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10-10-05 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINSUTES OCTOBER 10, 2005 Mayor Douglas Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on Monday, October 10, 2005 at 4:03 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, John Wilkinson, Arnie Mordkin, Bill Boineau, and Sally Sparhawk arrived at 4:42 COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Mike Segrest, Town Manager; Jason Haber, Economic Resource Director; David Peckler, Transit Manager; Art Smythe, Chief of Police; John Dresser, Town Attorney; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Stan Kornasiewicz, Ted Grenda, Jack Kennedy, T. Michael Manchester, Leah Moriarty, Steve Rausch, Rick Griffin, James Hooker, Jeff Tippett, Paul Fee, Jim Gustafson, Madeleine Osberger, Dave Bellack, and other members of the Public interested in today’s Agenda items. DISCUSSION AGENDA Item No. 2: TOWN HALL – AD-HOC ADVISORY COMMITTEE FINAL RECOMMENDATION Town Council expressed their appreciation for the hard work and the time spent reviewing the information to come to a final recommendation. Town Manager Mike Segrest also complimented the Ad Hoc Advisory Committee. On September 19, 2005, the Snowmass Village Town Council appointed the following individuals to serve as Members of the Town Hall Ad-Hoc Advisory Committee (hereinafter referred to as “the Committee”): Ted Grenda Jack Kennedy Stan Kornasiewicz T. Michael Manchester Leah Moriarty Steven Rausch 10-10-05 Page 2 of 8 Between September 29, 2005, and October 7, 2005, the Committee held five public meetings and conducted a site visit to the Point and Draw parcels to consider the proposed Snowmass Village Town Hall Project (see attached Meeting Agendas and Minutes). At its first meeting, The Committee drafted and adopted the following Purpose Statement: The Town Hall Ad-Hoc Advisory Committee has been created to review all prior work and analyses related to the proposed Snowmass Village Town Hall. The Committee is to make a final recommendation to Town Council, based on that review, by no later than October 17, 2005. The Committee may choose to consider any and all aspects of developing a Town Hall for Snowmass Village, including, but not limited to: site selection, site planning, building design and programming, project financing, and overall need for such a facility. Furthermore, the Committee may identify a need for additional analysis to be provided in order to form a final recommendation, and may identify new options and alternatives for Council consideration. At each meeting, the Committee identified several points of unanimous agreement among the members present, as identified in the attached Agreement Memoranda. At its final meeting of October 7, 2005, based on theCommittee’s complete, in-depth analysis of the issues surrounding the Snowmass Village Town Hall Project, the Committee formally adopted this Final Recommendation for presentation to Town Council. FINAL RECOMMENDATION Each Member of the Ad Hoc Advisory Committee read their unanimous final recommendations aloud for the record as follows: Leah Moriarity The Committee hereby presents its unanimous Final Recommendation to Town Council th this 10 day of October, 2005, as follows: 1. The Town of Snowmass Village should control its destiny and build an “independent” Town Hall through an ownership or lease-to-purchase scenario. 2. After deliberate consideration of the Snowmass Center, the Draw, Point, and Point/Draw sites, the Entryway, fire station, Sinclair Meadows, public parking lots #5, 6, & 7, and the Town’s maintenance facility, the committee determined that there are no other site options that should be reviewed for the location of Town Hall. 3. Considering the project plans and construction timeline being proposed for the private redevelopment of the Snowmass Center, the Committee determined that continued reliance on the Town’s current lease space is not practical. The economic uncertainties and absence of a reliable lease extension make it imperative for the Town to take action to build its own space. 10-10-05 Page 3 of 8 4. The fire station and Sinclair Meadows should no longer be evaluated or considered as potential locations for Town Hall because of their remote locations outside of the Town Core and other site limitations. Steve Rausch 5. The focus of the Entryway should be retained as recreation, open-space, and transit-oriented, and Town Hall is not a use that should be located in this area. 6. The Town’s maintenance facility does not have adequate room to expand and add the Town Hall offices at that location. As such, that location should not be considered as a potential site for Town Hall. 7. The public parking lots in the Mall vicinity should be prioritized as a “second- choice” location because they do not provide better opportunities for community and government interaction compared to the Draw. 8. Locating Town Hall in the Town Core will promote the highest level and quality of social, community, and governmental interaction, and therefore, the Draw is the best location for Town Hall. Jack Kennedy 9. Access to the Point is only practical through the Draw due to steep slopes and the proximity to the proposed roundabout, and therefore, a shared access road should be designed as part of the Town Hall Project on the Draw. 10. Parking needs should be examined closely to ensure that the number of spaces provided will meet the current and future parking needs of both Town staff and the public. 11. Both Town Hall and affordable housing have the feasibility to work together in the Draw. T. Michael Manchester 12. The Town should preserve the Point for future public purposes, joint public/private development, or sale, and as such, the recommended option is to locate Town Hall on the Draw. 13. In order to preserve and maximize the flexibility and future value of the Point, any design of Town Hall on the Draw should limit encroachment onto the Point to the absolute bare minimum. 14. The General Obligation bond, as described in the November 2005 Ballot Question 2B, represents an efficient, flexible, and cost-effective financing strategy for building a new Town Hall. However, any Town Hall bond issuance should be structured with an early call provision, which would enable the bonds to be paid off early if a more advantageous financing option becomes available to the Town. 10-10-05 Page 4 of 8 Stan Kornasiewicz When this committee had its first meeting each individual involved had their own ideas of what should be build and where it should be built. As we progressed through each meeting many pros and cons for each proposal were brought to light. Whether we agree on each point or not they were discussed. I for one vastly don’t know what my decision would be. It would seem to be the only answer on one day would inferably change after more discussion from the committee that is in almost every situation where more than one option is available there are many alternatives that could work however, in the same light only one can be chosen, this must be the one that offers the maximized solution taking all factors into consideration and must have the best interest of the entire Village in mind and must be based on maximized long term benefit. This committee was asked to determine which proposal would best serve Snowmass Village for this and for future generations. We were given certain assumptions to work with, including the general building design, maximum cost, and intended usage of the building. We have kept these parameters as in mind throughout discussions and determination process. This committee and the citizens of Snowmass have a reasonable expectation that the Town Council will continue within these same parameters the design process will need to move forward keeping in mind current market conditions, building materials and related costs. We have not chosen to proceed with blank check in hand. If the citizens of Snowmass Village see fit to pass the requested Bond issue to fund the Town Hall the Council must honor their declaration that this is the budget that the Town has to live within. This budget is not a guideline it’s a mandate. The design of the Town Hall needs to be first and fore most in consideration. We were not given the task of determining a Town Hall/Housing Project. This Village is being asked to approve a Town Hall. When the Town Hall project is complete then the Town may design a housing project with the remaining land available in the Draw Parcel. Please do not sacrifice the Village’s needs in the design for some other future project these are entirely two different issues. Considering all the points my fellow committee member have just presented we would ask the Town Council to accept our recommendation for the Town Hall site and at the same time we would also ask the citizens of Snowmass Village to accept our findings. This is a project that will benefit everyone who lives in Snowmass and it is a financially responsible decision for the long-term operation of our Village government. It provides for the future needs of the Village while preserving other assets for our future generations, we all need to consider the future and the well fare of the Village and not our personal goals. CONCLUSION The Committee would like to thank the Council for the opportunity to review this very important community issue. Our in-depth analysis and full consideration regarding the needs and interests of our community, our Town government, and the future generations of Snowmass Village has led us to provide you with a recommendation that, we believe, will allow you to succeed in bringing a first- class Town Hall to Snowmass Village, while preserving maximum flexibility and opportunity for our future. We encourage you to adopt the Committee’s Final Recommendation, and look forward to your success in building a Town Hall worthy of our community. Mayor Mercatoris took Council Comments at this time. Each Town Council Member thanked the Ad Hoc Advisory Committee and staff for their due diligence in this process. 10-10-05 Page 5 of 8 Jim Hooker Snowmass Village Resident He noticed that the packet Final Recommendation did not have Mr. Manchester’s signature and he asked if his signature would be included. The Town Clerk is in receipt of a copy signed by all members. Town Council discussed Item 8 at this time Item No. 8: FIRST READING - ORDINANCE NO. 16, SERIES OF 2005 FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING THE 2005 BUDGET FOR ALL FUNDS FOR THE TOWN OF SNOWMASS VILLAGE Town Council Member Mordkin made a motion to approve First Reading of Ordinance No. 16, Series of 2005, seconded by Council Member Boineau. Finance Director Marianne Rakowski noted that the changes from the Budget Meetings are being made and will be ready by second reading of this Ordinance. There being no further discussion the motion was approved by a vote of 5 in favor to 0 opposed. Town Council discussed Item 10 at this time. Item No. 10: MANAGER’S REPORT Smoking at Public Outdoor Events Town Manger Mike Segrest reported that Chief of Police Art Smythe spoke to Susan Hamley, and Josh Behrman and Joe Lang about this issue. It was consensus of the group that it would be best to address this matter through our special event permitting process. Conditions of a Temporary Use Permit could include no smoking restrictions at designated locations with the event boundary, such as food service and eating areas. In addition, a condition requiring the promotion of clean air and discouraging smoking in general would probably be appropriate for most of our events. Item No. 11: APPROVAL OF MEETING MINUTES FOR 08-01-05 AND 09-19-05 Council Member Boineau made a motion to approve the minutes for 08-01-05 and 9-19- 05, seconded by Council Member Sparhawk. Town Clerk Rhonda Coxon informed Town Council of some amendments for the 08-01-05 that were recommended by the Town Attorney John Dresser. The amendments were as follows page 71 of the packet states “The motion to table Ordinance” should read “The motion to conduct a non- binding sense of the community failed by a vote of” and the next correct was on page 74 of the packet states “he made a motion to reconsider Second Reading” should read “he made a motion to reconsider the tabling of Second Reading”. The minutes as amended were approved by a vote of 5 in favor to 0 opposed. At this time Town Clerk Rhonda Coxon requested that public comment be typed in summary form for future minutes. At this time Mayor Mercatoris brought Council Member Sparhawk up to date on the agenda items discussed prior to her arrival. Town Council discussed Item No. 7 at this time. Item No. 7: RESOLUTION NO. 44, SERIES OF 2005 10-10-05 Page 6 of 8 CONSIDERATION OF A RESOLUTION ACCEPTING THE FINAL RECOMMENDATION OF THE SNOWMASS VILLAGE TOWN HALL AD-HOC ADVISORY COMMITTEE. Council Member Mercatoris made a motion to approve Resolution No. 44, Series of 2005, seconded by Council Member Wilkinson. There being no further discussion on the Resolution the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 4: ROARING FORK VALLEY STREAM HEALTH INITIATIVE John Emerick representing the Aspen Field Biology Laboratory presented a Power Point presentation, which included the Roaring Fork Stream Health Initiative. He stated that 1/3 of Stream Health Initiative’s funding comes from local government jurisdictions in the Valley and they would like to ask the Town of Snowmass Village for a contribution of $3,000. Emerick stated that he has been conducting a three-year inventory of the stream and riparian habitat condition of the Roaring Fork River and its major tributaries, including Brush Creek. With this information he is able to identify stream reaches in need of restoration and those in need of protection, and we are able to provide prescriptions for best restoration/management plans to enable healthier streams in the watershed. In 2005 they completed the field-based assessment of the watershed. In 2006 he will focus on the completion of a catalogue of stream reaches, data analysis, dissemination of results, including website publication, and working with partner organizations to improve stream and riparian conditions in the watershed. When completed, this stream assessment project will provide individual landowner and public land managers with a roadmap to stream conservation by cataloging and mapping stream and riparian habitat quality. This catalog is a management and planning tool that can be used to guide conservation, restoration and development. Town Manager Mike Segrest stated that this is very valuable information and would recommend a 2006 contribution and this catalogue of information would always be available to the Town upon request. Segrest will provide the necessary information to the Finance Director for the 2006 Budget. Item No. 3: ASPEN HISTORICAL SOCIETY PRESENTATION Georgia Hanson the Director and Jackie Casback President of the Board of the Aspen Historical Society requested support from the Town Council in support of the November 1, 2005 ballot issue which is a formation of a tax district to fund the expenses incurred for maintenance of essential services performed by the Society. These funds will not be used for new projects or exhibit development. Hanson explained that the Aspen Historical Society has five sites in Aspen, videos, newspapers, tours, lectures, offers research access and does tours for 600 school children each year. Mary Harris has submitted boxes of historical documents to Hanson and they are being inventoried and processed for the Town of Snowmass Village. The Aspen Historical Society has been a recipient of grant monies from the Town of Snowmass Village. The reason history is important to our community is that it enriches community, it helps us feel grounded; it gives us a frame of reference and perspective and preserves our heritage for the future. It is also education for children to appreciate their roots. Oral history is the foundation for life lessons, creating a resource for future generations. Heritage Tourism is growing by leaps and bounds. Hanson briefly reviewed financials. Hanson asked if Town 10-10-05 Page 7 of 8 Council would consider passing a resolution in support of this ballot issues. Town Council was in support of this request. Item No. 9: RESOLUTION NO. 39, SERIES OF 2005 CONSIDERATION OF A RESOLUTION ENCOURAGING A “YES” VOTE ON THE NOVEMBER 1, 2005 SPECIAL ELECTION PERTAINING TO THE LODGING TAX, TOWN HALL, AND TOWN RECREATION CENTER BALLOT ISSUES Council Member Mordkin made a motion to approve Resolution No. 39, Series of 2005, seconded by Council Member Sparhawk. Mayor Mercatoris requested a language change in the fourth Whereas, adding “is consistent with the Ad Hoc Advisory Committee recommendation” and again in the fifth Whereas, “the proposed bond issue will have no increase to the annual mill levy”. Council Member Boineau made a motion to approve the amendment, seconded by Council Member Mercatoris. The motion to amend and approve the Resolution was approved by a vote of 5 in favor to 0 opposed Mayor Mercatoris explained the Resolution to the public and viewing audience and encouraged a “YES” vote on the Lodging Tax, construction of a Town Hall and phase II of the Recreation Center. Public should feel free to contact any Council Member with questions regarding any of the issues. Item No. 5: PUBLIC NON-AGENDA ITEMS There were no Public Non agenda items for discussion. Item No. 6:COUNCIL UPDATES - AND - Item No. 12: COMMITTEE REPORTS/CALENDARS Ad Hoc Advisory Committee Council Member John Wilkinson thanked the Town Council for the privilege of working as the liaison for this committee it was a rewarding experience. First Snow Council Member Boineau noted this is the first snow of the year and spread the word to all for a successful winter season. Extended Construction Hours Town Attorney John Dresser reported that the Planning Department issued an Administrative Modification of the Construction Management Plan to the Ski Company and the Intrawest Partnership for the remainder of the fall season through November th 20 to allow construction on Sunday’s and one additional hour per day. Absence st  Council Member John Wilkinson will be out of Town for the November 21 meeting. th  Council Member Mordkin will be out for Town of the December 5 meeting. 10-10-05 Page 8 of 8 Election Forum Town Council reminded everyone about the Election Public Forum being held on th October 20 at the Schermer Meeting Hall at 5:30 p.m. Item No. 13: ADJOURNMENT There being no further business, Mayor Mercatoris made a motion to adjourn the Regular Town Council Meeting, seconded by Council Member Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 5:48 p.m. This set of Minutes was approved by Town Council during the Regular Meeting of October 24, 2005.