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01-07-13 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JANUARY 7, 2013 CALL TO ORDER AT 400 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, January 7, 2013, at 4:01 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public Works Director; John Dresser, Town Attorney; Rhonda Coxon, Town Clerk; Steve Ferris, Community Development Director; and Art Smythe, Chief of Police PUBLIC PRESENT: Bob Sirkus, Gary Hartman, Tom Yocum, Kirstie Ferguson, Michelle Bates, Irene Greiser, Jim Gustafson, Kevin Ward, Paul Major, Mel Blumenthal, Harry Andrews, Greg Smith, David Rachofsky, Darryl Grob, and other members of the Public interested in today's Agenda Item No. 2 PUBLIC NON-AGENDA ITEMS Mel Blumenthal a part time resident of Snowmass Village and member of the Part Time Residents Board speaking on behalf of himself stated he is very disappointed with the actions of the Council during the discussions of the Roaring Fork Mountain Club and he also feels the Council is not taking into consideration the recommendations of their Advisory Boards. Item No. 3 COUNCIL UPDATES Council Member Butler noted that there is new exercise equipment at the Recreation Center. She thanked the Town and staff for the wonderful new equipment. Butler also noted that this coming weekend is WinterSkol and there will be a broom ball game at the ice rink in Snowmass Village. 01 -07-13tc Minutes Page 2 of 6 Mayor Boineau stated Snowmass Village lost a long time local last Sunday, Patsy Hileman. Mayor Boineau thanked the volunteers that keep the Ice Rink going; it is a great amenity for the community and guests. Item No. 4 RESOLUTION NO. APPOINTING MEMBERS TO NEW TERMS FOR BOARDS AND COMMISSIONS Mayor Boineau and Council interviewed those present at the meeting. Due to their being more applicants than positions the Council voted on the members to be appointed by the resolution. They were the Marketing, Group Sales and Special Events Board and the Planning Commission. Fred Kucker made the motion to approve Resolution No. 3, Series of 2013 appointing new members to Boards and Commissions. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Item No. 5 PRESENTATION BY NORTHWEST COLORADO COUNCIL OF GOVERN HIP Interim Executive Director Liz Mullin was present and provided a verbal presentation which is included in today's packet information. After a lengthy discussion the Council decide to vote on membership to this organization. Bill Boineau made the motion to approve to allocating from the General Fund for the membership of $6,091 and bring forward within a supplemental budget at a future meeting. Jason Haber seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. Voting Nay: None. Item No. 6 RESOLUTION NO. MITIG ATION PLAN A RESOLUTION ADOPTING THE PITKIN COUNTY MULTI-JURISDICTIONAL ALL HAZARDS PRE-DISASTER MITIGATION PLAN 01-07-13tc Minutes Page 3 of 6 Chief of Police Art Smythe presented this resolution and stated in 2005 the Town Council approved a comprehensive Pre-Disaster Mitigation Plan for Pitkin County which included Snowmass Village. He noted the Federal Disaster Mitigation Act of 2000 requires that jurisdictions prepare and adopt an updated version of the Pre-Disaster Mitigation Plan every five years in order to be eligible for future funding for planning projects under multiple FEMA grant programs. Part of Snowmass Village's ability to be prepared for any type of disaster is Pre-Disaster Mitigation Planning. In order for FEMA to approve this Plan, it must be officially adopted by all of the participating governing bodies. Jason Haber made the motion to approve Resolution No. 7, Series of 2013- Pre- Disaster Mitigation Plan. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. Voting Nay: None. Item No. 7 RESOLUTION NO, 1 SERIES OF 2013 DESIGNATION OF PUB NOTICE BOARDS -CONSIDERATION OF A RESOLUTION DESIGNATING THE LOCATION OF THE OFFICIAL PUBLIC NOTICE BOARDS FOR THE TOWN OF SNOWMASS VILLAGE Town Clerk Rhonda Coxon stated that at the first meeting of each year the Council approves a Resolution designating the location of the official Public Notice Board, this is that resolution. Markey Butler made the motion to approve Resolution No. 1, Series of 2013, designation of the Public Notice Board in Snowmass Village. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Item No. 8 RESOLUTION NO, 2 SERIES OF 2013 APPOINTING MUNICIPAL JUDGE- A RESOLUTION APPOINTING H. LA/SON WILLS AS MUNICIPAL JUDGE SETTING THE TERM OF OFFICE AND COMPENSATION, Town Clerk Rhonda Coxon noted that the Judge was unable to attend the meeting today. She also noted that the Judge is requesting a parking pass for Snowmass Village Lots this year and status quo with compensation. The Council agreed to the parking pass. 0 1 -07-1 3tc Minutes Page 4 of 6 Markey Butler made the motion to approve Resolution No. 2, Series of 2013 appointing H. Lawson Wills as Municipal Judge. Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson and Bill Boineau. Voting Nay: None. Item No. 9 ROARING FORK BROADBAND INITIATIVE INTRODUCTION AND PROGRESS REPORT Director of Community Development Steve Ferris introduced Kevin Ward with Aspen Strategy Center. Ward provided a summary presentation and request for comments on the Roaring Fork Broadband Coalition's effort to establish a Broadband Infrastructure Master Plan for Pitkin County. After hearing the presentation the Council agreed that this is a needed service and feels this is a great start to the RFP and Snowmass Village looks forward to working with the coalition in the future. Item No. 10 MANAGER'S REPORT Town Manager Russ Forrest stated he would like to get the Council Retreat date set and it appears that January 30th in the morning would work for everyone on Council. Item No. 11 AGENDA FOR NEXT TOWN COUNCIL MEETING Tuesday, January 22, 2013 Town Manager Russ Forrest reviewed the current agenda with the Council. Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS Council Member Haber asked where we are with Entryway Master Plan and applying for LOCO grants especially in the context of the Ice Rink. Town Manager Russ Forrest stated the February or March timeframe. Mayor Boineau stated he received a complaint letter about the machines in the Recreation Center that don't work and the TV's being out for over a week. He also noted there is a RFTA Meeting in Carbondale on Thursday at 7:00 p.m. Council Member Jacobson spoke to a magazine called Zone 4 which has High 01-07-13tc Minutes Page 5 of 6 Mountain growing information lifestyle. He also spoke to the kick off of the Seed Library at the Basalt Library, tonight and then he addressed the language in the Ordinance creating the Marketing, Group Sales and Special Events Board in promoting the activities within the Village. He also spoke to a press release that outlined the aims and objectives of Related in terms of sustainability. Item No. 13 EXECUTIVE SESSION At 6:45 p.m. Bill Boineau made the motion to enter closed session, Town Council will now meet in Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss two items Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss two items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Village Municipal Code Section 2-45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6-402(4)(c) and Snowmass Village Municipal Code Section 2-45(c)(2); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) and (b) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. At 7:01 p.m. Fred Kucker made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council on Monday, January 7, 2013. Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 01 -07-13tc Minutes Page 6 of 6 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Item No. 14 ADJOURNMENT At 7:02 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, January 7, 2013. Jason Haber seconded the motion. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. This set of minutes was approved at a Regular Meeting of the Snowmass Village Town Council on Monday, February 4, 2013. Submitted By, Z Rhonda B. Coxon, CMC Town Clerk