Loading...
12-19-11 Town Council Packets SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA DECEMBER 19, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: REVIEW OF PTRAB EXPECTATIONS AND ACTIONS (Time: 45 Minutes) --PTRAB Board Page 1 Item No. 5: RESOLUTION NO. 37, SERIES OF 2011 GRANTS (Time: 15 minutes) A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED FOR GRANT CONTRACTS TO THE CHARITABLE AND HUMAN SERVICE ORGANIZATIONS ONLY ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 37, Series of 2011 --Citizen's Grant Review Board ...........................Page 14 Item No. 6: RESOLUTION NO. 38, SERIES OF 2011 FTA GRANT (Time: 5 Minutes) A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53, TITLE 23 UNITED STATES CODE, AND OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 38, Series of 2011 --David Peckler ...........................Page 20 12 19 -11 TC Page 2 of 3 Item No. 7: RESOLUTION NO. 36, SERIES OF 2011 EOTC BUDGET A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, APPROVING THE INITIAL 2012 BUDGET FOR THE PITKIN COUNTY 1/2 CENT TRANSIT SALES AND USE TAX (Time: 5 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 36, Series of 2011 -David Peckler ...........................Page 25 Item No. 8: DISCUSSION POLICY DIRECTION AND RECOMMENDATIONS TO STAFF REGARDING POTENTIAL LAND USE CODE AMENDMENTS TO IMPROVE REVIEW PROCESSES AND PROCEDURES (Time: 60 Minutes) ACTION REQUESTED OF COUNCIL: Discuss and provide direction to staff concerning potential code amendment ideas. -Chris Conrad ...........................Page 30 Item No. 9: FOLLOW —UP ON NEXT STEPS FOR CIP PLANNING (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Provide direction on proposed next steps -Hunt Walker ...........................Page 37 Item No. 10: SECOND READING ORDINANCE NO. 6, SERIES OF 2011 MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD (Time: 10 Minutes) AN ORDINANCE AMENDING CHAPTER 2, ARTICLE XIV OF THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE, REVISING THE PROVISIONS FOR THE COMPOSITION, POWERS AND DUTIES AND PROVIDING AN ADDITIONAL ADVISORY COMMITTEE FOR THE FOR THE MARKETING, GROUPS SALES AND SPECIAL EVENTS BOARD OF THE TOWN OF SNOWMASS VILLAGE ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Second Reading of Ordinance No. 6, Series of 2011 -John Dresser ...........................Page 40 Item No. 11: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page 45 12 19-11 TC Page 3 of 3 Item No. 12: AGENDA FOR NEXT TOWN COUNCIL MEETING: January 9, 2012 Page 49 Item No. 13: APPROVAL OF MEETING MINUTES FOR: September 19, 2011 Regular Meeting October 3, 2011 —Regular Meeting Page 51 Item No. 14: COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS Page 62 Item No. 15: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 3 hours (excluding- items 1-3 and 12 —15) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TC PACKET 12 -19 -11 MEMORANDUM To: Snowmass Village Town Council From: Snowmass Village Part -time Residents Advisory Board (PTRAB) Date: December 19, 2011 Re: Council Update I. WHO WE ARE, WHAT WE DO, HOW WE DO IT Who We Are The Part Time Residents Advisory Board (PTRAB) is appointed by the Snowmass Village Town Council to serve as a liaison between the Town Council and the Town's part -time, non voting, property owning residents. The seven- member Advisory Board is comprised of part -time residents, three of whom represent condominium owners, two of whom represent single- family homeowners, and two of whom are at -large representatives. What We Do The mission of the PTRAB is defined by ordinance [No. 09, Series 2005; No. 12, Series 20081, which states that the Advisory Board is to "...provide a mechanism of communication and education between [part-time residents] and the Town..." and "...provide input on issues to assist the Town Council in the establishment of Town policy." How We Do It The Board meets year -round via monthly telephone conference call. In January and July we hold meetings in Snowmass Village. These are broadcast on Comcast Cable Channel 1 1 and available for real time or post -time viewing via the PTRAB webpage: http://www.tosv.com/sitepages/pidl90.php Also on the webpage are notes from conference calls, contact information for current Advisory Board members, and other PTRAB documents. PTRAB members attend Town Council and other board and commission meetings when Board members are in Snowmass, and occasionally via telephone conference calls and Skype. Additionally, PTRAB has hosted an information table at the Thursday night concerts during the summer season and has hosted receptions for part -time residents in conjunction with the summer or winter meetings. Page 1 of 13 1 TC PACKET 12 -19 -11 H. HISTORY By Ordinance No. 9 Series of 2005, Town Council established the Snowmass Village Second Homeowners Advisory Board and specified its duties, as excerpted below. By Ordinance No. 12 Series of 2008, Town Council amended the advisory board's name to Part -Time Residents Advisory Board and amended the qualifications to increase the length of time a member may reside in the village from five months to six months. These ordinances are codified in Municipal Code Chapter 2, Article XV, as excerpted below. (See also APENDIX A) ORDINANCE NO. 09 SERIES OF 2005 AN ORDINANCE ESTABLISHING THE SNOWMASS VILLAGE SECOND HOMEOWNERS ADVISORY BOARD AND SPECIFYING ITS DUTIES. WHEREAS, the Town Council desires to solicit the input of second homeowners on a variety of issues to assist the Town Council in the establishment of Town policy; WHEREAS, the Town Council believes that input from second homeowners can provide broad -based experience and knowledge of the issues; and WHEREAS, the Town Council believes that input from second homeowners is important on issues before the Town.... MUNICIPAL CODE CHAPTER 2 ADMINISTRATION AND PERSONNEL ARTICLE XV Part -Time Residents Advisory Board See. 2-336. Establishment. An advisory Part -Time Residents Advisory Board is hereby created by the Town Council to carry out such duties as directed by the Town Council and generally to provide a mechanism of communication and education between owners of residential real property in the Town who reside part time in the Town and the Town Council. (Ord. 09 -2005 1; Ord. 12 -2008 1) Sec. 2-339. Meetings. The Part -Time Residents Advisory Board will meet a minimum of twice a year within the Town. (Ord. 09 -2005 1; Ord. 12 -2008 1) III. MISSION STATEMENT To provide input on local issues in order to assist Town Council in the establishment of Town policy and to provide and facilitate communication and education between owners of Snowmass Village residential property who reside in the Village on a part -time basis and the Town Council, Town Staff, other Town boards and the community at large. IV. MEMBERS PTRAB is a working Board dedicated to improving Snowmass Village. Current and former PTRAB members have owned residential properties in several complexes and homeowner associations. They hail from many different states. They have a broad range of backgrounds; many hold graduate and professional degrees; and all have broad and deep experience in their fields, including business, development, law, health, academia, research, and non profits. Members are strongly committed to, and Page 2 of 13 2 TC PACKET 12 -19 -11 invested in, the community; they have served on other town boards /committees, serve and have served on local non profit corporation boards, and at least one has worked for a local non profit corporation. Most current and former members have been part of the Snowmass Village community for decades; some have children who are third generation part -time residents. Since its establishment in 2005, the following community members have served on PTRAB: CURRENT CATEGORY TERM EXPIRES Greer Fox condo 12/31/11 a Victor Rauch at -large 12/31/11 George Bletsas at -large 12/31/11 b Colleen Doyle condo 12/31/11 b John Barrett at -large 12/31/12 Mel Blumenthal condo 12 /31/12 John Michelman single family 12/31/12 reapplying; b not reapplying FORMER Mery Butler Dafri Estes Tom Guggenheim Larry Sherman Robert Sirkus PTRAB LIAISON Rick Griffin V. ACCOMPLISHMENTS A. Early Accomplishments. The Board was established in mid -2005. Although created via Ordinance by Council and given certain duties, as excerpted above, from the start its members were responsible for and succeeded in: I Developing a mission statement which is deeply rooted in Council's language and intent as embodied in Ordinance No. 9, Series of 2005. 2. Establishing _a governance structure 3. Developing a meeting structure and strategies 4. Establishing communication strategies 5. Identifying constituents and issues 6. Setting goals and objectives. T Creating and raising awareness of Town Council initiatives and community issues. 8. Building relationships 9. Creating, and beginning to implement, a work plan and revising it over time. Page 3 of 13 3 TC PACKET 12 -19 -11 B. Further Accomplishments and Growth. In the past 6 '/2 years, there has been a balance of returning PTRAB members and new PTRAB members, providing synergy with continuity and experience plus fresh perspectives and diverse backgrounds. This has helped PTRAB to continue to achieve its mission while refining and revising its goals and objectives to better serve the community. Over time, the Board has overcome challenges and continued to grow its accomplishments. 1. Overcame Lack of "Face Time" Challenges Via conference phone, Granicus streaming and archived video, and email, PTRAB developed mechanisms for successfully overcoming the difficulties of a lack of "face time" among board members (i.e., members in different time zones and different locations, not being on location, and different members in Snowmass Village at different times). PTRAB's ability to overcome these difficulties belies the belief often held by resident only boards /commissions /committees that it is difficult, if not impossible, to work together and achieve goals and objectives when not in the same room (much less the same town) at the sarne time. Because of PTRAB's success, other town boards and committees have successfully used the same mechanisms to allow not only part -time resident participation, but also other community members to participate while out of town. 2. Developed Strategies for Meeting and Working Together a. Decision- Making. i. Consensus is the preferred mode of Board decision making, reached usually in discussion during meetings and extensive email interaction among members. ii. The Board often takes public positions on issues of concern to part-time residents. When drafting position papers or letters, different Board members take on responsibility for writing and circulating an initial draft, which is edited by other members, until a version is accomplished that all members can approve. In cases of split opinions among the Board, it has been Board practice to reflect those differences in any letter or position that the Board takes, so that the Board can speak with one voice. b. Regular Board Meetings. i. The Board meets regularly each month via conference call and /or in person, usually with 90 -100% participation, to discuss new business, follow -up on old business, and re -visit perpetual agenda issues. ii. Regular meetings are typically preceded and followed by email conferencing. C. Semi Annual Meetings. i. The Board holds semi annual meetings (and sometimes receptions) in town in winter and summer to actively engage part-time residents in Page 4 of 13 4 TC PACKET 12 -19 -11 a dialogue with PTRAB and the larger community, to bring together sometimes seemingly disparate members of our community, and to personally communicate local information. ii. Attendance at semi annual PTRAB meetings has grown slowly and fluctuates with the content of the agenda. iii. Semi annual meetings are often streamed live and archived on the web through Granicus, allowing broader access for those unable to attend in person. 3. Developed Strategies for Identifying and Understanding Part -Time Residents and Issues of Concern to Them a. Board members developed and continue to strengthen linkages, or relationships, with multiple stakeholders and constituents, in part to identify part -time residents and issues of concern to them. (See also V. ACCOMPLISHMENTS, C. Communicating and Developing Linkages and Relationships) b. The Board commissioned Dr. Greer Fox to provide, and who graciously did so at no cost, an analysis of and report based on the results of the Snowmass Village (CO) Community Survey conducted during summer 2007 by RRC Associates of Boulder, CO. i. This report has been invaluable to PTRAB in identifying part-time residents; developing a profile of part -time residents (i,e., age, tenure, lifestyle); and in understanding their attitudes about the community, concern for community issues, their preferences for community amenities and services, and their attitudes about the future (all of which are remarkably similar to those of the full -time residents, except perhaps in the part -time residents strong and repetitive call for inclusivity within the community). ii. This report, along with underlying data sets, are available on the TOSV.com website on the Part-Time Residents webpage. C. Communicating and Developing Linkages and Relationships. Relationships between PTRAB and part -time residents, the larger community, Town Council, TOSV staff members, and other town hoards have been developed and continue to be strengthened. 1. Linkages with Part -Time Residents a. To allow part -time residents to stay informed about town issues, PTRAB proposed real -time and archived web streaming of Council and PTRAB meetings (which are searchable by agenda item). PTRAB then worked closely with Council and staff to bring Granicus to the community, test it, and communicate its availability. Council Members, the media, and community members unable to attend meetings in person now also use Granicus. This service has been benefitting the community since early February 2007, and other Roaring Fork Valley entities have adopted or considered adopting it as well. Page 5 of 13 5 TC PACKET 12 -19 -11 b. PTRAB hosts two semi annual meetings in town (occasionally followed by receptions) for part-time residents and the larger community. C. PTRAB hosted a table on the Mall for three summers, during the Fanny Hill Thursday night concerts, to meet, dialogue with, and provide information to part time residents and the larger community. d. PTRAB developed agreements with property managers at several condominium complexes and homeowner associations to forward email and other communications from PTRAB to their homeowners and guests. e. PTRAB worked with town staff over several years to develop an email list of part -time residents. This list receives occasional communiques directly from PTRAB and from the TOSV Community Relations Director Lesley Compagnone. f. As PTRAB was compiling its email distribution list, the Board also used U.S. mail, coordinated mailings with the Marketing Group Sales Department, and distributed flyers to homeowner associations, local lodges, and businesses. 2. Linkages with the Larger CommunitX a. PTRAB has organized, sponsored, and convened community panels and forums to explore and inform the community on issues of concern. For example: 0 Panel of taxing districts, boards, and political entities regarding mill levies, and the need for and use of tax dollars. Panel of West Village /Mall -based small business owners regarding the impact of Base Village, 0 Panel of realtors regarding the state of the real estate market in the Roaring Fork Valley. (This has been continued as a proprietary event by BJ Adams Company.) 0 Panel on the fate and future of SVRA. Individuals and groups from local businesses and organizations (e.g., Aspen Skiing Company, Viceroy, Snowmass Rodeo) have been invited to discuss their work in the community, raise and address concerns, and ask and answer questions. b. PTRAB developed and continues to maintain positive and active relationships with local print media (Snowmass Sun, Aspen Daily News, Aspen Times), including media coverage of semi- annual on -site meetings and receptions. C. PTRAB sends information through its email distribution list, which includes members of the larger community. d. PTRAB has become a recognizable voice in community affairs. e. PTRAB gives voice to the commitment of part -time residents to cooperation and congenial relationships with "locals Page 6 of 13 6 TC PACKET 12 -19 -11 f. PTRAB strives to reflect, represent, and communicate fairly and accurately the diversity of interests represented by part -time residents. 3. Linkages with Town Council TOSV Staff, and TOSV Boards a. Through letters, via email, and by attendance at Town Council meetings, PTRAB communicates to Council the views, concerns, and recommendations of the part time residents. b. The Town Council, Mayor, and staff members are frequent guests at PTRAB meetings; and, over the years, the Mayor has offered a welcome and opening remarks at the semi annual in- village PTRAB meetings. C. PTRAB regularly consults with TOSV Town Manager, Russ Forrest; Community Relations Director, Lesley Compagnone; Finance Director, Marianne Rakowski; Director of Snowmass Tourism, Susan Hamley; and others. d. PTRAB members attend, and are often active participants in, Council meetings, other town board meetings, and community meetings (e.g., comp plan update meetings). e. Current and former PTRAB members have served on other town boards and committees. f. Having built relationships over time, PTRAB invites staff members, plus members of other town boards and local organizations (e.g., Stan Kornasiewicz, Tom Yokum, Piper Foster, and others), to meet with them. And, other staff members and boards have sought PTRAB's input on issues (e.g., Hunt Walker, Lesley Compagnone for the EAB). g. PTRAB has served an education function for town decision makers, and the local community, by continually emphasizing the diversity of the part -time resident population and its several, often- competing, interests within that diverse group of part -time resident property owners. VI. CHALLENGES A. Mission. It is difficult to carry out the mission (i.e., conduit of two -way communication between interests, views, concerns of Town Council and part -time resident property owners) when Board members singly and as a group are in the village only part time. B. Constituent Identification. 1. Identification It can be difficult to identify who the part -time resident owners are, especially over time, and what they want and are concerned about. 2. Community Survey A new town survey should be conducted to provide updated information about full -time and part -time residents. Page 7 of 13 7 TC PACKET 12 -19 -11 C. Issue Identification. "Scoping" or monitoring the local scene to identify and interpret issues of concern to part -time residents is challenging. D. Communication. I Granicus Granicus was a giant leap in the right direction, but it is time for the next step enabling two -way communication. This is now feasible with Council's use of i -Pads during meetings. 2. Conference calls Conference calls place artificial limitations on communication (e.g., difficult to know when a member is finished speaking, unable to see and refer to documents, limited to verbal cues). 3. Creation of informative materials Board members volunteer their limited time to serve the community and often do not have time (and sometimes the necessary software) to create informative materials, such as newsletters. There is no budget to hire someone to do this. 4. Web Presence a. No mechanism in place for easily updating and uploading documents. b. No guidelines for content. C. No codified responsibility for maintenance. 5. Lack of funding E. Community Divisiveness to Inclusivity. Although improvements have been made in this area, resulting from the formation of PTRAB, there is still a noticeable degree of division between the full- and part -time resident community. VII. GOALS, WORK PLAN, RECOMMENDATIONS A. Mission and Institutional Memory. 1. Board Composition. a. See also APPENDIX B. b. When making PTRAB appointments, Council should consider balance of continuity and fresh perspectives. C. Assistance identifying and /or recruiting potential PTRAB members. 2. Other recommendations to address and overcome challenges related to the mission and institutional memory are also included in other sections, under other headings. B. Constituent Identification. Page 8 of 13 8 TC PACKET 12 -19 -11 Conduct another community survey to identify part -time residents, which may be significant given turnover or changes due to the economic downturn. C. Issue Identification. 1. Conduct another community survey to identify issues of interest and concern, which may be significant given the economic downturn and the Base Village foreclosure and sale. 2. Agenda setting. a. Circulate Council agenda before Council meeting, identify issues of interest, and assign PTRAB member to watch /attend and then summarize the meeting. b. Assign PTRAB member to follow, report on, and communicate regarding PTRAB perpetual agenda items. D. Communication Overview, Council Direction, Linkages and Relationships. 1. Retreat with Council, TOSV board and committee members, and TOSV staff members (including the Town Manager and Attorney). 2. Provide overview on applicable laws (e.g., required officers, open meeting laws, notice). 3. Provide comprehensive direction and guidance to all town boards, plus direction and guidance specific to each board. 4. Provide assistance to, and facilitation with, agenda setting, goals and objective setting, and work plan development. 5. Provide overview of town resources for town boards (e,g., help noticing meetings, technology support). 6. Provide opportunity for all to build linkages and develop relationships so that everyone can better work together for the town's benefit. 7. Discuss opportunities and ideas for improving, and develop a plan to improve, communication and cooperation between PTRAB members, Council, staff, and other town boards. E. Communication with Town Council, 1. Provide in- person and written semi- annual update reports of PTRAB's work to Town Council. 2. Add to Granicus the ability to communicate with Council members during meetings. F. Communication with Part -Time Residents. 1 Support for Granicus (or, better yet, a system for two -way communication) for PTKAB's semi annual meetings. 2. Web Presence. Page 9 of 13 9 TC PACKET 12 -19 -11 a. Develop mechanism for easily updating webpage and uploading documents. b. Develop guidelines for content. C. Consider codifying responsibility for webpage maintenance. 3. Assistance with creating, and continued assistance with distributing, informative materials. 4. Support for, or assistance with, recording and transcribing PTRAB meeting minutes. 5. Assistance organizing, and minimal funding for, annual or semi annual reception to bring the community together. G. Communication Among PTRAB Members. 1. Support for Skype for PTRAB regular monthly meetings. Skype for groups is only available for a fee and the town already has a subscription.) 2. Support for, or assistance with, recording and transcribing PTRAB meeting minutes. H. Community Divisiveness to Inclusivity. 1. Work together to a develop plan to address the issue of divisiveness between full -time and part -time residents, and move toward an inclusive community. 1 Develop, and monitor compliance with, guidelines for inclusivity. 3. Invite homeowner associations to designate one or more of their members to serve as a liaison to PTRAB. 4. Appoint a PTRAB liaison on other town boards and committees. 5. Promote use and support of local businesses and trades people. Page 10 of 13 10 TC PACKET 12 -19 -11 APPENDIX A MUNICIPAL CODE CHAPTER 2 ADMINISTRATION AND PERSONNEL ARTICLE XV Part -Time Residents Advisory Board See. 2-336. Establishment. An advisory Part-Time Residents Advisory Board is hereby created by the Town Council to carry out such duties as directed by the Town Council and generally to provide a mechanism of communication and education between owners of residential real property in the Town who reside part time in the Town and the Town Council. (Ord. 09 -2005 1; Ord. 12 -2008 1) See. 2-337. Qualifications. All members of the Part -Time Residents Advisory Board must: (1) Be nonresident fee simple owners of residential real property situate in the Town or the designated representative of an entity that is a fee simple owner of real property situate in the Town; (2) Not declare the Town their primary residence; (3) Not be eligible to vote in the Town; and (4) Not be in residence in the Town for more than six (6) months in any calendar year, (Ord. 09 -2005 1; Ord. 12 -2008 1) See. 2-338. Composition. The Part -Time Residents Advisory Board shall consist of seven (7) members composed of: (1) Three (3) owners of condominiums /townhomes /multi- family dwellings; (2) Two (2) owners of single- family homes; and (3) Two (2) at -large members. Members may not be from the same complex association; this applies to all of the above categories. (Ord. 09 -2005 §1: Ord. 12 -2008 §1) Sec. 2-339, Meetings. The Part -Time Residents Advisory Board will meet a minimum of twice a year within the Town, (Ord. 09 -2005 1; Ord. 12 -2008 I) Sec. 2 -340. Terms of office. The Part-Time Residents Advisory Board shall be appointed by the Town Council to serve staggered terms that expire at the first regular meeting of the Town Council annually. The initial terms of members of the Board will be as follows: Page 11 of 13 11 TC PACKET 12 -19 -11 OrvnerRepresenting Terms in Years I SF, Condo, At Large I I Condo, At Large 2 I- Condo, SF 3 Following the completion of the initial terms of office, each succeeding term shall be for three (3) years. (Ord. 09 -2005 1; Ord. 12 -2008 1) See. 2-341. Vacancies. In the event that a vacancy occurs on the Part -Time Residents Advisory Board, the Town Council shall appoint a new member to serve the remaining term. (Ord. 09 -2005 1; Ord. 12 -2008 1) See. 2 -342 2 -360. Reserved. Page 12 of 13 12 TC PACKET 12 -19 -11 APPENDIX B BOARD COMPOSITION A. Staggering of Terms Under the Municipal Code, the Board is to have 3 -tiers of staggered terms. At this time, the staggering is 2- tiered. As a result, the majority of PTRAB member terms will expire in alternate years, including this year. Of the four members whose terms expire at the end of this year, two will reapply and two will not reapply. (See Memo at W. MEMBERS) At present, one other part -time resident has also applied for the board. B. Categories of Members Under the Municipal Code, the Board is to have 3 condo /townhome /multi- family members, 2 single- family members, and 2 at -large members. At this time, the Board is composed of 3 condo /townhome /multi family members, 1 single- family member, and 3 at -large members. Of the four members whose terms expire at the end of this year: one who will reapply currently holds a condo owner seat and owns a condo; one who will reapply currently holds a PTRAB at -large seat and is a fractional owner; one who will not reapply holds an at -large seat, and the other holds a condo seat. (See Memo at IV. MEMBERS) At present, one other part -time resident has also applied for the board and is a condo owner. C. Recommendations It is recommended that when Council appoints board members at the expiration of current terns, that Council return to 3 -tiers of staggered terms as specified in the Municipal Code. Having the majority of the terms expire in alternate years may result in a lack of continuity of the Board's work and /or a delay in resuming the Board's work as new members acclimate, especially if more than one Board member does not reapply at the end of their term. Page 13 of 13 13 TC PACKET 12 -19 -11 MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, CMC Town Clerk FOR: Sally Sparhawk, Chair Citizen's Grant Review Board (CGRB) DATE: December 19, 2011 SUBJECT: RESOLUTION NO. 37, SERIES OF 2011 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED GRANT CONTRACTS TO CHARITABLE AND HUMAN SERVICE ORGANIZATIONS ONLY I. PURPOSE, ATTACHMENTS AND ACTIONS REQUESTED OF COUNCIL: This resolution authorizes expenditure of funds budgeted to the Charitable Human Service organizations. IL ATTACHMENTS: a. Resolution No. 37, Series of 2011 III. ACTION REQUESTED: Staff and the Citizen's Grant Review Board are respectfully requesting, that Council approve Resolutions No. 37, Series of 2011. 14 TC PACKET 12 -19 -11 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 37 SERIES OF 2011 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED FOR GRANT CONTRACTS TO THE CHARITABLE AND HUMAN SERVICE ORGANIZATIONS WHEREAS, the Town Council has allocated $52,000 to be distributed to Charitable and Human Service organizations in 2011; and WHEREAS, the Town Council is committed to supporting community services that the Town is not staffed to provide; and WHEREAS, the Citizen's Grant Review Board has carefully reviewed the grant request submitted by Charitable and Human Service organizations. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado that the following donations be made: Section One: Grant Awards Alpine Legal Services 3,000 Aspen Youth Center 5,000 Aspen Valley Ski Club 3,000 Challenge Aspen 1,500 Hospice of the Valley 7,500 Little Red Schoolhouse 8,940 Pitkin County Senior Services 5,000 Project Graduation 1,000 Response 3,750 Roaring Fork Conservancy 500 Snowmass Chapel Smashbox Lite Life 5,000 Snowmass Chapel 2,000 Youth Zone 4,000 Total ........................$50,190 Section Two Disbursement The expenditure of funds will be made in full on or before March 31, 2012. 15 TC PACKET 12 -19 -11 Res. 11 -37 Page 2 of 2 INTRODUCED, READ, AND ADOPTED, by the Town Council of the Town of Snowmass Village, Colorado on the 19th day of December 2011 with a motion made by Council Member and seconded by Council Member The motion was approved by a vote of 5 in favor to 0 opposed. TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor ATTEST: Rhonda B. Coxon, CMC Town Clerk APPROVED AS TO FORM: John Dresser, Town Attorney 16 TC PACKET 12 -19 -11 0 0 0 0 0 o O o 0 0 0 0 O O 0 0 0 Q C O 2 O LO 0 0 0 QQ o Q l c\ r i Ln d 0 a Z C\l O O O O O O O O O O O O O O O O O LO O p O N LO O LO LO 00 C\ Ili C\T Ln C6 cl CD a r O O 6 6 O O O O O O O O O O O O O O O o O O 0 p 0 N 0 �O O N LO T Q CV "Z r LC) r C'7 cy i 0 Q r EF3 N a z O O O O O O O O O O O O O O O O O O O O Via-_ O O O 0 O LO O o r Q T C6 Ln C C\ ®v N a �1 (fl f9. ffl Ef3 to O N m Z N N a r ®N c i r r O CL C) 0 C N U pct' CM Z 4 r 'p O O O O O O O O O O O O O O O O O O O It O O LO O O O O O) W m C O O O Lo LO O O O r-_ LO O O O r cn O O m pp u Ln C\ Ef} C7 LO i� Q7 O z U. V' E 64 6s 613- t� 69- 6c,- 6a 69- 69- (29- r V N tr O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O o O O O O CO O O O O O 4 o O O O o It O O LO O O O O Cn d N O O O Lo Lo C) O O_ t- LO O LO O_ CO 0 C7 CO Ln d t� C16 Lf) r C7 C C'� d' rl T Efj 6c)- 69- Qq {f} 66 6a 66 {f} 6a 66 6% CD cm Lr. U) F- U .0 a) w a a�i a Q- Q to U CL CD c/) U C cTj U in c c� co W O a' o o a o� 0 i° a� o TO (D o cn C'S cn CU cz o ui cv N Q W N _r a U a� Q a) a> c: a a 'r vi 3: s N co F' V Z CL UJ cts co co a9 c o o I-- CO r> a cn .s= o cz v a� m o o c E c o o LO Q a a U >_,cnEL cn� ac o C n} cm fa U nO cV CY5 4 to CO I� o o O r CV C6 T T T T 17 TC PACKET 12-19-11 00 0 0 0 0 a) 0 0 0 0 z c 0 0 0 O U) CL C j 6 6 0 0 cz CL 0 0 0 0 C) 0 0 a) Ln U') LO S- C.) 0 0 0 CL C\T c: 't c\j c\j L6 C:) c- V- N I 0 0 -0 LO 0 0 0 0 O C� W 0 O 0 0 (1) 0 0 CL C\j U') 0 0 0 0 C15 CL 0 0 c 0 0 0 0 (1) LO 0 0 00 L- 0 CY) 0 0 C:) C2 C\F C6 c: "t c\j c\l L6 L6 0 CL c\j 0 0 LO 0 0 0 0 O O(DOO 0 0 0 0 0 0 0 0 C:) a) U) 0- C J 0 0 cz CL LO 0 0 0 0 0 0 0 0 0 (1) c\l 0 0 0 LO 0) 7 Cl� C) 0 0 0 CL C\T C6 "t c\j c\l Lrj C\f CY) LO 0 CL c\l C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z -0 q 0 a) O O O O 0 0 6 6 0 LLJ 0 0 C) LO LO 0 0 0 0 0 0 0 0 0 c\j C\l 0 U')0 C) 0 LO ocol— 0 C\T cli �i Ir Z UJ Cl C\i Z 0 0 Q- C\j 0 0 0 0 C) 0 0 0 cm 9 0 0 9 c) o C) o C c CM 7 *1-- C) 0 0 4 0 0 0 C) C) 0 0 0 0 0 C) U")0 LO 0 LO 0 0 0 c\! C Y5 69� T .1 C\l 4) 0 w o 6q 6q (5 uj tm T 64- LU 04 0 CL 6 Cl) U o 5; N z cc 0 0 0 0 0 0 0 0 ui m a O 0) 0 a) 0 0 0 0 0 0 0 cc U. E 0 0 0 C) C) 0 0 0 0 0 z 0 U-) 0 LO U') 0 0 0 0 0 U E c\j C6 69- (09� o 6s d Lfi C\T Ili 0 69. CC 0 0 0 0 0 0 0 0 0 0 0 0 0 C) 0 0 0 0 6 6 6 6 c; 0 C) 0 0 0 0 0 U) 0 0 0 0 LO 0 0 U')0 cl) 0 4) C6 Lri C6 (d C\F (Y) (6 L6 06 6 L6 69- 6s 69- tq o 0 69- N CC U) 0 -c 0 0 a) E cu U) (n U) E 4-- 0 0 C15 N a) -r 0 6 Z L- cz o c 0 0 0) cm a) 0 4- ui a) 0 0 0 a) -j 0 L- cm c: 0 a m _j a. .0 a) =C- _0 0 W W CC c: Q) E E c) o Q) CL C: CL C.) z a o c5 E i� -2- -c o (1) o Q) lz :t� a) CC C) U 0 co I U) CL CL U) X Lu Cci UU)O N C6 4 6 (6 00 6 cV 18 TC PACKET 12 -19 -11 0 0 0 0 0 0O 0 a) 0 O o O �m00 �_;�0 o o >°-�po a�QQ)oo •�L.�o c 0 CL N Q O O O O COO a) Q O OZ V C •m 4O 0 0 Q N o Z Q m cl p L- F- d O O O O a) O -Q 0 00 cli O Q T U d O C 'p co N Q (a O O O CO O i 'O a) O 'O O O O a) O O D O V= O N O O 0 p N y- p M O p O O CN co L) z cz U) C15 CL 0 Q s D OF N Q O O O O O O O O O O O 0 O O O Id) LO O O O O O N 1 o LO O 0 0 r co L W r 0- T- Z O O S T N Q r- N O O O O 0 0 O P� mNN O; 0 O 0 O 0 O, 0 O r 4- 'D O O O O O O G O O 04 L� O N C O O 'a r- 69- 6s LLJ (.)N L N U) m C O O O 0 O O 9 O O ®c CC 4) O O O O O O O U. V O 0 m 0 0 0 O T v 69 6 N c O O O O O O O O O O O O O O O O O O O_ M U') O O O O LO r T `J C\F L6 L6 L6 C6 L6 O N i A O O O 5 LL A O C O W m 4 0) a) Oa5 N m o N U O O 0 4- cLS N O r G W a) Q. C O O 00 QO>CCa.'i r �w CO c o0 V uj OCC c cfr N 11 C7 4 L6 O r-� 00 O O T T T T T T T N 19 TC PACKET 12 -19 -11 MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler Transportation Director DATE: December 19, 2011 SUBJECT: Resolution #38 Series of 2011 Approving 2012 FTA 5309 5311 Grants Certifications and Assurances I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff requests Council's approval of the Federal Transit Administration's Master Agreement which includes in Appendix A the list of Certifications and Assurances that are requirements to accept 5309 (Capital) and 5311 (Administration, Operating and Capital) and TIGGER II (Capital) grants from the Federal Transit Administration (FTA) for 2012. Resolution #38, Series of 2011 accepts the terms of the Federal Master Agreement for grant funding for our projects, and authorizes the Transportation Director to certify the affirmation of the annual Certifications and Assurances for these projects. The Town has been approving the Master Agreement over the last seven years. Il. BACKGROUND: This resolution approves the Town accepting financial assistance from the FTA for the purchase of transit vehicles (under Sections 5309), acceptance of Administration and Operating assistance (under Section 5311) and a possible Capital grant (under Section 5311) and our TIGGER II grant in federal fiscal year 2012. The Master Agreement between the Town and the FTA contains a number of Certifications and Assurances that apply to the use of Federal funding for the specific grant purposes. The Certifications and Assurances cover a number of issues, most notably: 1. Authority and Ability to Enter Into an Agreement with the FTA; and 2. Lobbying Compliance; and 3. Procurement Compliance; and 4. Protections for Private Transportation Providers; and 5. Public Hearing; and 6. Acquisition of Rolling Stock Guidelines; and 7. Charter Service Agreement; and 8. School Transportation Agreement; and 9. Americans With Disabilities Act; and 10. Alcohol Misuse and Prohibited Drug Use; and 11. Title VI Civil Rights Act; and 12. Labor Standards. To review the: Master Agreement, go to www.fta.dot.gov /documents /1 8 Master_pdf Certification Assurances noted in Appendix A, go to http: /www,fta.dot.gov /documents /2012 Certs Appendix A.pdf 20 TC PACKET 12 -19 -11 III. APPLICABLE REGULATIONS The regulations covered by the Master Agreement are standard requirements in a Federal contract. IV. DISCUSION ITEMS NEXT STEPS NA V. NEXT STEPS MAJOR MILESTONES NA VI. ACTION REQUESTED OF COUNCIL Approve Resolution 38, Series of 2011. 21 TC PACKET 12 -19 -11 SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 38 SERIES OF 2011 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53, TITLE 23 UNITED STATES CODE, AND OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. WHEREAS, the Town of Snowmass Village (TOSV) has the power to enter into agreements with the Federal Transit Administration; and, WHEREAS, the Federal Transportation Administrator has been delegated authority to award Federal financial assistance for transportation projects; and, WHEREAS, the grant or cooperative agreement for Federal financial assistance will impose certain obligations upon the TOSV, and may require the TOSV to provide the local share of the projects costs; and, WHEREAS, the TOSV has or will provide all annual Certifications and Assurances to the Federal Transit Administration required for the projects, and, WHEREAS, the TOSV is desirous of obtaining said funds for the purchase of transit vehicles and /or the administration and operation of transportation projects, and has filed applications (Section 5309) with the Federal Transit Administration (FTA) and one through the Colorado Department of Transportation (CDOT) for the purchase of transit vehicles and /or the funding for administration and operation of transportation projects (Section 5311), and, WHEREAS, the TOSV desires to accept the funds for such projects pursuant to the conditions of the 2012 Master Agreement, and the Certifications and Assurances in Appendix A of that agreement, and, WHEREAS, the TOSV desires to work together with the FTA and CDOT to effect said projects as provided in the agreement, and, WHEREAS, the TOSV finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. 22 TC PACKET 12 -19 -11 11 -38 RESO. Page 2 of 3 NOW THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, 1. That the Transportation Director is authorized to execute and file an application for, and administer, grants for Federal assistance on behalf of the TOSV with the Federal Transit Administration and the Colorado Department of Transportation for Federal assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code, or other Federal statutes authorizing a project administered by the Federal Transit Administration. 2. That the TOSV agrees to the conditions of the Master Agreement as they pertain to these projects, and the Certifications and Assurances that the FTA requires for the assistance agreements, and authorizes the Transportation Director to certify the Certifications and Assurances to the FTA through their web site. CERTIFICATION READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on the 19th of December 2011 upon a motion made by Council Member the second of Council Member and upon a vote of _in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor APPROVED AS TO FORM John Dresser, Town Attorney ATTEST: 2 23 TC PACKET 12 -19 -11 11 -38 RESO. Page 3of3 Rhonda Coxon, Town Clerk 3 24 TC PACKET 12 -19 -11 MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler Transportation Director DATE: December 19, 2011 SUBJECT: Resolution #36 Series of 2011 The Initial 2012 Budget for the Pitkin County Cent Sales and Use Tax Budget 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff requests Council's approval of Resolution 36, Series of 2011 to appropriate funds for the projects in the Proposed 2012 Elected Officials Transportation Committee (EOTC) budget for the Pitkin County'/ Cent Sales and Use Tax. II. BACKGROUND NEED FOR COMP PLAN UPDATE The proposed 2012 budget for the Pitkin County 1 Cent Sales and Use Tax was approved by the EOTC at its October 20, 2011 meeting. Please see attached Proposed 2012 Budget and Multi -Year Plan. EOTC Budget Summary Revised 2011 Total Revenues $4,634,000 Total Expenditures 4,018,821 Annual Surplus (Deficit) 615,180 Cumulative Surplus (Deficit) $10,160,435 Proposed 2012 Total Revenues $4,723,660 Total Expenditures 3,839,590 Annual Surplus (Deficit) 884,070 Cumulative Surplus (Deficit) $11,044,505 After approval of the 2012 budget by the EOTC, each jurisdiction passes its own resolution to ratify approval of the budget. The significant items in the 2012 budget are: 1. $50,000 contribution for transportation associated with X- Games, 2. $3.077,899 RFTA contribution (81.04% of /2 Cent Sales Tax), 3. $553,838 No -fare Aspen Snowmass and Woody Creek bus service through December 31, 2012. 25 TC PACKET 12 -19 -11 This resolution does include the designation of at least two thirds of each year's EOTC net bondable revenue to fund the Entrance -to -Aspen capital project of $908,165. "Net bondable revenue" is defined as the sum of the annual proceeds from the '/z% transit sales and use tax minus the 81.04% of the '/z% sales tax that is contributed to RFTA.) This annual dedication to the Entrance -to -Aspen was discussed at the October 20, 2011 EOTC meeting. III. APPLICABLE REGULATIONS The approval by all three jurisdictions that comprise the EOTC is necessary for appropriation of the Pitkin County /z Cent Sales and Use Tax. IV. DISCUSION ITEMS NEXT STEPS NA V. NEXT STEPS MAJOR MILESTONES NA VI. ACTION REQUESTED OF COUNCIL Approve the resolution. 26 TC PACKET 12 -19 -11 TOWN OF SNOWMASS VILLAGE RESOLUTION NO. 36 SERIES OF 2011 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, APPROVING THE INITIAL 2012 BUDGET FOR THE PITKIN COUNTY 1/2 CENT TRANSIT SALES AND USE TAX WHEREAS, the Town Council of Snowmass Village, the Aspen City Council and the Pitkin County Board of County Commissioners (the "Parties have previously identified general elements of their Comprehensive Valley Transportation Plan (the "Plan which are eligible for funding from the Pitkin County one -half cent transit sales and use tax; and WHEREAS, by intergovernmental agreement dated September 14, 1993, the Parties agreed: a. To conduct regular public meetings to continue to refine and agree upon proposed projects and transportation elements consistent with or complimentary to the Plan; and b. That all expenditures and projects to be funded from the County -wide one -half cent transit sales and use tax shall be agreed upon by the Parties and evidenced by a resolution adopted by the governing body of each party; and WHEREAS, at the EOTC meeting held on October 20, 2011, the Parties considered and approved the attached initial 2012 budget for the Pitkin County one -half cent transit sales and use tax; and WHEREAS, the Town of Snowmass Village Council desires to ratify the approval given at the EOTC meeting by adoption of this resolution. NOW THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, that the attached Proposed 2012 budget for the one -half cent transit sales and use tax is hereby approved as summarized below: Total 2012 Revenues $4,723,660 Total 2012 Expenditures $3,839,590 READ, APPROVED, AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado on the 19th of December, 2011, upon a motion made by Council Member the second of Council Member and upon a vote of in favor and opposed. 27 TC PACKET 12 -19 -11 TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor APPROVED AS TO FORM John Dresser, Town Attorney ATTEST: Rhonda Coxan, Town Clerk 28 TIC PACKET 12 -19 -11 Proposed 2012 Budget and Multi -year Plan EOTC Transit Project Funding Actual Revised Proposed Estimate Budget Plan Plan Plan Plan 2010 2011 2012 2013 2014 2015 2016 FUNDING SOURCES: a) Pitkin County 1/2% sales tax 3,580,664 3,724,000 3,798,000 3,893,000 4,010,000 4,150,000 4,295,000 b) Pitkin County 1/2% use tax 815,178 820,000 850,000 810,000 800,000 840,000 882,000 c) Investment income misc. 112,981 86,000 75,660 99,000 275,000 442,000 305,000 d) Brush Creek Lot rentals 12,550 4,000 Total Funding Sources 4,521,373 4,634,000 4,723,660 4,802,000 5,085,000 5,432,000 5,482,000 FUNDING USES: 'I Clsetax cojlectioR costs 159 073 90 688 97 Q63 99 412 104 383 109 602 115,0$2 2) Aiiminfstraftye cost allocation 36 437 15 88Q 19 390 20 360 21,377 22 23 569 �3} Bits stop safeiy)rrtlpros rcaU title th -iieu 9,'i86 11 000 1't;000 11 275 11,557 1 t $46 12 i�F2 4) X Games transitsubstdy K 64,000 50 000 50,000 54,000 50 040 50,004 50,004 5) Brusfi Greekparking expansion annual operattnJ costs 33,341 29,d$5 30,000 31 200 32 448 33,746 35 096 6) RFTA'contnbutlon ($j 44 of 1I2'f salesta� 2,901,770 3,01,7,93_d 3 0T7 899 itotal) j54,887�_ 3 249 704 3 363160 '3 480 668s 7) Snowmass Village transit improvements $6.5 million g p 6,430,165 8) Buttermilk to Roundabout bus lanes, construction 475,922 carryover from 2009 9) No -fare Aspen Snowmass -Woody Creek bus service (10/1/09 4/7/13) 551,071 553,838 553,838 275,881 10) SH82 AABC pedestrian crossing desi n engineering 250,000 Total Uses 4,216,800 4 018,821 3,839,590 3,643,015 3,469,469 10,020,965 3,716,556 EOTC CUMULATIVE SURPLUS /(DEFICIT);FUND BALANCE 9,545,256 10,160,435 11,04'4;505, ;12,203490. :13819,021 9,230,056 `10,995;500: Revenue oroiections a) salestax- estimate 6.2% 4.0% 2.0% 2.5% 3.0% 3.5% 3.5% b) usetax estimate 18.0% 0.6% 3.7% -4.7% -1.2% 5.0% 5.0% c) investment earnings rate 1.12% 0.90% 0,75% 0.90% 2.25% 3.20% 3.30% Calculation of amount allocated to Entrance -to -Aspen Pitkin County 1/2% sales tax 3,580,664 3,724,000 3,798,000 3,893,000 4,010,000 4,150,000 4,295,000 Pitkin County 1/2% use tax 815,178 820,000 850,000 810,000 800,000 840,000 882,000 loss comrntttatl funding (288 037} (i 97,053) (207 853) (212 247} (219 785} (227,644) r �235;$8$J Net revenue to be allocated 1,206,035 1,329,018 1,362,248 1,335,866 1,340,531 1,399,200 1,460,444 Annual 2/3's allocation to Entrance -to -Aspen 804,023 886,012 908,165 890,577 893,687 932,800 973,629 $50,000 per year reimbursement to ETA for 2011 $250,000 ped crossing funding 50,000 50,000 50,000 50,000 lus /minus remaining annual discretionary funding 23,528) (270,833 (24,095 Xearuend fund i%alance de 81 natedfor Eiitraffce -to Aspen 3,1,15,091„ 3,730,270:- 4,674;940, ,5;55g ,.1:6,,498,60,4 =7,481;404 18;545 033; Calculation of amount allocated to discretionary funding plus use of designated fund balance for bus lanes construction carryover from 2009 475,922_, plus use of designated fund balance for Snowmass Village transit improvements 6,430,165 less Annual 2/3's allocation to Entrance -to -Aspen (804,023 (886,012) (908,165 (890,577) (893,687) (932,800) (973,629) Remaining annual discretionary funding (23,528) (270,833) (24,095) 268,408 721,844 908,400 791,815 less 50,000 er ear reimbursement to ETA for 2011 $250,000 ped crossin fundin 50,000 (50,000) 50,000) (50,000) Net remainin annual dtscrettona fundin after ETA reimbursement 218,408 671,844 858,400 741,815 Gump:% lafiveo remdningdis" cretiottaryfutlding _after�ETA,�ejmbursemerat;, remaining balance to reimburse ETA for 2011 $250,000 advance 250,000 250,000 200,000 150,000 100,000 50,000 Fund balance designated for Snowmass Village transit improvements 6,430,165 6,430,165 6,430,165 6,430,165 6,430,165 29 10912011 2012 EOTC Proposed Budget 12 19 2011.x1sx TC PACKET 12 -19 -11 MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department DATE: December 19, 2011 SUBJECT: DISCUSSION POLICY DIRECTION AND RECOMMENDATIONS TO STAFF REGARDING POTENTIAL LAND USE CODE AMENDMENTS TO IMPROVE REVIEW PROCESSES AND PROCEDURES. Planner: Chris Conrad, Planning Director 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: One of the "Pending Items" listed within the Town Manager's report is an action item calling for the Planning Department to "review input from customers on the development review process and make recommendations on improving the process." Staff would like to initiate a discussion with the Town Council to receive general direction regarding potential amendments to Chapter 16A and other chapters of the Snowmass Village Municipal Code "Municipal Code that may improve the development review process relating to building permits. Improvements not relating to Municipal Code amendments will be developed by the Building Department with assistance from the Planning Department and implemented administratively. Action Requested: Discuss and provide direction to staff concerning potential amendments in response to the survey comments received to date. II. DESCRIPTION OF PROJECT: Attachment 2 is a matrix showing how the 21 respondents rated their experiences with the Building and /or Planning Department(s). In addition, the percentage for each category is listed showing the percentage of responses rating "Good" or better (A B), "Acceptable" or better (A, B C), less than "Acceptable" (D E) or "Not Satisfactory" (E). Although the results are based upon only 21 responses, they indicate that "Processing/Wait Time" and "Service /Efficiency" need improvement. Staff courtesy and knowledge performed fairly well. Processing/Wait Time and Service /Efficiency improvements will be primarily made administratively; however, comments received indicate issues relating to those categories that may be improved by amending the Municipal Code include: 1. Expedite processes for small matters. 2. Make codes more flexible and practical /less restrictive. 3. Do not assess Floor Area Excise Tax (FRET) for non living space. 4. Provide greater flexibility dealing with subgrade areas and crawlspace. 30 TC PACKET 12 -19 -11 5. Hamstrung by the process /Make it less bureaucratic. These comments along with suggested improvements that can be made are discussed in Section V below and further comments will be provided at the meeting. III. BACKGROUND: On July 19, a brief survey was launched at the Building and Planning Department web pages giving customers the opportunity to rate five (5) performance criteria as they relate to the individuals experiences involving: 1) Land Use Application Process; 2) Zoning Questions Information; 3) Building Permit Application Process; 5) Building Code Questions Information; and, 6) Other (Please Specify). See Attachment 1 for an outline of the survey format and performance criteria. A post card was mailed asking eighty (80) contractors, architects, planners and others who have been involved with the department to go to the website and respond to the survey. Indivisuals contacting the departments were also made aware of the survey and their participation was encouraged. The survey has had 86 visits but only 21 surveys have been completed to date. IV. APPLICABLE REGULATIONS: Sections of the Municipal Code that may be modified to address the issues discussed in Section V, Discussion Items, below include: 1. Chapter 4, Article VI, Floor Area Excise Tax. 2. Section 16A -1 -70, Interpretations. 3. Section 16A -2 -20, Definitions. 4. Section 16A -3 -200, Zone District Dimensional Limitations. 5. Section 16A -3 -210, Measurement of Dimensional Limitations. 6. Chapter 16A, Article V, Division 1, Common Review Procedures. 7. Section 16A -5 -240, Variances. 8. Section 16A -5 -250, Administrative Modifications. 9. Chapter 18, Building Regulations. V. DISCUSSION ITEMS: ALTERNATIVES AND IMPLICATIONS: 1. Expedite processes for small matters. Small matters may include floor area, crawlspace, height or setback issues discovered during the construction phase that are not currently able to be administratively authorized within a reasonably short period of time. Staff Recommendation: Expand the authority of the Planning Director to interpret the Municipal Code #2 above) and /or amend the Administrative Modification process #8) to expedite the time frame within which a "small" matter could be resolved. 2. Make codes more flexible and practical /less restrictive. No one likes dealing with restrictions but unfortunately that is a reality when dealing with regulations specifically written to define what is authorized and what should be restricted. 31 TC PACKET 12 -19 -11 They are intended to establish community design standards that apply to all construction by type. Staff Recommendation: Review all current regulations and evaluate whether they are overly restrictive or whether their purpose and degree of restriction is reasonable. Some flexibility may be considered when dealing with interior sub grade space or matters that do not affect surrounding properties. 3. Do not assess Floor Area Excise Tax (FAST) for non living space. The FAET program has proven to be very successful and has been accepted within the community. Currently, any horizontal space with ceiling height clearance greater than 5'— 6" is considered calculable floor area. That includes some sub -grade crawlspace areas, voids and attic space. The Administrative modification procedure can presently only provide for a 50 square foot increase above the maximum allowed floor area limit. Beyond that, additional floor area in excess of the maximum allowed floor area limit needs to be purchased pursuant to the FAET provisions. Staff Recommendation: The Planning Department only administers the FAST provisions with respect to calculating the floor area and determining the fee. The regulations are not part of the Land Use Code (LUC). The LUC could be amended to permit some "non- living space" to not be considered calculable floor area. The FAET regulations should, however, be discussed to consider amendments that should occur. Some change may require voter approval. 4. Provide greater flexibility dealing with subgrade areas and crawlspace. This was somewhat discussed above. The floor area regulations are applied to limit the size of a residence or structure. While it was originally intended to be the regulatory tool used to limit the mass and scale of a residence, changes to ceiling height and the addition of clearstory areas within the residence create houses much larger than what was intended by the original zoning regulations and does not adequately create a proportional balance to the visual scale for residences within a given subdivision. Staff Recommendation: Discussion may need to occur at a future meeting concerning sub -grade space that is currently calculated in the same manner as the above grade /visual portion of the residence. There are opportunities to provide some flexibility for dealing with those areas. 5. Hamstrung by the process /Make it less bureaucratic. Staff Recommendation: Regulations should be evaluated to determine whether they are serving their intended purpose and consideration should be given to whether there may be a simpler, less "bureaucratic" method to achieve the same goal. Staff would like to meet with representatives from the construction industry for discussions and to receive input regarding potential administrative improvements that could be implemented as well as amendments to the current regulations for council consideration. The goal would be to improve customer 32 TC PACKET 12 -19 -11 service, streamline the process to reduce review timelines and make the system more user friendly with less "bureaucracy VI. NEXT STEPS: Staff could return with potential amendments to the Municipal Code for further Town Council policy direction at a future meeting or proceed to the Planning Commission with specific code amendments as appropriate. Attachments: 1) Outline of survey questions and format. 2) Matrix outlining survey results. 33 TC PACKET 12 -19 -11 ATTACHMENTI Building Planning Department Customer Satisfaction Survey WHAT WAS THE PURPOSE OF YOUR VISIT (CHECK ALL THAT APPLY): Land Use Application Process Zoning Questions Information Building Permit Application Process Building Code Questions Information Other, please specify PLEASE INDICATE YOUR EVALUATION OF OUR PERFORMANCE BY CHECKING: 1 2 3 4 5 EXCELLENT GOOD ACCEPTABLE NEEDS NOT IMPROVEMENT SATISFACTORY Staff Courtesy 1 5 1 Additional Comment Staff Knowledge [1l Additional Comment ProcessingMait Time [1l Addit ional Comment LLJ Service /Efficiency 34 TC PACKET 12 -19 -11 [1l 1 Additional Comment Your Overall Experience Ill [3] Additional Comment 3 Any comments or suggestions that would identify areas where we could improve customer service and processing efficiency in the future? Thank you for taking the time to fill out the above survey as our goal is to provide great service and we can only do that with your help in letting us know where we could improve. Please feel free to direct additional Building Department customer service related comments to the Permit Technician, Kristi Long by phone, 970 923 -5524 or email, klong(atosv.com Planning Department comments may be directed to Chris Conrad, Planning Director at 970- 923 -5524 X637 or by email at: cconrad(o If you wish, feel free to complete the form below and we will contact you directly. Name Company Address 1 Address 2 City /Town State /Province Zip /Postal Code Country Email Address 35 TC PACKET 12-19-11 ATTACHMENT 2 Building Planning Department Customer Satisfaction Survey Survey Status: Active Launched: 7/19/2011 8:30 AM Closed: NIA Email Invites Visits Partials Screen Outs Over Quota Completes 0 86 0/0 0/0 0/0 21/21 WHAT WAS THE PURPOSE OF YOUR VISIT (CHECK ALL THAT APPLY): Land Use Application Process 9 43% Zoning Questions Information 7 33% Building Permit Application Process 13 62% Building Code Questions Information 8 38% Other, please specify View Responses 2 10% PLEASE INDICATE YOUR EVALUATION OF OUR PERFORMANCE BY CHECKING: Top number is the count of respondents selecting the option EXCELLENT GOOD ACCEPTABLE NEEDS IMPROVEMENT NOT SATISFACTORY Bottom is percent or the total respondents selecting the option. i Staff Courtesy 11 3 3 4 0 52% 14% 14% 19% 0% Staff Knowledge 13 5 2 1 0 62% 24% 10% 5% 0% Processing/Wait Time 29% 19% i 10% 14% 29% Service/Efficiency 8 3 2 4 4 38% 14% 10% 19% 19% Your Overall 9 2 2 3 5 Experience 43% 10% 10% 14% 24% A B C D E S U R V" E "T' R E S LT S NEEDS NOT EXCELLENT GOOD ACCEPTABLE IMPROVEMENT SATISFACTORY TOTAL STAFF COURTESY 11 3 3 4 0 21 STAFF KNOWLEDGE 13 5 2 1 0 21 PROCESSING/WAIT TIME 6 4 2 3 6 21 SERVICE/EFFICIENCY 8 3 2 4 4 21 YOUR OVERALL EXPERIENCE1 9 2 2 3 5 21 B C D E A&B A,8 C D&E E STAFF COURTESY 67% 81% 19% 0% STAFF KNOWLEDGE 86% 95% 5% 0% PROCESSING/WAIT TIME 48% 57% 43% 29% SERVICE/EFFICIENCY 52% 62% 38% 1 19% YOUR OVERALL EXPERIENCE 1 52% 1 62% 1 38% 1 24% 36 TC PACKET 12 -19 -11 MEMORANDUM TO: Snowmass Village Town Council FROM: Hunt Walker DATE: December 19, 2011 SUBJECT: Capital Improvement Program I. PURPOSE AND ACTION REQUESTED OF COUNCIL To review the Capital Improvement Program list, and confirm Council Scores, findings, and next steps for each action item listed under Council Findings. II. BACKGROUND At the September 12, 2011 Council Meeting, Council reviewed the 22 projects on the Draft CIP list and rated them on a Low (1), Medium (2), and High (3) scale. The attached project list represents Council consensus from that meeting. The Council didn't prioritize the projects within the High, Medium, and Low rankings. III. COUNCIL FINDINGS While discussing and reviewing the projects the Council agreed on the following high priority actions: 1. The Council felt strongly that all of the West Village Transportation Projects be combined into one project. The four West Village projects included the Mall Transit Station, Mall Parking Program, Bus Storage Facility, and the Snowmelt Road Relocation. The next proposed step for this project is to review the last designs, for the project from 2001. This is scheduled for January 9, 2012. 2. Because of the demands on the Rodeo Arena area, the undeveloped portion of the Entryway, the Council felt it was important to begin master planning the area. Council also wanted to include the Visitor Center and Ice Rink in the planning process. The next proposed step this action includes developing an RFP for planning services and obtaining the Council's approval for that RFP. This is anticipated to be presented to Council by March 1, 2012 3. Council urged Staff to develop a building replacement schedule for all Town Facilities similar to the Housing Department's. The next proposed step it to create the replacement schedule by April 1, 2012. 4. If the costs could be kept low, consider building a gravel parking lot on the Point site adjacent to Town Hall. The next proposed step is to review SGM's plans for a parking lot on the Point Site, and determine the cost of building a gravel parking lot instead of a paved one. 37 TC PACKET 12 -19 -11 5. Remove the Trails to Transit project from the CIP list and add it to the Trails Master Plan. The next proposed step is to update the Trails Master Plan which was last approved, staff believes, in May of 1988. 6. Remove the Snowmasstodon project from the CIP list because it will be a privately funded project. IV. STAFF RECOMMENDATIONS Staff recommends Council accept or modify the scores, findings, and next steps. 38 TC PACKET 12 -19 -11 C15 0 O U U) o c (D (Z m a) a C15 O cL O O U O m LO O U> O O O O O O O U 00 Q Q C cz O U U) O 0 0 a) t f O a) U) N O M U w Q co c7 co CO co co co co co co co co C'•) N N N .O (a i X O O O x co U U U) r 00 O O O O 0 C 0 0 0 0 0 O 0 0 0 00 a.. O O O O O O {f} 0 0 0 0 O O O 0 0 O O (a woo 0000 O O O O O_ 00000 O O r 0 0 0 66&d O O O Cn O O O O O m Q O r 0 0 0 CO d' rt d' Cam• O O m N O m d' M O N LO O N O I� r r N r N r r M 6q t C4 O r 69 O N a te d• C6 N d 00 C'7 6 6-t 6% r 00 E a 0 6 69- 6f,5 619- 69- N N r c O Q) LL U :3 O -0 c Q) c co GC a c c: a v, c�5 o U) a� E o o W m a �a o a o N I o CZ c c Y� o m-0 c O U I c a m U) o I. P 11 a oU�- a�i w �_m o Q'o cz <U S M i o mUY °cry �YCn 0 a aa)i oo U) rr n �.s= o U U= oU a E UAW O c O a) i i U C O i o 0 i 2) a) a) i 0 0 O N o.®mm w mml— mm =MmmUO ai-cn U) U) •a) (D a) •a? of •a) m a� •a? a O 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a) a coU)c/)cl�0 0 �0 a 0 cf)MMM chin U) E a E c 'i as C C i i O O O O O O O O co W O U O U m O O O O O D U O a) a) d 0 0 cLf c� cts c� ctc 0 0 0 0 0 0 0 0 co cif E a� O c o cz a U mai i i- i- E- o- o- o- a- aMt- i- macn�ma.= i-E- 39 TC PACKET 12 -19 -11 MEMORANDUM TO: Snowmass Village Town Council FROM: John Dresser DATE: December 19, 2011 SUBJECT: Second Reading Ordinance No. 6, Series of 2011 I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Council directed staff to prepare an Ordinance amending the MGSSE Board enabling legislation pursuant to the joint meeting with the MGSSE Board December 7, 2011 II. SUMMARY OF PROJECT Add 2 members to the Board, reclassify representation on the Board, Create new Advisory Committee and re- direct Advisory Committee purposes. Require approval of MGSSE business plan. III. BACKGROUND MGSSE recommended most of the revisions and Council desired one as well. Council made additional revisions to the language at First Reading. IV. DISCUSSION ITEMS: ALTERNATIVES AND IMPLICATIONS Should TOSV revise MGSSE legislation? V. STAFF RECOMMENDATIONS AND FINDINGS Staff recommends Town Council approve Second Reading of Ordinance No 6. A Roll Call vote is required at Second Reading. 40 TC PACKET 12 -19 -11 1 TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 4 ORDINANCE NO. 6 5 SERIES OF 2011 6 7 8 AN ORDINANCE AMENDING CHAPTER 2, ARTICLE XIV OF THE TOWN OF 9 SNOWMASS VILLAGE MUNICIPAL CODE, REVISING THE PROVISIONS FOR THE 10 COMPOSITION, POWERS AND DUTIES AND PROVIDING AN ADDITIONAL 11 ADVISORY COMMITTEE FOR THE MARKETING, GROUP SALES AND SPECIAL 12 EVENTS BOARD OF THE TOWN OF SNOWMASS VILLAGE 13 14 WHEREAS, the electors of the Town of Snowmass Village determined that the 15 Town would benefit from instituting a lodging tax and a sales tax and directed the 16 revenue from such a tax be used for sales and marketing programs and events to 17 attract business for the Town of Snowmass Village as a whole; and 18 19 WHEREAS, the Town Council has determined that the most desirable method to 20 provide broad and diverse representation on the Board for all interested parties to 21 achieve such purposes and goals is to amend the composition, powers and duties, and 22 provide an additional advisory committee for the Marketing, Group Sales and Special 23 Events Board of the Town of Snowmass Village; and 24 25 WHEREAS, the Town Council determined the method to insure such broad and 26 diverse representation would be to enlarge the composition, amend the powers and 27 duties and provide an additional advisory committee to assist the Board and better 28 reflect its mission; and 29 30 WHEREAS, the Town Council finds that the adoption of this Ordinance is 31 necessary for the immediate preservation of the public health, safety and welfare. 32 33 NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of 34 Snowmass Village that the following Sections of Chapter 2, Article XIV shall be hereby 35 amended to read as follows: 36 37 1. That "Sec. 2 -313. Composition." shall be amended to read as follows: 38 39 The Marketing, Group Sales and Special Events Board shall 40 consist of nine (9) members and one (1) "ex- officio" member. The 41 members of the Board, subject to the provisions of Section 2 -316 of 42 this Code, shall be the following: 43 44 (1) three (3) nominees of the Snowmass Village lodging industry 45 nominated by the lodging businesses in Snowmass Village; 46 41 TC PACKET 12 -19 -11 1 1 It- Ord. Page 2 of 4 47 48 (2) three (3) members at- large; 49 50 (3) one (1) nominee of the Aspen Skiing Company; 51 52 (4) one (1) nominee of the Snowmass Village retail industry; 53 54 (5) one (1) nominee of the Snowmass Village food and beverage 55 industry; and 56 57 (6) one (1) "ex- officio" member of the Board to be appointed by the 58 Town Council to represent the on -going development business in 59 the Town of Snowmass Village. Said "ex- officio" member of the 60 Marketing, Group Sales and Special Events Board shall be a non 61 voting member but shall enjoy all other rights of Board membership, 62 including the right to be present during executive sessions of the 63 Board. Said "ex- officio" member position may or may not be 64 appointed from time to time in the discretion of the Town Council. 65 66 2. That "Sec. 2 -314. Advisory Committee" shall be amended to read as follows: 67 68 The Marketing, Group Sales and Special Events Board shall create 69 and appoint the members to three (3) Advisory Committees to 70 assist the Board in the exercise of its duties. A Marketing, Group 71 Sales and Special Events Board member shall chair each Advisory 72 Committee to provide cohesion between the Board and committee. 73 Preference for committee members will be that members are 74 employed within the constituency group they represent. The Group 75 Sales Advisory Committee is intended to be made up substantially 76 of members of the lodging constituency group that support the 77 success of the Marketing, Group Sales and Special Events Board 78 and shall advise the Marketing, Group Sales and Special Events 79 Board on group sales budgets, programming and operations. The 80 Marketing Advisory Committee is intended to be composed of 81 members from representative marketing and hospitality industries 82 that support the success of the Marketing, Group Sales and Special 83 Events Board and shall advise the Marketing, Group Sales and 84 Special Events Board on marketing programs, campaigns and the 85 like. The Events Advisory committee is intended to be made up of 86 members engaged in the event creation, promotion and operation 87 industry that support the success of the Marketing, Group Sales 88 and Special Events Board and shall advise the Marketing, Group 89 Sales and Special Events Board on special and recurring event 90 creation, promotion and operations. The Board will strive to include 91 representation by members of specific industries, such as the 42 TC PACKET 12 -19 -11 1 i -uU i U Ord. Page 3 of 4 92 transportation industry, and entities such as the Aspen Chamber 93 Resort Association, the Aspen Skiing Company, the Snowmass 94 Lodging Association, Stay Aspen Snowmass, nonprofit cultural 95 organizations, and the like. 96 97 3. That "Sec. 2 -320. Powers and Duties" shall be amended to read as follows: 98 99 In addition to carrying out its purpose, the Marketing, Group Sales 100 and Special Events Board shall have the following powers and 101 duties: 102 103 a. develop programs and policies to accomplish its purposes; and 104 105 b. authorize the Town Manager to enter into contracts or 106 agreements to carry out its purposes, including administrative 107 support; and 108 109 c. direct the expenditure of funds for marketing, including print, 110 online, electronic media, e -mail and direct mail solicitation, as well 111 as for public relations and administrative expenses; and 112 113 d. create, promote and execute special events; and 114 115 e. prepare an annual budget for approval of the Town Council; and 116 117 f. coordinate with the Town Manager to insure monies are spent 118 consistently with the approved budget for the Board; and 119 120 g. annually provide, for approval by Town Council, a business plan 121 that includes relevant performance standards; and 122 123 h. make quarterly reports to Town Council showing performance of 124 the approved business plan. Prior to making a report to Council, the 125 Marketing, Group Sales and Special Events Board and Town 126 Council will mutually agree to a report format. 127 128 4. If any provision of this Ordinance or application hereof to any person or 129 circumstance is held invalid, the invalidity shall not affect any other provision 130 or application of this Ordinance which can be given effect without the invalid 131 provision or application, and, to this end, the provisions of this Ordinance are 132 severable. 133 134 135 43 TC PACKET 12-19-11 1 I VU I U Ord. Page 4 of 4 136 READ, AMENDED, APPROVED AND ADOPTED, by the Town Council of the 137 Town of Snowmass Village, as amended, on First Reading on December 12, 2011 upon 138 a motion by Council Member Haber, the second of Council Member Wilkinson, and 139 upon a vote of four (4) in favor and none (0) opposed. Council Member Butler was 140 absent. 141 142 143 READ, APPROVED AND ADOPTED by the Town Council of the Town of 144 Snowmass Village, as amended, on Second Reading on December 19, 2011 upon a 145 motion by Council Member the second of Council Member 146 and upon a vote of in favor and opposed. 147 148 149 TOWN OF SNOWMASS VILLAGE 150 151 152 153 154 Bill Boineau, Mayor 155 156 157 ATTEST: 158 159 160 161 162 Rhonda B. Coxon, Town Clerk 163 164 165 166 APPROVED AS TO FORM: 167 168 169 170 171 John C. Dresser, Jr., Town Attorney 172 173 174 175 176 44 TC PACKET 12 -19 -11 TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: DECEMBER 19, 2011 Faraway Dumpster Council requested that staff identify options for improving the aesthetic of the Faraway trash dumpster. Weather permitting, the Public Works Department will repaint the existing Faraway Dumpster. Snowmass Mountain Chalet/Snowmass Hospitality The Planning Department has provided the following response to the question regarding land use compliance and the location of the Snowmass Hospitality check -in function at the Snowmass Mountain Chalet: The Snowmass Mountain Chalet is zoned SPA -1, Specially Planned Area. This district was applied to areas within the Town where development existed prior to incorporation of the Town and the establishment of municipal zoning. The permitted uses are those that existed at that time. The Mountain Chalet owner has historic authorization to use the existing facilities to conduct check -in and use the short term parking for guests of the Mountain Chalet. The use of the existing check -in facilities for checking in other than guests of Mountain Chalet does not represent a change of use (as a check -in facility). Conducting check -in services for other properties, in my opinion, could be acceptable provided there is not an expansion of the historic check -in facilities and that the other properties are under the same management as Mountain Chalet. There are three short term check -in parking spaces on the property that may be utilized but they have no authority to create additional parking there. No new signage has been authorized. Any use other than travel on the Daly Lane right -of -way should only be as specifically authorized by Public Works and Police Departments. There is no historic zoning authorization to park in the cul -de -sac or anywhere within the Daly Lane right -of -way. The Planning Department has received internal inquiries but not received any complaints regarding this use at this time but will monitor the situation to determine if a zoning violation occurs that requires enforcement. Items /Strategic Plan Updated on December 12, 2011 The following Table is a summary of the action plan from the various topics discussed at the retreat in January of 2011. Action Priority Timing Who Base Village Next Steps 1 The Foreclosure is now Russ Forrest complete and Base Village is now owned by the 4 European Banks. They are continuing a bidding process with a number of potential topers. 45 TC PACKET 12 -19 -11 Economic /Fiscal Actions 1 STO Metrics -Basic framework for a Susan Hamley metric agreed to by FAB and MSE &GS Board. October 17 Following up on final business plan and governance on December 5 th On December 7 th a joint meeting occurred between Council and the Board. A number of actions came from this meeting including code change that will be presented to Council still in December. Summer Events/ -March 21, 2011 Marianne R. Marketing (Complete) Sales Tax Study June 6, 2011 /July 5, Marianne R. Financial Updates Occurred three times in 2011 (March, July, and September) Ice Age Discovery 1 Final report given to 501c3 will move Complete Business Council on August 15, forward with long Plan 2011. 501 c3 will move term actions /STO forward with will continue implementation. TOSV operation of renewed lease at current exhibit center exhibit center Housing Housing Policy for 1 (Complete) Chris Conrad Development Housing Projects 3 Guidelines completed on Joe Coffey June 20 th Council gave authorization for final phase of Rodeo on July 5 th Environment Environmental 2 EAB's formed. Council Lesley /EAC Advisory Board provided input on work (EAB) plan to EAB on November 21St REOP Policy 46 2, 2011 (approved Mark Kittle TC PACKET 12 -19 -11 Discussion 2 nd Reading) Urban Renewal Authority 2 Council asked that Russell Forrest information on a URA be made available to members that have questions. No meetings tanned at this time. Capital Improvement 3 August 1 September Hunt Walker, Process 12 th On Sept 12 Council identified high priority project which Staff will provided an Action Plan based on Council input on December 19th Solid Waste Collection 3 Staff is recommending Hunt Walker EAB review options and then review with Council Pedestrian Crossing 3 September 6 Complete Art Smythe, Recommendations David Peckler, Hunt Walk West Village Transportation 3 Reviewed with the CIP on David Peckler Facilities August 1 st and 15 tH Council asked that staff review previous planning work on this project at a future meeting (Scheduled for January S tn Staff Development 3 Jul 5 (Complete). Russ Forrest Town Fiscal Sustainability 3 September 12 (Complete) Marianne and Russ Forrest Other Pending Actions The following is a summary of actions that either the Council has requested or actions staff has proposed. Staff Action Status Date to follow -up Contact I I w/ Council Planning Chris Conrad Sign Code Planning will review current sign code December 5, and discuss revisions with the Town 2011 Council (Initial presentation completed and next steps where articulated) Planning Development Staff will review input from customers December 19, Review Process on the development review process 2011 and make recommendations on improving the process. 47 TC PACKET 12 -19 -11 Town Clerk Rhonda Paperless Staff has purchased (Pads to October 3, 2011 Coxon Packets for implement this direction (Complete). Council Public Works Public Works Creation of a Council requested that a discussion be Trails Committee parking area scheduled in the future with input from update to Council across from staff on the costs and other design on Master Public Work site implications for creating trail head planning new trail for the Tom parking that historically was there. This systems Blake Trail idea has been integrated into the planning for new trails on Town and Count (Droste) lands. Public Works Determine if The Solid Waste Team has been January 2012 there is a low asked for a recommendation and cost ($1 -$2 budget on how to improve the aesthetic thousand) of the Faraway Dumpster recognizing a cosmetic policy discussion will occur about improvement of whether this form of garbage collection the Faraway is the best alternative. Dum ster Public Information Officer Lesley PTRAB Invite PTRAB to meeting to review December 19 Compagnone expectations, previous accomplishments, and future plans. Prepare a memo on these topics for the Council's packet. 48 TC PACKET 12-19-11 1 st Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA JANUARY 9, 2012 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: RESOLUTION NO. 1, SERIES OF 2012 DESIGNATION OF PUBLIC NOTICE BOARDS -CONSIDERATION OF A RESOLUTION DESIGNATING THE LOCATION OF THE OFFICIAL PUBLIC NOTICE BOARDS FOR THE TOWN OF SNOWMASS VILLAGE (Time: 5 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 1, Series of 2012 --Rhonda B. Coxon Page 1 (TAB A) Item No. 5: RESOLUTION NO. 2, SERIES OF 2012 APPOINTING MUNICIPAL JUDGE- A RESOLUTION APPOINTING H. LAWSON WILLS AS MUNICIPAL JUDGE, SETTING THE TERM OF OFFICE AND COMPENSATION. (Time: 10 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 2, Series of 2012 --Rhonda B. Coxon Page 4 (TAB B) Item No. 6: RESOLUTION NO, 3, SERIES OF 2012 A RESOLUTION APPOINTING MEMBERS TO NEW TERMS FOR BOARDS AND COMMISSIONS (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Interview applicants for Board and approve, modify or deny Resolution No. 3, Series of 2012 --Rhonda B. Coxon Page 7 (TAB C) 49 TC PACKET 12 -19 -11 U i- Uy -'iz i U Page 2 of 2 Item No. 7: RESOLUTION NO. 35 SERIES OF 2011 DROSTE ACQUISITION IGA (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 35, Series of 2011 Tabled from December 5, 2011 -Russ Forrest /John Dresser ...........................Page 19 Item No. 8: REVIEW OF EOTC HISTORY AND WEST MALL TRANSPORTATION PLAN (Time: 90 Minutes) ACTION REQUESTED OF COUNCIL Revive presentation from staff and determine representative from Council for EOTC sub- committee -David Peckler Item No. 9: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page (TAB Item No. 10: AGENDA FOR NEXT TOWN COUNCIL MEETING Page (TAB) Item No. 11: APPROVAL OF MEETING MINUTES FOR: I Page (TAB Item No. 12: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Page (TAB) Item No. 13: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 3 hours (excluding items 1 -3 and 8 —13) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 50 TC PACKET 12-19-11 1 SNOWMASS VILLAGE TOWN COUNCIL 2 REGULAR MEETING MINUTES 3 SEPTEMBER 19, 2011 4 5 CALL TO ORDER AT 4:00 P.M. 6 7 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town 8 Council on Monday, September 19, 2011 at 4:03 p.m. 9 10 Item No. 1 ROLL CALL 11 COUNCIL MEMBERS PRESENT: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber, and Fred Kucker. 12 COUNCIL MEMBERS ABSENT: All council members were present. 13 14 STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public 15 Works Director; John Dresser, Town Attorney; Joe 16 Coffey; Housing Manager; Marianne Rakowski, 17 Finance Director; Rhonda B. Coxon, Town Clerk, 18 Brandi Lindt, Assistant Finance Director 19 PITKIN COUNTY 20 COMMISSIONERS: Jon Peacock, County Manager, Rachel Richards, 21 Michael Owsley, Jack Hatfield and Rob Ittner 22 23 PUBLIC PRESENT: Rick Griffin, Dale Will, Jack Rafferty and Tom Yocum 24 and other members of the public interested in items 25 on today's agenda. 26 27 28 Item No. 2 PUBLIC NON-AGENDA ITEMS 29 30 Steve Parmalee a resident of Snowmass Village, spoke about the responsibility of the 31 elected officials looking over housing projects with a fine tooth comb due to the tough 32 economic times. 33 34 Jack Rafferty and Tom Yocum, on behalf of the Ice Rink Committee, spoke to Council 35 regarding a proposal for a temporary structure in the winter to cover the ice that could 36 also be used in the summer for the Rodeo food operation a multi-use structure. They 37 included a preliminary budget. 38 39 Item No. 3 COUNCIL UPDATES 40 41 There were no items for discussion at this time. 51 TC PACKET 12-19-11 09-19-11 tc Minutes Page 2 of 4 42 Item No. 4 JOINT MEETING BETWEEN THE TOWN OF SNOWMASS VILLAGE 43 TOWN COUNCIL AND THE PITKIN COUNTY COMMISSIONERS 44 45 Brush Creek Bike Path 46 Dale Will from the Pitkin County Open Space and Trails board spoke about the lower 47 Brush Creek Bike Bridge and the desire to obtain input from TOSV and the general 48 public on the bridge design. Council has no issues with the Maroon Creek Bridge being 49 installed in this area and there is no need to bring back visuals for review. 50 51 The Commissioners and Council expressed their comments and concerns regarding the 52 bridge and there was discussion on public outreach and visual renderings. 53 54 Healthy Mountain Communities 55 Commissioner Richards explained the Healthy Mountain Communities ballot question 56 and provided history of this program and encouraged support. 57 58 Ziegler Property Update 59 Town Manager Russ Forrest provided an update of the Ziegler Property and discussed 60 the educational programs, feasibility of a scientific display and that the Ziegler family 61 would like to allow limited access to the site. He stated more details are to follow and 62 the Town will keep the County apprised of any new information. 63 64 Mayor Boineau inquired about the policy for hunting on the Droste property this year. 65 Will stated there will be no hunting this year and it is under further discussion for the 66 future. 67 68 Mountain Park Update Wildlife and Trail Study 69 County Manager Jon Peacock stated there is a memo in the packet that addresses the 70 next three items and they are available to answer any questions Council may have. 71 Council Member Wilkinson spoke to the naming committee for the Droste Property and 72 how to submit. 73 74 Economic Update by both Boards 75 County Manager Jon Peacock and Town Manager Russ Forrest provided a brief 76 Economic update, and both noted there is no real recovery in construction as of yet. 77 78 County Commission Rachel Richards thanked the Council for allowing them to continue 79 these annual meetings for updates. Town Council thanked them for attending. 80 81 Town Council took a 5 Minute break at this time. 82 83 Item No. 5 BUDGET TRANSMITTAL AND BUDGET PRESENTATION FOR 2011 84 REVISED AND 2012 BUDGET 85 86 52 TC PACKET 12 -19 -11 09 -19 -11 tc Minutes Page 3 of 4 87 Town Manager Russ Forrest stated that there is some information and dynamics in the 88 scheduling of the Marketing and Group Sales portion of the Budget. The Financial 89 Advisory Board (FAB) and the Marketing Board have been meeting and putting together 90 a metric including measurement, governance structure and an unapproved summer 91 budget which will need to be discussed. Forrest is proposing this be discussed at a 92 continuation of the meeting to Wednesday, September 21, 2011 at 10:00 a.m. and a 93 substantial discussion on Monday, October 17, 2011. 94 95 Council Member Kucker spoke to the definition of the Marketing, Special Events and 96 Group Sales from the Municipal Code and also defined tourism, tourist and tour. He 97 feels the Marketing Department is not living up to expectations in the summer or have 98 they produced tourism. He also stated that the Marketing Department is to provide 99 an annual budget and annually provide Council with a business plan with relevant 100 performance standards and make quarterly reports to Council showing these 101 performance standards. He stated he has never seen either of these reports and until 102 he sees these reports he will not be approving an annual budget. Kucker has specific 103 questions regarding the budget: He asked about salaries and benefits going up, 104 $30,000 of premiums, what is the Winter Marketing for $625,000 spent on and how to 105 measure its effectiveness? He questioned why online marketing is so high and what is 106 our website producing for $80,000? In respect to summer events he would like to know 107 what our ROI is on each event. We spend $230,000 on the Chili Pepper and Brew 108 Festival, what is the return on investment for lodging and sales revenues for events? 109 What is produced for the $675,000 for summer marketing? He would also like to know 110 what the $75,000 for Public Relations is and how does it differ from Marketing. Kucker 111 stated that with respect to group sales he wants to know the number of people that 112 came to Snowmass Village from January 1, 2011 and December 31, 2011. He asked 113 that question six months ago. He would like the projections for 2012. Finally he noted 114 that the total budget number for Marketing and Group Sales is $4.6 million well over a 115 third of what is takes to run TOSV for a year. He feels this money needs to be 116 accounted for and he would like the questions answered specifically. 117 118 Town Manager Russ Forrest would like to excuse the Marketing and Group Sales staff 119 until the October 17, 2011 meeting. At this time it was decided to review the revised 120 budget for 2011 and the 2012 without the Marketing and Group Sales portion. 121 122 Finance Director Marianne Rakowski and Town Manager Russ Forrest reviewed the 123 high level overview, revenue and cost assumptions, the unfunded position requests. 124 Chairman of the FAB Rick Griffin discussed the nine recommendations. 125 126 Town Council discussed the Recreation Center, raises versus bonuses, merit and 127 performance raises, the RFTA depot, capital expenditures and the amount of money in 128 the Town reserve. 129 130 Town Council took a 5 minute break at this time. 131 53 TC PACKET 12-19-11 09- 19 -11tc Minutes Page 4of4 132 At this time Rakowski reviewed the budget philosophy and then staff and Council 133 reviewed the entire General Fund. 134 135 At 8:05 p.m. 136 137 Mayor Boineau continued this meeting of the Snowmass Village Town Council to 138 Wednesday, September 21, 2011 at 10:00 a.m. 139 140 141 Submitted By, 142 143 144 145 Rhonda B. Coxon, CMC 146 Town Clerk 147 54 TC PACKET 12 -19 -11 1 SNOWMASS VILLAGE TOWN COUNCIL 2 REGULAR MEETING MINUTES 3 OCTOBER 3, 2011 4 CALL TO ORDER AT 4:00 P.M. 5 6 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on 7 Monday, October 3, 2011 at 4:01 p.m. 8 9 Item No. 1 ROLL CALL 10 COUNCIL MEMBERS PRESENT: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker 11 COUNCIL MEMBERS ABSENT: Markey Butler 12 13 STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public Works 14 Director; John Dresser, Town Attorney; Joe Coffey; 15 Housing Manager; Rhonda B. Coxon, Town Clerk; Barb 16 Peckler, Administrative Assistant 17 PUBLIC PRESENT: Gary Roseneau, Dave Spence, Greg Smith, Tom Yocum 18 and other members of the public interested in today's 19 Agenda. 20 21 Item No. 2 PUBLIC NON AGENDA ITEMS 22 23 Gary Roseneau a resident of Snowmass Village spoke to land having a certain value in regards 24 to the Conoco Service Station. He stated that this is very important we have "service" for our 25 residents and guests without having to call from outside the Village. He thinks it is the duty of 26 the Town Government to keep this amenity in Snowmass Village. 27 28 Mayor Boineau asked staff to contact the owners and get an update for Town Council on the 29 current status of the Conoco Gas Station. 30 31 Greg Smith a resident of Snowmass Village who lives on Oak Ridge Road spoke to Parcel F 32 and the consideration of the open space procedure for the Town of Snowmass Village. He 33 wanted to speak to two subjects the process and Parcel F. He heard it is now being discussed 34 in Executive Session and he would like it to be discussed in Public. Most do not want to see 35 something built in Parcel F and he would like to see Council move forward in a Public process. 36 37 Mayor Boineau is hoping that this issues of open space and conservation easement within the 38 Village will come back to in front of the Council and the Public within the next 30 days or so. 39 40 Item No. 3 COUNCIL UPDATES 41 42 Voter Registration 43 Council Member Wilkinson asked Town Clerk Rhonda Coxon to explain the process with the 44 County Clerk's office to preserve the anonymity of voting. He encouraged people to send back 55 TC PACKET 12 -19 -11 10 -03 -11 tc Minutes Page 2 of 7 45 their ballots for the upcoming election. 46 47 Pitkin County Library 48 Council Member Wilkinson spoke to some of the programs at the Pitkin County Library and 49 invited Snowmass residents to enjoy the reading room and Library in Town Hall where the 50 books are available on the honor system. 51 52 Outside Snowmass 53 Mayor Boineau stated he hoped everyone was enjoying the beautiful weather and colors of fall. 54 55 Item No. 4 DEMONSTRATION ON I -PAD 2 FOR PAPERLESS PACKET SOLUTION 56 57 Town Clerk Rhonda Coxon stated that the purpose of this item is to determine if there is an 58 interest from Council in implementing a paperless packet, to participate in a demonstration of 59 the iPad2 and provide feedback and direction to staff. She stated that in February of 2009 the 60 Town developed an Environmental Sustainability Plan that included a section on Resource 61 Conservation, Recycling and Solid Waste which noted reducing office paper by 20 62 63 Town Manager Russ Forrest spoke about the demonstration and asked questions to be Council 64 felt comfortable with the equipment and the applications being presented. 65 66 Stacey and Chantel representing the Radio Shack in Glenwood Springs, provided a very 67 detailed presentation showing the applications, highlighting, editing, the stylists and using the 68 typewriter feature. They explained that the packet is loaded on the Town's Web site in PDF 69 format and it opens in Annotate. There is also a recording function for notes if a Council 70 Member chooses not to use the stylists or typing feature and there is a wireless keyboard option 71 also. 72 73 Council Member Kucker stated that regardless of the decision of the Council he would not use 74 this product and would print his packet at home and purchase his own paper to do so. 75 76 At this time Coxon reviewed the cost saving to the Town in regards to the paper, ink, staff and 77 cost of the iPad2's for implementation. There is no budget for this item but the return for 78 investment would be paid back in a six month time period. 79 80 Town of Snowmass Village Information Technology Specialist Doug Goldfluss was available to 81 answer questions of the Council. 82 83 Council directed the Town Clerk to move forward with the paperless packet and purchase the 84 iPad2s for Council to use. 85 86 Town Council took a break at this time. 87 88 Item No. 5 RESOLUTION NO. 26, SERIES OF 2011 INTERLUDE REOP WAIVER -A 89 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE 90 GRANTING A WAIVER FROM RENEWABLE ENERGY OFFSET PROGRAM FEES 91 CONTAINED IN THE ENERGY CONSERVATION CODE IN CHAPTER 18 ARTICLE A OF 56 TC PACKET 12 -19 -11 10 -03 -11 tc Minutes Page 3 of 7 92 THE SNOWMASS VILLAGE MUNICIPAL CODE TO THE INTERLUDE CONDOMINIUMS 93 HOMEOWNERS ASSOCIATION 94 95 Town Attorney John Dresser noted that the Interlude Condominium Homeowners Association 96 proposed a courtyard snowmelt project and asked for a waiver of the REOP fee. Council heard 97 the request at the September 6, 2011 meeting and directed staff to prepare a Resolution 98 including findings, action and condition, which reads as follows: 99 100 FINDINGS: 101 102 1. That the Town Council of the Town of Snowmass Village hereby finds that the waiver 103 request submitted by the Interlude Condominiums Homeowners Association 104 demonstrate community benefit by allowing access to the ski area over Interlude 105 Condominiums Homeowners Association property. 106 2. Town Council also finds that on -site production of renewable energy production is 107 impractical, and given the location and unique physical constraints of the property site, 108 would cause undue hardship to mitigate energy use on -site due to glare on the adjacent 109 ski runs. 110 3. Town Council further finds that Interlude Condominiums Homeowners Association has 111 demonstrated that a reduction in safety of users of the property will occur in that a 112 unique perma -frost condition occurs in the courtyard due to excessive shading. 113 4. Town Council further finds that there is a public safety need in allowing skiers and 114 snowboarders safe passage to the ski slopes. 115 116 ACTION: 117 118 1. Town Council hereby grants a waiver to Interlude Condominiums Homeowners 119 Association in the amount of the REOP fees for the snowmelt courtyard project in the 120 amount of $175,666.00 calculated as follows: 121 a) 6000 square foot project requires REOP fee -in lieu of $226,666.00 less one 122 time exemptions used in the amount of 1350sq.ft. (50 sq.ft. per dwelling unit x 123 27 units) equals 4650 sq.ft to be mitigated for a fee -in -lieu of $175,666.00. 124 125 CONDITIONS: 126 127 1. The waiver granted by this Resolution is conditioned on and may only be utilized by 128 the Interlude Condominiums Homeowners Association upon Interlude 129 Condominiums Homeowners Association securing fee simple ownership of the 130 property where the courtyard snowmelt project is sited. 131 132 Council Member Haber stated for the record that he does not believe Council has received any 133 information on any other options provided by the applicant on how they could mitigate these 134 fees and he is not in favor of this resolution. 135 136 Fred Kucker, made the motion to approve Resolution No. 26, Series of 2011 waiving the REOP 137 fees for the Interlude Condominiums. John Wilkinson seconded the motion. The motion was 138 approved by a vote of 3 in favor to 1 opposed. Council Member Haber was opposed and 139 Council Member Butler was absent. 57 TC PACKET 12 -19 -11 10 -03 -11 tc Minutes Page 4 of 7 140 Voting Aye: Bill Boineau, John Wilkinson, and Fred Kucker. 141 142 Voting Nay: Jason Haber 143 144 Item No. 6 RESOLUTION NO. 29_, SERIES OF 2011 IN SUPPORT OF COUNTY BALLOT 145 REFERENDUM 1A A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF 146 SNOWMASS VILLAGE EXPRESSING SUPPORT FOR PITKIN COUNTY REFERENDUM 1A 147 TO PROVIDE FUNDING TO THE PITKIN COUNTY HEALTHY COMMUNITY FUND FOR AN 148 ADDITIONAL FIVE YEARS TO PROVIDE STABLE FUNDING FOR HEALTH AND HUMAN 149 SERVICES AND COMMUNITY NON PROFIT PROGRAMS 150 151 Town Attorney John Dresser stated that Council directed staff to prepare a Resolution in 152 support of the County Ballot Referendum 1A which provides stable funding for non profits within 153 the Valley by extending the Healthy Mountain Communities Fund Tax for five years. He noted 154 that Council is indicating support of the question and is asking the TOSV electorate to support 155 the question as well. 156 Jason Haber made the motion to approve Resolution No. 29, Series of 2011 in encouraging 157 support of the County Ballot Referendum 1A. John Wilkinson seconded the motion. The motion 158 was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. 159 160 Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker 161 162 Voting Nay: None. 163 Item No. 7 ICE RINK SHELTER 164 165 Public Works Director Hunt Walker stated that Council is being requested to consent to the 166 installation of shelter over the Ice Rink located in the Rodeo Arena. He noted the proposed 167 shelter is approximately 30 feet high, 100 feet wide and 200 feet long for total of 20,000 square 168 feet. Council will be acting on the request as the owner of the property. Walker stated that for 169 the last two winters Snowmass Western Heritage Association has operated an outdoor ice rink 170 on a volunteer basis. This year they would like to upgrade the rink by installing a shelter and 171 purchasing a Zamboni. 172 173 Walker stated that this should probably have a public review process and both leases for the 174 Rodeo and the Ice Rink would need to be updated. 175 176 Tom Yocum, a Snowmass Village resident and member of the Planning Commission but not 177 speaking on behalf of that Board but as President of the Snowmass Western Heritage 178 Association presented the budget request for $75,000 from the Town. The proposed site map 179 and ideas for the upgrades are being paid for by an anonymous donor. 180 181 After a lengthy discussion staff and Council stated more information is needed to make any 182 decisions on this request. The shed for the Zamboni would require special review use and that 183 would be for a three year time period. Questions asked by Council were: Who would own it? 184 What would the uses be and how would it be operated? What exposure does the Town have 58 TC PACKET 12 -19 -11 10 -03 -11 tc Minutes Page 5 of 7 185 regarding the finances? Council Member Kucker thinks this is an excellent amenity for the 186 Town but as a landowner feels he needs to see a business plan and financials before making a 187 decision on this request. All Council members provided consent for the request to continue on 188 to a Special Review Process for the new structure for public review. 189 190 Item No. 8 MANAGER'S REPORT 191 192 EOTC 193 Town Manager Russ Forrest stated that there is a very substantial EOTC meeting coming up on 194 Thursday, October 20th at 4:00 p.m. The topic is the 2012 EOTC budget which includes 195 discussion on the Free Bus Service. 196 197 CAST 198 Town Manager Russ Forrest noted that there is CAST meeting on October 27 and 28th in Park 199 City, Utah. He asked that interested Council members contact Barb Peckler. 200 201 Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING 202 203 Staff and Town Council discussed the agenda and made appropriate changes. 204 205 Item No. 10 APPROVAL OF MEETING MINUTES FOR *July 18, 2011 August 1, 2011 August 15, 2011 206 207 John Wilkinson made the motion to approve the Minutes as amended of the Snowmass Village 208 Town Council meeting for Monday, July 18, 2011. Fred Kucker seconded the motion. The 209 motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. 210 211 Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker 212 Voting Nay: None 213 John Wilkinson made the motion to approve the Minutes as amended for the Snowmass Village 214 Town Council for Monday, August 1, 2011. Fred Kucker seconded the motion. The motion was 215 approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. 216 217 Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker 218 Voting Nay: None. 219 220 Fred Kucker, Council Member made the motion to approve the Minutes as amended for the 221 Snowmass Village Town Council meeting for Monday, August 15, 2011. Bill Boineau seconded 222 the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member 223 Wilkinson abstained and Council Member Butler was absent. 224 225 Voting Aye: Bill Boineau, Jason Haber, and Fred Kucker 226 Voting Nay: None 227 Abstained: John Wilkinson 228 59 TC PACKET 12 -19 -11 10 -03 -11 tc Minutes Page 6 of 7 229 Item No. 11 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 230 231 Pumpkin Patch 232 Mayor Boineau provided information about the Little Red School House's 4th Annual Pumpkin 233 Patch and Fall Festival on October 14th and 15th. 234 235 Droste Naming 236 Council Member Wilkinson stated a lot of names have been submitted for the naming of the 237 trails on the Droste property and the process should be over soon. 238 239 RFTA 240 Council Member Wilkinson stated that RFTA is going to be talking about converting the new 241 BRT buses to compressed natural gas. 242 243 Item No. 12 EXECUTIVE SESSION At 5:58 p.m. Bill Boineau, made the motion to approve a motion to enter into Executive Session. Fred Kucker, seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker Voting Nay: None. 244 Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and 245 Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss three items 246 247 Determining positions relative to matters that may be subject to negotiations, developing 248 strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and 249 Snowmass Village Municipal Code Section 2- 45(c)(5); and 250 251 Conferences with an attorney for the purposes of receiving legal advice on specific legal 252 questions pursuant to C.R.S. 24- 6- 402(4)(c) and Snowmass Village Municipal Code Section 2- 253 45(c)(2); 254 255 Personnel matters, except if the employee who is the subject of the session has requested an 256 open meeting, pursuant to C.R.S. 24- 6- 402(4)(f)(1) and Snowmass Village Municipal Code 257 Section 2- 45(c)(6); 258 259 At 7:10 p.m. 260 261 Fred Kucker made the motion to approve reconvening the Regular Meeting of the Snowmass 262 Village Town Council Regular Meeting on Monday, October 3, 2011. Bill Boineau seconded the 263 motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler 264 was absent. 265 60 TC PACKET 12 -19 -11 10 -03 -11 tc Minutes Page 7 of 7 266 Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker 267 Voting Nay: None. 268 Item No. 13 ADJOURNMENT 269 270 At 7:11 p.m. 271 272 Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town 273 Council on Monday, October 3, 2011. Bill Boineau seconded the motion. The motion was 274 approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. 275 276 Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker 277 Voting Nay: None. 278 Submitted By, 279 280 281 282 Rhonda B. Coxon, CMC 283 Town Clerk 284 61 TC PACKET 12-19-11 2011 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 Town Council Meeting Ii 11 13 14 15 16 17 Town Council Meeting iii 18 19 20 21 22 23 24 Town Council Meeting i1i 25 26 27 28 29 30 31 Christmas Town Hall Day! Closed for Christmas Holiday! 62 TC PACKET 12 -19 -11 II I, q'i 2012 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Town Offices Closed in A Observance New Years Day[ of New Years Day! 8 9 10 11 12 13 14 Town Council Meeting ii 15 16 17 18 19 20 21 Martin Luther King's Birthday! x 22 23 24 25 26 27 28 Town Council Meeting 4:00 .m. 29 30 31 63