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12-19-11 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES DECEMBER 19, 2011 CALL TO ORDER AT 4:00 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council Monday, December 19, 2011 at 4:00 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Bill Boineau, Mayor, John Wilkinson, Council Member, Markey Butler, Council Member, Jason Haber, Council Member, and Fred Kucker, Council Member. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public Works Director; John Dresser, Town Attorney; Marianne Rakowski, Finance Director; Barb Peckler, Administrative Assistant Chris Conrad, Planning Director; Susan Hamley, Marketing Director PUBLIC PRESENT: Mel Blumenthal, Victor Rauch, Mike Tande, John Michelman, Rick Griffin, Bob Purvis, Sally Sparhawk, John Hornblower, David Perry, Steve Alldredge and other members of the public interested in today's agenda items. Item No. 2 PUBLIC NON AGENDA ITEMS There were no public non agenda Items. Item No. 3 COUNCIL UPDATES Mayor Boineau noted the Santa will be in the Snowmass Mall and in Base Village next week from 4 6 p.m. Council Member Butler reminded everyone to please support the ringing of the bells in support of The Salvation Army. Council Member Haber thanked Jack Rafferty and Tom Yocum for starting work on the Ice Rink. Item No. 4 REVIEW OF PTRAB EXPECTATIONS AND ACTIONS 12 -19 -11 tc Minutes Page 2 of 6 Three members of the PTRAB were present: Mel Blumenthal, Victor Rauch, and John Michelman and there were three members on Skype: Greer Fox, Colleen Doyle and John Barrett. The purpose is to discuss the expectations of this Board. Included in today's packet was information provided by the PTRAB pertaining to, who we are, what we do and how we do it. The Ordinance and Board Composition are included. Mayor Boineau spoke to the letter that was written in regards to the PTRAB and its lack of support regarding the Ice Age Discovery. The PTRAB apologized for that letter and called it a stumble in the process and they asked to move forward in the relationship. One of the major concerns of PRTAB is the lack inclusiveness within the community and how to heal divineness of the full time, part time, locals and the guests. PTRAB Member Doyle would like to have a retreat with staff and Town Council and PTRAB to discuss goals and expectations. A major concern of PTRAB is the lack of funding for the two annual meetings each year and to get information from the board to more constituents. They discussed various ideas with Council for a newsletter and they would also like Council to consider another community wide survey. Council provided comments at this time. Council agreed to include PTRAB in those areas that Council may desire input. Item No. 5 RESOLUTION NO. 37, SERIES OF 2011 GRANTS Sally Sparhawk Chair of the Citizens Grant Review Board stated that before Council are the results and recommendations from its meeting. Mayor Boineau stated for the record that Council Member Butler has recused herself from this discussion. Council Member Wilkinson asked for a recap on the criteria and Sparhawk reviewed for the Council. John Wilkinson made the motion to approve Resolution No. 37, Series of 2012 approving the recommendations of the Citizens Grant Review Board. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor 0 opposed. Council Member Butler recused. Voting Aye: Bill Boineau, Mayor, John Wilkinson, Council Member, Jason Haber, Council Member, and Fred Kucker, Council Member. Voting Nay: None. Item No. 6 RESOLUTION NO. 38, SERIES OF 2011 FTA GRANT Town Attorney John Dresser reviewed the purpose of this Resolution and the Transportation Director was also available to answer questions. He explained this is the administrative resolution for receiving grants. John Wilkinson made the motion to approve Resolution No. 38, Series of 2012 approving the FTA Grant. Jason Haber seconded the motion. The motion was 12 -19 -11 tc Minutes Page 3 of 6 approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 7 RESOLUTION NO. 36, SERIES OF 2011 EOTC BUDGET Transportation Director David Peckler stated this is the budget that was presented at the last EOTC meeting which needs to be approved by each jurisdiction. Council Member Butler asked about the free bus service and Peckler noted that the new sub- committee will discuss the next steps and funding mechanisms. There will be discussions by the sub committees after the holidays prior to the EOTC meeting in March. Jason Haber made the motion to approve Resolution No. 36, Series of 2011 approving the EOTC Budget. John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 8 DISCUSSION POLICY DIRECTION AND RECOMMENDATIONS TO STAFF REGARDING POTENTIAL LAND USE CODE AMENDMENTS TO IMPROVE REVIEW PROCESSES AND PROCEDURES Planning Director Chris Conrad noted that one of the pending items listed on the Manager's Report is to call for the Planning Department to "review input from customers on the development review process and make recommendations on improving the process." He stated that he would like to initiate a discussion with Council to receive general direction regarding potential amendments to Chapter 16A and other chapters of the Municipal Code that may improve the development review process relating to building permits. He noted that amendments not relating to the Municipal Code will be developed by the Building Department with assistance from the Planning Department and implemented administratively. After a very lengthy discussion, Council asked that Conrad put together a group of people from the construction, architect and general contractor community and include the Snowmass Homeowners Association and possibly members of the community that have gone through the process to find efficiencies for the process. Staff was directed to 12-19-11 tc Minutes Page 4 of 6 provide Council with the members that should be on the committee to discuss the code and the current process and then bring back to the Council. Town Council took a break at this time. Item No. 10 SECOND READING ORDINANCE NO. 6, SERIES OF 2011 MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD Fred Kucker made the motion to approve a roll call vote for the Second Reading of Ordinance No. 6, Series of 2011 revising the Marketing, Group Sales and Special Events Board. John Wilkinson seconded the motion. The motion was approved by a vote of 3 in favor to 2 opposed. Voting Aye: Bill Boineau, John Wilkinson, and Fred Kucker. Voting Nay: Markey Butler, and Jason Haber Town Attorney John Dresser stated minor changes were made to the Ordinance from the first reading. Council Member Butler was not at the meeting for First Reading and she asked for an explanation on how Council landed with this recommendation to table to this meeting. Dresser explained and invited member John Quigley and Bob Purvis of the current marketing board to provide history of the Marketing Board. There was a lengthy discussion regarding business plan, strategic plan, product development and measuring success and performance standards. Item No. 9 FOLLOW -UP ON NEXT STEPS FOR CIP PLANNING Public Works Director Hunt Walker stated that at the September 12, 2011 meeting, council reviewed the 22 projects on the draft CIP list and rated the on a low (1), medium (2), and high (3) scale. He noted that the project listed below represents Councils consensus from that meeting: 1. The Council felt strongly that all of the West Village Transportation Projects be combined into one project. The four West Village projects included the Mall Transit Station, Mall Parking Program, Bus Storage Facility, and the Snowmelt Road Relocation. The next proposed step for this project is to review the last designs for the project from 2001. This is scheduled for January 9, 2012. 2. Because of the demands on the Rodeo Arena area, the undeveloped portion of the Entryway, the Council felt it was important to begin master planning the area. Council also wanted to include the Visitor Center and Ice Rink in the planning process. The next proposed step for this action includes developing an RFP for 12 -19 -11 tc Minutes Page 5 of 6 planning services and obtaining the Council's approval for that RFP. This is anticipated to be presented to Council by March 1, 2012 3. Council urged Staff to develop a building replacement schedule for all Town Facilities similar to the Housing Department's. The next proposed step it to create the replacement schedule by April 1, 2012. 4. If the costs could be kept low, consider building a gravel parking lot on the Point site adjacent to Town Hall. The next proposed step is to review SGM's plans for a parking lot on the Point Site, and determine the cost of building a gravel parking lot instead of a paved one. 5. Remove the Trails to Transit project from the CIP list and add it to the Trails Master Plan. The next proposed step is to update the Trails Master Plan which was last approved, staff believes, in May of 1988. 6. Remove the Snowmasstodon project from the CIP list because it will be a privately funded project. The purpose of this meeting is to review the CIP list and confirm Council scores, findings and the next steps for each action item. After discussion Council consensus was to move forward with the listed recommendations. Walker also noted that staff has done some internal work on the Brush Creek/Owl Creek round about. Item No. 11 MANAGER'S REPORT Town Manager Russ Forrest noted that he received a request from Tom Yocum, a Snowmass Village resident and President of the Snowmass Western Heritage Association, to allow the ice rink to be covered under the Town's insurance. He also noted that if it was under the Town's insurance, the Town would have to manage it and have staff present at all time. Council consensus was they did not have enough information to make a decision. Item No. 12 AGENDA FOR NEXT TOWN COUNCIL MEETING January 9, 2012 At this time there were no changes to the agenda, Council Member Butler stated she may be out for surgery but is working on getting the date changed. Item No. 13 APPROVAL OF MEETING MINUTES FOR September 19, 2011 Regular Meeting 12 -19 -11 tc Minutes Page 6 of 6 Markey Butler made the motion to approve the minutes for the Snowmass Village Town Council Regular meeting on September 19, 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber, and Fred Kucker Voting Nay: None. October 3, 2011 Regular Meeting Fred Kucker made the motion to approve the minutes as amended for the Snowmass Village Town Council Regular Meeting on October 3, 2011. Jason Haber seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber and Fred Kucker. Voting Nay: None. Item No. 14 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Council Member Wilkinson stated he like the new sign for the Snowmasstodon Discovery Center 4 miles from the intersection of Brush Creek and Highway 82. Item No. 15 ADJOURNMENT At 8:26 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, December 19, 2011. Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber, and Fred Kucker. Voting Nay: None. This set of minutes was approved y the Snowmass Village Town Council at their Regular Meeting on Monday, March 5, 2012. M Sit By, C. CXJ Rhonda B. Coxon, CMC Town Clerk