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09-30-05 Town Council Minutes Town of Snowmass Village Town Hall Ad-Hoc Advisory Committee Meeting Minutes September 30, 2005 I. Review Previous Meeting The Committee agreed with the Agreements as drafted from the September 29 meeting with the word “assessed” changed to “appraised.” II. Entryway Site Options Mike Segrest -Option No. 1 includes structured parking, which brings significant costs and compromises ability to get to 650 day-skier parking spaces. -Option No. 2 means giving up park area and places the Town Hall in an “out of site out of mind” location. -Option No. 3 eliminates the rodeo arena (which could be converted to a multi-purpose special events area in the future). -Option No. 4 could potentially encroach upon wetlands, and would require Town acquisition of remaining Seven Star property = $1.4 million. Philosophically, town hall should be in the Core of the Village. Town Shuttle service to the Entryway is limited, while the Snowmass Center/Point/Draw area serves as a central transit hub. Leah Moriarty Stated that the Police Department should not be down at the Entryway – as most calls for emergency response and service will likely occur in the town core. Stan Kornasiewicz What about the Comp. Plan and what about using some rodeo parking for winter parking? It seems that there is a lot of land sitting idle. Mike Segrest Something we need to take a look at - especially in light of the Town’s goal to achieve 650 parking spaces at the Entryway. Private vehicular access to parking area must be separate from transit routes / pick-up and drop-off areas. Town hall parking cannot mingle with day skier parking. Ted Grenda Questioned if there will be mandatory intercept for day skiers? Has Ski Company been consulted? Mike Segrest Commented on voluntary information booth on Brush Creek before reaching Highline. But there will not be a mandatory intercept. TOWN HALL MEETING NOTES 09-30-05 Ted Grenda The Rodeo should be relocated at Cozy Point and considered as a multi-purpose event and should be a county-focused (owned?) facility. Leslie Lamont Does Snowmass Village need to revisit the Entryway programming to add town hall and possibly eliminate the Rodeo/multi-use arena? Leah Moriarty Sees the rodeo grounds as land in the bank that could provide an opportunity for future redevelopment. T. Michael Manchester Believes the triangle parcel is the best option for Town Hall at the Entryway. It allows contiguity of the park and provides opportunity to incorporate the western heritage concept in design. Leah Moriarty The social fabric is the big issue in thinking about where town hall should be? Mike Segrest If the Committee and Town Council determine that Town Hall should be at the Entryway, staff and Town consultants will come up with the best solution. John Wilkinson Don’t forget about the “Johnny Boyd Solution” - to put town hall on top of the recreation center, which would require redesign and a new construction contract for the pool/recreation center. Leah Moriarty Questioned if town hall should be at the Entryway or in the Core – considering the community interaction that occurs through activity (i.e. Post Office, market, town hall, shops, and restaurants). If we focus in the town core, this is invaluable in terms of creating community connections and relationships. Ted Grenda Stated that he sees the Committee heading toward the core as the preferred location. Jack Kennedy Commented on couple of things relating to the costs at the Entryway: 1. Questioned whether it is really less expensive to have it at the Entryway – stated that he didn’t think so, due to parking needs, additional construction costs, etc. 2. Traffic - if relocated to the Entryway, is traffic decreased in the core, “no, town hall employees head to the core for services and citizens within the core create traffic heading to the Entryway to do business at town hall. 2 TOWN HALL MEETING NOTES 09-30-05 T. Michael Manchester Parking capacity at the Entryway is based upon maximum number of day skiers - still need to retain capacity for the future expansion to 650 parking spaces. Steve Rausch Ski Company employees - free parking at the Snowmass Club this year. Stan Kornasiewicz The original plan for the Snowmass Village resort development was for a resort community designed into four separate centers, which is not conducive to meeting the goals of reduced traffic and focused activity on the town core (efficient transit). - Creating a new town center at the Entryway has been explored and not supported by the community. - Is a potential construction cost benefit balanced or outweighed by loss of other benefits - In-direct costs include increased traffic, greater transit costs, and loss of other amenities, and displaced parking. III. General Committee Discussion Steve Rausch Compromising value and appeal of the Town’s residential community - in favor of lower land value - doesn’t make sense. Mel Blumenthal Stated he was a former Entryway proponent – now convinced that Town Hall works better up in the town core, but asked the committee to remember that the Conoco relocation would bring some commercial activity to the Entryway. Steve Rausch Town hall at the Entryway would certainly increase that impact/direction. Leslie Lamont Before getting off the issue, is there anything more to add to the Entryway discussion? Leah Moriarty An office poll was taken at BJ Adams and asked where staff would like to put town hall - the results came back with a clear preference to put it in the town core. Entryway Focus The Committee agreed that the focus of the Entryway is recreation, open-space, and transit-oriented, and Town Hall is not a use that should be located in this area. The Committee further agreed that, compared to locating Town Hall in the town core, there are several negative aspects of locating Town Hall at the Entryway, which include: that construction cost savings would be unlikely, there is no apparent reason to expect a 3 TOWN HALL MEETING NOTES 09-30-05 reduction in traffic, and that it would dilute the quality of social, community, and governmental interaction. Mike Segrest The Lift Station upgrade that would be required with the addition of a Town Hall would add a significant cost to the project. Having all the different activities (i.e., Post Office, market, Drug Store, and Town Hall) in one location is what creates opportunity for social interaction. Town government and staff are made to feel like a vital and involved piece of the community. Barry Peters Believes that having town hall adjacent to other amenities or destinations encourages the public to go to their town hall and get involved in government activity. Stan Kornasiewicz Cost differential should not be addressed at this time. Other Sites? Jim Gustafson Z-Group reviewed and evaluated other potential sites including the fire station and Sinclair Meadows, next to the Little Red Schoolhouse, and following Council consideration, these were taken off the table as potential town hall sites. The Committee agreed that the Fire Station and Sinclair Meadows should not continue to be evaluated as a location for Town Hall. Locating Town Hall on the numbered lots at the mall (i.e., decking over the parking lots to create a platform for a new town hall combined with covered parking) may be more expensive than the Entryway or the Point/Draw sites because structured parking will be required to add 50 additional parking spaces and the existing parking would need to be preserved and/or replaced. T. Michael Manchester That could be complicated because it would have to be integrated into the on going West Village Revitalization Plan efforts. Could develop town hall combined with transit facility very well. This site should be Town’s second choice because lots 5, 6, & 7 are not as good as the Point/Draw location for providing opportunities for community / government interaction. If we were going to sell community assets to fund government infrastructure it is better to sell parking lots! Ted Grenda If we were to do that, - start at the top or bottom, the most valuable to the community are lots 5, 6, & 7. 4 TOWN HALL MEETING NOTES 09-30-05 Leslie Lamont From a synergy standpoint, Town Hall is better at the Center than in the mall vicinity; does the Committee agree? The Committee agreed that they would prioritize the numbered lots 5,6, &7 as a “second choice” alternative because they do not create a better community /government interaction than the Draw/Point area. In addition, the Committee agreed that from a synergy of uses standpoint, the Snowmass Center/Point/Draw area is better than the Mall vicinity. IV. Wrap Up V. Adjournment Respectfully Submitted By: FOR: Jason Haber Economic Resource Director 5