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08-01-11 Town Council MinutesCALL TO ORDER AT 4:00 P.M. Mayor Boineau called to order the Regular meeting of the Snowmass Village Town Council on Monday, August 1, 2011 at 4:45 p.m. Item No, 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason Haber. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: PUBLIC PRESENT: Item No. 2 PUBLIC NON-AGENDA, ITEMS Item No. 3 COUNCIL UPDATES SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES AUGUST 1, 2011 Russ Forrest, Town Manager, Hunt Walker, Public Works Director; Joe Coffey, Housing Director; Terri Everest, Assistant Housing Director; Administrative Assistant, Barb Peck ler; Marianne Rakowski, Finance Director. Joe Brown, John Michelman, Michael Tande, Hugh Templemen, Mel Blumenthal, Steve Sewell, Steve Parmelee, Kathleen Wanatowicz other members of the public interested in items on today's agenda. Joe Brown a twenty five year resident of Snowmass Village and owns a Creek Side Unit is asking permission from Council to rent his unit for at least a year to take care of some personal issues. Housing Manager Joe Coffey would like Mr. Brown to submit a letter of request to the Housing Office and have it put on a future agenda. The Council would like to see more information and a copy of the current policy. Silvertree Hotel Mayor Boineau stated that he had the pleasure of meeting the potential new owners of the Silvertree Hotel and stated he is looking forward to working with them in the future. American Airlines Council Member Wilkinson stated he would like to know budget implications for projects such as American Airlines and Skittles from Marketing Budget before making any decisions in Council meetings. Plastic Bags 08 -01 -11 tc Minutes Page 2 of 6 Mayor Boineau stated there is a really informative movie out called "Bag It" about the consumption of plastic bags in this country. He will try to organize a showing at Town Hall for those interested. EOTC Council Member Wilkinson stated that the discussion of how we fund the free bus service between Aspen and Snowmass is still a hot topic and will be up for discussion at the next EOTC meeting. Item No. 4 RESOLUTION NO. 23, SERIES OF 2011 APPOINTING NEW BOARD MEMBERS TO THE CITIZENS GRANT REVIEW BOARD AND THE PART TIME RESIDENTS ADVISORY BOARD Administrative Assistant Barb Peckler stated the purpose of this agenda item is to approve new members to the Part Time Resident Advisory Board (PTRAB) and the Citizen Grant Review Board. John Hornblower applied for the open position on the Citizens Grant Review Board and John Michelman applied for the open position on PTRAB. Markey Butler made the motion to approve Resolution No. 23, Series of 2011 appointing new members to Town Boards. John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. Item No. 5 HOUSING GUIDELINE IN COMPLEX PRIORITY MODIFICATION Housing Manager Joe Coffey stated the purpose of this discussion is to address the in complex priority regulation listed in the Permanent Moderate Housing Regulations. Coffey is requesting Council approval to modify the in complex priority guideline to the one listed below. 17.3.4.2 In Complex Priority. A qualified applicant who is an employee owner of greater than one (1) year of a housing unit in the project where a housing unit offered for sale is located of greater or lesser number of bedrooms offered for sale shall be deemed the first priority qualified purchaser for the purchase of the housing unit without regard to prioritization criteria. In the event that two or more such qualified applicant employee owners desire to purchase the housing unit, then employment prioritization shall be utilized to determine the first priority qualified purchaser. He stated that this will allow owners within the same complex to bid on a same type unit but on a different floor or building. 08 -01 -11 tc Minutes Page 3 of 6 Jason Haber made the motion to approve the new regulation language. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. Council Member Haber asked if the committee has discussed the eligibility of special districts within our guidelines recently. Town Manager Russ Forrest reminded Council this is not a standing committee they get together at the request of staff. Item No. 6 REVIEW BRUSH CREEK LOCATION FOR THE "BLISSFUL HELIX" ART PIECE Administrative Assistant Barb Peckler stated Council had reviewed the artist's rendering of option Al and A2 for possible site for the "Blissful Helix" art sculpture at a previous meeting and asked for additional renderings for this meeting. Jim Kehoe from the Snowmass Arts Advisory Board was present to answer questions. Bland Hoke worked at Anderson Ranch several years ago and created a sculpture using the decommissioned Sheer Bliss lift cable. The project was proposed as a temporary installation on Snowmass Mountain, and it was permitted by the Forest Service to stay for a couple of winters. However, now it needs to be moved to another location. Bland contacted SAAB board to see if TOSV had any suggestions. Attached are four recommendations that were proposed. After discussion Council consensus was to keep the piece of art within Snowmass Village but not the suggested Al and A2 site. They directed staff to check with Ski Company to see if there was any of their land available outside the Forest Service to house this piece of art. They also asked that staff continue looking at Town land. Item No .7 CAPITAL IMPROVEMENT PROJECTS DISCUSSION Public Works Director Hunt Walker stated purpose of this meeting is to: 1. Review, discuss, and accept or modify the CIP planning process as outlined in the attached CIP titled "Town of Snowmass Village Capital Improvement Program 2011 2015." For Example, does the Council agree that the definition of a Capital project is one with a cost of $50,000 or more and a useful life of 10 years (page 1 under Policies and Procedures)? Does the Council accept the criteria for evaluating a project (page 7 under Criteria List and Scoring Matrix) or would it like to develop its own criteria for prioritizing projects? 08 -01 -11 tc Minutes Page 4 of 6 2. Listen to Staff's presentation on the 23 projects contained in the draft CIP. As each project is presented ask clarifying questions about the nature and necessity for the project. Staff requests Council defer prioritizing projects until their next CIP meeting. He stated as part of the 2011 Strategic Planning process that occurred in January, Council directed Staff to develop a draft CIP. In addition, last year the Financial Advisory Board (FAB) reviewed the Town CIP with Town staff and made recommendations to Council on how to manage capital projects more efficiently and effectively. Most of the FAB's recommendations pertain to the implementation and construction of projects after capital projects have been developed and prioritized. In response to the FAB's suggestions the Town Manager developed a document entitled "Capital Projects -Best Management Procedures in the Town of Snowmass Village." The 2011 2015 CIP is consistent with the FAB's recommendations and staff's BMP. At this time Walker reviewed and provided historical background for each of the 23 projects. He asked that the Council review the projects and rank them in priority of what next steps. Kathleen Wanatowicz a resident of Snowmass Village spoke to the transit issue regarding a joint project with developers and finding alternate solutions to the current situation. She also noted we might have to "shop" this project out. At 6:41 p.m. Council Member Kucker left the meeting. Item No, 8 MANAGER'S REPORT CAST Meeting Russ Forrest noted there is CAST meeting in Grand Lake on August 25 and 26. Blast the Mass Russ Forrest stated that Blast the Mass event will be in Snowmass Village this weekend and reminded everyone there will be camping at the soccer field. Celebration of Life Administrative Assistant Barb Peckler reminded the public of the Celebration of Life for Clay Owen on Saturday, August 6th from 2:00 5:00 at the Gathering Center in Carbondale. Financial Sustainability Council Member Haber stated this item would be a great discussion with the CIP at a Special Meeting. He would like the historical information on the Urban Renewal Authority for Council Member Kucker and himself. Steve Parmelee a Snowmass Village resident spoke to the high unemployment rate, 08 -01 -11 tc Minutes Page 5 of 5 real estate listings and cautioned to be very careful when talking about large projects and deals like the American Airlines. Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING August 15, 2011 Council and staff agreed to add the Ice Age Discussion, take the Capitol Improvement Project off, add the Art placement and a potential plastic bags discussion. Item No. 10 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Anderson Ranch Mayor Boineau announced that Anderson Ranch is having its big Art Auction this weekend and it is open to the Public. RFTA Council Member Wilkinson noted he will be attending a RFTA meeting this week and the BRT is moving forward and the bike path near Catherine's store which was washed out by a storm is also being worked on. Plastic Bags Council Member Wilkinson also stated he would like to see us incentivize instead of penalize on the bag issue. Item No. 11 ADJOURNMENT At 7:55 p.m. John Wilkinson made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, August 1, 2011. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, John Wilkinson, Fred Kucker, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. This set of Minutes was approved by the Snowmass Village Town Council at the Regular Meeting on Monday, October 3, 2011. Sufi tad By, a/iv Rhonda B. Coxon, CMC Town Clerk