Loading...
06-17-13 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JUNE 17, 2013 CALL TO ORDER AT 300 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 17, 2013 at 3:04 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. - - COUNCIL-MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager, Hunt Walker, Public Works Director, John Dresser, Town Attorney; John Baker, Road Supervisor; David Peckler, Transit Director; Beth Albert, Marketing Director; Marianne Rakowski, Finance Director Rhonda B. Coxon,Town Clerk, PUBLIC PRESENT: Steve Alldredge, Nancy Lesley, Sandra Doebler, Kristin Lathrop, Bill Tomcich, Cameron Wenzel, Joe Lang, Jill Beathard, Robert Sinko, Heidi Zuckerman, Teri Hooper and other members of the Public interested in today's Agenda items. Item No. 2: PRESENTATION BY CIRSA Tami A. Tanoue General Counsel Claims Manager from CIRSA presented a PowerPoint presentation providing the Oath of office, Liability and best practices for Elected Officials and Board and Commission Members. Item No. 3 PUBLIC NON-AGENDA ITEMS There were no Public-Non Agenda Items for discussion. The meeting is being filmed from this point. Item No. 4 COUNCIL UPDATES Council Member Butler noted there are some down trees on Powerline, the upper section. 06-17-13tc Minutes Page 2 of 6 Council Member Butler spoke to the Snowmass Village Heritage Association at the Viceroy on August 10, 2013 to celebrate the history of Snowmass Village. Mayor Boineau reminded the public of the "Ready Set Go" program being hosted by the Snowmass Wildcat Fire Protection District this Wednesday at 6:00 p.m. at the Fire Department. Item No. 5 FUNDING REQUEST FOR US PRO CHALLENGE AND JAS Town Manager Russ Forrest stated this is an approved funding request from the Marketing, Group Sales and Marketing and Special Events Board from their June 6, 2013 meeting. He noted one funding request was for JAS and one funding request from US Pro Challenge. The Board supported both requests. Nancy Lesley City of Aspen's Director of Special Events and Marketing along with Bill Tomich from Stay Aspen Snowmass spoke to the race and provided a PowerPoint presentation for the US Pro Challenge. Fred Kucker made the motion to approve the amount of $112,000 to help fund the US Pro Challenge. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. Voting Nay: None. Steve Alldridge provided a letter from Related West Pac in support of providing additional funding of $45,000 to JAS for the Labor Day Festival. Council asked questions of Robert Sinko Chairman of the Marketing, Group Sales and Special Events Board. Markey Butler made the motion to approve the amount of $45,000 in additional funding to JAS for the Labor Day Festival. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. Voting Nay: None. Item No. 6 RESOLUTION NO. 19, SERIES OF 2013 - PROPOSED MINOR AMENDMENT TO PLAT MELTON RANCH UNIT 1 , LOTS 23 & 24 (LOT LINE ADJUSTMENT} 06-17-13tc Minutes Page 3 of 6 Council Member Jacobson recused himself as he is an owner of one of the Lots in this application. Planner Sloan Campi stated that the Melton Ranch One HOA and the Applicant Jacobson have come to an compromise of the concerns that were made at the June 3, 2013 Regular Meeting of the Snowmass Village Town Council. The issue had to do with the number of feet for the set back on Lot 23. Markey Butler made the motion to approve Resolution No. 19, Series of 2013 Lot 23 and 24 Lot Line Adjustment which is a Minor Amendment to the Plat Melton Ranch Unit One. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. Voting Nay: None. Town Council took a break at this time. Item No. 7 BRUSH CREEK ROAD IMPROVEMENTS AND UPDATE ON WAY FINDING, PROJECT Public Works Director Hunt Walker and Lee Barger from SGM provided a presentation for Council. Walker noted he is requesting Council approve removing and replacing the Highline Road Roundabout apron, installing the pedestrian improvements at Mountain View, deferring the Faraway/Brush Creek Road pedestrian improvements to at least 2014, and consider alternative funding sources for the Owl Creek/Brush Creek Road mini-roundabout. At this time they went through each project one by one with a recommendation of timeline and the budget impact. Item No. 3 FOLLOW-UP ON OPTIONS FOR COMMUNITY SURVEY Communications Director Kelly Vaughn stated this is a follow up with information requested by Council at the June 3, 2013 presentation on alternatives to the scope of work for the proposed 2013 Community Surveys. She noted she is requesting Council consider her recommendation and approval for funding. It was noted for the record that PTRAB submitted a letter in support of Options 2. Fred Kucker made the motion to approve Option 2 - work with RRC to assist staff in the development of a long term survey program at a cost of $10,300 in 2013. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. 06-17-13tc Minutes Page 4 of 6 Voting Nay: None. Item No. 9 APPROVAL OF 2013 STRATEGIC PLAN Town Manager Russ Forrest noted that the updated draft for the 2013 Strategic Plan for the Town Council's final review. He stated the purpose of this document is to provide a strategic plan for TOSV Council Members and administrators. This Strategic Plan also includes an updated action plan for the next 1-2 years to help inform and prioritize actions, and provide accountability for the completion of the Council's goals. Forrest noted this plan should be reviewed and updated on an annual basis, or as the Council's goals change. Markey Butler made the motion to approve the 2013 Strategic Plan. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Jason Haber, Fred Kucker, Markey Butler, Chris Jacobson, and Bill Boineau. Voting Nay: None. Item No. 10 MANAGER'S REPORT There was no discussion on the Manager's Report for today's meeting. Item No. 11 AGENDA FOR NEXT TOWN COUNCIL MEETING * July 1 , 2013 Council Member Butler will not be in attendance at this meeting and Town Clerk Coxon stated the Popish Valley Annexation has been added to this agenda. Item No. 12 COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Mayor Boineau stated he attended a RFTA meeting and stated they have concerns regarding the Pro Challenge Bike Race. Mayor Boineau stated CML is in Vail this week. Thursday is the first concert of the season and the Freddy Jones band is playing. Council Member Jacobson asked if we would be getting any numbers for the Snowmass Mammoth Fest. Item No. 13: EXECUTIVE SESSION 06-17-13tc Minutes Page 5 of 6 At 6:12 p.m. Bill Boineau made the motion to enter closed session and Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None Town Council will now meet in Executive Session pursuant to C.R.S. 24-6- 402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Village Municipal Code Section 2-45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6-402(4)(c) and Snowmass Village Municipal Code Section 2-45(c)(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6- 402(4)(f)(1) and Snowmass Village Municipal Code Section 2-45(c)(6); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. At 7:59 p.m. Fred Kucker made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council on Monday, June 17, 2013. Jason Haber seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. 06-17-13tc Minutes Page 6 of 6 Voting Nay: None. Item No. 14 ADJOURNMENT At 8:00 p.m. Markey Butler made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, June 17, 2013. Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. This set of minutes was approved at a Regular Meeting of the Town of Snowmass Village Town Council on Monday, July 15, 2013. Submitted By, Rhonda B. Coxon, CMC Town Clerk