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04-16-01 Town Council Packet �C 1 � �� - 1 � - a1 SNOWMASS VILLAGE TOWN COUNCIL l� REGULAR MEETING APRIL 16, 2001 CALL TO ORDER AT 2:00 P.M. DISCUSSION AGENDA Item No. 1: 2:00 P.M. DISCUSSION CONFERENCE CENTER LEASE — Jim France. . . . . . . .. . . . .. . Page 1 (Tab A) Item No. 2: 3:00 P.M. DISCUSSION WITH WALTER KEISER Mayor T. Michael Manchester . . .No Packet Information Item No. : 3:40 P.M. DISCUSSION WILDLIFE MONITORING UPDATE — Larry Green. . . ... . . . . . . . . . .Page 15 (Tab B) 3:55—4:00 BREAK CONSENT AGENDA Item N : APPROVAL OF WORK SESSION SUMMARY OF 04-05-01 AND MEETING MINUTES OF 04-02-01. . . . . . . Page 16 (Tab C) REGULAR AGENDA Item No : PUBLIC NON-AGENDA ITEMS (5-Minute Time Limit) Item No. 6: FIRST READING —ORDINANCE NO. 01, SERIES OF 2001 FIRST READING CONSIDERATION OF ORDINANCE NO. 01, SERIES OF 2001 REGARDING A MINOR PUD AMENDMENT APPLICATION BY SPRINT SPECTRUM, LP, TO ALLOW THE CONSTRUCTION OF AN EQUIPMENT STORAGE SHED AT THE SILVERTREE HOTEL — Chris Conrad. . . . . . . Page 27 (Tab D) Exhibit "A" (Tab 1) Item N : PUBLIC HEARING AND SECOND READING — ORDINANCE NO. 07, SERIES OF 2001 t 04-16-01tc Page 2 TO RECEIVE PUBLIC COMMENT AND SECOND READING CONSIDERATION OF ORDINANCE NO. 07, SERIES OF 2001, A. REVISED APPLICATION BY MIGUEL DUENAS AND THE WOODRUN PLACE CONDOMINIUM ASSOCIATION FOR A MINOR PUD AMENDMENT TO WOODRUN PLACE PUD, UNIT 51, TO ENCLOSE ONE EXTERIOR DECK ON THE NORTHWEST ELEVATION, ALONG WITH INTERIOR MODIFICATIONS; AND TO CONSIDER A MASTER PLAN ARRANGEMENT OF ENCLOSURES FOR WOODRUN PLACE — Jim Wahlstrom. . . . . . Page 36 (Tab E) Item N : DISCUSSION/ACTION SEVEN STAR RANCH REQUEST FOR EXTENSION — Gideon Kaufman. . . . .Page 63 (Tab F) Item : DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT. . . . . . . . . . . . . Page 65(Tab G) Item No. 10: CALENDARS . . . .. . . . . Page 70 (Tab H) Item No. 11: ADJOURNMENT NOTE; ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TOWN COUNCIL COMMUNIQUE Meeting Date: April 15, 2001 Agenda Item: CONFERENCE CENTER LEASE Presented By: Gary Suiter, Town Manager Core Issues: . Current financial condition of SVRA. • Extension of Capital debt for coverage of existing operational debt. • Historic policy issues surrounding SVRA including performance, equity and accountability. • Lack of adequate maintenance of the Conference facility. General Info: Russ Caldwell, with Kirkpatrick Pettis, will give a brief presentation on the potential refinancing of the Town's Conference Center. Per Council direction, Russ has provided an attached memo that outline's a method to achieve a refinancing. Russ makes it clear that if Council wishes to proceed, then he recommends that conditions be attached to SVRA's continuing use and management of the Conference Center. Debt schedules are also attached for your perusal. Council is well aware of the issues surrounding SVRA and has communicated those to the Board. Marianne and I will be available to answer questions. Council Options: • Refinance with conditions; • Deny request and institute common assessments to pay debt service; • Work with SVRA to mutually address historical issues using strategies outlined in your April 11th letter. Staff Staff recommends that Council examine alternative Recommendation: methods to resolve SVRA's financial problem. The SVRA is very close to paying off the Conference Center bonds and refinancing capital expense to pay operational debt does not seem prudent. Staff supports the strategies and expectations outlined in our April 11th letter to the SVRA Board of Governors. _j 03/15/2001 12:51 FAX la 002 KIRKNTRIM PeTT15 A Mutual of Omaha Company Inwtmenla Pace 1975 Memorandum Date: March 15, 2001 To: Gary Suiter, Town Administrator (Fax: 970-923-6083) Marianne Rakowski, Finance Director(Fax: 970-923-7347) From: Russell B. Caldwell, Financial Advisor RE Conference Center/SVRA BACKGROUND In 1983 the Town issued Bonds in the amount of$6,000,000 to finance the Conference Center. This was followed by an $825,000 bond in 1984, then in 1992 the Town accomplished a bond refunding for savings. The 1992 bond has the remaining payment due from SVRA: YEAR PAYMENTS DUE AFTER MAY 15, 2001 2001 $656,715 2002 $777,770 2003 $778,493 2004 $775,135 2005 $777,600 Under the terms of the Town's lease to SVRA, they operate and promote the facility and finance its bond repayments through assessments and project income. In the 1983-1992 Bonds, the Town pledged its sales tax as the bond security. Thus far, SVRA has been able to make payments without calling on the sales tax pledge. ' The 2005 payment vAII be made by the Bond Reserve AoDoUnt 122 40M 1600 BROADWAY,SUITE 1100 a DENVER,CO 80202-4922 a 303.764-6000 a 800.942.7557 a FAX 303.764.6002 HOME OFFICE: 10250 REGENCY CIRCLE,SUITE 400 a OMAHA NE 68114 a 800.776-5777 Member NASD L SIPC•w Alrkpatrickpenir.cmn 03/15/2001 12:52 FAX 003 March 15, 2001 Memorandum:Conference Center/SVRA 2 I As you may recall, over the last few years I have met with SVRA staff as they have studied a potential facility expansion and reviewed their overall situation in the market place. Other resort communities have invested In conference facilities and market competition has become intense. This is the first time SVRA has asked so directly for input and shared their business plan in detail. Under the current lease, SVRA was to have given notice to exercise options. Timely notice was not provided. About six weeks ago I met with Jim France in the Town finance office and he gave us a detailed description of 1)the pressing need to invest in the old facility to bring it up to date and 2)the need to completely revamp the SVRA business principles to put it on sound footing. Evidently SVRA has depleted reserves and "robs Peter to pay Paul"to keep the ship afloat. I want to clearly state that Jim has provided a candid assessment from his business perspective and asked forthrightly for help in looking at options. I asked Mr. France to prepare a new business plan to reflect the Conference Centers revised performance with a $2,300,000 million dollar upgrade and incorporating "best practices"for sales, marketing and management. He has prepared three renditions of this and let me review them. Also, he came to Denver to meet with me to refine them. The most current version is attached and it shows the facility can produce annual excess revenue in the$700,000 to $900,000 ranges. This revenue number does not include payment for the building lease nor does it specify amounts to be set aside for major capital replacement. I asked Jim to prepare his plan this way so could add a bond structure: I have questioned the plan in some detail and it appears to be well thought out. The $800,000± in "profit"would barely make the current bond payments and would not create needed reserves. So the new plan does not work with the current bond payments. This necessitates lengthening the bond term and permitting a longer period to pay for improvements. Using the SVRA business plan, I have structured a refinancing of the current bond, added the 2.3 million for improvements and stretched out payments to 2016. This lowers the annual payment to$550,000, which leaves adequate balances for working capital and repair and replacements.ants. The 1992 bond and the new bond would be taxable. I believe SVRA will have a significant struggle in meeting bond payments through 2004 as is noted by Mr. France's own analysis. They would most likely continue to ,3- D3/15/2001 12:52 FAX 2004 March 15,2001 Memorandum:Conference Center/SVRA 3 work out short-term loans to stay current to avoid creating problems under the lease and to avoid the Town having to pony up dollars to make the payments. The latter wouldampactihe-general fund So their band-aid approach is risky) At the same time the Town has always worked with SVRA to keep the conference center viable due to the enormous economic significance of the facility, Its favorable impact on nearby businesses, and positive impacts on the Town's overall revenues. Letting the facility fall into disarray or receiving negative market reactions to a dislocation or closure is not a pretty picture either. Lastly,the Town has never seriously wanted to operate it as a governmental project. With low interest rates a refinancing could occur and be done in a manner to remove the sales tax pledge. This can be accomplished by substituting a mortgage on the facility for the sales tax pledge. Sherman & Howard has advised me the refinance structure could be legally accomplished by a "subject to annual appropriation pledge" rather than a sales and use tax pledge. This approach would protect the general fund. A sales tax pledge, as it exists for the present bond, is an irrevocable pledge. By removing this in the refinancing, the Town, should It need to help the property could do so from any available revenues. Having a mortgage on the Conference Center would be a lesser pledge but the Town would be expected to help In the short term if SVRA failed. And, If SVRA failed,the Town could help short-term and fund a replaoment operator. The public policy objective is rather clear that a functioning, attractive,well-promoted conference center is important to the tax base. A refinance lowering payment is also achievable in this market. If the Town desires to move into this direction, I feel several conditions must be attached to SVRA's continuing use and management. These would include: 1) A management agreement matching the term of the new financing 2) A requirement for Town concurrence in the annual Conference Center budget 3) A requirement for a fixed annual set aside of dollars into a repair and replacement fund and Town approval on drawing down and using the fund. 4) An annual marketing strategy to be submitted to the Town once approved by the SVRA Board. 5) A covenant to maintaining a working capital balance (for liquidity) equal to 5% of the prior years operating costs. �� 03/15/2001 12:52 FAX Q 005 March 15,2001 Memorandum: Conference Center/SVRA 4 6) Should there be draws on the debt service reserve fund, such draws must be replenished within 14 months. 7) Failure to replenish the reserve on time would trigger an option by the Town to remove SVRA as operator. 8) No option to extend or purchase will be granted to SVRA beyond the term of the new bond. 9) Submission of audited financials to the Town and the Bond Trustee within 90 after the close of the SVRA fiscal year. 10) A requirement to make monthly payments to the Bond Fund. I do not consider these as onerous covenants and you may want more. Also, you will want Jim France to fully brief you and the Mayor/Council as to how the new business plan can be achieved. OTHER OPTIONS As I have been reacting to SVRA's needs and helping them with their approach, I have not been able to devote time to thoroughly evaluating other options. Cleary there are some such as: 1) Continue to let SVRA operate through the current lease term hoping they can get through it, then sell and completely prioritize the facility to another operator. 2) Prepare to turn it into a governmental operation (which I frown on due to the problems a government usually has in making multiple vendor deals and traditional slow reactions by governments in dealing with market forces). 3) Negotiate SVRA out of the picture early and look at the above two options in an enhanced time frame, or 4) Raising the sales tax to more heavily invest In the facility and privatize the management outside of SVRA. This is about as far as I can take the situation without further guidance from you. Please let me know how you want to proceed. I have enclosed the new SVRA business plan and the bond restructure plan as additional material. 03/15/2001 12:52 FAX Q006 SOURCES AND USES OF FUNDS TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAX.SALES TAX REV.REPO 61MRPV.BONDS Taxable Refunding of Ser. 1992 Taxable Bonds,plus now money Dated Data 051162001 Delivery Date 05/75/2001 - Sources: Bond Proceeds: Par Amount 5,245,000.00 Other Sources of Funds: Ser.1992 DSRF Balance 775,495.00 6,023,495.00 Uses: Project fund Deposits: Project Funds available 2,100,000.ol) _ Refunding Escrow Deposits: Cash Deposit 0.94 BIG Purchases 3,201,454.00 3.201,454.94 Other Fund Deposits: Debt Service Reserve Fund(Int.Q 5.00%) 561,3D9.67 .: Delivery Date Expenses: Underwriters Discount 57,695.00 FSA Bond Insurance C 60 bps 51,921.14 Legal A OIS 30.000.00 Rating 7,600.00 Prbd)ng a Reg. 7,600.00 CPA Verification 2,000.00 156,616.14 Other Uses of Funds: Contingency .4,114.35 6,023,495.00 Notes: � Taxable scab estimated at USTS plus 170.200 bps as of 3114101. DSRF seed as average annual debt service. Interest on DSRF balance assumed at S.D0%. Mer 14,1P01 3:30 Pm PMPQ(W by KIRKPATRICK PMS OUANTITATNE GROUP (Sn Pft Vn To We 01'3AAR1401-01TXRF8,0JTKRF6) 03/15/2001 12:53 FAX 11007 BOND DEBT SERVICE TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAX.SALES TAX REV.REPO 6 IMRPV.BONDS Taxable Refunding of Ser.1992 Taxable Bonds,plus now money Dated Date 05115/2001 Delivery Date 05/152001 Period Annual Ending Principal Coupon Interest Debt Service Debt Service 05/152001 101152001 145,387.50 145,387.50 145,387,51 04/162002 174,465.00 174,465.00 101152002 . 220,000 6.050% 174,465.00 394,485.00 668,930.00 1411 52113 167,611.11 167,811.11 101162103 230,000 6.100% 167,610.01 397,810.00 565,620.00 041162004 160,795.00 160,795.00 10/152004 245,000 6.200% 160,795.00 405,795.00 666,690.00 041152005 153,200.00 153,200.00 10/152005 260,000 6.300% 163,200.00 413,200.00 $66,400.00 041162008 145,010.00 145,010.00 101152006 280,000 6.400% 145,010.00 425,010.00 670,020.00 04/152007 136,060.00 136,050.00 10/152007 295,000 6.500% 136,050.00 431,050.00 567,100.00 Du152DOS 126,482.60 126,462.50 10/162008 315,000 6.550% 126,462.50 441,462.50 587,925.00 04/152009 116,146.25 116,146.25 10/152009 335,000 6.600% 116,748.25 451,146.25 667,292,50 04/162010 105,091.25 105,091.25 10/162010 355,000 8.650% 105,091.25 460,091.26 565,182.50 04/162011 93,287.50 93,287.50 101162011 360,000 6.760% 93,287.60 473,287.50 568,576.00 04/152012 80,462.50 60,462.50 101152012 405,000 6.800% 80,462.60 485,462.50 656,925.00 04/152013 66,692.60 66,692.50 1011512013 435,000 6.850% 66,692.50 501,692.50 668,385.00 04/162014 51,793.75 51,793.75 10/152014 465,000 6.900% 51,793.75 518,793.75 568,687.50 04/162015 35,761.25 35,761.25 10115.2015 495,000 6.950% 35,751.25 530.751.25 586,502.60 04/162016 18,550.OD 18.550.00 101752016 530,000 7.00% 18,550.00 64a,550.00 667,100.00 5,245,000 3,408,522.50 8,653,522.60 8,653,522.50 Mar 14,2001 3:30 pm Prapand by ORKPATRICK PETTIS QUANTITATIVE GROUP (SMATMIa Vill Taxable 01MAR1401 OITXRFB.OMRFS) 03/15/2001 12:53 FAX 008 NET DEBT SERVICE TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAX.SALES TAX REV.REPO 8,IMRPV.BONDS Taxable Refunding of Ser.1092 Taxable Bonds,plus new money Debt Service Total Reserve Fund Net Annual Date Principal Interest Debt Service (Int.@ 6.00%) Debt Service Net WS 10/1612001 145,387.60 145,387.50 11,693.95 133,693.55 133,693.55 00152002 174,465.00 174,465.00 14,032.74 160,432.26 101162002 220,000 174,465.00 394,465.00 14,032.74 350,432.26 540,864.52 04/152003 187,810.00 167,810.00 14,032.74 163,777.26 - 10/152003 230,000 167,810.00 397,810.00 - 14,032.74 383,777.26 537,654.52 04115/2004 160,795.00 160,795.00 14,032.74 146,782.26 10/152004 245,000 180,795.00 405,795.00 14,032.74 391,762.26 6311,524.52 041162005 153,200.00 153,200.00 14,032.74 139,167.26 101152005 260,000 163,200.00 413,200.00 14,032.74 399,167.28 538,334.52 041162008 145,010.00 145,010.00 14,032.74 130,977.26 101152006 280,000 145,010.00 425,010.00 14,032.74 410,977.28 541,954.62 04/15/2007 136,050.00 136,050.00 14,032.74 122,017.26 10/152007 285,000 136,050.00 431,050.00 14,032.74 417,017.26 639,034.62 WIM2008 126,462.50 126,462.50 14,032.74 112,429.76 10/1512008 315,000 126.462.50 441,462.50 14,032.74 427,429.78 539,659.52 041152009 116,146.25 118,146.25 14,032.74 102,113.51 101152008 335,000 116,148.25 451,146.25 14,032.74 437,113.51 539,227.02 04/152010 105,091.26 105,091.25 14,032.74 91,066.61 10/16/2010 355,000 105,091.26 460,091.25 14,032.74 448,056.51 537,117.02 041152011 93,267,60 93,287.50 14,032.74 79,254.76 10/152011 360,000 93,287.60 473,287.60 14,032.74 459,264.76 638,509.52 04/152012 90,462,60 80,462.60 14,032.74 68,429.76 10/15/2012 405,000 80,462.60 486,462.60 14,032.74 471,429.76 637,859.62 04MM13 68,892.50 58,682.50 14,032.74 62,659.76 t' 101152013 435,000 66,692.50 501,692.60 14,032.74 487,659.78 540,319.52 04/15/2014 61,793.75 61,793.75 14,032.74 37,761.01 101152014 465,DDD 51,793.75 516,793.75 14,032.74 502,701.01 540,522.02 041152016 35,761.25 35,761.25 14,032.74 21,716.51 10/162015 495,000 .35,751.25 530,751.25 14,032.74 516,718.51 538,437.02 04/152016 18,650.00 16,550.00 14,032.74 4,617,26 101152016 530,000 18,550.00 548,550.00 575,342.31 48,792.31 .22,275.05 6,245,000- 3,408,622.50 8,653,522.50 993,955.72 7,659,638.78 7,659,536.78 I V � Note: DSRF sized as average annul debt service. Interest on DSRF balance assumed at 5.DD%. Uar t4.z0ot 3:3eprr, Propared by KIRKPATRICK PETfIS OUANTITATWF GROUP (SnMrnbu'ill Taxable 0IMAR1401.01TXRF9,01TXRF9) 03/15/2001 12:53 FAX Q009 RESERVE FUND TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAX.SALES TAX REV.REPG 3 IMRPV.BONDS Taxable Refunding of Sea 1992 Taxable Bonds,plus new money Debt Service Reserve Fund(Int®6.00%)(DSRF► Interest Date Deposit 06% Principal Debt Service Balance 05/15/2001 561,309.57 561,309.57 10/15/1001 11,693.95 -11,693.95 561,309.57 041152002 14,032.74 .14,032.74 581,309.57 10/15/2002 14,032.74 44,032.74 561,309.57 041152OD3 14,032.74 -14,032.74 561,309.57 10116BOD3 14,032.74 -14,032.74 661,309.67 04/162004 14,032.74 -14,032.74 561,309.67 10/152004 14,032.74 .14,032.74 561,309.57 0411512005 14,032.74 - -14,032.74 581,309.57 10116/1005 14,032.74 -14,032.74 561,309.57 04/152008 14,032.74 -14,032.74 561,309.57 10/152006 14,032.74 .14,032.74 581,309.57 041157007 14,032.74 .14,032.74 561,309.67 10/152007 14,032.74 -14,032.74 561,309.57 041162008 14,032.74 -14,032.74 661,309.57 10/152008 14,032.74 .14,032.74 561,309.57 041152009 14,032.74 -14,032.74 561,309.67 1011512009 14,032.74 -14,032.74 561,309.57 04/16/2010 14,032.74 -14,032.74 661,309.67 10/152010 14,032.74 -14,032.74 681,309.57 041152011 14,032.74 -14,032.74 581,309.57 10/152011 14,032.74 44,032.74 661,309.57 04/1612012 14,032.74 -14,032.74 581,309.67 10/152012 14,032.74 .14,032.74 681,309.57 04/162013 14,032.74 -14,032.74 - 661,309.67 - 10/152013 14,032.74 -14,032.74 561,309.57 04/15/2014 14,032.74 .14,032.74 661,309.57 10/162014 14,032.74 -14,032.74 581,309.57 041152015 14,032.74 -14,032.74 581,309.57 10/152015 14,032.74 -14,032.74 561,309.67 04/152016 14,032.74 -14,032.74 561,309.57 101152016 14,032.74 561,309.57 -575,342.31 581,308.57 432,676.15 561,309.57 -993,985.72 r Nob: DSRF sited as average annual debt service. Interest on DSRF balance assumed at 6.00%. Mar 14,2001 3r39 pm Prepared by KIRKPATRICK PET11S OUARMATIVE OROUP (ergwrrrw WI TMble 01:MIAR1401-01TXRF%01TXRF%) 03/15/2001 12:53 FAX 16010 BOND SUMMARY STATISTICS TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAIL SALES TAX REV.REPO R IMRPV.BONDS Taxable Refunding of Ser.1992 Taxable Bonds,plus new money Dated Date 05116/2001 Delivery Date 05!152001 Last Maturity IGM 52016 Arbitrage Yield 6.905474% True Interest Cost(TIC) 6.922238% Net Interest Cost(NIC) 6.892402% AINn TIC 7.213764% Average Coupon 6.777878% Average Life(years) 9.588 Duration of Issue(years) 6.865 - Par Amount - 5,245,000.00 Bond Prooseds 5,245,000.00 Total Interest 3,406,522.50 Net Interest 3,468,217.50 Bond Years from Dated Date 50,290,416.67 Bond Years from Delivery Date 50,290,416.67 Total Debt Service 8,653,522.60 Maximum Annual Debt Service 570,020.00 Average Annual Debt Service 581,309.67 Underwrlter's Fsss(per$IDDO) Average Takedown Other Fee 11.000000 Total Underwrlier's Discount 11.000000 Bid Price 98.900D00 Par Avenge Avenge Bond Component Value price Coupon. Life Serial Bond 5,245,ODD.DO 100,000 6.7711% 9.588 6,245,000.00 9.688 AN-In Arbitrage TIC TIC Yield Per Value 5,245,ODD.00 5,245,000.00 5,245,000.00 •Accrued Interest •Premium(Discount) •Underwriter's Discount •57,695.00 •57,695.00 •Cost of Issuance Expense - •Other ArnounIs -98,921.14 -51,921.14 Target Value 5,187,305.00 5,086,363.86 6,193,078.86 Target Date 06/152001 05/152001 05/15/2001 Yield 6.922238% 7.213754% 6.905474% _/O' Mar 14,2001 3:39 pm Prepared by KIRKPATRICK PETTIS OUANTrrATIVE GROUP (Srgwm►as Va Taxable O1:A14R7401-01TKRFB,07TKRF8) 03/15/2001 12:54 FAX Q011 SUMMARY OF REFUNDING RESULTS TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAX.SALES TAX REV. REF'G&IMRPV.BONDS Taxable Refunding of Bar.1992 Taxable Bonds,plus new money Dated Date 05!162001 Delivery Date 05/15/2001 Arbitrage yield 6.905474% Esorew yield - 4.686111% Bond Per Amount 6,245,000.00 True Interest Cost 6.922236% Net Interest Cost 6.892402% Avenge Coupon - 6.777678% Avenge Life 9.588 Duration 8.865 Par amount of refunded bonds 3,115,000.00 Average coupon of refunded bonds 7.892285% Avenge We of refunded bonds 2.564 PV of prior debt to 0S/15d2OD1 Q 8.905474% 3,204,111.68 Net PV Swings •102,038.36 Percentage savings of refunded bonds 3.275710% Percentage savings of refunding bonds -1.945441% do N AW 14.2001 3:30pm Propered by KRKPATRICK PETTIS QUANTITATIVE GROUP (Snowrtws VIII Towable 01:MAR1401.01T1(RFa,01T1(RFB) 63/15/2001 12:54 FAX r�012 SAVINGS TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAX.SALES TAX REV.REPO 8 IMRPV.BONDS Taxable Refunding of$or.1992 Taxable Bonds,plus new money Present Value Prior Refunding Annual to 0611612001 Date Debt Service Debt8ervloe Swings Savings 6.9054740% 1D/152001 658,716.00 145,387.50 511,327.50 611,327.60 497,086.12 04/15/2002 101,385.00 174,465.00 -73,080.00 48,670.71 10/1512002 876,385.00 394,465.00 281,920.00 208,840.00 258,066.95 04/152003 79,247.50 167,810.00 -88,552.50 .77,756.90 10116/2003 699,247.50 397,810.00 301,457.60 212,875.00 255,825.61 04/15/2004 55,067,50 160,795.00 .105,727.50. -86,734.73 1 IM004 720,087.60 405,705.00 314,272.50 205,645.00 249,212.30 04/1612005 28,800.00 153,200.00 -124,400.00 .95,354.57 101162005 748,600.00 413,200.00 335,800.00 211,200.00 248,857.23 04/152WO 145,010.00 .145,010.00 -103,856.84 10/1&2008 425,010.00 ✓026,010.00 -570,020.00 -294,234.98 04/162007 136,060.00 -136,050.00 X91,044.08 10/162007 431,050.00 431,050.00 -567,100.00 -278,829.58 04/152WO 128,462.60 -126,462.60 •79,073.50 101152006 441,462.50 -441,462.60 -587,925.00 -268,821.65 04/162009 118,146.25 -116,146.25 G7,656.34 10/15/2009 451,148.25 451,146.25 -567.292.60 -254,777.22 044/52010 105,091.25 .105,091.25 .57,357.75 10/152010 460,091.26 480,091.25 .565,182.60 -242,774.60 04/152011 93,287.60 -93,287.50 -47,581.79 10/16/2011 473,287.50 -473,287.50 -588,576.00 -233,345.99 04/152012 80,462.50 -80,462.50 -38,346.60 10/152012 485,462.50 485,462.50 -585,925.00 -223,838.74 04/15/2013 86,692.60 48,692.50 -29,697.94 10/162013 501,892.50 .501,692.50 568,385.00 -216,945.91 04/152014 61,793.75 51,793.75 •21,549.78 10/152014 516,793,76 -516,793.76 -568,587.60 -207,845.51 04/1&2015 35,751.25 35,761.25 -13,898.85 10/162016 530,761.25 -530,761.25 -666,602.50 -199,448.35 04/162018 18,550.00 -18,550.00 5,738.16 10/152016 648,850.00 -546,550.00 .567,100.00 -192,606.63 3,765,716.00 6,653,522.60 4,887,807.50 4,887,807.50 -1,988,967.28 Savings Summery PV of savings from cash flow .1,988,967.28 Less:Prior funds on hand -778,495.00 Plus:Refunding funds on hand 2,685,423.92 Nst PV Saving& -102,038.36 &VOW 400 AUr 14.7001 3:39 pm Prepared by KIRKPATRICK PETTIS GUANTRATr/E GROUP (Snmyews VW Taxable 0l:MAR140I-0MRFS,0ITXRF6) 03/15/2001 12:54 FAX 019 ESCROW REQUIREMENTS TOWN of SNOWMASS VILLAGE,COLORADO SER.2001 TAX.SALES TAX REV. REPO 81MRPV. BONDS Taxable Refunding of Bar.1992 Taxable Bonds,plus new money Period Principal Redemption Ending Principal Interest Redeemed Premium Total 101152001 535,000.00 121,715.00 2,580,000.00 25,800.00 3,282,515.00 535,000.00 121,715.00 2,5110,000.00 25,800.00 3,282,515.00 w> 13 . Mu 14.4001 3:39 pm Pnpenb by KIRKPATRICK PETTIS OUANTITATIVE GROUP (Snwrneu VIII Tnoble 01:MAR7401-01TXRFS,01TXRFS) 1A 006 }g;,?B FAX jVnm onvnrnnbS RtSUHI ASSO H0. 1036 P. 1 O Ig � 11 0 �. fills : S 1 If �I elk �s I § ICI 191 I ° I `X Ism S S Ogg gi A �aq ®r all TOWN COUNCIL COMMUNIQUE Meeting Date: 4/16/01 Presented By: Larry Green Subject: Wildlife Trail Monitoring Update Overview: Council directed staff to continue monitoring wildlife as a part of the ordinance removing fall trail closure dates. Staff has organized a trail monitoring working group made up of one person representing each side of the issue along with the TOSV wildlife specialist. The group has been meeting to discuss the best methods of monitoring to collect the desired data and evaluating the estimated costs. The monitoring work group is currently looking at three methods of monitoring elk. Radio collaring a small sample of elk is the monitoring method that the group agrees would gain the most pertinent information regarding the migration corridor. Currently,Division of Wildlife and the Pitkin County wildlife biologist are interested in partnering with time and money. Monitoring by use of an infrared trail monitoring system with an attached camera is the second method being evaluated. The third method of monitoring being evaluated is using a person with binoculars, as has been done in the past. We would like to purchase the infrared trail monitoring equipment at this time for two reasons. First, trapping elk in the spring has a high degree of risk for the elk. Females are in their third trimester of pregnancy and males are growing new antlers. Damaging antlers or aborting fetuses is not acceptable by biologists or the public. Secondly, the trail closure changes should receive some degree of monitoring,preferably starting by the trail closure date of April 25th. Staff, therefore,would like to proceed with the purchase of an infrared trail monitor and a compatible camera for a total of $550. The infrared monitor simply counts anything breaking the beam and records in hits per minute. The camera takes a photo at preset desired time intervals. Wildlife agencies,private individuals and National Geographic are currently using these units. If at a later date, another method of monitoring is approved, this unit will continue to be used to collect valuable wildlife data in conjunction with the approved method, and the unit can be used indefinitely versus the estimated two to three year battery life of elk collars. Recommendation: If Council has no objections, staff will proceed with the purchase of this infrared trail monitoring equipment. - � _ SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SUMMARY APRIL 5, 2001 The Meeting began at 4:00 p.m. COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Robert Purvis, Richard Virtue, Arnold Mordkin COUNCIL MEMBERS ABSENT: Council Member Mercatoris was on approved leave of absence. STAFF PRESENT: Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Trudi Worline, Town Clerk PUBLIC PRESENT: Brent Gardner Smith, Madeleine Osberger, John Norton, Bill Boineau and Bernie Krauer Mayor Manchester explained that this Work Session time had been set aside for Council Members to discuss the issues related to the SVRA's request to refinance the Conference Center, identify necessary information for Council to consider the issue and to draft a letter to SVRA outlining the above. Council Members discussed and drafted the following letter to the SVRA outlining Council's concerns and clarifying the conditions that the Town would require as a part of restructuring the debt on the Town's Conference Center and/or assisting with the reorganization of SVRA into a more equitable, accountable and profitable organization. Contents of the draft letter were as follows: SVRA issues and concerns The Town Council is very interested in working to restore a viable, contributing and productive SVRA. In an attempt to clarify the concerns and conditions that the Town Council has, and would require as part of a restructuring of the debt on the Town's Conference Center, and/or in an attempt to help re-organize the SVRA into a more equitable, accountable and profitable organization —we offer these thoughts and questions: 1. Before any reasonable understanding can be achieved, we need a summary and detailed cash flow/budget analysis of the existing condition, and the projections for the coming year: _j`. 04-05-01 ws Page 2 a. This needs to show revenues of service, expenses, allocated overhead for each of the parts of the organization. 2. How does the process, and the form, of governance work. ie who approves payments, checks and balances.... 3. The cost to both the guest and the owners of the SVRA properties is significant and changes to the system should not increase the burden to these entities. 4. The critical element that needs to be done is strategic marketing and sales and all other things need to be subordinate to that need. This function may very well, and hopefully so, be done by the 'new' SVRA. This function needs to be a priority of the organization. This should be a cooperative and coordinated activity with the larger valley—winter and summer. This should include resources (money) for promoting and delivering activities and special events. 5. Central Reservations is a category that needs significant analysis for Alternatives: a. This function needs to be self supporting at least. Including a reasonable allocation of overhead. There should be an equitable and proportional association of the fees paid to services provided. b. We believe that outsourcing this function is an alternative that needs thorough analysis. C. Whatever system is used, it needs to be a high quality, consumer friendly, world class system. High tech. d. How does the Travel Agency function fit in. 6. The management, operations, oself-supportinge Center is a function that probably should be done by the SVRA. a. This function needs to be self supporting at least. Including a reasonable allocation of overhead. There should be an equitable and proportional association of the fees paid to services provided. 7. There may be basis for consideration of shifting some of the burden for some of the current services or current debts to the broader community. The town might take the burden of paying the balance of the Conference Center. W- 04-05-01 ws Page 3 8. Through a voter-approved sales tax, offset against a commensurate reduction in the amount of the Civic Assessment, fund the commuity's burden for the revenue necessary for marketing and sales. 9. There could be a similar strategy for the funding of other services. 10.These cash flows need to be analyzed to be certain that they could provide for the desired quality of services, ie enough budget for quality marketing. 11.Could you describe how you see your role in product development—the product being Snowmass Village. The Work Session ended at 6:00 p.m. Submitted By, Trudi Worline Town Clerk tx � SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 2, 2001 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, April 2, 2001 at 4:13 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Robert Purvis, Richard Virtue, Arnold Mordkin COUNCIL MEMBERS ABSENT: Council Member Mercatoris was on approved leave of absence. STAFF PRESENT: Gary Suiter, Town Manager; Steve Connor, Town Attorney; Craig Thompson, Community Development Director; Jim Wahlstrom, Senior Planner; David Peckler, Transportation Manager; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Carey Shanks, Assistant to the Town Manager; Rhonda Coxon, Deputy Town Clerk; Donna Garcia, Records Clerk; Trudi Worline, Town Clerk PUBLIC PRESENT: Bill Boineau, Paul Fee, Madeleine Osberger, Jim France, Stan Kornasiewicz, Greg Halley, John Norton, David Spence and other members of the public interested in today's Agenda items. CONSENT AGENDA Item No. 2: 4:00 —4:05 P.M. - GUEST— PAUL FEE PRESENTATION OF RESOLUTION NO. 13, SERIES OF 2001, STATING APPRECIATION TO PAUL FEE FOR SERVICE ON THE FINANCIAL ADVISORY BOARD Mayor Manchester read the entire text of Resolution No. 13, Series of 2001. He explained that the Resolution was approved by Council on March 12, 2001, stating appreciation to Paul Fee for his service on the Snowmass Village Financial Advisory Board. Council Members stated their appreciation to Fee and Mayor Manchester presented Fee with a framed copy of the Resolution. Item No. 3: APPROVAL OF WORK SESSION SUMMARIES FOR 12-20-00, 02-15-01 AND 03-01-01 04-02-01 tc Page 2 Mayor Manchester included the Minutes of March 19, 2001, which were included in the packet for this Meeting but were not listed on the Agenda. Mordkin and Purvis requested that the Meeting Minutes for 03-19-2001 be pulled from the Consent Agenda for further discussion. Council Member Virtue made a motion to approve the Work Session Summaries for 12-20-00, 02-15-01, and 03-01-01, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Virtue made a motion to approve the Meeting Minutes for March 19, 2001, seconded by Manchester. Purvis requested changes on Pages 3 and 11. Mordkin requested changes on Pages 3 and 4. The Clerk will review the recording of the Meeting and make appropriate changes. There being no further discussion, the Minutes of March 19, 2001 were approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. REGULAR AGENDA NOTE: Mayor Manchester stated that Item No. 4 would be heard at 5:00 p.m., and Item No. 9 would be heard at this time. Item No. 9: INFORMATIONAL ITEM TOWN OF SNOWMASS VILLAGE OFFICIAL - DISCLOSURE The Town Clerk disclosed that Bill Boineau contracted in December of 2000 with the Town to install conduit for computer wiring in the Town Clerk's Department. In January of 2001, Boineau was appointed by Council to serve on the Snowmass Village Planning Commission. A supplies backorder resulted in a delay and Boineau is currently completing the contract work. She also disclosed that Boineau is intermittently called upon to address emergency computer issues for the Town when the Town's Computer Specialist is not available. Item No. 5: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 6: FIRST READING AND DISCUSSION - ORDINANCE NO. 11, SERIES OF 2001 CONSIDERATION OF AN ORDINANCE OF AN ADDENDUM TO THE COMPREHENSIVE PLAN TO INCORPORATE THE BRUSH CREEK CORRIDOR TRANSPORTATION STUDY (BCCTS) AND aaO • 04-02-01 tc Page 3 THE BRUSH CREEK VALLEY CORRIDOR TRANSPORTATION STUDY TRAIL DEVELOPMENT PLAN. The Town Attorney explained that the Brush Creek Corridor Study was a non- regulatory action, fulfilling the requirements of the Comprehensive Plan. He further explained that the Comprehensive Plan is not regulatory or codified and serves as a Land Use guide to assist with decision-making processes. The addendum was distributed to Council separate from the information packet for this Meeting. Senior Planner Jim Wahlstrom explained that the Ordinance approves the Brush Creek Corridor Study and the Brush Creek Valley Corridor Transportation Study Trail Development Plan as an addendum to the Comprehensive Plan. He explained one of the strategies of the Future Transportation Plan included in the Comprehensive Plan, which was adopted by Council in 1999, includes a strategy to evaluate alternative transportation technologies appropriate for Brush Creek Valley. Wahlstrom requested that Council determine if the proposed addendum serves to fulfill that strategy. Wahlstrom further explained the contents of the addendum and referred Council to a summary analysis whereby the language contained in the studies was compared to the Comprehensive Plan. Council discussed the document and determined the need to conduct a comparison of the addendum language to the Comprehensive Plan. After further discussion, Council requested an hour be scheduled to review this item at the April 9, 2001 Regular Council Meeting. Mordkin made a motion to table First Reading of Ordinance No. 11, Series of 2001 to the April 9, 2001 Regular Town Council Meeting. Virtue seconded the motion. The motion to table was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. The Public Hearing scheduled for the April 9, 2001 Town Council Meeting will be rescheduled. Item No. 7: RESOLUTION NO. 15. SERIES OF 1997 A RESOLUTION SETTING FORTH FINDINGS OF FACT AND CONCLUSIONS OF THE TOWN COUNCIL REGARDING THE ANNEXATION PROPOSED BY ROSE FAMILY LIMITED PARTNERSHIP, WILDCAT RANCH, LTD., HOMESTEAD10, WILDCAT, INC., AND MICHAEL A RUBEL, TRUSTEE OF NORTH ENTERPRISES 1996 TRUST AND APPROVING A PRE- ANNEXATION AGREEMENT The Town Attorney explained that while conducting a review of outstanding issues, the Clerk identified two 1997 Resolutions that had been tabled by Council, without further action. He further explained that the Resolutions were tabled by Council at that time due to ongoing discussions between the Town and the County regarding the provisions of the Burnt Mountain Settlement Agreement, which addresses annexations Into the Snowmass Creek Valley. Since that time the petitions have 04-02-01 tc Page 4 been withdrawn and petitioners have consented to having the proceedings terminated. He requested that Council vote and deny Resolution No. 15, Series of 1997 in order to clear the record. Mordkin made a motion to deny action of Resolution No. 15, seconded by Virtue. The motion to deny was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 8: RESOLUTION NO. 17, SERIES OF 1997 A RESOLUTION SETTING FORTH FINDINGS OF FACT AND CONCLUSIONS OF THE TOWN COUNCIL REGARDING THE ANNEXATION PROPOSED BY MICHAEL A. RUBEL, TRUSTEE OF NORTH ENTERPRISES 1996 TRUST AND APPROVING A PRE- ANNEXATION AGREEMENT Council determined that discussion of Item No. 7 was sufficient to vote on Resolution No. 17, Series of 1997. Mordkin made a motion to deny action of Resolution No. 17, Series of 1997, seconded by Virtue. The motion to deny was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 10: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT Brush Creek/Highway 82 Sion and Trail Mayor Manchester informed staff and the public that members of Council will attend the Pitkin County Planning and Zoning Commission meeting to encourage approval of a County Code amendment to allow the Town to construct a jurisdictional sign at the Intersection of Brush Creek Road and Highway 82. Approval of the Code amendment would allow the Town to submit an application to the Pitkin County Commissioners for construction of the sign. Mayor Manchester stated that he would also be requesting that the County Open Space and Trails Board approve construction of the Brush Creek Trail. He reported that on Friday, March 30, 2001, he met with the owners of property located at either end of Brush Creek, regarding a request from the Town to obtain easements for construction of the trail. Town Sales Tax Generation Manchester provided a report on recent research regarding generation of Town Sales Tax per square foot for Town retail, restaurant, commercial and lodging. The breakdown also Identifies County Sales Tax generated per square foot. Staff is continuing to gather Information for the report related to the ski area, transportation and employee housing, to be added to the report. NOTE: Mayor Manchester determined that Council would pause for a 5-minute break at this time. I 04-02-01 tc Page 5 Item No. 4: DISCUSSION CONFERENCE CENTER LEASE DISCUSSION Mayor Manchester stated that the purpose of this discussion was to receive information related to the Snowmass Village Resort Association (SVRA) and the Conference Center, regarding SVRA's request for the Town to refinance the Conference Center. He confirmed that Council's interest is to make SVRA a successful entity and that the marketing and conference aspects of the organization are critical to making Snowmass Village a successful resort and community. Jim France, President of SVRA, confirmed that the essence of SVRA's financing plan is to reduce cash flow debt and make funding available for marketing and refurbishing the Conference Center. Mayor Manchester explained that Council would like to identify the current, as well as the preferred and expected functions of SVRA, and a plan for changes that will create a comfort level of the organization's future success. He requested information regarding marketing, management of the operation of the Conference Center, reservations, special events, coordination, subsidized amenities, income, common and civic assessments and revenues. Mayor Manchester explained that a letter had been previously sent by Council to SVRA regarding the request. He distributed copies of a response to that letter from SVRA. France outlined the proposed financial plan and addressed a future financial scenario, which he will present to the SVRA Board of Governors in the near future. Council discussed contracting for services, improvements to database, Internet reservations, cost for staffing central reservations, cost of upgrading the phone system and the efficiency of operating central reservations. France explained his opinion regarding reasons for the shortfall. He also explained income generation for the Conference Center, equality of fees charged for services, annual budget, revenues from common and civic assessments, operating profits and losses, marketing as a crucial aspect of SVRA, plans for a global, world-class marketing program, elimination of the SVRA Civic Assessment Fee and possible implementation of a Town-wide tax. Virtue expressed the need for SVRA to become familiar with other suppliers and their operations. He requested Information regarding controlling issues and votes allowed for members of the SVRA and the Board of Governors, and a detailed projected financial model. Purvis requested a discussion regarding the resources necessary for SVRA to do their job well and a list of properties that do not contribute to the SVRA Civic Assessment Fee. Manchester requested a discussion for the purpose of creating a plan that would be equitable and beneficial for all involved, as well as information outlining the operation plan including the description, performance, needs and funding for each segment of operation. Manchester explained that the information and understanding of the essential problems need to be addressed before Council would consider the request for refinancing. He also me 04-02-01 tc Page 6 requested a discussion regarding unfulfilled liabilities by the organization. Virtue requested that SVRA address a means to increase Council presence as a participating partner on the ongoing structure of the SVRA Board, as well as a means to communicate more effectively with the public and create a higher level of confidence in SVRA with the community. Purvis requested an explanation from an SVRA Board Member of SVRA's type of governance and the reason why they believe SVRA operates that type of government. Item No. 11: CALENDARS Valley Leadershio Forum Meetina Mayor Manchester stated that the next Valley Leadership Forum Meeting (VLF) is scheduled for April 17, 2001 at 12:00 noon. Location to be announced. Council will meet with Walter Kieser prior to the April 16 Council Meeting to discuss the model. Arts Advisory Board Cultural Forum The Town Manager advised Council that the Arts Advisory Board Cultural Forum is scheduled for Wednesday, 3:00 p.m. at Anderson Ranch, Schermer Meeting Hall. Town Clean Up Dav Mayor Manchester reported that Town Clean Up Day is scheduled for Friday, May 18, 2001. The Deputy Town Clerk reported that Town Ski Day is scheduled for April 6, 2001. Country Club Townhome - Sold Manchester stated that the Country Club Townhome employee housing unit that was recently on the market for sale, was sold to Mr. and Mrs. Mark Lewis. The Lewis' will be moving back to Snowmass Village from Carbondale. Council Tours Mayor Manchester informed Council that he has requested a Council tour of local properties. Council agreed to schedule the tour for May 1, 2001 at 1:00 p.m. Excise Tax In an effort to market the Town's Excise Tax, area realtors will be contacted and informed of the availability of the Tax as a means for homeowners to purchase and construct additional square footage. May Council Meetinas Mayor Manchester stated that Regular Town Council Meetings for the month of May will be held on May 7, 14 and 21, 2001. Council discussed their personal schedules and determined that a Council quorum would be available for the scheduled Meeting dates. ay - 04-02-01 tc Page 7 Speed Trapl Mayor Manchester reported a citizen concern regarding an increase of Police traffic radar detection. Council majority agreed that they would rather Police cars not remain at one location for the purpose of detecting speeding vehicles. Burned Structures Virtue requested that staff develop a timeline for future issues related to the process of removing burned structures. The Town Manager reported that a letter was mailed to the owner's trust, regarding a burned home in the Divide subdivision, requesting that the debris be removed. Although he received a positive response, removal has not been initiated to date. Council discussed the issue of Builder's Risk insurance and requested that staff verify that the insurance is a requirement for obtaining a Building Permit and determine if the Town is named as the additional insured. Soccer Field Purvis reported that the Aspen United Soccer Club plans to use the Community Park soccer field during the upcoming season. He stated the Club's appreciation for use of the soccer field. Town Repairs In response to an Inquiry made by Purvis, the Town Manager stated that fences would be repaired within the Town at the end of ski season. Virtue requested that staff develop a schedule to survey the Town for repair of maintenance items to be used on an ongoing basis Elk Migration Signs Mayor Manchester requested that staff install the signs placed annually on Owl Creek Road, which suggest that traffic use an alternate route during elk migration season. Rodeo Land Letter The Town Manager submitted a letter to be entered into the Meeting record. He explained that the letter was faxed to Council Member Virtue from Bill Burwell regarding the Town's desire to purchase the Rodeo property. Town Manager's Review Council requested an Executive Session at the April 9, 2001 Regular Council Meeting to complete discussions regarding the Town Manager's seml-annual review. 04-02-01tc Page 8 Item No. 12: ADJOURNMENT There being no further business, Purvis made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. The Meeting adjourned at 6:13 p.m. Submitted By, Trudi Worline Town Clerk TOWN COUNCIL COMMUNIQUE Meeting Date: April 16, 2001 Agenda Item: First Reading — Ordinance No. 01, Series of 2001, an ordinance concerning an amendment to the Silvertree Hotel Planned Unit Development Plan to permit construction of a 256 square foot equipment storage shed. Presented By: Chris C. Conrad, Planning Director Core Issues: The attached communique supplement contains the applicable review standards. There are standards for antenna reception and transmission devices and for Minor PUD Amendments. The PUD Amendment concerns the equipment storage shed size, type and location. The antenna installation will be the subject of Sprint's Special Review application scheduled for consideration at your May 7 meeting in conjunction with the second reading of this ordinance. The public hearings for both items will occur at that time. The application generally meets the review standards. The underlying zone district, the Silvertree PUD, allows antenna reception and transmission devices. The PUD established the height limits at the existing ridges. Antennas are allowed to exceed that limit by ten (10)feet. The antennas are within the limit. The visual impacts from the antennas and the storage area should be minimal. The Planning Commission added conditions In their recommendation. These include: providing landscaping to screen the shed; fully enclosing the shed; and using materials and colors to compliment existing adjacent structures. General Info: This application was initially reviewed at the February 19 meeting. At that time, Council requested that the Applicant reconsider the location of the storage shed due to concerns from neighboring property owners and the proximity to Gallun Lane. The Applicant met with representatives from the Interlude and the Silvertree to try and find an alternative location. The current proposal has the storage shed located in a less visible location near the pool. Exhibit A contains site plans and elevation drawings for this proposal. Exhibit B is Planning Commission Resolution No. 10, Series 2001, which recommended approval of this application. Exhibit C is a vicinity map. Color photo simulations depicting the visual impacts from these proposals will be available at the meeting. Note that comments are yet to be received from surrounding do P:luserdstahmen%SpMtSWertree_TCmemo9.doc V property owners since notification of the May 7 n public hearing has not yet occurred. Bob Johnson with the Interlude Condominiums will most likely be present at the meeting to express their initial concerns. Robin Hartzog-Millar(Applicant)will be at the public hearing to answer any questions regarding these applications. Council Options: First Reading approval, approval with conditions or denial. Staff Staff recommends first reading approval of the enclosed Recommendation: ordinance. Final action regarding the ordinance will occur May 7th when more public comments may be provided. P:IuseAASishrrenlSpint•SiNeMSe_TCmemo4.doc COMMUNIQUE SUPPLEMENT A proposed antenna reception or transmission device shall comply with the following standards [Sec. 16A-3-250]: (1) Dimensional limitations. The installation of an antenna shall comply with the dimensional limitations of the underlying zone district. (2) Not located In right-of-way. An antenna shall not be placed in a public or private right-of-way. (3) Danger. An antenna shall not cause any increased danger to neighboring property in the vent of a collapse or other failure. The proposed antenna installation may be denied if it is determined that any collapse or failure would cause to neighboring property. (4) Visibility. The decision-making body shall determine whether the visibility of the antenna has been reduced to the highest degree possible; including, but not limited to, sensitive choice placement, screening with fencing, landscaping, subgrade placement, use of earth tone colors and any other effective means that screens the antenna and does not appear to be unnatural on the site. The proposed antenna installation may be denied if it is determined that the visibility has not been sufficiently reduced.(Ord.4-1998— 1) An application for minor amendment to a final PUD shall comply with the following standards [Sec. 16A-5-390 (3)]: a. Consistent with original PUD. The proposed amendment shall be consistent with, or an enhancement of, the original PUD approval. b. No substantially adverse Impact. The proposed amendment shall not have a substantially adverse effect on the neighborhood surrounding the land where the amendment is proposed, or have a substantially adverse impact o the enjoyment of land abutting upon or across the street from the subject property. C. Not change character. The proposed amendment shall not change the basic character if the PUD of surrounding areas. d. Comply with other applicable standards. The proposed amendment shall comply with the other applicable standards of the Division3, Planned Unit Development, including but not limited to Section 16A-5-300(C), General Restrictions, and Section 16-A- 5-310, Review Standards. V19 - SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE NO. 01 SERIES OF 2001 AN ORDINANCE CONCERNING AN AMENDMENT TO THE SILVERTREE HOTEL PLANNED UNIT DEVELOPMENT PLAN TO PERMIT CONSTRUCTION OF A 256 SQUARE FOOT EQUIPMENT STORAGE SHED. WHEREAS, Sprint Spectrum, LP, (Applicant), has applied for a Minor PUD Amendment to allow construction of a 256 square foot equipment storage shed adjacent to the Silvertree Hotel (Site) as shown and described within Exhibit A; and WHEREAS, Silvertree Hotel of Snowmass, LP (Owner) has granted permission for the Applicant to utilize the Site, and WHEREAS, the Planning Commission has heard a presentation by the Applicant and the Town Staff on April 4, 2001, and has recommended approval of the Minor PUD Amendment; and WHEREAS, a First Reading of the ordinance occurred on April 16, 2001 before the Town Council; and WHEREAS, in accordance with published and mailed notice, a public hearing will be held before the Town Council on May 7, 2001 to receive public comment on the Applicant's proposal. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Snowmass Village, Colorado: Section One: Findings 1. The applicant has submitted sufficient information pursuant to Section 16A-5-390 of the Municipal Code to permit the Town Staff, Planning Commission and Town Council an adequate review of the proposed Minor PUD Amendment. 2. Any approval granted by this resolution does not supercede or negate covenants, restrictions, easements or reservations of record which have been previously granted for the benefit of other parties. 3. The Minor PUD Amendment application, subject to satisfying the conditions stated below, is consistent with the applicable review standards specified within Section 16A-5-390(3) of the Municipal Code. Section Two: Action. The Town Council hereby approves/denies the Minor PUD Amendment application allowing construction of a 256 square foot equipment storage shed, as shown and described within Exhibit A. Further, any approval is subject to the Amp conditions stated in Section Three below. Section Three: Conditions. The approval shall be subject to the following conditions: 1. This approval is strictly limited to the enclosed equipment storage shed, as specifically described and located within Exhibit A only. 2. No modifications to or relocation of the storage shed are permitted without further Town Council approval. Customary repair and maintenance is permitted. 3. All necessary Town permits shall be obtained prior to construction of the storage shed. 4. The Applicant will provide a final landscaping plan to soften the appearance of the storage shed. Said plan will define specific tree size and type for review and approval by the Town Landscape Architect prior to building permit issuance. 5. The storage shed will be fully enclosed. 6. The storage shed will use colors and materials to complement existing adjacent structures. 7. The storage shed is not a permanent structure. It can be used only to house Sprint PCS cellular equipment and must be removed upon completion of lease term. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado on First Reading on this 7th day of May, 2001, upon a motion by Council Member , the second of Council Member and upon a vote of _ in favor and_against TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk PLEASE REFER TO TAB FOR THIS EXHIBIT A Exhibit B TC Ordinance No. 01, Series 2001 TC Resolution No. 12, Series 2001 p. 1 f3 TOWN OF SNOWMASS VILLAGE PLANNING COMMISSION RESOLUTION NO. 10 SERIES OF 2001 A RESOLUTION RECOMMENDING TOWN COUNCIL APPROVAL FOR A SPECIAL REVIEW AND MINOR PUD AMENDMENT APPLICATION BY SPRINT SPECTRUM, LP, TO PERMIT THE MOUNTING OF ROOFTOP ANTENNA RECEPTION OR TRANSMISSION DEVICES AND CONSTRUCTION OF AN EQUIPMENT STORAGE SHED AT THE SILVERTREE HOTEL WHEREAS, Sprint Spectrum, LP ("Applicant'), has applied for Special Review approval to allow six (6) antenna reception or transmission devices to be mounted above the Silvertree Hotel ("site") and has also applied for a Minor PUD Amendment to allow construction of an appurtenant 256 square foot equipment storage shed, as shown and described within Exhibit A; and WHEREAS, the original application was reviewed and recommended for approval by the Planning Commission through Resolution No. 03, Series 2001, but has been modified requiring the Planning Commission to reconsider the application, and WHEREAS, Silvertree Hotel of Snowmass, LP ("Owner") has granted permission for the Applicant to utilize the site, and WHEREAS, Section 16A-3-50, Zone District Use Schedule, of the Town of Snowmass Village Municipal Code ("Municipal Code") permits antennae reception or transmission devices as an allowed use requiring Special Review approval in the PUD zone district; and WHEREAS, pursuant to Section 16A-5-230(c)(4) of the Municipal Code, the Special Review application was referred by the Town Planning Director to the Planning Commission for review and recommendation; and WHEREAS, Section 16A-5-390 provides for Amendments of Final PUD; and WHEREAS, Town Council is the decision-making body for both applications and a public hearing will be held before the Town Council on April 16, 2001 to receive public comment; and WHEREAS. on April 4, 2001 the Planning Commission heard a presentation by the Applicant and the recommendations of Town Staff regarding the Special Review and Minor PUD Amendment applications: NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the Town of Snowmass Village, Colorado: d�a do Exhibit B TC Ordinance No. 01, Series 2001 TC Resolution No. 12, Series 2001 p. 2 of 3 PC Reso.01-10 Page 2 Section One: Findings. The Planning Commission finds as follows: 1. The Applicant has submitted sufficient information pursuant to Section 16A-5- 230 of the Municipal Code to permit the Town Staff and the Planning Commission an adequate review of the proposed Special Review application. 2. The Applicant has submitted sufficient information pursuant to Section 16A-5- 390 of the Municipal Code to permit the Town Staff and the Planning Commission an adequate review of the proposed Minor PUD Amendment 3. Any approval granted by this resolution does not supercede or negate covenants, restrictions, easements or reservations of record which have been previously granted for the benefit of other parties 4. The Special Review application, subject to satisfying the conditions stated below, is consistent with the applicable review standards specified within Section 16A-5- 230(e) of the Municipal Code. 5. The Minor PUD Amendment application, subject to satisfying the conditions stated below, is consistent with the applicable review standards specified within Section 16A-5-390(3) of the Municipal Code Section Two: Action. The Planning Commission hereby recommends Town Council approve the Special Review application allowing the installation of six (6) antenna reception or transmission devices atop the Silvertree Hotel and recommends approval of the Minor PUD Amendment application allowing construction of a 256 square foot equipment storage shed, as shown and described within Exhibit A. Further, any approval would be subject to the conditions stated in Section Three below. Section Three: Conditions. The approval shall be subject to the following conditions: 1. This approval is strictly limited to the rooftop antenna and the enclosed equipment storage shed, as specifically described and located within Exhibit A . 2. No modifications to or relocation of either the antenna or storage shed are permitted without further Town Council approval. Customary repair and maintenance are permitted. 3. No increase in the number, height or change in the type of antenna installed on the roof will be permitted without further Town Council approval. PC 01.,0 Silvertree sprint speotrum Cellular Tower RBVIeed.doC Exhibit S TC Ordinance No. 01, Series 2001 TC Resolution No. 12, Series 2001 PC Reso. 01-10 p. 3 of 3 Page 3 4. All necessary Town permits shall be obtained prior to installation of the antenna or equipment storage shed described within Exhibit A. 5. The Applicant will provide adequate landscaping to soften the appearance of the equipment storage shed. 6. The storage shed will be fully enclosed. 7. The storage shed will use colors and materials to complement existing adjacent structures. INTRODUCED, READ, AND ADOPTED on the motion of Planning Commission member Boineau and the second of Planning Commission member Faurer by a vote of 5 in favor and 0 against, on this 4th day of April, 2001. TOWN OF SNOWMASS VILLAGE PLANNI COMMISSION r Geor a P. H ggins; Chair ATTEST: C4 11 sherry McIntiee, Planm g Commission Secretary PC 01-to Silvertree Sprit Spectrum Cellular Tower Revised.doc wlay r v Exhibit C of V Q� `off : TC Ordinance No. 01, Series 2001 • ,�� TC Resolution No. 12, Series 2001 • ��• ,. . C7 • ' a' 0 � o O 46 0 4 lot poQ � � o o o SNOWMASS VILLAGE TOWN COUNCIL PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BEFORE THE SNOWMASS VILLAGE TOWN COUNCIL. THE PUBLIC IS INVITED TO ATTEND AND COMMENT. DATE: April 16, 2001 TIME: During a meeting which begins at 4:00 P.M. WHERE: Town Council Chambers 2nd Floor, Snowmass Center 0016 Kearns Road Snowmass Village, CO WHY: To Receive Public Comment Town Council Ordinance No. 07, Series of 2001, a revised application by Miguel Duenas and the Woodrun Place Condominium Association for a minor PUD Amendment to Woodrun Place PUD, Unit 51, to enclose one exterior deck on the northwest elevation, along with interior modifications; and to consider a master plan arrangement of enclosures for Woodrun Place. CODE: The application will be processed as a Minor PUD Amendment pursuant to Section 16A-5-300(3) of the Town of Snowmass Village Land Use and Development Code. INFO: Additional information regarding the proposal is available for inspection at the Town of Snowmass Village Community Department or by phone at (970) 923-5524 during normal business hours. Written comments may be submitted up to one week prior to the public hearing to the following address: Snowmass Village Community Development Department P.O. Box 5010 Snowmass Village, CO 81615 Attention: Jim Wahlstrom Additional public hearings may be held before the Town Council at later dates, for which only published notice shall be required. Trudi Worline, Town Clerk Posted and Published in the Snowmass Sun on March 28, 2001 TOWN COUNCIL COMMUNIQUE Meeting Date: April 16, 2001 Agenda Item: PUBLIC HEARING AND SECOND READING — ORDINANCE No. 07, SERIES OF 2001: AN ORDINANCE (APPROVING/DENYING)AN AMENDMENT TO THE PROVISIONS OF WOODRUN PLACE UNIT 51, TO CREATE ADDITIONAL CALCULABLE FLOOR AREA BY ENCLOSING ONE EXTERIOR DECK, IN ADDITION TO INTERIOR FLOOR PLAN MODIFICATIONS; AND TO CREATE A MASTER PLAN FOR THE ARRANGEMENT OF POTENTIAL FUTURE DECK AND/OR INTERIOR ENCLOSURES FOR UNITS 19, 20, 52 & 53 IN WOODRUN PLACE, ALL OF WHICH IS A COMMON ELEMENT OF THE WOODRUN PLACE HOMEOWNERS ASSOCIATION. Presented By: Jim Wahistrom, Senior Planner Core Issues: Pursuant to the first reading of the ordinance on April 9, 2001, staff modified the ordinance pursuant to last week's discussion. The title, the introductory language, and the "Findings" section remained the same for the most part, but the tables and the conditions section were modified following Council's direction as follows: • The 365.21 square feet allocated for Units 19 and 20 were removed from the square footage description of master plan enclosures in the table (Page 3 of Ordinance) and instead referenced separately as a future floor square footage allocation for Units 19 and 20; • The "Conditions" section was revised to state that specific building elevation designs and floor plans for Units 19 and 20 will require subsequent review and approval by Planning Commission and Town Council; • The"Conditions" section was also revised to note that the specific building elevation designs and floor plans for Units 52 and 53 may be reviewed administratively following the conditions of the ordinance and the simulation photographs; • The "Conditions" section was revised to note that common elements for the remaining 211.41 allocated to the Condominium Association would also required subsequent Planning Commission and Town Council review and approval; • The conditions section is revised to note that the Planning Director may refer building permit matters to the Planning Commission and Town Council for final determination; and • Clarification notations were added concerning the exhibit reference of the simulation photographs that subsequent review of the specific elevations and floor plans for the affected units is required. 40-57 00 General Info: Please see the attached Ordinance No. 07, Series of 2001, as amended, including the referenced exhibits. Council Options: 1. Approve the second reading of the ordinance, as amended, with or without further revisions to the ordinance; Or 2. Table the ordinance for further discussion and consideration; or 3. Deny the second reading of the ordinance with stated reasons following the Code criteria. Staff Approve the second reading of the ordinance, as amended. Recommendation: TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE No.07 SERIES OF 2001 AN.ORDINANCE(APPROVINGMENMG)-AN AMENDMENT TO THE PROVISIONS OF WOODRUN PLACE UNIT 51, TO CREATE ADDITIONAL CALCULABLE FLOOR AREA BY ENCLOSING ONE EXTERIOR DECK, IN ADDITION TO INTERIOR FLOOR PLAN MODIFICATIONS; AND TO CREATE A MASTER PLAN FOR THE ARRANGEMENT OF POTENTIAL FUTURE DECK AND/OR INTERIOR ENCLOSURES FOR UNITS 19, 20,52 AND& 531N WOODRUN PLACE, ALL OF WHICH IS A COMMON ELEMENT OF THE WOODRUN PLACE HOMEOWNERS ASSOCIATION. WHEREAS, Unit 51, Woodrun Place,was previously processed as a Minor Planned Unit Development Amendment to request enclosure of two exterior and stacked decks, but was subsequently denied January 17, 2001 via Planning Commission Resolution No. 04, Series of 2001, with the following findings and recommendations: a) The architectural articulation in the building is important to be retained. There is a concern about enclosing to many decks on the elevations resulting in a building appearance which is unattractive or is unacceptably articulated. b) Window fenestration should be designed in similar or symmetrical fashion to window treatment on adjacent units or enclosures. c) The Woodrun Place Homeowners Association should, as a recommendation of Planning Commission, provide a master plan design to show the intended pattern or arrangement of voids (i,e., unenclosed decks) and proposed solids (i.e., enclosed deck locations) for the purpose of retaining a building presentation that is architecturally pleasing. WHEREAS, a revised application for Unit 51, Woodrun Place, and a master plan for the arrangement of potential future deck enclosures,was submitted on March 27, 2001 for re-review by the Planning Commission on April 4, 2001, which was unanimously approved with conditions by Planning Commission via Resolution No. 12, Series of 2001. WHEREAS, the revised application for Unit 51, Woodrun Place, and the master plan for the arrangement of potential future deck and/or interior enclosures, have been processed as a Minor Planned Unit Development Amendment to permit enclosure and the design of one exterior deck for Unit 51, and to approve a master plan arrangement of potential future deck and/or interior enclosures for Units 19, 20, 52 rind& 53 as shown on the attached exhibits and photographs subject to further review and approval as outlined in the conditions section of this ordinance; and WHEREAS, amendments to Woodrun Place, Unit 51, and the creation of a master plan for potential future deck and/or interior enclosures, contained in this Ordinance, were processed under the provisions of Section 5-390 of Chapter 16A of the Municipal Code; r iiirn TC Ord.01-07 Page 2 and WHEREAS, the Town Council finds that the procedure and requirements set forth in Section 5-390 of Chapter 16A of the Municipal Code have been satisfied; and WHEREAS, the Town Council received and considered the application, all relevant support materials, the report of the Town Staff, and public testimony given at the public meeting on April 9, 2001 (first reading) and April 16, 2001 (public hearing and second reading); and WHEREAS, the Town Council directed the Planning Staff to prepare this Ordinance. as amended te-formalizinge the amendments; and WHEREAS, the Town Council finds that this Ordinance complies with the provisions of Section 5-390 of Chapter 16A of the Municipal Code; and WHEREAS, the Town Council reviewed the amendments and outlines its'decision, concerning the Minor PUD Amendment, by this Ordinance. NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as follows: Section 0ma: Findings. The Town Council finds as follows: d) The proposed amendment has been found to be consistent with the original PUD. e) The proposal will not change the basic character of the PUD or surrounding area. f) The proposal will not have a substantially adverse affect on the neighborhood surrounding the land where the amendment is proposed, nor have a substantially adverse impact on the enjoyment of land abutting on, or across the street from, the subject property. g) The proposal is in harmony with the purposes and intent of the Town of Snowmass Village Land Use and Development Code and the intent of the underlying zone district. h) Each recessed area, separated by the support columns, is considered one deck area with a maximum area of 74 square feet. i) A set of policies and guidelines, along with a Unit Modification Agreement(UMA), for the use of the remaining square footage within the 1989 amendment to Woodrun Place was prepared by the Woodrun Place Condominium Association acknowledging that 890.1 square feet remain, per the table below, and that members may utilize up to 690.1 square feet of remaining available floor square footage as allocated per this PUD Amendment(Exhibit C). _yp *0 TC Ord.01-07 Page 3 Unit Number Additional Floor Area Square rootage Previously Allocated 48 74 maximum approved) 49 65 enclosed deck by erm 52 68 enclosed deck by erm 30 78+42.5 owner's closet&deck enclosure 34 86.4 deck enclosures by r 35 125 add bedroom remodel by rm 39 125 add bedroom remodel by ermit se 144 two bedroom remodels by rm 45 110 loft storage) 26 192 mezzanine addition Total square footage additions: 1,109.9 square feet previously approved/built Applicability Additional Floor Area Square Foote a Allocated Per Ordinance No. 14 Series of 1989 2,000.00 maximum approved) Already Used per Table Above 109 s uare footage already used Remaining Square Footage 890.10 square feet remaining Unit#51,enclosure of one deck - 74.10 square feet(one deck enclosure (per this PUD Amendment for Unit#51 Per Master Plan arrangement - 2W deck and/or interior enclosures, 16246 G...,..-_lost(URN#2q Subject to subsequent review and - 136.88 square feet(Unit#62) approval of building elevation designs - 102.50 sauare feet(Unit#53) and floor plans by the Town 604.69-_239.38 square feet total (Un'ds (per this PUD Amendment) 49, -92A51) Future Floor Sauare Footage allocated 365.21 square feet(for Units 19&20) to other units Remaining Square Footage for use by 211.41 .square feet(for Condo Assn.) Woodrun Place Condominium Association for future use as Common or limited common area,and subject to subsequent review and approval by the Town. j) The above noted table states that the Woodrun Place Condominium Association reserves 211.41 square feet for future use as common or limited common area, but is subject to review and approval of building elevation designs and floor plans by the Piannina Commission and Town Council of the Town of Snowmass Village. k) Subject to the conditions specified below, the application is consistent with the applicable review standards specified within Section 16A-5-390 of the Code. MY/eta TC Ord.01-07 Page 4 Section Two: Action. The Town Council hereby(approveskkwAes)-an ordinance amending the Woodrun Place Planned Unit Development to Unit 51, Woodrun Place Subdivision, in order to enclose one exterior deck, along with interior floor plan modifications; and the creation of a master plan for the arrangement of potential future deck and/or interior enclosures for Units 19, 20, 52 & 53, as shown on the attached exhibits and photographs, (subject to the conditions in Section Three below). Section Three: Conditions. This approval is subject to satisfying the following conditions: a) This approval is only for the speck structural improvements depicted in the attached floor plans, building elevation, and simulation photographs for Unit 51; and the master plan for the arrangement of potential future deck and/or interior enclosures for Units 19, 20, 52 &53. b) This PUD Amendment and the master plan do not grant approval for the building elevation design and floor plans of Units 19, 20, 52 and&53. e)No additional GtFuetures 9F enG!osuFes may be improved beyond Unit 61 without fUFIh9 administFative amendMBAt FGYisw and SPPFova' of the specific building elevation design and flGGF plans fQF Units 19, 20, 62 & 63. c) The specific elevations and floor plans for Units 19 and 20, including the allocation of 365.21 square feet of future floor area for these units shall be subseauently reviewed and approved via an ordinance by the Town's Plannino Commission and Town Council as a Minor PUD Amendment. d) The specific elevations and floor plans for Units 52 and 53 may be reviewed and approved admimistratively followina the conditions of this ordinance and the simulation photooraphs. d)eLIn addition, no additional structures or enclosures may be improved beyond the units mentioned above without further view and approval Planning Commission and Town Council of the specific building elevations designs and floor plans for the remaining 211.41 square feet planned to be utilized by the Woodrun Place Condominium Association for future use as common or limited common area. e)fD_Materials and colors shall be the same as those that now exist on the building as noted in the application description. f)g) In consideration of the building elevations for Units 52 and 53. tThe applicant shall adhere to the architectural design description to leave the deck railing and beams intact, where applicable. However, Town Council suggests, following the Planning Commission recommendation, that the applicant explore options In the design for 'punched'fenestration openings without railings. This is not a requirement. However, any changes of this sort may be reviewed and approved administratively or without 0% Me TC Ord.01-07 Page 5 need for follow up review by Planning Commission and Town Council. h) In consideration of the building elevations design for Units 19 and 20, including the allocation of 365.21 square feet of future floor area for these units, the specific architectural design and floor plans shall be reviewed and approved via an ordinance by the Town's Planning Commission and Town Council as a Minor PUD Amendment. g)LThe applicant shall apply for and obtain a building permit prior to the commencement of work. Such work shall comply with this ordinance and be subject to review and approval by the Planning Director, who may refer such matter to the Planning Commission and Town Council for final determination. Section Four. Attachments. The referenced exhibits are hereby incorporated as part of this resolution: Exhibit A: Vicinity Map Exhibit B: Applicant's Revised Letter of Description and Justification dated March 26, 2001 (3 pages) Exhibit C: Correspondence from the Woodrun Place Condominium Association approving the referenced policies and guidelines for remaining square footage allocations, the Unit Modification Agreement (UMA), and the remaining square footage schedule (7 pages). Exhibit D: Elevation Design for one deck enclosure for Unit 51 (1 page) Exhibit E: Floor Plan design of First Floor deck enclosure, including interior modifications for the Second Floor, for Unit 51 (2 pages) Exhibit F: Master Plan photo simulations showing potential before and after deck enclosure areas for Units 19, 20, 51, 52, & 53 (4 photos), but subiect to further review of the specific building elevation design and floor plans for Units 19 20 52 and 53, as outlined in the conditions section of this ordinance. Section Five: Severabllity. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance, which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, AND ADOPTED, as amended, by the Town Gounaffil of the Town of Snewinnass READ APPROVED AND ADOPTED as amended, by the Town Council of the Town of Snowmass Village on First Reading on April 9 2001 upon a motion by Mayor Manchester. the second of Council Member Purvis and upon a vote of 4 in favor and 0 against Council Member Mercatoris was on medical leave. 40 4111111111 TC Ord.01-07 Page 6 READ. APPROVED, AND ADOPTED, by the Town Council of the Town of Snowmass Village on Second Readina on April 16, 2001 upon a motion by Council Member the second by Council Member . and upon a vote of in favor and against. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk I r i ° SNQWMASS MLAGE WOODRVN PLACE[SNIT #51 x w G � • • • a ri ice- �. y , w a � M^}r� w �� ••� � �' ��� . r t ilili�Myliw � 1 x � �•1 L ' "•r..• 51.E r 'ir/E •.... • r "Viiduill- • � • w. ias•. w: • •� �r-•r f • � ' ! NATION4L FOi461 ry �,.. ; �� 1 Vim■ r..a.� - iwr am IV d VNl rr AlvFa NAVONAL FOikfi -------------------------------- -------------- EXHIBIT B TC ORD. 07, Series of 2001 p. 1 of S March-26,2001 The.purpose of the proposed amendment to the final P.U.D.is to allow the enclosing of one existing exterior decks to increase the interior floor area of a unit. We are designing and completing the work in accordance with the review standards set forth in Section 16a-5-390. The Woodrun Place Homeowners Association requests a minor P.U.D. amendment to Ordinance#14,Series of 1989, to permit individual deck enclosures and to specifically allow for the enclosures of this deck into the living space of unit#51 by the owner of unit#51. 1. The variance or modification is consistent with the efficient development and preservation of the goals, objectives, and standards of the particular zone distrld. or planned unit development plan. The original PUD was modified in 1989. This modification set up a floor area pool of 2000 square feet for which the Homeowners Association could use to rectify some specific design problems that were discovered after the building was built. Most of these areas have been'addressed, and them is 890.1 square feet remaining of this floor area pool. Therc have been several other units not listed in the original amendment that have completed remodels and used some of the floor. area,just as we are proposing. 2. The variance of modification will not affect, in any substantially adverse manner, either the eri ftnhent of land abutting upon or across the street from the property in question, or the public intermR ' The remodel of the exterior of this unit will not affect the footprint of the existing building. The proposed deck enclosure is on the second floor. The existing third floor deck covers the existing second floor deck. The third floor deck is covered by an existing roof. The general appearance of the facade will be maintained. 3. M variance or modification, (fgranteti;,will not alter the essential character of the localtok . The remodel of the exterior of this unit will be done in a manner that uses elements of the existing"Architecture"to complete it in a manner consistent"with the character of the building. The Homeowners Association has approved the design being presented and joins the homeowner in requesting this modification of the PUD. We are maintaining the railings,beams,material, and colors of the existing structuro. YU reasons given for the variance or modification request by the applicant are . unique to the applicant'sproperty and do not generally exist for other properttei in the general area EXHIBIT B TC ORD. 07,Series of 2001 p.2 of S The remodel of the existing interior space and the addition of floor area will ' . improve the traffic flows throughout the unit. This use is consistent with past approvals for deck enclosures under the 1989 PUD modification. S. The variance or modification, if approved, will not impair an adequate supply of light or air in adjacent property, or increase the danger of f re or otherwise endanger public safety, or substantially diminish or impair properly values within the neighborhood. The remodel will not affect the supply of light, air,or access to the property or any adjacent property. The remodel will not increase the danger of fire or otherwise endanger public safety,nor will it substantially diminish or impair property values within the neighborhood. 6 The modification, if approveA will not increase any of the maximum limits or decrease any of the minimum limits established in.section 16-173 of the Chapter. No. Z. A variance or mod f cation shall not be granted to permit retaining walk, entrance columns, driveway lights,parking platforms,guardro its, minor street address idenrYwation signs, and other minor structures in a required setback and within ten (10)feet ofa public road unless it�s found that their installation will not hinder road maintenance and snowplowing operations and the.owner indemn fes the Town against any damage that may occur to•said structures. None of the above structures are apart of this application 8 No variance or mod f cation will be approved that permits the construction of enlargement of any building, or decks and related structures, in a primary constraint area as provided in Article X of th is Chapter, or for any use prohibited on the zone dbirid orftnal platted unit development plan in which the use.10 located The building is not in a primary constraint area. 9. No variance or modification will be approved unless it is found that there am hardships, difficulties, or exceptional conditions that render the strid application of the requirements of this Chapter or the final planned unit development pltat unreaaonab/s. The original FM was modified. - y7 - ------------------- EXHIBIT B TC ORD. 07, Series of 2001 p.3 of 3 10.No variance or modification will be approved unless it is found that the alleged difficulty, hardship, or exceptional condition was not created by an intentional action of any person presently having an interest in the properly. The unit has not undergone any structural modifications since original construction Sincerely, Miguel Duenas,Woodrun Place#SI-Owner . Rob Orley,Prodding Woodrun Place Homeowners Association Oft i I EXHIBIT C TC ORD.D7, Series of 2001 Box 6977.Snow+ %IRNO.CO 87616 . p. 1 of 7 . . (970)9235392 PhOW . .1970)9224992 Floc m geaoe�snoN+n86s�Ino.CArt1 � . .- . Fax Ins Devid Johnston Archhecls Frond Mike George rum . 920 218E Papa phonet 92334" Dates Merch 28.2001 Reg PUD Use Guidelines cal Unit Modir"tlon Form Addendum 1 Approved Use schedule Addendum 2 , ❑Uroost O For Review O Please Comment ❑Please Reply• M•Please Recycle The Woodnm Plow Condominium Assoc)BUM Inc.,he.s approved the enclosed PUD Use GuldellrW4 . Unk Moditat w Fom6 and Approved Use Scheduls. owl ------- EXHIBIT C TC ORD. 07, Series of 2001 March 27,2001' p. 2 of 7 Woodrun Place Condominium Association, Inc. , Policies and Guidelines for Use of the Remaining Square Footage within the 1989 Amendment to the Woodrun V PUD Granted to the Woodrun Place Condominium by the Town of Snowmass Village, Ordinance NoA4, Series of 1989. .Space Remaining, as'of March 26, 2001 - 890.1 Square Feet The Board of Managers (Board)'of the Woodrun Place Condominium Association (WPCA) invited applications from its members for use of up to 690.1 square feet of the remaining available square feet in this PUD amendment. Based upon the applications submitted by the members, 678.69 sq ft Is allocated for use by the members in the Approved Use Schedule (Addendum 2).. The WPCA reserves 211.41 square feet for future use as common or-limited common are& if the TOSV subsequently denies an application by a member to modify a unit that has been approved'by the WPCA, the space requested for use by that owner will revert to the WPCA for consideratign of use at a future date. 1. Minimum WPCA Criteria a. Allowable Types of Expansions 1. Expansion into above grade level covered balconies on the exterior . sides of the building. 8. Creation of floor ctr loft space intwo story or higher space with no. . changes to outside walls. IN. Expansion into above.grade level covered balconies facing the interior courtyard. Iv. Expansions within the property boundaries for the pdrposee of construction of structures suitable for use as mechanical rooms or owner storage closets. b. General Design Considerations and Requirement 1. Added floor space only may be used as either an enlargement to an existing room or as a new room. H. Any new room, added floor space, or enclosed area created by the added floor space must have adequate fire sprinkler protectioL iN. Any new room-used for sleeping which Is created by the added floor space must have a smoke alarm connected to the main building alarm system and must also have adequate means of egress in case of emergency. ago- o Ps.2 EXHIBIT C IC ORD. O7, Series of 2001 March 27.2001 P.3 of 7 iv. The structural design of the added floor space shall be reviewed and approved by a Registered Professional Engineer, licensed in the State of Colorado. v. The Applicant must restore any disturbed exterior walls, railings, windows, door walls,window screens, roof tiles,fascia, soffit, or other exterior surface of the structure to its condition before the . Inception of construction, including texture, color and finish during the course of construction. To the extent possible,the Applicant Is to reuse original materials undamaged in demolition In this restoration. A. The design,of deck enclosures must include retention and reuse of ' existing railings, unless precluded by any building code or damaged In demolition. If existing railings cannot be salvaged,replacement must be constructed of like materials and the texture, color, and finish restored to match other existing railings of the structure. vl. Any new sleeping room must be identified and noted In the original submission by the Applicant to the WPCA Board of Managers (Board)and to the TOM o. Approvel L Association Review 1. Applicant, be it either the Association or a member, commissions the drawing of a sketch(s) that show(s)changes to existing floor plans and elevations in sufficient detail as to accurately depict a proposed change to the existing structure(s)with a specific requirement to disclose additions or deletions In FAR. 2. Applicant drafts a written Unit Modification Agreement(UMA) (Addendum 1). The UMA is a binding agreement between the WPCA and the Applicant that sets forth the fees required of the Applicant and the WPCA rules under which construction and demolition can occur. 3. Applicant submits sketch(s)and UMA to the Board for review. The Board conducts a vote to determine If it approves the submission on behalf of the WPCA. It approved,the President of the Board of the WPCA executes the UMA. A copy'of the UMA is attached to the minutes of the Board meeting during which the referenced vote-was-conducted. Because the referenced 1989 PUD amendment is in the name of the WPCA,the Applicant must obtain approval from . POP$ EXHIBIT-C TC ORD. 07, Series of 2001 March 27,2001 p.4 of 7 the WPCA before proceeding to Town of Snowmass Village (TOSV) review. ' U. TOW Review 1. Applicant and WPCA submit an application for a PUD amendment to the Town of Snowmass Village (POSY) under the existing 1989 PUD amendment. The application.must. Include the executed UMA referenced above. 2. If TOSV approves', Applicant obtains building permit and provides evidence of such to the WPCA along with any necessary structural plans approved by a Registered Professional Engineer, licensed in the State of Colorado. 3. Applicant pays fees detailed in the UMA and commences construction under the rules in the UMA. • Paa�4 • EXHIBIT C TC ORD. 07',Series of 2001 March 27,2001 P. 5 of 7 APPROVAL OF MODIFICATION AND AGREEMENT TO INDEMNIFY WHICH RUNS WITH THE PROPERTY (Addendum 1) THIS AGREEMENT Is made by and between WOODRUN PLACE CONDOMINIUM ASSOCIATION, INC.(Nile Assoclationj and ('Bye owned. WITNESSETt 1. The Owner, who Is the legal owner of Condominium.("the Will In Woodrun Plans Condominiums at Snowmass Village,Colorado,wishes to make modifications end alterations to trs Unit per the plans submitted on and has applied to the Board of Managers of to Association("the Board')for permission to do am 2. The Board has considered the application and hereby grants its approval to the Owner to construot the modification described,subject to compliance with all of the provisions contained hereK Tht approval is personal to the present unit Owner. It Is not transferable to any other person or entity and shot be automatically rescinded upon conveyance of the Unit by the present Omer,r the work described In this approval is not completed prior to any conveyance.The modification must be -completed by .or this approval shall be rescinded and terminate outomatoab. 9. The Owner hereby agrees to obtain necessary construction permits and pay of cost assocWW with the above constnuctiont,and further agrees to Indemnity and hold the Board and the Assocletorr harmless from any and all cost or liability whatsoever on account of this moillkatlon.t kftm maintenance or repots to the building become necessary as a recut of the mods icetIM owner agrees to have such work performed In a timely marcher,or the Association has the rlgM to have the work performed,and the owner agrees to reimburse the Association promptly upon receiving an Invoice ft ihswaft 4. Construction slial be limited to non-rental periods. Winter rental period begins In late November and taste until mid April.and summer rentals begin In mid June or early July and end alter Labor DW weekend. Some accommodatlon of work may be made during the summer rental sesson,.beceuss of low occupancy periods.•Outer agrees to limn work that Involves the use of power toot,hertrriam corpot.stretching devices,end other Implement that cause excessive noise to lInre periods when tint' agpining units AY and 011 we both vacant 5. owner egrees to pay Snowrness Lodging Company the following fees as bNoil'for distribution b tit appropKlea Par" L sWiDD for review of the request and plans. b. Two percent(2%)of the estimated construction cost,as payment for administration and coordkhadmi of onstruction mallets ey they 161816 to the entire project,which includes administrable assistance ta contractors,telephone calls,security coordination,aim C. Five percent(5%)d the estimated construction cost to be escrowed to provide furids for unioresm construclion epenses arising out of the work,Including common area housekeeping and m intenerrA the Asteciatipn legal cost,inspection of the job site,plumbing problems,'or other effect on su oundhg units or rentab,Including late fees desabed below. Any amount not needed to cover such wparhsm 6hel be.refurded to the Owner upon.completion and ecoepterros. d. Late Fee•e aly late fee,equivalent to the highest rental rate of an adJolnkhg unit,for construction which continuo beyond the seasorr'opening date,to offset any reimbursement Incurred by management old pops EXHIBIT C 7C ORD. 07,Series of 2001 March 27,2001 p. 6 of 7 other owners arising out of Inconvenience to renters. Such fee,ti applicable,shall be assessed upon completion and paid prior to acceptance of the improvements by the Association. 6. In the event implementation of the modifications or afterations approved herein creates an encroachment upon Association property or common elements which requires that pine Owner be granted an easement or license to use Association property or common elements,the Association hereby grants to Owner an easement or license for the use and maIntenance.of the approved modifications or efterations.' a. In the event that an application Is presented which In the judgment of the Association requires that the terns and conditions of approval of any grant of easement or license be set forth In ' greater detail,the Association shall attach an exhibit hereto setting forth eddMbnel terms erd conditions of approval which shall constitute a part of the Parties total egreanvea 7. In the event that the modti'resttons or afierallons approved herein are In conjunction with the acquisition by Owner of either a leasehold Interest or a fee simple ownership Merest In Assocle*n properly or cOMM elements,the terns and conditions of such acquisition shall be ettached hereto and which shell constitute part of the parties'total agreemen. S. In the event that any modtiketlon or alteration would result In combinh g or subdMdkV urns, changing the perimeter boundaries of a unit whether vertical or horizontal,or In e y way changing fine specs of a unit from that which Is legally described in the Condominium Declaration end Map for Woodrun Place Condominiums In Snowmass Village,Colorado,as emended or supplemented froth time to Inns(herein a legal description event')Owner acknowledges that such change may hews lapel consequences affecting the Interest of in owner in the general common elements and may effect the legal description of the owner's property which hey affect maters relating to future irensfens of ownership or other Interests In the unh(e), The Owner agrees to cause any such modification to be legally documented by appropriate amendment to the Condominium Declaration erd Map at owners expense end agrees Owl the approval granted herein Is preliminary and conditional upon to finalization and recording d the appropriate.I%d dooture & (a) Owner agrees that before commencing a legal descrlptidn event thli conditional approval rent be made final through a writing signed by both parties which shall contain all No tern of agreement between the pelves relating to the modification or aftereft. Owner hereby assumes and agrees to accept all risks or consequences resulting from failing to document argr modification or alterations In the mariner required by few. The allocation of AssocteYtpl essessments will be modified to retied the additional square footage of the area above the drop sailing,should It remain a load-bearing element of this modification proposeL 9. This agreement shall benefit and bind the parties hereto and their respective successors and assigns.The parties specifically Intend that the promises made by owner herein shalt constltttta covenant,which shall run with the property described above.- IN WITNESS WHEREOF,the parties have signed this agreement with On effectbe date d ,!0_. WOODRUN PLACE CONDOMINIUM ASSOCIATION,INQ Robert Orley,President -ownes, Popp , EXHIBIT C TC ORD. OT, Series of 2001 March 27,2001 p. Tof7 Woodrun Place Condominium Association,I= Approved Use Schedule(Addendum 2). , As d March 26,2001 Unk#19-213,06 4 Unft#20-152,164 Unh#51- 7410 of Un8#52-136.88 of UrA#53-10260 4 Total-678.69sf Total ciurently remaining-890.14 Total remaining U master plan Is eppro4ed o 211 A1sq ft . Pep7 ' EXHIBIT D TC ORD. 07, Series of 2001 's u p. 1 of 1 ,• Yt• ..L•:5....^Y..:T..."..::::'A:'::••%: x -`A'!.'l:A• — .. +D;; i p:.:pw_{•T$:lnYj6i°i:gTtiili�t ':fie+C�##^.`Sit•p�21!i]iiWv}!?��+Fii! ti r.:.tm::•- W.yxiii}r ;:f'•:sa1'-i:. •• '_v i:: . iillii+r:�yt'. T+�•.':::::.°t':L•Mf: �is 4 u. is xr: ps. r.. L�;:• HU ' 40- . MOON. i EXHIBIT E TC ORD. 07, Series of 2001 ' p. 1 of 2 - r- ' w cart I _ _ �rr� i • I don • lP McAbo**0.5 EXHIBIT E - IC ORD. 07, Serles of 2001 p. 2 of 2 I g • � w��eotrr _IIII6� kw� l AMD' '°F' °"4 �'isl '{ It '4 `...`� 1 r 1 r 1 iy �� 1YS�a 1 • ' d,1 .W' �w dY.uY.lwa t•'.11 d xTYa.\ •n P1 � i aS I�+S^` •bM� r • 1 .r �,1 ^ I.JY1•r1i.w+sr•ryrJ Mewl a '�¢ 'v_.' �" �� I'TJ dI e.� � _ { ate• r { n,qf ; .. � �o;: • it �� �• I ttF �• J CD r 'n �; P yy K `el�ti �1�':!" 1 �a1t:Etliait�ttLla.ltbw :'� At. f LL Li��. 1■ a Y 111L4•w...e.ro�,1 r✓.,. V. . j... L...« 14 I En M E � f D r �. TM� IR • � �iF;.� 11�.,. 1 •1- rr� L � � .N �� �� b _ ° ! fir rI] FO-� ri�v M l..�.w 1, LA !1 dRAF a );l• 1• 1 �� � � 9� v ` 4s y !1q ♦ IN.a.�,�++� l y. • .y+ t ti �. oe 1 .�-. d •v r'�y Ilk f M� 4 •a+ t y s �, tom' :• [ �{p`��r�-.� � c,' • rj �w � T� � I , IRS♦: i `� 4 1 �iV1 I LLL / TOWN COUNCIL COMMUNIQUE Meeting Date: April 16, 2001 Agenda Item: Seven Star Ranch Request for Extension Presented By: Gary Suiter, Town Manager Core Issues: . Progress on access road negotiations. Establishing a definitive timeline for resolution. General Info: This application was extended until April 17, 2001. Attached is a letter from Gideon Kaufman explaining the status of access negotiations. At the meeting, Gideon will suggest a date to schedule the Final PUD hearing. A final and definitive timeline needs to be established for acting upon this application. Council Options: Approve or deny applicant's request. If Council denies the request, then you will need to vote on the application itself by the April 17th deadline. Staff Staff believes another extension should be granted to Recommendation: allow the applicant one final opportunity to resolve access issues. Approve extension per applicant's request, but not beyond uly 17th, 2001. w43 a► APR. 13. 2001 12:09PM KAUFMAN & PETERSON N0. 7408 P. 2 BROOKE A.PETERSON LAW OFFICES OF TERRA N KAFRRISS9M KAUFMAN 8E PETERSON, P.C. TELEPHONE (970)925-81" OF COUNSEL% 315 EAST HYMAN AVENUE,SUITE 305 FACSIMILE HAL S.DISHLEA" ASPEN,COLORADO 81611 (970)925.3090 ALIOADYIQMO IM IWRIAMC April 13, 2001 ALSO wxmm a TPAS Mr. Gary Suiter, Town Manager VIA FACSIMILE TRANSMISSION Town of Snowmass village 16 Kearns Road Snowmass Village, Colorado 81615 Re: Seven Star Final PUD Application Dear Gary: I write this letter on behalf of Seven Star Residential Partners, Ltd. , Snowmass Land Partners, Ltd. , and Snowmass Partners, Ltd. , owners of Seven Star Ranch. As you are aware, April 17, 1001, is presently the deadline for the Town Council to act on the Seven Star Final PUD Application. The owners have continued their negotiations with the two lot owners in Owl Creek Ranch regarding easements across their lots . we have made ' significant progress in that regard, and have reached an accord on many of the terms of the agreement. At Monday' s meeting, we will be requesting a continuance to a date certain so that we can schedule our final hearing. I should have a little more information at Monday' s meeting, and it is our hope, at that time, to set a date for our final PUD approvals. I look forward to seeing you on Monday. If you have any additional questions, please feel free to contact me. sincerely, KAUFMAN &-PETERSON, P.C. A Profs allonal Corporation By GideW Kaufman GK/bw cc: John Sullivan cc: Joe wells Please Turn in Your Status Report Updates to Donna J. Garcia by May 2 2001 at 5 P.M. Status Report Bullets in Italics have been previously listed April 16, 2001 Town Council / Town Manager Activity/Staff Manager Status Entryway Planning Project ■ Pool on hold pending site resolution. Gary Suiter ■ Road Design continuing. ■ Rodeo Ne otiations continuin . Tory { w c1 0 ��� Yti"n�tttto?wo�c Town Attorney Housing Activity/Staff Manager Status Parcel N. Employee Housing ■ Installing the instruments on the Ridge property was not Joe Coffey possible due to the wet soil conditions and the equipment used for drilling. • April 9"is the anticipated start date for Weitz-Norris on the work approved with the excavation ordinance. • The inclinometers and piezometers have been installed and we have base data for slope stability. • Project construction is anticipated to begin during the week of April 16'". • Construction drawings will be completed by April 18'". 1 Aclivit /Staff A1ana c1 g Status �b !!. `Y /ityL� � . r r �4Cr✓ ✓`T� rliv+ ¢a^'•,- F YN�r� , .S.Update 0 Reviewing BIDfor web page. ick Tucker 0 T-11WAN configuring and testing in�� �+.�`N„� S ,�P" �� �' �3/� 'r:le� -i iY�i$ t .Y`� � . ,Y. i . i a .Si'�'b•. progress. 0 Up • .. and . software. Activity/Staff Manager Status R t � � � h KS>T � ��-..� � 0✓i . �� . IT�,•�. ,.f5." a.. - d xAgxrr .v • j l 'µ er � l} r3 m3 t� .�i r . �i , � , a sis rte,- '. t ' � 'i� : �77�•�. j". n` t 7< lti r�rh•K�l .t •}�JS t �C ;'.a..a Actnity/SlaffManager Status • �j�e3-���j1T�{�� [�C7 i �� r F�1rQ1�[ Irff7�lil)d7171a�Jgr 1'}nP�/r77/ FN�r �Ir"'1 !b` c(.1,�1'�!� (l} i � a ,-*Y. ,���! �! � �� f,M 2,YIF��.)�-t ✓a(rY d4�{ �ars �r 1 +e' � � 1 �i D+�s•�f r r .r � J�,���t �'3`;`•T�'ff%1� ��27� J�'t�T.�l �s'r�1�' t�j,l ✓ 3� yp�� n�'Y Y C M" '.✓ IP • u41 J ��yy f A r}�, i f gn �. iY�[. Ikif 141.)pYe k 4 Y;iC ), }xlPs tt"-, k Activity/Staff A1ana ci Status • We��� � s 4 _4 kP-10 alto •dr/+ft�lr�i�`! rii1J!! (<-fF�G 5 Y 1'�•' �..•. 'Y �+ a I ,fr�7/&Fxe��rlr�irJ-U1Fvl'l��)h�itli�lfl�,�IpIIX ?�iq�/(�l 7 1:. fzti+ _°mhlLnrc rr%P•F )1+•rdr5rrraa '?� u- a i <c„%311�t.fn•w.brarlrtr,H•TIt.>'r,r511�•a,r,rlrt;��P�ruy,)•14 r �� ° 'i � Y 9 { i�iLr(. Ir(yv Ird JNd NO c(q ®xIN , Ise{rS xl Y J hf�Jt lF j i7{+ki�t !!. i ,oll(I(i•L✓,dY4.:^r r.f.n!b,e1717d•F(.YUx!ab !.• . ���,• �I vi/%/.{if�loldy;l.li.lfh)rh ilq t'd a!'•N (�frq•i ryr �/ i:b¢ 4 � t -�r7�J7lqil�Jlhirl.�(r:��Flq.i,a:7.�:3K��},)\Ut.w!+�.eie�p•e.ge tr;�w.�l�q�. 7t + > '�Y•P,woR1It7 [,� 3$ fr;°• r1' c1V� :ap �,di �k �R� dlta ,� ,�I ilrr t� i� H§ � ; � �{' �y+f� 4V � T'�� ����•.fy�aU 1•'9L��,jGp^�T�..�.y�$.�.����]..`'���l��E�ll���-r•�{ • 1� 1 N' :$�`���.4 °y.+ Y�'&•�4.�� � �MIH•111.��1117:7•�f111H"$Ill ` • ••11 �. R Aclivit /Staff Manager _ Status •U 1 1 � . . 11 Afl'il,k'A`SISt�''' `�°t� I� / ° •�L!rJA�,��! �.�:�al '4.• y'�!'SLJ'I`i3� ��.7t f)k4 s tJ St • •Ywfir� �; I'F �lt IUAI• 7� l° t t Actnity/Staff Manager Status ark Shelter 0 Id��i}.•s.i�r.v�e��. �Lr.��s.� .��'�� :i"'w.�� � :u.`, r'S•a �.�, ��f • scheduled for April Bernadette Barthelenghi conditions. Contractor is getting licensed. Putting a contract! % 1 •�i q•� •,• n (•��/7' �. . , . � . •� �'i"�p't'r71�,�1J Nd � � �� �};%Gt,r d�:r/1. �lr, i1K�•��r`�� i.9C?X,'t�� +jll •� • ,� . " ' :� •f. li'T��X=1iIF�di'�17 P.j!kR�%�'(,�¢��l`I�s1J3Y�dCDU°�Js�+ 1• m; ri•7tz:�U��.�1���11 �7nx.��c3i�t•�fY•Jf�,�t•na({,-r . Kzr/64-� li?- 1-�i jtz•F 1•f-itr � � , ':� Watershed Plan 0 As a solution staff is going to request help for water ? k yi#I 1 dlYlYlf:v9/if 71��Y{.0/E'�I•/l,it`1 VI � �' i;� � � r L , � � 1 7d.�i isyr,f{ l + ilk (• ail' quality testing from the Roaring River Watch, since bids from outside to sources have been over$50,000. 0 Three sites along Brush Creek have been set upfor sediment— stream discharge. Creekside, Wood Bridge, and Upper Brush • • 1 � /X32 ,'-i�n'�da '�```r,°•�� J . 9� �'SI�{�.' �4f G' •f�(I� �� � "I . u ° a [ 06 •'� A$f+'Lrlil'f1CY>>il �t • 1 • 1 _ 1 • ° 1. • 1 Activh /Staff Manager Statusw 1 e II�ITd1�Y�d�4+rt!!d/ftT��l'iX:y' � � YfJI?nf/1N14 t dfl�i fm>F�fl-fY.•)±rin,�G1!)n r..�,�� +, � § .}.J`i[(�(`.r11`dr%�gd�r'Yaf�lllN xgr(�1)rdh17•lu..'xJf(��• � ��"^'� in 1 '1•)i3'P�(I1I i,.(Jff ul4 Yrb , � 1 ��_ :�' k�iXfi I +;< I {/7rtl(A a q� 1" �'�� iil1/ aP7,�/ Q. , yf�� �IY3tt7fi'- ,fin;/rs�{iCiflrlri%r�l?r;%rrI @rl��?x�.+,'�r;e �{,"a�• p tvl a2�Jdexi tiT1C({/4� fli€(iidlr,+I1 tlSP t + : Trails Planning 0 Trails Committee met 03-06-01 to discuss trail closure Bernadette Barthelanghi'f M ti;�J.�r7!�'J16tur Irrvr/IYY.�({�y�'fla`�_skl�.�iai! /aair�7/�r1r���tj?1 enforcement / • Wildlife Meeting I determine the type I monitoring to be used afferfall trail• Thefinal Master Plan map will closures is removed. be reviewed at the next Trail • Next Trails Meeting will be April 10"at 3:00 p.m. This • The trail project will kick off in mid-April. closure posters distribution. Making• I to summer trail // I proof will be I + IRS,. �J,o�I)sq it y,pT'e'�S,GtC�(r7�Y„I�':qa�V tl/+tr z�. td<lr•�1,1�' a ,}zlir 3vf�v $ ''IYl'S% I aR�r"i4rfd/ Sustainable Development I n for Council / /. / Presentation 'I. � �!��-11�a'ti'F,a'�'-`�1'It A V 1�"^.lei 1.(�_IfI(Ajl[�Ii i�.W�:Y•�•1ri•/i" � +r r Pro cc( /1%1anager Update Snowmass Center Expansion Sketch 0 Sketch Plan submitted. Plan Jim Wahistrom r'.R�39ff77b3r117��li��R.i i iyiT,j:r v/r,t�:+, Ifc:t�l�REt,),I;f-r.' +a7«t k�•'s�.� )I •,s,;i' i I,,�l;: 7ti�11��i){kl �d.;fel'1���ai li � �'{'l��l(YQJ1l(f 7/j��(dnld/Iflh?A/11l� Im,• ,{ ,/ ,r I+.ilf5ta,= +. . I 1��, f/1•t•hk•+d� � !d>`r•/,:J{,�, I+, 1, Prqject / Manager Update Y1�}i2141'1.'FI C�h)Ilal+:?a Y.��(•llai r� I 5'(ai�`"' Project / Alanager Update t-��C�1�`ltl!'��r. _ , ` �� -i ir-a�i: �t��i•�s:! •' +�zi'rarr`�a`�1`�ri�� %�n�j`"r�` •1,01 t�l10,0•f Si .�b^gi.1L44,d: • • 4 • • 1`asm i"1 Y r__:.. . t ,'� !=.• a�' 1 §.17-Y11'?9) ..I L 'iN�° C(, ri i�•... .. .. Project / Manager Update cYf'i'ffN+3( 1i rt'"i s/r�r •� .` is `' ;n _ - � l tiy'f•}/f9i}�li•,Ae��+�At'1�IA1/ihy1/Irla )y �; r. 1,l y). �°� I'r o�ect / Manage_ r U�datc 1rhi� fl i� fi+7)(laN4fq) r#Yl; .*1/rl" ° �rH�`�'L7�9Giri I Y.�,�/7(7h1.1� a�7!'•9b`$'d(d`)i'dr'{�.�Yl =r¢({d ) h Gd Cri/�'� � ' T.3'4(�•1,E)d?'=:'I/r_ld rd!•)!1TJ!"1)Yfi..,T:Tip •rAdl'(:.� / } f,y�m1 { � l i:d } b•�x .bitP�kl 5 X �. r. �1 li', i:$Y i ! 1 sA f 13•1?7`r7 tRif• M 1 Ff.'f�q.zj.mYG1 r{ e{,�k t; "a 11u 7{^:$.Y�•Yii II}71a.6'L!)N ii . ut. . r . I • ��(1`]117��3z'�It�l}�t1�{��\?�Vrj�t 1�`��.'7''Y"1 f � ```�r P Fa:+.i�11S,) /rl�.ivY(11.4�)!1!(i{a1�"1Y Ie�}i�l,� )ri��i• f .�'�: s �l�'1'��' 171-S.YliC.�1!Irl , :Olirnµ7 flnrf+ul�-INJ 7�.AQ5lY(fil�iP<.��: rl, ._.A'. t 11 1 I'loject / Manager Update �I�Y.��7'7.'TY.�Ct�`1i/16ai1.���''(931,1.}"n�t{i)�1 r .'.�ol,CiyhlYYh)t[i�/}p'17.a�Y�•�1�/,'1!�Yff3lr rrTll�%(.FYI}r i(=,:{..�g•= � r( '� .v+� I .r r Sunday Monday Tuesday Wednesday Thursday Friday Saturday April 2001 1 2 3 4 5 . 6 7 2:00 P.M. Town Ski TC Mtg. Day 8 9 10 11 12 13 14 2:00 P.M. 4:00 P.M. TC Mtg. EOTC In Aspen 15 16 17 18 19 20 21 SVRA Board 2:00 P.M. 12:00 - 5:00 of TC Mtg. P.M. Governors - VLF Mtg. @ 8:30 A.M. - Snowmass Conference Club Ctr. 22 23 24 25 26 27 28 29 30 dP Sunday I Monday I Tuesday Wednesday Thursday Friday Saturday Ma y 2001 1 2 3 4 5 1:00 P.M. Tour of Snowmass Village 6 7 8 9 10 11 12 2:00 P.M. TC Mtg. 13 14 15 16 17 18 19 2:00 P.M. Town TC Mtg. Clean-up Day 20 21 22 23 24 25 26 2:00 P.M. TC Mtg. 27 28 29 30 31 HOLIDAYI Memo To: Town Council /� /l� /U� //v llI From: Gary Sutter, Town Manager v ( I Re: SVRA Letter mG Date: April 18, 2001 Attached is a draft letter to the Snowmass Village Resort Association Board of Governors. The purpose of the letter is threefold. First, it gives the SVRA Board a direct answer to their proposal. Second, it expresses our desire to work with SVRA to mutually resolve our problems and offers an extension to the lease payment deadline. Finally, it directly asks the SVRA Board if they will engage in a dialogue with us in order to resolve the fine points of an agreement. Let me know of any amendments that you wish to make. Thank you. I DRAFT April 18, 2001 Mr. Hiram Champlin President of the Board Snowmass Village Resort Association P.O. Box 5566 Town of Snowmass Village, Colorado 81615 Subject: Proposal to Refinance the Snowmass Conference Center Dear Chairman Champlin and Members of the Board: The need for the Snowmass Village Resort Association (SVRA)to resolve Its short-term budget shortfall has led to a specific proposal from the SVRA to the Town of Snowmass Village (TOSV)to refinance an existing debt obligation on the Conference Center. Approximately$3.1 million of payments remain, with a $657,000 payment due July 1"of this year. The Town's financial advisor, Russ Caldwell assisted SVRA staff in determining the financial Instrument that could be used for such a refinancing. This refinancing would lower annual debt service and the associated lease payment from SVRA to the TOSV and provide operating capital needed for marketing and other time- critical activities. A number of historical circumstances have led to the SVRA's budget shortfall (and lack of operating reserves) not the least of which has been several years of poor market performance of the resort as a whole. Following careful consideration of the SVRA proposal, which has included review and analysis by our financial advisor and staff, we are unable to proceed and thus must reject the proposal as it Is currently presented. In essence,the proposal lacks the necessary disclosures, covenants, and protections that a public agency must have as part of a viable municipal debt offering. We believe the nature of our partnership Is changing and we need some time to evolve that partnership. The lease, management and financing of the Conference Center can be the catalyst for that evoluti r�sht ,y prQ sa (q g�Ctend the payment date to August 1"to allow us time to e g e motivated to proceed with these discussions because we understand the critical role of the Conference Center in our resort and also the need to revitalize marketing efforts. Resolution of this matter Is an integral part of our broader agenda to revitalize Snowmass Village. As you are aware, the TOSV in cooperation with the SVRA and the Aspen Skiing Company and other community members, have initiated the Village Leadership Forum (VLF). The VLF is Intended to address the revitalization of the resort, and,through a cooperative implementation effort, embark on a course of actions, Investments, and reforms that secures Snowmass Village's position as a premier multi/ season destination resort community. An underlying premise of the VLF is that the three key community partners must focus their Individual efforts on a common vision and simultaneously engage in higher levels of cooperation than have been achieved In the past. The refinancing of the Conference Center can become an example of such cooperation. 1 SVRA 5 April 18, 2001 Page 2 4olo At this time, we ask If you are willing to engage In these proposed egotlations7 This matter provides an opportunity for the SVRA and the TOSV to work cooperatively to resolve a common problem. As resolved, it can serve as a basis of future efforts to achieve our common vision for the resort and the community of Snowmass Village., se. Sincerely T. Michael Manchester Mayor S d) Town of Snowmass Village Sty"' 2 SVRA lilt.arn$ Snowmass Resort and Su ly Includes Demand Derived Fiom \ Uphill Ce acl Vislors Table 1 Include I � Other Amenities Oveml ht Visitors Day Visitors Residents ✓#Attractions r_ti,e Table 4 Table 6 Residential Units t !) � erete Ea Wit 5 �� — � �p — � / i F Capita Ovi sident Visitor E mditures Accommodations P Cx able 17 Table 2 ibis 17a Retail Space &Other Comm'I Total Table 6 C iesldent v r ii �e;,/ penditures yTable 14 Table 16 Table 16b Generate Revenues / Total Potential E nditurea Table 11 Leakage Total—Cap—ture-71 Capture Rates of Sales Support Commerdal Sq. Ft. — E nditures Table 9 Table 10 ECMOMro w+nrom SYsrema.Ino.411801 t roz+nros+rosw Snowiness Resort an\Itles Su ly Includes Demand Derived From \ U hill Ca cl Via I rs Table 1 Include I � Other Amenities Overnight Visitors Day Visitors Residents 8 Attractions Table 3 Table 4 Table 6 Residential Units Generate Generate Generate Expenditures Expenditures Expenditures Table 5 1 1 1 Per Capita Per Capita Per Capita Overnight-Visitor Day-Visitor Resldent Visitor Expenditures Expenditures Expand bites Accommodations Table 13 Table 15 Table 17 Table 2 Table 17a Retell Space &Other Comm9 Total Total Total Table 8 Ovemight-Visitor Day-Vlsltor Resident Expenditures Expenditures Expenditures Table 14 Table 16 Table 18b Generate Revenues / Total Potential E nditurea Table 11 Leakage Total Capture Capture Rates of Sales Support Commercial Sq. Ft. E nditures Table 9 Table 10 Ecwwk PtenMng Systems,Inc,411MI 11021111021TOSVI