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10-24-05 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 24, 2005 Mayor Douglas Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on Monday, October 24, 2005 at 4:00 p.m. Item No. 1: ROLL CALL COUNCIL PRESENT: Mayor Douglas Mercatoris, Sally Sparhawk, Arnold Mordkin, Bill Boineau, and John Wilkinson COUNCIL ABSENT: All Council Members were present STAFF PRESENT: Mike Segrest, Town Manager; John Dresser, Town Attorney; Jim Wahlstrom, Senior Planner; Hunt Walker, Public Works Director; Jason Haber, Economic Resource Director; Marianne Rakowski, Finance Director; Chris Conrad, Planning Director; David Peckler, Transportation Director; Joe Coffey, Housing Manager; John Baker, Road Supervisor; Donna J. Garcia-Spaulding, Deputy Town Clerk PUBLIC PRESENT: Brian Pette, Thomas S. Dunlop, Nancy Di Riaggio, Jessica Pendergraft, Anjuli N. Perkins, Grace Brod, Ben Niiler, David Bellack, Don Schuster, Michael O’Connor, T. Michael Manchester, Madeleine Osberger, and other Members of the public interested in today’s Agenda items. DISCUSSION AGENDA Item No. 2: INTERVIEW APPLICANTS FOR CITIZEN’S GRANT REVIEW BOARD AND ARTS ADVISORY BOARD VACANCIES Council interviewed the only applicant for the Citizen’s Review Board (CGRB), Jessica Pendergraft, who provided Council with a brief description of her background and qualifications and stated that she has worked with a non-profit organization for four years of which she became the Director. She further stated that after a conversation she had with the Town’s Public Relations Officer, she decided that her experience and knowledge would be put to good use on the CGRB. Council interviewed both applicants for the Arts Advisory Board (AAB) vacancies. Grace Brod provided Council with a brief description of her background and qualifications and stated that she was a Board Member of a sculpture park in St. Louis since 1980, as well as a participant of the St. Louis Art Museum since 1983. She stated that she has been a property owner in Snowmass Village since 1973 and is excited about the Village’s next chapter of development considers the art enhancement to be an extremely important and positive consideration for the future of Snowmass Village. Anjuli N. Perkins provided Council with a brief description of her background, qualifications and stated that she holds a Bachelor of Arts degree in humanities - philosophy aesthetics and studio arts - ceramics. Perkins further stated that she is invested in seeing a positive interfacing between the artists and the public. Council Member John Wilkinson stated that he personally knows Anjuli and highly recommended her. 10-24-05djgs Page 2 of 12 There being no further discussion, Council appointed Jessica Pendergraft as a new Member of the Citizen’s Grant Review Board and both Grace Brod and Anjuli N. Perkins as new Members of the Arts Advisory Board. Item No. 3: PITKIN COUNTY FACILITIES MASTER PLAN PROJECT Pitkin County Representatives Brain Pettet provided Council with a visual handout and explained that Pitkin County is faced with office space shortages and a lack of future space for growth and recognizes the need for a facilities master plan that would address this need both for the short-term and long-term concerns. Pitkin County has contracted with RNL Design, an architectural planning firm to complete a Facilities Master Plan to address the twenty-year needs for all County functions except the Library, Landfill and Airport. Pettet stated that the County spent the summer completing Phase I of the project, which involved extensive data collection, interviews, questionnaires, surveys, facilities and site tours, and data analysis to provide the framework for the development of short-term and long-term options to meet their needs. He invited Council Members and their constituents to participate in one of two public sessions for a Facilities “Charette” scheduled for Tuesday, November 8, 2005 from 5:30 - 7:30 p.m. at the Inn At Aspen and again on Wednesday, November 9, 2005 from 6:00 - 8:00 p.m., at the Eagle County Community Center in El Jebel. Council and Pettet discussed particulars relating to the final stage of Phase II. Pettet stated that during this stage is when they intend to make recommendations to the Board of County Commissioners, who will then spend several months discussing and making decisions relating to the Facilities Master Plan. Council and Pettet further discussed concerns about the Master Plan process; involving groups, who might be interested building community interest and awareness; technology investing with the Assessor or GIA, Planning Department issues; a centralized management system for GIS; a way to may the County Facility more accessible to the public; parking and access; facility location; and implementing an on line community complaints page. In response to an inquiry by Council Member Sparhawk, Pettet stated that those interested might contact him directly at (970) 920-5390 or Jody Smith, who is managing the project at the same phone number. There being no further discussion, Council Member Boineau stated that he would be available to attend the Charette. NOTE: Mayor Mercatoris stated that Item No. 9 would be discussed at this time. Item No. 9: RESOLUTION NO. 40, SERIES OF 2005 CONSIDERATION OF A RESOLUTION APPOINTING MEMBERS TO THE CITIZEN’S GRANT REVIEW BOARD AND ARTS ADVISORY BOARD Council Member Wilkinson requested that staff pass on to the new Board Members that attendance is very important. There being no further discussion, Council Member Sparhawk made a motion to 10-24-05djgs Page 3 of 12 approve Resolution No. 40, Series of 2005, seconded by Council Member Mordkin. The vote was approved by 5 in favor and 0 opposed. NOTE: Mayor Mercatoris stated that the Finance Director would present her Budget statements at this time and that Item No. 41, Resolution No. 41, Series of 2005, the Budget for 2006 would be voted upon later in Today’s Meeting. Item No. 10: PUBLIC HEARING - RESOLUTION NO. 41, SERIES OF 2005 PUBLIC HEARING AND CONSIDERATION OF A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2006 AND ENDING ON THE LAST DAY OF DECEMBER, 2006 The Finance Director Marianne Rakowski stated that she did not have anything new to add at this time that is not included in Today’s packet and that Resolution No. 41 simply adopts the Budget for 2006 and referred Council to packet page 78, which reflected the changes made to the Budget since thth the Town Council Meetings of October 5 and 62005. In response to an inquiry by Council Member Sparhawk, Town Manager Mike Segrest and Rakowski explained that there are funds available in all the increased line items outlined on packet page 78. Rakowski stated that Resolution No. 42, Series of 2005 simply appropriates the funds that are adopted under Resolution No. 41, Series of 2005. She referred Council to Ordinance No. 16, Series of 2005 on packet page 84 and stated that this is Second Reading of this ordinance of the 2005 Revised Budget and packet page 87 reflects the list of changes that were made by Council during the October meetings. Council and staff discussed providing a mid-year analysis of Budget changes during the year. Segrest explained that occasionally Council brings something to staff and updates are codified all at once and that when Council updates staff those changes would be brought forward for Council approval. Item No. 4: CLUB COMMONS II EMPLOYEE HOUSING PROJECT MODIFIED SKETCH PLAN Representative of Aspen Skiing Company Don Schuster and Dave Bellack provided Council with a PowerPoint presentation detailing height mass and scale, site plan changes and depicting a four- story building as an appropriate size for this location. Schuster stated that they do have the Snowmass Water & Sanitation District’s (SWSD) approval and consent. He explained site plan changes relating to access from SWSD and stated that they have improved fire staging areas and relocated fuel farm locations per the Fire Marshal and relocated Club Commons I parking. The site plan visuals depicted emergency access on both sides of building with access in back of building; the old fuel farm is relocation behind the building and stored in self-contained area; berm for equipment storage; proposed lean-twos in Phase I as a route to emergency access; grade to garage; and a route connection to the main parking lot. Council and the Applicants further discussed unit size and square footage; on site parking spaces; elevations on Building A16; exterior materials to be used; open air walkways versus closed hallways with elevators; roof pitch; ridge elevation; view impacts; water line setting; and floor plans mix. 10-24-05djgs Page 4 of 12 The Housing Manager Joe Coffey reported that he put together a memo addressing the project parking and unit design and stated that it appears to be a good project and he appreciated the addition of more year-round housing because when this type of housing is built it can be utilized for seasonal or year-round housing and he likes the floor plans. Mayor Mercatoris stated concern relating to the way the Applicant presented this project as mitigation housing for Base Village Employee Housing requirements, “historically housing has been built and deeded over to the Town and run by the Town Housing Department or if it remains in private control what the Town has done is had housing that is considered mitigation filled off the Town Housing Department list and then opened up to all employees because of the community benefit previously approved. However, this seems to be saying it is mitigation housing and put SWSD and Skiing Company employees first and then opened it up to Snowmass Village employees.” He stated that if it is going to be called mitigation housing that it should be opened to all employees of the Town of Snowmass Village. The Mayor explained that historically the community has never let mitigation housing be strictly reserved for why the mitigation is happening if the mitigation housing has always been opened and filled by the Town’s list and that list is prioritized by how long a person works in Snowmass Village and is not predicated upon where you work. This means that some of the people on the waiting list could very well be ASC employees; they have just as much an opportunity as anyone else. The Housing Manager Joe Coffey explained the waiting list process and stated that he has turned over 87 units this year and it is constantly changing. After further discussion Council consensus was that the Town does not wish to become involved with seasonal housing, year round housing is acceptable. Council directed staff to draft language reflecting this decision before Preliminary. The Housing Manager Joe Coffey clarified that the Town does have priority leases for employees of the Town, Fire Department and Water and Sanitation District. This is reserved for employees that need to reside within Snowmass Village. The Town Manager clarified Council direction and stated that it is his understanding that they want staff to revisit the issue of having fulltime units be filled off Town’s waiting list by with possible reconsideration for Snowmass Water and Sanitation District employees given a similar priority that the Town allows now for certain position to be able to have some priority and the seasonal employee units would be managed and filled at the discretion of the operator (in this case the ASC). Council Member Mordkin stated that staff could even go one step further and say that employees of ASC that fall into that same conceptual emergency category would be allowed. The Mayor requested that particulars relating to SWSD employees be worked out. Council, the Applicant and staff discussed bus services to the mall; calculating parking spaces including underground parking for employees; demand for parking and overflow; seasonal housing parking demands; parking ratio per tenant; and construction concerns. Representative of Dunlop environmental Consulting, Inc. Tom Dunlop stated that during the excavation phase they will be conducting a public awareness plan specifying the 100 foot setback from the edge of the pond and that the Applicant is in compliance and is not concerned with encroachment. Representative of ASC Dave Bellack stated that during the construction, dredging, and filling portion of the pond there will be a mitigation plan in place and that he has not been 10-24-05djgs Page 5 of 12 receiving complaints. After further discussion, Council determined that Town staff would be prepared to be in a pro-active mode and have a mechanism in place to deal with problems as they arise. Relating to height of the building, Council Members Mordkin and Wilkinson stated that building a four- story building that can be seen from the 20 Mile Per Hour curve is the wrong place to put tall buildings; Council Members Sparhawk and Boineau stated their approval with height plans presented today. The Mayor stated that the four-story building is fine with him and that he hasn’t received neighborhood complaints either. After further discussion, Council requested that the Applicant provide them with more view simulations for comparison purposes before Preliminary discussions. Item No. 5: REVIEW OF ROAD FUND PROJECTS The Public Works Director Hunt Walker stated that every year staff inspects the entire Town’s road network and conduct a rating on a scale of one-to-ten (1 - 10) 10 being the best using a PASER Rating system. Walker explained that this is done to assist in developing next year’s road projects. In selecting the roads for the project list staff also considers water and sewer line replacement, residential buildout of a subdivision and impacts of new development. He stated that although the Town budgeted to pave Wood Road this year for $32,643 it is now budgeted for $38,500 in 2006. The Wood Road/Brush Creek Road intersection is in poor shape and further stated that it doesn’t make sense to pave it at this time, since the Roundabout is scheduled for 2007. In response to an inquiry by Council Member Boineau, Walker stated that he has had discussions with SWSD relating to the snow melting on Lower Carriage Way, that the “gap section” is a part of the Base Village project and SWSD just need an opportunity to schedule this to happen in 2007. In response to an inquiry by Council Member Wilkinson, Walker stated that the Public Works Department distributes a memorandum at the beginning of the year to inform everyone of what roads the Town is working on. He further stated that extension of the width of the roads in the residential zones is something that he is in favor of doing this but that this would depend upon the cooperation of all the property owners. In response to an inquiry by Council Member Mordkin, the Road Supervisor John Baker explained that on Carriage Way they are planning to do a crack and seal from Lot 7 to the Top Of The Village as a means of preservation and protection from water damage. Baker stated that this is happening at a time when construction material and concrete costs are high. In response to an inquiry by Council Member Boineau, Walker stated that the section of road above condominiums above old Owl Creek Road in Meadow Ranch are being paved where it was gravel road and that costs are being shared between the Town and ASC. In response to an inquiry by Council Member Wilkinson, Walker apologized that the asphalt on the trail located by the Snowmass Mountain Condominiums was supposed to have already been done but has not happened and that this is a part of repairs scheduled for 2005. Item No. 6: PROPOSED ADMINISTRATIVE MODIFICATION TO THE BASE VILLAGE CONSTRUCTION MANAGEMENT PLAN’S TRAFFIC CONTROL PLAN REGARDING PULL OFF LANES 10-24-05djgs Page 6 of 12 The Planning Director Chris Conrad explained that the Ordinance provides the Planning Director the authority to oversee unforeseen circumstances and in this particular case Intrawest had been working with Public Works Department to full fill their obligation regarding pull offs and in the course of discussions the Public Works Director decided that it is not beneficial to require them to put in the pull out that were shown in the construction management plan at this time. He stated that pursuant to his authority and to complete this as an administrative modification to record this decision that they do not need to put the 400 X 10 foot pullout on Brush Creek Road at this time. The Administrative Modification calls for Intrawest to work with the Town to mitigate impacts. Public Works Director Hunt Walker explained that he and Steve Farmer, who works for Intrawest met out in the field and went all along Brush Creek Road and the two places that were called out to create pullouts lanes were at Brush Creek and Owl Creek and in order to do this work he would have to damage a lot of the work they have done with the Mayfly trail and therefore he does not recommend this area for a pullout lane. Another location was at the Entryway and at the time instead of creating a new pull-off lane at Brush Creek Road adjacent to the Rodeo grounds, staff already had the entry lanes that were a part of the entrance to Town and that is where I thought that they could use those lanes to stage as opposed to creating something new. He stated that he talked to the Police Chief, who felt that with the existing construction trucks they have spots they use to pull off located at Meadow Ranch, Brush Creek Road, Sinclair, Owl Creek, and down at the Rodeo lot. Realistically, he stated that since we don’t have that great a distance between the Rodeo grounds up to the Base Village project, that the two that might be used the most and serve the community best would be at Meadow Road and Brush Creek Road as well as at the Sinclair Road and Brush Creek Road. Vice President of Development for Intrawest Michael O’Connor stated concern with the process in that this is a significant project and level of modification timing, which he hopes that Council will take into consideration. O’Connor stated that Intrawest will take all the proper steps and talk with the proper contacts within the community and hopes that not every modification has to be brought back to Council and if this is the case he has dire concerns that the project will never get done on time. Mayor Mercatoris clarified that the reason this was put on today’s Agenda was because staff ran it by Council by e-mail and a majority of Council that did not want anything requiring Council sign-off to be done by e-mail instead of televised and in front of the press. The Mayor stated that what needs to be done with these kinds of modifications is that when Intrawest wants approval from Council you need to be present in a Town Council Meeting stating what you granted administrative modification to whoever you may be dealing with and state your reason. In response to some clarifying questions from Town Council, O’Connor stated that identifying why modifications are granted in a public forum would not be a problem. The Public Works Director Hunt Walker explained the concept of acceleration relating to pull outs between the beginning and end of the community. He stated that if he put a pull out lane in he would recommend that it be at Meadow Road at the dumpster. Referring staff to packet page 68, number 3, Record of Decision, Council Member Mordkin requested that a sentence be added to the Conditions of Approval stating that the Town reserves the right to require during the term of Base Village construction signage construction at such locations as may be reasonably determined necessary by the Planning Director. 10-24-05djgs Page 7 of 12 The Mayor requested that staff and the development team to look at the Construction Management Plan (CMP) dates. Michael O’Connor stated that they would be submitting a revision to the CMP as soon as possible. O’Connor further provided Council with an up-date on the CMP and stated that they just devised from the Base Village Advisory Committee is a monthly meeting with members of the community, lodging community and second homeowners relating to questions about what is happening on the hill and concerns with the ski hill opening on time. He stated that they are posting in the Snowmass Sun and the Aspen Times newspapers a checklist of key elements pertaining to the lifts and Fanny Hill construction as well as the demobilization of the construction crews and creating the parking. “This will mitigate concerns of where we are in the construction process and what has been completed.” He stated that the mandatory grading on Fanny Hill has been done; they finished welding on snowmaking lines; they are planning to do some slope stabilizing along Wood Road and the Stonebridge and Lichenhart condos; hydro-seeding is being put down, which will allow time germination during winter; main lift/Village Express, top terminal and middle are all completed; in th November 4 chairs will be hung; and the cabriole chair components need to be delivered. They have had challenges with all of Fanny Hill with existing utility lines, unknown volts and a myriad of things to deal with, they are bringing fences in and removing trailers getting winter parking ready for skiers. They are working diligently with Aspen Skiing Company, Marketing Department, Weitz Company, and anyone who has communications with the Town and have been discussing placement of signage for traffic getting to lodging as a front-line means of communications, which should be out very shortly. He thanked Council for approving the minor amendment to extended work hours on the lift construction. Council Member Mordkin disclosed that he had a telephone meeting today with Doug MacKenzie of ASC and then walked some of the sites including the cabriole location and when explained how they do these activities, he stated that he is confident that this would be accomplished in a timely manner on schedule. In conclusion, the Editor/General Manager for the Snowmass Sun newspaper Madeleine Osberger commented that it would help if the Base Village meetings were opened up to the press. O’Connor stated that the primary reason they are not opened to the press is that the members need to feel that they can be speak openly in the privacy of that meeting without being concerned that what they say being printed in the papers. He further stated that following these meetings the Marketing Department has an opened meeting where any questions from the press may be dealt with. NOTE: Council took a 15-minute break at this time and reconvened at 7:10 p.m. Item No. 7: PUBLIC NON-AGENDA ITEMS Bob Purvis Letter The Mayor stated that Council has received several communications from citizens, such as Mel Blumenthal and Bob Purvis. Mayor Mercatoris read Bob Purvis’ letter to the general public in its entirety (please see packet for details). Mercatoris pointed out that since he received the correspondence on October 18, 2005, with the Town Manager and Town Attorney out of town and since he received it passed the packet deadline date, those resolutions would not be appropriately ready for tonight’s meeting. The Mayor did assure Mr. Purvis that these matters would be brought up for Council discussion tonight and that these items of the election “loose ends” that he and Blumenthal have raised would be discussed at future Town Council meetings in the public forum. 10-24-05djgs Page 8 of 12 The Mayor stated that there are matters of clarification to be discussed for example the $240,000 that is a lease payment of which a portion of that sum goes toward common areas maintenance/operational expense. None of these matters have been discussed at full length and none of it has been discussed at the Council table but that does not mean that Council will not be discussing it. Additional Lodging Board The Mayor pointed out that Council direction was to have a separate department run this Board, which would report to the Marketing & Special Event Board (MSEB), who in turn would report to the Town Manager and adding two new members from the lodging community to this Board. He assured people concerned with these issues, that these matters would be discussed fully in an open public meeting forum. Jeff Tippett Letter (Illegal Announcement) The Mayor stated that Mr. Tippett wrote a newspaper article saying that the Town behaved badly and announced that he felt that the community forum held by the Town was an illegal act. The Town Attorney John Dresser stated that by charter the Town has adopted the Fair Campaigns Practices Act (FCPA), which does provide rules for Town employees as to how they can act during the political season. The question raised by Mr. Tippet is that Town expenditures were made to further positions of the Town. There are exceptions in the State Statutes for that and one is that nothing can be construed to prohibit Council as a body to passing a resolution encouraging a “yes” vote on the ballot questions before the Town. Council is also not prohibited from reporting the passage of or distribution of that resolution using the established customary means other than paid advertising that a Council regularly provides to the public. So it comes down to what one’s definition of paid advertising is. Because this was regular established customary means of the way this town distributes information to the electorate the Town has not violated the FCPA. There is no record of Mr. Tippet’s complaint with the Attorney General or the Secretary of State. Dresser stated that the Town Manager and staff would cooperate with what the State requires. We have a demonstratable cause and that there were a few irregularities the Public Relations Officer relating to publication deadlines, the All About Town newspaper article published in August is informational only, the reporting of the resolution did take a position and there maybe an investigation. If a violation of findings of the investigation are found the Town will cooperate with the State. Dresser further stated that broadcasting of the Grassroots Television program last week actually bolsters the Town’s case because Grassroots Television spun off a government access channel, which is different from a public access channel and the Town does not have paid advertising on the government channel. Town Manager Mike Segrest stated that terms of discussions have been carefully programmed and have been strictly informational. Segrest stated that there is a fine line here in that the community is saying that the Town won’t communicate with them and we have a responsibility to communicate but on the other hand we try to be very careful to walk the line and try to push them one way or the other and I think that we have done a good job. The Mayor stated, “somewhere in between black and white there is gray and that the About Town newspaper article should have been done by the private sector.” In response to an inquiry by Editor/General Manager for the Snowmass Sun newspaper, Mayor Mercatoris clarified that during the recent Public Forum he stated that he would prefer that this should be paid for by the Town because some people might misconstrue it as being improper and that he prefers that it be paid out of the private sector, unless the majority of Council instructs staff to not pay for it. 10-24-05djgs Page 9 of 12 Item No. 13: PUBLIC HEARING AND DISCUSSION – RESOLUTION NO. 36, SERIES OF 2005 PUBLIC HEARING AND DISCUSSION OF A RESOLUTION CONCERNING AN APPLICATION BY FARAWAY PARTNERSHIP, LLC FOR SUBDIVISION EXEMPTION AND MINOR AMENDMENT OF THE FINAL PLAT FOR LOTS 41-44, RIDGE RUN UNIT III SUBDIVISION Mayor Mercatoris opened the Public Hearing at 7:40 p.m. The Planning Director Chris Conrad referred Council to a letter from Donald and Deborah Gerhard on packet page 109, Attachment 3 stating their strong objection of reconfiguration proposed for Lot 41 building envelope. The Gerhardt's have owned their home on Lot 40 in Ridge Run III subdivision since 1992 and purchased their home knowing what the building possibilities were on Lot 41 and feel that the reconfiguration would destroy a beautiful Aspen Grove Forest in their backyard and their privacy. There being no public comment, Mayor Mercatoris closed the Public Hearing at 7:41 p.m. Council Member Boineau made a motion to approve Resolution No. 36, Series of 2005, seconded by Council Member Sparhawk. Council Member Mordkin and staff discussed FAR ratios, comparative analysis, formulas, and mitigation for increases and decreases. T. Michael Manchester provided Council with a site map depicting the Gerhardt's Lot 40, Lot 41, Lot 42, and Lot 43; minimizing curb cut access off of Faraway Road and explained how they balanced the square footage of lot sizes. Manchester stated that 307 feet was what was necessary to get the allowable building area with excise tax up to 4950 so the house on Lot 42 wont have to be torn down. He explained that the balanced square footage is calculated according what is allowed under the Code for him to purchase. Town Manager Mike Segrest explained that the other alternative would be to ask Manchester to pay for the difference for the gain on the other lots as a part of the excise tax and have the Applicant pay for 536 square feet. The Planning director stated that perfectly good homes are being scraped and moving lot lines increases the value of lot but there could be unintended consequences in the long- term. Mayor Mercatoris re-opened the Public Hearing at 8:20 p.m. Snowmass Village Real Estate Agent and Ridge Run property owner Nancy Di Riaggio, who lives next to another property for sale in lots that have been split into two lots and renovated the house and put it back on the market. Di Riaggio stated interest as a Real Estate Agent as to whether the Town is now reconfiguring lots, the process for doing this and where this is heading? After further discussion, Council Member Mordkin made a motion to table consideration of Resolution No. 36, Series of 2005 to the November 7, 2005 Town Council Meeting, seconded by Council Member Wilkinson. The vote to continue the Public Hearing passed by 3 in favor and 2 opposed. Mayor Mercatoris and Council Member Sparhawk opposed. Item No. 10: PUBLIC HEARING - RESOLUTION NO. 41, SERIES OF 2005 (Cont’d) PUBLIC HEARING AND CONSIDERATION OF A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO FOR THE CALENDAR 10-24-05djgs Page 10 of 12 YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2006 AND ENDING ON THE LAST DAY OF DECEMBER, 2006 Mayor Mercatoris opened the Public Hearing at 8:24 p.m. There being no comment from the public the Mayor closed the Public Hearing at 8:25 p.m. Due to an earlier briefing provided by the Finance Director, there was no further discussion. Council Member Mordkin made a motion to approve Resolution No. 41, Series of 2005, seconded by Council Member Boineau. The vote was approved by 5 in favor and 0 opposed. Item No. 11: RESOLUTION NO. 42, SERIES OF 2005 CONSIDERATION OF A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO FOR THE 2006 BUDGET YEAR. Due to an earlier briefing provided by the Finance Director, there was no further discussion. Council Member Boineau made a motion to approve Resolution No. 42, Series of 2005, seconded by Council Member Wilkinson. The vote was approved by 5 in favor and 0 opposed. Item No. 12: PUBLIC HEARING AND SECOND READING - ORDINANCE NO. 16, SERIES OF 2005 TO RECEIVE PUBLIC COMMENT AND SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING THE 2005 BUDGET FOR ALL FUNDS FOR THE TOWN OF SNOWMASS VILLAGE Mayor Mercatoris opened the Public Hearing at 8:26 p.m. There being no comment from the public, the Mayor closed the Public Hearing at 8:27 p.m. There being no discussion, Council Member Mordkin made a motion to approve Ordinance No. 16, Series of 2005, seconded by Council Member Boineau. The vote was approved by 5 in favor to 0 opposed. A roll call was taken, with the entire Town Council in favor. Item No. 14: RESOLUTION NO. 48, SERIES OF 2005 CONSIDERATION OF A RESOLUTION ENCOURAGING A “YES” VOTE ON THE NOVEMBER 1, 2005 ELECTION PERTAINING TO THE ASPEN HISTORICAL PARK AND RECREATION DISTRICT ISSUE There being no discussion, Council Member Wilkinson made a motion to approve Resolution No. 48, Series of 2005, seconded by Council Member Sparhawk. The vote was approved by 5 in favor and 0 opposed. Item No. 15: MANAGER’S REPORT Trailhead Parking Town Manager Mike Segrest outlined particulars relating to rezoning of Parcel F to accommodate trailhead parking and stated that he spoke to Kevin Wright from the Division of Wildlife, who said that the parking lot would be in a migration corridor and although he would prefer that the parking lot b e located elsewhere, under certain conditions he would allow a primitive parking lot. 10-24-05djgs Page 11 of 12 The Mayor stated that it is clear that the Division of Wildlife does not want to see this happen. Council Member stated that he feels that this needs to be changed to a parking lot. Council Member Wilkinson stated that there is not access for the Nordic Trail System and that rocks have been placed on the property, which staff needs to be involved in removing. Mayor Mercatoris conducted a straw vote with the following outcome: “No” votes were Mayor Mercatoris, Council Members Sparhawk, and Mordkin. “Yes” votes were Council Member Boineau and Wilkinson. After Further discussion, Mayor Mercatoris directed staff to have Green Team and the Public Works Department convert the parking lot back to open space and re-vegetate it with Real Estate Transfer Tax (RETT) funds for the landscaping. Item No. 16: APPROVAL OF MEETING MINUTES FOR 09-06-05, 10-05-05 AND 10-10-05 Council Member Wilkinson made a motion to approve the Meeting Minutes for September 6, 2005, October 5, 2005, and October 10, 2005, seconded by Council Member Sparhawk. Council Member Sparhawk requested a correction to the Minutes of September 6, 2005, packet page 124, last sentence of Item No. 5, change the vote of 9 opposed - to 0 opposed. Sparhawk further requested a correction to the Minutes of October 10, 2005 on packet page 135, fourth line down, change the word . . . don’t what - to . . . don’t know; Mayor Mercatoris requested an amendment to this same set of Minutes on packet page 137, seventh line down, . . . stream reaches I - to stream reaches in. There being no further discussion, the vote to approve the Meeting Minutes for September 6, 2005 and October 10, 2005 as amended were approved by a vote of 5 in favor and 0 opposed. The vote to approve the Meeting Minutes for October 5, 2005 passed with 5 in favor and 0 opposed. Item No. 17: COMMITTEE REPORTS/CALENDARS AND Item No. 8: COUNCIL UPDATES Reading of PC Minutes In response to an inquiry by Council Member Wilkinson, Council Member Boineau stated that the Planning Commission Meeting Minutes are available for the public to read and that in the absence of a Planning Secretary there are not current Minutes. In response to a suggestion by Council Member Wilkinson, Mayor Mercatoris stated that the Clerk’s Department is over-loaded with their own work and would not be able to assist in transcribing the Planning Commission Meeting Minutes but that it is important to have the Minutes current. Town Manager Mike Segrest stated that a new Planning Secretary would be hired soon to have those available sooner. 10-24-05djgs Page 12 of 12 White Roofs At the Stonebridge Inn Mayor Mercatoris requested that staff investigate why the Stonebridge Inn has a white roof, which is inconsistent with the other buildings in town. The complaint he is receiving is that the white roofs create a strong glare and the roofs should be cooper or silver. December Town Council Meeting Council Member Sparhawk stated that she will be available for the December meeting. Item No. 18: ADJOURNMENT There being no further discussion, Council Member Sparhawk made a motion to adjourn the Regular Town Council Meeting, seconded by Council Member Billy. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 8:55 p.m. This set of Minutes was approved by Town Council during the Regular Meeting of January 3, 2006. Respectfully Submitted By: