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2013 DAV Winter Sports Clinicx w _,S,Nvf�WMASS,.UILmI A,G E, ADMINISTRATIVE TEMPORARY USE PERMIT DEPARTMENT OF VETERANS' AFFAIRS, Applicant, is hereby granted an Administrative Temporary Use Permit for a Special Event being held MARCH 31 TO APRIL 6, 2013 in the vicinity of the THE WESTIN HOTEL and including SNOWMASS CONFERENCE CENTER, ELBERT LANE CIRCLE, FALL LANE CIRCLE, SNOWMASS MALL, AND VILLAGE PARKING LOTS 2 & 8 as the following activity: 2013 NATIONAL DISABLED VETERANS WINTER SPORTS CLINIC Applicant has complied with the procedures as specified in Section 16A -5 -260 of the Town of Snowmass Village Municipal Code ( "Municipal Code "). This administrative approval is for the period stated above and it is subject to the Application /Operations Plan and Conditions attached hereto. CC: Town Council via Town Manager Town Attorney Town Clerk Public Relations Police Department Snowmass/Wildcat Fire District Public Works Department Transportation Department Road Department Solid Waste and Recycle Department Snowmass Tourism Office Town of Snowmass Village Planning Department C;Z�, �`" Steve Ferris, Community Development Director y ADMINISTRATIVE TEMPORARY USE PERMIT 2013 DAV WINTER SPORTS CLINIC CONDITIONS OF PERMIT ISSUANCE A. Contacts, Location, Hours of Operation and Attendees 1. Overall responsibility for this event is the Department of Veterans' Affairs (aka VA) in association with the The Westin Hotel. Contact persons during this special event are: • Dennis Abens Administrative Officer NDVWSC T: 970 - 640 -9150 O: 970 - 244 -1314 • Allison Campbell The Westin Hotel T: 923 -8220 C: 970 - 379 -7372 • Teresa Parks (Safety and Security) VA Administrative Officer T: 970 - 263 -5040 O: 970 - 260 -9198 • Henry Bullock (Parking /transportation) T: 970 - 710 -1180 C: 970 - 640 -0203 • John Hunter (Medical) T: 970 - 710 -1115 A detailed Contact list is included on the Application /Ops Plan — Attachment 1. 2. Application /Operations Plan is included as Attachment 1; Daily Events Schedule - Attachment 2; NDVWSC Transportation Vehicles- Attachment 3; and Sports Clinic Load /Unload Schedule- Attachment 4 3. Site Plan Maps for various locations for activities throughout the Town are included as Exhibits A through F. Taste of Snowmass Site Plan- Exhibit A; Friday Awards Site Plan - Exhibit B; Lot 2 Site Plan- Exhibit C; Lot 8 Site Plan- Exhibit D; Elbert Lane /Climbing Wall - Exhibit E; Fall Lane- Exhibit F. 4. Preparation and set -up for the event begins on Wednesday, March 27 at 8:00 AM. The Winter Sports Clinic starts Saturday, March 30 and concludes on Saturday, April 6. Hours of operation are 24 hours -a -day for the duration of this special event. 5. The Taste of Snowmass parties are scheduled in the Snowmass Mall on Sunday, March 31 (3:30 PM- 5:30 PM) and Friday, April 5 (11:30 -2:30 PM). 6. Attendance is expected to include approximately 400 Disabled American Veterans and 1,200 others that include family members, volunteers, Westin staff, and security. This is an "invitation -only" event. B. Authorization 1. Use of any privately owned property, including the location of any vehicles, equipment or F materials within said property, is not authorized without the express written approval of the landowner (Authorization is on -file at the Town Planning Department). DAV Winter Sports Clinic Temporary Use Permit -2013 2. Applicant shall coordinate with the property owners and Town regarding the scheduling of activities, set up, take -down and any required maintenance and /or repair. 3. Applicant (VA) and /or The Westin Hotel, shall provide advance notice to mall business owners, lodging operators and general public that public parking activities in Village Numbered Lots 2 & 8 and access /deliveries on Elbert and Fall Lanes will be temporarily affected between Wednesday, March 27 and Saturday, April 6. 4. Applicant has permission to erect a climbing wall and transit access ramp(s) within Elbert Lane /Circle and park an equipment storage trailer along Fall Lane under the supervision and approval of the Fire and Police Chiefs or designees. C. General Conditions 1. Applicant is responsible for full and complete compliance with all applicable Federal, State and Local laws and regulations in the production and management of this event. 2. Applicant is responsible for the supervision and control of all activities conducted during this special event to ensure that the terms and conditions of this permit are satisfied. 3. Applicant shall promptly notify the Town Planning Department (923 -5524) of any additions, modifications or amendments to this temporary use. Any such changes should be insubstantial in nature and not in conflict with the terms, conditions or review standards relative to this permit. Adjustments or other changes to this permit are not permitted without written approval of the Town Planning Director or designee. ,r 4. Applicant acknowledges that due to the nature of this type of event, certain impacts associated with the temporary use that may affect surrounding properties or Town road and parking lot operations, may not have been apparent at the time this application was made. In the event Applicant or Town receives any complaint arising from this event, Applicant shall exhibit due diligence in attempting to resolve the problem. Failure by Applicant to demonstrate that reasonable efforts were made to resolve a majority of any such complaints shall be cause for modification or termination of this permit. 5. The temporary use activities shall not generate debris, excessive noise, smoke, odors, traffic or congestion that will adversely or unreasonably affect the Town, surrounding businesses, lodging operations or residences. 6. No penetrations of concrete, asphalt or other surfaces within the Town roadways or parking lots shall be permitted without the express authority of the Public Works Director or Town Manager. 7. Any Town property that is damaged or destroyed during the period specified within this permit as a result of activities conducted by, or under the direction or control of Applicant shall be repaired or replaced to the satisfaction of the Town Manager at Applicant's expense within fourteen (14) days of the conclusion of this event unless other arrangements are made in writing with the Town Manager. A walk -thru inspection may be requested by Applicant prior to the scheduled events to establish an existing conditions report. 8. Violation of any term or condition of this permit by the Applicant, its agents or employees shall subject the permittee to the penalties set forth in Section 1 -72 of the Municipal Code. In addition, where probable cause exists to suspect that a violation of any term or condition of a temporary use permit will pose a threat to public health, safety or welfare, the Chief of Police is hereby authorized to revoke a temporary use permit and to require DAV Winter Sports Clinic Temporary Use Permit -2013 that any activity authorized thereby cease and desist immediately. D. Police and Fire Departments 1. All requirements of the Town Police Chief (923 -5330) and Fire Chief (923 -2212) or designees, whether imposed prior to or during this event, must be satisfied and shall be considered conditions of this permit. 2. Except as authorized by this permit, all required fire lanes shall remain unobstructed at all times unless further authorization is obtained from the Snowmass - Wildcat Fire Protection District Fire Chief (923 -2212) or designee. E. Event Security and Traffic Control 1. The Town is not responsible for providing security for these activities or Applicant/ participants' vehicles and /or equipment. It is recommended that Applicant and /or The Westin Hotel make appropriate security arrangements and coordinate with the Town Police Chief. 2. Town Police may not be able to assist with traffic control; Applicant is responsible for providing adequate staff with reflective, safety vests to direct and control vehicles at the entrance to Elbert Lane on Upper Carriageway. 3. Applicant and /or The Westin Hotel shall provide sufficient personnel with appropriate safety vests, if requested, for traffic control at Elbert Lane, Village Numbered Lot 8 and adjacent area to ensure that all requirements of the Town Police Chief, Fire Chief, Public Works Director or designees are satisfied. F. Event Parking and Automobile Towing 1. Village Lot 8 is reserved for "Official DAV Transportation Vehicles- ONLY." Village Lot 2, the back portions of the upper and lower lots, may have designated areas for VA bus /truck parking and plug -ins for electricity. See Exhibits C and D -Site Plans for Lot 2 and Lot 8. 2. Additional large trucks may be parked in the back section of Village Lot 11 or 12; actual vehicle parking locations shall be confirmed with the Police Department. The dirt portion of the Rodeo Lot may also be available for truck, vehicle and /or trailer parking; availability and actual parking areas shall be coordinated and approved by the Public Works Department (923- 5110). 3. Applicant is responsible for installing appropriate barricades and posting notice(s) at the entrance to Village Numbered Parking Lots 2 & 8 and along Fall Lane at least 72 hours before the event to inform the public of the restricted date(s) and intended activities of the Applicant. With adequate advance - notice, barricades may be obtained from the Town's Road Department; contact John Baker at 923 -5110. 4. It is the Town's position that fundamental legal constraints prevent the Town from authorizing the towing of a vehicle that was legally parked in a public roadway or parking lot prior to or during a Temporary Use granted by the Town. 5. Should it become necessary, Applicant shall contact the nearby businesses, lodging operators and property owners in order to locate the drivers of any unauthorized `- vehicles and request that the cars be relocated to another legal parking area. If all else fails, and the organizers absolutely need cars removed from the area, Applicant may be DAV Winter Sports Clinic Temporary Use Permit -2013 advised to contact a licensed towing service and assume total responsibility for the relocation process. The Police Department shall be provided with pertinent information on each towed vehicle so they are prepared to assist drivers in locating and reclaiming their vehicle. 6. All activities and parking undertaken by Applicant and /or The Westin Hotel as part of this event, except as stipulated within this permit, shall not be located on Town roadways and shall not impede normal traffic movement. G. Transportation 1. All baggage is to be dropped off and loaded into trucks on Fall Lane by United Airlines. Heavy move -in occurs Thursday- Sunday, March 28 -31 with departures scheduled for Friday- Saturday, April 5 -6. 2. Event transportation is being staged in Elbert Lane /Conference Center Circle; Event Daily Schedule is included as Attachment 2. H. Public Health and Safety 1. Applicant shall coordinate with the Aspen /Pitkin County Environmental Health Department regarding activity involving food service and will be responsible for satisfying all applicable health code and sanitation regulations. 2. Medical and /or emergency services will be activated by dialing 911. 3. A Medical Room will be located in the Overlook Room across from the Conference Center; Applicant has its own staffing with 24 -hour on -call nurses and doctors. Alcoholic Beverages 1. There is NO Special Event Liquor License for this event. All event functions with alcohol will be hosted in the The Westin Hotel and the Snowmass Conference Center, both licensed premises. J. Clean up and Maintenance 1. At the conclusion of the event, all barricades, signage, ramps, equipment and trash shall be removed to the appropriate location(s) and all affected areas shall be cleaned/ restored to the pre -event condition by the Applicant. K. Insurance, Indemnification and Attorney Fees 1. At all times during the term of this permit the Applicant shall maintain in full force and effect a comprehensive public liability insurance policy. The amount of insurance and extent of coverage shall be established by the Town Manager or designee and, if applicable, private property owners. If at any time during the term of this permit, the Applicant's insurance coverage lapses, is cancelled or suspended, this permit shall automatically terminate and the Applicant shall cease operations hereunder. A Certificate of Insurance shall be provided to the Town prior to commencing the event. 2. Applicant agrees to indemnify and hold the Town harmless from all cost, loss, damage, expenses (including attorney and expert fees), and claim of liability of any and every kind which may arise as a result of activities in which Applicant is engaged or over which the Applicant has control with respect to the use of the above described property pursuant to this permit. The forgoing shall obligate Applicant to defend any claims, suits, or other DAV Winter Sports Clinic Temporary Use Permit -2013 proceedings naming the Town as a defendant on any claim which may arise as a result of the use of the above described property pursuant to this permit. 3. Attorney Fees. In the event litigation is necessary to enforce the rights of the Town under this permit, the Town shall be entitled to reimbursements of its reasonable attorney fees and costs of suit, actually incurred in the litigation, as part of its judgment or award. Attachments: 1- Application /Operations Plan 2 -Event Daily Schedule 3- NDVWSC Transportation Vehicles 4- Sports Clinic Load /Unload Schedule Exhibits: A -March 31 Taste of Snowmass Site Plan (Mall) B- Friday Awards Site Plan (Mall) C -Lot 2 Site Plan D -Lot 8 Site Plan E- Elbert Lane Site Plan F -Fall Lane Site Plan DAV Winter Sports Clinic Temporary Use Permit -2013 3/27/13 sped ale�ents.aspenpitWn. con/ details.cfm ?prinWeMag= 1 &eeentid =1856 Attachment 1- Application /Operations Plan Winter Sports Clinic - DAV 2013 Dates are 3/31/ -4/6 event set -up begins as early as wed. 3/27/2013 Winter Sports Clinic - DAV 2013 Dates are 3/31/ -4/6 event set -up begins as early as wed. 3/27/2013 Sunday, March 31, 2013 Primary Jurisdiction: Town of Snowmass Village Overall Status : Not Yet Reviewed Event Category: Click HERE for a printer friendly view. City of Aspen - Town of Snowmass Village - Pitkin County Special Event On -line Application Click HERE if you'd lice to view the entire on -line application. Specific location(s): Westin Hotel and properties, Snowmass Conference Center, Elbert lane circle, Fall lane circle, Mall, Lot 8, and part of Lot 2 for Park and Plug in for between 6 -8 Wheelchair Accessible Buses and Trucks, Vehicle sizes will range between 20 — 35 foot, Have also been allowed to park some vehicles in Rodeo area per past clinics. Cross country Venue will be at Top of the Village as in past years. DATESInMES: Set -up: 03/27/2013 08:00 AM Start: 03/31/2013 08:00 AM End: 04/06/2013 05:00 PM Dismantle: 04/07/2013 12:00 PM PRIMARY CONTACT: Allison Campbell Send e -mail Conference Services Westin Snowmass Resort P O Box 5009 Snowmass Village, CO 81615 Phone: (970) 379 -7372 Fax: (970) 923 -7675 Work: (970) 923 -8221 SECONDARY CONTACT: Dennis Abens Send e -mail Administrative Officer NDVWSC US Department of Affairs, 2121 North Ave Grand Junction, CO 81501 Phone: (970) 640 -9150 Fax: (970) 244 -7726 Work: (970) 244 -1314 specialee ents. aspenpitldn .corNdetails.cfm ?prinNevAag =1 &e\entid =1856 1/6 3/27/13 speciale\ ents. aspenpitldn. corNdetails .cfm ?printuewFlag= 1 &eeentid =1856 OTHER CONTACTS: During event - contact names & phone numbers Primary: Allison Campbell (970) 379 -7372 ` Secondary: Dennis Abens (970) 244 -1314 Medical: John Hunter (970) 424 -4639 Parking: Henry Bullock (970) 424 -4619 Safety: Teresa Parks (970) 260 -9198 Security: Teresa Parks (970) 260 -9198 Transportation: Henry Bullock (970) 424 -4619 1 •\ m3KIV IZ9Z41111T/ 101\ "IT Event Summary: Expected 400 Disabled American Vets, 1200 others including volunteers, family, Westin staking and security Open to the public- No this is an invitation only event Participants pay for their Hotel accomidations Participants has been limited to 400 this year- they are screened to be able to come DAV Volunteers have all been coming for years, - they do all theer own training at home locations We have Sunday March 31, 2011 and Friday April 5, 2011 on the mall for Mall parties(Taste of Snowmasss), on Friday their will be a medal ceremony from 10:30am - 2:30pm, See schedule for entertainment in the conference center Site Plan (and maps): Boundaries- Will be using Lot 8 and part of Lot 2 for transportation vehicles all week will have barricades to keep other out starting Wednesday Sam 3/27/13 @5:00pm through Sunday april 7th @ 12:00noon Westin properties to include conference Center all week, Snowmass Mall for two Mall parties- See attached diagram, enclosed times and schedules for vets to be transported to other venues in the valley- will be going to pool in Glenwood, Shooting range in Basalt, Aspen.. Lot 1 & 2 will be used to plug in busses. Site Improvements - Stage will be placed in the mall right by the stairs from the snowmass salon will have speakers on the Friday for the awards Fall Lane - Semi is parked up against the back wall of the conference center. This is where all the Vetrans get fitted for the sit skis Transportation info- Please see attachment it has all the info for the moving of the vetrans Baggage - All baggage will be dropped off on Fall lane from United Airlines- Trucks will speciale% ents. aspenpitldn.corrVdetails.cfm ?pri nt\iewfl ag =1 &e\entid =1856 216 3/27/13 speciale\ents.aspenpitldn.con Vdetai Is.cfm ?printuewfl ag =1 &e%entid =1856 never be left longer than it is need to load or unload bags. Heavy Move in day Friday 3/23 &24 Deartures 3/30 &3/31 All Disable parking areas need to be accessable for this event, will all be used Sanitation- No extra needs anywhere Food - two mall parties - and monday night on own for partipating dinner locations New this year - Kayaking in the Wildwood Pool/ Scuba will still be in 2nd floor Silvertree Pool Communication Plan: All Phone numbers will be given to the police and whom ever else needs them at the precon March 22, l Oam Alpine Springs Room - Please attend If you have any questions please get them to Allison Campbell- 379 -7372 prior to the precon and we will have answers for you a the event. Please be aware that the phones down at the Medical Room in the Overlook room now part of the DAV system, we will not be using the Westin front desk, they will have the correct address Daily Lane - This changed last year and worked year Director of Security - Michael Adams 309 -3254 Night Manager Kevin Viggers 923 -8200 Front Desk 970 - 923 -8200 Allison Campbell 970 - 379 -7372 for all operational questions regarding the event Security Plan: Security - Westin Snowmass Resort has a team of certified Securty Specialists that are on premise 24 hours a day. they can be reached at 970 - 923 -8291. DAV also brings own security crew. We will follow the same protocal as other groups, All emergencies filter through the front desk of the Westin Snowmass Resort Medical Plan: All Medical needs are taken care of in the Overlook Room in the circle of Elbert Lane directly across from the Conference Center .VA brings in it's own staff including a on call 24 hour nursing and doctors. Will have more information at precon. All Medical Staff are credentials and can be identified by RED WSC Vests VA -takes care of all insurance information Safety Plan: DAV brings in a professional staff to handle all and any needs of the participants. I would not deem this an extreme event, they have been doing it for years and they bring the best. Trans portation/Traffic Plan: Please grant approval for the closing of Lot 8 needs to be barricaded by 5pm on specialexents .aspenpitldn.corrVdetai Is.cfm ?pri ntNewflag =1 &e\,entid =1856 316 3/27/13 speci alewnts.aspenpitW n .corrJdetails.cfm ?printtiewflag =1 &e\entid =1856 Wednesday March 27, 2013 with signage that states Lot closed for Disabled American Veterans use only - VA will make signs! The last van leaves on Sunday about 12:OOnoon on _ April 7, 2013 See attached transportation information for all the moving of the vets from the Elbert circle to the destination. Loading and unloading schedules for throughout the week can be provided through Transportation coordinator Henry Bullock Parking Plan: Lot 8 for DAV Vans and Diplomats Lot 2 for pluging in Trucks Rodeo Area for parking per previous years Semi parking against the conference center outer wall on Fall lane Beginning Friday March 29th - Friday April 5th until about 8pm Rock wall parking in Elbert circle April l - Friday April 5 l Oam - 12pm and then again fpm -3pm All other parking up for grabs- will be parking wheelchair accesssible cars and trucks from 9 to 12- Please try to keep as clear as possible for easy manovering Trucks will be unloading supplies for conference center on Thursday, march 28th and Friday March 29th for Host Room, PR, and Medical rooms, should be no more than an hour or 4 two at most beginning at 11:00am on Thursday and 12:30pm on Friday. Sanitation/Recycling Plan: nothing special Housekeeping have been trained on how to deal with hazardise materials APS is providing port a potties to TOV for x- country venue Alcohol Mitigation Plan: NO event outside of the Conference Center has alcohol involved. TIP trained bartenders in conference center Accessibility Plan: This is a disabled group, everything will be done to make movement around town as easy as possible for participants . WSC as a crew that puts out ramps for the skiing aspect and at all the off she venues that need ramping. Alcohol Permit & License: Westin and conference center are hosting any and all events that will have alcohol- no special permits required specialewnts. aspenpitWn. com/ details .cfm ?print\iewflag= l &eventid =1856 4/6 t 3/27/13 speci aleeents.aspenpitld n.corrddetai Is.cfm ?printNeMag =1 &e\entid =1856 Food Permit: Two Mall Parties Sunday March 31 3:30pm - 5:30pm - Taste of Snowmass Friday April 5 10:30am - 2pm Will have dinner on own on Monday April 1 and Thursday April 4- will use coupons like other events. to be used at participating restaurants will get more info when made available to me including a diagram of where business will set UP Parks /Open Space Permit: NO public park area will be used Reviewed and accepted: NO Sales Tax & Bus. License: Group is Tax exempt Reviewed and accepted: NO Miscellaneous Permits: They do assemble some tenting, but I believe it is all on Westin Land, Pop up tent Down by Sports Plus /stand up ski room (westin Property)on mall level by Starbucks. Public Notification: All surrounding lodges, hotel and retail vendors are aware of the annual event Liability Insurance: Will have to get DAV insurance information- nothing has changed from last year so should be able to get it again References: Have been doing this event for over 13 years. REVIEWING AGENCY COMMENTS /STATUS:Overall Status: Not Yet Reviewed Snowmass Village Marketing and Events Send an email Snowmass Village Planning Send an email Snowmass Village Police Send an email Snowmass Village Public Works Send an email Snowmass Village Recreation Send an email Snowmass Village Town Clerk Send an email Status: Not Yet Reviewed Status: Not Yet Reviewed Status: Approve Status: Not Yet Reviewed Status: Not Yet Reviewed Status: Not Yet Reviewed speciale�ents.aspenpitldn.conY details .cfm ?printuewflag= 1 &e\,entid= 1856 5/6 l 3127/13 specialewnts.aspenpitldn.com/ detai ls.cftn ?printAewflag= l &e\entid =1856 Snowmass Village Town Manager Send an email Status: Not Yet Reviewed Snowmass Village Transportation Send an email Status: Not Yet Reviewed Snowmass Wildcat Fire Department Send an email Status: Not Yet Reviewed Notification Only Note: the agencies below are notified and can give input, but do not have approval privilege RFTA Send an email = Not Yet Reviewed = Need More Info 0 = Declined 0 = Approve speci alewnts.aspenpitld n.corr✓detai Is.cfm ?printvievAag =1 &e\,entid =1856 616 Attachment 2 -Daily Event Schedule National Disabled led Veterans spot& cyhlw SATURDAY MARCH 30 8a Registration Sponsors: Presidential Suite, Westin Hotel 2nd Floor 8a — 4p Registration Team Leaders, Alternate Activities, Medical, Transportation, Tech Team, Communications, Ski Instructors & Volunteers: Host Room Conference Center 1-2p Mandatory Downhill Ski Instructor Safety Refresher Course: Alpine Springs in the Westin Hotel (Must attend Saturday or Sunday Session) 3 — 4:45p Team Leader Mandatory Meeting, Coaches, and Alternate Activities: Conference Center Ballroom Salon B 5p New Participant Orientation: Conference Center Ballroom Salon B 6p Alternate Activities Mandatory Meeting: AA Room in Conference Center 6 - 9p Sponsors Recognition Reception — Dinner: Conference Center Ballroom Salon A 8p Medical Team Mandatory Meeting: WSC Medical Clinic SUNDAY MARCH 31 8 - 4p Registration Team Leaders, Alternate Activities, Medical, Transportation, Tech Team, Communications, Ski Instructors & Volunteers: Host Room Conference Center 8a Registration Sponsors: Presidential Suite, Westin Hotel 2nd Floor 8a Cross Country Mandatory Orientation Clinic: Top of the Village Lobby 8 - 2:30p Registration Participant: Conference Center Ballroom 8:30 - 9:30a Mandatory Downhill Ski Instructor Safety Refresher Course: Alpine Springs Room in the Westin Hotel (Must attend Saturday or Sunday Session) 9 - 4p SportsPlus Seating /Technology /Boot Fit Clinic: Mall level near the slopes next to Westin Ski Shop across from Starbucks. 9:45 - Noon Mandatory Downhill Instructor Orientation Clinics: Alpine Springs Room, Westin Hotel -New Instructors Must attend either the 9:45 or the 2:00pm 11a Transportation Meeting: Castle Peak Auditorium 2nd Floor Conference Center 12:45 -1:45p Mandatory Downhill Ski Instructor Safety Refresher Course: Alpine Springs Room in the Westin Hotel (Must attend Saturday or Sunday Session) 2 - 4p MandatoryDownhill Instructor Orientation Clinics: Alpine Springs Room, Westin Hotel- New Instructors Must attend either the 9:45 or the 2:00pm 2p Tech Team Mandatory Meeting: Equipment Truck 3p Participant Team Meetings: Various Locations 3p Boot loader Mandatory Meeting: Westin Hotel Lobby 3:30 - 5:30p Taste of Snowmass: Snowmass Village Mall 5p Coaches Meeting: Castle Peak Auditorium, 2nd Floor Conference Center 6:30p Opening Ceremonies: Conference Center Ballroom Salon A &B 7:30p Ski Instructor Mandatory Meeting: Alpine Springs Room, Westin Hotel - Following the regular scheduled meeting there will be a brief Mandatory F` Time Instructors Orientation for First Timers Only Miracles on a Mountainside! Department of Veterans Affairs Disabled American Veterans 6- 8a Late Registration: Host Room 6 - 5p Host Room: Conference Center 6:30 — 8:30a Breakfast: Conference Center Ballroom Salon A &B 8:30 - 11:30a Skiing Downhill: Bull Run, Glissade, Rocky Mountain High 9 — 3:30p Glenwood Springs, Lunch at Elks Lodge, Hot Springs (Loads (g 9:30a) 9 — 3p Cross Country Skiing, Snowshoeing (Top of the Village) (Lunch Elks BBQ at TOV) (Loads @ 8:15am & 1p) 9— lla Sled Hockey: Lewis Ice Arena, Aspen (Loads @ 7:45a) 10- 12n Scuba Diving: Snowmass Wildwood Pool 10 -12n Kayaking: Lewis Ice Arena, Aspen (Loads @ 8:45a) 10 - 12n Rock - Climbing: Conference Center Circle 10:30 — 4p Aspen Trip, Lunch at Elks Lodge, Aspen Mountain Gondola Ride (Loads @ 10a) 11:15 - 1p Lunch: Conference Center Ballroom Salon A &B 12:30 — 3:30p Skiing Downhill: Buckskin, Powder Horn, Longshot 1 - 3p Rock - Climbing: Conference Center Circle 1:30 — 3:30p Curling: Aspen Ice Rink (Loads � 12:45p) 2 - 4p Kayaking: Lewis Ice Arena, Aspen (Loads q 1:00p) 2 - 4p Scuba Diving: Snowmass Wildwood Pool 4 — 5p Ski Instructor Meeting: Alpine Springs Room, Westin Hotel 4p Education on Adaptive Sports & Recreation Equipment Provided by VA: Located in Seating Clinic Room, Mall Level near slope, Across From Starbucks 5p Team Leader Meeting: Stone Bridge Inn Council Meeting Room 5p Coaches Meeting: Castle Peak Auditorium, 2nd Floor Conference Center 5 - 6:30p CEUEducational Workshop: Wheelchair Club Dancing: For Therapy and FUN! Conference Center Salon A Presented by, Robert Hansberry, M.S. 7:30 — 9p CEUEducational Workshop: Implementing Self — Determination Theory into Adaptive Sports or Recreational Therapy Programs for Veterans with Combat - Related Disabilities to Achieve Specific Outcomes" Castle Peak Auditorium, 2 "d Floor Snowmass Village Conference Center Presented by, Jessie Bennett, M.S., CTRS 7 — 9p Goal Ball: Conference Center Ballroom Open to Everyone Participant Dinner will be on Vouchers to utilize area restaurants if you have questions contact your Team Leaders. Please be outside the conference center at load times for alternative activities Please be outside the conference center at load times for alternative activities TUESDAY APRIL 2 6 - 5p Host Room: Conference Center 6:30 — 8:30a Breakfast: Conference Center Ballroom Salon A &B 8:30 - 11:30a Skiing Downhill: Bear Bottom, Head Wall, Lodge Pole 9:30 — 3:30p Glenwood Springs Trip, Lunch at Elks Lodge, Hot Springs (Loads cg 9:30x) 9-3p Cross Country Skiing, Snowshoeing, Biathlon Introduction (Top of the Village) (Lunch Elks BBQ at TOV) (Loads (? 8:15am & Ip) 9-11a Sled Hockey: Lewis Ice Arena, Aspen (Loads @ 7:45a) 10 —12n Scuba Diving: Snowmass Wildwood Pool 10 -12n Kayaking: Lewis Ice Arena, Aspen (Loads (u 8:45a) 10 —12n Rock - Climbing: Conference Center Circle 10:30 — 4p Aspen Trip, Lunch at Elks Lodge, Aspen Mountain Gondola Ride (Loads (k 10a) 11:15 - 1p Lunch: Conference Center Ballroom Salon A &B 12:30 — 3:30p Skiing Downhill: Baby Ruth, Showcase, Fast Draw 1 - 3p Rock - Climbing: Conference Center Circle 1:30 — 3:30p Curling: Aspen Ice Rink (Loads @ 12:45p) 2 - 4p Kayaking: Lewis Ice Arena, Aspen (Loads @ 1:00p) 2 - 4p Scuba Diving: Snowmass Wildwood Pool 4 — 5p Ski Instructor Meeting: Alpine Springs Room, Westin Hotel 4p Education on Adaptive Sports & Recreation Equipment Provided by VA: Located in Seating Clinic Room, Mall Level near slope, Across From Starbucks 4:30 — 6p Dinner: Conference Center Ballroom Salon A &B 4:30 — 6p CEUEducational Workshop: Integrating Families into Adaptive Sports or Recreational Therapy Programs for Veterans with Combat - Related Disabilities Castle Peak Auditorium, 2"d Floor Snowmass Village Conference Center Presented by, Jessie Bennett, M.S., CTRS 4:45p Head Team Leader Meeting: Stone Bridge Inn Council Room 5p Coaches Meeting: Aspenwood Meeting Room, Fall Lane 6:15 — 8p TBI Peer Support Group Meeting: Aspenwood Meeting Room, Fall Lane 6 -7:30p CEUEducational Workshop: Basics of Blast Injury: Patience with Patients Castle Peak Auditorium, 2"d Floor Snowmass Village Conference Center Presented by, Leif Nelson DPT, ATP, CSCS; Neil Carbone CP; and Jason Mullaney, M.S., P.T. 7:30 -9p CEUEducational Workshop: A Dog, a Cat and a Hat. Why PTSD makes me do what I do. Castle Peak Auditorium, 2 "d Floor Snowmass Village Conference Center Presented by, Urban Miyares 8p — l 1p Instructor Appreciation Party: Conference Center Ballroom Salon A &B Mile High 101 101" Army Rock Band Please be outside the conference center at load times for alternative activities ); 6 - 5p Host Room: Conference Center 6:30 — 8:30a Breakfast: Conference Center Ballroom Salon A &B 8:30 - 11:30a Skiing Downhill: Buckskin, Powder Horn, Longshot 9:30 — 3:30p Glenwood Springs, Lunch at Elks Lodge, Hot Springs (Loads & 9:30a) 9-3p Cross Country Skiing, Snowshoeing, Biathlon Introduction (Top of the village) (Lunch Elks BBQ at TOV) (Loads (g 8:15am & 1p) 9-11a Sled Hockey: Lewis Ice Arena, Aspen (Loads @ 7:45a) 10 —12n Scuba Diving: Snowmass Wildwood Pool 10 -12n Kayaking: Lewis Ice Arena, Aspen (Loads @ 8:45a) 10 —12n Rock - Climbing: Conference Center Circle 10:30 — 4p Aspen Trip, Lunch at Elks Lodge, Aspen Mountain Gondola Ride (Loads (? 10a) 11:15 - 1p Lunch: Conference Center Ballroom Salon A &B 12:30 — 3:30p Skiing Downhill: Bullrun, Glissade, Rocky Mountain High 1 - 3p Rock - Climbing: Conference Center Circle 1:30 — 3:30p Curling: Aspen Ice Rink (Loads @ 12:45p) 2 - 4p Kayaking: Lewis Ice Arena, Aspen (Loads (0 1:OOp) 2 - 4p Scuba Diving: Snowmass Wildwood Pool 4-5p Ski Instructor Meeting: Alpine Springs Room, Westin Hotel 4:45p Head Team Leader Meeting: Stone Bridge Inn Council Meeting Room 5p Coaches Meeting: Castle Peak Auditorium, 2 "d Floor Conference Center 4:30 — 6p Dinner: Conference Center Ballroom Salon A &B 6 -7:30p CEUEducational Workshop: Making the Connection Between Adaptive Recreational Activities and Year Long Fitness Castle Peak Auditorium, 2" d Floor Snowmass Village Conference Center Presented by, Jill Cordova, Ph.D; and Allison Needham 6:30 - 8p Instructional Workshop: "Self Defense for Everyone" Great Ideas Street Level Snowmass Wildwood Hotel Presented by: Special Agents Mark Copanzzi & Jeff Eisenbeiser United States Secret Service 7:30- 9p CEUEducational Workshop: What's the Attitude About? Castle Peak Auditorium, 2nd Floor Snowmass Village Conference Center Presented by, Scott Hansen, M.A., CRC 8- 11p Entertainment: Conference Center Ballroom Salon A &B The Miss Emily Band Please be outside the conference center at load times for alternative activities THURSDAY APRIL 4 6 - 5p Host Room: Conference Center 6:30 — 8:30a Breakfast: Conference Center Ballroom Salon A &B 8:30 - 11:30a Skiing Downhill: Baby Ruth, Showcase, Fast Draw 9:30 — 3:30p Glenwood Springs; Lunch at Elks Lodge, Hot Springs (Loads (? 9:30a) 9 - 3p Cross Country Skiing, Snowshoeing, (Top of the Village) (Lunch Elks BBQ at TOV) (Loads @ 8:15a & 1p) 9-11a Sled Hockey: Lewis Ice Arena, Aspen (Loads (k 7:45am) 10 —12n Scuba Diving: Snowmass Wildwood Pool 10 -12n Kayaking: Lewis Ice Arena, Aspen (Loads @ 8:45a) 10 - 12n Rock - Climbing: Conference Center Circle 10:30 — 4p Aspen Trip, Lunch at Elks Lodge, Aspen Mountain Gondola Ride (Loads (? 10a) 11:15 - 1p Lunch: Conference Center Ballroom Salon A &B 12:30 — 3:30p Skiing Downhill: Bear Bottom, Head Wall, Lodge Pole 1 - 3p Rock - Climbing: Conference Center Circle 1:30 — 3:30p Curling: Aspen Ice Rink (Loads (k 12:45p) 2 - 4p Kayaking: Lewis Ice Arena, Aspen (Loads (k 1:OOp) 2 - 4p Scuba Diving: Snowmass Wildwood Pool 4— 5p Ski Instructor Meeting: Alpine Springs Room, Westin Hotel 4 -6p Host Sponsor Apres' Ski For Veterans: Conference Center Salon A &B 4:30p Team Leader Meeting: Conference Center Steps 5p Coaches Meeting: Castle Peak Auditorium, 2"d Floor Snowmass Conference Center 6 -7:30p CEUEducational Workshop: Yoga as an Effective Response to Trauma and PTSD Castle Peak Auditorium, 2',d Floor Snowmass Village Conference Center Presented by: Francesca Piaggio- Weiss, M.A. 6:30 - 8p Instructional Workshop: "Self Defense for the Visually Impaired" /Great Ideas Room Snowmass Wildwood Hotel Presented by: Special Agent Mark Copanzzi & Jeff Eisenbeiser, United States Secret Service 8— 11p Entertainment: Jakarta Band Participant Dinner will be on Vouchers to utilize area restaurants if you have questions your Team Leaders. Please be outside the conference center at load times for alternative activities Race bay Theme: Strength In Numbers 6:30 — 8:30a Breakfast: Conference Center Ballroom Salon A &B 7-9a Host Room 9 —1:30a Race — Spider Sabich Race Center /Nastar Course 8 — Noon Cross Country Race Day (TOV) 10:30 — 2p Medal Presentations: Snowmass Village Mall 11:30 — 2:30p Taste of Snowmass: Snowmass Village Mall 7p Closing Ceremonies: Conference Center Ballroom Salon A &B Attachment 3- NDAVWSC Transportation Vehicles -w 2013 TRANSPORTATION A.A. SCHEDULE *HOCKEY Load @ 7:45am Depart @ 8:15am Return by 12:00pm Iowa DUV Bus 14 amb 7 w/c Old G.J. Bus 8 amb 5 w/c 22 amb 12 w/c *XC SKIING • Start Loading in front of conference center @ 8:15am • When you're full make a run and keep coming back till ALL veterans are @ the Top of the Hill • PU from conference center @ 1:00pm • PU veterans from top of the Hill to bring back to conference center @ 1:15pm * PU from the top of the hill @ 3:00pm Sheridan Bus 10 amb 2 w/c Denver Bus 6 amb 4 w/c *Kayaking Load @ 8:45am Depart @ 9:15am Return by 12:15pm Load @ 1:OOpm Depart @ 1:15pm Return by 4:30pm Grand Junction Bus 4 amb 7 w/c DOD Van 1 7 amb DOD Van 4 7 amb 18 Amb 7 w/c *GLENWOOD SPRINGS Load @ 9:30am Return by 4:30pm G.J. DUV Bus SLC DUV 2 SLC DUV 1 DOD Van 2 Depart @ 10:00am 14 amb 7 w/c 10 amb 1 w/c 8 amb 2 w/c 7 amb 39 amb 10 w/c *SHOOTING SPORTS & ARCHERY Load @ 10:00am Depart @ 10:30am Return by 4:OOpm S. Dakota BUS 16 amb 4 w/c Texas DUV Bus 14 amb 7 w/c Cheyenne Bus 6 amb 4 w/c DOD Van 3 7 amb 43 amb 15 w/c x *ASPEN Load @ 10:00am Depart @ 10:30am Return by 4:30pm DEN BIG DUV 18 amb 4 w/c SLC DUV Bus 18 amb 4 w/c Pueblo Bus — 4 amb 4 w/c G.J Van 7 amb 47 amb 12 w/c *CURLING Load @ 12:45pm Depart @ 1:OOpm Return by 4:30pm Iowa DUV Bus 14 amb 7 w/c Old G.J. Bus 8 amb 5 w/c 22 amb 12 w/c C �? 70 _ is 3 - ,- V'G'/' Attachment 4- Load /Unload Schedule - Tuesday 3/25/13 > 10:30am - Pickup Trucks from Hanson (Matt, Carl, Burl, IT) > 11:30pm —IT Truck will be Loading (IT TEAM) 1:OOpm — Load Medical Equipment from Hospital (MEDICAL STAFF, HENRY) > 1:30pm - Load Medical Equipment from Sheds > 4:00pm — Pack Bags @ Warehouse Wednesday 3/27/13 r 7:30am — Pickup 12 Passenger DOD Vans (Mona, Pete, Jim B7, Lori M ?) 3� 9:30am — Load Equip. Sheds /Bldg 5 /Teresa (ALL Steering Committee Available) 1hu3 28 13� ➢ ~11:OOaxn — Unload @ Conference Center (Transportation Staff, ELKS, Dennis, Mark) Friday 3/29/13 9 1:00pm —Unload Medical Truck @ Medical (MEDICAL TEAM, ELKS) Sunday 3/31/13 ' > 7:OOam — Ramping for skiing behind Westin Hotel (ELKS, Transportation, Ralph, Rick, Wayne) - Friday 4/5/13 > 12:00pm — LOAD Ramps and Carpet from behind Westin (ELKS, TRANSPORTATION) r 1 :00pm — Load Conference Center Trucks (Dennis, Mark, Transportation, Elks) - Saturday 4/5/13 S> 8:00am —Load Medical Truck (MEDICAL TEAM) > 10:OOam —Unload Equipment Trucks @ VA (Matt, Marcus, Roger, Bill) > 12:OOpm —Unload Medical Truck @ VA (Medical Team, Matt, Marcus, Roger, Bill) > 1:00pm —Return Trucks to Hanson (Pete, Dr. Hunter, Roger, Marcus, Bill) 1 'd 961E 'ON NO1iV DH MA wdoo:� Eloz laz lm Exhibit A - Taste of Snowma U kr az� �v _G C �. 1 - -. kr az� �v _G C �. Exhibit B - Friday Awards Site sr t �_Nn4 y: �_Nn4 00 0 ES nk f� r '8 s *0 &. n.'' ". sx 00 0 Em xu: 2 F 1 i xu: 2 F x -, xu: 2 F Exhibit E - Elbert Lane Site Plan yg s >, I-*,`�`. a-c,j f4 s a f , AR At x r �.z � � � � z,. '� : :ice+ =. • ..< r ., � � t met d 3 Y r �rvw, f g x� Am I'M � s N, ,e x� w---------------- s