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03-04-13 Town Council Minutes SNOWMASS VILLAGE REGULAR MEETING MINUTES MARCH 4, 2013 CALL TO ORDER AT 400 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, March 4, 2013 at 4:03 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Bill Boineau, Chris Jacobson, Jason Haber, Fred Kucker and Markey Butler COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public Works Director; John Dresser, Town Attorney; Rhonda Coxon, Town Clerk; Steve Ferris, Community Development Director; Mark Kittle, Building Official; Kelly Vaughn, Communications Director PUBLIC PRESENT: Julie Mann, Tom Goode, Mona Newton, Debbie Shore, Sally Sparhawk, Carol Gaudin, Randy, Bennett, Dianna Goals Item No. 2 PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 3 COUNCIL UPDATES Council Member Haber spoke to the Ice Age Committee and stated they have received a report from John McCartner on a multiyear road map with recommendations on how to move forward with and the next steps. He noted the Ice Age Committee will report to Council in the near future. Council Member Kucker stated that he attend a Nordic Council Meeting and he noted everyone is pleased with the golf course usage and they are trying to keep up 03-04-13tc Minutes Page 2 of 5 with the demand for dog bags and emptying the garbage bins. Mayor Boineau stated there will be another EOTC meeting this week on Thursday at 4:00 p.m. in Aspen. Council Member Butler arrived at 4:05 p.m. Item No. 4 PRESENTATION ON PROPOSED RENEWABLE PROJECT Council Member Haber stated that as this report was written, he is not able to participate in this item as he is employed by C.O.R.E and this report shows them handling the Management portion of this item so he recused himself. Town Manager Russ Forrest stated the purpose of this discussion is to review a concept for creating a renewable energy project for Town of Snowmass Village (the municipality) buildings, outdoor lighting, and snowmelt systems. The Council is being requested to review the attached concept paper and determine if a formal request should be made to Holy Cross for$500,000 to be leveraged in developing an energy efficiency and renewable energy project with other public/private sources if funding to reduce the Town energy consumption. Chris Jacobson made the motion to table this discussion until April 8th, 2013 as to separate the contractual discussion from the RFP process. Voting Aye: None. Voting Nay: None. The motion died to a lack of second. Town Manager Russ Forrest provided history and noted this is a concept or idea and then the questions is how we do we get the concept or idea done. After a very lengthy discussion between Council and staff consensus was to spend the money to do the RFP and let them know how much money is available and there is some internal competing interest for the money. While this is being done the Town could do some type of survey to find out on what the community would like to spend the money. Mona Newton from C.O.R.E., and members of the Environmental Advisory Board were available for this discussion. Town Manager Russ Forrest will bring a Resolution to the next meeting for the expenditure of $9,500 for the Request for Proposal. Item No. 5 PRESENTATION ON OPTIONS FOR GREEN CONSTRICTION CODES Chief Building Official Mark Kittle noted the purpose of this discussion is to review current commercial building codes adopted by the Town as they related to sustainability. He stated the Town is currently using the 2009 International Energy 03-04-13tc Minutes Page 3 of 5 Conservation Code which addresses energy efficiency; however, indoor air quality, sustainable building materials, reuse or recycling of construction materials, storm water management and water conservation are all topics that should be considered in a "green" building code. After a lengthy discussion the Council directed staff to implement option A in today's packet which read: Option A: • Adopt the new 2012 International Energy Conservation Code. • Implement the new Snowmass Water & Sanitation District regulations as part of the Municipal code. These regulations are scheduled to be ready for adoption late this spring. SWSD has collaborated with the State to implement regulations regarding water conservation, backflow prevention, and water quality and landscape irrigation. • Integrate regulations found in Chapter 4 of the IgCC , Site Development and Land Use, into the Land Use code. Many of these specific topics can already be found in Chapter 16 of the Municipal code. • Integrate regulations found in Chapter 5 of the IgCC, Material Resource Conservation and Efficiency, into the Construction Management Plan regulations. These regulations primarily pertain to construction sites and could easily incorporate new rules for recycling, deconstruction of existing structures instead of demolition, reuse of existing materials, using bio-based and indigenous materials. • Integrate regulations found in Chapter 8 of the IgCC, Indoor Environmental Quality and Comfort, into amendments of the IBC. Town Council directed Mark Kittle to convene an Ad Hoc committee to help him "cherry pick" what would work for the Town of Snowmass Village and to look at the entire IgCC. Fred Kucker made the motion to approve moving forward with Option A in today's packet. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. 03-04-13tc Minutes Page 4 of 5 Town Council took a break at this time. Item No. 6 DISCUSSION ON THE 2013 STRATEGIC PLAN Town Manager Russ Forrest provided an updated 2013 Strategic Plan from the Council retreat. Council reviewed the document line by line and page by page and made language changes through goal 2F and due to the length of this meeting asked the remainder of the goals be put on a future agenda. Item No. 7 MANAGER'S REPORT Items that were discussed included: 1) Ex-Officio Member of the Marketing, Group Sales, and Special Events Board 2) Aspen International Mountain Foundation 3) CAST Meeting in Denver March 14, 2013 4) Follow-up from the Council Planning Retreat Item No. 8 AGENDA FOR NEXT TOWN COUNCIL MEETING * March 18, 2013 Council reviewed the agenda for March 18th, 2013. Item No. 9 APPROVAL OF MEETING MINUTES FOR * February 4th, 2013 - Regular Meeting Markey Butler made the motion to approve the Regular Meeting Minutes for the Snowmass Village Town Council on Monday, February 4, 2013. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson and Bill Boineau. Voting Nay: None. Item No. 10 COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS There were no comments from the Council at this time. Item No. 11 ADJOURNMENT At 8:15 p.m. 03-04-13tc Minutes Page 5 of 5 Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, March 4, 2013. Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. This set of minutes was approved at a Regular Meeting of the Snowmass Village Town Council on Monday April 8th, 2013. Submitted By, 7 7 Rhonda B. Coxon, LC64&e- Town wn Clerk