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01-06-14 Town Council PacketsSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA JANUARY 6, 2014 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: STAFF RECOGNITION: 2013 ENVIRONMENTAL AWARD Item No. 3: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 4: COUNCIL UPDATES Item No. 5: SNOWMASS DISCOVERY PROGRESS REPORT (Time: 30 Minutes) No Packet material provided ACTION REQUESTED OF COUNCIL: Listen to presentation - -Tom Cardamone /John Rigney ................No Packet Information Item No. 6: RESOLUTION NO. 1, SERIES OF 2014 DESIGNATION OF PUBLIC NOTICE BOARDS - CONSIDERATION OF A RESOLUTION DESIGNATING THE LOCATION OF THE OFFICIAL PUBLIC NOTICE BOARDS FOR THE TOWN OF SNOWMASS VILLAGE (Time: 5 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 1, Series of 2014 -- Rhonda B. Coxon ........................ ............................... Page 5 Item No. 7: RESOLUTION NO. 2 SERIES OF 2014 — APPOINTING MUNICIPAL JUDGE- A RESOLUTION APPOINTING H. LAWSON WILLS AS MUNICIPAL JUDGE SETTING THE TERM OF OFFICE AND COMPENSATION. (Time: 5 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 2, Series of 2014 -- Rhonda B. Coxon ......................... ............................... Page 8 01- 06 -14tc Agenda Page 2 of 4 Item No. 8: RESOLUTION NO. 3, SERIES OF 2014 — APPOINTING MEMBERS TO THE SNOWMASS ARTS ADVISORY BOARD FINANCIAL ADVISORY BOARD, CITIZENS GRANT REVIEW BOARD, MARKETING GROUP SALES AND SPECIAL EVENTS BOARD LIQUOR LICENSING AUTHORITY BOARD, PART TIME RESIDENTS ADVISORY BOARD, PLANNING COMMISSION BOARD OF APPEALS AND EXAMINERS AND THE ENVIRONMENTAL ADVISORY BOARD (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Interview applicants for Board and approve, modify or deny Resolution No. 3, Series of 2014 -- Rhonda B. Coxon ......................................................... Page 10 Item No. 9: RESOLUTION NO. 5 SERIES OF 2014 — GRANT DISTRIBUTION A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED FOR GRANT CONTRACTS TO THE HEALTH AND HUMAN SERVICE ORGANIZATIONS (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Review recommendations, approve, modify or deny Resolution No. 5, Series of 2014 -- Rhonda B. Coxon /Rick Griffin ............... ...........................Page 43 Item No. 10: RESOLUTION NO. 4, SERIES OF 2014 — DIRECTION IDENTIFYING SPECIFIC COMPONENTS, AREAS OF THE CODE OR CORE ISSUES FOR THE PLANNING COMMISSIONS REVIEW OF THE MAJOR PUD AMENDMENT PRELIMINARY PLAN INVOLVING LOT 2 IN BASE VILLAGE (Time: 45 Minutes) ACTION REQUESTED OF COUNCIL: Approve Resolution No. 4, Series of 2014. May be modified at the meeting. - -Jim Wahlstrom ....... ............................... ...........................Page 54 Item No. 11: DIRECTION TO STAFF TO SUBMIT AN OFFER OF EMPLOYMENT TO THE INTERIM TOWN MANAGER (Time: 15 minutes) ACTION REQUESTED OF COUNCIL: Review contract, motion to approve, amend, deny or convene to Executive Session. - -John Dresser ...... ............................... ...........................Page 68 Item No. 12: MANAGER'S REPORT (Time: 10 minutes) - -Gary Suiter ......... ............................... ...........................Page 77 01- 06 -14tc Agenda Page 3 of 4 Item No. 13: AGENDA FOR NEXT TOWN COUNCIL MEETING: • January 13, 2014- Work Session • January 21, 2014 — Regular Meeting • February 3, 2014 — Regular Meeting ...................................................... ............................... Page 79 Item No. 14: APPROVAL OF MEETING MINUTES FOR: • October 21, 2013 • November 18, 2013 • December 2, 2013 ...................................................... ............................... Page 83 Item No. 15: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS: • January • February • March ........................... ............................... ...........................Page 105 Item No. 16: EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6 - 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(() (2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6 - 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(()(6); Provided, there is an affirmative vote of two - thirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. 01- 06 -14tc Agenda Page 4 of 4 Item No. 17: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 3 hours (excludina items 1 -3 and 11 —17) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, Town Clerk DATE: January 6, 2014 RESOLUTION NO. 01, SERIES OF - CONSIDERATION OF A RESOLUTION DESIGNATING THE LOCATIONS OF THE OFFICIAL PUBLIC NOTICE BOARD FOR THE TOWN OF SNOWMASS VILLAGE Section 24 -6 -401 C.R.S. declares that it is the policy of the State of Colorado that the formation of public policy is public business and may not be conducted in secret; and The Town Council, the Planning Commission, the Liquor Licensing Authority and other boards and commissions of the Town are local public bodies within the meaning of Section 24- 6- 402(1)(a) C.R.S. and therefore all meetings of such bodies are open to the public; and Section 24- 6- 402(2)(c) C.R.S. requires that any meetings at which the adoption of any proposed policy, position, resolution, rule, regulation or formal action occurs shall be held only after full and timely notice to the public has been provided; and Section 24- 6- 402(2)(c) C.R.S. provides that full and timely notice shall be deemed given, if notice of the meeting is posted in a designated public place within the Town no less than 24 hours prior to the holding of the meeting; and Section 24- 6- 401(2)(c) C.R.S. requires that the public place for posting such notice shall be designated annually at the first regular meeting of each calendar year of the Town Council; and Section 24- 6- 401(2)(c) C.R.S. requires that the posted notice include specific agenda information where possible. Approve, modify or deny Resolution No. 01, Series of 2014 11. DISCUSSION The Town of Snowmass Village has one Public Notice Board; located in the lobby of the Town Hall, 130 Kearns Road near the Town Clerk offices. TC PACKET 01 -06 -14 5 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL L612 9 Lei 0 41111:11] :1114 Lei kl Le 0 WHEREAS, Section 24 -6 -401 C.R.S. declares that it is the policy of the State of Colorado that the formation of public policy is public business and may not be conducted in secret; and WHEREAS, the Town Council, the Planning Commission, the Liquor Licensing Authority and other boards and commissions of the Town are local public bodies within the meaning of Section 24- 6- 402(1)(a) C.R.S. and therefore all meetings of such bodies are open to the public; and WHEREAS, Section 24- 6- 402(2)(c) C.R.S. requires that any meetings at which the adoption of any proposed policy, position, resolution, rule, regulation or formal action occurs shall be held only after full and timely notice to the public has been provided; and WHEREAS, Section 24- 6- 402(2)(c) C.R.S. provides that full and timely notice shall be deemed given, if notice of the meeting is posted in a designated public place within the Town no less than 24 hours prior to the holding of the meeting; and WHEREAS, Section 24- 6- 401(2)(c) C.R.S. requires that the public place for posting such notice shall be designated annually at the first regular meeting of each calendar year of the Town Council; and WHEREAS, Section 24- 6- 401(2)(c) C.R.S. requires that the posted notice include specific agenda information where possible; and WHEREAS, the Town Council desires to insure that all local public body meetings comply with the provisions of the laws of the State of Colorado. NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, as follows: 1. Designation and Locations. One located in the Town Hall 130 Kearns Road, Snowmass Village, Colorado is hereby designated as the Official Public Notice Board for the Town as follows: TC PACKET 01 -06 -14 6 14 -01 Page 2 of 2 a. The notice board located in the lobby of the Town Hall at 130 Kearns Road, near the Town Clerk offices. 2. Board Compliance. Notices of meetings of all boards and commissions of the Town within the meaning of Section 24- 6- 402(1)(a) shall be timely posted on the Public Notice Board. 3. Direction to Town Manager. The Town Manager shall cause all notices of public meetings within the meaning of Section 24- 6- 402(1)(b) to be timely and conspicuously posted on the Public Notice Boards. INTRODUCED, READ AND ADOPTED, by the Town Council of the Town of Snowmass Village, Colorado on the 6th day of January 2014 with a motion made by Council Member seconded by Council Member by a vote of _ in favor and -opposed. TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor ATTEST: RHONDA B. COXON, Town Clerk APPROVED AS TO FORM: JOHN C. DRESSER, JR., Town Attorney TC PACKET 01 -06 -14 7 MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, Town Clerk DATE: January 6, 2014 RESOLUTION • 02, SERIES OF • CONSIDERATION OF A RESOLUTION APPOINTING H. LAWSON WILLS AS MUNICIPAL JUDGE Section 7.2 of the Home Rule Charter provides that the Town Council will appoint a Municipal Judge and may reappoint the Municipal Judge subsequent terms. Approve, modify or deny Resolution No. 02, Series of 2014 II. DISCUSSION The Municipal Judge will be available to give a brief report and answer any questions you may have. 2013 Cases Filed 105 Bench Warrants Pending 0 Bench Trial Pending 0 Disposed Cases 105 TC PACKET 01 -06 -14 8 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL r WHEREAS, Section 7.2 of the Home Rule Charter provides that the Town Council will appoint a Municipal Judge and may reappoint the Municipal Judge for subsequent terms; and WHEREAS, due to excellent service as the Municipal Judge the Town Council would like to reappoint H. Lawson Wills as Municipal Judge; and NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: Section One: Appointment H. Lawson Wills is hereby appointed as Municipal Judge for the Town of Snowmass Village. Section Two: Term The term shall commence January 6, 2014 and shall expire December 31, 2014 Section Three: Compensation The rate of compensation shall be $8,100.00 annually, payable in twelve equal installments on the first of each month and a ski pass. INTRODUCED, READ AND ADOPTED as amended by the Town Council of the Town of Snowmass Village, Colorado on the 6th day of January 2014 with a motion made by Council Member and a second made by Council Member and by a vote of _ in favor to _ opposed. TOWN OF SNOWMASS VILLAGE ATTEST: BILL BOINEAU, Mayor RHONDA B. COXON, Town Clerk APPROVED AS TO FORM: JOHN C.DRESSER, JR., Town Attorney TC PACKET 01 -06 -14 9 •- TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, Town Clerk DATE: January 6, 2014 There were a total of 27 vacancies created by expiration of terms and some positions that were open from last year. A notice has been posted and published in accordance with the Home Rule Charter. The Town Clerk is requesting the Town Council interview and appoints appropriate people to positions available. Approve, modify or deny Resolution No. 03, Series of 2014 II. DISCUSSION Listed below are the boards, number of vacancies and names of applicants. I have denoted applicants that are incumbents. Section One SNOWMASS ARTS ADVISORY BOARD 7 vacancies, 3 applications 2yr terms *Page D. Shuck *Carol Batchelder *Mary Beth Blake FINANCIAL ADVISORY BOARD 3 vacancies, 3 applications- 3 -2yr terms *Philip Sirianni, Jr. *David Rachofsky *Rick Griffin CITIZENS GRANT REVIEW BOARD 4 vacancies, 0 applications — 1 -3yr terms, and 3 2yr terms TC PACKET 01 -06 -14 10 01 -06 -14 Boards Memo Page 2 of 2 MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD 2 vacancies 2 applications- 1- Retail Industry Syr term, 1 -At Large 3yr term *Howard Gross Timothy Ryan McMahon LIQUOR LICENSING AUTHORITY 1 vacancies, 1 application- 1 -3yr terms *Michelle Bates PART TIME RESIDENTS ADVISORY BOARD 2 vacancies, 2 applications- 2 -3yr terms -1 Condo owner and 1 Single Family *Robert Fink - Condo Owner * Nancy Shapiro - Single Family PLANNING COMMISSION 3 vacancies, 4 applications 3 - 3yr terms *Jim Gustafson *Don Crouch *Doug Faurer Patrick J. Keelty ENVIRONMENTAL ADVISORY BOARD 3 vacancies, 2 applications 3 - 3yr terms *Sally Sparhawk Jerry Pazar TC PACKET 01 -06 -14 11 11111 MM)5 13 02:30p PDS 727 -343 -9315 NOON OF $ OWMASS VILLAGE Application for Boards/Commission Position Board of Appeals.and Examiners _ Liquor Licensing Authority _ Financial Advisory Board — Planning Commission _ Citizens Grant Review Board x Snowmass Art Advisory Board _ Marketing, Group Sales and Special Events _ Part Time Residents Advisory Board Environmental Advisory Board i p.1 NamePage D. Shuck: Home Phone 970 - 9220608: Email, <:pageshuck@ginail.com> Physical Home: 94 North Ridge Lane Permanent Residence ?: Address: City: Snowmass village Go 81515 Yes ❑ No 'xL1 ST. & ZIP: Mailing Address: P.O. Box 6958, Snowmass Village, CO. 81615 If No, place of Permanent Residence Business Mailing Address; 7991 1th Ave South, St. Petersburg Ff. 33707 Office Phone: j I I Employed With:None Position:None Are you Registered to Vote in Snowmass Village: Yes D or No xE Listthe Experience or Education which may qualify youfor this position: The last 8yrs of Service Ma_ Univ. of Illinois Why do you wish to be appointed to this position? I have enjoyed my last 8yrs of service and wish to continue to serve. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. [ff i Applicant Signature Date- , i Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 12 Name: "` i ^ Home Phone: t41 - -2 :> ry Email: i.- Physical Home: Permanent Residence ?: Address: City � . �j ST. & ZIP: Yeses' No ❑ Mailing Address: 4,�� I_y � � 4 �,- � � � � ( �, If No, place of Permanent Residence Business Mailing Address: �..- Office Phone:,.--, Employed With: �'�r Position: Are you Registered to Vote in Snowmass Village: Yes ,,,O' or No ❑ List the Experience or Education which may qualify you for this position: i G' �� �( �r �'� t 1✓1 C 1r 1 vi C G KO q PC4'3 1'A v\46, Why do you wish to be appointed to this position? 14, v�%V1t'�,��i'(i'di�1CC 1� I��`-1ti,�SGt��ls�►�.� �lircl< <'Cz11 °t2iGt.vtc, C.G1 z?t� I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities an, d duties. Applicant's Signature Date Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 13 12.A TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position Board of Appeals and Examiners Financial Advisory Board _ Citizens Grant Review Board _ Marketing, Group Sales and Special Events Environmental Advisory Board NO,V 5 2040 _ Liquor Licensing Authori Planning Commission Snowmass Art Advisory Board _ Part Time Residents Advisory Board Name: `% Home Phone: I � �f'6 , ��Qq Email: !'— G tt Physical Home- �+ e &y� Address: Permanent Residence ?: City: r2 ZIP: �I�Ot�fa'�5t �. CfIr Yes No ❑ Mailing Address:`' if No, place of Permanent Residence L It Business Mailing Address: ) ` p 1 Z7 Office Phon e 1 Employed With: q //f Position: /O/W Are you Registered to Vote in Snowmass Village: Yes or No ❑ List the Experience or Education which may qualify you for this position: wav ve, () o.-/ -5 wel�ff rem 41.18:5 Why do you wish to be appointed to this position? I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am read ,willing and able to take an oath as well as accepting the responsibilities and duti ff, r Applicant's Sign Aitu re Date Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 14 ig Name: Ah'11iO ��QosyYtlic%f. Home Phone: q10' qZb'1g01 Email: Physical Home: Address: S-&jbr k4 p'e- Permanent Residence ?: .5-, City: ghowoj'4S� Vjfia ?e, j (� ss76tS ST. & ZIP: 77 � A Yes 9° No El Mailing Address: PO SOX 5��� If No; place of Permanent Residence Business Mailing Address: Office Phone:: 9-141 , 60 E. 4infr6 o gud,— Q Ae eO g79-ej 2 9 2 -553 Employed With: i2oSS►YIDr� �d��i�(7`� Position: �GStG��°vv'jd' Are you Registered to Vote in Snowmass Village: Yes R""or No ❑ List the Experience or Education which may qualify you for this position: trelvNr atx i i64ew, Ael w0�� 13o�r� Why do you wish to be appointed to this position? R�s*rel �-R Cor&inwe ova FA 6. raffcr jrn"� 4-ivwleelfe -of T®SU d bray -e-6 I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the respo i ili 'es and duties. �} { /tor 3 A licant's Sign ture Date Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 15 'a2 Name: David RaChofsky Home Phone: 970 923 -5343 Email: drachofsky @msn.com Physical Home: Permanent Residence ?: Address: 2202 Faraway Road City: Snowmass Village CO 81615 ST. & ZIP: Yes )4 NO ❑ Mailing Address: PO Box 6446, Snowmass Village, CO 81615 If No, place of Permanent Residence Business Mailing Address: Office Phone: Employed With: Retired Position: Are you Registered to Vote in Snowmass Village: Yes � or No ❑ List the Experience or Education which may qualify you for this position: Practiced tax law for 35 years w required analysis of financial statements. I've served on the FAB for 8 years and am familiar with the revenues and expenditures of the Town, and the impact of the incomplete Base Village on the Town's financial viability. Why do you wish to be appointed to this position? To give something back to the community. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. Applicant's Signature Date ` Return to: Town of Snowmass Village Box 5010 Snowmass - Village, CO 81615 TC PACKET 01 -06 -14 16 TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position Ni m! 4 ZU13 _ Board of Appeals and Examiners _ Liquor Licensing Authority RECEIVED Financial Advisory Board _ Planning Commission _ Citizens Grant Review Board _ Snowmass Art Advisory Board Marketing, Group Sales and Special Events _ Part Time Residents Advisory Board Environmental Advisory Board dU .674- -5-86a Caelkv Pk4-) Name: Home Phone: q7-:✓ Email:G/CK��at ^/ Physical Home: /2. &e -e Cf L) Address: Co V62 / V- City: 's1cw 'ASS Vi %C[e4� ST. &ZIP: Permanent Residence ?: Yes ❑ No ❑ Mailing Address: b 677J v If No, place of Permanent Residence Business Mailing Address: / +% Office Phone: 470, 12 . Y 7® 0 Employed With: S / /a Position: /2FAc Q L-h Are you Registered to Vote in Snowmass Village: Yes for No ❑ List the Experience or Education which may qualify you fort is position: k ARAu£� un i-360A,4 CF ") 10. -j- 10yleS At o , ,&w d m, f! oaak 6&t,,daA 6 d AatAys a9 rol a-11a '�S, r- Afse S'�d o,, 0640 y1-55"c' flu -t'- m, �i,py� :r(a Y�Y t�s►��c y 3-tA r E S• 4t i'' 7--1 o c LId A 6 Why do you wish to be appointed to this position? 77D S C% - I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am a +r+g pd, if appointed, I am ready, willing and able to take an oath as well as accepting the re onsibiIities/an utl s. Applican('s S Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 17 /0////3 Date K.#-(- TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position Board of Appeals and Examiners _ Liquor Licensing Authority Financial Advisory Board _ Planning Commission _ Citizens Grant Review Board _ Snowmass Art Advisory Board Marketing, Group Sales and Special Events _ Part Time Residents Advisory Board Environmental Advisory Board Name: �t � ((�� '"r�— c) Ao W A Home Phone: " 6 1 F E�D Email: Physical Home: 101 FM A W A Y rc. a Y�40 Permanent Residence ?: Address: City: S� o W MAr�S V l 1 t �j �,C}, Fi ST. &ZIP: YeS NO ❑ Mailing Address: 'T t! If No, place of Permanent Residence s��3o,,� Business Mailing Address: ® `� /� Office Phone: Employed With: R C--ri f- Position: Are you Registered to Vote in Snowmass Village: Yesll—� or No ❑ List the Experience or Education which may qualify you for this position: -w (-5,0 C�iff cot^, /.,\ i 1rc c Why do you wish to be appointed to this position? LJ q Ir0 t' -T-D 71)--e- I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. A,L�1� -11A� &) () J CX- Applicant's Signature Date MI-1 Return to: Town of Snowmass Village NU V 19 2Q13 Box 5010 Snowmass Village, CO 81615 T0U4`"0FSNOW ' SVtLLA0E TC PACKET 01 -06 -14 18 Rhonda Coxon From: noreply@ civicplus.com Sent: Tuesday, November 19, 2013 1:13 PM To: Rhonda Coxon Subject: Online Form Submittal: Applicaiton for Boards and Commissions If you are having problems viewing this HTML email, click to view a Text version. Board or Commission for which you are applying* [ ]Board of Appeals and Examiners [ ]Citizens Grant Review Board [ ]Environmental Advisory Board [ ]Planning Commission [ ]Part -Time Residents Advisory Board Applicant Name Timothy Ryan McMahon Physical Address 407 E Sopris Dr [tailing Address PO BOX 5147 Home Phone 9703063153 City Basalt [ ]Financial Advisory Board [X]Marketing, Group Sales, & Special Events Board [ ]Liquor Licensing Authority [ ]Snowmass Arts Advisory Board City Snowmass Village Email Address tim@blazingadventures.com State Zip CO 81621 State Zip CO 81615 Are you a permanent If no, ghat is your place of permanent residence's List your experience or educatoin that qualifiy you for this position Work Experience: Incline Management • A majority owner of Incline Ski and Snowboard Shop since 2005 •Oversee all Snowmass locations ® Manage and allocate Marketing dollars for all store locations • In- conjunction with Blue Tent Marketing, I manage website redevelopment, social media, and our SEO campaign Blazing Adventures • A majority owner of Blazing Adventures since 2010 • Manage and allocate marketing dollars for all store locations • In- conjunction with Blue Tent Marketing, I manage website redevelopment, social media, and our SEO campaign • Oversee all FAM TC PACKET 01 -06 -14 19 and Site visit budgets for corporate and large groups Education: MBA with a concentration in strategic management from the University of Denver BS in business and minor in philosophy from Iowa State University Why do you wish to be appointed to this position? I wish to be appointed because the Snowmass brand is instrumental to the economic success of our small community. Having both a summer and a winter business in the tourism industry, I am aware of the competition that exists between destination towns and the importance of capturing guests. Through Blazing Adventures, I have worked with the tourism and group sales departments to lobby groups to select Snowmass. Blazing has a very close relationship with the town, donating our resources in the hope of attracting more business for the summer months. I hope to help maintain and strengthen the Snowmass Brand, and ultimately, the economic vitality of our town. Acknowledgement I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Applicant E- Date Signature 11/19/13 Tim McMahon Enter first and last name By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. The following form was submitted via your website: Applicaiton for Boards and Commissions Board or Commission for which you are applying: Marketing, Group Sales, & Special Events Board Applicant Name: Timothy Ryan McMahon Home Phone: 9703063153 Email Address: tim @blazingadventures.com Physical Address: 407 E Sopris Dr City: Basalt State: CO Zip: 81621 TC PACKET 01 -06 -14 20 Mailing Address: PO BOX 5147 City: Snowmass Village State: CO Zip: 81615 Are you a permanent resident ?: Yes If no, what is your place of permanent residence ?: n/a Business Address: 1 Snowmass Mall City: Snowmass Village State: CO Zip: 81615 Business Phone: 9709234726 Employed With: Incline Ski and Board Shop/Blazing Adventures Position: owner Are you registered to vote in Snowmass Village ?: No List your experience or educatoin that qualifiy you for this position: Work Experience: Incline Management • A majority owner of Incline Ski and Snowboard Shop since 2005 • Oversee all Snowmass locations • Manage and allocate Marketing dollars for all store locations • In- conjunction with Blue Tent Marketing, I manage website redevelopment, social media, and our SEO campaign Blazing Adventures • A majority owner of Blazing Adventures since 2010 • Manage and allocate marketing dollars for all store locations • In- conjunction with Blue Tent Marketing, I manage website redevelopment, social media, and our SEO campaign • Oversee all FAM. and Site visit budgets for corporate and large groups Education: MBA with a concentration in strategic management from the University of Denver BS in business and minor in philosophy from Iowa State University TC PACKET 01 -06 -14 21 Why do you wish to be appointed to this position ?: I wish to be appointed because the Snowmass brand is instrumental to the economic success of our small community. Having both a summer and a winter business in the tourism industry, I am aware of the competition that exists between destination towns and the importance of capturing guests. Through Blazing Adventures, I have worked with the tourism and group sales departments to lobby groups to select Snowmass. Blazing has a very close relationship with the town, donating our resources in the hope of attracting more business for the summer months. I hope to help maintain and strengthen the Snowmass Brand, and ultimately, the economic vitality of our town. Acknowledgement: I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Applicant E- Signature: Tim McMahon Date: 11/19/13 : By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. Additional Information: Form Submitted on: 11/19/2013 1:12:54 PM Submitted from IP Address: 208.65.144.246 Referrer Page: http://co- snowmassvillage .civicplus.com /FormCenter /Applications -8 /Applicaiton- for - Boards- and- Commissions -46 Form Address: http://co- snowmassvillage .civicplus.com /FormCenter /Applications -8 /Applicaiton- for - Boards- and- Commissions -46 TC PACKET 01 -06 -14 22 Rhonda Coxon Board or Commission for which you are applying* [ ]Board of Appeals and Examiners [ ]Financial Advisory Board [ ]Citizens Grant Review Board [ ]Environmental Advisory Board [ ]Planning Commission [ ]Part -Time Residents Advisory Board Applicant Name Michelle Bates Physical Address 0051 Assay Hill Ct #3 Mailing Address PO BOX 5575 Are you a permanent resident? [X]Yes [ ]No Business Address 15 Kearns Rd Home Phone 9709230706 [ ]Marketing, Group Sales, & Special Events Board [X]Liquor Licensing Authority [ ]Snowmass Arts Advisory Board City Snowmass VIllage City Snowmass Village City Snowmass Village Email Address niichellebates@alpinebank.com State Zip CO 81615 State Zip CO 81615 State Zip CO 81615 List your experience or educatoin that qualifiy you for this position Current member Why do you wish to be appointed to this position? Would like to continue volunteering in my community Acknowledgement I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. TC PACKET 01 -06 -14 23 Applicant Ea Date Signature 11/19/2013 Michelle Bates Enter first and last name By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. The following form was submitted via your website: Applicaiton for Boards and Commissions Board or Commission for which you are applying: Liquor Licensing Authority Applicant Name: Michelle Bates Home Phone: 9709230706 Email Address: michellebates @alpinebank.com Physical Address: 0051 Assay Hill Ct #3 City: Snowmass VIllage State: CO Zip: 81615 Mailing Address: PO BOX 5575 City: Snowmass Village State: CO Zip: 81615 Are you a permanent resident ?: Yes Business Address: 15 Kearns Rd City: Snowmass Village State: CO Zip: 81615 TC PACKET 01 -06 -14 24 Business Phone: 970 - 429 -2177 Employed With: Alpine Bank Position: Banking Officer Are you registered to vote in Snowmass Village ?: Yes List your experience or educatoin that qualifiy you for this position: Current member Why do you wish to be appointed to this position ?: Would like to continue volunteering in my community Acknowledgement: I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Applicant E- Signature: Michelle Bates Date: 11/19/2013 : By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. Additional Information: Form Submitted on: 11/19/2013 12:44:53 PM Submitted from IP Address: 216.237.85.116 Referrer Page: http:// co- snowmassvillage .civicplus.com/FormCenter /Applications -8 /Applicaiton- for- Boards- and- Commissions -46 Form Address: http:// co- snowmassvillage. civicplus .com/FormCenteLApplications -8 /Applicaiton- for - Boards- and- Commissions -46 TC PACKET 01 -06 -14 25 TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position gv 1 A13 '` _ Board of Appeals and Examiners _ Liquor Licensing Authority _ Financial Advisory Board _ Planning Commission Citizens Grant Review Board _ Snowmass Art Advisory Board Marketing, Group Sales and Special Events Part Time Residents Advisory Board _ Environmental Advisory Board Name: R b ��� %C - Home Phone Y, ��'G GAO% Email: kj,- � me )--e 9 rid CUB Physical Home: �� V 1 t G�r� A V? Permanent Residence ?: Address: City: G 11 )�g C/ 2 t G2� ST. & ZIP: Yes ❑ No ❑ Mailing Address. If No, place of Permanent Residence Business Mailing Address: A11A Office Phone: Employed With: / Position: ;( , Are you Registered to Vote in Snowmass Village: Yes ❑ or Noo List the Experience or Education which may qualify you for this position: Why do you wish to be appointed to this position? ° _t -fu p IN ;/X - " -h "L. = F- a h I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. /�",7 �� C�zz 1) / J– /—) 0/ -3 Applicant's Signature Date Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 26 Rhonda Coxon From: norepiy@civicplus.com Sent: Friday, December 13, 2013 7:04 AM To: Rhonda Coxon Subject: Online Form Submittal: Applicaiton for Boards and Commissions If you are having problems viewing this HTML email, click to view a Text version. Board or Commission for which you are applying* [ ]Board of Appeals and Examiners [ ]Citizens Grant Review Board [ ]Environmental Advisory Board [ ]Planning Commission [X]Part -Time Residents Advisory Board Applicant Name Robert R. Fike Physical Address 705 Village Ave I HE a: *to I [ ]Financial Advisory Board [ ]Marketing, Group Sales, & Special Events Board [ ]Liquor Licensing Authority [ ]Snowmass Arts Advisory Board Email Address rrfike@aol.com City State Collegeville PA Zip 19426 Business .Address NA Business Phone NA Are you registered to vote in Snowmass Village"? [ ]Yes [X]No List your experience or educatoin that quali ly you for this position I have been a member of the PTRAB for the past 2 years and a part time resident in SV for 20 years, and since retiring from the pharmacuetical industry 3 years ago, I spend the summers in SV. I have lived abroad and in 5 states and I beleive this experience has provided me with an inclusive view and appreciation for diversity. Why do you wish to be appointed to this position'? I believe that the part time residents can provide a broad base of support to Snowmass Village. My goal is to enhance the summer season attributes for the entire family by leveraging all of the Roaring Fork Valley activites and resources. Coupled with our ICe Age Discovery, Snowmass Village is truly a unique destination for both owners and TC PACKET 01 -06 -14 27 visitors. Acknowledgement I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Date 12/13/2013 By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. The following form was submitted via your website: Applicaiton for Boards and Commissions Board or Commission for which you are applying: Part -Time Residents Advisory Board Applicant Name: Robert R. Fike Home Phone: 4846866607 Email Address: rrfike @aol.com Physical Address: 705 Village Ave City: Collegeville State: PA Zip: 19426 Mailing Address: 705 Village Ave City: Collegeville State: PA Zip: 19426 Are you a permanent resident ?: No If no, what is your place of permanent residence ?: Collegeville PA Business Address: NA Business Phone: NA TC PACKET 01 -06 -14 28 Are you registered to vote in Snowmass Village ?: No List your experience or educatoin that qualifiy you for this position: I have been a member of the PTRAB for the past 2 years and a part time resident in SV for 20 years, and since retiring from the pharmacuetical industry 3 years ago, I spend the summers in SV. I have lived abroad and in 5 states and I beleive this experience has provided me with an inclusive view and appreciation for diversity. Why do you wish to be appointed to this position ?: I believe that the part time residents can provide a broad base of support to Snowmass Village. My goal is to enhance the summer season attributes for the entire family by leveraging all of the Roaring Fork Valley activites and resources. Coupled with our ICe Age Discovery, Snowmass Village is truly a unique destination for both owners and visitors. Acknowledgement: I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Date: 12/13/2013 : By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. Additional Information: Form Submitted on: 12/13/2013 7:04:21 AM Submitted from IP Address: 64.12.116.73 Referrer Page: http://co- snowmassvillage .civicplus.com /FormCenter /Applications- 8 /Applicaiton- for - Boards- and- Commissions -46 Form Address: http://co- snowmassvillage .eivicplus.com /FormCenter /Applications- 8 /Applicaiton- for- Boards- and- Commissions -46 TC PACKET 01 -06 -14 29 Board of Appeals and Examiners Liquor Licensing Author6 Financial Advisory Plannina Commission Citizens Grant Review Board Snowmass Art Advisory Board Marketing, Group Sales and Special Events I/Part Time Residents Advisory Board Environmental Advisory Board Name: Home Phone: c17-3 Email: Physical Home: j9 -A,%+Iet- R. e— A-, I Permanent Residence?: Address: City: ST. & ZIP: Yes ❑ No Lr Cc X161 Mailing Address: p' b Q-A G3�C-) If No, place of Permanent Residence Business Mailing Address: Office Phone: Employed With: Position: Are you Registered to Vote in Snowmass Village: Yes ❑ or No List the Experience or Education which may qualify you for this position: 6 Mee— Ick811.1 6LKr e-VX \jezc a--t L k Y) So 0 L'—' 0-La-s7F, Lr-o-t- I k-1 V9 h, 6 U-T 2G / a J iss�? ��d'Cp1CIt�!%� CQt)Ac-' +C-1) 1t�d^ Sao h-� 6 6E5yn e- Cl- Os 111Q� Why do you wish to be appointed to this position? ova - 5,_CCff GS + f Cc-,,-n r(LW�Jy +frme- ra I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities a9d duties. J- 1-7 +1icafiffl's Sign9ture Date Return to: Rhonda B. Coxon, CMC, Town Clerk, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, TC PACKET 01 -06 -14 30 I", TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position Board of Appeals and Examiners _ Liquor Licensing Authority Financial Advisory Board X Planning Commission _ Citizens Grant Review Board _ Snowmass Art Advisory Board marketing, Group Sales and Special - Events _ Part Time Residents Advisory. Board Name: James A. Gustafson Home Ph:.ne: 923 -3639 Physical Home Permanent Residence ?: Address: 81 North Ridge Lane City: Snowmass Village, CO 81615 sr. & ZIP: Yes X No Mailing Address: If No., place of Permanent Residence: P.O. B ®x 6061 Business Mailing Address: Office Phone: 234 E. Hopkins, Aspen, CO 81611 925 -3383 Employed With: Position: Caudill Gustafson & Assoc. Architects, P.C. President Are you Registered to Vote in Snowmass Village: Yes X or No List the Experience or Education which may qualify you for this position: Homeowner and Resident of Snowmass Village since 1976. Resident of Roaring Fork Valley since 1970. * Membership and participation in several Snowmass Village organizations, such as: Homer's Association Hoard of Directors, Snowmass Village Rotary Gub, Design Review Committee, etc. (See Resume). * Professional training in planning & architecture as well as Bd. of Appeals (Building Code Experience). * Many years of prior experience on the Snowmass Village Planning Commission. Why do you wish to be appointed to this position ?: My motivation for seeking this appointment, which I realize is a substantial time commitment, is primarily related to my role as resident and business - person within the community. As someone raising a family in Snowmass Village and expecting to live here for mahy years to come, I am concemed about the impacts of development and the quality of life within the Village. 1 believe that I recognize the very special qualities of our Village and Valley, which should be maintained and enhanced. And, as a business owner, I recognize the importance of maintaining a vital and .quality resort: My-objective is to contribute to a process that leads to the planning and further, development of the Village in a positive way, while attempting to balance the many concerns and issues which we face. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities a d ti S. Applicant's Signature Date j Return to: Rhonda B. Coxon, CIVIC, Town Clerk, Town of Snowmass Village, Box 501.0, Snowmass Village, CO 81615, TC PACKET 01 -06 -14 31 Name: Home Phone; 41 �. -5 "_'6 0 Y 15,e>q I)C)m r'6C'LL Email: 1140— f-0 U C. h 65C-1 vv Are you Registered to Vote in Snowmass Village: Yes R--®r No El List the Experience or Education which may qualify you for this position: NAS4- SOQ --AAA-� r I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I ready, willing and able to take an oath as well as accepting the response es and duties. Applicant's Signature Date Return to: Town of Snowmass Village Box 5010 >nowmass Village, CO 8161 TC PACKET 01 —06-14 32 NO V 2 2 2 0113 Experience and education: I have lived in Snowmass Village for 30 years, and built two personal residences. In addition, I have been an employee, employer, business owner and real estate broker. Most importantly, I have been on the Planning Commission since 2004, have extensive knowledge of the land use code and the application process. Plus, I served as chairman of the Planning Commission for two years (2011, 2012). Why do you wish to be appointed: After serving on the Planning Commission for ten years I think my experience and knowledge of the process will be a valuable contribution to the many challenges we face as a community. The next few years are going to be pivotal on our community's future, and I would like to share my experience as a local business man, and Planning Commissioner to help establish Snowmass Village as the leading family resort we have hoped for. TC PACKET 01 -06 -14 33 TOWN OF SNOWMASS VILLAGE RECEIVED Application for Boards /Commission Position OV 2013 _ Board of Appeals and Examiners _ Liquor Licensing Authority _ Financial Advisory Board Planning Commission TOWN OFSN SS VILLAGE _ Citizens Grant Review Board _ Snowmass Art Advisory Board _ Marketing, Group Sales and Special Events _ Part Time Residents Advisory Board Environmental Advisory Board Name: - Home Phone: 3i 9 DSO Z 2 C � Email:cio� Physical Home: Permanent idence ?: Address: tqy S, z ,D L )- C- city: 5?.40L�3 m ST. & ZIP: Yes No ❑ Mailing Address: If No, place of Permanent Residence ?a. j��v 590 t Business Mailing Address: AL„p i t- C {Pca Ufz y Office Phone: 3'-nK to 3a$ HMV o123 -5St-,2 Q zd3 Employed With: Position: A GP ,.t'E �2 c �Z-C G� 1 Lh _ w� E 7 ti �4 �T t�l iZ Are you Registered to Vote in Snowmass Village: Yes 0-- or No ❑ List the Experience or Education which may qualify you for tPis position: `?- p("- -:- Co 1,','V55 L,LG. --- .�L 6-7 c. -5 T/Lo Why do y}}ou wish to be appointed to this position? Z t-Aa t., at" -t I%-P- -L)o, (o-,,L U P12 C !�-� v� _ C o�wwv. i f-G2 5--x tC ©U l A (o,II�cLwe c� G�vfZ�(n¢- t `J I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if'appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. Applicant lignature Date Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 34 fl.un TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position DEL i o z _ Board of Appeals and Examiners Liquor Licensing Authority RECEIVED _ Financial Advisory Board Planning Commission _ Citizens Grant Review Board _ Snowmass Art Advisory Board _ Marketing, Group Sales and Special Events _ Part Time Residents Advisory Board _ Environmental Advisory Board Name: Home Phone: 9a.3 1 � `,,1-1 a �:►G�L ) iC��,�1 ,� Email: Physical Home: jC0 QS.iZ10 (,-k— ° v f fj Permanent Residence ?: Address: pe ) C" City: S r-Y-1 V CC, i L1 J ST. & ZIP: Yeses No ❑ Mailing Address: PC> v-s zaX �. J��'L- If No, place of Permanent Residence "vy- -1 V C t � i Business Mailing Address: 9,64A Pai2 f,—' / 1 V �-; SL-117E Office Phone: 1-1 d9 s A t - �' i�� �✓ C �t t Employed With: Position: 1 fi VJ b tom._ Are.you Registered to Vote in Snowmass Village: Yes--U or No ❑ List the Experience or Education which may qualify you for this position: .r H�PiV C a :E 1--� I IJ Cc> t o S i-<- \3 c i c> (,-,) �-Vj 3r YEt �) 62.E Cc) rn rro--) J Why do you wish to be appointed to this position? "41F- Pt.ig),>l n, 44-- i S A 6Z4--� P- ID `i H s4) 1 # 1 f9 v�-- 19 Z..t %)h Y 2� ce i-;s i ; t -a2 7- -'i s � ► EJ VGL. ✓t: x7 r 1 Iry C taws i°i -c CC3trItriL5i..: I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. Applicant's gignatu` 6 Date Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 35 TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position _ Board of Appeals and Examiners _ Liquor Licensing Authority _ Financial Advisory Board _ Planning Commission _ Citizens Grant Review Board _ Snowmass Art Advisory Board Marketing, Group Sales and Special Events _ Part Time Residents Advisory Board Environmental Advisory Board Name: r f Home Phone: Email: sl, i �� T Physical Home: Address: � Tt� ' __�i Permanent Residence ?: City: -` ''k'_ ST. & ZIP- 0-c Ye'L No El Mailing Address:Q if No, place of Permanent Residence Business Mailing Address: F' 6 Lo Office Phone: 6 t (?- - l q L/ -z--- Employed W!th: — X- t- 1�<i-s� U - Position: � � p i 1 O X11 �4 Co q I& t� l�. �-t � _ _•)P'&)CS 1 a Are you Registered to Vote in Snowmass Village: Yes or No ❑ List the Experience or Education which may qualify you for this position: A Why do you wish to be appointed to this position? 0 e-'Y'1 L' L V' O V, rah �✓ I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the respon 'bilities and dut' s. t Applicant's Ui naVre Date Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 TC PACKET 01 -06 -14 36 Barb Peckler From: Rhonda Coxon Sent: Monday, November 11, 2013 7:53 AM To: Barb Peckler Subject: Fwd: Online Form Submittal: Applicaiton for Boards and Commissions Here is one for the. Boards file! Thanks Rhonda Sent from my iPad Begin forwarded message: From: <noreply @civicplus.com> Date: November 11, 2013 9:33:11 AM EST To: <rcoxon @tosv.com> Subject: Online Form Submittal: Applicaiton for Boards and Commissions Reply -To: <jerrypazar @comcast.net> If you are having problems viewing this HTML email, click to view a Text version. ' 1 i> 1 1 i 1. 1' 1 1 1 Board or Commission for which you are applying* [ ]Board of Appeals and Examiners [ ]Financial Advisory Board [ ]Citizens Grant Review Board [ ]Marketing, Group Sales, & Special Events Board [X] Environmental Advisory Board [ ]Liquor Licensing Authority [ ]Planning Commission [ ]Snowmass Arts Advisory Board [ ]Part -Time Residents Advisory Board Applicant Name Home Phone Email Address jerry pazar 9489101 jerrypazar @comcast.net Physical Address City State Zip 057 grouse lane unit snowmass village co 81615 a -3 Mailing Address City State Zip box 6514 Snowmass village co 81615 Are you a permanent resident? [X]Yes []No Business Address City State Zip TC PACKET 01 -06 -14 37 16 keozosrnod oonwmzuam village co 816I5 List your experience or educatoin that qua|ifly you for this position Ioume deeply for the environment, have been member of Trout Unlimited and have worked on stream restoration . lhuvo recreated in the area for over 27 years and reside in Soonnu4ua Village since Ig9]. Why do you wish habe appointed to this position? T0 give back and serve the community and protect the environment locally and globally. I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which | am applying and. if appointed, | am ready, willing, and able totake an oath as well as accept the responsibilities and duties. Applicant E- Date Signature 11/11/13 GERALD PAZAR Enter first and last name By entering your name above, you understand that an electronic signature is taking place and you intend tobo bound by and authenticate this electronic record and attest ho the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, Lhoft, attempted theft, criminal miaohief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. The following form was submitted via your nveboite: Applicaiton for Boards and Commissions Board OrCommission for which you are : Environmental Advisory Board Applicant Name: jerry pazar Home Phone: g48gl0l Email Address: jeiTypazar@comcast.net Physical Address: 057 grouse lane unit a-3 City: xn0vvnzu8e village State: co Zip: 81615 TC PACKET 01 —06-14 38 Mailing Address: box 6514 City: snowmass village State: co Zip: 81615 Are you a permanent resident ?: Yes Business Address: 16 kearns road City: snowmass village State: co Zip: 81615 Business Phone: 9234444 Employed With: village market Position: produce manager Are you registered to vote in Snowmass Village ?: Yes List your experience or educatoin that qualifiy you for this position: I care deeply for the environment, have been member of Trout Unlimited and have worked on stream restoration have recreated in the area for over 27 years and reside in Snowmass Village since 1991. Why do you wish to be appointed to this position ?: To give back and serve the community and protect the environment locally and globally. Acknowledgement: I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Applicant E- Signature: GERALD PAZAR Date: 11/11/13 : By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. TC PACKET 01 -06 -14 39 Additional Information: Form Submitted on: 11/11/2013 7:33:07 AM Submitted from IP Address: 75.70.183.27 Referrer Page: hqp: / /co- snowmassvilla e. civicplus .com /FormCenter /Applications- 8 /Applicaiton -for -B oards- and - Commissions -46 Form Address: http://co- snowmassvillage. civicplus .con /FormCenter /Applications- 8 /Applicaiton -for -B oards - and - Commis s ions -46 TC PACKET 01 -06 -14 40 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 03 SERIES OF 2014 WHEREAS, Section 8.3 of the Home Rule Charter states that members of all boards and commissions shall be appointed by the Town Council; and WHEREAS, the terms of members on certain boards and commissions have expired and resignations have been submitted; and WHEREAS, vacancies have been publicly posted and published in accordance with the terms and conditions of the Home Rule Charter; and WHEREAS, the following citizens have submitted applications expressing a desire to be appointed: NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: That the following citizens are hereby appointed to serve as follows: Section One: Snowmass Arts Advisory Board Financial Advisory Board Citizens Grant Review Board TC PACKET 01 -06 -14 41 Appointments and Terms 1.4 Ir 2 yr terms Expiring 1/16 1 -3 yr terms Expiring 1/17 3 -2 yr terms Expiring 1/16 14 -03 Page 2 of 2 Marketing, Group Sales and Special Events Board 3 yr terms Expiring 1/17 Liquor Licensing Authority 3 yr terms Expiring 1/17 Part - Residents Advisory Board 3 yr terms .: Planning Commission 3 yr terms Expiring 1/17 Board of Appeals and Examiners 3 yr terms Expiring 1/17 Environmental Advisory Board 3 yr terms Expiring 1/17 INTRODUCED, READ AND ADOPTED as amended by the Town Council of the Town of Snowmass Village, Colorado, on the 6th day of January 2014 with a motion made by Council Member and seconded by Council Member and by a vote of _ in favor to _ opposed. TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor ATTEST: RHONDA B. COXON, Town Clerk APPROVED AS TO FORM: JOHN C.DRESSER, JR., Town Attorney TC PACKET 01 -06 -14 42 MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, Town Clerk DATE: January 6, 2014 SUBJECT: RESOLUTION NO. 05 SERIES OF 2014 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED FOR GRANT CONTRACTS TO THE HEALTH AND HUMAN SERVICE ORGANIZATIONS I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL The Citizen Grant Review Board met on December 13, 2013 and discussed all the applications that were sent in by local Non - Profit Organizations. At the Council budget meeting the Council approve at total of $75,000 to be distributed to Health and Human Service Organizations. Attached are the grants at a glance for this year and some past years. Members of the Citizens Grant Review Board will be present at the meeting to answer questions and concerns of the Council. I will also have copies of each application submitted if Council needs further information. Also attached is Resolution No. 5, Series 2013, please approve, modify or deny the resolution. The only grant application that was not a unanimous vote from the Board was the Smashbox application. The Board would like the Council to make the final decision on the $5,000 request. The application is include in today's packet material for your review. TC PACKET 01 -06 -14 43 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 05 SERIES OF 2014 -gll Ulm 1:1r • . . , PM inkyj i ,. WHEREAS, the Town Council has allocated $75,000 to be distributed to Health and Human Service organizations in 2014; and WHEREAS, the Town Council is committed to supporting community services that the Town is not staffed to provide; and WHEREAS, the Citizen's Grant Review Board has carefully reviewed the grant request submitted by Health and Human Service organizations. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado that the following donations be made: Section One: Grant Awards Alpine Legal Services $ 3,500 Aspen Valley Ski Club $ 5,000 Aspen Youth Center $ 7,000 Buddy Program $ 2,500 Challenge Aspen $ 1,000 Community Health Services, Inc $16,000 Executive Service Corp $ 500 Family Visitor Program $ 1,000 Forest Conservancy $ 1,000 Hospice of the Valley $10,000 Little Red Schoolhouse $ 6,000 Pitkin County Senior Services $ 6,500 Project Graduation $ 2,000 Raising a Reader /Roaring Fork Valley $ 1,000 Smashbox Nite Life (Snowmass Chapel) $ 5,000 Project 18- Thursday Dinners (Snowmass Chapel) $ 2,000 Snowmass Community Outreach Fund $ 5,000 Total ...... ........................$75,000 TC PACKET 01 -06 -14 44 Res. 14 -05 Page 2 of 2 Section Two: Disbursement The expenditure of funds will be made in full on or before March 31, 2014. INTRODUCED, READ, AND ADOPTED, by the Town Council of the Town of Snowmass Village, Colorado on the 6th day of January, 2014 with a motion made by Council Member and seconded by Council Member . The motion was approved by a vote of _ in favor to _ opposed. TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor ATTEST: Rhonda B. Coxon, CMC Town Clerk APPROVED AS TO FORM: John Dresser, Town Attorney TC PACKET 01 -06 -14 45 ° 0 V 0 1- CL O 00 , 0 O 0 O N , o °O 0 , 0 , 0 , 0 , 0 , 0 °O 0 O O O o0 0 0 0 0 O 9 r O 0 0 O 0 O 0 O O o O O O � � O o O It o 0 o o o ° oo ° o 00 0 00 0 0 0 0 0 0 0 0 °00 °oo 0 0 0 0 0 tV Q. r CO � TO � � Q 6s 6a 63 69 TC PACKET 01 -06 -14 46 d O O O O O O O O 0 O r O 0 0 O 0 O 0 O O o O O O O O O o O It o o O 0 p , N Q LO LO 0 0 00 , a C6 C6 69 Eg U~3 C6 Lo c\j J Z LV 0 ()z�M•� '00 � o 0 o 00 LO 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 � O o Lo o O O O O� O 00 o 00 p, 0 0 O 0 O 0 O 0 0, Q 0 Nm C'i G �a � � � � ti O 6 azq* r 0cq Q r = >d r ' W N O >NU QO a Z� M Lu z m O o O O O O O O O O O O O o O 0 O 0 O 0 O 0 O o O O O O O o O 0 O 0 (j Q m 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 o 0 c 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 La O O LO 0 0 UM O O O O LO 0 0 _ v M L {} ti } N {} 6r (O f1 (G (O N LO to NE� Gf� TC PACKET 01 -06 -14 46 Organization Name: Snowmass Chapel Mailing Address: PO Box 17169, SMV 81615 5307 Owl Creek Rd. Contact Person: Kara Gilbert - Program Director, Children, Youth and Young Adults Phone: 300 -1207 Fax: 866-334-2557 E -mail: kara @campSMashBox.com Federal Tax ID: 84- 0855130 State Tax I D: 98- 07506 -0000 Brief Description of Request and why the purpose of your grant request is important to Snowmass Village: (Please limit your response to two paragraphs.) Snowmass Chapel is requesting this grant for its secular Camp SMashBox program. Camp SMashBox is an adventurous and supervised place for kids and teens to hang out. SMashBox offers affordable programming and camps during school holidays including Thanksgiving, Christmas, spring break and summer, and monthly on Saturday nights. Last summer over 100 families attended camp SMashBox programs. There are 300+ kids who live in Snowmass Village and a much larger number of kids who come to Snowmass as visitors. The options for kids, ages 4 -17, are limited. SMashBox seeks to provide a "cruise ship kids program" mentality at our ski resort for both locals and visitors. SMashBox is all about loving kids for who they are and encouraging them to love themselves. SlVlashBox is devoted to the unique skills and talents of each individual child, adjusting programs to allow every camper to shine. We serve parents and families in the community by offering another option that breaks up the mundane. Kids LOVE coming here. This grant request is important to Snowmass Village because there are a lot of kids that both live and visit here. Camps and babysitters are expensive. A town grant subsidizes the cost of child programming. Plus, happy kids make for happy parents. Amount of Request: $5000 Number of Snowmass Village Residents, Employees and /or Visitors that participate and /or benefit from this organization and /or the program that you are proposing: 450+ TC PACKET 01 -06 -14 47 In what way do they participate or benefit? Local kids and visitors have already taken part in many of the programs offered by the Snowmass Chapel, including Camp SMashBox day camp last summer (which drew over 150 kids). Participants have commented that they are thrilled that there is an adventure camp offering in the village that their kids love that is affordable. Has your organization applied for a grant from the T.O.S.V. before? YES _X NO If so when was the last year your organization applied? 2011 -12 Did your organization receive a grant payment (a check) from the Town of Snowmass Village in March of 2011? YES _X NO How much was the grant for? $5,000 How was the grant money used? Funds were used to offer free programs and make other offerings more affordable. These are / were secular programs offered to kids and parents (Free 1St Saturday Club, Thanksgiving Camp for a Cause, Summer Camps). Attachments: 1. Board of Directors and Key Staff 2. Most recent financial statements 3. Copy of Organization's IRS determination letter indicating tax - exempt status TC PACKET 01 -06 -14 48 PROGRAM NAME: Camp SMashBox at Snowmass Chapel Itemize: Game supplies, wood work, tree -house Staff time (annual total as it varies by season) Promotion /flyers Craft / entertainment supplies Total Cost (A) Funds available for Program: Gifts & Grants /pledged or paid (If applicable) Trustees: Corporations: Foundations: ITI R IRNIM Government Other (earned income, special events, memberships) Total Funds Available (B) BALANCE REQUIRED (A minus B) Amount: $3,500 $30,500 $1,000 $1,200 $36,200 $ 25.000 $0 $11,200 $5000 NOTE: Individual contributions (above) are subsidized by the TOSV grant allowing more kids to enjoy our camp more often. A grant award brings the average cost per family down (we were able to offer full day summer camp last year for $35 - $45 / day). In addition, the grant allows SMashBox to offer free services to the community (e.g., 1" Saturday Club). TC PACKET 01 -06 -14 49 AGENCY INFORMATION Camp SMashBox Mission "To serve, teach, and love kids so that they will forever.• think, play and live outside the box." A Brief History Camp SMashBox was founded by local snowboard instructors Kara and Adam Gilbert, who brought the concept to Snowmass Chapel as an outreach to youth. Camp SMashBox is the flagship program for Project 18, a program that creates experiences for kids to lead extraordinary lives. Camp SIVIashBox is non - religious and serves families from all faiths and all walks ofJ.ife. Description of Programs Camp SMashBox is an adventurous and supervised place for kids and - .teens to hang out. SMashBox offers affordable programming and camps during school holidays includingThanksgiving, Christmas, spring break and summer, and monthly on Saturday nights. SMashBox seeks to provide a "cruise ship kids program" mentality at our ski resort for both locals and visitors. SMashBox is all about loving kids for who they are and encouraging them to love themselves. SMashBox is devoted to the unique skills and talents of each individual child, adjusting programs to allow every camper to shine. Through interaction with teen and adult counselors, outdoor adventure, wacky games and crafts, SMashBox provides daily supervised fun. We serve parents and families in the community by offering another option that breaks up the mundane. Kids LOVE coming here. PURPOSE OF GRANT Description of Goals and Objectives "Through adventure, SMashBox's mission is to: serve, teach, & love kids so that they will forever: think, play, & live outside the box." It is our goal to be a positive influence in kids' lives while showing them all how to have fun and be themselves. We break down barriers by overloading kids with a good time. We speak and teach through action before words. We offer hands -on positive environments with the simple yet unique task of making a kid smile. We love every kid for the person they can become by making the right choices. We encourage each kid to be who he or she is, and continuously search for what that means for them. All this comes for the best bargain camp in town for parents. Plus we intermix camp dates with school holidays, so parents can focus on work when necessary. TC PACKET 01 -06 -14 50 Description of Activities Planned Our activities are extremely varied and ever changing. Creativity is paramount when it comes to planning the silliest fun time for kids. We also let the kids have a voice to say what they want to do at camp, but when they run out of ideas we have plenty. Just a few examples are pictured (right) from just one day of our summer day camp that ran for four weeks and cost only $35 /day (8am -5pm). We have had mud pits, built tree - houses and snowmen, gone sledding, hiking, creek exploring, slip n sliding, running, jumping, competing, eating, creating works or art, dancing, singing, and played every game under the sun. We are all about FUN! EVALUATION Measureable results Over the past year we have met and served over 100 families (primarily locals), and we aim to double that in the next year. We also continuously measure our effectiveness with parents and kids that attend SMashBox events. Defining and measuring success If people are attending camp SMashBox events we know we have reached an important segment of the population and have offered them something they need for an amazing price. Results will be used /disseminated Results will be used to inform us about the kinds of community programs desired by this segment of our population, and will help us and the entire community better understand how to meet the needs of our kids, in particular. Sustainable value to TOSV Snowmass Village "a thriving community" as stated on the TOSV's homepage needs as many programs and things for people to do and be a part of as possible. Our camps are an awesome and cost effective solution for those who live in and visit this thriving community. FUNDING Funding will be provided through the Snowmass Chapel's annual operations budget, which is primarily funded through individual giving. Additional funding for SMashBox is by participant fees for the summer day camp (see attached). TC PACKET 01 -06 -14 51 2013 -14 SNOWMASS CHAPEL BOARD OF TRUSTEES Kathy Arnold, President Heather Beach Beth Blakemore Bradley Everhart Joe Farrell Nancy Ferguson Paul C. "Chip" Schorr IV, Vice President Marion Garrett Dirk Gosda, Treasurer Jim Light Judi Loubier Chuck Maker Howard Rudge (Ex- Officio), Legal Counsel Ellie Striegler Michael Tande Donna Wiedinmyer SNOWMASS CHAPEL NATIONAL ADVISORY BOARD Karen Andrews Joan Bemis David Bork Jody & Nancy Fail Bill Jobe Robert Mandel Susan McKeller Mike Otte Guy & Linda Rutland Paul Schorr III Debbie Shore Jim Vandeveer Ransom "Randy" Woods Martha Yocum PROJECT 18 /Camp SMashBox ADVISORY COMMITTEE Mark Benedict, high school teacher Elizabeth de Wetter, high school student Regina de Wetter, college scholarship director, Jeffries International Marion Garrett, special education teacher Maggie Gerardi, Director of Whitcomb Terrace Assisted Living Heather Kaplinski, PhD, mental health counselor for youth and families Kristen Nelson, parent /foster parent Debbie Shore, Snowmass Chapel children's ministry team Kari Stoll, elementary education teacher Robin Strecker, RN, Clinical Manager for Home Care and Hospice of the Valley Camp SMashBox Key Staff: Robert de Wetter, Senior Pastor, Snowmass Chapel Charla Belinski, Director, Project 18 Kara Gilbert, Program Director Adam Gilbert, Program Director TC PACKET 01 -06 -14 52 internal Revenue Service D wi t Director Date: NOV 2 6 1997 Snowmass Chapel & Community Center, Inc. p. O. Box 17169 Snowmass Village, CO 81615-7169 Dear Sir or Madam: Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 In response to your request for affirmation of your organization's exempt status: On November 25, 1969, we issued a determination letter that recognized your organization as exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. We classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organi- ization described in section 509(a)(1) and 170(b)(1)(A)(i). This classi- fication was based on the assumption that your organization's operations would continue as stated in your application. If your sources of support, character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on your organization's exempt and foundation status. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). If your organization is a church or a qualified church - controlled organi- zation as defined in section 3121(w)(3) of the Code, it may elect to ex- clude wages paid to its employees (other than for services performed in an unrelated trade or business) for social security taxes. This election must be made by filing Form 8274 by the day before the date the organization's first quarterly employment tax return would be due under the revised law. If your organization makes this election, its employees who earn $100 or more during a calendar year become liable for the payment of the self- employment tax on the wages the organization pays them. This letter could help resolve questions about your organization's exempt status and foundation status, you should keep it with the organization's This letter affirms your organization's exempt status. ce ly, C. Ashley Bullard District Director TC PACKET 01 -06 -14 53 TO: Snowmass Village Town Council FROM: Jim Wahlstrom Senior Planner, Community Development Department DATE: January 6, 2014 meeting a. Following the presentation by the applicant of the application at the joint meeting with the Planning Commission on December 16, 2013, the procedures in the code require Town Council to identify the project components /elements, areas of the code or core issues that the Planning Commission should focus upon during the formal review of the application. Pursuant to code section 16A -5 -340, the questions the Planning Commission and Town Council should consider in a detailed manner during review of a preliminary plan (depending on the size and complexity of the proposal) are outline in Attachment `A.' b. During consideration of the applicant's previous requests for waivers or deferrals of certain submission items granted by Resolution No. 29, Series of 2013 (Attachment `B'), the applicant was also seeking concurrent review of the application by Planning Commission and Town Council, as an allowed option under the land use code. A determination should be made whether such a process would be acceptable.\ c. Attachment `C' is the resolution outlining draft directions for the Planning Commission review, also incorporating the concerns expressed at the joint meeting. This resolution may be approved, as may be amended at the meeting. The initial public hearing to begin the Planning Commission review of the application is scheduled on January 15, 2014. APPLICANT: Aspen Skiing Company; Don Schuster VP, representative TC PACKET 01 -06 -14 54 TYPE OF APPLICATION REVIEW HEREIN: The applicant is seeking a subsequent approval for a Major PUD Amendment Preliminary Plan involving Lot 2 in Base Village as previously presented. EXHIBITS: - Application materials and drawings dated December 5, 2013 including supplements thereto submitted December 6, 2013 (digital files previously distributed and on Town's web page); - Attachment `A' - Municipal codes' Review Intent and Issue Questions; - Attachment 'B'— Executed Resolution No. 29, Series of 2013, with its Exhibit `A'; and - Attachment 'C'— Resolution No. 04, Series of 2014, with draft outline of directives to Planning Commission. LEGAL DESCRIPTION: Lot 2, Base Village Subdivision ZONING & TREATMENT /SUBDIVISION REVIEW: The site is currently zoned `Mixed -Use 2' together with the Final Base Village PUD Guide overlay. PREVIOUS ACTIONS: On December 16, 2013 a joint meeting with the Planning Commission was held to hear a presentation by the applicant of the application. Action on a resolution to provide direction to the Planning Commission was deferred to the January 6, 2014 meeting. RECORD DOCUMENTS: Town of Snowmass Village Land Use Code, Comprehensive Plan, and complete project file. PUBLIC NOTICE: A public hearing notice is not required by the code for a joint meeting as well as any follow up to identify the Town Council directions to the Planning Commission. STAFF ANALYSIS /DISCUSSION OF COMPLIANCE WITH LAND USE CODE: Preliminary Plan (Section 16A -5 -340): According to subsection (b) of this Section, the code states: (b) "The questions the Planning Commission and Town Council should consider in a detailed manner during review of a preliminary plan (depending on the size and complexity of the proposal)" are outlined in Attachment `A.' Staff: Attached Resolution No. 04, Series of 2014, outlines a draft list of directives also incorporating a few of the concerns or questions expressed at the joint meeting on December 16, 2013. Preliminary Plan (Section 16A -5 -340): According to subsection (d) of this Section, the code states: 2 TC PACKET 01 -06 -14 55 (1) A complete copy of the application shall be forwarded to the Planning Commission and Town Council. The Planning Commission and Town Council shall hold one (1) joint meeting to hear the initial presentation of the application by the applicant. This joint meeting may occur while referral comments are being collected by the staff. It is the intent of this meeting to simultaneously inform the Town Council and Planning Commission as to what is being submitted in the Preliminary Plan application. Following the presentation or at a subsequent regularly scheduled meeting, the Town Council shall identify the specific components within the application, including project elements, specific areas of the Land Use and Development Code or core issues, that the Planning Commission should focus upon during the course of its review. (2) The Town Council determination and direction shall occur by adopting a resolution at a regularly scheduled meeting. Thereafter, the Planning Commission and Town Council shall commence conducting their reviews of the application. (3) The Town Council may determine that some minor PUD applications, due to the reduced scale, negligible potential impacts upon surrounding properties and limited nature or intensity of the proposed development, do not warrant referral to the Planning Commission and shall proceed directly to the Town Council and be processed in accordance with Subsections (h) and (i). Staff: Staff suggests that, in consideration of the waivers and deferrals of certain preliminary plan application materials granted by Town Council per Resolution No. 29, Series of 2013 (see Attachment `E3'), the Town Council should direct that Planning Commission should focus their review on the draft list of topics outlined in Resolution No. 04, Series of 2014 (Attachment `C'). Concurrent Review: In accordance with subsections 2 and 3 of the code provisions noted above, and pursuant to the applicant's previous correspondence requesting waivers or deferrals of certain submission items granted by Resolution No. 29, Series of 2013 (Attachment B'), the applicant was seeking concurrent review of the application by Planning Commission and Town Council, as it is an allowed option under the land use code. Staff: Given that the proposal is an amendment rather than an initial PUD proposal, and in consideration of the granted waivers and deferrals of certain preliminary plan submission requirements, the Planning Commission should be able to complete the review of the core issues as directed by the Town Council within a few meetings. Following the reviews, the Planning Commission could then provide a comprehensive list of recommendations to Town Council on the affected topics or core issues within one resolution document. 3 TC PACKET 01 -06 -14 56 ATTACHMENT "A" Town Council Report January 6, 2014 Page 1 of 2 Sec. 16A-5-340. Preliminary plan. (a) Purpose. The purpose of preliminary plan review is for the applicant to formulate detailed, properly designed/engineered solutions to the issues and concerns identified during sketch plan review, and to address, in a detailed manner, all other issues that are relevant to the preliminary plan. For minor PUD applications, where no sketch plan was submitted, the purpose of the preliminary plan is to present detailed, properly designed /engineered plans for consideration by the Town and the public. The burden at the preliminary plan stage is on the applicant to provide detailed information and mitigation proposals to be evaluated by the Town and the public. For any PUD application that also involves subdivision or that requires approval of an amendment of the Official Zone District Map, the application for subdivision or rezoning shall be submitted with, and considered at the same time as, the preliminary PUD plan review. (b) Preliminary Plan Review Intent and Issues. The questions the Planning Commission and Town Council should consider in a detailed manner during review of the preliminary plan (depending upon the size and complexity of the proposal) include the following: (1) Response to sketch plan issues and concerns. Has the applicant provided detailed, sufficient and appropriate responses to each of the issues and concerns identified during the sketch plan review? (2) Zone district limitations. Does the proposed development comply with all of the limitations of the underlying zone district? If the applicant proposes to vary any of the property's dimensional limitations, then does the application comply with all of the applicable standards for granting of the variation? (3) Comprehensive Plan. Is the proposed development consistent with all relevant policies and recommendations of the Town's Comprehensive Plan? If the applicant proposes a buildout in excess of sixty -five percent (65 %) of that identified in the Comprehensive Plan, then will the community purposes that are most appropriate to be accomplished by the proposed development be achieved? (4) Architectural plans. Are the proposed mass, scale, height, density, volume, materials, colors and detailed design elements of the buildings compatible with, appropriate for or an enhancement of the character of the community and with surrounding buildings? (5) Landscaping and open space. Is the type, amount, size, species and location of proposed landscaping adequate and suitable for the development? Has adequate landscaping been provided as a buffer between uses and around the perimeter of the development? Has the applicant demonstrated that existing vegetation and trees on the site that should be protected will be so protected? Which specific areas of the site will be designated as open space; what is the proposed size, use and landscaping of each area? What are the preliminary plans for the homeowner's association or condominium association to maintain said open space? (6) Natural hazard areas. What is the site specific location and characteristics of any geologic hazards, steep slopes, flood plains and similar hazards on the property? Will any of these natural areas pose a potential threat to life or property? If so, what specific measures will be employed to avoid, minimize or mitigate these dangers? (7) Natural resource areas. What is the site specific location and characteristics of any wildlife habitat areas, riparian areas, wetlands and other valued natural features on the property? What are the anticipated impacts of the proposed development on these features? Has the proposed development TC PACKET 01 -06 -14 57 ATTACHMENT "A" Town Council Report January 6, 2014 Page 2 of 2 been designed so it will comply with the standards of this Development Code that apply to these natural resource areas? (8) Grading and drainage. What is the extent of soil and vegetation disturbance planned for the site? How will disturbed areas be stabilized both during construction and following completion of the project? Where will excavated materials be stockpiled? Will any retaining structures be employed and, if so, what will be their design specifications and materials? How will storm water be handled both during construction and following completion of the project? (9) Transportation impact. How many vehicle trips will be generated, and what is the anticipated public transportation ridership from the proposed development? What is the capacity of the intersections that the proposed development will impact? What will be the impacts of the proposed development on the Town's public transportation system, road capacities and parking facilities and how will these impacts be mitigated? What measures will the project employ to ensure that following development roadways within the Town will continue to function at the adopted level of service standard? Have roads on- and off -site been designed in a safe and efficient manner, to connect the site to other activity areas and destination points? (10) Necessary facilities. Has the applicant provided detailed engineering plans and reports demonstrating the type, location and capacity of the water supply, sewage disposal, solid waste disposal, fire protection and other necessary facilities that will be constructed to serve the project? Will these facilities be available in a timely manner to serve the project? (11) Restricted housing. What is the specific mix and configuration of housing that will be provided to meet the Town's restricted housing requirements? What guarantees has the applicant agreed to provide to ensure that such housing will be available at the time it has been required by the Town? (12) Fiscal impact. Will the proposed development have a positive or negative fiscal impact upon the Town and other taxing districts that provide services to it? If the proposal is shown to have a negative fiscal impact, then what measures will the applicant employ to mitigate those costs? (13) Energy conservation. What will be the energy utilization of the significant energy - consuming elements of the project (such as heating systems, swimming pools, saunas, Jacuzzis, etc.). What specific active and passive techniques will the development employ to promote energy conservation and take advantage of solar and alternative energy source opportunities? (14) Air quality. What will be the primary sources of air pollution from the project? What will be the quantity and composition of pollutants that will be discharged on a daily and seasonal basis and what are the dispersal qualities of the site that will affect the pollutants that are generated? What geographic area will be impacted by these pollutants? What techniques will the development employ to reduce the impacts of these pollutants? (15) Construction management plan. What is the proposed plan for phasing of the project? What is its construction schedule? What measures will be employed to mitigate construction impacts? (16) Community welfare. Does the proposed development in its totality promote the public health, safety and welfare? TC PACKET 01 -06 -14 58 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION No. 29 SERIES OF 2013 R a1.# 21,15FIETTIER 3 ATTACHMENT "B" Town Council Report January 6, 2014 WHEREAS, the Aspen Skiing Company ( "ASC ") and the Community Development Director ( "CDD ") held informal meetings to discuss the proposed application prior to the Pre - application conference which was held August 13, 2013; and WHEREAS, the CDD, in a written summary of the Pre - application conference issued August 20, 2013, determined that the proposed application was a Major Amendment to the Base Village Planned Unit Development ( "BVPUD ") pursuant to the Criteria for Classifying PUDs as Major or Minor in Table 5 -3 of Section 16A -5 -300 of the TOSV Land Use and Development Code ( "LUDC "); and WHEREAS, ASC submitted a written appeal of the determination of the CDD classifying the proposed application as a Major Amendment to the BVPUD requiring the three -step application process (Sketch, Preliminary and Final PUD), and the Town Council heard the appeal of ASC pursuant to the provisions of 16A -5 -80 of the LUDC on October 7, 2013; and WHEREAS, the Town Council agreed with staff's position classifying the proposal as a Major PUD Amendment, but waived the submission of the Sketch Plan for the Major PUD process, under the Major PUD Amendment LUDC provisions, pursuant to Resolution No. 28, Series of 2013; and WHEREAS, on October 18, 2013, and prior to formal submission of the Preliminary Plan application, ASC submitted a list of requested waivers or deferrals of certain Preliminary Plan submission requirements; and WHEREAS, Municipal Code Section 16A- 5- 50(a)(1) states, "The Town Council, upon the recommendation of the Planning Director, may authorize the waiver and /or deferral of the requirement to submit certain application items if determined that they are not necessary to commence review of the application "; and WHEREAS, Municipal Code Section 16A- 5- 50(a)(1) further states, "The authorization of the waiver or deferral request by the Town Council shall occur by adopting a resolution at a regularly scheduled meeting and shall reserve the right for TC PACKET 01 -06 -14 59 TC Reso 29, 2013 Page 2 of 3 the Town to require that any material initially waived or deferred may be required to be submitted by the applicant at any time during the review process if needed to evaluate the applicant's proposal "; and WHEREAS, the waiver and/or deferral requests of ASC were scheduled for consideration by the Town Council at its regular meeting on November 18, 2013, to receive evidence and comment from Town Staff, ASC and to provide an opportunity for comment from the public. NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Snowmass Village, as follows: Section One: Submission Requirements involving Waivers and Deferrals. The waivers and deferrals of certain Preliminary Plan submission requirements requested by ASC, attached hereto as Exhibit "A" and incorporated herein by this reference, are hereby conditionally approved within the meaning of Municipal Code Section 16A -5- 50(a)(1). Section Two: Conditions of Waivers and Deferrals. The approval of this Resolution shall be subject to ASC satisfying the following Conditions: 1. The requested waiver noted on the attached Exhibit `A' for a Fiscal Impact Analysis, is not waived but may be modified for targeted update as explained in Exhibit `A,' and the reports shall be submitted as part of the Preliminary Plan of the Major PUD Amendment application for referral and the review by the Planning Commission and Town Council. 2. One requested deferrals noted on the attached Exhibit `A' for an Air Quality Analysis is conditionally granted depending on the results of the Transportation Impact Analysis (TIA). The TIA is not waived but may be modified for targeted update as explained in Exhibit `A,' and the report shall be submitted as part of the Preliminary Plan of the Major PUD Amendment application for referral and the review by the Planning Commission and Town Council. 3. Town Council reserves the right to require that any materials initially waived or deferred may be required to be submitted by the applicant at any time during the review process if needed to evaluate the applicant's proposal and the impacts on the Base Village project as a whole. Such determination by the Town Council shall occur in accordance with the procedure set forth in of Section 16A- 5- 50(a)(1) of the Municipal Code Section Three: Severability. If any provision of this Resolution or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Resolution which can be given effect without the TC PACKET 01 -06 -14 60 TC Reso 29, 2013 Page 3 of 3 invalid provision or application, and, to this end, the provisions of this Resolution are severable. READ, APPROVED AND ADOPTED, by the Town Council of the Town of Snowmass Village on November 18, 2013 upon a motion by Council Member Kucker, the second of Council Member Haber, and upon a vote of 4 in favor and 0 against. Council Member Jacobson absent. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL Bill oineau, Mayor ATTEST. Rhonda B. Coxon, Town Clerk John C. Dresser, Jr., T TC PACKET 01 -06 -14 61 5N0'vVN#ASS ASPEN MOUNTAIN ASPEN HIGHLANDS BUTTERMILK October 18, 2013 Exhibit "A" ASPEN SKIING COMPANY TC Resolution No. 29, Series of 2013 Page 1 of 2 Mark Kittle Acting Director of Community Development Town of Snowmass Village PD Box 5010 Snowmass Village, Colorado 8165 Dear Mark: RECEIVED Snowmass Village Community Development Aspen Skiing Company would like to request the following waivers or deferrals of submission requirements as outlined in Section 16 A- 5- 340(c) (2) for our preliminary plan submission for Lot 2 of Snowmass Base Village: 1. Waive (c) comparison to sketch plan since there will not be any sketch plan review. 2. In paragraph (e) (3) we are requesting that the Planning Director accept computer generated three dimensional imagery in place of block models. 3. In reference to (e) (4) Colors and materials we are requesting a waiver as we intend to use the same materials and colors as originally approved. We will provide photos of the approved submittals of which the physical samples the town has in its possession. 4. In reference (g) fiscal impact report we are requesting a waiver to provide a full fiscal impact report and in its place we will provide a Lot 2 targeted update on the revenue impacts to the Town and taxing districts including the metro districts and Base Village Master Associations. 5. Waive (h) Solid Waste Plan. No material impacts from the original approvals are anticipated. 6. Waive (j) Proximity to Ski Lift. The buildings are not moving from the original siting. 7. Defer (1) Condominium association documents to Final Review. 8. Waive (n) clearing, grading and drainage plans. These items have all been reviewed and are in place. 9. In reference to (o) Transportation impact analysis we are requesting a waiverto provide a full report and in its place we will provide a Lot 2 targeted update primarily concentrating on the trip generation and transit ridership due to replacing 39 condominiums with 102 hotel rooms. 10. Defer (p) Air Quality analysis and if the transportation update yields no significant increase then we would request this be waived. 11. Waive (q) Geologic report. The proposed development will occur above the already constructed podium which was previously approved and designed for these structures. 12. Waive (r) Brush Creek impact report. This report was previously submitted and the proposed changes to Lot 2 do not create any additional impact on Brush Creek. 13. Waive (s) Wildlife Habitat Analysis. The proposed changes to Lot 2 will not create any additional wildlife impacts. 14. Defer (t) Construction Management Plan until Final Plan submission. 15. Waive (u) Adequate public facilities report. We will provide an updated letter from SWSD regarding sewer and water however all other aspects of the items listed in this section were previously studied and designed into the infrastructure already in place within the village. P.O. Box 1248 Aspen, CO 81612 -1248 970.925.1220 www.aspensnowmass.cam TC PACKET 01 -06 -14 62 Exhibit ;. Resolution TC No. 29, Series of 2013 Page 2 of 2 Additionally, when the application is deemed complete and the review process initiated we would like to request that town council at the joint meeting that will be held at a future date that the town council consider Section 16A -5 -340 (d)(1), (2) and section (f) is also considered which allows for the concurrent review of the application by Town Council and Planning Commission with planning commission directing its review to those areas identified at the joint meeting as components which town council wanted detailed recommendations. Sincerely, Don Schuster VP Hospitality Development cc: John Dresser Jim Wahistrom Gary Suiter Mike Kaplan Gert Van Moorsel TC PACKET 01 -06 -14 63 ATTACHMENT "C" Town Council Report January 6, 2014 1 TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 RESOLUTION NO. 04 4 SERIES OF 2014 5 17 WHEREAS, Town Council Resolution No. 29, Series of 2013, granted certain 18 applicant requested waivers and deferrals of certain Preliminary Plan submission 19 requirements at a regular meeting on November 18, 2013; and 20 21 WHEREAS, Town Council Ordinance No. 7, Series of 2003 ( "Ordinance 7 "). 22 Amended protions of Sections 16A -5 -340 of the Municipal Code pertaining to the 23 Preliminary PUD review process; and 24 WHEREAS, Ordinance 7 provided that, following a joint meeting with the 25 Planning Commission regarding a Preliminary PUD application, the Town Council shall 26 identify the specific components or project elements within the application, specific 27 areas of the Land Use and Development Code or core issues, that the Planning 28 Commission should focus upon during the course of its review; and 29 WHEREAS, pursuant to Ordinance 7, the Town Council direction to the Planning 30 Commission shall then occur by adopting a resolution at a regularly scheduled meeting; 31 and 32 WHEREAS, a Joint Planning Commission/Town Council meeting occurred on 33 December 16, 2013 for the purpose of receiving a presentation by the applicant of the 34 application and to begin identifying project elements, code areas and core issues 35 related to the Base Village Preliminary PUD land use application (the "Application "); and 36 WHEREAS, at a meeting on January 6, 2014, the Town Council has now 37 finalized and prioritized core issues and identified review items regarding the Applicaton TC PACKET 01 -06 -14 64 Town Council Resolution 04, 2014 Direction to Planning Commission Page 2 of 4 38 upon which the Town Council desires detailed recommendations from the Planning 39 Commission, as further described in Section One below of this resolution. 40 41 Section One. Action and Directions. 42 NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of 43 Snowmass Village, Colorado: 44 1. The Town Council hereby identifies the components, project elements, areas of 45 the code and /or core issues regarding the application, as described below that 46 the Planning Commission should focus upon during the course of its review: 47 a. In consideration of the waivers and deferrals of certain preliminary plan 48 submission requirements granted by Resolution 29, the Planning Commission 49 should address Section 16A -5- 390(3), `Review standards' for amendments to 50 Final PUDs, Section 16A -5 -300 PUD `Purpose; overview; general 51 restrictions,' Section 16A -5 -310 `Review standards' for PUDs, and Article IV, 52 `Development Evaluation Standards,' including: 53 b. Whether the proposed amendment is consistent with, or an enhancement of, 54 the original PUD approval, including the Final Base Village PUD Guide and 55 underlying 'MU -2' zone district; 56 c. Whether there is no substantially adverse impact; 57 d. Whether there is no change in character; 58 e. Find compliance with the code criteria regarding proposed buildout and unit 59 equivalency; 60 f. Determine whether any proposed changes to dimensional limitations might be 61 acceptable per the code criteria; 62 g. Provide input regarding the community purposes being offered by the 63 applicant for any variations from previously approved development 64 parameters; 65 h. Evaluate whether the parking provisions are adequate in meeting the parking 66 demand related to the proposed changes; 67 i. Whether or not the current improvements to roadways, transportation facilities 68 and the capacity of transit are able to accommodate any anticipated impacts 69 associated with the proposed modifications, including possible or 70 recommended mitigation solutions; 71 j. Determine if any increase in traffic impacts might significantly affect the air 72 quality; 73 k. Whether the existing water and sewage disposal provisions could 74 accommodate the related impacts associated with the proposed changes; 75 I. Determine if fire protection provisions remain in place; 76 m. Evaluate whether the proposed landscaping, grading and other design 77 features related to the rearrangement of the area planned for an events plaza 78 meets the code standards; TC PACKET 01 -06 -14 65 Town Council Resolution 04, 2014 Direction to Planning Commission Page 3 of 4 79 n. If the energy conservation methods seem reasonable in meeting the code so standards; 81 o. Address whether the building design guidelines regarding changes to the 82 architectural, exterior materials continue to be met; 83 p. Determine whether the vested employee housing standards have been met 84 regarding the proposed revisions, including the mitigation thereof via the code 85 methods allowed; 86 q. Address whether previously approved phasing schedules are being 87 significantly altered and whether such revisions might be acceptable; Ss r. Provide input regarding whether the fiscal impact report provides reasonable 89 rationale in maintaining positive results, including consideration of the 90 reduction of condominium units for the addition of hotel rooms, the decrease 91 of restaurants and the increase of skier services in the proposed plan; 92 s. Address the space needs, reservation and /or timing for a medical clinic. 93 94 2. The Planning Commission may also review and comment upon other items 95 within the application deemed appropriate. 96 3. Considering that the proposal is an amendment to the original or previous 97 approvals, the Planning Commission shall complete the review of the core issues 98 per the directives in this resolution and provide a comprehensive list of 99 recommendations in one resolution document to Town Council. 100 4. The Town Council may subsequently request further review by the Planning 101 Commission on any other matter relating to the Application; and 102 5. A supplemental review request may be made at any time during the Town 103 Council review of the Application without the necessity of adopting a resolution 104 formalizing the request. 105 6. The effective date of this Resolution shall be January 15, 2014. 106 INTRODUCED, READ AND ADOPTED, by the Town Council of the Town of 107 Snowmass Village, Colorado on the 6th day of January 2014, upon a motion made by 108 Council Member and seconded by Council Member , and by a 109 vote of in favor and opposed. 110 111 112 113 ATTEST: 114 TC PACKET 01 -06 -14 66 TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor Town Council Resolution 04, 2014 Direction to Planning Commission Page 4 of 4 115 116 Rhonda B. Coxon, Deputy Town Clerk 117 118 APPROVED AS TO FORM: 119 120 121 John C. Dresser, Jr. 122 Town Attorney 123 124 TC PACKET 01 -06 -14 67 Meeting Date: January 6, 2014 Agenda Item: Direction to Staff — submission of an offer of employment to the Interim Town Manager Presented By: John Dresser, Town Attorney Core Issues: Finalize terms of an Employment Agreement to offer Gary Suiter as Town Manager. General Info: Council has directed staff to prepare a contract for employment as Town Manager to offer Gary Suiter for consideration, discussion and review. Staff has prepared a draft agreement and provided a copy of the draft to Gary Suiter for his comment. The draft agreement is attached hereto. Council Options: 1. Motion approving the agreement, directing staff to submit the offer to Gary Suiter for acceptance, counteroffer or rejection and specifying the time said offer will be open; 2. Amend the agreement, then a Motion approving the agreement, directing staff to submit the offer to Gary Suiter for acceptance, counteroffer or rejection and specifying the time said offer will be open; or 3. Decline to offer an agreement to Gary Suiter. Additional Option: Convene an Executive Session to get legal advice or instruct negotiators. TC PACKET 01 -06 -14 68 1 I U Key, ' This agreement is made and entered into this day of January, 2014, between the Town of Snowmass Village, a Colorado Home Rule Municipality, hereinafter called "TOSV ", and Gary Suiter, hereinafter called "Suiter ", pursuant to the following terms and conditions: WHEREAS, TOSV desires to employ Suiter as Town Manager of the Town of Snowmass Village; and WHEREAS, TOSV and Suiter desire to provide for certain procedures, benefits and requirements regarding the employment of Suiter by TOSV; and WHEREAS, Suiter desires to accept employment as Town Manager of TOSV under the terms and conditions recited herein. NOW, THEREFORE, in consideration of the mutual promises contained herein, which are deemed to be good and valuable consideration, the receipt and sufficiency of which are acknowledged, TOSV and Suiter agree to the following: 1. DEFINITE TERM (a) Nothing in this agreement shall prevent, limit or otherwise interfere with the right of TOSV to terminate the services of Suiter at any time, subject only to the provisions set forth in Section 6 of this agreement. (b) Nothing in this agreement shall prevent, limit or otherwise interfere with the right of the Suiter to resign at any time from his position with Employer, subject only to the provision set forth in Section 6 of this agreement. (c) The term "employed" shall not be construed to include occasional teaching, writing, consulting or military reserve service performed on Suiter's time off. Suiter agrees to wrap up any existing consulting contracts or projects currently in process within a reasonable time except his consulting activities specifically including: presentations to the Colorado Municipal League usually quarterly and facilitations services for the City of Rifle annual retreat and Suiter agrees to limit his consulting activities, pursuant to this subsection, to those two items. Suiter agrees to obtain in advance the consent of Town Council to perform any other consulting services. (d) Suiter shall be employed as Town Manager of TOSV for the period commencing on the date of this Agreement to July 1, 2015 (the "Termination Date "). TC PACKET 01 -06 -14 69 1 (e) In the event written notice is not given by either party to this agreement to the other at least ninety (90) days prior to the termination date as hereinabove provided, this agreement shall be extended on the same terms and conditions as herein provided, all for an additional period of two years. Upon such extension, the Termination Date shall become July 1St, two years later than the previous Termination Date. Said agreement shall continue thereafter for two -year periods unless either party hereto gives notice to the other party that the party does not wish to extend this agreement for an additional two year term. i► 111 J I l 1 I I.` 1_\ e 1 �7 (a) Duties: TOSV hereby agrees to employ Suiter as Town Manager for the period provided above, to perform the functions and duties specified in the Town Charter and the TOSV Municipal Code and to perform other legally permissible and proper duties and functions as the Mayor and /or Town Council shall assign. (b) Hours: It is recognized that Suiter must devote a great deal of time outside the normal office hours to business of TOSV, and to that end, Suiter will be allowed to take compensatory time off during said normal office hours, at a ratio of one hour to one hour up to an annual maximum of one hundred sixty (160) hours, provided notice is left with the Town Clerk. This compensatory time off shall be administered according to the provisions of Policy No. 4 of the TOSV Employee Handbook even though the Town Manager position is not specifically covered therein. 3. COMPENSATION (a) TOSV agrees to pay Suiter for services rendered pursuant hereto an annual base salary of One Hundred Fort y -five Thousand United States Dollars and no cents (US$145,000.00), payable through the payroll system at the same time as other employees of TOSV are paid generally. (b) In addition, TOSV agrees to increase said base salary and/or other benefits of Suiter in such amounts and to such extent as the Town Council may determine that it is desirable to do so on the basis of an annual salary review of Suiter made initially as near to July 1, 2014 as reasonably possible and thereafter at the same time as similar consideration is given other management employees generally (which is July 1 of each year) with corresponding retroactive adjustment for lag time in the any year of this agreement to bring Suiter in line with the time frame herein. 4. FRINGE BENEFITS (a) Health and Welfare: TOSV agrees to provide Suiter with, and pay for, insurance policies for life, health, dental, vision and disability on the same basis and in the same amounts as the TOSV provides said health and welfare benefits to other employees. In TC PACKET 01 -06 -14 70 2 addition TOSV agrees to provide and pay 100% of the premiums for health, dental and vision insurance for qualified dependents of Suiter. (b) Vacation: Suiter shall accrue vacation leave at the rate of 13.33 hours per month or the same rate as employees of TOSV who have been employed for six (6) years or more pursuant to Policy No 6 of the TOSV Employee Handbook. (c) Other Leave: Suiter shall accrue other leave such as sick leave, health leave, disability, personal days, etc. as provided in the TOSV Employee Handbook. (d) Retirement: TOSV agrees to execute all necessary agreements provided by the International City Management Association - Retirement Corporation (ICMA -RC) for Suiter's participation or continued participation in said ICMA -RC 401(a) retirement plan, and, in addition to the base salary paid by TOSV to Suiter, TOSV agrees to pay an amount equal to seven percent (7 %) of Suiter's base salary into the ICMA -RC or other approved plan on Suiter's behalf, in equal proportionate amounts each pay period, and to transfer ownership to succeeding employers upon Suiter's resignation or discharge. Suiter shall be one hundred percent (100 %) vested in his retirement plan upon the commencement of duties as Town Manager. (e) Deferred Compensation: TOSV shall execute the necessary agreement allowing Suiter to enroll in the ICMA 457 deferred compensation plan selected by TOSV. Suiter agrees to contribute a minimum amount equal to five percent (5 %) of Suiter's annual salary up to the IRS annual maximum of $15,000.00 into said deferred compensation plan annually. (f) Travel Reimbursement: Suiter shall be reimbursed at the prevailing IRS mileage rate month for the use of Suiter's vehicle for official use. Suiter shall be responsible for the insurance, operation, maintenance, and expense of said vehicle. Suiter will have access to a TOSV vehicle according to TOSV vehicle use Policy. (g) Cell Phone: Suiter, in consultation with TOSV Finance Director, shall select a cell phone and service plan to be utilized by Suiter for job - affiliated communication to be paid for by TOSV during the employment of Suiter. (h) Suiter shall receive the annual recreation benefit provided in the TOSV Employee Handbook and in addition shall receive an annual family membership pass to the TOSV Recreation Center. (I) It is a condition of Suiter's employment that he reside at the Town Manager's residence at 41 Pinto Circle. TOSV shall provide housing for Suiter and family at the residence owned by TOSV located at 41 Pinto Circle in Snowmass Village and require residency at such address during the term of employment. Suiter shall be responsible for payment of the utilities servicing said residence including but not limited to: phone, electric, gas, water and sanitation, cable, satellite or other services Suiter desires. Suiter shall be required to keep personal effects and /or Renter's insurance in full force and 3 TC PACKET 01 -06 -14 71 effect place on said residence during residency. The TOSV shall perform all necessary capital maintenance (including but not limited to: repair of appliances, roofing, exterior siding etc.) of the residence in a timely manner. Suiter shall perform all regular maintenance (including but not limited to: lawn mowing, landscaping, weed control, snow removal, regular cleaning, regular non - capital maintenance, etc.) in a timely manner. A pet is permitted in the residence. (k) Professional Development: As a part of Suiter's compensation and for Suiter's continued professional growth and development as well as for the good of TOSV, TOSV agrees to budget and pay for the costs (including travel, lodging, registration, and meals) of participating in national, state and local associations (including but not limited to International City Management Association, The Colorado Municipal League). Within the constraints of the adopted travel budget, Suiter may also attend other professional development seminars and workshops as Suiter deems necessary. (1) Computer: TOSV agrees to provide Suiter with the use of a portable laptop- style computer to allow access to the Town's email and hard drive system. (m) Dues and Subscription: As limited by the budget and in the sole discretion of the Town Council, the Town agrees to pay Suiter's appropriate professional dues and subscriptions which are necessary for his continuation and full participation in national, regional, state and local associations and organizations which are necessary and desirable for his continued professional participation, growth and advancement and which are in the best interest of the Town. 5. INDEMNIFICATION AND BONDING (a) Indemnification: TOSV shall defend, save harmless and indemnify Suiter against any tort, professional liability claim or demand or other legal action pursuant to the provisions of the Town Charter and the TOSV Municipal Code, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Suiter's duties as Town Manager. TOSV may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon in its sole discretion. (b) Bonding: TOSV shall bear the full cost of any fidelity or other bonds required of the Suiter under any law or ordinance. 6. SUSPENSION AND TERMINATION (a) Suspension: TOSV may suspend Suiter with full pay and benefits at any time during the term of this agreement, but only if (1) A majority of Town Council and Suiter agree, or (2) After a public hearing or executive session at the request of Suiter, a majority of Town Council votes to suspend Suiter for just cause; provided, however, that TC PACKET 01 -06 -14 72 4 Suiter shall have been given written notice setting forth any charges at least ten (10) days prior to such hearing by the council members bringing such charges. (b) Termination and Severance Pay: (1) In the event Suiter is terminated by the Town Council for any reason from the date of this contract to October 31, 2014, and Suiter is still willing and able to perform his duties under this Agreement, then in that event, TOSV agrees to pay Suiter a lump sum cash payment equal to three (3) months aggregate salary and TOSV shall also continue to pay Suiter's health care and life insurance coverage for three (3) months. In the event Suiter is terminated by the Town Council for any reason from November 1, 2014 to July 1, 2015, and Suiter is still willing and able to perform his duties under this Agreement, then in that event, TOSV agrees to pay Suiter a lump sum cash payment equal to six (6) months aggregate salary and TOSV shall also continue to pay Suiter's health care and life insurance coverage for six (6) months. Provided however, in the event the Suiter is terminated because of his conviction of any illegal act involving personal gain to him, or for willful failure to perform his duties, he being under no disability, then in that event, TOSV shall have no obligation to pay the aggregate severance sum designated in this Paragraph. (2) In the event TOSV at any time during the term of this Agreement reduces the salary or other financial benefits of Suiter in a greater percentage than an applicable across - the -board reduction for all employees of TOSV, or in the event other benefits are denied as agreed to herein, then in that event, Suiter may, at his option, be deemed to be "terminated" at the date of such reduction and Suiter would be entitled to said lump sum cash payment stated above. (3) Disability: If Suiter is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of four successive weeks beyond any accrued sick leave, or for twenty working days over a thirty working day period, TOSV shall have the option to terminate this agreement, subject to the severance pay requirements above. However, Suiter shall be compensated for any accrued sick leave, vacation, holidays, compensatory time and other accrued benefits. (4) Voluntary Termination: In the event Suiter elects to voluntarily resign or retire, he shall give TOSV not less than ninety (90) days advance written notice. Failure to give such notice shall result in forfeiture of all accrued vacation benefits. TC PACKET 01 -06 -14 73 5 7. PERFORMANCE EVALUATION (a) The Town Council shall review and evaluate the performance of the Suiter at least once annually in advance of the adoption of the annual operating budget. Said review and evaluation shall be in accordance with criteria developed jointly by the Town Council and Town Manager. Said criteria may be added to or deleted from as the Town Council may from time to time determine, in consultation with the Suiter. Further, the Mayor shall provide Suiter with a summary written statement of the findings of the Town Council and provide an adequate opportunity for the Suiter to discuss the evaluation with the Town Council. (b) Annually, the Town Council and Suiter shall define such goals and performance objectives which they determine necessary for the proper operation of TOSV and in the attainment of the Town Council's goals and shall further establish a relative priority among them. The goals so established for the Town Manager shall, generally be attainable within the time limitations as specified and the annual operating and capital budgets and appropriations provided. (c) In effecting the provisions of this Section, the Town Council and Suiter mutually agree to abide by the provisions of applicable statutes, ordinances, resolutions and adopted policies. 8. OTHER TERMS AND CONDITIONS (a) The Town Council, in consultation with the Town Manager, shall fix any such other terms and conditions of employment, as it may determine from time to time relating to the performance of Suiter, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this agreement, the Town Charter or any other law. (b) All provisions of the Town Charter and/or TOSV Municipal Code, and regulations and rules of the TOSV (except for provisions explicitly allowed in this agreement) relating to vacation and sick leave, retirement and pension system contributions, holiday and other fringe benefits and working conditions as they now exist or hereafter may be amended, also shall apply to Suiter as they would to other employees of TOSV, in addition to said benefits enumerated specifically for the benefit of Suiter except as herein provided. (c) Suiter shall be entitled to receive the same vacation and sick leave benefits as are accorded department heads, including provisions governing accrual and payment thereof upon termination of employment. 9. NOTICES (a) Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: TC PACKET 01 -06 -14 74 6 TOSV: Mayor, P.O. Box 5010, Snowmass Village, CO 81615 Forrest: Gary Suiter, P.O. Box , Snowmass Village, CO 81615 10. MISCELLANEOUS (a) Modification: This Agreement may only be modified with the consent of both parties in writing. (b) Complete Agreement: This Agreement contains all the understandings and agreements of the parties relevant to this issue and all other documents or writings have been merged herein. (c) Governing Law: This Agreement shall be governed under the laws of the State of Colorado and should any dispute arise between the parties, they specifically agree that venue for any action shall be the District Court of Pitkin County, Colorado. (d) Attorney fees: Should any dispute arise out of this Agreement that results in legal proceedings, the substantially prevailing party shall be entitled to recover its reasonable costs and expenses including attorneyfees. (e) Authority: The signatories below represent that they are each authorized by the entities referenced above to execute this Agreement on behalf of said entities. (f) Counterparts: This agreement may be signed in counterparts and joined together to form one document. This agreement may be signed and transmitted by facsimile or electronic transmission such as e -mail and such transmission shall be binding as if the parties had executed an original. IN WITNESS WHEREOF we have hereunto set our hands and executed this Agreement the date of which is first written above. TOWN OF SNOWMASS VILLAGE I: Bill Boineau, Mayor GARY SUITER 7 TC PACKET 01 -06 -14 75 Gary Suiter TC PACKET 01 -06 -14 76 8 TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: GARY SUITER, INTERIM TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: MEETING As you know, the ice rink is up and running and things are rolling along well. We have been, and are continuing to promote the rink to make sure we are reaching as many folks as possible. The locals seem well enough aware of this amenity, but the hotel and lodging community are receiving inquiries from visitors. As a follow -up, Kelly is working with Snowmass Tourism to cover every possible information outlet, including Tourism Tuesdays, print collateral at our Visitors Centers, outreach to hotels and businesses, and updates to www.gosnowmass.com, Snowmass Tourism's website. Community Development Director Search I have been reaching out to the network of planning professionals and had some luck generating interest for this position. The deadline for applications is January 10th. I expect we will narrow applications later this month and begin with some telephone interviews in early February. Face -to -face interviews will likely occur in late February or early March. I believe it would be a good idea to have a panel of community members as a part of this process (perhaps real estate professionals, land planners, architects, contractors, etc). 2013 Annual Report and Other Community Relations As a follow -up to the Community Survey, we're working on an Annual Report publication for the Town (the last of which we produced in 2009), which will give a year -in- review snapshot of major developments, statistics, and in -depth stories that dig deeper into the services we provide, and the people who provide them. This is targeted at locals, and will be produced, printed, and mailed to P.O. boxes in the Village and provided at future Council meetings and Town - organized events in late January. In addition, in response to numerous requests in the Community Survey, we have initiated a regular series on our website which breaks down upcoming Council Meeting agendas with the goal to share information on the issues at hand, provide background and context, and translate what can often be complicated "code- speak" into more welcoming content. Short web episodes will be recorded and streamed live on www.tosv.com, and you can view our test post now. We welcome your feedback on this new communications mechanism. TC PACKET 01 -06 -14 77 Manager's Report Page 2 Administrative As noted earlier, much of my time in recent months has been spent on administrative and personnel matters requiring immediate attention. That said, things seem to be percolating along and staff morale is generally good, as we enter the New Year. *Strategic Planning Session As mentioned at our retreat last September, I would recommend Council set aside a date in February or March to review and update the Strategic Plan, approved in June, 2013. Although the Plan has many strong components to it, I believe some of the topics, goals and action steps require further discussion and refinement from the Town Council. I welcome your thoughts on this. Event Notices - none *Response Requested 12.31.13 TC PACKET 01 -06 -14 78 SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION JANUARY 13, 2014 , 1 q � MIS i I i 0AN11114 �01 NIWA M4 oil 9 Mr-Al Z's ffi I ;&RAM INDIAN ffi�� CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: DISCUSSION — BASE VILLAGE 101 (Time: 60 Minutes) --Planning Staff Item No. 3: DISCUSSION — EOTC HISTORY (Time: 60 Minutes) --David Peckler ............................ ...........................Page Item No. 4: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 2 hours (excludinq items 1 and 4) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TC PACKET 01 -06 -14 79 1 st Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA JANUARY 21, 2014 -� oll ill - CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 4: COUNCIL UPDATES Item No. : MANAGER'S REPORT (Time: 10 minutes) - -Gary Suiter ................... ...........................Page Item No.: AGENDA FOR NEXT TOWN COUNCIL MEETING: • February 3, 2014 — Regular Meeting • February 18, 2014- Regular Meeting ......... ............................... ...........................Page Item No.: APPROVAL OF MEETING MINUTES FOR: ® Calendars for January, February and March ......... ............................... ...........................Page Item No.: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS ......... ............................... ...........................Page Item No.: ADJOURNMENT NOTE: Total time estimated for meeting: Approx hours (excluding items 1- 3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TC PACKET 01 -06 -14 80 01- 20 -14tc Agenda Page 2 of 2 TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TC PACKET 01 -06 -14 81 1 st Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA FEBRUARY 3, 2014 ;f1j,M] IR 1:4 MjL#j -1 WA,1 g;4;jj 1; EA3 as g; I;&"j fAA 14 �2 I CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-minute time limit) Item No. 4: COUNCIL UPDATES Item No.: (Time: 10 minutes) --Gary Suiter ................... ...........................Page Item No.: AGENDA FOR NEXT TOWN COUNCIL MEETING: • February 10, 2014 — Work Session • February 18, 2014- Regular Meeting ................................................................... Page Item No.: APPROVAL OF MEETING MINUTES FOR: • Calendars for January, February and March ................................................................... Page Item No.: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS ................................................................... Page Item No.: ADJOURNMENT NOTE: Total time estimated for meeting: Approx hours (excluding items 1- 3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TC PACKET 01 -06 -14 82 1 SNOWMASS VILLAGE TOWN COUNCIL 2 REGULAR MEETING MINUTES 3 OCTOBER 21, 2013 6 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town 7 Council on Monday, October 21, 2013 at 4:46 p.m. 8 9 Item No. 1 ROLL CALL 10 11 COUNCIL MEMBERS PRESENT: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. 12 COUNCIL MEMBERS ABSENT: All council members were present. 13 STAFF PRESENT: Gary Suiter, Town Manager; John Dresser, Town Attorney; Art Smythe, Chief of Police; Marianne Rakowski, Finance Director; Rhonda B. Coxon, Town Clerk; Brandi Lindt, Assistant Finance Director; David Peckler, Transit Director; John Baker, Road Supervisor; Andy Worline, Rec Director; and Mark Kittle, Chief Building Inspector 14 PUBLIC PRESENT: Mike Segrest, Jeff Tippett, Steve Sewell, Janice Vos Caudill, Joe Farrell, Joe Krabacher, David Corbin, Matt Foley, Christian Knapp, Ricki Newsman, Pat Smith, Jill Beahard and other members of the Public interested in today's Agenda items. 15 16 Item No. 2 PUBLIC NON - AGENDA ITEMS 17 18 Jeff Tippett resident of Snowmass Village and a member of the trails board come before 19 Council today to speak to trails and possibility of receiving money from the Marketing 20 Department. He noted that there is a need for beginner trails and some new signage. 21 He also noted that the Ski Company has a successful Nordic Trails we could expand 22 on. He commented that some paved trails are in need of replacement. 23 24 Town Manager Gary Suiter and Andy Worline spoke to the need for approximately 1.6 25 million in repairs and this year there is $20,000 to help start this program. The Trails 26 Master Plan will be coming before Council in the near future and Worline has spoken to 27 Pitkin County in regards to a replacement plan. The Council would like the Financial 28 Advisory Board to look at this project for the future. 29 TC PACKET 01 -06 -14 83 10- 21 -13TC Minutes Page 2 of 8 3o Rickie Newman a resident of Aspen would like to thank the Council for having a 31 discussion on the current issues surrounding Krabloonik and spoke to the code; and for 32 continuing looking into this situation and leave no stone unturned. 33 34 Item No. 3 COUNCIL UPDATES 35 36 Council Member Jacobson spoke to the article on the Fall Face Off going on in Aspen 37 an hats of the AHA for bringing 20 teams and revenue to Aspen. 38 39 Item No. 4 DISCUSSION - UPCOMING ELECTION AND THE NEW LAWS THAT 4o RELATE TO THE FUTURE COUNTY ELECTION PROCESSES 41 42 Pitkin County Clerk and Recorder Janice Vos was present to explain the new laws for 43 County Clerks across Colorado. Over 75% of Colorado voters have requested mail 44 ballots. With the new bill HB1303 every voter is receiving a mail ballot throughout 45 Colorado. She reviewed the changes, in voter registration and residency. Early voting 46 is still offered by the County Clerks office. The biggest change is you do not have to 47 vote at your precinct you may now vote in one of three service centers within your 48 County and she provided the location of the three centers. Vos also reviewed the 49 questions that are on the ballot this year. 50 51 Item No. 5 ASPEN SKI COMPANY SEASONAL UPDATE 52 53 Mike Kaplan, President/CEO, Christian Knapp, Vice President of Marketing, David 54 Corbin, Vice President of Planning Development and Steve Sewell, General Manager of 55 Snowmass Mountain were present and provide and update of summer 2013 and what is 56 coming up for winter 2013 -2014. The items covered included winter business recap, 57 snow depths, occupancy, airline seat discussion, and summer on the mountain, Elk 58 Camp restaurant and Ullr Nights, Ziegler Pond and review of the Mountain Bike Master 59 Plan. There was also a discussion on the Lime Light Hotel and overall bed base 60 within the Aspen and Snowmass area. 61 62 Town Council took a break at this time. 63 64 Item No. 6 PUBLIC HEARING - 2014 ROAD MILL LEVY FUND 65 66 Mayor Boineau opened the Public Hearing for the Road Mill Levy Fund at 5:36 p.m. and 67 Town Clerk Coxon noted that all posting and publishing requirements have been meet 68 according to the Municipal Code. Acting Public Works Director John Baker stated within 69 todays packet is a draft list of Road Fund projects for 2014. He noted it is anticipated 70 that a majority of the funds available will be used to perform asphalt overlays on the 71 roads listed. In March of 2014 staff will inspect the roads again, and make additions or 72 deletions to the project list, and develop an asphalt overlay bid package in April of 2014. 73 TC PACKET 01 -06 -14 84 10- 21 -13TC Minutes Page 3 of 8 74 Mayor Boineau asked if there were any further comments from the Public there being 75 none he closed Public Hearing at 5:50 p.m. 76 77 Item No. 7 PUBLIC HEARING AND RESOLUTION NO. 24 SERIES OF 2013 - 78 APPROVING THE 2014 BUDGET 79 80 Fred Kucker made the motion to approve Resolution No. 24, Series of 2013 approving 81 the 2014 Budget for all funds. Markey Butler seconded the motion. The. motion was 82 approved by a vote of 5 in favor to 0 opposed. 83 84 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 85 Jacobson. 86 87 Voting Nay: None. 88 Mayor Boineau opened the Public Hearing to receive comments from the Public at 5:54 89 p.m. Finance Director Marianne Rakowski stated that this resolution adopts and 90 appropriates the fund for the 2014 Budget for all funds of the Town of Snowmass 91 Village. She noted that the Council reviewed the 2014 Proposed Budget for all funds of 92 the budget on October 9, 2013 and this resolution includes all the adjustments approved 93 at that time by Council. 94 95 There being no further comments from the Public, Mayor Boineau closed the Public 96 Hearing at 5:58 p.m. 97 98 Item No. 8 FIRST READING - ORDINANCE NO. 08, SERIES OF 2013 - AMENDING 99 THE 2013 BUDGET 100 1o1 Markey Butler made the motion to approve first reading of Ordinance No. 8, Series of 102 2013 - amending the 2013 Budget for all funds of the Town of Snowmass Village. Fred 103 Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 104 opposed. 105 106 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 107 Jacobson. 108 1o9 Voting Nay: None. 110 Item No. 9 SECOND READING - ORDINANCE NO. 1 SERIES OF 2013 -AN 111 ORDINANCE TO ADOPT THE 2012 INTERNATIONAL GREEN CONSTRUCTION 112 CODE WITH AMENDMENTS 113 TC PACKET 01 -06 -14 85 10- 21 -13TC Minutes Page 4 of 8 114 Chief Building Inspector Mark Kittle noted that this is second reading of the 2012 115 International Green Construction Code (IgCC), he noted there were no changes since 116 first reading of the ordinance. This ordinance will take effect on December 1, 2013. 117 118 Markey Butler made the motion to approve at second reading with a roll call vote 119 Odinance No. 1, Series of 2013 - International Green Construction Code. Fred Kucker 120 seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 121 122 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 123 Jacobson. 124 125 Voting Nay: None. 126 Item No. 10 SECOND READING -ORDINANCE NO. 10 SERIES OF 2013 AN 127 ORDINANCE TO UPDATE CHAPTER 18 OF THE TOWN OF SNOWMASS VILLAGE 128 MUNICIPAL CODE FROM THE 2009 EDITION OF THE INTERNATIONAL ENERGY 129 CONSERVATION CODE TO THE 2012 EDITION 130 131 Chief Building Inspector Mark Kittle noted that this is second reading of the 2012 132 International Energy Conservation Code (IECC), he noted there were no changes since 133 first reading of the ordinance. This ordinance will take effect on December 1, 2013. 134 135 Jason Haber made the motion to approve at second reading with a roll call vote 136 Ordinance No. 10, Series 2013 - International Energy Conservation Code (IECC). Fred 137 Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 138 opposed. 139 140 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 141 Jacobson. 142 143 Voting Nay: None. 144 Item No. 11 MANAGER'S REPORT 145 146 147 Listed below are the items that were discussed with the Manager's Report: 148 149 1) Public Works Director 150 2) Ice Rink status 151 3) Brush Creek Utilities 152 4) No Events for ATUP's 153 5) Krabloonik Lease Review 154 6) Base Village Commercial Units - Requires a response 155 TC PACKET 01 -06 -14 86 10- 21 -13TC Minutes Page 5 of 8 156 Town Manager Gary Suiter has provided Council with a copy of the Krabloonik and also 157 noted that the General Manager Guy Courtney is in negotiations to purchase Krabloonik 158 with Dan MacEachen. Suiter also reviewed the terms of the lease and noted it is a 159 standard landlord tenant lease. He noted that September 25, 2016 the owner is able to 160 purchase lot 45 and all it's assets; this is the entire operation dogs and restaurant. 161 162 At this time Mayor Boineau allowed some comments from the Public. 163 164 David Myler an attorney who has represented Dan MacEachen for many years noted 165 there are some members of the community that would like to speak in favor of 166 Krabloonik. He noted they do not want to debate issues but have prepared a short 167 presentation she would like to show the Town Council. 168 169 Cindy LaMar a resident of Snowmass Village provided a short video of the dogs in all 17o ages and range of size. She admitted she had never been to Krabloonik and was 171 reading the paper and decided for herself to investigate and spent a wonderful day with 172 the dogs and Krabloonik staff. Dan MacEachen and Guy Courtney welcome anyone to 173 come visit. 174 175 Base Village Commercial Units - Supplemental Packet Materials 176 Town Manager Gary Suiter noted that after the packet deadline he received a request 177 from Snowmass Acquisition Company concerning Commercial Unit 3D -3, used by a 178 variety of food and beverage operators since originally opening as "The Sweet Life ". 179 Slice Pizza currently operates on the second level and the village level is currently 180 vacant. Aspen Skiing Company, dba Beginner Magic, would like to use the space for 181 skier services, citing that skier services are insufficient to meet the demands of 182 Snowmass guests seeking ski /snowboard rentals. They would like to expand Beginner 183 Magic from 1,352 sq. ft. to 2,237 sq. ft. occupying the Village level of Commercial Unit 184 3D -3. This request is time - sensitive, since the Tenant would like to have the space 185 open for business by Thanksgiving. Suiter noted there is a memo attached from 186 Snowmass Acquisition Company for Council review. 187 188 Arnie Mordkin former Council Member and Attorney in Snowmass Village noted that 189 the Town Council does not have the authority to make this action. He noted that the 190 covenants assigned to food and beverage is noted in 3.01 paragraphs (d states until 191 and unless the property goes unrented for 6 months and town does not want to buy or 192 the landowner does not rent for 3 months. He does not like the Council giving away his 193 right and the community's right on a Manager's report with no public input. 194 195 Attorney Joe Krabacher representing Snowmass Acquisition Company and Matt Foley 196 from Related was available with detailed information and to answer questions of 197 Council. 198 199 Dave Corbin representing the Aspen Skiing Company spoke on behalf of the Aspen 200 Skiing Company who is the tenant spoke to the need for additional skier services in the TC PACKET 01 -06 -14 87 10- 21 -13TC Minutes Page 6 of 8 201 Base Village area. The demand is high and the guest experience is lacking at times. 202 203 Mike Segrest previous Town Manager and resident of Snowmass Village stated to the 204 Council he supports the Annual Temporary Use Permit for a year at a time. 205 206 Keith Long a 40 year resident and employee working at Aspen Sports but not speaking 207 on behalf of Aspen Sports spoke to the Beginner Magic program that all ski shops used 208 to participate in and then Ski Company made lessons, lift tickets and rentals exclusive 209 to the Aspen Ski Company owned businesses. 210 211 Bill Boineau made the motion to approve allowing the landlord to use the additional 875 212 sq ft in Unit 3D -3 for skier services for the current tenant only. Fred Kucker seconded 213 the motion. The motion was approved by a vote of 3 in favor to 2 opposed. Council 214 Member Butler and Haber were opposed. 215 216 Voting Aye: Bill Boineau, Fred Kucker, and Chris Jacobson. 217 218 Voting Nay: Markey Butler, and Jason Haber. 219 Item No. 12 AGENDA FOR NEXT TOWN COUNCIL MEETING * November 4, 2013 220 Council Member Kucker will not be here for the November 4, 2013 meeting. 221 222 Item No. 13 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 223 224 225 Council Member Jacobson noted he is still uncomfortable with the Marketing Budget 226 and would like an update in the future. 227 228 Town Clerk Coxon noted that the EOTC is on October 24, 2013 not on October 17, 229 2013, pertaining to the calendars in the packet. 230 231 National Mental Health Board Meeting in Carbondale on Thursday and Council Member 232 Butler will attend. 233 234 Council Member Haber attended a Board retreat for Rudi Water and Power Authority. 235 He also attended the Discovery Board. He also noted the CAST meeting is in Basalt 236 this Friday. 237 238 Town Attorney Dresser asked that Council discuss and choose dates for the Executive 239 Search for the Town Manager. 240 241 Item No. 14 EXECUTIVE SESSION 242 243 At 7:45 p.m. TC PACKET 01 -06 -14 88 10- 21 -13TC Minutes Page 7 of 8 244 24s Bill Boineau made the motion to enter closed session Markey Butler seconded the 246 motion. The motion was approved by a vote of 5 in favor to 0 opposed. 247 248 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 249 Jacobson. 250 251 Voting Nay: None. 252 Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 253 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to 254 specifically discuss three items: 255 256 a) Determining positions relative to matters that may be subject to 257 negotiations, developing strategy for negotiations, instructing 258 negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass 259 Village Municipal Code Section 2- 45(c)(5); and 260 shall occur at this Executive Session. 261 b) Conferences with an attorney for the purposes of receiving legal 262 advice on specific legal questions pursuant to C.R.S. 24 -6- 263 402(4)(c) and Snowmass Village Municipal Code Section 2- 264 45(c)(2); 265 shall occur at this Executive Session. 266 c) Personnel matters, except if the employee who is the subject of the 267 session has requested an open meeting, pursuant to C.R.S. 24 -6- 268 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 269 45(c)(6); 270 shall occur at this Executive Session. 271 Provided, there is an affirmative vote of two - thirds of the quorum present 272 at this meeting to hold an Executive Session and for the purposes of 273 considering items (a) (b) and (c) above. Provided further, that no adoption 274 of any proposed policy, position, resolution, regulation, or formal action 275 shall occur at this Executive Session. 276 277 At 8:31 p.m. 278 Fred Kucker made the motion to reconvene to the Regular Meeting of the Snowmass 279 Village Town Council, Jason Haber seconded the motion. The motion was approved by 28o a vote of 5 in favor to 0 opposed. 281 TC PACKET 01 -06 -14 89 282 283 284 285 287 288 289 290 291 292 293 294 295 296 297 298 N 300 301 302 303 304 305 10- 21 -13TC Minutes Page 8 of 8 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Item No. 15 ADJOURNMENT } Markey Butler made the motion to adjourn the.Regular Meeting of the Snowmass Village Town Council, Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None Submitted By, Rhonda B. Coxon, CMC Town Clerk TC PACKET 01 -06 -14 90 2 SNOWMASS VILLAGE TOWN COUNCIL 3 REGULAR MEETING MINUTES 4 NOVEMBER 18, 2013 5 6 CALL TO ORDER AT 4:00 P.M. 7 8 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town 9 Council on Monday, November 18, 2013 at 4:01 p.m. 10 11 Item No. 1 ROLL CALL 12 13 COUNCIL MEMBERS PRESENT: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker 14 COUNCIL MEMBERS ABSENT: Chris Jacboson was absent 15 STAFF PRESENT: Gary Suiter, Town Manager; John Dresser, Town Attorney;, Sloan Campi, Planner, Jim Wahlstrom, Senior Planner, and David Peckler, Transit Director;. Rhonda B. Coxon, Town Clerk, Marianne Rakowski, Finance Director; Kelly Vaughn, Communications Director Wi PUBLIC PRESENT: Anne Gurchick, Doug Faurer, Bland Nesbit, Harry Portland, Jill Beathard, Don Schuster, Steve Alldredge, Bill Fabrocini, Guy Courtney, Leigh Vogel, George Gordon, Curtis Hungate and other members of the public interested in today's Agenda. 17 18 Item No. 2 PUBLIC NON - AGENDA ITEMS 19 20 Ann Gurchick Executive Director of the Friends of the Aspen Animal Shelter read a 21 letter regarding abuse at the Krabloonik Sledding Operation. She noted there are more 22 dogs than are allowed which is at 250. She requested the dogs be spayed and 23 neutered, and micro chipped and offered to pay for this service for Dan MacEachen. 24 She provided contact information also. 25 26 Harry Portland stated he was a musher at Krabloonik from 1996 to 2005 and this is his 27 second time before Council to confirm abuse. He spoke of the "shit pit" where Dan 28 shot dogs in the head with a 22 and disposed of them. He claimed that dogs that were 29 not sick ended up here as well. This is also where the feces of the dogs is dumped. He 30 stated that there were always more dogs than allowed when he worked there. 31 32 Guy Courtney former General Manager of Krabloonik resigned from Krabloonik October TC PACKET 01 -06 -14 91 11- 18 -13tc Minutes Page 2 of 8 33 29th and saw the abuse first hand. He noted he stayed for four years and improve the 34 conditions. He noted the abuse was difficult to see and accept and came to the theory 35 that he could no longer help. Courtney noted he (Dan MacEachen) is a disaster to the 36 operation and needs to be dealt with. He stated that Krabloonik is the largest dog 37 sledding operation in North America. He claimed fraud is going on and is massive and 38 there are definitely more dogs than 250 dogs, and the public and the Town is 39 consistently miss lead. Courtney also suggested that Dan MacEachen is crafty and 40 slippery with dog care and not to be pulled into his lies. Courtney will be filing a 41 complaint with the police department. 42 43 Council Member Fred Kucker reminded everyone in the audience they need to report 44 these allegations to the police department. Courtney stated the reason they are before 45 Council is to be sure there is a record of the complaints. 46 47 Bill Fabrocini a resident of Aspen Colorado stated Voices collects factual information 48 and presents it to the Council. When they did this four or five years ago one Council 49 member stated "we have better things to do" after information regarding abuse at 5o Krabloonik was presented to the Council. They need Council to say we hear you, and 51 yes we care, and he noted they will go to the Police to file a complaint. 52 53 Curtis Hungate, Dan MacEachon's son -in -law stated Dan is the Hitler of dogs and he 54 runs a concentration camp for dogs, this is not a joke this is serious. He also spoke in 55 regards to rookie mushers, bottom line regarding profit, dog deaths, and dogs in cold 56 weather. He assured Council he will be filing a report with the Police Department. 57 58 At this time Council asked that the Town Attorney Dresser read the animal cruelty 59 sections of the Municipal Code for the benefit of the public. The Town Attorney stated 60 that all people for and against Krabloonik should be in attendance and this needs to be 61 placed on a future agenda for discussion. Guy Courtney has reports and information he 62 will provide for the Council and the future meeting. 63 64 Jason Haber made the motion to approve a request for an Executive Session to discuss 65 Krabloonik and to get legal advice. Markey Butler seconded the motion. The motion 66 was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson was 67 absent. 68 69 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 70 71 Voting Nay: None. 72 Item No. 3 COUNCIL UPDATES 73 74 Mayor Boineau attended a RFTA Meeting last week. 75 76 Council Member Butler noted the John Bemis Thanksgiving Community Potluck is on 77 Sunday, November 24, 2013 at 5:00 p.m. at the Westin Hotel. TC PACKET 01 -06 -14 92 11- 18 -13tc Minutes Page 3 of 8 78 79 Council Member Haber noted that the Aspen Tree will have a totally organic 8o Thanksgiving meal on, Tuesday November 26, 2013. He also provided the Town with a 81 map of the Roaring Fork Water Shed. 82 •��, I JIL fAl L .>>� •r�•�� • • • VMS •• '� t • •.. ' "' • •' 1 i jj4jM4% 0 1.10111 01 92 Town Attorney John Dresser stated the Public Hearing was in July and this is the final 93 action that needs to be taken to extend and increase the Corporate limits of the Town of 94 Snowmass Village, County of Pitkin, State of Colorado, pursuant to the provisions of the 95 Municipal Annexation Act of 1965, by annexing to the Town a certain parcel of land 96 owned by Clear W. Ranch LLC, a Nevada LLC, contiguous to and not embraced within 97 the present limits of the Town, and setting forth findings of fact and conclusions of the 98 Town Council. 99 loo Markey Butler made the motion to approve by roll call vote at second reading Ordinance 1o1 No. 5, Series of 2013. Jason Haber seconded the motion. The motion was approved 102 by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent. 103 104 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 105 106 Voting Nay: None. 107 Item No. 5 SECOND READING - ORDINANCE NO. 7 SERIES OF 2013 - 108 APPROVING A MINOR AMENDMENT TO THE WILDCAT RANCH PUD AND 1o9 ESTABLISHING ZONING VIA AN AMENDMENT TO THE OFFICIAL ZONE MAP TO 110 COMPLETE ANNEXATION PROCEEDINGS FOR THE PROPERTY KNOWN AS 111 CLEAR W RANCH AKA THE POPISH VALLEY 112 113 Planner Sloan Campi noted this a Public Hearing and second reading of Ordinance No. 114 7, Series of 2013 regarding the Clear W. ranch property, establishment of Zoning(Map 115 Amendment) and Minor Amendment to the Wildcat PUD, to Implement the Annexation 116 into the Town of Snowmass Village. 117 118 Mitch Hoss from Mitch Hoss Land Planning was present provided some input for staff 119 and the Council and asked for clarification language in some areas. 120 121 Fred Kucker made the motion to approve by roll call vote as amended for second 122 reading of Ordinance No. 7, Series of 2013. Markey Butler seconded the motion. The TC PACKET 01 -06 -14 93 11- 18 -13tc Minutes Page 4 of 8 123 motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson 124 was absent. 125 126 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 127 128 Voting Nay: None. 129 Item No. 6 FIRST READING- ORDINANCE NO. 11, SERIES OF 2013 - ADOPTING A 13o NEW DIGITAL OFFICIAL ZONE DISTRICT MAP AS AND AMENDMENT TO THE OFFICIAL #. DISTRICT c. 133 Planner Sloan Campi stated this is first reading of Ordinance No. 11, Series of 2013, 134 regarding an amendment to the Official Zone District Map to create a digital, updated 135 version of the Zoning Map using the Town's Geographic Information System (GIS). 136 This is a result of many changes made to this map and any amendment must be 137 approved by an Ordinance. 138 139 Markey Butler made the motion to approve first reading of amending the Official Zone 140 District Map. Fred Kucker seconded the motion. The motion was approved by a vote 141 of 4 in favor to 0 opposed. Council Member Jacobson was absent. 142 143 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 144 145 Voting Nay: None. 146 Item No. 7 RESOLUTION NO. 27, SERIES OF 2013 - TITLE VI - CIVIL RIGHTS PLAN 147 PROHIBITING DISCRIMINATION THE BASIS OF RACE, COLOR OR NATIONAL 148 ORIGIN UPDATE 149 15o Transit Manager David Peckler noted this is an amendment to Title VI with updates to 151 the survey working data since the last census. Interim Town Manager informed Council 152 that the Transportation Department is in line for approximately $700,000 in state and 153 Federal grants and he wanted to acknowledge Mr. Peckler. 154 155 Markey Butler made the motion to approve Resolution No. 27, Series of 2013 for Title VI 156 prohibiting discrimination. Fred Kucker seconded the motion. The motion was approved 157 by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent. 158 159 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 160 161 Voting Nay: None. 162 Item No. 8 DISCUSSION ON REQUEST TO AMEND THE INTERGOVERNMENTAL 163 AGREEMENT (IGA) ON GOVERNANCE CONCERNING APPROVAL OF PROJECTS 164 AND EXPENDITURES 165 TC PACKET 01 -06 -14 94 11- 18 -13tc Minutes Page 5 of 8 166 167 Transit Director David Peckler noted this agenda item covers information and 168 discussion only. HE has attached a draft of the agenda for the next EOTC meeting on 169 November 21,2013. Council should discuss Item Number VI PROPOSED CHANGE TO 17o THE EOTC DECISION MAKING PROCESS. The Item proposes amending the IGA to 171 allow the jurisdictions of the EOTC to make their decisions and approvals at the EOTC 172 meeting by acting on their resolutions at the EOTC Meeting. 173 174 Peckler stated it is hard to get a quorum for these meetings but it is of possible of 175 getting the packet in advance at a work session prior to the EOTC meeting. 176 177 Town Council took a break at this time. 178 179 Item No. 9 RESOLUTION NO. 29, SERIES OF 2013 - CONCERNING WAIVERS AND 18o DEFERRAL OF CERTAIN PRELIMINARY PLAN REQUIREMENTS FOR A MAJOR 181 PUD AMENDMENT REGARDING BASE VILLAGE LOT 2 182 183 Senior Planner Jim Wahlstrom stated that Don Schuster representing the 184 applicant Aspen Skiing Company is requesting certain Waivers and Deferrals of certain 185 submission items required by the Municipal Code for a Major PUD Amendment 186 Preliminary Plan application involving Base Village, Lot 2 PUD. 187 188 Fred Kucker made the motion to approve Resolution No. 29, Series of 2013 regarding 189 waivers and deferrals for Base Village, Lot 2. Jason Haber seconded the motion. The 190 motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson 191 was absent. 192 193 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 194 195 Voting Nay: None. 196 Item No. 10 DISCUSSION -COMMUNITY SURVEY RESULTS 197 198 Communications Director Kelly Vaughn noted that this presentation is to share results 199 from the 2013 Community Survey. She requested Council listen to the presentation and 200 provide feedback on the findings and ask questions. Vaughn reviewed a PowerPoint 201 Presentation with the Town Council and explained how to navigate the survey for further 202 results within the survey which is available on our Town website. 203 204 She reviewed the next steps of the survey as follows: 205 206 Meet with each Town department to discuss the results and determine: 207 ® Based on survey feedback, what comments can be addressed through 208 better communications and outreach 209 ® What changes can be made with current resources and budgets TC PACKET 01 -06 -14 95 11- 18 -13tc Minutes Page 6 of 8 210 ® What we want to consider that may require additional resources and 211 budget 212 0 Incorporate community survey results into the next round of Council 213 strategic planning 214 ® Publish an annual report in January, 2014 215 216 Item No. 11 MANAGER'S REPORT 217 218 Town Manager Gary Suiter reviewed the following items on the Manager's Report 219 1) Housing Grant from Core 220 2) New Public Works Director - Anne Martens 221 3) Community Development Director Search 222 4) Housing for Senior Management (this item requires a response which is listed below) 223 5) Ice Rink Status - We have a signed lease 224 225 After a lengthy discussion the Council agreed to allow CCTH number 5 be used for 226 short term interim housing setting the time at approximately eighteen months. At this 227 time the Tourism Director is living in CCTH unit 60. 228 229 Fred Kucker made the motion to approve to allow the request to use these units for 230 interim staff housing. Markey Butler seconded the motion. The motion was approved by 231 a vote of 3 in favor to 1 opposed. Council Member Jacobson was absent.. 232 233 Voting Aye: Bill Boineau, Markey Butler, and Fred Kucker. 234 235 Voting Nay: and Jason Haber. 236 Item No. 12 AGENDA FOR NEXT TOWN COUNCIL MEETING 237 238 Council Member Kucker will not be at the December 2, 2013. Town Clerk Coxon noted 239 she has added a Resolution to the December 2, agenda setting the Town Council 240 meeting dates for 2014. There was no further discussion. 241 242 Item No. 13 APPROVAL OF MEETING MINUTES FOR • September 9, 2013 - Regular Meeting • November 4, 2013 - Regular Meeting 243 Markey Butler made the motion to approve the Regular Meeting Minutes for the 244 Snowmass Village Town Council from Monday, September 9, 2013. Fred Kucker 245 seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. 246 Council Member Jacobson was absent. 247 248 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 249 250 Voting Nay: None. TC PACKET 01 -06 -14 96 11- 18 -13tc Minutes Page 7 of 8 251 Bill Boineau made the motion to approve the Regular Meeting Minutes for the 252 Snowmass Village Town Council from November 4, 2013. Markey Butler seconded the 253 motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council 254 Member Jacobson was absent. 255 256 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. 257 258 Voting Nay: None. 260 Council reviewed Executive Search dates and times. EOTC Meeting on Thursday, 261 November 21, 2013 in Aspen 262 263 This Item was added to the Agenda: 264 EXECUTIVE SESSION 265 Town Council will now meet in Executive Session pursuant to C.R.S. 24- 266 6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to 267 specifically discuss three items: 268 a) Determining positions relative to matters that may be subject to 269 negotiations, developing strategy for negotiations, instructing 270 negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass 271 Village Municipal Code Section 2- 45(c)(5); and 272 b) Conferences with an attorney for the purposes of receiving legal 273 advice on specific legal questions pursuant to C.R.S. 24 -6- 274 402(4)(c) and Snowmass Village Municipal Code Section 2- 275 45(c)(2); 276 c) Personnel matters, except if the employee who is the subject of the 277 session has requested an open meeting, pursuant to C.R.S. 24 -6- 278 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 279 45(c)(6); 280 Provided, there is an affirmative vote of two - thirds of the quorum present 281 at this meeting to hold an Executive Session and for the purposes of 282 considering items (a) (b) and (c) above. Provided further, that no adoption 283 of any proposed policy, position, resolution, regulation, or formal action 284 shall occur at this Executive Session. 285 286 At 7:46 p.m. 287 288 Bill Boineau made the motion to enter closed session Fred Kucker seconded the 289 motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council 290 Member Jacobson was absent. 291 292 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. TC PACKET 01 -06 -14 97 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 11- 18 -13tc Minutes Page 8 of 8 Voting Nay: None. At 8:43 p.m. Fred Kucker made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council, November 18, 2013. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 15 ADJOURNMENT MR, WPM Jason Haber made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, November 18, 2013. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, and Fred Kucker. Voting Nay: None. Submitted By, Rhonda B. Coxon, CMC Town Clerk TC PACKET 01 -06 -14 98 2 SNOWMASS VILLAGE TOWN COUNCIL 3 REGULAR MEETING MINUTES 4 DECEMBER 2, 2013 6 CALL TO ORDER AT 400 P.M. s Mayor Boineau called to order the Regular Meeting of Snowmass Village Town Council 9 Meeting on Monday, December 2, 2013 at 4:01 p.m. 10 11 Item No. 1 ROLL CALL 12 COUNCIL MEMBERS PRESENT: Bill Boineau, Markey Butler, and Chris Jacobson. 13 COUNCIL MEMBERS ABSENT: Jason Haber, and Fred Kucker. 14 STAFF PRESENT: Gary Suiter, Town Manager;, Rhonda B. Coxon, Town Clerk;, John Dresser, Town Attorney;, David Peckler, Transit Director; Dave Joyner, Fleet Supervisor; Kelly Vaughn, Communications Director, Sloan Campi, Planner, John Baker, Road Supervisor; Mark Kittle, Chief Building Inspector; Terri Everest, Assistant Housing Director; Joe Coffey, Housing Director; Rick Low, Lead Maintenance, Housing; Ward Howdle, Solid Waste and Recycle 15 PUBLIC PRESENT: Madeleine Osberger, Jill Beathard, Aaron Adelman and other members of the public interested in today's Agenda items. 16 17 Item No. 2 ACKNOWLEDGEMENT OF TOWN STAFF TENURE AWARDS (5 AND 10 18 YEARS OF SERVICE) 19 20 At this time Mayor Boineau acknowledged those staff members that have been 21 employed with the Town of Snowmass Village for 5 and 10 years of service. 22 23 5 years of Service Fully vested in the TOSV ICMA Retirement Plan 24 ® Jen Muraske - Finance Department 25 ® Suzanne Sifuentes - Finance Department 26 . Doug Goldfluss - Finance Department 27 • Jennifer Olson - Facilities Maintenance 28 • Rick Low - Housing Department 29 ® Gregory Fitzpatrick - Transportation 30 • Thomas "Rocky" Rockwell- Police Department 31 TC PACKET 01 -06 -14 99 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 12- 02 -13tc Minutes Page 2 of 6 10 years of Service $325.00 Certificate for cash Terri Everest - Housing Department Warren Howdle - Sanitation Department - PW Mark Kittle - Building Department James Kosmicki - Police Department There were no Public Non Agenda Items for discussion. Item No. 4 COUNCIL UPDATES Council Member Butler spoke to the Hospice Loving Tree and it will be at the Viceroy Hotel on Wednesday, December 4, 2013. Mayor Boineau commented on the excellent turn out for the John Bemis Community Potluck dinner, he would like an budgetary discussion placed on an agenda in the future. OFFICIALS TRANSPORTATION COMMITTEE'S 2013 REVISED AND 2014 PROPOSED Transportation Director David Peckler stated that staff is requesting Council's approval of Resolution No. 32, Series of 2013 to appropriate funds for the projects in the Proposed 2014 Elected Officials Transportation Committee budget for the Pitkin County 1/2 Cent Sales and Use Tax. Markey Butler made the motion to approve Resolution No. 32, Series of 2013 approving the EOTC budget. Chris Jacobson seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Council consensus was for Mayor Boineau and Council Member Butler to attend the EOTC retreat representing Snowmass Village. Item No. 6 RESOLUTION NO. 30 SERIES OF 2013 - SPECIAL REVIEW APPLICATION SPRINT ANTENNA UPGRADES AT THE WESTIN HOTEL TC PACKET 01 -06 -14 100 12- 02 -13tc Minutes Page 3 of 6 76 Planner Sloan Campi stated that the applicant Sprint Spectrum, LP represented by 77 Aaron Adelman, SMJ International LLC in Wixom, Michigan has filed a Special Review 78 application seeking approval to construct an upgrade to the Antenna system at the 79 Westin Hotel location. Pursuant to Section Three, Conditions 2 and 3 of Town Council 8o Resolution No. 23, Series of 2001, "no modifications to or relocation of either the 81 antenna installed on the roof will permitted without further Town Council approval. 82 83 Chris Jacobson made the motion to approve Resolution No. 30, Series of 2013 84 allowing Sprint Antenna Upgrade. Markey Butler seconded the motion. The motion was 85 approved by a vote of 3 in favor to 0 opposed. Council Members Haber and Kucker 86 were absent. 87 88 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. 89 90 Voting Nay: None. 91 Item No. 7 FIRST READING - ORDINANCE NO. 12 SERIES OF 2013 - AN 92 ORDINANCE APPROVING AMENDMENTS TO THE COMPREHENSIVE PLAN AS 93 CONTEMPLATED BY THE 2013 STATE OF THE COMPREHENSIVE PLAN REPORT 94 95 Planner Sloan Campi stated that the purpose of this discussion is to approve first 96 reading of an ordinance that approves the amendments of the Comprehensive Plan with 97 the recommendations provided by the Planning Commission that were reviewed by the 98 Council and Planning Commission on July 1, 2013. After discussion the Council 99 requested some Work Session time to discuss Chapter 10. At this time the Council loo does not feel prepared to accept all the recommendations of the Planning Commission 1o1 until further discussion by the Council. The Council agreed to continue this item to a 102 future agenda. 103 104 Item No. 8 RESOLUTION NO. 31 SERIES OF 2013- A RESOLUTION 105 ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE 106 TOWN COUNCIL FOR THE MONTHS OF JANUARY 2014 THROUGH DECEMBER 107 2014 108 1o9 Town Clerk Rhonda Coxon stated that each year at this time the Council will set the 110 dates for their Regular Meetings for the next year which will be 2014. Coxon has 111 provided two sample resolutions for Council consideration. One resolution provides 112 dates with holidays and showing meeting on Tuesdays and one month in September 113 holding the regular meetings on the second and fourth Monday's versus the first and 114 third Monday's the other Resolution provides meeting dates being change to the second 115 and fourth Monday for most of the months. 116 117 Chris Jacobson made the motion to approve the first version of Resolution No. 31, 118 Series of 2013 establishing the 2014 Council meeting dates. Markey Butler seconded 119 the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council 120 Member Haber and Kucker were absent. TC PACKET 01 -06 -14 101 12- 02 -13tc Minutes Page 4 of 6 121 122 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. 123 124 Voting Nay: None. 125 Item No. 9 MANAGER'S REPORT 126 127 Items discuss in the Town Manager's Report included: 128 129 1) Trails Master Plan - discussion 13o 2) Ice Rink Status 131 3) Snowmass Discovery Update - discussion 132 4) Event Notice - ATUP for the Christmas Tree Lot 133 134 Item No. 10 AGENDA FOR NEXT TOWN COUNCIL MEETING * December 16, 2013 - Regular Meeting * January 6, 2013 - Regular Meeting 135 After discussion a Joint Meeting of Council with the Planning Commission was added 136 to the agenda for December 16, 2013. 137 138 Item No. 11 APPROVAL OF MEETING MINUTES FOR 139 • October 7, 2013 - Regular Meeting • October 9, 2013- Special Meeting 140 Chris Jacobson made the motion to approve the minutes for the Regular Meeting of the 141 Snowmass Village Town Council for October 7, 2013. 142 Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor 143 to 0 opposed. Council Member Haber and Kucker were absent. 144 145 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. 146 147 Voting Nay: None. 148 Markey Butler made the motion to approve the minutes for the Special Meeting of the 149 Snowmass Village Town Council on October 9, 2013. Chris Jacobson seconded the 150 motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council 151 Member Haber and Kucker were absent. 152 153 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. 154 155 Voting Nay: None. 156 Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 157 TC PACKET 01 -06 -14 102 12- 02 -13tc Minutes Page 5 of 6 158 There were no Council comments. 159 16o This item was added to the Agenda: 161 162 EXECUTIVE SESSION 163 164 At 5:50 p.m. 165 166 Bill Boineau made the motion to enter closed session Markey Butler seconded the 167 motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council 168 Member Haber and Kucker were absent. 169 170 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. 171 172 Voting Nay: None 173 174 Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 175 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to 176 specifically discuss three items: 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6 - 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6 - 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(c)(6); Provided, there is an affirmative vote of two - thirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. UEMIO Bill Boineau made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council on Monday, December 2, 2013. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. TC PACKET 01 -06 -14 103 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 12- 02 -13tc Minutes Page 6 of 6 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Item No. 13 ADJOURNMENT Chris Jacobson made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, December 2, 2013. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Submitted By, Rhonda B. Coxon, CMC Town Clerk TC PACKET 01 -06 -14 104 2014 TC PACKET 01 -06 -14 105 TC PA February TC PA 2014 Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24- 6- 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(c)(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6 - 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(c)(6); Provided, there is an affirmative vote of two - thirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. TC PACKET 01 -06 -14 108