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09-10-01 Town Council Packet TKOT dZ> l� A �/� i c T SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SEPTEMBER 10, 2001 1:00 P.M. — 2:00 P.M. MALL AREA SITE VISIT — SIGN TOUR (COUNCIL WILL MEET AT SNOWMASS PHOTO AND BOOKS) +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA SEPTEMBER 10, 2001 CALL TO ORDER AT 2:00 P.M. �F15 Item No. 1: ROLL CALL DISCUSSION AGENDA Item No. 2: 2:00 — 3:30 SNOWMASS CLUB PHASE II PUD — PRELIMINARY PLAN AMENDMENT Topics for Discussion: • Grading and Drainage • Zone District limitations • Architectural Plans • Transportation Impacts • Landscaping and Open Space Time Permitting: • Natural Hazard Areas • Natural Resource Areas -- Jim Wahlstrom. . . . . . . . . . .Page 1, Tab A Item No. 3: 3:30 — 3:50 TECHNOLOGY UPDATE -- Nick Tucker. . . . . . . . No Packet Information Item No. 4: 3:50 - 4:30 TOSV SIGN CODE (EXEMPT SIGN PLAN) -- Chris Conrad\Robert Voigt. .Page 24, Tab B Item No. 5: 4:30 -4:45 VILLAGE LEADERSHIP FORUM (VLF) UPDATE -- Carey Shanks. . . . . . . . . . . Page 31, Tab C Item No. 6: 4:45 — 5:20 DALY TOWNHOMES OWNERS DISCUSSION -- Joe Coffey. . . . . . . . . . . . . . Page 35, Tab D 5:20 — 5:30 BREAK 09-10-01 tc Page 2 REGULAR AGENDA— 5:30 P.M. Item No. 7: PUBLIC NON-AGENDA ITEMS (5-Minute Time Limit) Item No. 8: FIRST READING — ORDINANCE NO. 19, SERIES OF 2001 FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 10 OF THE MUNICIPAL CODE ESTABLISHING OFFENSES RELATING TO SKI AREA AND RECREATIONAL FACILITIES -- Art Smythe. . . . . . . . . . . . . . . . . . . . . . . . . . . Page 38, Tab E Item No. 9: RESOLUTION NO. 38, SERIES OF 2001 CONSIDERATION OF A RESOLUTION ESTABLISHING A SCHEDULE FOR REGULAR MEETINGS OF THE TOWN COUNCIL FOR THE MONTH OF SEPTEMBER, 2001 -- Steve Connor. . . . . . . . . . . . . . . . . . . . . . . . .Page 43, Tab F Item No. 10: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS Item No. 11: CALENDARS . . . . . . . . . . . . . . . . . . . . . . . . . . Page 46, Tab G Item No. 12: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. r TOWN COUNCIL COMMUNIQUE Meeting Date: September 10, 2001 Agenda Item: Discussion Item: Snowmass Club Phase II PUD -- Review of Preliminary Plan PUD Amendment Topics— (Note. 0'�`3t items identify the critical core issues that deserve additional discussion and consideration by Town Council: • Grading and Drainage (page 8 of PC resolution) a) Golf Course grading and drainage improvements b 404 Permit a �lication—wetland/ and reconfi urations s• aR fr y s I C a b) Intersection improvements c Other traffic im acts r� tl g� Transit im acts G e ` i «? k r g) Lighting plans • Natural Hazard Areas (page 7 of PC resolution) a) Impacts on 30% slope areas b) Retaining wall locations and design c) CLOMR application through FEMA Time • Natural Resource Areas (page 7 of PC resolution) permitting a) Adequacy of Brush Creek improvements b) Diversion/rerouting of creek through ponds c) Water flow management d) Wildlife monitoring Presented By: Jim Wahlstrom, Senior Planner Core Issues: Following the Code questions that should be addressed with a review of a Preliminary Plan application, attached is an outline of the core issues broken out topically by meeting date. The critical ones, in stall's opinion, have been _, ° and probably deserve further discussion and consideration by Town Council. \\NT_TOSV\BLD_PLAN\userWSnowmassClubll\TC Memo 09-10-01 SMCII Prel Plan.doc t General Info: Below Is a reference of information for Town Council review: • Summary of the discussion points made at the Town Council meeting on September 4, 2001 (attached); • Planning Commission Resolution No. 24, Series of 2001, specifically documenting the findings and conditions of the Planning Commission following the Code questions for Preliminary Plan applications (attached); • Please reference the staff report given at the meeting on September 4, 2001 which provides analyses of the core issues, staff recommendations, summaries of Planning Commission recommendations, and referenced exhibits mainly of comments from review agencies; and • See the previous separate handout given for the September 4, 2001 meeting of the initial application submittal notebook and the supplemental exhibit notebook with updated plans and information (smaller of the two notebooks). Council Options: • Identi y the Planning Commission findings and conditions deemed acceptable; • Identify the core issues that need further discussion or which warrant further conditions. Staff a recommen s that the Town Council follow the conduct of Recommendation: meetings per the Code as follows: 1) Summary presentation by staff of the affected core issues for this meeting; 2) Applicant's presentation of various aspects of the proposal and position concerning the affected core issues; 3) Questions to staff or applicant by Town Council members with subsequent response by applicant and/or staff specifically related to the core issues; 4) Accept comments or question from the public; 5) Provide direction to the applicant and staff in preparing a draft resolution —Note: Staff recommends that a vast majority of the Planning Commission findings and conditions be forwarded into the Town Council resolution, with the exception of the core issues, which staff believes may warrant further discussion and consideration by Town Council; and 6) Schedule item for further discussion on September 17, 2001, the published public hearing date, with a subsequent public meeting on September 24 to review a draft resolution. +� ZL \\NT_TOSV\BLD_PLAN\useNMSnowmassClubll\TC Memo 09-10-01 SMCII Prel Plan.doc 2 PROPOSED SCHEDULE OF DISCUSSION TOPICS Following the Code questions that should be addressed with a review of a Preliminary Plan application, below is an outline of the remaining core issues broken out topically by meeting date. The critical ones, in staffs opinion, have been and probably deserve further discussion and consideration by Town Councl . MONDAY. SEPTEMBER 17, 2001 (Public Hearing): • Necessary Facilities (page 13 of PC resolution) a) Utilities, drainage, trash enclosures • Restricted Housing (pages 12-15 of PC resolution) a) Requirements brought forward from Sketch Plan • Fls �ll a),.,rg Energy p • onservatlon (page 15 of PC resolution) • Air Quality (page 15 of PC resolution) Co • Conk a� g b) Community benefits outlined in Sketch Plan brought forward • Consideration of Minor PUD Amendment Criteria (page 17 of PC resolution) MONDAY. SEPTEMBER 24, 2001: • Review of draft resolution \\NT_TOS\ABLD_PLAN\useNvASnowmassClubll\TC Memo 09-10-01 SMCII Prel Plan.doc 3 SUMMARY OF DISCUSSION POINTS AT THE SEPTEMBER 4, 2001 TOWN COUNCIL MEETING • Softball Field/Events Area- - Applicant and JAS to work out details concerning appropriate acreage/size and orientation for festival use - Either a tract dedication noting ownership and uses on the plat, or a lot or parcel dedication by plat could be utilized for conveyance to the Town; Or a special warranty deed conveying a designated tract, lot or parcel on the plat from the applicant to the Town could be utilized. - The area shall be conveyed in same condition as today. - By June 2002, the field will be graded flat and ready for regular use, but not for festival use. Grass is to be established by September 2002 in time for the Labor Day jazz festival. The applicant will make its best effort to make the site ready for the Labor Day festival. The Town and JAS shall work out schedule for the use of the field by Labor Day 2002. • Height Variance- - Following the Phase I approval, the Phase II project will be a maximum of 44 feet (per the previously agreed parcel line adjustment) and up to a maximum of 48 feet for up to 10% of the structure. - Applicant to define on the drawings the "pre-development" grade, mentioned at the last meeting, in contrast to the existing/proposed grades for the next meeting. • 25-foot encroachment Into the riparian/wetland setback area— Town Council took a 5-0 straw vote in favor of the encroachment due to several factors as follows: • It moves the south condominium buildings farther away from the Villas North buildings; • It accommodates a fire access drive between the condo buildings and Villas North for improved vehicle emergency access; • The condominium building location is an improvement over the existing parking or locating a fire lane drive next to the creek; and • Overall, the impact to the surrounding environment is a net gain. • Comprehensive Plan- - Town Council agrees with the Planning Commission findings • Architecture- - No conditions or major concerns regarding the condominium building designs and the clubhouse design - Color palette change from darker green scheme to a reddish/brown scheme to vary the building designs on the site - Roofing still proposed to be wood shingles - Town Council suggests day lockers for golfers within the clubhouse similar to the Planning Commission recommendation - Further discussion required for the Tennis Structure at the next meeting \\NT_TOSV\BLD_PLAN\useNvASnowmassClubll\TC Memo 09-10-01 SMCII Prel Plan.doc 4 TOWN OF SNOWMASS VILLAGE PLANNING COMMISSION RESOLUTION No. 24 SERIES OF 2001 RESOLUTION NO. 24, SERIES OF 2001, APPROVING THE PRELIMINARY PLAN PUD AMENDMENT FOR THE SNOWMASS CLUB PHASE II DEVELOPMENT PROPOSAL, INCLUDING THE CONDOMINIUMIZATION OF 21 MULTI-FAMILY UNITS INTO 1/8 SHARE TIMESHARES VIA A SUBDIVISION EXEMPTION. WHEREAS, Snowmass Club Associates and the Aspen Skiing Company submitted on June 22, 2001 a Preliminary Plan PUD Amendment application for Snowmass Club Phase II involving Parcels 3, 4 and 10 of the Snowmass Club Land Use Plan; and WHEREAS, the submission also involves: 1) The construction of 21 1/8 fractional ownership condominiums averaging 2,400 square feet in size and consisting of four 3-bedroom units, thirteen 4-bedroom units and four 5- bedrooms units; 2) A Subdivision Exemption and special review use for the condominiumization of the 21 units in Phase ll; 3) A completely new 18-hole championship golf course of being approximately 7,000 yards in length, including the re-routing and re-numbering of the fairways; 4) Relocation of the softball field and events area approximately 250 feet to the west; 5) Construction of a new 5,100 square foot golf clubhouse (reduced from 7,560 square feet at Sketch Plan) with golf cart storage beneath; 6) A new 150-space parking facility to serve the golf clubhouse and special events area; 7) Construction of a permanent indoor Tennis structure and a Tennis Pro-Shop facility; 8) Reconfiguration of Phase I parking provisions to accommodate the Phase II proposal; 9) Widening to 22-feet with street width variance and extension of Clubhouse Drive to Brush Creek Road at Horse Ranch Drive; 10) Improvements to intersection at Snowmass Club Circle and Clubhouse Drive; 11) Stream restoration of Brush Creek; and 12) Improved trail connections. WHEREAS; the Town of Snowmass Village Planning Director had previously determined that the proposed Project qualified for review as a Major Planned Unit Development ('PUD") application in accordance with the procedures specified within Section 16A-5-300(b) of the Snowmass Village Municipal Code (the "Municipal Code"); and WHEREAS, Town Council Resolution No. 6, Series of 2001, was approved on January 20, 1999 following review of the Project Sketch Plan submission; and PC Reso 01-24 Page 2 of 19 WHEREAS, said procedure requires an initial Public Hearing and Preliminary PUD Plan review by the Planning Commission; and WHEREAS, posted, mailed, and published notice of public hearings to be held before the Planning Commission on August 8, 2001 were provided in accordance with the public notice requirements of Section 16A-5-60 of the Municipal Code and subsequent meetings were held on August 15 and 22, 2001; and WHEREAS, the Planning Commission reviewed the Project at public hearings which commenced on August 8 with follow up meetings on August 15 and 22, 2001 for the purpose of receiving public comment; and WHEREAS, such posting of the public hearing for August 8, 2001 was published in the Snowmass Sun on July 4, 2001; and WHEREAS, public testimony has been accepted at every Planning Commission meeting that included discussion regarding the Project; and WHEREAS, the Planning Commission conducted their review of the Project August 8, 15 and 22, 2001 to consider all relevant materials and testimony in order to evaluate whether the Project application complies with Section 16A-5-300(c), General Restrictions, and Section 16A-5-310, Review Standards of the Municipal Code and whether the Preliminary Plan submission by the Applicant has responded to the direction given by the Town as stated within Resolution 6, Series of 2001. Section One. General Findings and Conditions. 1) Response to other Sketch Plan issues and concerns not addressed by the Preliminary Plan Questions. a) Softball Field/Events Area. i) The plan for the redevelopment of the course delineates an independent land parcel for the softball field and the Jazz festival. Included with this application is a schematic plan options for the reorientation of the playing field to take best advantage of sun angles and event staging. This plan is offered as a recommendation to the Town as part of the plan proposal involves the deeding of this land to the Town. ii) It is acknowledged that a defined land area was presented to assure whether it is of sufficient size and orientation for recreational purposes, a softball field, and music festivals. A site plan is attached with this % . (40 60. PC Reso 01-24 Page 3 of 19 application which addresses softball play and special music events with the program for the Jazz Festival as its basis. This plan also depicts that land area that would be conveyed to the town. The site is of adequate size to host softball, the jazz festival and multi-use recreation including soccer or open play space. iii) It is understood that the applicant will dedicate the land to the Town following the regrading and improvements of the softball field to the substantially same condition as it exists now during this application review. 2) Zone district limitations. a) Height Limitations i) The Planning Commission and Applicant agree to compliance with height variance criteria and applying same rules as Phase I. b) Building Setbacks and Arrangement i) Planning Commission recommends a variance to encroach into 25-foot wetland and riparian setback areas as shown in the plans. ii) Planning Commission finds no unacceptable view impacts and finds the project is compatible with Villas North. 3) Comprehensive Plan. a) The proposed 21 condominium units with 1/8 share interests averaging 2,400 square feet is viewed as acceptable. 4) Architectural plans. The Planning Commission finds as follows: a) Condominium Buildings: i) The architectural designs of the condominium buildings are acceptable and viewed as an improved design to the Phase I architecture. ii) The split in the southern-most condominium building is being retained in the design as per the Sketch Plan condition in an effort to create additional open space area, a view corridor from Villas North, and PC Reso 01-24 Page 4 of 19 architecturally pleasing results. It is acknowledged that the improved articulation in the condominium buildings will further reduce visual impact. iii) As per the Sketch Plan condition, the site plan shows that the buildings are staggered and are not geometrically aligned to respond to the parking below. The access point is on the eastern side and the buildings have some curvature, which allows the buildings to respond to both grade and the location of the Brush Creek drainage way as well as take advantage of views to Mount Daly. This modulation gives the buildings and the site plan a natural appearance and reflects a site design which has responded to natural determinants rather than construction dictates. iv) In lieu of Sketch Plan suggestion to possibly angle the northern-most residential building at the mid-point in order to lessen the linear appearance of the building and to create more open space between the units and the creek, the northern building has been staggered, by raising the grade approximately 10 feet for the west portion of the building, to create articulation and reduce the linearity and appearance of mass. This staggered design will allow the building to read as two separate buildings. This has the same or possibly a greater affect than what might be accomplished by changing the angles of the buildings at the mid point. v) As per the Sketch Plan recommendation of lowering the flat roof portion of the residential buildings, as a means to improve the separation and articulation of the roof forms, this option has been incorporated in the north condominium building design. The mid- section of the northern building has been lowered and the roofs of both buildings have been lowered at the ends to create a perception of lower buildings. The roofs have been stepped from the center of the building so that the highest point is not viewed from the ground plane. At the pedestrian level the buildings are designed to be read as two story buildings. vi) TOSV Land Use and Development Code Section 16A-5-310, Review Standards, references compliance with Article IV and Code Section 16A-4-340, Building Design Guidelines to Preserve Community Character. Particularly, views from neighboring developments were evaluated per subsection 5) during the review of the Preliminary Plan PUD application. See above findings for reasons. ft� O wpw� PC Reso 01-24 Page 5 of 19 b) Tennis Structure: i) The east and west elevations of the Tennis Structure are deserving additional architectural relief. Dormers are not recommended for the roof. However, the Planning Commission is concerned about the visual impact of the roof and recommends further review for further articulation of the roof plane. Breaking the roof plane with vertical and horizontal elements is recommended. ii) The north elevation of the Tennis Structure facing Clubhouse Drive is acceptable due the increase in fenestration and the clerestory roof feature. c) Tennis Center/Pro-Shop: i) The design of the Tennis Center/Pro Shop is acceptable. However, based upon the Planning Commission's desire to preserve options for contingency parking, the applicant has agreed not to construct this facility until a final determination has been made regarding the contingency parking. d) Clubhouse: i) The ranch design of the clubhouse including the reduction of square footage from 7,000 to 5,200 square feet is acceptable. The proposed lounge and outside seating could be utilized for expansion of the clubhouse in the future upon application to the Town for approval. ii) Planning Commission recommends securable day lockers for golfers. 5) Landscaping and open space. The Planning Commission finds as follows: a) Landscape Design: i) Density of landscaping between condo buildings and Clubhouse Drive is acceptable ii) Alpine Garden design with trail connection is acceptable to the extent allowed by the Army Corps 404 Permit iii) The Planning Commission recommends increased year round screening of the Tennis Structure within the planting area between the structure and the parking lot. PC Reso 01-24 Page 6 of 19 iv) The orchard concept and density of landscaping in and around the clubhouse parking area is acceptable as indicated on the plans. v) The detached walkway and natural grass buffer between Clubhouse Drive and the walkway is acceptable. vi) It is acknowledged by commitment noted by the application that upon final completion of both phases I and II of the project, the site will generate a total of approximately 42,000 square feet of building footprint site coverage and approximately 181,000 or 4.1 acres of paving for roadways and parking. The percentage of open space must be calculated for the PUD parcels in this application. As part of the overall project and in cooperation with the neighbors and residents of the Snowmass Club PUD, additional areas were identified for deed restrictions and permanent commitment to open space. Given these considerations, all nominal and typical open space and site coverage design standards are exceeded in this application. vii) It is acknowledged and committed to by the applicant that the golf course redevelopment plan calls for extensive improvement of the ponds, which will serve as both golf course water hazards and environmental features. Grading details for the ponds will be designed to allow vegetative growth and habitat improvement. The design process will integrate the Audubon design guidelines with the objective of reaching certification. The golf course design will create high quality wetlands as well as protection and enhancement of existing environmentally important areas. viii)The stream environment of Brush Creek adjacent to the new Phase II residential buildings will be enhanced to trim back and create a clear view of the stream and incorporate the natural stream environment as the principal site amenity to the extent allowed by the permitting authorities. b) Lighting: i) A revised detailed lighting plan was provided with the Preliminary Plan PUD review. Due to concerns about too much lighting in the area, plans were revised to reduce the number of light fixtures and shows that a majority of the lighting will be limited to low-profile lighting, such as the use of bollard lighting, and that other lighting for parking lots will be shielded and downcast with use of low-wattage light sources. A site lighting detail shall be provided with the Final Plan review. Further, lighting for the new 150-space clubhouse parking lot shall be turned off at night after closing the facilities. The applicant has committed to io - PC Reso 01-24 ' Page 7 of 19 installing a timer for outdoor lighting associated with the golf course parking lot. 6) Natural hazard areas. a) The impact upon the 30% slope areas at the Golf Clubhouse and the Condominium Buildings are all in previously disturbed, manmade areas and the contemplated improvements will enhance these areas. b) The Applicant has filed a FEMA Conditional Lefler of Map Revision ("CLOMR") application to change the 100-year floodplain boundary. The Applicant agrees to FEMA compliance prior to issuance of building permits for the Condominium Buildings. c) The retaining wall locations, height and design are acceptable. 7) Natural resource areas. a) A Brush Creek Impact Report was submitted with the application. The report adequately addressed both the stream improvement and rerouting to the original drainage way through golf course as well as the channel improvements posed for the stream as it flows between the proposed new buildings in Phase II adjacent to the club. The improvements include vortex weirs, embankment stabilization, and removal of old concrete structures. These improvements are acceptable. b) The Applicant committed to provide a three-year bird-monitoring program for the four identified species and to provide habitat improvement for those species. c) The Town and applicant will agree upon the specifications for the design features of the diversion structures. d) It is acknowledged by commitment from the applicant that work will continue with the TOSV design team to explore this possibility diverting Brush Creek and exposing the creek at the entry to the Village located near the northeast corner of the site. Final design for this element of the stream will await the final design of the new golf course and the design of the Highline Road and Brush Creek Road intersection. The design as proposed, places a new number 1 green in the vicinity of the area previously identified for this stream exposure. The applicant will continue to work through the golf course design process and bring back a detailed resolution of this plan objective after resolution of the roundabout PC Reso 01.24 Page 8 of 19 intersection design. It is the intention of the applicant to provide this prior to the final review of final plat. 8) Grading and drainage. a) Golf Course Improvements. i) A quality golf course design was defined by the James Engh Design Group which showed a complete reconstruction of the golf course, including routing, hole locations, tees, greens, cart paths, irrigation, grading and turf development. A new routing and illustrative plan for the new course in the application was explained. Some of the design elements included resculpting of the golf course to create improved visual interest from all angles and to separate play from existing residents in the area. The redesign and reconstruction of the golf course is considered a community benefit. ii) The golf course redesign of the fairways and re-routing as described by the James Engh Design Group is acceptable provided that the final drainage and grading plans, including erosion control and revegetation plans are approved by the Town's Engineer. iii) The golf cart/pedestrian crossing at Snowmass Club Circle shall be improved to incorporate the following minimum improvements: (1) Construction of landscape islands on both sides of the crossing entries located on both sides of Snowmass Club Circle to improve sight distance and safety of golfers and pedestrians; (2) Provide a decorative crossing surface, such as masonry pavers, colored concrete or similar surface material to aesthetically improvement and clearly define the crossing; (3) Utilize painting as necessary to alert motorists of the approaching crossing. (4) Retain the existing 28 parking spaces b) 404 Permit Application i) The golf course redesign, including the deletion and replacement of wetlands and the deletion and reconfiguration of ponds, are acceptable provided the applicant provides the Town written consent and approval from the Army Corps of Engineers prior to issuance of grading permits and Condominium Building and Golf Clubhouse building permits. � ' A w PC Reso 01-24 Page 9 of 19 s) Transportation impacts. The Planning Commission finds as follows: a) Vehicular Access and Circulation: i) Clubhouse Drive Improvements. (1) The variance request to reduce the road width for Clubhouse Drive is acceptable. It is understood that the road will vary in width from Snowmass Club Circle to Brush Creek Road with a minimum road width of 22 feet on the southern end, including shoulders and paved drainage pans, to 24 feet on the northern end, including shoulders. (2) The Clubhouse Road extension to Brush Creek Road to create a four-way intersection with Horse Ranch Road is viewed as a community benefit which shall be kept open year round. (3) There shall be no control point or gate in the middle of Clubhouse Drive in order to facilitate improved connectivity through the site and to potentially be allowed for use as a transit route in the future. (4) The applicant shall provide a revised access easement for the new Clubhouse Drive alignment. (5) Applicant shall work with the TOSV to provide an easement for a trail-crossing underpass if deemed warranted by the Nordic Council and the TOSV in the future. (6) The applicant shall install a permanent street sign for Clubhouse Drive meeting Town standards at the affected intersections of Snowmass Club Circle/Clubhouse Drive and at Brush Creek Road/Clubhouse Drive once the street and intersection improvements have been completed. ii) Traffic Impacts. (1) The extension of Clubhouse Drive to Brush Creek Road is viewed favorably and will divert golf and special events traffic away from the Snowmass Club core area. Traffic volumes will be reduced in the Country Club homes and Villas area in the summer time. It was found that the Clubhouse Drive extension and connection to the Horse Ranch Drive/Brush Creek Road intersection should also be open year round to serve the community. 1 ,3 Gp- PC Reso 01-24 Page 10 of 19 (2) A transportation and parking analysis was submitted with this application. This study includes an analysis of peak conditions and includes all components of the club program. The relocation of the driving range and Golf Clubhouse makes it possible to convert the existing golf parking to parking available for the Fairway Center and, if desired, Snowmass Club purposes. This combined with expanded subsurface parking and the creation of a new 150-space golf parking area with alleviate the chronic parking shortage which the club has faced in recent years, subject to observing the operations over a period of time to determine if the contingency parking area mentioned above is warranted. (3) The redesign of the intersection of Clubhouse Drive and Snowmass Club Circle, in compliance with the TOSV Land Use and Development Code criteria, shall be redesigned for improved sight distance and reaction time for turning movements. Such reconfiguration shall include a westbound right-turn slip lane with a center landscape island, or some variation of this design, and will be installed prior to the completion and issuance of a CO for the Phase II units. iii) Fire Access. (1) It is acknowledged that the site plan balances the need to respect the setback from the stream and the desire to provide a fire lane and road access on the southern side of the south building. The buildings are located as close to the wetlands and riparian zone of the creek as possible as requested per the Sketch Plan review. The fire access and easement shall be provided in compliance with the request from the Fire District. Therefore, the 25-foot wetland setback encroachment is viewed acceptably in order to create the fire lane access and to maintain adequate separation from the Villas North complex. In addition, the area for the 25-foot setback is already disturbed by the existing parking areas. b) Parking Facilities: i) A transportation and parking analysis was prepared with the Preliminary Plan application. Due to the relocation of the driving range in this Preliminary Plan submission, the existing 28 spaces of parking now dedicated to golf operations will be made available, year round for use by the Fairway Center and the Club operations, which reduces the concern about parking for this facility which was raised during the Sketch Plan review process. The 28-space parking area will require _ i4 PC Reso 01-24 Page 11 of 19 coordination of an irrevocable license through the Town's Public Works Department. ii) Due to the fact that the off-street parking provision proposed is fewer than required by the TOSV Land Use and Development Code (468 required versus 426 provided, including the 28 spaces along Snowmass Club Circle), the plans shall continue to show a location for a future 39-space contingency parking lot to be constructed if the Town of Snowmass Village determines that additional parking is needed for the site after one year following completion and operation of the facilities of the Phase II improvements. If it is determined that the contingency parking is not needed at that time, then the applicant may install the Tennis Center Pro-Shop building and the 14-space adjoining parking area as depicted on the plan. Such improvements (the contingency parking or the building with adjoining parking area) shall be completed within twelve months after determination is made whether or not the contingency parking is needed. Such determination shall be made by December 31, 2004. c) Transit Issues: i) The Transportation Analysis presented both existing conditions and the plan for transportation improvements. Four bus stops are affected and included in the Phase 11 program; 1) Club Townhomes, 2) two for Snowmass Club, 3) Villas North on route number 3. These will be continued. In addition, as noted below, the RFTA bus shelter on Brush Creek road will be improved as part of this development program. A detail of the shelter will be provided in the Final PUD Plan. ii) The applicant represented a commitment to provide a bus shelter for the RFTA bus stop generally in the vicinity of where Clubhouse Drive extension meets Brush Creek Road. A detail of the shelter will be provided in the Final PUD Plan. This shelter will be installed within 180 days after the signing of the final plat for phase II or sooner. iii) It is acknowledged that the main entrance to the Club off of Snowmass Club Circle will remain in its current location instead of relocated per the Sketch Plan proposal. The existing pedestrian bridge will also remain and allow access to the bus stop and will provide a pedestrian connection to guests in the new southern condominium building complex. PC Reso 01.24 Page 12 of 19 d) Pedestrian Circulation, Trails, and Nordic issues: i) In lieu of the trail connections described in the Sketch Plan resolution, a new pedestrian trail is will be included in or beside the Clubhouse Drive access road right-of-way, as described below, and will not only provide public pedestrian access to the clubhouse but will also provide a direct connection and conflict-free access for residents of Club Commons to the rodeo grounds and the Brush Creek bus stop. It is acknowledged that the new golf course routing plan, which is viewed favorably, will require the removal of the existing pedestrian trail which connects Club Commons to the Brush Creek RFTA stop. The new trail along the Clubhouse Drive extension will replace the existing trail. ii) A minimum four-foot wide attached walkway will be constructed by the applicant along Clubhouse Drive from the Phase II condominium buildings to the clubhouse parking lot in lieu of a detached walkway due to existing improvements, site constraints, and a drainage swale. From there a detached walkway with a landscaped parkway will be provided to Brush Creek Road. It is acknowledged that there will be little if no landscaping at the southeast corner of the tennis structure due to existing site constraints. iii) The applicant represented a commitment to construct an interconnecting trail along and between the northern-most condominium building and Brush Creek as shown on the plans, utilizing a meandering path and a decorative surface treatment, to connect Clubhouse Drive to Snowmass Club Circle and the existing trail located farther to the west across from the main entrance. iv) To improve the appearance of the culvert crossing for Brush Creek at Clubhouse Drive as per the Sketch Plan, the application proposal includes a three-sided or arched culvert to convey Brush Creek in this area. This design approach was recommended by the Corps of Engineers as a way to preserve the streambed. This bridge and drainage structure will be finished with a combination of color tinted concrete and stone veneer to match the materials in the Phase II units. Adequate room will be provided for pedestrian circulation on the road itself railings will be installed in conformance with the building code. This would also be in lieu of providing a second pedestrian bridge between the two proposed residential buildings. v) The existing pedestrian bridge is being retained in the plans and will service the new units in the southern condominium building as well as provide pedestrian access to the bus stop along Snowmass Club Circle. t ( now PC Reso 01-24 Page 13 of 19 vi) The applicant has noted coordination efforts with the Town's Trails Committee including an agreement that has been reached concerning the location and alignment of all trail systems which go through the site, and staff shall coordinate a comprehensive trail plan for the project site as depicted on the plans. vii)The applicant and the Town shall continue joint efforts and coordination, including studies and proper trail alignments, to provide a nature/foot trail along Brush Creek from Clubhouse Drive, then along the south side of the Water and Sanitation District facilities, and thence northeasterly to a point near the intersection of Brush Creek Road and Highline Road. Once agreement is reached with the Town and the Trails Committee, the applicant as committed will provide easements. viii)As represented in a commitment by the applicant, and in addition to the above condition, the applicant will provide an easement for a trail connection south of Snowmass Club Circle between Clubhouse Drive (by the Qwest facility) and Fairway Drive within the Country Club Estates development. ix) The applicant represented a commitment to grant easements for all existing and proposed pedestrian and bicycle trails on the project site and represented in the Preliminary Plans prior to recordation of the Final Plat. x) A general and non-specific license is agreed to by the applicant for the continued operation of Nordic skiing on the property in its generally historic location. A site is also being provided for a low impact seasonal shelter with power for housing the trail-grooming vehicle. The shelter is planned to be inset into the existing berm north of the maintenance facility. The license will be provided to the TOSV. fo)Necessary facilities. a) The applicant has provided sufficient improvements to meet the needs for management of storm water runoff, maintenance of water quality and trash enclosures and shall be subject to review and approval by the Town engineer. I I)Restricted housing. Section 4-410, Restricted Housing Requirements, of the Town of Snowmass Village Land Use and Development Code, provides the methodology for determining the amount of restricted housing, which must be provided by the IIawr PC Reso 01.24 Page 14 of 18 applicant to sufficiently mitigate the employee housing impacted by the proposed development. The Town Council also previously considered the quantity and quality of the employee housing constructed as part of Phase I of this development. Following consideration of the facts, the Town still finds, as described with the Sketch Plan resolution, that: a) The revised employee housing calculations, following the ratios per Ordinance No. 07, Series of 2000, are accurate when comparing the original Club with the combined Phase I and II uses. b) The seven employee housing units previously provided for the original 76- unit Lodge was accepted as being equivalent to the employee housing requirement for the 30 condominium units approved and redeveloped in Phase I. The 61 employee housing units approved in Phase I was considered a community purpose benefit. The employee housing required for Phase 11 is a mitigation issue and not considered a Community Purpose issue. The Phase II employee housing requirement is 5,824 square feet following the revised employee housing ratios and calculations outlined in Ordinance No. 15, Series of 2000 (i.e., the difference between the original club and the combination of Phase I & II utilizing the revised rates). c) Due to the applicant agreeing to deed restrict, for employee housing purposes, the one additional manager's unit of 1,700 square feet built in Phase 1, it may be credited against the 5,824 square feet of employee housing required for Phase 11. d) Per the above stipulation, the 4,124 square feet remaining for employee housing required for Phase II shall be fulfilled with a future project proposed by the applicant, successors, and/or interests. e) In addition to the employee housing requirements for the Snowmass Club Phase II project, and pursuant to Ordinance No. 9, Series of 1994 (Under Findings, Section 'b" Employee Housing, pages 16 and 17), the applicant is required to provide employee housing as needed for the previous ski area expansion per subsections [i & ii], under the terms of Ordinance No. 12, Series of 1992. f) In addition to the above requirement, 1,936 square feet of employee housing per subsection [iii] of the same ordinance and section, is required for previous facility expansions within the Snowmass Ski Area, under the terms of Ordinance No. 12, Series of 1992. g) The applicant commits that the employee housing required, per conditions 4, 5 and 6 above, will be constructed by January 1, 2006. Consideration II sp MW PC Reso 01-24 Page 15 of 19 should be given to the possibility of identifying an appropriate employee- housing site within the Snowmass Club parcels. The applicant acknowledges the previous findings of the Town and agrees to the mitigation measures called for. 12)Fiscal impact. a) The Planning Commission believes that this project will have favorable Fiscal Impact. Revisions are now being reviewed by the Town's Finance Department and we recommend that the Town Council consider the findings of the Finance Department. 13)Energy conservation. a) The Applicant commits to have no exterior hot tubs associated with the individual units within Phase II and will use only gas fireplaces in the Condominium Building. b) The Tennis Bubble will be replaced with a new, more energy efficient permanent structure. 14)Air quality. a) Extension and improvement of gravel-based Clubhouse Drive prior to building permits to reduce fugitive dust and provide entry for construction traffic shall be completed. The road will be paved prior to the Certificate of Occupancy for the golf clubhouse. b) Frequent watering of disturbed areas, especially during dry spells. 15)Construction management plan. a) The Planning Commission finds that the Construction Management Plan as revised is acceptable for a preliminary stage of review. 16)Community welfare. Pursuant to the Sketch Plan conditions, and pursuant to the new Code Changes and Community Purposes Criteria, the Town Council found that the previous Code revisions per Ordinance No. 07 and No. 15, Series of 2000, - I SVW PC Reso 01-24 Page 16 of 19 apply to the Preliminary and Final PUD applications for this project, with the following exceptions and conditions: a) The new unit equivalency chart (per Ordinance No. 15, Series of 2000), will not apply to this project. b) The new 65% threshold rule (per Ordinance No. 15, Series of 2000), for applicability of community purpose criteria, will apply to the project. The following Community Purpose items offered by the applicant were found sufficient to allow buildout of 21 fractional ownership condominiums at approximately 2,400 square feet per unit: i) The applicant has acknowledged agreement to provide a license agreement to the Town or Nordic Council to assure the continued ability to set and use Nordic trails on Parcel 10 (e.g., the golf course area); ii) The applicant has committed to provide a site with electric service to the Town for use by the Nordic Council to allow a permanent structure for housing a vehicle for Nordic trail maintenance as previously described in this resolution. Construction costs for the structure and recurring energy and operating costs would be borne by the Town or a third party; iii) Brush Creek improvements are proposed pursuant to the application, as previously described in this resolution, which will improve water quality and aesthetics of the creek; iv) A new trail easement will be provided to the Town from Clubhouse Drive to Snowmass Club Circle (e.g., between the proposed residential buildings along Brush Creek); v) Provision of additional trail easements by the applicant to the Town for trails shown on the Trail Map and in the Comprehensive Plan for which easements do not already exist; vi) Full-time residents of the Town who are employed or are full-time students, and who are not members of the Club will be provided the opportunity to play golf on a space available basis. The fees/rates, conditions, and restrictions below are acceptable to the Planning Commission: • Full time residents of the town who are employed a minimum of 30 hours per week or full time students within Pitkin County and who are not members of the Club will be provided the opportunity to play golf on a space available basis at the same rate in effect at the 02 0 ... PC Reso 01-24 Page 17 of 19 Aspen Municipal Golf Course, not including the cost of a cart, at the time of play. Use of the golf course shall be limited to five times per year/person on a space available basis and shall require the issuance of a golf pass at an administrative fee of $15 to qualify. Use of golf carts may be required if conditions warrant. Tee times may be made no earlier than 48 hours in advance of play and no tee times under this program will be available on Saturdays from June 15 through Labor Day weekend. vii)A new bus stop and shelter shall be constructed by the applicant for down valley access (i.e., on the south side of Brush Creek Road) near the intersection where Clubhouse Drive meets Brush Creek Road; viii)A land area of sufficient size and orientation for recreational purposes, a softball field, and music festival purposes is proposed to be conveyed to the Town. Per the Sketch Plan resolution and at the Town's option, the softball field shall be conveyed to the Town of Snowmass Village. The method of conveyance to the Town of this area shall be deferred until later and prior to completion of the Preliminary Plan PUD application review process, in order to maintain the option to potentially realign Brush Creek Road per provisions of the Ancillary Improvements Agreement dated January 20, 2000. ix) Notwithstanding the above, the applicant has acknowledged its commitment to grant the Town a reservation, which would allow a future improvement of the intersection of Brush Creek Road and Highline Road, as long as it does not interfere with the redesigned golf course. During the redesign, consideration of future intersection improvements will be coordinated by the applicant with the Town; and x) The applicant commits to deed restrict the existing employee housing complex in Parcel 12 with the Final Plat. 1 7)Consideration of Minor PUD Amendments a) The Planning Commission finds that the plan: i) Is generally consistent with original PUD; ii) Has no substantial adverse impact; iii) Does not significantly change the character; and iv) Complies with the applicable review standards as specified in Section 16A-5-300(c), General Restrictions, and Section 16A-5-310, Review Standards of the Municipal Code. _ aI - PC Reso 01-24 Page 18 of 19 18)Miscellaneous a) The applicant understands and accepts that approval for any improvements not submitted as part of Preliminary Plan Application, are subject to requests for additional information, full and complete review, analysis, recommendations for change, approval or denial, and that any impacts resulting from future improvements must be fully mitigated by the developer at the developer's expense. W.— 02 O;t �- PC Reso 01-24 Page 19 of 19 Section Two: Recommendation. The Planning Commission recommends approval of The Snowmass Club Phase II Preliminary Plan PUD Amendment submission, which includes: 1) The construction of 21 1/8 fractional ownership condominiums averaging 2,400 square feet in size and consisting of four 3-bedroom units, thirteen 4- bedroom units and four 5-bedrooms units; 2) A Subdivision Exemption and special review use for the condominiumization of the 21 units in Phase 11; 3) A completely new 18-hole championship golf course being approximately 7,000 yards in length, including the re-routing and re-numbering of the fairways; 4) Relocation of the softball field and events area approximately 250 feet to the west; 5) Construction of a new 5,100 square foot golf clubhouse (reduced from 7,560 square feet at Sketch Plan) with golf cart storage beneath; 6) A new 150- space parking facility to serve the golf clubhouse and special events area; 7) Construction of a permanent indoor Tennis structure and a Tennis Pro-Shop facility; 8) Reconfiguration of Phase I parking provisions to accommodate the Phase 11 proposal; 9) Widening to 22-feet with street width variance and extension of Clubhouse Drive to Brush Creek Road at Horse Ranch Drive; 10) Improvements to intersection at Snowmass Club Circle and Clubhouse Drive; 11) Stream restoration of Brush Creek; and 12) Improved trail connections, subject to the general findings and conditions in Section One of this resolution. INTRODUCED, READ AND ADOPTED, as amended, on this 22nd day of August, 2001 by the Planning Commission of the Town of Snowmass Village, Colorado on a motion made by Commission member Gustafson, seconded by Commission member Benson, by a vote of 5 in favor and 0 against (Fridstein voting due to Faurer absence). TOWN OF SNOWMASS VILLAGE PLANNING COMMISSION George P. Huggins, Chairman ATTEST: Sherry McIntire, Planning Commission Secretary 4AZ 6� TOWN COUNCIL COMMUNIQUE Meeting Date: September 10, 2001 Agenda Item: Sign Code Discussion : Site visit: conduct and informal walkthrough and provide staff with feedback, comments and impressions regarding: a. signage clutter; b. signage content and messages; c. attention getting signage; and, d. use of sandwich board signs. Sign Code Discussion: identify specific policy direction regarding exempt signage. Packet information from the September 4, 2001 Council meeting will be used for this portion of the meeting, specifically pages 5 to 8: 1. Development Leasing/Rental signs; 2. Construction Signs (including Signs on Trailers Vehicles and Equipment)and, 3. Garage Sale or Special Event signs. Presented By: Chris Conrad, Planning Director and Robert Voigt, Senior Planner Core Issues: site visit: • In the last meeting Council gave direction to Staff to arrange for an informal site visit to the Mall;to examine the existing condition and potential implications for Mall businesses of changes in the Sign Code and the Mall Comprehensive Sign Plans. Specific signage reviewed during the site visit that may be discussed during the meeting will include: 1. Banners; 2. Sandwich Boards; 3. Window Signage; and, 4. Overall Signage Limits for Businesses. Background information for these sign types is included within this packet. Sign Code Discussion: • In the allocated time for this meeting Council and staff will discuss (as outlined in the September 4,2001 Council packet, pages 5 to 8): 1. Development Leasing/Rental signs; 2. Construction Signs (including Signs on Trailers Vehicles and Equipment)and, 3. Garage Sale or Special Event signs. 4. Time permitting, staff is prepared to discuss findings and feedback regarding the site visit to the mall (as outlined above). General Info: • For the site visit to the Snowmass Mall, staff have contacted and invited mall owners,the mall merchant association, and Planning Commission members as directed by Council. Individual mall tenants were not contacted due to the short preparation time prior to the site visit; however, mall owners were encouraged to pass the invitation on to their respective tenants. P:\user\rvoigt\Projects\signage\TOWN COUNCIL COMMUNIQUE Sept 10,2001.docLast printed 9/6/013:32 PM The mall site visit is intended to be a relatively informal discussion and examination of existing conditions for businesses in Snowmass Village as they relate to signage needs and uses. Council Options: 9 Provide direction to staff on specific policy direction regarding signage types and issues as outlined in the packet information. Continue the discussion regarding exempt signage as deferred from the September 4, 2001 Council meeting (see September 4, 2001 packet pages 5 to B) Staff • Provide staff with policy direction, comments and feedback. Recommendation: P:\user\rvoigt\Projects\signage\TOWN COUNCIL COMMUNIQUE Sept 10,2001.docLast printed 9/6/01 2:51 PM Policy Discussion: Snowmass Village Signage Regulations Purpose The purpose of this site visit to the Snowmass Mall will be to identify specific policy direction and provide staff with feedback, comments and impressions regarding Exempt Signs and appropriate Signage Limits for Businesses. In the allocated time for this site visit, Council, Planning Commission members, land owners and staff will discuss: 1. Banners; 2. Sandwich Boards; 3. Window Signage; and, 4. Overall Signage Limits for Businesses. 1. Banners (Community and Special Event. Commercial, and Seasonal Banners) • Advertise special events. Definition and Purpose Due to the seasonal focus of events and business activities, there is a need for businesses to advertise special events or sales, particularly at season ends. • There is no existing regulation specifically for these signs as part of Existing Regulation the Exempt Signs section. • Previously regulated as a permitted temporary sign (requiring to comply with Sec. 16A-4-550 Procedure to obtain a sign permit). • Limited to 3 ft. in height and 12 ft. in length for a duration of no more than two weeks prior to an event and removed at the conclusion. • These signs are being used on a seasonal and/or permanent basis as Core Issue/s advertisements. • These signs are being used off site from where the event Is taking lace. Planning Commission and Council options following page P:\user\rvoigt\Projects\signagc\Signage Package Council Sept 10 site visit.doc Last printed 9/6/01 12:23 PM Continued... 1. Banners (Community and Special Event. Commercial, and Seasonal Banners) • Planning Commission and staff recommend limiting the types of Planning events that may be advertised (primarily focused on community Commission events, group welcomes and non-profit organizations). Recommendation . Prohibit non-professional quality banners. • Limit the maximum number (5 per event for Community Banners, 1 for Commercial Banners with no off premises banners). • Create display limits (two weeks prior to an event or no more than 30 days a ear • Nearly all banners (except those at Woodbridge bridge) that have been used throughout Snowmass Village are Illegal. Should they Council Options continue as such and be enforced accordingly? • Should permitting allow opportunities for banners? P:\user\rvoigt\Projects\signage\Signage Package Council Sept 10 site visit.doc Last printed 9/6/01 12:23 PM 2. Sandwich Boards Definition and • Show directional information and advertising. Purpose Existing Regulation • There are no existing regulations specifically for these types of signs. The use of these signs has proliferated; they can negatively impact Core Issue/s visual character and pose safety hazards In given locations. These signs are often of lower quality than other signs in TOSV. These types of signs can be advantageous to businesses whose location is less prominent than others'. By creating an incentive to use these signs temporarily, they could become part of a phasing plan to upgrade signage throughout the community. Develop specific design standards for these signs. Planning Allowing the use of these signs with a limit of one sign with 12 sq. ft. Commission of area (included in the maximum sign area for businesses). Recommendation Define display location parameters (within 3 ft, of main entrances and stairs while maintaining 10 ft. of pedestrian clearance). • Allow use of these signs for joint identification purposes (area not calculated toward tenant signage total). If the sign Is for a single business, the sign area is counted as part of that business's total allowed slanacie. To eliminate the visual impact and physical danger these signs can Council Options pose, Council could prohibit their use (this may Impact businesses which are at a disadvantage due to their location). Strictly limit the location and design of these signs to benefit only those tenants with a clearly illustrated need for this type of signage. .� Jr P16 . P:\user\rvoigt\Projects\signage\Signage Package Council Sept 10 site visit.doc Last printed 9/6/01 2:59 PM 3. Window Signaae Definition and • Used to identify the business name and advertise products and Purpose services. Existing Regulation • Town Sign Code limits window coverage to 10% measured by the smallest rectangle that can enclose the sign elements(mall comprehensive sin plans do have some variations). The amount of signage being placed in display windows has Core Issue/s significantly increased in area causing"clutter". Pedestrian views into businesses are blocked reducing the quality of the experience to mall users. The lower quality of signage used is not up to the aesthetic standards of the Snowmass Village Image. To encourage the use of window displays and murals(not containing Planning product names), signage areas on windows would be reduced. Commission . Allow for business names and generic products or services to be Recommendation identified along either the top or bottom area (1 foot) of windows to keep main window surface free for displays. Allow up to 20% of entry doors to be used for signage. Increase the allowable window area percentage for signage to Council Options encourage more imaginative signage and provide flexibility. Identify specific areas of windows that are allowed for signage to encourage a less cluttered looking pedestrian environment. Develop design standards to improve the quality of window signs. Develop an overall maximum area allotted to signage for businesses to be used discretionarily between different types of signs (window, mounted awning, etc.). - CA 9 - P:\user\rvoigt\Projects\signage\Signage Package Council Sept 10 site visit.doc Last printed 9/6/01 12:23 PM 4. Overall Sianaae Limits Definition and • All types of signage used to identify businesses, their location, the Purpose services they provide and to communicate their unique image (includes window signs, wall mounted signs, hanging signs, projecting signs, awning signs, etc.). Existing Per business frontage with access, either one wall-mounted sign, one Regulation window sign, one projecting sign, one hanging sign, or one awning sign (mall comprehensive sign plans do have some variations) Is permitted. Regulations regarding material, color, and illumination are also outlined. • The amount of signage being used by businesses has been Increasing Core Issue/s causing clutter which negatively affects the experience of mall users. • Need to identify the maximum amount of sign area, maximum number of signs, and specific design regulations and limits that would reasonably provide businesses the opportunities to communicate there messages while maintaining flexibility for creativity. • Develop a maximum signage area for businesses based on frontage Planning and access points; which can be used discretionarily between Commission different types of signs (window, mounted, awning, etc.) Recommendation • Define standards/limits specific to upper and lower level tenants because of their relative proximity to pedestrians using the mall. • Encourage the use of joint identification signage by not calculating Its area toward a business'allotted area. • Develop an overall sin program for directional si na e. • Combine the existing Comprehensive Sign Plans for the mall with a Council Options defined goal such as adopting the most, or least, restrictive of each Plan on any given regulation. • Only regulate mall signage based on Town wide standards, which doesn't take the unique value, and configuration, of the Mall Into account. P:\user\rvoigt\Projects\signage\Signage Package Council Sept 10 site visit.doc Last printed 9/6/01 3:03 PM Memo To: Town Council From: Wm.Carey Shanks CC: Gary Suiter Date: 9/5/01 Re: Update to:Village Leadership Forum current Scope,Timeline and Costs The purpose of this memo is to address Council's request for an update on the Village Leadership Forum (vio. Specifically, Council requested staff create a Scope, Time-line and Cost information sheet on the VLF. Attached you will find a high-level view of the Scope and Time-line for the VLF. This work was done with the support of Jose Santiago. Secondly, Council asked for information on funding of the VLF.The following information explains what money we have budgeted for the VLF, who's supporting that budget, and finally a total on expenses paid to date. Currently the VLF has $70,000 to spend on its process to create a Forward Plan. That amount Is broken out in the following manner with respect to contributors: Aspen Skiing Company $20,000 SVRA $10,000 TOSV $40,000 To date the VLF process has Total Expenses of: $48,329.00,leaving a balance of$21,671.00. The breakdown of expenses to date is as follows: Jose Santiago: $16,174.00 Walter Kieser: $12,844.00 BBC Consult: $ 2,500.00 Thomas Consult: $13,788.00 Snowmass Club: $ 2,157.00 SVRA $ 826.00 - 31 - P:\shared\Clerkftst.Manager\Forward Plan\Soope$memo2.doc From this point forward the VLF process will focus on the Scope and Timelines attached. In order to achieve this scope the budget is proposed as follows: Jose Santiago: $25,000.00,average of$5,000 per session.5 sessions and final report(travel included) Walter Kieser: $ 7,000.00 for supporting completion of model and scenario work Snowmass Club: $ 3,000.00 for food 8 beverage.5 sessions SVRA: $ 2,000.00 for food 8 beverage.Possibly 2 sessions Contingency: 3,000.0 for printing of Forward Plan,Citizen presentations,etc. Subtotal: ($40,000.00) Remaining Budget $21,671.00(from previous page) Amt.Needed to Complete process ($18,329.00) •Page 2 Snowmass Villag Leadership Forum S ssions, 4/01 to 1/02 SAMPLE PLANNING PAGE May June July September Focus on Retail, 11 Focus on Retail, 2 Focus on Mobility Focus on Base Village Outcomes: Outcomes: Outcomes: Outcomes: 1. Test out a potential Retail 1. Review progress made 1. Test out a potential TOSV 1. Review core principles for concept based on a Base between sessions by Retail transportation projects for Economic Model and Plank Village premise. Subgroup. the next two years. System. I2. Identify problem statement 2. Identify and agree on core 2. Identify problem statement 2. Review progress made _ and root causes of Retail principles for Retail and root cause issues. between sessions. W and other problems. "solution" and potential 3. Create understanding of how 3. Clarify Intrawest pre- �]� 3. Identify potential solutions scenarios. other planks will affect proposal and Planning �T for increasing value to our 3. Assess and carry out straw town-wide mobility. Commission role. ' stakeholders. poll voting on 4 or 5 key 4. Vision Session with 4. Plan Retail subgroup Retail scenarios. Intrawest for Base ideas. outcomes and activities. Communications/Outreach: Communications/Outreach: Communications/Outreach: Communications/Outreach: • Creation of"storefront" •Communicate core Retail • Communicate core focus of • Communicate core Base concept for public updating principles and track/poll Base Village plans to rest of principles and potential and polling. support/opposition on this. village planks. solutions for polling. Note that'Focus on.."does not mean'Exclusive Focus on...".This is not intended to be a linear process,just an organized one. Snowmass Village VLF Sessions in 2001 page 1 P:lshareMClerkWsst. ManagerWorward Plan1VLF sessions in 2001 v8-17-01 v2.doc October November December January Focus on Marketing Housing Integration 1 Integration 2 Outcomes: Outcomes: Outcomes: Outcomes: 1. Review progress made 1. Review progress made 1. Review core agreements and 1.Review agreements on between sessions. between sessions. principles for all planks of public/stakeholder 2. Identify and agree on core 2. Identify problem statement our Forward Plan: Retail, involvement processes and principles for Marketing regarding Housing plank, Lodging,Residents,etc.,and decision-making process for solutions. and root cause issues. contrast them with our final choices. 3. Review SVRA's current 3. List potential solutions and aspiration statement. 2.Agree on public relations and marketing/advertising come to agreement how best 2. Identify"top 3" overall outreach steps remaining to plans. to support these solutions. scenarios or broad be implemented. 4. Update on Intrawest 4. Update on Intrawest agreements that most match 3.Assess accomplishments of 1 progress and our progress and planning for our vision of the future and 2001. involvement including 2002 including Planning standards as prep for 2002. 4.Agree on major outcomes for Planning Commission. Commission. 2002• Communications/Outreach: Communications/Outreach: Communications/Outreach: Communications/Outreach: 4t • Communicate principles to •Mail campaign to Absentee • Storefrontlbillboard and • Final decision-making I Residents and poll them for Owners for input and polling other communications share process shared and carried level of supp2rt. on these solutions. "to 3" for polling. out. Snowmass Village VLF Sessions in 2001 page 2 P:tsharedlClerklAsst.Manager%Forward Plan1VLF sessions in 2001 v8-17-01 v2.doc TOWN COUNCIL COMMUNIQUE Meeting Date: September 10,2001 Agenda Item: Owners Discussion on the Daly Townhomes Bike Path Landscape Revisions Presented By: Joe Coffey and Scott Smith Core Issues: .Reduced landscaping area. •12' of unobstructed trail width for Nordic Council. General Info: The following is a description of proposed revisions along the bike path adjacent to the lower carport structure. Due to the required unobstructed width of the bike path (12') for snow grooming equipment, it is necessary to reduce the width of the area between the bike path and carport wall. This area could gradually taper down to Y wide at the narrowest area(see attached section). Previously, landscape boulders were intended to be placed in this area, sloping up and reducing the visual height of the carport wall. Due to the required narrower width in this area, we are proposing to increase the height of the concrete carport wall for about 80 lineal feet along the bike path. This wall would have a colored, textured and stucco finish over the concrete. Planting trees and vines is also proposed along this section. The trees selected will grow tall and provide good visual relief to the wall. The trees are narrow and should not obstruct the clearances needed at the bike path. A variety of trees is included to avoid the appearance of a solid hedgerow. While the visual impact from the view plane below on Brush Creek Road would be minimal, we feel the appropriate use of landscaping along this section of wall will help break up the visual impact of the total length of carport walls. It will also provide desirable visual relief with trees and vines that the boulder wall could not accomplish as well. A picture of the proposed bike path log guardrail is included for your review. Hunt Walker and Bernadette Barthelenghi have reviewed the proposed guardrail. Bernadette believes this design will be a good match with the log fence around the golf course. Council Options: *Approve proposed landscape revisions. *Deny proposed landscape revisions. *Allow the bike path to be less than 12 feet wide through this area. 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I B.13LLEIeP IGPA00 so[vrt\ +•m• D 01111 nca+ry 1 % WCODLL SNP v CnL�RY',LEN'TS —A evEw LL41N V+J( P < - FAX JLIn`✓Ixg 1%sl oxx-se.s iaa enrzD+ec--- - - II [EB arts bP LANPSC/tif�, I�VIS IoN �- N -.,AM ADDRESS ebb.m�.e¢m } LANDSCAPE PLAN BNEDINO ONE yNDSCAPE PION oG ep' SG G 5 IG ]O SIDIN& TRIM 1 I I I I dl 12'I•°I Lo 8 I�ul r'f�T{•i 21-0" I. r r. � �♦ t. mss:��i.r. l : y 'j1`Stiy ;It; f- gr .' j "'e;& �+�"57. :t eye,-�.. 1y Al . ,a r� ,+�'•�`,. 9y � `-it ate _ �.is.�rya �r--.+• i{.� --.1 ..{/ r�{"�'� -..t•> ;� � ,, � T"' '- ,� E ,? —,. .+- - x_..01 .�x lti�,i h Fti•.�jy~J- 1 '°°. W b 4�� "� .,.F. R - 4 tS 1 / y -t. 5..'-i v� r•.t 1 - s ,� r, r f ..7, , � saP-sue h ` LA �jr s `L � �:•.ir :7 .�r� � ,F t °i'1 �r'C�� r ` Frr� TOWN COUNCIL COMMUNIQUE Meeting Date: September 10, 2001 Agenda Item: First Reading— Ordinance 19, Series of 2001, Offenses Relating to Ski Areas and Recreational Facilities Presented By: Art Smythe/Brian Olson Core Issues: Offenses relating to the use of skiing and other recreational facilities in the Town have increased dramatically over the last few years. The current practice of utilizing only state statutes to address these violations is cumbersome and is not always sufficiently applicable. General Info: The context of these regulations remains essentially unchanged from our work session last week. The punctuation and minor word changes suggested by Council Member Mordkin have been incorporated in this draft. Council Options: 1. Approve the ordinance as presented. 2. Approve ordinance and suggest changes prior to second reading. 3. Decide not to approve the ordinance. Staff Recommendation: I Staff recommends approval of the ordinance. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE No. 19 SERIES OF 2001 AN ORDINANCE AMENDING CHAPTER 10 OF THE MUNICIPAL CODE ESTABLISHING OFFENSES RELATING TO SKI AREAS AND RECREATION FACILITIES. WHEREAS, the Police Department has recommended to the Town Council that offenses relating to ski area and recreational facilities be established; and WHEREAS, the establishment of such offenses will allow the local enforcement of certain offenses that are violations of the laws of the State of Colorado but are not violations of the Municipal Code; and WHEREAS,the Town Council finds that the adoption of this Ordinance is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as follows: 1. Chapter 10 Amendment. Article VII Offenses Relating to Ski Areas and Recreational Facilities is hereby added to Chapter 10 of the Municipal Code, as follows: 10-121 Definitions. As used in this Article, the following words shall be construed to have the meanings defined below: 1. Recreational facility means any recreational property for which the operator requires a user or entry fee, including without limitation, any golf course, tennis court, swimming pool, or athletic club. 2. Skiing facility means any related property within the ski area for which the operator requires a user or entry fee, including without limitation to, any half-pipe, terrain park, inner tube park, or race course. 3. Skiing service means any service in connection with any ski area for which the operator requires a user fee, including without limitation to,any service or instruction offered or provided by any ski instructor or ski school. 4. Event facility means any facility for which the operator requires a user or entry fee, including without limitation to, any conference center facility or room, or any festival site, or hall, or any other structure or site not open to the public. 5. Open to the public means a premises which by its physical nature, function, custom, usage, notice or lack there of, or other circumstances at the time would -39 - Ordinance No. 19, Series of 2001 Page 2 cause a reasonable person to believe no permission to enter or remain is required. 6. Passenger tramway means a device used to transport passengers uphill on skis or otherwise, or in cars on tracks, or suspended in the air by the use of steel cables, chains, or belts, or by ropes, and usually supported by trestles or towers with one or more spans. Passenger tramway includes but is not limited to additional devices as defined in section 25-5-702 (4) C.R.S. 10-122 Skiing in a closed area prohibited. No skier shall ski on a ski slope or trail that has been posted as AClosed@ pursuant to C.R.S. 33-44-107, as amended. 10-123 Deceptive use of a facility. It is unlawful for any person to knowingly obtain or attempt to obtain the use, benefit or enjoyment of any skiing facility, or skiing service, or passenger tramway, or recreational facility, or event facility by any false pretense, trick, or deceptive means. 10-124 Using a false ticket. It is unlawful for any person to knowingly possess, offer, use, present, sell or give away, any false, simulated, spurious, sham, altered, forged, counterfeit, defaced, non-transferable or mutilated ticket, token, pass, badge, pin, or other device which then entitles the bearer to the use, benefit, or enjoyment of any skiing facility, or skiing service, or recreational facility, or event facility. 10-125 Making a false ticket. It is unlawful for any person to knowingly falsify, alter, forge, counterfeit, deface or mutilate any ticket, token, pass, badge, ping or other device which then entitles the bearer to the use, benefit, or enjoyment of any skiing facility, or skiing service, or recreational facility, or event facility, or to make or manufacture any simulated, bogus, spurious, or sham ticket, token, pass, badge. pin, or other device purporting to entitle the bearer to the use, benefit, or enjoyment of any skiing facility, or skiing service, or recreational facility, or event facility. 10-126 Unlawful resale of a lift ticket or coupon. It is unlawful for any person to, with the intent to profit therefrom, resell or offer to resell any ticket, token, pass, badge, pin, coupon, or other device which then entitles the bearer to the use, benefit, or enjoyment of any skiing facility or skiing service. 10-127 Penalty assessment. The following penalty assessments are declared to be mandatory and minimum: 40 -- Ordinance No. 19, Series of 2001 Page 3 Skiing in a closed area prohibited (Sec. 10-122) First offense $150.00 Second offense Summons Deceptive use of a facility (Sec. 10-123) First offense $150.00 Second offense Summons Using a false ticket (Sec. 10-124) First offense $150.00 Second offense Summons Making a false ticket (Sec. 10-125) First offense Summons Theft by resale of a lift ticket or coupon (Sec. 10-126) First offense Summons 2. Severability. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on First Reading on September 10, 2001 upon a motion by Council Member ,the second of Council Member and upon a vote of in favor and _ against. _ Al Ordinance No. 19, Series of 2001 Page 4 READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on Second Reading on September 17, 2001 upon a motion by Council Member ,the second of Council Member and upon a vote of in favor and _ against. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk __ Ala - TOWN COUNCIL COMMUNIQUE Meeting Date: September 10, 2001 Presented By: Stephen R. Connor, Town Attorney Subject: RESOLUTION No. 38, SERIES OF 2001 A RESOLUTION ESTABLISHING A SCHEDULE FOR REGULAR MEETINGS OF THE TOWN COUNCIL FOR THE MONTH OF SEPTEMBER, 2001. Overview: The Resolution confirms and schedules the dates of the regular meeting for the month of September, 2001. Recommendation: Adopt the Resolution. - y - TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION No. 38 SERIES OF 2001 A RESOLUTION ESTABLISHING A SCHEDULE FOR REGULAR MEETINGS OF THE TOWN COUNCIL FOR THE MONTH OF SEPTEMBER, 2001. WHEREAS, the provisions of Section 4.1 Regular Meetings of the Home Rule Charter states in part as follows: The Council shall meet regularly at least twice each month at a day and hour to be fixed by resolution. Notice of all regular meetings shall be posted permanently in at least two locations in the Town ordinarily used for public notices. The agenda of each regular meeting shall be posted in a public place within the Town at least forty-eight (48) hours in advance of such meetings; and WHEREAS, the Town Council desires to establish a schedule for regular meetings for the month of September, 2001 within the meaning of Section 4.1 of the Home Rule Charter; and WHEREAS, to promote efficiency in government the Town Council has determined that an additional regular meeting should occur to accommodate the consideration of the Snowmass Club Preliminary Plan Application; WHEREAS, the Town Council desires to clarify the schedule for regular meetings due to the Labor Day holiday. NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Snowmass Village, as follows: 1. Regular Meetinq Schedule for September, 2001. Regular Meetings of the Town Council will occur for the month of September, 2001 on the 4th, 10th, 17th, and 24th. 2. Conflict Resolution. In the event that the provisions of this Resolution are in conflict with the provisions of any other Resolution adopted by the Town Council, the provisions of this Resolution shall be controlling. 3. Severability. If any provision of this Resolution or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Resolution which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Resolution No. 38, Series of 2001 Page 2 Snowmass Village on September 10, 2001 upon a motion by Council Member ,the second of Council Member and upon a vote of_in favor and_ against. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk 'SepltemberPacket Calendar Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 LABOR DAY! 2:00 P.M. u T.C.MTG. o- w 9 10 11 12 13 14 15 2:00 P.M. VLF MTG. T.C.MTG. 9:OOAM— 4:OOPM Daly Room Snowmass Club 16 17 18 19 20 21 22 2:00 P.M. T.C.MTG. 23 24 25 26 27 28 29 2:00 P.M. T.C.MTG. 30 '4 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 2:00 P.M. T.C.MTG. 7 8 9 10 11 12 13 2:00 P.M. T.C.MTG 14 15 16 17 18 19 20 2:00 P.M. T.C.MTG 21 22 23 24 25 26 27 28 29 30 31 HALLOWEEN � � 11