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05-24-05 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES MAY 24, 2005 Mayor Mercatoris called to order the Special Meeting of the Snowmass Village Town Council at 11:12 A.M. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Douglas Mercatoris, Bill Boineau, John Wilkinson, Arnold Mordkin COUNCIL MEMBER ABSENT: Sally Sparhawk was absent PITKIN COUNTY Mick Ireland, Patti Kay-Clapper COMMISSIONERS PRESENT: Mike Owsley, Jack Hatfield PITKIN COUNTY COMMISSIONERS ABSENT: Dorothea Farris STAFF PRESENT: Mike Segrest, Town Manager; Hunt Walker, Public Works Director; John Dresser, Town Attorney; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Madeleine Osberger, Dale Will, Gary Tennenbaum Debbie Quinn, Hillary Smith and other member other public interested in Agenda items for this Meeting. Mayor Manchester welcomed the staff and the Commissioners. The County also provided an Agenda Item Summary, which included the following questions: 1. How is this annual meeting working for the Town? 2. What is the status of the access permit for the Brush Creek/Highway 82 Intersection. 3. What is the status of Army Corps of Engineers issues with Base Village? 4. How shall we address the Brush Creek Intercept Lot parking needs after buildout of Base Village and other developments? 5. What are your plans to address future population growth, affordable housing and increased traffic? 6. Brush Creek Trail – Dale Will and Gary Tennenbaum will be present at the joint meeting to provide a brief update on the status of the trail. 05-24-05tc Page 2 of 4 7. There is a memorandum from Dale Will attached that provides some history on the Droste acquisitions for informational purposes only. Responses and discussion 1. Mayor Mercatoris deferred the answer to question number one until the end of the meeting. 2. Mayor Mercatoris stated that the Town feels the increase of traffic does not warrant an access permit and staff is working with CDOT on a memorandum of understanding endorsed by the Town and CDOT will cooperate to resolve any future problems with the intersection. The Town’s position is that CDOT will be responsible for fixing the current inefficiency and design of the intersection and would address any improvement triggered by the Town traffic. There is financial commitment from Intrawest in cost sharing if this does become necessary to do improvements. Mick Ireland stated that the Town should take into consideration that the Transportation Commission has stated they will not approve intersection improvements. 3. The Army Corps of Engineers 404 permit has to do with waterways and two sections of wetlands. All documents have been submitted to the Army Corps of Engineers and there were discrepancies in some numbers. The new documents have been resubmitted and it should take 60 to 90 days for a response from the Corps. Intrawest does not anticipate any problems with the application. Council Member stated this is an Intrawest application not the Town’s. 4. It’s the Town’s position to maximize the use of the Brush Creek Intercept parking lot. The Town will encourage mass transit throughout the village and usage of the intercept lot. Jack Hatfield noted that the future use of the Brush Creek intercept lot controlling mechanism will be the EOTC through the Management Maintenance Agreement which we have a current use and future use for that lot and any change will have to be discussed and approved at that time. This is a future use and should be discussed in the future. 5. Mayor Mercatoris noted that there are funds in the CIP (Capital Improvement Program) to improve Brush Creek intersections at Highline Road, Owl Creek and Wood Road. The first intersection to be improved will be Wood Road with a round a bout which will address current projects and buildout in the future. Commissioner Clapper asked about future employee housing that is being considered. Mayor Mercatoris responded 24 townhome units would be built at Sinclair Meadows, seasonal housing at the Club Commons as part of mitigation for Base Village and the Town has two projects they are looking into, one is at the Entryway which would be 05-24-05tc Page 3 of 4 single family homes or duplexes and the other site would be at the Draw site consisting of 60 or 70 units containing studios, one and two bedrooms. Commissioner Ireland and Commissioner Clapper invited Town Council to look at the Schneider and Stillwater housing projects for ideas. The Stillwater open house is on th July 5. Commissioner Hatfield inquired about the future of the population and demographics of the population. Mayor Mercatoris responded this information will come from CAST and regional areas and based on resort area trends. Item No. 2: 11:00 –1:00 DISCUSSION WITH THE PITKIN COUNTY COMMISSIONERS  Informal Dialogue  Questions Submitted by Pitkin County  Brush Creek Trail Update  Droste Conservation Easement Amendments  Brush Creek Road Brush Creek Trail Update Number 6 on Pitkin County’s agenda. Pitkin County Open Space Director Dale Will and County Employee Gary Tennenbaum reported on this issue. Tennenbaum stated that Holy Cross is having some contractor issues and is going to use this entire summer for their construction. At this time Kinder Morgan would like to put in a 10-inch gas line right next to Holy Cross. Holy Cross will not allow them an easement. Kinder Morgan would be ending at the Seven Star Property and their construction would not end until July of 2006. Council Member Mordkin asked about the easement rights. In response Will stated there have been numerous resources into Brush Creek Valley with the purchase of Seven Star for 5.3 million and the purchase of Cozy Point at 2.7 million. Both projects received financial aid from GOCO grants, which reduced the expenditure to 6.5 million. If the Open Space board were to build the trail the utilities would be driving heavy trucks on the trail. Council Mordkin felt we should build the trail and if a utility company needed to tear it up they would be financially responsible to restore the trail. NOTE: Town Council took a 15-minute break at this time. Council Member Wilkinson urged that something be put in place to get bikers off of Brush Creek Road, even if was just a single track the sooner than later. Commissioner Hatfield disagreed with Council Member Wilkinson and preferred we do not waste taxpayers money on a temporary trail and could use the Town’s help persuading Kinder Morgan to finish as soon as possible for construction in 2006. Snowmass Village Town Staff will contact all utilities for future construction needs. 05-24-05tc Page 4 of 4 Mayor Mercatoris inquired about commercial operation being prohibited on open space referring directly to Horse Trail Rides that pass through Seven Star. Dale Will stated that there is a permit process through Pitkin County Planning Department for commercial usage. Will also stated there is no permit process for commercial operations on a conservation easement. Aspen Historical Society Any homeowner with less that 40 acres in Snowmass Village who would like to be exempt from the Aspen Historical Society special district tax may contact the County Clerk to request an exemption if this ballot question passes in November. Over 40 acres of land are automatically exempt. Executive Session Number 7 on Pitkin County’s agenda. Per CRS 24-64-024 (e) at 12:30 p.m. Commissioner Hatfield made a motion to convene into Executive Session to discuss negotiations regarding the Droste Conservation Easement, Seconded by Commissioner Owsley. At 1:05 p.m. Commissioner Hatfield made a motion to reconvene to the Special Joint Meeting, seconded by Commissioner Ireland. The motion was approved unanimously. Number 1 on Pitkin County’s Agenda Both Boards agreed to hold two joint meetings a year and additional meetings as needed determined by a pressing issue. Item No. 3: ADJOURNMENT At 1:07 p.m., there being no further discussion, Council Member Mordkin made a motion to adjourn the Special Joint Meeting, seconded by Council Member Mercatoris. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Sparhawk was absent. This set of Meeting Minutes was approved by Town Council during a Regular Meeting held on September 9, 2005.