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08-15-11 Town Council Minutes SNOWMASS VILLAGE REGULAR MEETING MINUTES AUGUST 15, 2011 CALL TO ORDER AT 4:00 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council for August 15, 2011 at 4:00 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, Fred Kucker, Jason Haber and Markey Butler COUNCIL MEMBERS ABSENT: John Wilkinson STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public Works Director; John Dresser, Town Attorney; Joe Coffey; Housing Manager; Marianne Rakowski, Finance Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Randy Woods, Julie Ann Woods, Bob Fike, Val Borthwick, Tom Yocum, Michael Tande, James De Francia, Steve Sewell, Bob Sirkus, Joe Enzer, Katherine Dart, Eden Vardy, Shayne Morgan, and other members of the public interested in items on today's Agenda. Item No. 2 PUBLIC NON AGENDA ITEMS Julie Ann Woods and Randy Woods from the Snowmass Village Rotary Club asked Council to consider waiving the fee for the extra buses for the September 17, 2011 Wine Festival Event. Russ Forrest stated the Manager's Report addresses this item. David Peckler stated the Transportation budget can absorb this cost. However, Transportation is asking authorization to absorb this cost and staff understands that the Rotary Club will be requesting that they not pay for additional service since the Wine Festival is a community fundraiser. He noted the alternative is to charge back the event for additional service. Council Member Butler arrived at this time and recused herself from this discussion as she is the President of the Rotary Foundation. Mayor Bill Boineau made the motion to approve the request to waive the fee for buses this year. Fred Kucker seconded the motion. The motion was approved by a vote of 2 in favor to 1 opposed. 08 -15 -11 tc Minutes Page 2 of 6 Voting Aye: Mayor Bill Boineau, and Fred Kucker Voting Nay: and Jason Haber Item No. 3 COUNCIL UPDATES Mayor Boineau sent his condolences to the family of Charles Wylie who recently died in an accident on Highway 82. Council Member Haber thanked the Roaring Fork Valley Sierra Club for the use of the movie "Bag It" that was shown in Chambers for members of the Public today. Item No 4 ICE AGE DISCOVERY COMMITTEE PRESENTATION OF CONCEPT PLAN Town Manager Russ Forrest asked the Tusk Force to stand for acknowledgement. He stated the "Tusk Force" is pleased to provide the attached Concept Plan and recommendations for moving forward with this project. The specific purpose of the meeting is to: 1. Provide Council with a presentation on the Concept Plan. 2. Request that Council approve or request modifications to the Concept Plan. 3. Request approval for the next step in the process which would be to launch the 501(c)(3) including funding the $2K needed for the filing. The IADC recommends that the new 501(c)(3) obtain financial support to pay for a feasibility study and further design roughly estimated at approximately $100,000. This financial support could come from private donors, grants, and may also require financial support from the Town 4. Request support for continued funding of the existing exhibit center in the Mall. Joe Enzer a non resident of Snowmass Village but very close to the project inquired if there was any revenue generating ideas at this time. Dwayne Romero from Related West Pac spoke to a question asked by Council Member Haber in regards to the space. He stated that at this time the Discovery Center is the best use for this space at this time. It does generate a lot of foot traffic for the mall. After a lengthy discussion the Council accepted the concept plan number 2 and agreed with a portion of number 3 in regards to the 501(C)(3) but not all Council members were in favor of the possible request for $100,000 and they would like to see if money could be found from a different source. Council thanked the entire committee and staff for the hours of work that was put into this project to date. Item No. 5 REVIEW NEW LOCATIONS FOR THE "BLISSFUL HELIX" ART PIECE Bland Hoke worked at Anderson Ranch created a sculpture using the decommissioned Sheer Bliss lift cable. The project was proposed as a temporary installation on 08 -15 -11 tc Minutes Page 3 of 6 Snowmass Mountain, and was permitted by the forest service to stay for a couple of winters. However, now it needs to be moved to another location. Bland contacted the Snowmass Arts Advisory Board to see if the Town had any suggestions. The sculpture would be installed and donated to TOSV and become a significant addition to the Art Walk Master Plan. Item No. 7 UPDATE FROM LOWES ON PROGRESS WITH BASE VILLAGE MAINTENANCE AND OPERATION Mike Tande, Assets Team Manager and Jim Defrancia, from Lowe's Enterprises provided a one year update of what has happened at Base Village since receivership. Some of the 2010 completed initiatives included the removal signs of stalled construction, oversaw the completion of Building 7, enhancement of Building 8, improve the Plaza emergency access roadway and connection from Parking Lot C, continued with Storm Water Management, facilitated improved ASC Guest Services, manage and participate in BV Associations and Districts, completed Viceroy Condo Map and Declarations and Carriage Way and Wood Road snowmelt system conveyance. Jim DeFrancia spoke to the management and participation of Base Village Associations and District which include Metro District No. 1 and No. 2, the Master Association, Building 3ABC Commercial Condominium and the Capitol Peak HOA. Town Council discussed the foreclosure and the options facing the Town and the lender. The Urban Land Renewal was discussed again and Council conveyed its concerns to the receivership to take back to their client. Item No 6 JOE BROWN'S REQUESTS FOR AN EXTENDED LEAVE OF ABSENCE AND APPROVAL TO LEASE HIS CONDOMINIUM Housing Manager Joe Coffey stated that Joe Brown has not shown up to comment on this letter and does not state how long he needs to be out of town. He appeared before Council at the August 1, 2010 meeting and Council requested he come this evening. After reviewing the letter from Mr. Brown, the major of Council was to continue to follow the housing rules and regulations and not make and exceptions at this time for this tenant. Council Member Butler and Kucker in favor of the following current rules and regulations and Council Member Haber and Boineau would go to six months, so the decision would fall back to the Housing Manager. Item No. 8 GROCERY STORE PLASTIC BAGS DISCUSSION Katherine Dart, representative of C.O.R.E., spoke on behalf of the single use disposable shopping bags. Council Member Haber noted he is an employee of CORE but will not be recusing as he 08 -15 -11 tc Minutes Page 4 of 6 does not feel he has a personal or financial interest in this discussion as it is informational for the Council. Council Member Butler stated that she would like to be sure that we have an open dialogue with the Town Attorney in the near future regarding conflict of interest for Council Members and when they should recuse themselves from a discussion. Dart stated that CORE requests that Council provide feedback regarding a preferred approach to addressing the usage of single -use disposable shopping bags in TOSV. She noted due to environmental concerns around issues such as litter and degradation of natural resources, the issues and opportunities concerning the usage of disposable shopping bags has been discussed at recent meetings throughout the Roaring Fork Valley. Dart provided an extensive history regarding this issue. Council Member Kucker has a problem with dictating how other people live their lives. He noted that if the residents of this Town want to pass a tax from a vote of the people so be it, otherwise he is not in favor. Mayor Boineau discussed the fee and where the money goes. Council provided individual comments and Council Member Butler is in favor of the ballot initiative and Council Member Haber noted is not out of line for Government to put fees on infractions as we do it all the time and he provided examples. Russ Forrest and John Dresser discussed the timelines for an Election with the Council. The Council consensus was to continue the discussion when all five Council members are present. Council consensus was to have the EAB Board take a look at the Ordinances being signed by Basalt and Aspen and review the language and provide a recommendation. Glenwood Springs is waiting until the beginning of the year to make a decision. Council took Public Comment at this time. Eden Vardy a resident of Pitkin County spoke in favor of the bag fee and strongly supports an ordinance. He stated he recently visited Maui and they had a ban and as a tourist felt proud. Sally Sparhawk a resident of Snowmass Village and a member of the Environmental Advisory Board and the Citizens Grant Review Board spoke to anything we can do to encourage the use of reusable bags would help. She would like to see more reusable bags for customers. She also believes the vote would pass in this Village. River Morgan a resident of Snowmass Village feels consequence is far more awareness raising than reward. Reflect a positive on the community. Item No. 9 MANAGER'S REPORT 08 -15 -11 tc Minutes Page 5 of 6 Jazz Aspen Snowmass Request Town Manager Russ Forrest stated that Jazz Aspen Snowmass is requesting to have amplified music in the patron's tent from a DJ on Saturday, from 10 PM to Midnight. The permit for this event has historically allowed music until 10:30 PM. JAS is requesting these extended hours to host a separate ticketed event for a maximum of 1,000 persons as an additional fund raiser. Staff's experience is that noise complaints become frequent with outdoor amplified music after 10:30 PM from adjacent property owners, however, Staff believes this particular event, given its location, can be managed effectively so that any impacts are minimized. Town Council gave consent to the request. Special Meeting Town Manager Russ Forrest reminded Council we have a Special Meeting for Monday, September 12, 2011 to prioritize capital projects and look at property taxes. CAST Russ Forrest stated there is a CAST meeting in Grand Lake on August 25 and 26, and let Barb Peckler know if you would like to attend. Item No. 10 AGENDAS FOR NEXT 2 TOWN COUNCIL MEETINGS Council and staff reviewed the next two agendas and made appropriate language changes. Town Manager Forrest inquired about the Urban Land Renewal and asked if giving the packet to the new members would suffice at this time until the Base Village foreclosure. Council agreed to again provide background information to Council. Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Council Member Butler would like to discuss a potential sister city discussion for Katsuyama Japan as they have skiing and a dinosaur museum. Item No. 13 ADJOURNMENT At 7:45 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, August 15, 2011. Markey Butler seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. Submitted By, 08 -15 -11 tc Minutes Pa of 6 Rhonda B. Coxon, CIVIC Town Clerk