Loading...
03-21-05 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA MARCH 21, 2005 Mayor Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council at 4:00 P.M. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, John Wilkinson, Sally Sparhawk, and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. PLANNING COMMISSION Doug Faurer, Jim Gustafson, George MEMBERS PRESENT: Huggins, Don Crouch, Mark Stout and Lou Mattis PLANNING COMMISSION MEMBERS ABSENT: Rhonda Basil STAFF PRESENT: Mike Segrest, Town Manager; Steve Connor, Town Attorney; Hunt Walker, Public Works Director; David Peckler, Transportation Director; Joe Coffey, Housing Manager; Jim Wahlstrom, Senior Planner; Art Smythe, Chief of Police; Mark Kittle, Chief Building Official; John Dresser, Town Attorney; and Donna J. Garcia-Spaulding, Deputy Town Clerk PUBLIC PRESENT: Tom Dunlop, Madeleine Osberger, John Mele, Dave Belleck, Don Schuster, Gert VanMoorsel, Rick Griffin, and other members of the public interested in Agenda items for this Meeting. DISCUSSION AGENDA Item No. 2: TOWN COUNCIL/PLANNING COMMISSION JOINT MEETING DISCUSSION CLUB COMMONS II EMPLOYEE HOUSING PROJECT MODIFIED SKETCH PLAN Senior Planner Jim Wahlstrom outlined the core issues to be discussed during 03-21-05mins. Page 2 of 10 today’s meeting. Town Manager Mike Segrest clarified that the primary purpose of the Joint Meeting is to review a presentation by the Applicant of the proposed modification to the Sketch Plan application for the Club Commons II Employee’s Housing project. Segrest explained that the Municipal Code is silent concerning how to handle application amendments to Sketch Plans, unlike the Preliminary PUD process. However, staff thought it appropriate to schedule a joint meeting to determine whether the modification to the application, portions thereof, should be remanded to the Planning Commission for its review and re-work of its recommendations; or to continue the review process of the modified application through Town Council, Which could later grant the Applicant to proceed to a Preliminary PUD application. Wahlstrom stated that staff’s view is that the application, in particular its review, has remained dormant since the Planning Commission’s action on its resolution on February 4, 2004 and that the application has been indirectly active due to its reference and focus of discussion as part of the Base Village review process, in particular its Employee Housing mitigation requirements. Therefore, the application could be deemed as being active during that process over the past year. He further stated that on the other hand, the Base Village approval occurred nearly five months ago. Per subsection (b) of the affected Code section, the Planning Director did not provide written notice to the Applicant concerning the dormant application. Segrest stated that Water and Sanitation’s position initially was to achieve a joint application and they are still deliberating because their land is involved. The Applicants for Aspen Skiing Company (ASP) Don Schuster and Gert VanMoorsel discussed Employee Housing demands, including Base Village mitigation, Snowmass Water and Sanitation District Employee Housing and ASC mitigation and housing credits. The Applicants provided Council with a PowerPoint presentation and visual site boards depicting modified units, additional parking, development statistics, building views and roof pitch, garage spaces, ponds, and road access. The Applicants acknowledged that ASC is in its development of Club Commons II and agrees to be bound by the new Code changes pursuant to Ordinance Nos. 05, 06, 07 and 08, Series of 2004. Housing Manager Joe Coffey stated that after reviewing the modified submission for the Club Commons Phase II, he believes that ASC is attempting to provide the additional Employee Housing staff requested during the Base Village Housing Mitigation Meetings. Coffey stated that adding additional square footage with another floor on these buildings seems appropriate and the proposed underground parking will also greatly reduce the surface parking necessary for this Employee Housing. The Floor plans of the units are similar in size and design to many units currently in the full-time employee rental housing properties. The submission states all remaining units not filled with ASC and the Snowmass Water District employees will be placed in the Town’s rental pool and further discussion is necessary to confirm this agreement. He further stated that 03-21-05mins. Page 3 of 10 the only question he has is with the proposed parking ratio of .93 parking spaces per bedroom and that he needs to know how this ratio compares to the current parking ratio for Club Commons Phase I and also how the parking is working today for this particular property. Wahlstrom requested that the Applicant apply for a height variation. Planning Commission Representative Don Crouch and the Applicant discussed limitations relating to the lake; sub terrain water issues; and functionality and demand of the building height. Planning Commission Representative Mark Stout stated concerns relating to the site development, size of the building; Sewage Park, soil conditions and ground water; and whether or not to produce a golf maintenance facility. Stout and The Applicants discussed the out-come of soil analysis conducted on the site; the garage underneath the building; fill condition; grading plans; shoring up the berm; storage; and the fuel tank farm, that impacts the maintenance facility. Snowmass Village Fire Marshal John Mele stated fire and life safety concerns including emergency access roads; the existing gasoline fuel storage tank location, which is located too close to the proposed residential occupancy; unapproved parking slots in front of the Club maintenance facility, which hampers the proposed emergency access route; and the approved fire apparatus roads, which do not extend to within 100 feet of all portions of the exterior walls of the first story of the building or facility. He further stated that the Club Commons II buildings are to be protected with automatic fire suppression and an interior fire standpipe system including the addition of several fire hydrants producing adequate fire flow with locations not exceeding 175 feet of fire department approach. Mele requested more detailed plans in order to comment further. Planning Commission Representative Doug Faurer and Wahlstrom discussed the 289 additional units’ impact on the Town shuttle. Planning Commission Representative George Huggins stated his concerns with building Height and density and stated that Employee Housing is important. Council Majority stated concerns with building height impacts relating to the four stories and requested that further analysis be conducted and that those findings be reported to Council during a Meeting in the near future. Chairman of the Planning Commission George Huggins made a motion to adjourn the Joint Meeting discussions, seconded by Mark Stout; the motion was approved with 5 in favor and 0 opposed. The Joint Meeting adjourned at 5:15 p.m. NOTE: Council took a 15-minute break and reconvened the Regular Meeting at 5:30 p.m. 03-21-05mins. Page 4 of 10 Item No. 3: CONSTRUCTION MANAGEMENT PLAN FOR BASE VILLAGE DISCUSSIONS REGARDING THE IMPLEMENTATION OF THE CONSTRUCTION MANAGEMENT PLAN FOR BASE VILLAGE AND THE POLICIES AND PROCEDURES TO ENSURE COMPLIANCE WITH ALL AGREEMENTS. Chief Building Official Mark Kittle provided Council with an overview of the implementation of the Construction Management Plan for Base Village; the policies and procedures to ensure compliance with all agreements; and the “Time-line Estimate” and pre-submittal requirements for Base Village. He further stated that he plans to hire a representative from Schmueser Gordon Meyer Engineers and Surveyors, who will keep a close watch on the project from beginning to end and outlined this person’s responsibilities. Town Manager Mike Segrest stated that the purpose of today’s meeting is to present an opportunity to share with and hear from staff details relating to the listing of core issues in today’s packet including to coordinate construction with special events; methods of shuttling employees; method of communication with the Town and citizens; notification of major deliveries or concrete pours; weekly construction updates; notification of road and trail closures; methods of ensuring clean streets and roads; and mitigation methods for dust control. He also reminded everyone that construction is unpredictable and requested patience and cooperation during the construction phase. Intrawest Vice President of Development Michael O’Connor, re-assured Council, staff and the community that they are going to be watching this project very closely and they encourage open communication. They intend to make sure that delivery trucks run through the tire washbasin so that mud is not left on the road. O’Connor stated that they will be hiring a full-time CMP public affairs person, who will be holding monthly forums via a Base Village Advisory Committee. He introduced Project Managers Dennis Lang and Pat Smith, who will be setting up the communication between their Building Department and the Snowmass Village Building Department in an effort maintain punctual project schedules during phasing. Dunlop Environmental Consulting, Inc. Representative Tom Dunlop stated that they are still trying to resolve the draft agreement for Brush Creek Road with Pitkin County and that they have hired Weitz Norris as the contractor for this project. Council Member Mordkin requested that staff provide Council with a current copy of the construction management plan; thanked staff for the amended Building Code; and stated his disappointment that a new contractor was hired. He stated that “the proof will be in the pudding” as to how well the construction phase goes. Council Member Sparhawk, staff and the Michael O’Connor discussed the Cabriole and clarified that it is a walk-in cab with a 6-seat passenger capacity. 03-21-05mins. Page 5 of 10 Council Member Boineau stated his approval of the Chief Building Official hiring a “right-hand man”, who will keep a close watch on the project and resolve problem quickly from the beginning of the construction of this project and requested a strong means of communication via the Town’s web site to keep the community abreast of project developments. O’Connor stated that they already have in place roadway notifications; up-dates to various departments and individuals via weekly e-mailings; that they are also hiring a Development Manager and two more Construction Managers to watch parking and vertical construction as well. Public Affairs person, who will get the word out to the public relating to project developments. He further stated that they are already meeting with the Chief Building Official and his crew, submitted a parking structure plan, within a week the project will be broken down into packages, and they are working with sewer and water for line changes down Brush Creek Road. Council and O’Connor discussed proper coordinating with the Marketing and Special Events Board (MSEB) during special events, minimizing water on the road by use of a street sweeper, and timelines relating to noise of construction trucks. Item No. 4: PUBLIC NON-AGENDA ITEMS There were no items for discussion at this time. Item No. 5: COUNCIL UPDATES Mayor Mercatoris stated that this item would be discussed during Item No. 9 Item No. 6: SECOND READING - ORDINANCE NO. 09, SERIES OF 2005 - CREATING SECOND HOMEOWNER'S BOARD SECOND READING CONSIDERATION OF AN ORDINANCE ESTABLISHING THE SNOWMASS VILLAGE SECOND HOMEOWNERS BOARD AND SPECIFYING ITS DUTIES. Town Manager Mike Segrest stated that the Town Clerk has incorporated changes into this ordinance as requested by Council during a previous meeting and that staff looks forward to adoption. Volunteer Assistant Rick Griffin stated his gratitude toward the due diligence paid during the process of establishing this Board and stated that he will continue to work with the Town Clerk to completion. Council Member Mordkin requested an amendment to packet page 48, line 31, 2- 331. Qualifications, relating to the entity fee simple owner. The Town Clerk will revise accordingly so that it states that the entity must be a non-resident fee 03-21-05mins. Page 6 of 10 simple owner. Council Member Mordkin made a motion to implement the amendment, seconded by Council Member Sparhawk. There being no further discussion or amendments, Council Member Mordkin made a motion to approve as amended Ordinance No. 09, Series of 2005, seconded by Council Member Boineau, and upon a vote of 5 in favor and 0 opposed. Item No. 7: MANAGER’S REPORT Delivery Truck Management Town Manager Mike Segrest introduced the topic of discussion relating to delivery truck management and stated that staff thought that it would be helpful to provide Council with information about the current program. Chief of Police Art Smythe explained how the Police Department deals with truck deliveries within the community. Smythe stated that during the fall a letter is sent to each delivery truck company outlining the rules and guidelines that the Police Department will be enforcing during the upcoming winter and summer seasons. He stated that some of the key elements of these guidelines include the following: The Gateway to the Mall loading docks are designated as the primary delivery location for mall businesses and should be used as much as possible; because of heavy skier traffic, the Daly Lane circle is closed to delivery trucks during the winter season between the hours of 8:30 a.m. and 10:00 a.m. and from 3:00 p.m. to 5:00 p.m.; delivery trucks using Elbert Lane must park in designated areas and park in a manner not to obstruct traffic flow (a map is provided indicating the designated areas); and delivery vehicles must use Upper Brush Creek Road for entry and exit when delivering to locations above the mall and trucks going to a location below the mall are to come up Brush Creek Road and exit via Lower Snow Melt Road. He further stated that also included in this letter is information regarding the chain law, as well as restrictions on the use of compression brakes and idling engines. After acknowledging that they understand and agree to follow these guidelines, the delivery companies are issued Delivery Truck Permits, which must be displayed in their vehicles. After further discussion, Council agrees that this is a volatile problem and that it appears that Town staff is dealing with it adequately. Brush Creek Road Landscaping Town Manager Mike Segrest informed Council that recently the Town received a request from six property owners along Brush Creek Road to create a landscaped berm to buffer their houses from traffic along Brush Creek Road. Mayor Mercatoris explained this is a prime example of how the Real Estate Transfer Tax funds are utilized. In response to an inquiry by Council Member Boineau, the Public Works Director 03-21-05mins. Page 7 of 10 Hunt Walker stated that the homeowners on the stretch of Brush Creek Road would have the proper amount of water for their trees. Council Member Mordkin requested that Mr. Walker investigate the possibility of a landscape easement since the plan assumes a 100-foot right of way with only a few plants extending beyond that dimension and onto private property and may require homeowner consent. The easement should include language stating that the homeowner will maintain landscaping up to the curb. After further discussion, Council requested that staff continue to pursue this issue and as soon as there is an agreement between the homeowners and the Town, staff will draft a proposal, which will be brought forth for discussion during a meeting in the near future. Item No. 8: APPROVAL OF MEETING MINUTES FOR 03-07-05 Council Member Wilkinson requested an amendment to packet page th 60, paragraph 4, referring to the Norba National Mountain Bike Series July 14 - thrdth 17, that the dates be corrected to July 23 and July 24. There being no further discussion or amendments, Council Member Sparhawk made a motion to approve as amended the Meeting Minutes for March 7, 2005, seconded by Council Member Boineau. The Minutes were approved by a vote of 5 in favor to 0 opposed. Item No. 9: COMMITTEE REPORTS/CALENDARS And Item No. 5: COUNCIL UPDATES Where discussed together. Rodeo Lot Sign Council Member Wilkinson requested that staff investigate the possibility of placing a sign at the Rodeo Lot area, which will better direct visitors how to properly enter the Rodeo Lot. Bob Throm Conversation Council Member Wilkinson stated that he had a conversation with Bob Throm, who is a resident of Old Snowmass and who is a Member of the Snowmass Creek Caucus. Wilkinson stated that Mr. Throm shared some ideas that are going on with this organization that would be worth while inviting them to make a presentation to Council relating to Snowmass Village water issues. Mayor Mercatoris clarified that the Snowmass Water and Sanitation District is a governmental agency and water rights, capacities and similar issues go through the State as far as CWCB to determine such things as stream levels. The Snowmass Creek Caucus is a lobbying group that is very much interested in water rights and water usage in the environment. So we need to invite them to 03-21-05mins. Page 8 of 10 share their opinions as a lobbying group at the State and local level. After further discussion, Council Member Wilkinson stated that he would pursue the invitation with Snowmass Creek Caucus and any interested individuals from the community that want to have a discussion with Council relating to the dynamics of water issues within a community. NWCOG In response to an inquiry by Council Member Wilkinson, Boineau stated that Snowmass Village Town Council is not a member of the North West Colorado Council of Governments (NWCOG) because “if memory serves correctly, the $1,500 cost for membership did not justify lack of benefit to Council at that particular time; therefore the money for membership was better utilized for other town issues.” After further discussion, Council directed staff to investigate historically why the membership to join NWCOG was forfeited and report findings to them during a meeting in the near future. Ron Miller - Snowcap Work Council Member Boineau stated that he received a call from Ron Miller, who is a resident on Edgewood Lane, who said that there was snow cat work being conducted until approximately 1:30 a.m., which was very disturbing. Evidently, Mr. Miller contacted Doug MacKenzie, who stated that there is a 10:00 p.m. curfew. Boineau stated that he believes the incident occurred that night the snowboarding event workers constructing jump ramps. Town Manager Mike Segrest stated that during a conversation he had with Doug MacKenzie concerning this matter it was determined that this particular snow cat operator was a new employee, who was not aware of the curfew hours and just became a little over zealous in trying to complete his job. The snow cats do travel to and from the maintenance facility for refueling purposes, however their trucks are not supposed to be working in close proximity to the Fanny Hill or residential areas. E.O.T.C. Council Member Mordkin provided other Council Members with a brief overview of the recent E.O.T.C. Meeting and stated that Pitkin County has made a deal with the homeowners in Brush Creek Village without consulting the Town of Snowmass Village or the city of Aspen. The County is supposed to consult the homeowners at all times and make sure that the property located beneath them is not used as a parking lot. The Aspen Valley Land Trust acquired a conservation easement over Cozy Point North field, which prohibits its use as a parking lot after 2008. There are all these agreements in place that basically require our communities to get together and expand that lot in order to have parking for the X-Games and Jazz Aspen special events. As a matter of clarification, Mayor Mercatoris stated that this is the lot, which is next to Highway 03-21-05mins. Page 9 of 10 82 on the riverside of Highway 82 an expansion of the current intercept lot. Basically all Council was going to do was sign off on whether to make it all gravel, ½ grass and gravel, all grass, or asphalt however nothing was decided. County Commissioner Jack Hatfield voted against it because we hadn’t talked about putting intercept lots up and down the Valley. The City of Aspen all voted no because one group wanted all green. There is going to be a Special E.O.T.C. Meeting on April 21, 2005 to rehash this issue but if this lot fails to pass for special event parking, the Community may lose the X-Games special event. The other issue is that CDOT says that they are not going to allow exiting onto Highway 82. The use of the lot is supposed to be free of charge to the public. After further discussion, Mayor Mercatoris requested that as many Snowmass st Village Town Council Members be present at the April 21 E.O.T.C. Meeting and st that Snowmass Village Council meet before the April 21 meeting to review this issue because it is required that this Council have a majority vote. The Mayor stated that from a historical perspective, the $7K for mass transit improvements within Snowmass Village has been in every Budget. RFTA Meeting Council Member Mordkin stated that the rail car issue has been postponed again. Pro-active Special Events Announcements Mayor Mercatoris requested that staff prepare more pro-active public service announcements relating to designated parking during special events. Item No. 10: ADJOURNMENT There being no further business, Council Member Wilkinson made a motion to adjourn the Regular Meeting, seconded by Council Member Sparhawk. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:15 p.m. 03-21-05mins. Page 10 of 10 This set of Minutes was approved by the Town Council at the Regular Meeting of April 4, 2005. Respectfully Submitted By: