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Mardi Gras Parade 2012SNOWMASS VI I. AGE ADMINISTRATIVE TEMPORARY USE PERMIT SNOWMASS TOURISM OFFICE, Applicant, is hereby granted a Temporary Use Permit for a Special Event being held at the SNOWMASS VILLAGE MALL (see attached Event Site Map) from 3:00 PM -5:00 PM, as the following activity: FAT TUESDAY MARDI GRAS CELEBRATION FEBRUARY 21, 2012 Applicant has complied with the requirements and procedures as specified in Section 16A -5 -260 of the Town of Snowmass Village Municipal Code "Municipal Code This administrative approval is for the period stated above and it is subject to the Conditions, Application /Operations Plan and Map attached hereto. Cc: Town Council via Town Manager Town Attorney Town Clerk Public Relations Police Department Snowmass Wildcat Fire District Public Works Department Roads Department Transportation Department Solid Waste and Recycle Department Snowmass Tourism Office Town of Snowmass Village Planni'n ep ent R f� �t Acting Planning Director ADMINISTRATIVE TEMPORARY USE PERMIT CONDITIONS OF PERMIT ISSUANCE MARDI GRAS CELEBRATION FEBRUARY 21, 2012 A. Contacts, Location, Activities and Hours of Operation 1. Overall responsibility for this 1 -day event is the Snowmass Tourism Office. Persons -in- charge of this event are: O Dave Elkan, Snowmass Tourism Office Office: 922 -2299; Cell: 303- 522 -0302) e Jaquie Stewart, Secondary Contact (Cell: 970 -618 -2225) 2. This Celebration is centered around traditional New Orleans merry- making and carnival festivities. Entertainment includes a Mardi Gras parade, King -cake giveaway, bead throw -off and children's clown and face painting (see Attachment 1- Application/ Operations Plan). 3. The 2012 Mardi Gras Celebration takes place on the Snowmass Village Mall (see Exhibit A-Event Site Map). Attendance is estimated to be 1,500 persons. 4. Hours of operation are 3:00 PM to 5:00 PM on Tuesday, February 21. The staging area for the parade floats is in the Transportation Garage on Daly Lane. Set -up for the event may begin on Monday, February 20 at 8:00 AM. Please Note: Two other activities are also scheduled for Tuesday, February 21, but they are not included as part of this Temporary Use Permit: The Mother of Ascensions Uphill Race starts at 7:00 AM from the Base Village plaza and continues up to High Alpine Restaurant within the Snowmass Ski Area. Race day registration begins at 5:45 AM in the Base Camp Bar Grill and the organizer has made arrangements for participants to park for free in Lot C. After the parade around 5:00 PM, the celebration continues at Base Camp Bar Grill with two (2) live bands. B. Authorization 1. The use of any privately owned property, including the location of any vehicles, equipment or materials within said property, is not authorized without the express written approval of the landowner. A copy of said approval shall be forwarded to the Town Planning Department prior to the commencement of this event. 2. No penetrations of concrete or other surfaces within the subject properties shall occur without the express authority of the landowner(s) and Town Manager. 3. All vehicles shall only park in authorized public parking areas, except those clearly needed by the Applicant and others on a continual basis during the event. Any trucks, vans, trailers or other vehicles are not permitted to park, load or unload within the Daly Lane cul -de -sac or area between the Timbermill and Mountain Chalet buildings (fire lane). Any individual, group or organization that fails to properly supervise and ensure that vehicles park only in authorized areas may be restricted from future use of the facility or permit area. 2012 Mardi Gras Celebration Temporary Use Permit Page 2 of 5 C. General Conditions 1. Applicant is responsible for full and complete compliance with all applicable Federal, State and Local laws and regulations in the production and management of this special event. 2. Applicant shall adequately supervise all aspects of the event to ensure conformance with the terms and conditions of this permit. 3. Applicant shall promptly notify the Town Planning Department (923 -5524) of any additions, modifications or amendments to this permit or proposed use of the subject property. Any such changes shall not be in conflict with the findings and review standards relative to this permit and are not permitted without written approval of the landowner(s) and Town Manager or designees. 4. Applicant will coordinate with the property owners and Town regarding the scheduling of activities, set up, take down and any required maintenance or repair. 5. The event shall not generate debris, excessive noise, smoke, odors, traffic or congestion that will unreasonably affect the Mall operations, lodging or surrounding private property. 6. In the event the Applicant or Town receive any complaints concerning this temporary use, Applicant shall exhibit due diligence in attempting to resolve the problem. Failure by the Applicant to demonstrate that reasonable efforts were made to resolve a significant majority of complaints received shall be cause for revocation or modification of this permit as determined by the Town Manager. 7. Violation of any term or condition of this permit by the Applicant, its agents or employees shall subject the permittee to the penalties set forth in Section 1 -72 of the Municipal Code. In addition, where probable cause exists to suspect that a violation of any term or condition of a temporary use permit will pose a threat to public health, safety or welfare, the Chief of Police is hereby authorized to revoke a temporary use permit and to require that any activity authorized thereby cease and desist immediately. D. Police and Fire Departments 1. All requirements of the Town Police Chief (923 -5330) and Snowmass Wildcat Fire District Chief (923 -2212) or designees, whether imposed prior to or during this event, must be satisfied and shall be considered conditions of this permit. 2. Applicant shall make appropriate security /traffic control arrangements and coordinate in advance with the Town Police Chief. The Town is not responsible for providing extra security or traffic control for this special event. 3. No chairs, tables, benches, platforms, booths, tents, canopies, vehicles, equipment or other material of any kind shall be permitted within established fire lanes (24' -0" mini- mum width and 13' -6" minimum height clearance) without express authorization of the Snowmass Wildcat Fire Chief or designee, who must approve all structure locations prior to the commencement of any event. 2012 Mardi Gras Celebration- Temporary Use Permit Page 3 of 5 E. Security, Medical and Emergency Services 1. Applicant is responsible for providing adequate crowd control along the parade route; maintaining clearance for parade participants; controlling access to the grandstand; and maintaining clearance at key stairwells in case of emergency. 2. Medical and /or emergency services shall be activated by dialing 911. F. Parking, Transportation and Signage 1. Free public parking is provided, depending upon availability, at the Town Park and Highway 82 Intercept Lots; paid and /or permit parking may be available in the Base Village garage and Numbered Village Lots; after 1:00 PM, additional free parking is permitted in the Numbered Lots. 2. Applicant shall contact Town Transportation Department (923 -2543) in advance about the need for additional shuttle service to ensure there is adequate egress capacity from the event. 3. RFTA bus and TOSV shuttle service will also be operating on their regular routes/ schedules. RFTA service between Aspen and Snowmass is free with fare service available to down valley locations. TOSV shuttles operate in town at no charge. 4. Prior to the event, Applicant shall contact and coordinate with Town Police (923 -5330) if Variable Message Signs (VMS) are to be used; and Roads Department (923 -5110) concerning any barricades and /or temporary directional signage to ensure it meets Town standards, that it is properly located and then promptly removed after the event. 5. Egress from the event shall be coordinated among Event Staff, Town Police, Town Transportation and RFTA. G. Public Health and Safety 1. Public restrooms should be open and available within the Snowmass Mall area; no additional porta- potties are being provided at this special event. 2. Applicant should contact and coordinate in advance with the Town Solid Waste Recycle Department (923 5110). Trash and recycling receptacles are to be located throughout the Snowmass Mall. 3. Any cables, wires, equipment and material shall be covered, concealed, secured and/or located in such a manner that event participants will not be placed at risk and the general public's health, safety or welfare will not be adversely affected. H. Liquor Control 1. There is no special event alcohol license issued for this particular event. Clean Up and Maintenance 1. At the conclusion of the event, all affected areas shall be cleaned /restored to pre event conditions by the Applicant. Applicant's clean -up crew shall also perform a final sweep of the Snowmass Mali area and Numbered Village parking lots the following morning, on Wednesday, February 22. 2012 Mardi Gras Celebration- Temporary Use Permit Page 4 of 5 2. Any damaged sprinklers, landscaping or other material shall be repaired or replaced at the event organizer and /or Applicant's expense, to the satisfaction of the land or property owner, within fourteen (14) days after the event unless other arrangements are made. Town property shall be repaired or replaced to the satisfaction of the Town Manager. J. Insurance 1. At all times during the term of this permit the Applicant shall maintain in full force and effect a comprehensive public liability insurance policy. The amount of insurance and extent of coverage shall be established by the property owners whose land is being used for the events. If at any time during the term of this permit the Applicant's insurance coverage shall lapse, be canceled or suspended, this permit shall automatically terminate and the Applicant shall cease operations hereunder. Attachment: 1- Application /Operations Plan Exhibit: A -Event Site Map 2012 Mardi Gras Celebration Temporary Use Permit Page 5 of 5 2012 Snowmass Mardi Gras Parade Tuesday, February 21, 2012 DATES/TIMES: Set -up: 02/20/2012 08:00 AM Start: 02/21/2012 03:00 PM End: 02/21/2012 05:00 PM Dismantle: 02/21/2012 07:00 PM Primary Jurisdiction: Overall Status: Submitted Event Category: PRIMARY CONTACT: David Elkan Send e -mail TOWN OF SNOWMASS VILLAGE PO Box 5010 Snowmass Village, CO 81615 Phone: (303) 522 -0302 Work: (970) 922 -2299 Town of Snowmass Village City of Aspen Town of Snowmass Village Pitkin County Special Event On -line Application Click HERE if you'd like to view the entire on -line application. Specific location(s): Snowmass Village Mall 2012 Snowmass Mardi Gras Parade Click HERE for a printer friendly view. SECONDARY CONTACT: Jaquie Stewart Send e -mail Work: (970) 618 -2225 OTHER CONTACTS: During event contact names phone numbers Primary: David Elkan (303) 522 -0302 Secondary: Jaquie Stewart (970) 618 -2225 DETAILS DOCUMENTS: Event Summary: The annual Mardi Gras Celebration is centered around tradtionai New Orleans merry making and carnival festivities. Entertainment includes: Page 1 of 4 Attachment 1 TUP Application /Ops Plan http: /specialevents. aspenpitkin. com details .cfm ?printviewflag =l &eventid =703 1/3/2012 Bead Throw Mardi Gras parade Children's clows face painting Expected attendance is 1,500 people. The crowd is mainly skiers /snowboarders that come to Snowmass Village for the day. MARDI GRAS CELEBRATION Feb 21, 2012 Schedule of Events: 3:OOpm Clowns and Face Painting 3:00pm Bead Throw 4:00pm Mardi Gras Parade 5 :OOpm Visit Snowmass Bars and Restaurants All events are free! Staff- 8 Security- 8 No vendors. Event is free open to the public. No amplified music. Site Plan (and maps): Attached is the map of the Mall where the Parade route will go at 4pm that day. mall scan.JPG 1.46 Megs Communication Plan: Jacqie Stewart- 970 -618 -2225 Dave Elkan- 922 -2299 No radios will be used. Medics will communicate 911. PSA's and Radio Ad's will be announced two weeks prior. Sandwich Boards signage will be posted with schedule. Security Plan: Meeker Security will be responsible for providing crowd control along the parade route; maintain clearance for parade participants, control access to grandstand near Christy Sports, and maintain clearance at key stairwells in case of emergency. 7 Security Officers will be on duty from 3pm- 5:OOpm along with 5 Marketing staff members. No public law enforcement services will be required. Page 2 of 4 http: /specialevents. aspenpitkin .com /details.cfm ?printviewflag =l &eventid =703 1/3/2012 Medical Plan: Emergency Medical Services will be summoned through 911. There will be a First Aid Kit on the balcony for safety purposes. Safety Plan: Proposed event attendee capacity is 2,500 people. Very minimal impact, as it is the skiers from the day. Transportation/Traffic Plan: The Gateway Transit Garage on Daly Lane will be used as a staging area for the start/finish of the Mardi Gras parade as in previous years. There will be a parade point person that is in charge of the lineup. Existing Rodeo Parking transit stops regulary scheduled TOSV shuttles and RFTA bus service will be adequate service for the event. Most attendees will be coming from the mountain. Parking Plan: No additional parking measure are needed. Sanitation/Recycling Plan: Cardboard trash bins will be placed throughout the Mall, in addition to the permanent bins. At the conclusion of the event, there will be a sweep of the Mall for all trash. There will also be a clean -up crew at 6am the following day to do a complete site clean -up and sweep of the Mali. The venue will be left in better condition than found. Lamas Events, Luis Mendoza's Company (970)618 -9280. Public restrooms will be open throughout the mall area. Alcohol Mitigation Plan: NO ALCOHOL WILL BE SERVED AS PART OF THE EVENT. Alcoholic beverages will be available for person 21 and over at licensed bars restaurants. Attendees shall not be allowed to bring alcohol in to the Mall area. Accessibility Plan: Security will make sure there is a clear path of travel throughout the entire walking mall ad all aspects of the event will be accessible to disabled persons. The restrooms are disabled person accessible. Alcohol Permit License: N/A Food Permit: N/A Sales Tax Bus. License: NO vendors at this event Reviewed and accepted: NO Miscellaneous Permits: N/A Public Notification: Radio Ad's Public Announcements will be made 2 weeks Page 3 of 4 http:// specialevents .aspenpitkin.comldetails.cfm ?printviewflag =l &eventid =703 1/3/2012 prior to Mardi Gras celebration. There will be no impact on surrounding neighbors. There are no agencies currently assigned to approve this event. Page 4 of 4 http:/ /specialevents.aspenpitkin.com/ details .cfm ?printviewflag =l &eventid =703 1/3/2012 SNOWMASS COLORADO 2012 Snowmass Mardi Gras Parade Upper Mall FiLYen. Lane Upper Mali Upper Mat? Q Schedule: All Events Are Free! 2- 4:OOpm Masquerade Mask Making Clowns and Face Painting 3:OOpm Massive Bead Throw 4:OOpm Mardi Gras Parade 5:OOpm Snowmass Bar and Restaurant Aprds Ski Wildwood Lodge- 25 Daly Line Lowe' Mall C:nt <r Exhibit A Event Site Map