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01-22-13 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES TUESDAY, JANUARY 22, 2013 Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public Works Director; John Dresser, Town Attorney; Rhonda Coxon, Town Clerk; Steve Ferris, Community Development Director; and Brian Olson, Police Sergeant; Susan Hamley, Director of Snowmass Tourism PUBLIC PRESENT: David Corboin, Dale Will, Jon Peacock, Paul Taddune, Steve Santomo, Julie Kolar and other members of the Public interested in today's Agenda CALL TO ORDER AT 400 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Tuesday, January 22, 2013 at 4:01 p.m. Item No. 2 PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 3 COUNCIL UPDATES Council Member Haber noted that the light at the Ice Rink have been staying on throughout the entire night and asked that Public Works Director Hunt Walker will look into this matter. It was decided to leave lights on until 9:00 p.m. and modify the Temporary Use Permit to reflect the change to 9:00 p.m. He also comments on the light shining on the electronic variable message sign, is this necessary! Council Member Butler stated that Chuck and Joyce Shenk's grandson died at 18 months old, please send them condolences. Mayor Boineau attended a meeting this morning with the Pitkin County Commissioners for the US Pro Challenge Cycling Race coming to the Valley in August. He also noted 01-22-13 Minutes Page 2of5 the X Games are this weekend; he will be handing out awards on Saturday at 2:45 p.m. Council Member Jacobson passed out the Sustainable Mountain Development in North America Report for the Council, he noted it contains a lot of great information. He also stated he met John McCarter who is helping the Tusk Force and thanks to the Crown's family foundation for bringing him and his services to us. Council Member Kucker spoke to the memorial services for the young Genshaft boy. He noted the family is taking visitors from 6:00 - 8:00 p.m. following Jewish tradition. Item No. 4 WAY FINDING PROJECT" UPDATE Public Works Director Hunt Walker and Julie Kolar from Esse design presented PowerPoint presentation for the Council to review and approve the final draft of the Comprehensive Way finding plan. The presentation was broke into 5 zones and they explained the logic of each zone. There were stakeholders present at the meeting that participated in the process. In the next steps staff will begin the design and manufacturing phase. The intent is to install the Zone 1, Zone 2 and potentially the Zone 3 signs in the summer and fall of 2013. Council provided comments and concerns, staff address the concerns and the Council agreed to the next steps. Item No. 5 RESOLUTION NO. 8 SERIES OF 2013 -SKY MOUNTAIN INTERGOVERNMENTAL AGREEMENT WITH PITKIN COUNTY Jon Peacock and Dale Will from Pitkin County were available at the meeting to resolve the Droste/Sky Mountain Open Space Tax Collection Intergovernmental Agreement (IGA) Town Manager Russ Forrest provided a brief history since 2010 for the benefit of the Public and the new Council Member. He noted the purpose of today's discussion is to review two alternative Intergovernmental Agreements related to the commitments of the Town based on an affirmative vote of the tax payers of Snowmass Village to contribute $2,000,000 to the purchase of the Sky Mountain/Droste property. The key issue is how to address the $40,000 collection fee the Council will assess on this property tax. Each Council Member provided comments and where they stand on this issue. Markey Butler made the motion to approve Resolution No. 8, Series of 2013, including option "A" that was provided in today's packet. Bill Boineau seconded the motion. The motion was approved by a vote of 3 in favor to 2 opposed. Voting Aye: Markey Butler, Chris Jacobson, and Bill Boineau. 01-22-13 Minutes Page 3 of 5 Voting Nay: Jason Haber, and Fred Kucker. Item No. 6 PUBLIC HEARING AND RESOLUTION NO. 4, SERIES OF 2013 - CARRIAGEWAY SUBDIVISION PLAT (250 CARRIAGE WAY) Mayor Boineau opened the Public Hearing for comments from the public at 5:55 p.m. Senior Planner Jim Wahistrom stated that all posting and publishing legal requirements have been met. He provided the history of this project which was included in today's packet and staff also included Resolution No. 4, Series of 2013 for Council consideration. Markey Butler made the motion to approve Resolution No. 4, Series of 2013, Carriage Way Subdivision Plat. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. Voting Nay: None. Item No. 7 OVERVIEW OF TOSV COMMUNICATIONS PLAN Town Manager Russ Forrest provided the purpose of this discussion and introduced Kelly Vaughn the Town's Director of Communication who presented a PowerPoint presentation for the Council which is also include in today's packet. Forrest noted the Town of Snowmass Village 2013 Strategic Plan lays out goals and actions necessary to achieve our Aspiration Statement, and stay true to the four established core service areas. One goal outlined in the Strategic Plan is to identify, prioritize, and plan opportunities to improve community engagement in TOSV governance, and two-way communication with the community. This includes the development of a detailed communications plan for the approval by the Town Council that includes the opportunity for two-way communication, and includes recommendations on using surveys in the future. The strategic plan targeted June, 2013 for the completion of this plan. Kelly Vaughn assumed the position of Director of Communications in September, 2012, and upon hiring set out to update the strategic communications plan. Therefore, today's presentation reflects the research, observations, and collaborations undertaken since Vaughn's hiring in September, 2012. Item No. 8 MANAGER'S REPORT 01-22-13 Minutes Page 4 of 5 Town Manager Russ Forrest asked that Council let him know at the next regular Council Meeting who the liaison from Council would be for NWCCOG. He stated the liaison is able to attend these meetings by phone. Forrest also stated that per Chapter 16 in the Land Use Code the Planning Commission is to provide an annual State of the Comprehensive Plan report at a joint meeting with the Town Council and Planning Commission during a Public Hearing. At this time Forrest discussed the retreat date options based on Council calendars and the Council agreed on February 13 and the Mayor would like at least a six to eight hour time period. Council Member Haber is only willing to commit to a half day and will not commit to that at this time. Mayor Boineau is asking all Council Members commit to the six to eight hours. Council Member Kucker would like to have a reasonable agenda with a time table so we can get through each agenda item and stick to the time frame to achieve our objectives. After discussion Council consensus was to hold the retreat in the Council Chambers. Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING * February 4, 2013 Town Clerk Rhonda Coxon stated in addition to the items in the packet there will a resolution appointing more new board members, the appreciation resolutions for those members that served on boards and the resolution approving grant monies to Health and Human Service organizations. Item No. 10 APPROVAL OF MEETING MINUTES FOR Markey Butler made the motion to approve as amended the Regular Meeting Minutes for the Snowmass Village Town Council for Monday, December 3, 2012, Jason Haber seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber, and Fred Kucker. Voting Nay: None. Bill Boineau made the motion to approve as amended the Special Meeting Minutes of the Snowmass Village Town Council on December 10, 2012. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler abstained. 01-22-13 Minutes Page 5of5 Voting Aye: Bill Boineau, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Abstained: Markey Butler. Item No. 11 COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Council Member Haber stated he attended a Regional meeting on Sustainability issues with representative throughout Region 12 looking at all the work on sustainability issues and how we might collaborate. He also stated at the end of the month he will be attending a summit put on by the Office of Economic Development exploring needs and opportunities across the state on all economic issues. He also commented on the Ice Age Discovery Committee and looking forward to working with John McCarter with his expertise. At this time it was Council consensus to change the hours of the lights at the Ice Rink to dusk until 9:00 p.m. Council would also like to see some marketing of this amenity to the locals and guests. Item No. 12 ADJOURNMENT At 7:35 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, January 22, 2013. Jason Haber seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. This set of meeting minutes was approved by the Town of Snowmass Village Town Council at their Regular Meeting on Tuesday, February 19, 2013. S tted By, J Rhonda B. Coxon, CMC Town Clerk