots on 906 acres and contained within the proposed development is an existing 600 acre conservation easement. He noted the bases for the review criteria is the Snowmass Village Comprehensive Plan not the Land Use Code due to the land being outside the Town’s limits. Staff finding are that the applicant is generally in compliance with our adopted goals and staff is recommending conceptual approval for the 11 lots with conditions. Town Council Comments: In response to a concern from Mordkin regarding lots 9 and 10 being within the Conservation Easement. Nevins assured Town Council that they are not within the Conservation Easement. It was Council consensus to propose prohibiting dogs, protecting the ridgelines on the Brush Creek side and protecting the wildlife migration. Council encourages the applicant to considering moving lots 10, 5 8 and 11 more to the east. Nevins will submit the Town of Snowmass Village recommendations to the BOCC by a memo including the conditions included in today’s packet and suggestions by the Town Council. Item No. 5: RESOLUTION NO. 13, SERIES OF 2005 – APPRECIATION CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION TO BIANCA HOOKER FOR HER SERVICE AS A MEMBER OF THE SNOWMASS VILLAGE LIQUOR LICENSING AUTHORITY BOARD Mayor Mercatoris expressed appreciation to Bianca Hooker for her dedicated service on the Snowmass Village Liquor Licensing Authority and read Resolution No. 13, Series of 2005. Mercatoris also presented Hooker with a framed Linda Roberts poster of Snowmass Village. Council Member Boineau made a motion to approve Resolution No. 13, Series of 2005, seconded by Council Member Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Item No. 6: RESOLUTION NO. 18, SERIES OF 2005 CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION TO CAREY SHANKS FOR HIS SERVICE AS TOWN OF SNOWMASS VILLAGE ECONOMIC RESOURCE DIRECTOR Mayor Mercatoris expressed appreciation to Carey Shanks as a dedicated employee with the Town of Snowmass Village and read Resolution No. 18, Series of 2005. Mercatoris also presented Shanks with a framed Linda Roberts poster of Snowmass Village. Council Member Boineau made a motion to approve Resolution No. 18, Series of 2005, seconded by Council Member Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. 05-02-05tc Page 3 of 7 Item No. 4: RESOLUTION NO. 12, SERIES OF 2005 – APPRECIATION CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION TO SHIRLEY MILLARD FOR HER SERVICE AS A MEMBER OF THE SNOWMASS VILLAGE ARTS ADVISORY BOARD Mayor Mercatoris expressed appreciation to Shirley Millard for her dedication on the Snowmass Village Arts Advisory Board and read Resolution No. 12, Series of 2005. Mercatoris also noted that Millard will receive a framed Linda Roberts poster of Snowmass Village. Council Member Boineau made a motion to approve Resolution No. 12, Series of 2005, seconded by Council Member Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Item No. 9: PUBLIC NON-AGENDA ITEMS Mayor Mercatoris noted that helicopters will be present in the Village the next couple of days removing lift towers from Fanny Hill. This will preserve the Fanny Hill concert site and reduce the number of trucks on Brush Creek Road. He also noted that the Skico Administration building will come down when the mulching machine arrives. The Aspen Skiing Company will be using a machine that makes mulch from the lumber, which can be used for landscaping in the future. Town Council took a 15-minute break at this time. At 5:45 p.m. George Huggins called to order a Special Meeting of the Snowmass Village Planning Commission. PLANNING COMMISSION MEMBERS PRESENT: George Huggins, Don Crouch, Doug Faurer Rhonda Basil and Jim Gustafson PLANNING COMMISSION MEMBERS ABSENT: Lou Mattis and Mark Stout Item No. 7: TOWN COUNCIL/PLANNING COMMISSION JOINT MEETING DISCUSSION - SNOWMASS CHAPEL PRELIMINARY PLAN APPLICATION SNOWMASS CHAPEL PRELIMINARY PLAN APPLICATION INVOLVING REQUESTED VARIATIONS, TOGETHER WITH A REZONING TO MIXED-USE-2, A SUBDIVISION EXEMPTION FOR A LAND EXCHANGE AND EVENTUALLY RE-SUBDIVISION PLATTING OF THE PROPERTY Senior Planner Jim Wahlstrom reviewed the purpose of the Preliminary Plan application according to the Municipal Code Section 16A-5-340(a), is for the applicant to formulate detailed, properly designed/engineered solutions to issues and concerns identified during sketch plan review, and to address, in a detailed manner, all other issues that are relevant to the Preliminary Plan. Wahlstrom noted that there are sixteen review intent and issues questions and staff consolidated to ten or eleven and they are listed in the staff report. 05-02-05tc Page 4 of 7 Representing the applicant from OTAK, Doug Dotson stated that Sketch Plan review of this project was in 2001 and one of the concerns of Town Council was the architectural design. The applicant has continued to refine the architectural design and detailed site plan including the parking program. The access would continue to be over the pedestrian bridge and the applicant has been working with John Mele of the Snowmass Village Wildcat Fire Protection District for the purpose of fire truck accessibility. Dotson discussed the impact studies and stated that a traffic study would be difficult to produce due to the inconsistency of travel patterns because of the type of uses as funerals or memorial services. Most of the parking usage is on the weekends. The applicant would be open to suggestions from the Town Council on this issue. Dotson noted that the applicant made a provision for a joint use maintenance facility with Anderson Ranch. Dotson also talked about the computer model and layered landscaping near the golf course. Planning Commission expressed concerns with massing of the roof space, the height of the steeple, the elevations and overall height. Council Member Boineau asked that Planning Commission look at the housing mitigation requirements and asked the applicant to contact Pitkin County regarding the construction management-parking plan at Highway 82. Council Member Sparhawk commented that this is a non-denominational church and there are beams forming a cross. Council Member Mordkin asked that the submission books be updated or submit a new book with current information and the pages be numbered for easier use. Mordkin questioned where are we since Sketch Plan. Mordkin asked that the Planning Commission obtain a more concrete plan for the carillon. Mayor Mercatoris recapped some of the items for Planning Commission review, which include the impacts to the neighborhoods including the golf course and the Blue Roofs (Snowmass Villas) and possibly a bridge versus a culvert. Mercatoris stated that when the Planning Commission looks at the height in application for a Church, Chapel or Synagogue the height limitations should not be looked at with the same philosophy as a commercial building. The Planning Commission will go through the comprehensive review process and focus on the core issues listed above by the Town Council. The Planning Commission will prepare its findings and recommendations on the application to the Town Council before Council begins the formal review of the application. Item No. 8: PRESENTATION OF THE PLANNING COMMISSION’S REPORT ON THE STATE OF THE SNOWMASS VILLAGE COMPREHENSIVE PLAN Senior Planner Jim Wahlstrom noted the enclosed Resolution was adopted by the Planning Commission on April 20, 2005 and contains the Planning Commission recommendation to the Town Council restating their 2004 position that the 2002 State of the Snowmass Village Comprehensive Plan still contains valid general and specific recommendations that should be implemented to improve the Comprehensive Plan. 05-02-05tc Page 5 of 7 After discussion, Council Member Sparhawk made a motion to accept the report on the State of the Comprehensive Plan, seconded by Council Member Mordkin by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. There will be a Public Hearing on the State of the Snowmass Village Comprehensive Plan at the Regular Town Council meeting on May 23, 2005 to collect input from the public. At 7:00 p.m. Commissioner Faurer made a motion to adjourn the Planning Commission Meeting, seconded by Commissioner Gustafson. Item No. 9: PUBLIC NON-AGENDA ITEMS There were no additional Non-Agenda Items. Item No. 10: COUNCIL UPDATES Rundel Litigation Town Council stated they were served with court papers from Rundel in regards to the Stonebridge Inn conference room and deck addition approval. Rodeo Council Member Boineau stated that he has spoke with Chris Kelly from the Snowmass Western Heritage and she is officially advising that there will only be Wednesday night Rodeo’s this year due to lack of funding. Horse Trail Council Member Sparhawk asked about a horse trail from the Cozy Point to the Rodeo Lot. Public Works Director Walker responded that this has been looked at and requires a lot of easements but is still a possibility in the future with the Brush Creek Trail. Sales Tax Report Council Member Sparhawk noted she prefers the charts to the numbers in the monthly Sales Tax report. Council requested that the Finance Department continue to use both charts and the financial numbers. Snowmass Club Council directed the Town Attorney to research agreements within the approvals of the Snowmass Club Phase I and II for language regarding cap on the annual dues. Pool and Recreation Center Mayor Mercatoris stated the Town of Snowmass Village is open to corporate sponsors to help finance the pool and recreation center. Item No. 11: CONTINUATION OF PUBLIC HEARING AND ACTION - SECOND READING OF ORDINANCE NO. 12, SERIES OF 2005 – ASPENWOOD CONDOMINIUM REZONING TOGETHER WITH A FINAL PUD CONSIDERING AN APPLICATION BY THE ASPENWOOD CONDOMINIUM ASSOCIATION, INC. TO REZONE CERTAIN LAND CONTAINING AND SURROUNDING THE ASPENWOOD CONDOMINIUMS FROM SPA-1, SPECIALLY PLANNED AREA, TO MU- 05-02-05tc Page 6 of 7 2, MIXED USE, TOGETHER WITH A FINAL PLANNED UNIT DEVELOPMENT (PUD) TO ALLOW MODIFICATIONS AND ADDITIONS TO THE EXISTING COMPLEX. Senior Planner Jim Wahlstrom provided a final version and the edited version of Ordinance 12, Series of 2005, and the major change was the replat language, which was transferred into its own Resolution. Wahlstrom also reviewed the exhibits that were added. Mayor Mercatoris noted that this was a continuation of a Public Hearing. There being no comment from the public Mayor Mercatoris closed the Public Hearing at 7:20 p.m. Council Member Mordkin made a motion to approve second reading of Ordinance No. 12, Series of 2005,seconded by Council Member Boineau. There being no further discussion a roll-call vote was taken Second Reading of Ordinance No. 12, Series of 2005 was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Item No. 12: RESOLUTION NO. 19, SERIES of 2005 CONSIDERATION OF AN APPLICATION BY THE ASPENWOOD CONDOMINIUM ASSOCIATION, INC. TO REPLAT INTO ONE PARCEL CERTAIN LAND CONTAINING AND SURROUNDING THE ASPENWOOD CONDOMINIUMS. Senior Planner Jim Wahlstrom noted this Resolution allows the replating of the land into one parcel containing and surrounding the Aspenwood Condominiums. There being no further discussion Council Member Boineau made a motion to approve Resolution No. 19, Series of 2005, seconded by Council Member Sparhawk. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Item No. 13: MANAGER’S REPORT Acting Town Manager Hunt Walker stated that based on the research included in the packet, staff does not recommend joining Northwest Colorado Council of Governments at this time, because the benefits to the Town do not justify the cost. Town Council asked staff to be sure that all elevators within the Town are being inspected. Item No. 14: APPROVAL OF MEETING MINUTES FOR 04-18-05 Council Member Mordkin made a motion to approve the minutes of April 18, 2005, seconded by Council Member Sparhawk. Council Member Sparhawk noted that her name is misspelled through out the document page 191 and 197. She also asked that th on page 193 right above NOTE the words “with reluctance” be deleted. On page 196 5 paragraph Sparhawk stated that the Town Council agreed with administrative action although the language does not reflect that. Town Clerk will revise this paragraph. Council Member Mordkin noted that on page 196 last paragraph should read “Town Attorney John Dresser” not “Town Manager”. The motion was approved as amended by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Item No. 15: COMMITTEE REPORTS/CALENDARS 05-02-05tc Page 7 of 7 Mayor Mercatoris Mayor Mercatoris will be out of Town for medical reasons and Mayor Pro Tem Boineau will handle his duties during that time. Pitkin County Council directed the Town Attorney to contact Mr. Droste or Pitkin County to determine the timeline of installation of the PVC pipes in the conservation area. NOTE: This Item was not on the Agenda. MAYOR’S PROCLAMATION NO. 2, SERIES OF 2005 Mayor Pro Tem Boineau read aloud Mayor’s Proclamation No. 2, Series of 2005 a resolution proclaiming May 1 through 7, 2005 Municipal Clerks Week recognizing Rhonda B. Coxon, Town Clerk and Donna J. Garcia-Spaulding Deputy Town Clerk. Item No. 16: ADJOURNMENT There being no further discussion, Council Member Mordkin made a motion to adjourn the Regular Meeting, seconded by Council Member Sparhawk. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. The meeting was adjourned at 7:30 p.m. This set of Minutes was approved at the Regular Town Council Meeting of July 18, 2005.