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07-18-11 Town Council Minutes SNOWMASS VILLAGE REGULAR MEETING MINUTES JULY 18, 2011 CALL TO ORDER AT 4:00 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, July 18, 2011 at 4:00 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber COUNCIL MEMBERS ABSENT: Markey Butler STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Lesley Compagnone, Community Relations Director; Barb Peckler, Administrative Assistant; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Sally Sparhawk, Gary Little, Carol Gaudin, Katherine Dart, Valerie Yaw, Chris Jacobson, Michelle Bates, Jerome Simecek and other members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON AGENDA ITEMS (5- minute time limit) There were no public comments at this time. Item No. 3 COUNCIL UPDATES Council Member Fred Kucker spoke to the two large parcels of land in Two Creeks and Parcel F in Horse Ranch. He feels these parcels are limited in their uses and feels we should consider officially make these parcels "open space Council Member Wilkinson would like the parcels to be covered by a conservation easement. Council consensus was to put this on a future agenda for further discussion and provide pros and cons of this request. Grafton Seiver a Snowmass Village resident inquired if the Rodeo Parcel would be included in this process. Plastic Bags Mayor Bill Boineau noted that he attended a CORE "plastic bag" meeting with Jason Haber, Peter McBride, Mick Ireland, Derrick Johnson. He would like to get feedback 07 -18 -11 tc Minutes Page 2 of 7 from the Snowmass Village Community on this issue. Other jurisdictions are considering twenty cents a bag. He noted that two cents would go back to the store and two cents to the municipality and sixteen cents to education on environmental initiatives. The valley wide jurisdictions would like to do a regional ordinance. Mayor Boineau does not feel Snowmass Village is there yet. TOSV Email Mayor Boineau stated that the Clerk's office has again reminded Council Members that they should be working from a TOSV web domain instead of personal emails. Anything outside of the TOSV email is subject to discoverable records. Item No. 4 RESOLUTION NO. 21 SERIES OF 2011 APPOINTING NEW MEMBERS TO THE ENVIRONMENTAL ADVISORY BOARD (EAB) Public Relations Director Lesley Compagnone stated that there were a total of 7 applications submitted for the EAB. There are vacancies for Five (5) members at -large and Two (2) who posses specialized expertise and experience in environmental policy, environmental science and /or environmental design. A notice has been posted and published in accordance with the Home Rule Charter. The Town Clerk is requesting the Town Council interview and appoint the appropriate people to the positions available. Listed below are the names of applicants. She has denoted applicants that are incumbents from the previous EAC committee. 1. Valerie Yaw- Employer Bluegreen 2. Adam S Hancock- Employer- Aspen School District worked for Aces 3. Sally Sparhawk- Employer Sparhawk Consulting 4. Gary Littell- Employer Littell Electric 5. Katherine Dart- Employer CORE 6. Christopher Jacobson- Employer Self employed 7. Carol Gaudin- Employer Stein Erickson At this time Council interview all the applicant that were present at today's meeting and assigned the individuals to appropriate positions and terms. The position and terms were appointed as listed below and will be put into the resolution by the Town Clerk. At Large 3yr term Carol Gaudin At Large 3yr term Gary Littel 1 Specialty 3yr term Katherine Dart At Large 2yr term Sally Sparhawk 1 Specialty 2yr term- Valerie Yaw At Large 1 y term Christopher Jacobson At Large 1yr term Adam Hancock 07 -18 -11 tc Minutes Page 3 of 7 Jason Haber made the motion to approve Resolution No. 21, Series of 2011 appointing new members to the Environmental Advisory Board for the Town of Snowmass Village. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. Voting Nay: None. Item No. 5 RESOLUTION NO. 22 SERIES OF 2011 APPOINTING A NEW MEMBER TO THE SNOWMASS ARTS ADVISORY BOARD (SAAB) Administrative Assistant Barb Peckler stated that the SAAB, per the Municipal Code has up to 15 board members and currently has 8 members. She noted the Town has received an application from a resident of Snowmass Village to fill a two year term on this Board. Council interviewed the applicant and appointed by resolution. Fred Kucker made the motion to approve Resolution No. 22, Series of 2011 appointing Katie Kiernan to a two year term on the Snowmass Arts Advisory Board. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. Voting Nay: None. Item No. 6 REVIEW POSSIBLE LOCATIONS FOR THE "BLISSFUL HELUZ" ART PIECE Administrative Assistant Barb Peckler stated the purpose of today's discussion is to see if there is any interest or possible location suggestions for the "Blissful Helux" art piece to be displayed on TOSV land. Jim Kehoe representing SAAB provided a presentation for Council. He stated that Bland Hoke worked at Anderson Ranch several years ago and created a sculpture using the decommissioned Sheer Bliss lift cable. The project was proposed as a temporary installation on Snowmass Mountain, and it was permitted by the forest service to stay for a couple of winters. However, now it needs to be moved to another location. Bland contacted SAAB to see if the town had any suggestions. SAAB board members have driven around town looking at possible locations for the art. Attached are four recommendations that were proposed. The sculpture would be installed and donated at no cost to the TOSV. The four options were sent to Public Works and Transportation for review with the agreement that option A2 would work the best for the sculpture. 07 -18 -11 tc Minutes Page 4 of 7 After discussion the Council directed staff to provide a mock up of the art piece in the A2 site so they may see how it fits in the space. This item will be added to the next agenda. Item No. 7 WINTER PARKING PLAN FOR 2011 -2012 Transit Director David Peckler stated the purpose of today's meeting is to provide direction on the proposed parking agreement for this coming winter. This agreement covers: Keeping the actions in the parking agreement consistent with the Town's goals stated in the Comprehensive Plan and Ordinance #9 of 1994 (the approval of the ski area expansion onto Burnt Mountain); and determine the distribution of parking within the community under the cap on day use parking of 2,425 spaces (Core Area 1,375, Two Creeks 400 and Town Park 650); and descriptions of the various permits and their respective prices; regulations for each permit type and what specific lots permits are valid in; and the duration of the enforcement of permit parking in the various lots; and the designation of the management and maintenance responsibilities of the Town, the Aspen Skiing Company (ASC) and Destination Snowmass Services (DSS) in the operation of the parking system. Peckler reviewed the current parking plan with the Council and also provide the agreement for the parking plan for the Winter 2011/2012 for discussion; he noted the changes provided by the Aspen Skiing Company and Destination Snowmass Services. Peckler also noted there has not been a rate increase in five years. After a lengthy discussion between staff and the Town Council, they provided direction which was status quo for the Winter 2011/2012 season. At this time Town Council took a break. Item No, 8 DISCUSSION POTENTIAL FUNDING SOURCE TO SUPPORT FARE SUBSIDIZED BUS SERVICE BETWEEN ASPEN AND SNOWMASS VILLAGE Transit Director David Peckler stated that staff is looking for direction from Council on how they would like to approach investigating alternative funding sources to the Elected Officials Transportation Committee (EOTC) subsidy of fares for bus service (Free Service) between Aspen, Woody Creek and Snowmass Village. Members of the EOTC requested that an investigation into alternative funding for the subsidy of Free Service be made before the expiration of the service in April of 2013. He noted its staff's recommendation that Council be prepared to discuss this issue at the EOTC budget meeting in October and possibly at the EOTC meeting this month. Peckler provided the background and brief history of the Free Service and also referred 07 -18 -11 tc Minutes Page 5 of 7 to the results of the Aspen Snowmass RFTA service integration study presented by Marc Warner. During a lengthy conversation Council discussed the possible actions to be taken and considered making a recommendation to staff for further study. The choices are: Recommend a taxing measure to take to the other jurisdictions that would continue the funding for the Free Service from a different source. Recommend that the EOTC continue to fund the service and make a recommendation to reallocate the reserves. Subsidize a portion of the Free Service to reduce the cost to the EOTC. This could range from not providing Free Service in certain times of the year, or charging a smaller fare year round and subsidizing the difference. Discontinue the Free Service entirely. Mayor Boineau asked if any Council Members have any additional questions or comments they should contact David Peckler before the EOTC Meeting to be held in the Town Council Chamber on Thursday, July 21, 2011. Town Clerk Rhonda Coxon stated this meeting will be web streamed. Item No. 9 MANAGER'S REPORT Cougar Canyon Town Attorney John Dresser stated that the Cougar Canyon representatives have requested TOSV enter into a Subordination Agreement to allow the partnership to refinance its real estate holdings. Cougar Canyon agreed to pre -pay annexation impact fees using the installment method. Cougar Canyon pays TOSV $180,000 annually as impact fees. TOSV will remain in the same priority position it currently holds pursuant to the Annexation agreement. He noted the letter for the request is included in today's packet. There being no objections from Council, the request was approved. EOTC Reminder of the EOTC Meeting, on Thursday, July 21, 2011 in the Snowmass Town Council Chambers at 4:00 p.m. FAB the FAB has started their review of the Marketing and Groups Sales matrix. Tusk Force Town Manager Russ Forrest stated that the Tusk Force is working on their final 07 -18 -11 tc Minutes Page 6of7 document for the upcoming agenda item on Town Council future agenda. Paperless Packet Town Manager Russ Forrest asked if Council is willing to look into paperless packets and was asking if they would like staff to pursue and bring back some options. Council consensus was to have staff provide some options at a future Meeting. Item No. 10 AGENDA FOR NEXT TOWN COUNCIL MEETING *August 1, 2011 Town Clerk Rhonda Coxon noted she would like to add a Resolution appointing two new members one to the Part Time Residents Advisory Board and one to the Citizens Grant Review Board. Town Manager Russ Forrest reviewed the rest of the agenda with Council for comments. Item No. 11 APPROVAL OF MEETING MINUTES FOR June 20, 2011 Regular Meeting John Wilkinson made the motion to approve the Regular Meeting Minutes for the Snowmass Village Town Council on Monday, June 20, 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. Voting Nay: None. Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Council Member Wilkinson will be out the second meeting in August. Mayor Boineau reminded everyone of the Fun in the Sun Fundraiser for the Little Red Schoolhouse and the Culinary Arts Festival coming up. He also asked that homeowners please take responsibility for weeds on their property. Home Garden Show Mayor Boineau asked about the Home Garden Show and was concerned about the low attendance and inquired about the advertising. Rodeo Grounds Council Member Haber stated that the chain link fence around the Rodeo is falling down and does not represent the rustic cowboy look. Trail Head 07 -18 -11 tc Minutes Page 7 of 7 Council Member Wilkinson would like to look at a trail head to access the Blake Trail and the Highline Trail and he would like to have a future discussion. Item No. 13 ADJOURNMENT AT 6:38 p.m. Fred Kucker made the motion to adjourn the regular meeting of the Snowmass Village Town Council on Monday, July 18, 2011. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Fred Kucker, and Jason Haber. Voting Nay: None. This set of Minutes was approved by the Town of Snowmass Village Town Council at the Regular Meeting on Monday, October 3, 2011 Subxpitted By, Rhonda B. Coxon, CMC Town Clerk