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09-17-01 Town Council Packet �G � K � � - I � bl 's r-aAA-)e,r' 00?ox SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA SEPTEMBER 17, 2001 1:30 P.M. TOWN COUNCIL PICTURES Town Council Chambers CALL TO ORDER AT 2:00 P.M. Item No. 1: ROLL CALL DISCUSSION AGENDA Item No. 2: 2:00 — 2:30 SNOWMELT ROAD DISCUSSION -- Hunt Walker. . . . .Page 1 (Tab A) Item No. 3: 2:30 — 3:00 TOSV SIGN CODE (EXEMPT SIGNS) -- Chris Conrad/Robert Voigt. . Page 6 (Tab B) Item No. 4: 3:00 - 3:30 CITIZENS GRANT REVIEW BOARD GRANT RECOMMENDATIONS -- Linda Sandels. . . . . . Page 7 (Tab C) Item No. 5: 3:30 — 3:50 TECHNOLOGY UPDATE -- Nick Tucker. . . . . . . . No Packet Information BREAK 3:50 —4:00 P.M. REGULAR AGENDA— 4:00 P.M. Item No. 6: PUBLIC NON-AGENDA ITEMS (5-Minute Time Limit) Item No. 7: PUBLIC HEARING —SNOWMASS CLUB. PHASE II, PRELIMINARY PUD TO RECEIVE PUBLIC COMMENT AND DISCUSSION CONCERNING THE PRELIMINARY PLAN PUD AMENDMENT FOR THE SNOWMASS CLUB PHASE II DEVELOPMENT PROPOSAL, INCLUDING THE CONDOM INIUMIZATION OF 21 MULTI-FAMILY UNITS INTO 1/8 SHARE TIMESHARES VIA A SUBDIVISION EXEMPTION. -- Jim Wahlstrom. . . . . . . . . . .Pagel 1 (Tab D) 09-17-01 tc Page 2 Item No. 8: FIRST READING — ORDINANCE NO. 22, SERIES OF 2001 FIRST READING AND CONSIDERATION OF AN ORDINANCE GRANTING SNOWMASS CLUB ASSOCIATES, LLC AUTHORIZATION TO COMMENCE CERTAIN CONSTRUCTION ACTIVITIES WITHIN PARCEL 10, SNOWMASS CLUB SUBDIVISION AND LOT 1, SNOWMASS CLUB PUD -- Chris Conrad. . . . . . . . . . Page 24 (Tab E) Item No. 9: FIRST READING — ORDINANCE NO. 23, SERIES OF 2001 FIRST READING CONSIDERATION OF AN ORDINANCE CONCERNING AN AMENDED COMPREHENSIVE SIGN PLAN FOR THE SNOWMASS CLUB -- Jim Wahlstrom. . . . . . . . Page 31 (Tab F) Item No.10: SECOND READING — ORDINANCE NO. 19, SERIES OF 2001 FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 10 OF THE MUNICIPAL CODE ESTABLISHING OFFENSES RELATING TO SKI AREA AND RECREATIONAL FACILITIES -- Art Smythe. . . . . . . . .. Page 66 (Tab G) Item No. 11: APPROVAL OF 09-04-01 MEETING MINUTES . . . . . . . . . . . . . . . . . . . . .Page 71 (Tab H) Item No. 12: MANAGER'S REPORT . . . . . . . . . . . . . . . . . . . . Page 84 (Tab 1) Item No. 13: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT . . . . . . . . . . . . . . . . . . . . Page 98 (Tab J) Item No. 14: CALENDARS . . . . . . . . . . . . . . . . . . . . .Page 100 (Tab K) Item No. 15: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. i TOWN COUNCIL COMMUNIQUE Meeting Date: September 17, 2001 Agenda Item: Snowmelt Road-Scope of Work/Funding Presented By: Hunt Walker Core Issues: • Scope of Work • Cost • Funding General Info: The purpose of today's meeting is to decide on the scope of work for the Snowmelt project, and approve the funding. Staff, Gould Construction, and Schmueser, Gordon and Meyer, have been investigating the feasibility of.constructing Upper Snowmelt Road (Elbert Lane to Top of the Village), Top of the Village snowmelt, and the Elbert Lane extension. After reviewing these three projects, staff recommends the Town proceed with constructing Upper Snowmelt road, and the TOV snowmelt (assuming TOSV/ TOV successfully negotiate an agreement). For a variety of reasons, staff recommends the Town not construct the Elbert Lane extension, but snowmelt the upper village ramps (located above the RFTA Depot) instead. Staff feels the TOV snowmelt should be included in the project for two reasons: First, it will cost less to do the project at the same time as Upper Snowmelt Road because the construction company only has to mobilize once, and delaying it to the following year will cost more. Second, in order to complete Upper Snowmelt Road by Jun 15, 2002, all of the construction trucks need to travel one way up Snowmelt Road over the TOV snowmelt and down Fanny Hill. Staff feels that there is a high probability that the existing TOV Snowmelt will fail because of the impact of the construction trucks, and will not perform adequately during the winter of 2002/2003. FUNDING: At Council's request, Marianne Rakowski analyzed two funding issues: 1) A bank loan to fund road projects. 2) The RETT Fund's appropriate Undesignated Reserve Balance. Marianne recommends it is more cost effective to borrow money from the RETT fund than take out a bank loan. She also recommends that the RETT Fund carry at least an Undesignated Reserve Balance of at least 50% of the next years RETT Fund expenditures. Typically, this amount should be between $600,000 and $700,000. Staff recommends the Road Fund borrow money form the RETT Fund to complete Upper Snowmelt road (including the upper village ramps) and the TOV snowmelt in 2002. In 2003 the Roundabout can be funded in the same manner. The Road Fund would continue to collect 5 mills, and would be able to pay the RETT Fund back for both projects by 2006. The Road Fund Expenditures, Road Fund Budget Summary Sheet, and the RETT Fund Budget Summary Sheet are attached for you review. Marianne will be at the meeting to answer questions, and explain how the interfund transfers between the two funds can pay for the road projects, and preserve adequate reserves in the RETT Fund. The 2002 Snowmelt Project preliminary estimate is $5.2 million (3.4 million for Upper Snowmelt and 1.8 million for TOV snowmelt). Since this years spending limitation (Initiative Ordinance #1) is approximately 3.8 million, a vote on this project will need to be scheduled as soon as possible. The vote can be held anytime, and does not have to be coordinated with the general election. Note: Pricing and contingencies for the project will be resented to Council on October 1 2001. Council Options: 1. Construct Upper Snowmelt Road only. 2. Construct Upper Snowmelt Road and snowmelt the upper village ramps 3. Construct Upper Snowmelt Road, the ramps, and the TOV snowmelt. Staff Option#3. Construct Upper Snowmelt Road,the ramps, and Recommendation: TOV snowmelt by borrowing money from the RETT Fund. Schedule an election as soon as possible. If the project doesn't receive a positi ve vote, staff recommends Option 2. TOWN OF SMO= �S�� Ml MM FUND =SUMMARY 2001 =I $ M s 2061 3004 2005 x006 DESOaPrWN ACTUAL 6F REVMSEb VAPMA40! PROPOSED VAREAIJM PROPOSED PROPOSED FIMOSEb PROPOSED CAFMPOM $22.961.02 $1.223.201.02 $1.2".02.66 SIM.V4.M J2.320,1a." JU.Mg.910.W M.999,392.30 (P.420.M.M (sin.692.34) MIEVENLOES $2.1 .W.99 $1.910.655.00 SI.M.79!.00 ($64.901.00) $1.90997.00 $56.270.61 $1.917,222.00 $I.WI.435.00 $1.%1.414.00 OONTIMK + som $0.00 som $DW so.w 90.61 sm.ow.w $0.00 $0.00 $0.00 8094brTLIMES (0". 55.M 0961.243.61) SIM.M.W* ($9.4M.W8.00) (".M.M.om M.313.613.W) (sm.1m.611 ocrP.Moo) C04".W.0m ------------------------------------------------------ -------------- -------------- -------------- ---------------- ---------------- ---------------- ----------------- -------------- -- ------------------ fq+eD+R wLaace CS1.99P.M." 2W] x611 $ 2m f 6100 zoos x061 6106 APPROPR� REVISED VAKUNCE PROPOSED VAR%A4M PROPOSED PROPOSED PROPOSED PROPOSED EPAVIVII&T ROAD WeSERME SO".824.46 $2.036.990.00 U.M.M." $M.552.66 so.0) ($2,300.I42.66) $D.00 $0.00 $D.00 $0.61 1Pl19911M PAYAKE $aw $0.00 $0.00 $0.00 1$2.620.mcm ($2.620.0w.00 02."I.M.o1 01.2".000.00) ($19j.000.0($ $D.W UMV"bOPPMATEb RESERVE U".Wr." $125.960.02 sm.m.w ($10.566.02) $20.607.66 swr." $w.m6." 920.790.66 $19.307." SM.M." ------------------------------------------------------ -------------- -------------- -------------- ------------ ---------------- --------- ----------------------- ----------------- ------------------ lomm WLA42 S1.2".652.0 $2.162,110.02 E320.1Q66 $198,=64 1 C$I.WA.M.M (S3.919.979.03) ($2.QQ.M.K ($I.201.60.34) (sin.m." Pp1pAR115 09/12/01, 07,44,30 euDCer 9RCP Tl0Y BOBB.StlBI pACi 1 R //•51 / UKD EX P1oCiw O"o" 801 pI50AL p 2001 AC=WIM palm 0612001 J OAD _. O• 2001 1002 2003 2004 2005 3006 2000 2001 R1V m 1001 p8D808® 3001 89080Sm W080® p1JPD61m PROB'OOtfl AC13DIW7 YWes ALWIR7L OLSCSIPi3081 1CIIPL &D7CLT BtIDG= •••VAR3A1fB••• BBOCiT •••VARIAICB••• BUDOii B1IDfi-[ FUp(.T7 BUDC1i B1Np MILL [iVY PDND ROAD MILL L1VY (4150) 1MD I51LL LBV7 PB61 0[Pk2lD['[11865 11R811DxTI1P6S P li%PENDINRB.S 007.0000-4000.5.5 5-01-01 BIGINEERING 81➢MITlDi85 3.709 10,000 10,000 0 10.000 0 10,000 10,000 10,000 10,000 007-0000-400.55-04 OOLLB IM P'BB 1),)61 28,145 2•,145 0 28.528 283- 28,813 29,101 19,392 29,686 007-0000-400.55-07 TFA199M OIlI - Y8-R PDIO 50,000 0 0 0 0 0 0 0 a 0 007-0000-400.55-90 PFOJRTS 0 511,508 0 511,508 250,000 250,000- 300,000 350,000 400,000 400,000 • 2] 1TIR11 81,470 549,753 18,245 511,508 288,528 150,283- 338,813 309,101 439,392 439,686 ------------ ------------ ------------ -------------- ............ _..---. ...... ------------ ------------ ------------ ------------ •• 89Ap 6V101 OIPBDI2TIOee 91,470 N9-753 38,245 511,508 ]88.5] 150,383- 338,813 389,301 439,392 439,666 _.Aft w / fje.�l t{ai wt FOAD SYPlNDITNiFS 007-0000-900.56-09 ONL C8181t ROBD 12,015 0 0 0 0 0 0 0 0 0 007-0000-400.56-14 L6BOND PLAOS a 0 74,000 74.000- 0 74,000 0 0 0 0 007-0000-400.56-17 MEAODB FORD 0 0 6,800 8.800- 0 8,800 0 0 a 0 007-0000-400.56-25 AM26F F[OQ LANR 0 0 23,059 3J.OS D- 0 23,059 0 a 0 0 007-0000-400.56-31 FA AV QOAD 64.961 0 0 0 0 0 0 0 0 0 007-0000-400.56-36 RlO FORD 0 0 77,102 77,102- 0 77,102 0 0 a - 0 007-0000-400.56-38 VIER RIOOB IAtlB 10,617 0 0 0 a 0 0 0 0 0 007-0000-400.56-64 ALPINE LUIR 3,470 0 0 0 0 0 0 0 0 0 007-0,000-400.56-66 011888 LANG 7,122 a 0 0 0 0 0 0 a 0 007-0000-400.56-68 MRF IANB 3.240 0 0 0 0 0 0 0 a 0 007-0000-400.56-69 RIDD304 LAMB 6,605 0 0 0 0 0 0 0 0 0 007-0000-400.56-70 JAN65 LAN1 5,040 0 0 0 0 0 0 0 0 0 007-0000-400.56-71 L11TLP LAIR 2,669 a 0 0 0 0 0 0 0 0 007-0000-400.56.75 51DOD 1MD 10,172 0 45.766 45.766- 0 45.766 0 0 0 0 007-0000-400.56-85 BH581ID01 14,255 0 0 0 0 0 0 0 0 a 007-0000-400.56-94 ABBWLT PATO11N6 0 a 21,273 21,173- 0 21,273 0 0 0 0 • Q 1R 140.276 0 350.000 150,000- 0 250,000 0 0 0 0 ------------ ------------ ----------- .............. ------------ -------------- ------------ ------------ ------------ ------------ •• BOAp p[pRSDITURIS 140.276 0 150,000 150,000- 0 250.000 0 0 0 0 R0 p(ppa)IT oo7-au6D-40a.5.s7-33 6810561®.T T RDAO R3a1]Y614ULT o o a o 3,400.000 3.400,000- 0 0 o a 007-0000-400.57-35 I 12 4],62] 0 0 0 0 0 0 0 0 0 007-0000-400.57-50 1ARlrII, W ROAD 0 0 160,000 160,000- 0 160,000 0 0 0 0 007-0000-400.57-51 ]OV - B4GY®,TI10 0 0 0 0 1,800,000e 1.800,000- 0 0 0 0 007-0000-400.57-52 BD11D3AB(1l1' 0 0 0 a 0 0 1,775,000 0 0 0 • plpOmITU11 42,622 0 160,000 160,000- 5,200,000 5.040,000- ],)75,000 0 a a ------------ ------------ ------------ -------------- ------------ -------------- ------------ ------------ ------------ ------------ •• BDAD QPB]0)1TI1R65 42,612 0 160.000 160.000- 5,200.000 5.040.000- ],7)5,000 0 0 0 ------------ ------------ ------------ -------------- ------------ -------------- ------------ ------------ ------------ ------------ ••• 6]IFBl113TUeve 2".368 $49.753 448,245 101.506 5.488,521 S."0.183- 3,113,813 389,101 439,392 439.686 ------------ ------------ ------------ -------------- ------------ -------------- ------------ ------------ ------------ ------------ •.•. 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Staff and Council may also review specific direction arising from the September 10th, 2001 site visit to the Mall. Presented By: Chris Conrad, Planning Director and Robert Voigt, Senior Planner Core Issues: • In the allocated time for this meeting Council and staff will discuss Exempt Signs as outlined in the September 4th, 2001 Council packet(specifically pages 5 to 8): 1. Development Leasing/Rental signs; 2. Construction Signs (including Signs on Trailers Vehicles and Equipment) and, 3. Garage Sale or Special Event signs. General Info: . The mail site visit was an informal discussion and examination of existing conditions for businesses in Snowmass Village as they relate to signage needs and uses. • For this meeting Staff and Council will refer to the issues outlined in the September 4t", 2001 Council packet (specifically pages 5 to 8). • In future Council meetings, Staff and Council will discuss the issues outlined in the September 10th, 2001 Council packet (Banners, Sandwich Boards, Window Signage and Overall Signage Limits), as we catch up to the Sign Code revision schedule that had been postponed in previous weeks due to more pressing agenda items. Council Options: • Provide direction to staff on specific policy direction regarding signage types and issues as outlined in previously postponed agenda item (September 4th, 2001). Staff • Provide staff with policy direction, comments and Recommendation: feedback. P:\user\rvoigt\Projects\signage\TOWN COUNCIL COMMUNIQUE Sept 17,2001.docLast printed 9/13/013:36 PM TOWN COUNCIL COMMUNIQUE Meeting Date: September 17, 2001 Agenda Item: Citizens Grant Review Board(CGRB) grant recommendations. Presented By: Linda Sandels, CGRB Chairwoman Core Issues: 1. 2000/2001 Grants total = $91,000.00 2. Due to budget constraints,the CGRB is recommending that the grants not exceed $91,000.00. General Info: ➢ All organizations and grant requests are listed in the "Grants At A Glance" document attached. ➢ The CGRB has met with each applicant and is providing the attached recommendations to Council. Linda Sandels, Chairwoman of the CGRB will be at this meeting to answer questions and address concerns. Council Options: 3. Approve CGRB recommendations. 4. Amend CGRB recommendations. Staff Recommendation: Approve CGRB recommendations as provided. GRANTS AT A GLANCE For 200112002 Budget Town of Snowmass Village CULTURAL ARTS &RECREATIONAL 2002 2002 2002 2001 2000 1999 Key Requests Recommend Donation Donation Donation Donation Anderson Ranch Arts Center�B 15,000.00 10000.00 11,000 10,000 12,000 Aspen Ballet Company&School 3,500.00 1,000.00 3,000 -0- -0- As en Choral Society 10,000.00 2,000.00 2,000 -0- -0 Aspen Community Theater 2,000.00 1,000.00 2,000 -0- -0- As en Dance Connection 1,000.00 500.00 1,000 -0- -0- As en Film Festival 5,000.00 500.00 -0- -0- -0- As en Historical Society S 3,500.00 1,500.00 2,500 1,000 -0- As en Junior Hockey* 10,000.00 2,000.00 -0- -0- -o- Aspen Music Festival &School S rb 3,000.00 2,000.001 3,000 3,000 3,000 Aspen Skating Club S RI 2,000.00 500.00 -0- 1,000 500 Aspen Theatre in the Park 0; ro 1,750.00 750.00 3,000 2,000 -0- As en Valle Ski/Snowboard Club %4 fb 10,000.00 4000.OQ 6,000 6,000 3,500 As en/Snowmass Council for the Arts* 18,000.00 -0- -0- -0- -0- Project Graduation 2001 e Fb 1,500.00 1000.00 1,000 1,000 1,000 Roaring Fork Baseball 1,000.00 250.00 -0- -0- -0- 1 S.P.A.R.C.* 1 1 50,000.00 -0- -0- -0- -0-- Spellbinders I Fv 1 1,500.00 500.001 1,250 1,250 1,000 2001/02 BUDGET= 138 750.00 27 500.00 1 41,250 $39,100 Kevs: # =First time applicant Jb=Rec'd financial account statement for 2000 on Time =Rec'd financial account statement for 2000 GRANTS AT A GLANCE For 200112002 Budget Town of Snowmass Village CHARITABLE AND SERVICE 2002 13,000.00 2002 2001 2000 1999 ORGANIZATIONS Key Requests Donation Donation Donation Donation Asistencia Para Latinos(APL) �l 2,500.00 3,000 3,000 Aspen Budd Program* 5,000.00 -0- -0- -0- Aspen Camp School for the Deaf �7 6,000.00 5,000 4,000 4,000 Aspen Counseling Center R7 3,000.00 3,000 3,000 3,000 Aspen Institute 2,500.00 -0-. 2,000 -0- 1,000 Aspen Valley Community Foundation 1,250.00 1,000.00 1,250 1,250 750 Aspen Youth Center 4}j 4,000.00 2,000.00 4,000 3,500 3,500 Aspen/Basalt Care Clinic 5,000.00 (NO SHOW) -0- 2,500 2,500 2,500 Challenge Aspen 9,440.00 4,500.00 4,500 8,000 8,000 Columbine Homemakers for Independent Living* 1 2,000.00 2000.00 -0- -0- -0- Community Health Services {17 13,000.00 10,000.00 12,000 11,000 10,000 Healthy Mountain Communities* 3,000.00 O SHOW -0- -0- -0- -0- Independence Pass Foundation R7 1,500.00 1,000.00 1,000 1,000 1,000 Leadership Aspen 500.00 500.00 -0- 600 550 Little Feet Day Care 5,000.00 3,000.00 -0- 3,000 5,000 Little Red Schoolhouse(••Add'1 Request-Bus 11 15,500.00 104000.00 13,900 10,000 9,500 Service) +in kind + services in kind services Pitkin County Senior Services Fb 4,000.00 3,000.00 3,500 3,000 2,000 Response Fb 3,500.00 3,500.00 3,500 3,000 3,000 Roaring Fork Hospice 5,000.00 5,000.00 5,000 5,000 - Sopris Therapy Services 5,250.00 2,500.00 3,000 2,000 Valley Partnership for Drug Prevention Fb 6,000.00 4;000.00 5,000 4,000 6,000 White River Conservation Project* 2,000.00 Women's Foundation of Colorado I F}7 1 500.00 500.00 -0- 500 0- Youth Zone Garfield Youth Services 3,500.00 2,500.00 2,500 2,500 1,500 2001/02 BUDGET= 108,940.00 63,50.00 78,150 76,850 $66300 Keys: * =First time applicant ** _(Add'1 Request for In kind Service) {b=Recd financial account statement for 2000 on Time 94=Rec'd financial account statement for 2000 CITIZENS GRANT REVIEW BOARD MEMBERS LIST Four 3-year terms and Three 2-year terms APPOINTED EXPIRES LINDA SANDELS (Chairwoman) 07-00 01-03 P.O. Box 6546 Snowmass Village, CO 81615 923-6208B 923-6208F (call first) MARY BETH BASSETT (Co-Chair) 07-00 01-02 P.O. Box 5721 Snowmass Village, CO 81615 923-4185B 923-4185F(`57, start) DAN ALPERT (Board Member) 07-00 01-03 P.O. Box 5095 Snowmass Village, CO 81615 923-5177B/H 923-376OF DONNA AIKEN (Board Member) 05-01 05-04 P.O. Box 5281 Snowmass Village, CO 81615 923-5209H 923-6018F MARY LOU FARRELL (Board Member) 05-01 05-03 P.O. Box 5606 Snowmass Village, CO 81615 923-6544H 923-6544F(call first) p:\,shared\Gerk\boards\grants\board members-Isl Update 08-27-01 TOWN COUNCIL COMMUNIQUE ]Meeting Date: September 17, 2001 Agenda Item: Public Hearing Item: Snowmass Club Phase II PUD -- Review of Preliminary Plan PUD Amendment Topics— (Note: Sated items identify the critical core issues that deserve additional discussion and consideration by Town Council: • Natural Hazard Areas (p. 7 of PC reso.; pp. 20 &21 of staff report) a) Impacts on 30% slope areas b) Retaining wall locations and design (material, texture &color) c) CLOMR application through FEMA • Natural Resource Areas (p. 7 of PC reso.; pp. 21-23 of staff report) a) Wildlife monitoring (also see referenced attached memos) • Necessary Facilities (p. 13 of PC reso.; pp. 28 & 29 of staff report) a) Utilities, drainage, trash enclosures • Restricted Housing (pp. 12-15 of PC reso.; p. 29 of staff report) a) Re uirements brou ht forward from Sketch Plan • #s "150, ' rr q , +�` C r� ph /� p� *'!)iii.r. } f }n '9 .,5.65 • Energy Conservation (p. 15 of PC reso.; p. 30 of staff report) • Air Quali V15 C reso. b) Community benefits outlined in Sketch Plan brought forward • Consideration of Minor PUD Amendment Criteria (p. 17 of PC reso.; pp.4 & 5 of staff report) Presented By: Jim Wahlstrom, Senior Planner Core Issues: Following the Code questions that should be addressed with a review of a Preliminary Plan application above is the remaining outline of the core issues broken out topically. The critical ones, in staffs opinion, have been fflin-and probably deserve further discussion and consideration by Town Council, General Info: Below is a reference of information for Town Council review: • Summary of the discussion points made at the Town Council meetings on September and 10, 2001 (attached); • Summary of important points, findings and conclusions from the Final Version of the Fiscal Impact Report dated August 14, 2001 (attached); • Correspondence from the Colorado Division of Wildlife and the Town Wildlife Specialist (attached); 1%NT_TOSV�BLO_PLAN%userNmsnowmassClubll\TC Memo 09-17-01 SMCII Pre]Plan.doc i See the separate handout for this meeting showing 1) a • revised/updated landscape plan of the area around the proposed tennis structure showing trees up to 20 feet high; 2) an overlay of the Jazz Aspen-Snowmass plan over the applicant's proposed dedication area; and 3) a delineation of the proposed dedication area containing 220,000 square feet. Staffs understanding is that JAS is in initial agreement with these arrangements per the meeting staff had with them and the applicant on September 11, 2001; • Please reference the Planning Commission Resolution No. 24, Series of 2001, provided for the September 4 and 10 Town Council meetings, which specifically documents the findings and conditions of the Planning Commission following the Code questions for Preliminary Plan applications; • Also reference the staff report given at the meeting on September 4, 2001 which provides analyses of the core issues, staff recommendations, summaries of Planning Commission recommendations, and referenced exhibits mainly of comments from review agencies; and • See the previous separate handout given for the September 4, 2001 meeting of the initial application submittal notebook and the supplemental exhibit notebook with updated plans and information (smaller of the two notebooks). Council Options: . Identify the Planning Commission findings and conditions deemed acceptable; Identify the core issues that need further discussion or which warrant further conditions. Staff a —recommends that te Town Council follow the conduct of Recommendation: meetings per the Code as follows: 1) Summary presentation by staff of the affected core issues for this meeting; 2) Applicant's presentation of various aspects of the proposal and position concerning the affected core issues; 3) Questions to staff or applicant by Town Council members with subsequent response by applicant and/or staff specifically related to the core issues; 4) Accept comments or questions from the public; 5) Provide direction to the applicant and staff in preparing a draft resolution — Note: Staff recommends that a vast majority of the Planning Commission findings and conditions be forwarded into the Town Council resolution, with the exception of the core issues, which staff believes may warrant further they= and consideration by Town Council; and 6) Schedule item for the review of the draft resolution on September 24, 2001. \\NT_TOSV\BLD PLAN\usee4w\SnowmassClubll\TC Memo 09-17.01 SMCII Pral Plan.doc 2 SUMMARY OF DISCUSSION POINTS AT THE SEPTEMBER 4, 2001 TOWN COUNCIL MEETING Softball Field/Events Area- - Applicant and JAS to work out details concerning appropriate acreage/size and orientation for festival use - Either a tract dedication noting ownership and uses on the plat, or a lot or parcel dedication by plat could be utilized for conveyance to the Town; Or a special warranty deed conveying a designated tract, lot or parcel on the plat from the applicant to the Town could be utilized. - Shall be conveyed in same condition as today. - By June 2002, the field will be graded flat and ready for use, but grassed by September 2002 in time for the Labor Day jazz festival. The applicant will make its best effort to make the site ready for the Labor Day festival. The Town and JAS shall work out schedule for the use of the field by Labor Day 2002. Height Variance- - Following the Phase I approval, the Phase II project will be a maximum of 44 feet (per the previously agreed parcel line adjustment) and up to a maximum of 48 feet for up to 10% of the structure. - Applicant to define on the drawings the "pre-development" grade, mentioned at the last meeting, in contrast to the existing/proposed grades for the next meeting. ' 25-foot encroachment Into the riparian/wetland setback area- - Town Council took a 5-0 straw vote in favor of the encroachment due to several factors as follows: It moves the south condominium buildings farther away from the Villas North buildings; It accommodates a fire access drive between the condo buildings and Villas North for improved emergency access; The condominium building location is an improvement over the existing parking or a fire lane drive next to the creek; and Overall, the impact to the surrounding environment is a net gain. Comprehensive Plan - - Town Council agrees with the Planning Commission findings ' Architecture- - No conditions or major concerns regarding the condominium building designs and the clubhouse design - Color palette change from darker green scheme to a reddish/brown scheme to vary the building designs on the site - Roofing still proposed to be wood shingles - Town Council suggests day lockers for golfers within the clubhouse similar to the Planning Commission recommendation - Further discussion required for the Tennis Structure at the next meeting \\NT_TOSV\BLD_PLAN\useNmSnowmassClubll\TC Memo 0 9-17-01 SMCII Prel Plan.doc 3 SUMMARY OF DISCUSSION POINTS AT THE SEPTEMBER 10, 2001 TOWN COUNCIL MEETING • Golf Course, Grading and Drainage- - The groove within the building areas versus the open area concept on the golf course seems acceptable • Brush Creek Enhancements- - The applicant's description to reroute the creek into the ponds and to overflow the southern pond on occasion into the existing creek seemed acceptable as a means to improvement the water quality down stream. - The applicant will maintain CFS stream flows in Brush Creek to maintain sufficient aesthetics quality and fish habitat as well as fish habitat in the lakes. ' Architecture- - The roof reconfiguration on the northern condominium building to change a roof gable to a hip gable was viewed favorably in order for the application to meet the Phase I height variance rules. - The landscape buffer enhancements with tree up to 20-feet high around the tennis structure will help to soften the appearance of the building. ' Zone District Limitation on Uses- - The Council didn't express a deep concern about the usage within the Fairways Conference Center and the old clubhouse. The applicant indicated that the Fairways Conference Center would be used primarily by the Rotary Club, Villas related conferences or groups, Town oriented or public functions with valet parking service. The old clubhouse was described for use by the property management for Club Villas, Nordic operations, offices for existing Club employees, and restrooms which are to remain in the building. Nordic Issues- - Nordic Shelter—The proposed Nordic Shelter location north of the maintenance facility within the berm area must be accessible, but Nordic Council to use existing but until shelter is constructed. - Nordic Council may use existing underpass crossing at Snowmass Club Circle per agreement by the applicant - Applicant stated that they would provide an easement for an overpass/underpass crossing of Clubhouse Drive if the Nordic Council desires such a crossing in the future. - Nordic Ski Crossing -- Council directed staff to coordinate a meeting with the Nordic Council, Fire District, and the Skico to work out a consensus design solution for a Nordic trail crossing. Staff comments: 1. We've suggested a couple of times over the past month or so that the Nordic Council, the applicant and the Fire District meet to work out a compromise solution. We do not believe any meetings were set up to \\NT_TOSMLD_PLAN\userlw\SnowmassClubll\TC Memo 0 9-17.01 SMCII Pre]Plan.doc 4 work out this issue although staff is still attempting to coordinate a meeting next week, if possible; 2. Staff believes the year round Clubhouse Drive connection to Brush Creek Road is an important for the community for the following reasons: a) It will improve the vehicular circulation in and around the site; b) It will help mitigate impacts to nearby intersections in the area; c) It will improve the convenience for the general public; d) It will reduce the traffic impacts for residential areas along Snowmass Club Circle; and e) It will improve emergency access to a multitude of uses within the Club area. As a result, staff finds the road connection outweighs the need for a Nordic trail crossing. 3. With the Clubhouse Drive connection, Nordic skiers would be able to use about 75% of the Club parcels without having to take off skis; 100% if the underpass at Snowmass Club Circle is utilized. Therefore, it seems that one location where skis are required to be taken off would not diminish the Nordic trail experience substantially. Clubhouse Drive- - The Clubhouse Drive width of 22 feet and the extension to Brush Creek Road was viewed acceptably - There should be no control gate in within Clubhouse Drive Trail Connections- - Applicant agrees to provide a future easement if necessary for a possible future underpass crossing Brush Creek Road - The new trail connection coming from the west or from Brush Creek trail should be shifted up hill slightly to improve gradient for the trail - The Town is to install a Mayfly-type trail along Brush Creek along Highline Road and the applicant to provide an easement to the Town for such trail - An additional easement is to be provided along the west side of Highline Road for a commuter bike trail to be installed by the Town in the future. Contingency Parking- - Town Council accepts the Planning Commission recommendation regarding this parking. ' Parking spaces along Snowmass Club Circle- - The 28 spaces along Snowmass Club Circle should remain subject to improving the golf cart crossing for aesthetic and safety reasons. A different texture for the crossing is important as well. - Warning devices or traffic calming requested for traffic along Snowmass Club Circle Bridge Crossings- - The existing bridge crossing appearance at Snowmass Club Circle and East Brush Creek should be improved utilizing a concrete stain or similar treatment. \\NT_TOSV\BLD_PLAN\user\IvNSnowmassClubll\TC Memo 09-17-01 SMCII Prel Plan.doo 5 The bridge crossings near the proposed condominium buildings should utilize an aggregate finish or integrally colored concrete with scoring for the underneath concrete portion of the bridge crossings. • Landscape Buffering- - Applicant to consider pulling existing sod from golf course to use for the relocated softball field/events area. - Applicant agrees to relocated extra existing trees affected by the construction to the berms around Club Commons and the maintenance facility to improve the density of plantings on the berms • Softball Field/Events Area- - Staff to meet with JAS and applicant to determine more definitive dimensions, orientation and size of this area. ' Lighting - - Existing wall-mounted lighting should be shielded and downcast. The same is true with any proposed lighting. \\NT TOSV�BLD_PLAN\usee4vAsnowmassClubll\TC Memo 0 9-17-01 SMCII Prel Plan.doc SUMMARY OF IMPORTANT POINTS AND CONCLUSION IN THE REVISED FINAL VERSION OF THE FISCAL IMPACT REPORT DATED AUGUST 14, 2001 The Fiscal Impact Report for the Phase II application was prepared by BBC Researching and Consulting of Denver following a similar outline/format of the Phase I report and was revised on August 14, 2001 to address the comments from the Town's Finance Department during the review of the initial Phase II application submittal. Below is a synopsis of some of the results, findings and conclusions made in the report: • Phase II of the Snowmass Club development will have a positive Impact to the Town finances- - It will result in an annual general fund surplus of$15,000 at build out and $122,000 in net general fund surpluses between 2002 and 2010; - It will generate $700,000 in cumulative revenues for the Real Estate Transfer Tax fund (RETT) before the RETT sunsets in 2006. • Implications of the TABOR Amendment- - Depending on a number of factors, including total revenue collections in the Town, the current rate of inflation and assessed valuation increases, the Town might be required to forego or rebate various revenues. Since this could be done through decreased tax rates, it could impact the findings of the fiscal impact report in regards to revenue generation. - Despite the TABOR Amendment's restrictions on revenue collections, TABOR allows for the retention of property taxes generated by new construction and all initial property taxes collected for Phase If will be allowed under the Town's TABOR limit. - The report assumes no inflation or revenues or expenditures, so restrictions on appreciation should not impact the report's findings. • Project Description and some Tax Rate Assumptions (see Exhibit 1 on page 5 of the Fiscal Impact Report)— Number of Units 21 Memberships per unit: 8 Average market value per membership: $379,000 Market value per unit: $3,032,000 Total market value of Phase II: $63,672,000 Average persons per unit of 3, 4 & 5 bedrooms: 4-7 Condominium owners-per person per night spending: $55 Please reference Exhibits 2 and 3 in the Fiscal Impact Report on pages 6 and 7 for the project development schedule, occupancy levels and property valuation schedule from 2002 to 2010. \\NT_TOSV�BLD PLAN\uservw\SnowmassClubll\TC Memo 0 9-17-01 SMCII Prel Plan.doc 7 Assessed Value- - Residential property in Colorado is assessed at 9.15 percent of its appraised value, while all other property is assessed at 29 percent. - The 21 new residential units and $7.5 million in amenities will add $8.3 million to the Town's assessed value base and generate over $6,000 annually in general fund revenues. Peak Population- - On a typical winter day during the high season, Snowmass is home to over 10,000 persons. General and RETT Budgets (see Exhibit 5 on page 10 of the Fiscal Impact Report for the Town's Budgetary Revenue Ratios and Exhibit 6 on page 12 for the Budgetary Expenditure Ratios). Project Summary— Project Revenues versus Service Delivery costs (see Exhibit 7 on page 13 of the Fiscal Impact Report)- - The report indicates that total revenues are projected to exceed expenditures in all years (2002 to 2010), with the Phase II project generating a $15,000 annual surplus at buildout. ' RETT Fund- - Collects 1% real estate transfer tax and is used for limited transportation, landscaping, road maintenance and support purposes. - Expires in 2006, although it may be reinitiated by majority vote of residents - Projected that Snowmass Club Phase II will generate $22,000 in revenue by the time the tax expires in 2006. Road Fund- - The Phase II project is estimated to collect $41,000 per year for the road fund. - No new public roadways are planned for the project. ' Debt Service- - Phase II expected to generate about $29,000 per year for the debt service fund - Phase II not expected to produce any additional public debt N%NT_TOSV�BLD_PLAMuseNvASnowmassClubll\TC Memo 09-17-01 SMCII Prel Plan.doc 8 STATE OF COLORADO Big Owens,Governor Lp1AR9Q0 DEPARTMENT OF NATURAL RESOURCES DIVISION OF WILDLIFE 3° AN EQUAL OPPORTUNITY EMPLOYER U'� Russell George,Director ON 0F'� 60M Broadway ED For llrldfie- RECEIV Denver,.Colorado 9o216 For People Telephone:(303)287.11192 For AUG 6 2001 8-4-01 Snowrnoss Village Town of Snowmass Village Community Development Community Development Department P.O. Box 5010 Snowmass Village, CO 81615-5010 RE: Snowmass Club PUD Preliminary Plan Dear Tim: Wildlife use of the proposed project site is adequately described in the application. As stated the most important habitat type is the riparian/wetland complex,which lies along the creek and ponds. Elk and mule deer use of the parcel is light and generally occur during fall transition,winter, and spring transition periods. The riparian and wetlands provide important habitat to the neotropical birds, small mammals, as well as deer and elk Black bear occur throughout the Village area and could be attracted to the homes and club site by improperly stored trash/garbage,bird feeders,pet food, etc. Development of the site should have minimal impacts to wildlife.due to the existing structures, disturbance, and human use of the parcel In fact, rehabilitation of Brush Creek may help to improve riparian conditions and control sediment loads entering Brush Creek and the Roaring Fork River. There are several points and areas of concern, which I would like to see addressed. The application states that the "stream environment of Brush Creek adjacent to the new Phase II residential buildings will be enhanced to trim back vegetation and create clear view of the stream". It states that willows and alders will be trimmed to expose the boulders and running water so guests can view the stream and enjoy the natural qualities of the site. Removing and trimming back riparian vegetation does not "enhance"any stream environment. It, in fact, degrades and negatively impacts the riparian habitat for wildlife as well as fisheries. Riparian areas are greatly impacted by development. Removal of this vegetation not only directly impacts wildlife habitat but also its effectiveness for the stream environment for certain functions as filtering sediments, shading for water temperatures, flood control, erosion control, etc. In fact the projects consultant stated that the"stream is extremely unstable, especially where riparian vegetation is disturbed...the creek is attempting to meander or degrade"in these areas. I cannot stress enough the importance of a good healthy riparian area for wildlife as well as stream function. To remove and trim this vegetation back for the pleasure and views of the guests is not a good practice or environmentally sensitive and negatively impacts the most important habitat type on the site. Associated with the riparian corridor is the encroachment of the north and south buildings, as well as the DEPARTMENT OF NATURAL RESOURCES,Greg E.Welcher,Executive Director WILDLIFE COMMISSION,Rick Enslrom,Chair•Robert Shoemaker,Vice-Chair.Marianna RaRopoulos,Secrdary Members,Bernard Black•Tom Burke•Philip James•Brad Phelps •Ctive Valdez golf course. The effectiveness of the riparian habitat will be directly associated with the amount of disturbance and human use of the area. Building setbacks help to preserve the actual habitat as well as . provide for some buffering ofhuman activity and disturbance. I would strongly encourage the project to maintain the minimum 25' setback for all buildings. La most places,.a 50' — 100' setback from these areas is recommended. A wide riparian area throughout the golf course would be beneficial to the wildlife species which utilize the area. The creek is proposed to be rerouted through 2 ponds located on the golf course. This will help to reduce stream velocity and to trap sediment loads. However, I have several questionsfissues, which should be addressed. By rerouting the stream through the 2 ponds,what is the potential for increasing water temperatures in the creek and is subsequent impact to the aquatic environment?Depth and size of ponds can help.control this..The ponds receive runoff from the golf course. What is the water chemistry of the ponds and how will this impact the creek? Are there any fish species in the ponds? Grass carp? Since the creek will be routed through the ponds and will then receive fish from the creek,has the pond been tested for whirling disease?What will be the impact of trout entering the pond if it is WD+?Will this amplify the WD problem for the Roaring Fork River? The application contained a wildlife report which I have a few questions. Under objective#1 it states to remove brush/dash piles to help deter elk. M will do little to deter any elk or mule deer use of the parcel. In fact,the elk and deer will be attracted to the site by the use of fertilized fairways, greens, and grass bunkers. Elk and deer will always utilize the riparian habitats. I would encourage the retention of brush/slash piles as they provide excellent habitat for small mammals. I agree that berry, fruit,nut producing trees and shrubs should not be used in any landscaping plan around any of the residential units,club facilities in order to minimize an attractant and lure for bears. However, native species could be used along the riparian corridor to enhance it for birds and small mammals. The report also calls for a monitoring plan. I question the need for such a plan if wildlife impacts will be minimal. There is currently little to no scientific and statistically valid baseline information for which to compare any information gathered. What is the purpose of such a plan,what would it determine or show? What kind and type of data would be collected and how would the information be used for wildlife management purposes?The project does not lie within any critical winter range habitat, migration corridor, or contain threatened or endangered species. The DOW does not have the money, time, or manpower to enter into a wildlife monitoring plan where impacts are not thought to be significant. The following recommendations will help to minimise impacts to wildlife: 1, no removal,trimming of any riparian vegetation 2. maintain minimum 25' setback between all buildings/disturbance and creek 3, maintain minimum 50' setback from creek throughout the golf course. Maintain the maximum amount of riparian area/habitat 4, all trails be located outside the riparian setback and vegetation 5. no decks,porches, etc. should infringe on the riparian vegetation (this encroachment appeared in the design for building south) 6. any runoff from the parking areas, streets be channeled into a detention/sediment trap in order to capture any sediment and pollutants from the lots before being released into the creek 7. it appears it may be possible to divert Brush Creek further upstream in order to help.reduce Ti�S erosion and sediment loads. This should be considered and explored 8, ponds should be sampled for fish species and the presence of WD. If WD is found, the inlet and outlets to the ponds may need to be screened to help minimize infestation levels in the local fish population 9. maintenance schedule should be created and followed for the ponds to remove sediment buildup and prevent high water temperatures caused from shallow water depths and large surface areas. 10. Continue water quality monitoring below golf course and development 11. Utilize Best Management Practices(BMP)for the golf course and its maintenance, especially as it relates to runoff use of fertilizers,herbicides,pesticides. Use.of small swales and berms to control golf course runoff and trap pollutants before it enters the ponds. Thank you for the opportunity to comment, If you have any questions, please give me a call. Sincerely, Kevin Wright District Wil a anager Aspen Memorandum Date: August 7, 2001 TO: Jim Wahlstrom FROM: Larry Green, TOSV Wildlife Specialist RE: Snowmass Club Phase II Wildlife Recommendations The Snowmass Club Phase II project does not include any sensitive wildlife habitat as defined in the Town of Snowmass Municipal Code. This project deals mostly with fish habitat improvements and mitigation of impacts to riparian habitat. The following are my recommendations, including reasons for the recommendations. These steps will help insure that reports submitted by the applicant are more measurable with regards to the success of the projects wildlife mitigation measures. 1. The applicant should specify a measurable minimum stream flow that will be left in the streambed between the diversion into the first lower lake and the waters return flow from the second lake. Reason: Part of the success of the project is based on maintaining the current Brush Creek riparian corridor below Highline Road, even after the majority of the water is diverted into the lakes. Everyone needs to have a clear understanding of what that minimum stream flow will be on any given day to maintain the current vegetation. 2. The applicant should continue macroinvertebrate and fish sampling on a minimum of two stream locations for three consecutive years after the project is completed. One sampling location should be upstream from the Brush Creek diversion into the lower ponds. One sampling location should be downstream from the return flow into Brush Creek. Written reports of the sampling should be submitted to the Town of Snowmass Village annually. Reason: There is no insurance that two lower ponds used for sediment collection and fish habitat will be successful, and may in fact be detrimental to fish and fish habitat downstream. A. No chemical analysis of the water in the two ponds has been presented. For the same reasons that the ponds are expected to collect sediment, they may have collected unknown chemicals. B. Diverting stream water into two ponds that are not shaded has a high potential to increase water temperature returning to the stream. Water returned to the stream from the surface of the pond, as indicated in this plan, will be the warmest water in the ponds. Trout populations may suffer if stream water temperatures are increased. 3. The applicant should specify a minimum of four bird species they intend to help with the use of nest boxes and the number of nest boxes they intend to erect. All nest boxes should be cleaned annually. All nest boxes should have removable tops to allow for annual cleaning. The applicant should submit a letter annually to the Town of Snowmass Village advising the species of birds using the nest boxes for three years following the completion of the project. x ,62 Reason: There is no current baseline data concerning whether local bird populations are increasing, decreasing or maintaining their populations. Post-project monitoring may show that a species is increasing or decreasing but that increase or decrease may be due to an off-site influence. Most of the proposed riparian mitigation for this project is in the form of low growing rushes, sedges,bulrushes and cattails. These mitigation measures favor geese, ducks, shorebirds and red-winged blackbirds. Properly constructed nest boxes would favor Neotropical migratory birds. Scientific studies in other areas have shown population declines of some Neotropical migrants. 4. The applicant should monitor the planting survival rate. Afler two full growing seasons, the applicant will submit a letter to the Town of Snowmass Village reporting monitored planting survival rate. If after two full growing seasons, a 75%planting survival rate is not achieved, a replanting should be required to bring the survival rate up to 75%. Reason: The success of the wildlife mitigation is largely measured in the success of the vegetative plantings. In the applicant's 404-permit application, 75% is the suggested survival rate. However, no recommendations were given if the survival rate did not attain a 75% success rate. 2. �2 TOWN COUNCIL COMMUNIQUE Meeting Date: September 17, 2001 Agenda Item: First Reading: Ordinance No. 22, Series Of 2001, an ordinance granting Snowmass Club Associates, LLC authorization to commence certain construction activities within Parcel 10, Snowmass Club Subdivision and Lot 1, Snowmass Club P.U.D. Presented By: Chris Conrad, Planning Director Core Issues: 1) Does the Town Council find that adequate information has been provided to fully describe the work being proposed and that the golf course and tennis structure work being proposed is consistent with the Preliminary PUD approval? Staff has included conditions within the enclosed ordinance that identify areas where more detailed information may be Appropriate. It is recommended that the final architecture for the tennis structure to be reviewed by the Town Council prior to permit issuance. All other information will be administratively reviewed. 2) Has the applicant sufficiently justified the need to commence work prior to Final PUD approval? Staff finds that there is a clear community benefit in authorizing the described work to occur at this time. General Info: The Snowmass Club Associates, LLC (the "Applicant') has requested authorization from the Town of Snowmass Village (the "Town") to commence certain construction activities within Parcel 10, Snowmass Club Subdivision and Lot 1, Snowmass Club PUD. Specifically, the work involves the placement of interim erosion control measures, excavating and grading as necessary for site preparation of the new golf course and site preparation, fencing and construction of the new tennis facility pursuant to their Preliminary PUD application. Section 16A-5-3400), Effect of preliminary plan approval, states that approval of a preliminary plan only grants authorization for the applicant to prepare and submit a final PUD application. It does not grant permission to proceed with construction of any aspect of the development proposal. For this reason, an ordinance is necessary to authorize work to commence prior to final PUD approval. Council Options: 1. Give first reading approval of the ordinance as written. 2. Give first reading approval of the ordinance and direct staff to amend the ordinance or obtain additional information prior to second reading. 3. Deny the application and require that additional information be provided or that work not commence until Final PUD approval is given Staff Staff recommends first reading approval with direction to Recommendation: amend the ordinance as appropriate prior to second reading. Rkuserlccotuac!WS Word DocslSnowmass Club Phase❑ITC 01-22 Smass Club 11 Construction TC Comments Ol.doc A S P E N SKIING COMPANY September 12,2001 Mr. Chris Conrad Director of Planning Town of Snowmass Village P.O. Box 5010 Snowmass Village, CO. 81615 Reference: Snowmass Club Associates (SCA) 0239 Snowmass Club Circle Snowmass Club Phase II PUD Amendment Dear Chris: In anticipation of moving forward with the above referenced project, Snowmass Club Associates (SCA) hereby requests consideration to be able to commence construction on certain portions of the Snowmass Club Phase II work after receiving Town Council Preliminary Plan approval. We are confident that SCA will be able to reach an agreement with Town Council on the conditions and findings of the pending Preliminary Plan Resolution. As you know, if SCA Is afforded the opportunity to start work on the new Golf Course this fall, substantial savings in time and costs can be realized. With the anticipated conditions of approval, we believe that work will be able to proceed in accordance with representations made and the application information provided to the Town. In addition to the Golf Course,we are requesting to be able to start work on the Tennis Structure as soon as possible after Town Council Preliminary Plan approval. It Is understood that the proper building permits will need to be filed and approved by the Community Development Department. Being able to build the Tennis Structure this fall and winter has two major benefits. It will allow for the continuous use of indoor tennis play at the Snowmass Club and it would also provide for the construction of the necessary parking lots at the current tennis bubble location before the scheduled condominium construction next spring. Thank you for your continued cooperation and for the consideration of this matter. Respectfully yours, Geri Van Moorsel Construction Manager Aspen Skiing Company GVM/gvm Cc: Don Schuster, Aspen Skiing Company Dave Bellack,Aspen Skiing Company Pan O11irr Bns 1248 •Aspoi.CO 81612 970.92-5.1220 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE NO. 22 SERIES OF 2001 AN ORDINANCE GRANTING SNOWMASS CLUB ASSOCIATES,LLC AUTHORIZATION TO COMMENCE CERTAIN CONSTRUCTION ACTIVITIES WITHIN PARCEL 10, SNOWMASS CLUB SUBDIVISION AND LOT 1, SNOWMASS CLUB P.U.D. WHEREAS,the Snowmass Club Associates, LLC(the"Applicant)has requested authorization from the Town of Snowmass Village (the 'Town") to commence certain construction activities within Parcel 10, Snowmass Club Subdivision and Lot 1, Snowmass Club P.U.D.; and WHEREAS, the construction activities involve what would be the initial site development phase of the Snowmass Club Phase II project(the "Project,); and WHEREAS, said work will be limited to the placement of interim erosion control measures, excavating and grading as necessary for site preparation of the new golf course and site preparation, fencing and construction of the new tennis facility; and WHEREAS, Town Council Resolution No. 36, Series of 2001, concerned the Snowmass Club Phase II Preliminary PUD and granted authorization for the Applicant to prepare and submit the final architectural, civil, and site drawings that are customarily included as part of the Final PUD application; and WHEREAS, during the course of the Preliminary PUD review process the Applicant and Town Council discussed the various issues relating to the project site and the advantages of being able to commence site grading and preparation of the golf course area as soon as possible before the winter ground freeze and to limit to one(1)summer season the period of time the golf course would need to be closed to the public; and WHEREAS,the Applicant has also described the advantages of completing the new tennis structure prior to removing the current tennis bubble in order to maintain indoor tennis during the course of developing the Project; and WHEREAS, the golf course and tennis structure construction activities described above are consistent with the Project's Preliminary PUD development proposal; and WHEREAS, it was generally found that the above described activities, if properly designed and constructed, could be installed independent of the other improvements proposed as part of the Project PUD; and WHEREAS, this Ordinance only concerns granting authorization for the Applicantto commence the specific construction activities listed above prior to receiving any Final PUD approval; and WHEREAS, the Town Council finds that the adoption of this Ordinance is necessary for the immediate protection of the public health, safety and welfare. Ordinance No.22,Series of 2001 Page 2 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, as follows: Section One: Findings: In consideration of the Applicant's request,the Town Council finds as follows: 1. The Town Council does find that it is desirable to commence the grading and site preparation work within the golf course area as soon as possible in order to limit to one (1) season the period during which the golf course needs to be closed to the public. In addition, permitting the Applicant to commence work on the tennis structure will enable the Applicant to have indoor tennis available to the community at such time as the current tennis bubble is removed. 2. Except as described below, the Town Council further find that sufficient understanding has been gained during the Preliminary PUD review and in reviewing the submission documents to allow the Applicant to make permit application for the subject construction activities in order to commence development prior to their Final PUD to the extent authorized pursuant to any building or grading permit approval that may be granted by the Town Community Development Department (the °CDD'). 3. The Town Council finds that it would appropriate to review the Applicant's final architectural drawings for the tennis structure prior to building permit issuance. The Town Council may find it appropriate to refer said drawings to the Planning Commission for their recommendation prior to making the final determination. 4. Recognizing the environmental significance and magnitude of the golf course grading work, the Town Council finds that expenses incurred by the Town as necessary to monitor erosion, noise and fugitive dust control during the course of golf course construction should be reimbursed by the Applicant. 5. It should be understood that commencing work prior to Final PUD approval, regardless of any permit issuance by the Town pursuant to this ordinance, may only be exercised at the Applicant's own risk and that amendments to the permit(s) may be necessary to respond to conditions of the Final PUD approval. Section Two:Authorization. The Town Council hereby authorizes the Applicant to submit and the Community Development Department to accept for review a grading and building permit application for certain construction activities within Parcel 10, Snowmass Club Subdivision and Lot 1, Snowmass Club PUD. Said application includes the placement of interim erosion control measures, excavating and grading as necessary for site preparation of the new golf course and site preparation, fencing and construction of the new tennis facility. The work may commence on the effective day of this ordinance or issuance of the necessary permits, whichever occurs later. Further, the authorization granted shall be subject to the conditions specified within Section Three below. Section Three: Conditions of Authorization. Ordinance No.22,Series of 2ogt Page 9 1. The authorized golf course and tennis structure work shall be as shown and described within the.Snowmass Club Phase II Preliminary PUD application, as amended, which collectively are incorporated herein by this reference as if set forth at length, subject to those amendments or conditions described below. No construction activities, including excavation and grading, may occur until such time as the necessary Town permits have been reviewed, approved and issued by the appropriate Town departments. The Applicant and/or landowner shall be responsible for completion of the permitted work within the specified time-frame described within the Site Management Plans and to satisfy all other terns and conditions of any Town permits issued. 2. The Applicant shall submit the final architectural drawings for the tennis structure for Town Council review and approval prior to building permit issuance. The Town Council reserves the right to refer said drawings to the Planning Commission for their recommendation prior to making the final determination. 3. The Applicant shall adhere to the construction management plan, attached hereto as Ekhibit A and incorporated herein by reference, in the performance of the work described within this ordinance. During the ski season, trucks will not be operating except between the hours of 9:00 am and 3:00 pm. All heavy equipment will be limited to no earlier than 7:30 am for warts-up and may not commence operations before 8:00 am. (NOTE: These are the limitations applied to the Timbers and Daly Townhome projects) 4. Applicable Staff and Agency comments contained within the Preliminary PUD amended submission or resolution shall also be considered conditions of this approval. 5. The applicant shall coordinate with the Town on any excavation or grading within areas containing the existing trail system to ensure that no work involving the trail network commences unless the relocation and rebuilding of said trail or an acceptable alternative alignment can be completed by June 15, 2002. The Applicant shall submit a proposal describing how the impacts to the trail system will be minimized for review and approval by the Town planning director prior to commencing work within the golf course area. 6. Construction and/or project management issues may arise or problems may occur during construction that could not have been reasonably anticipated at the time the permits are issued or that are not sufficiently addressed within the Applicant's Construction or Site Management Plan. The Town planning director shall have the authority to amend the Construction or Site Management as reasonably necessary to resolve the issue or problem. The Applicant may appeal the planning director's decision to the Town Council for final determination if said appeal is filed in writing with the CDD within five (5) business days of the decision. The Town Council may then consider said appeal at its next available regularly scheduled meeting. Ordinance No.22,Series of 2001 Page 4 7. The proposed work is customarily reviewed by the Town Council during the Final PUD process and conditions are specified within the final ordinance. Staff may include the conditions of this ordinance and Preliminary PUD approval, by reference, as part of the building or grading permits issued such that violation of the terms and conditions of this ordinance shall also be enforceable pursuant to Chapter 18 of the Municipal Code. Additional conditions may also be included as necessary to ensure compliance with all other applicable provisions of the Municipal Code. Should disagreements occur or issues arise that cannot be resolved at the staff level, the Applicant may then appeal the matter to the Town Council for final resolution. Said appeal shall be submitted in writing to the Community Development Department within five (5) days of the planning or community development director's decision. 8. The golf course permit application will include: 1)drawings showing the proposed grading plan, stockpile areas and description and timeline of how the grading will progress throughout the project; 2) a site specific interim erosion control plan; 3) a fugitive dust control plan addressing all phases of the project; 4) a more detailed construction management plan specific to the timeline and manner in which the work will be occurring and more fully outlining the 'environmental safeguards' cited within the RBI Golf Construction Golf Course Construction Management Plan contained within the °Construction Management' section of the Preliminary PUD submission; 5)description of how dirt will be removed from the site and locations where access will occur onto existing roadways; and 6) a description of some forth of inspection and reporting mechanism which ensures necessary oversight of interim erosion, stream water quality and fugitive dust control during the course of construction. The final proposal shall specify: 1)the manner in which the inspections will be conducted; 2)who will be conducting the inspections; and 3) how the Applicant will submit reasonable and necessary reports as may be required during construction by the Town planning director. The final necessary inspection and reporting procedures shall be established by the planning director following review of the permit application and shall be a condition of the permit being issued. 9. The Applicant must prevent soils from being tracked onto the Town roadways and shall promptly wash or sweep the roadway should it become dirty as a result of the dirt hauling activities of the Applicant. This may include portions of Snowmass Club Circle, Highline and Brush Creek Roads where dirt may spill out along the curves or at intersections. Mud racks(a short stretch of clean gravel fill) will be placed at the Project exit points to aid in removing mud and dirt from truck tires prior to entering Town roadways. 10. Commencing work prior to Final PUD approval, regardless of any such permit issuance by the Town pursuant to this ordinance, may only be exercised at the Applicant's own risk and amendments to the permit(s) may be necessary to respond to conditions of the Final PUD approval. Section Four: Severability. If any provision of this Ordinance or application hereof to any person or Ordinance No.22,Series of 2001 Page 5 circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on First Reading on September 17, 2001 upon a motion by Council Member the second of Council Member and upon a vote of_in favor and_against. READ, APPROVED AND ADOPTED, as amended, by the Town Council of the Town of Snowmass Village on Second Reading on September 24, 2001 upon a motion by Council Member the second of Council Member and upon a vote of_in favor and against. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk TOWN COUNCIL COMMUNIQUE Meeting Date: September 17, 2001 Agenda Item: F Readin g and Discussion: Snowmass Club Amended Comprehensive Sign Plan Topics: • Number and Separation Distance of Project or Joint Identification Signs (pp. 2 & 3 of PC resolution; p. 2 of staff report) • Verification of Sign Heights (p• 2 of PC resolution; pp. 2 & 3 of staff report) • Sign Location near Public Streets (p• 3 of PC resolution; p. 3 of staff report) • Acceptability of Illustrative Plan View Details (p• 3 of PC resolution; p. 3 of staff report) Presented By: Jim Wahlstrom, Senior Planner Core Issues: Following the Sign Code criteria, above is the list of core issues staff identified with the Amended Comprehensive Sign Plan application. The materials, the color palette, the sign details, and the deer emblem on the information signs were all found to be acceptable to the Planning Commission. Staff also found that a majority of the signs, dimensions and square footage areas comply with the Sign Code. Please see the table on the first page of the staff report. General Info: Included with this Communiqu6 is the following information for Town Council review and consideration: • Draft of the Town Council Ordinance No. 23, Series of 2001 with exhibits that were referenced in the Planning Commission resolution (attached). Staff felt the application was minor in nature and therefore has prepared the ordinance in advance for review by Town Council. Many of the provisions in the ordinance are the same as outlined in the Planning Commission resolution; • Staff report with analyses and staff recommendations and summary of recommendations or conditions by the Planning Commission (attached). The staff report also references by exhibit the old Ordinance No. 16, Series of 2001, which is the current Comprehensive Sign Plan for the Snowmass Club and Lodge, and the Planning Commission Resolution No. 25, Series of 2001, without the exhibits which are attached to the draft Town Council Ordinance No. 23, Series of 2001. • Separate handout from applicant with a letter of description, enlarged sign details, and the colored logo proposed. \WT_TOSV\BLO_PLAN%userywlSnowmassClubll%TC Memo 09-17-01 SMC CSP.doe I Council Options: • Identify the Planning Commission findings and conditions deemed acceptable in response to the core issues; and/or • Determine whether the draft ordinance is acceptable to proceed with or without amendments to second reading on October 1, 2001. Staff Staff recommends that the Town Council follow the conduct of Recommendation: meetings per the Code as follows: 1) Summary presentation by staff of the signs proposed and the affected core issues with this application; 2) Applicant's detailed presentation of the Comprehensive Sign Plan Amendment and response to the core issues; 3) Questions to staff or applicant by Town Council members with subsequent response by applicant and/or staff specifically related to the core issues; 4) Accept comments or questions from the public; 5) Provide direction to staff concerning the language desired in the ordinance. Staff finds that the Planning Commission addressed the core issues adequately and finds that the draft ordinance, which incorporates the Planning Commission conditions, could proceed as is to the second reading October 1, 2001; and 6) Schedule item for the public hearing and second reading of the ordinance on October 1, 2001. This date was previously published in the Snowmass Sun on September 12, 2001. \\NT_TOSV\BLD_PLAN\useNvASnowmassClubll\TC Memo 09-17-01 SMC CSP.doc 2 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE NO. 23 SERIES OF 2001 AN ORDINANCE AMENDING COMPREHENSIVE SIGN PLAN FOR THE SNOWMASS CLUB. WHEREAS, the Snowmass Village Town Council adopted Ordinance No. 25, Series of 1984, amending the Land Use Code and establishing regulations for signage within the community; and WHEREAS, the Snowmass Village Town Council subsequently adopted Ordinance No. 16, Series of 1993, approving a Comprehensive Sign Plan for the Snowmass Club and Lodge; and WHEREAS, the Snowmass Village Town Council subsequently adopted Ordinance No. 4, Series of 1998, and Ordinance No. 7, Series of 2000, amending provisions within the Land Use Code which included regulations for signage within the community; and WHEREAS, Section 16A-4-560 of the Land Use Code establishes a provision for a Comprehensive Sign Plan, the intent of which is to provide flexibility from the adopted sign standards when said Plan receives special review by the Town; and WHEREAS, the Snowmass Club Associates has submitted a Comprehensive Sign request on June 21, 2001 in accordance with the provisions established in the Land Use Code; and WHEREAS, a public meeting was held on August 8, 2001 before the Planning Commission to review the application, consider staff recommendations, and receive public comment; and WHEREAS, the Town's Planning Commission passed a resolution approving the Amended Comprehensive Sign Plan with conditions per conditions outlined in Resolution No. 25, Series of 2001; and WHEREAS, a public meeting will be held by the Town Council on September 17, 2001 followed by a public hearing on October 1, 2001 to review the application, consider Planning Commission and staff recommendations, and receive public comment; and WHEREAS, a required 15-day public hearing notice was published in the Snowmass Sun on September 12, 2001, and the applicant submitted verification TC Ord.01-23 Page 2 of 4 that a public hearing notice was send to property owners within 300 feet of property following the procedures outlined in Code Sections 16A-4-560 and 16A-5-60. Section One: Findings. WHEREAS, the Town Council has reviewed the Amended Comprehensive Sign Plan for the Snowmass Club, considered Planning Commission and staff recommendations, and considered the public comments on the application, and finds the following: 1. The Snowmass Club Associates has presented special circumstances which deserve flexibility from the standards prescribed in Chapter 16A-4-500, Sign Standards, of the Land Use Code and that said flexibility is in the best interest of the community. 2. The Amended Comprehensive Sign Plan has been submitted in accordance with requirements of the Land Use Code, as described in Section 16A-4- 560. 3. The Amended Comprehensive Sign Plan for Snowmass Club shall supercede the Comprehensive Sign Plan for Snowmass Club and Lodge approved via Ordinance No. 16, Series of 1993. 4. The Amended Comprehensive Sign Plan is consistent with the surrounding landscape and does not present any adverse impacts. 5. The Amended Comprehensive Sign Plan is in conformance with the general interest of the Town sign regulations and actually complies with a majority of the sign standards. 6. The signs proposed within the Amended Comprehensive Sign Plan are located on or beside the Snowmass Club Associates property, as identified on the attached vicinity map as part of Exhibit A. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Snowmass Village, Colorado, that: Section Two: Action. The Town Council hereby approves the Amended Comprehensive Sign Plan, as attached hereto as Exhibit A, for the Snowmass Club, subject to the recommendations, comments, concerns and conditions noted below in Section Three of this ordinance. Said plan shall supersede the Town's sign regulations, as TC Ord. 01-23 Page 3 of 4 described in Chapter 16A-4-500, Sign Standards, of the Land Use Code, only with respect to the signs identified herein. Section Three: Recommendations, Comments, Concerns and Conditions. 1. The logos (deer emblem) represented on the information sign details is not considered advertising. 2. The maximum height for Project Sign B in the circular-shaped island near main entrance to Club shall be five (5)feet per previous approval. 3. The height for Sign H located at Highline Road and Brush Creek Road was acknowledged as being a maximum 50 inches. 4. It is acknowledged that the Municipal Code Section 16A-4-520(2) states, "Either one (1) freestanding, on-premises sign or one (1)joint identification sign shall be permitted at each vehicular access point to a business or the group of businesses advertised on the sign. There shall be a minimum of one hundred (100) feet between freestanding, on-premises signs of an individual business. There shall be a minimum of one hundred (100)feet between joint identification signs permitted for a group of businesses located in the same building or building complex. In no case shall there be more than one (1) freestanding, on-premises or joint identification sign permitted at any access point." Planning Commission finds that Sign A, within the circular island near the front entrance, is not located at an access point and tends to serve the purpose of identifying the Club entry for users entering from Clubhouse Drive. 5. The location of Joint Identification Sign A (near the main entrance on Snowmass Club Circle) and Information Sign C2 (near the intersection of Snowmass Club Circle/Clubhouse Drive) shall be located outside of the public right-of-way. In addition, the location of these signs shall be coordinated with the Town's Public Works Department to meet sight distance requirements. 6. Lighting for Sign A shall be indirect, shielded and downlighted to prevent light pollution. 7. It is acknowledged that existing indirect lighting for Signs B, D2 and H will be utilized. 8. The applicant supplied enlarged plan view details of the affected areas showing the exact location of the signs in relation to existing improvements, landscaping, shrub/flower bed improvements, and curb locations (attached as part of Exhibit A). The plan views submitted are considered acceptable. TC Ord.01.23 Pape 4 of 4 9. It is understood that the Comprehensive Sign Plan will be subsequently amended to address the appropriate signage needs for the Phase II improvements once approved and constructed. READ, APPROVED AND ADOPTED, by the Town Council of the Town of Snowmass Village on First Reading on September 17, 2001 upon a motion by Council Member , the second of Council Member and upon a vote of_ in favor and _ against. READ, APPROVED AND ADOPTED, by the Town Council of the Town of Snowmass Village on Second Reading on October 1, 2001 upon a motion by Council Member , the second of Council Member and upon a vote of_ in favor and _ opposed. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk DES1cn Pap Iof19 CUSTOM SIGNAGE SIGN SYSTEMS IDENTITY Snowmass Club ;� Comprehensive Sign Plan Aspen skiing Company . Apr0 2.2007 Yoseen Design Studio 434 Turner Drive Durango, Colorado 81303 USA RECEIVED v 970.247.4467 f 970.385.4005 JUN 2 12001 yds®fionriecner • • ca m.ay O&ft4 rw+ ALI., off a �„ • /'/! _-"rte � ! �- i� (, u cr (, i } A. e> SNOWMASS LODGE& CLUB s f .Snowmass Village,Colorado 1l r�ro �i rL � 84' EXHIBIT A o' Page 3 of 19 I � - SQOMAQSS Club G O Q O 3V8'X7V2' X84' GLUE LAM BEAM 29112' X52 �(�aL�t�q R�� //�� FL7u. OVAL SNO S CLUB ( 8.37 -S&Lfr 1 84' 51/8' X6' X80V4' GLUE LAM BEAM u�v'AUaRANT & BAR 4 T GOLF PIS® SHOP TYPICAL FALSE POSr F 20' X 57 VZ C7.g1 SQ.PL) a BACKBOARD w/ 5 114' x SW o OONSEABLE PMIMS y c d O O ad e Z a S Z r 6 � NO �i 0 .y/oOl/YRf: April 2, 2001 e o , O iovJ o r r + p. o d. .o It �o C' ' 1 A gy j1�I Q mD ProleCt NdmB:'rn.s..�.„�.....an• y ,g Item Name/Description: A/^vrr sle.%•• 1b p Slxe: NrS t'p ^p Ouanity. As sew. n O'• a u , ,. �n,y l � w LL n uhl •� rt .� 4 �j. y �.6! �a 4[2 r Ir rj IL 1 • u J. O o +4- l w�H l A U U o O $ CD y o U AAa P Q V x eD b o Project Name: ow Item Name/DeSCdptlon: Muu..Ys-Me Size: Nrs puanity: As shu _ y r�•D 4 M �• O y u�` � T 0 ° T 00 CD ZI Ct D N N Cae R sx ea Project Name:Me.S—m—alb. y e Item Name/Description: Mat-.srr.Ple. � ; e . �' tf Size: N' g Ouanity: As snow. •+ .. P °•.n� WEXHIBIT A Page 8 of 19 SIOM+aSS Club 5r Sr F �a�a T�3wiVrXW vo \svrx7vrxw• e i r LAM SEM VII:k�k�IIS� W'Mr a vz 9a Pr.) w= a vz Bo.M M011 OWL Kau OYIL a w• 5VrXI VW svrxrxODVW QJJE LAM BEAN GL LIE LAM BEAM \ nrrAL FALSE PW \ 71AGL BASE POSr Lac (an F I o F 6 V N zA ' Pm �� IL mo s r.Ud u..: - April 2, 200! T CDy CD 0 P Q V y x V SL=1 ea Project Name: M: 're.•�^^�^••���' a Item Name/Description: 2m ,s Ron • i e ti size: Nn F a gOuanitY: As shm EXHIBIT A Pop to d to The Snowm Lac xno" H Fu z IN • � • vrohet etan>a Sno...��ss c[..4 Item Nam!/tlBeplptlmc ST`_ Dace .X3.0 u Stt -an- O Ouanttr. T� ©2001 umt mm Tj m Yaseea Design Stadia• 434 Turner Drive •Durango, Colorado 87303• V 970.247.4467• f 970385.4005 Ow A \ a � ' A Zo . . DESIGN WO RKS I IOP The Snowmass Club Snowmass Village, Col . . M- irk dIMS, NM ®R i. Im DESIGNWORKSHOP The Snowmass Club . . v// 2m W a �/ 17 T span. 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Comment Aw.a cm.eo wait ge-Site G ' NCt>acked Proj.Num Date Sheet Scab rOc* .re70)a7o.�y7 as tea owmoot oor Ao r.io Planning Division Staff Report Project Name: Snowmass Club Comprehensive Sign Plan Amendment Part 1: Summary of Application and Major Issues Applicant Information: Applicant: Aspen Skiing Company Owner: Snowmass Club Associates Contact: Don Schuster, Vice President of Real Estate, Aspen Skiing Co. Geri VanMoorsel, Project Architect, Aspen Skiing Co. Project Summary: The Aspen Skiing Company (Owner: Snowmass Club Associates) submitted a Comprehensive Sign Plan (CSP)Amendment application for the Snowmass Club property on June 21, 2001. The application proposes 11 signs for the property. Of these signs, two are a redesign or replacement of existing signs (one of which was previously permitted), eight signs are new, four of which are information signs. The information signs are six square feet in size and are typically exempt from the sign permitting process. The signs will incorporate a uniform color palette. See the separate handout of the applicant's letter of description, the enlarged sign details and illustrations. Below is a table summarizing the applicant's CSP proposal: X16 a Sign Sign Type Height Height Width Width Display Area Display I.D. Allowed Proposed Allowed Proposed Allowed per Area per per Code Proposed Code Code A Joint I.D. 7' 7' 7' 7' 31.5 s.f. 16.4 s.f. B Project 5' 5' 7' Unknown, 17.5 s.f. 24.0 s.f. but (18.9 s.f.existing existing approved— reduced from 22.0 s.f. c Info N.A. 7' N.A. 38" 6 s.f. 5 s.f. C2 Info N.A. 7' N.A. 32" 6 s.f. 3.5 s.f. D Info N.A. 7' N.A. 32" 6 s.f. 3.5 s.f. D2 Info N.A. 7' N.A. 32" 6 s.f. 3.5 1111 E Info N.A. 7' N.A. 32" 6 s.f. 3.5s. . F Advertising 5' 5' 7' 32" 17.5 s.f. 3.5 s.f. G Info N.A. 7' N.A. 32" 6 111 3.5 s.f. G1 Wall— N.A. 3.2'(sign) N.A. 5.5' 14 s1. 13.3 s.f. Project H Project 1 5' 1 50" 7' 10' 1 17.5 s.f. 25 s.f. Applicant's Request: Approval of the Amendment to the Comprehensive Sign Plan (CSP)for Snowmass Club (Reference Code Sections 16A-4-560). 1 History or Background: Ordinance No. 16, Series of 1993, approved the current Comprehensive Sign Plan for the Snowmass Club and Lodge (attached Exhibit 1). However, the proposed amended Comprehensive Sign Plan would supercede this ordinance, if approved. Core Issues: 1. Number and Separation Distance of Project/Entry Signs. The Sign Code states "Either one (1)freestanding, on-premises sign or one (1)joint identification sign shall be permitted at each vehicular access point to a business or the group of businesses advertised on the sign. There shall be a minimum of one hundred (100) feet between freestanding, on-premises signs of an individual business. There shall be a minimum of one hundred (100)feet between joint identification signs permitted for a group of businesses located in the same building or building complex. In no case shall there be more than one (1)freestanding, on-premises or joint identification sign permitted at any access point" Staff Recommendation: The sign is not in proximity to the main vehicular entrance on Snowmass Club Circle and is not prominently visible from the street. It seems that the sign is not meant to advertise the Club to traffic on nearby streets, but serves to identify the main entrance to the Club for users entering the site from Clubhouse Drive or the parking area from nearby streets. Planning Commission Recommendation: (pp. 2 B 3 of PC resolution— Exhibit 2) Planning Commission finds that Sign A, within the circular island near the front entrance, is not located at an access point and tends to serve the purpose of identifying the Club entry for users entering from Clubhouse Drive and does not need to meet the separation requirement of 100 feet. 2. Sign Height for Entry Sign. The height proposed for Sign B should be determined with this CSP. It was previously approved at five feet, but the new detail provided does not show a height dimension. Staff Recommendation: The height dimension should be reflected on the sign detail. Planning Commission Recommendation: (p. 2 of PC resolution) At the Planning Commission meeting it was revealed that this sign would not exceed five feet in height as per previous approval, and the Planning Commission had no issue with this height. 3. Sign Height of Project Sign. The initial application did not indicate the height of the project sign at Highline Road and Brush Creek Road. Staff Recommendation: The height dimension should be reflected on the sign detail. 2 Planning Commission Recommendation: (p. 2 of PC resolution) The applicant indicated at the Planning Commission meeting that it would be 50- inches in height, and the Planning Commission had no issue with this height. 4. Sign Locations near Public Streets. Verification of the exact location of Sign A and Sign C2 should be addressed. The initial application showed these signs within the public right-of-way for Snowmass Club Circle. Staff Recommendation: If the signs remain in this location, then staff recommends that a revocable license be executed through the Public Works Department. Planning Commission Recommendation: (p. 3 of PC resolution) Planning Commission recommended that these signs be located outside of the public right-of-way. Further, Planning Commission stated that these sign locations be coordinated with the Public Works Department to address sight distance requirements. Planning Commission also conditioned that lighting for the project sign near the main entrance be indirect using downcast light fixtures. 5. Plan View Details. The proposed Comprehensive Sign package was previously submitted without enlarged plan view details of the affected areas showing the location of the signs, including the setback dimensions, in relation to existing improvements, landscaping, curb location and existing/proposed walkway locations. Staff Recommendation: Plan view details should be provided, which the applicant did on the night of the Planning Commission meeting. Staff previously recommended that the enlarged plan view details show proposed landscaping improvements around the signs, especially the project identification signs, such as shrub and/or flower beds to improve the appearance of the entryway. Planning Commission Recommendation: (p. 3 of PC resolution) The Planning Commission found the plan view details presented at the meeting acceptable, with the exception of the condition above concerning locating signs outside of public rights-of-way. The plan view details have since been incorporated as exhibits in the Planning Commission resolution and in the draft Town Council ordinance. Summary of Staff Recommendation: Staff recommends that the Town Council follow the review criteria and the Planning Commission conditions per the attached Resolution No. 25, Series of 2001 (Exhibit 2), and subsequently approve the attached ordinance, considering whether the comprehensive sign plan contains appropriate limitations within its plan stipulations to ensure that the sign plan will minimize its impact on surrounding land uses and Is compatible with the purposes of this affected Code section. 3 Part 2: Detailed Case Analysis (for reference and informational purposes only) Public Notification: A 15-day public hearing notice was published in the Snowmass Sun on September 12, 2001. The applicant submitted verification of the public hearing notice to property owners within 300 feet of the site. No posting of the site was required for this type of application. Community Referrals: Referral packages were mailed to the following groups and agencies for review and comment: Public Works, Transportation, Police, Engineering, Snowmass Water and Sanitation, Snowmass-Wildcat Fire Protection District, Landscaping/ Parks/ Trails, Holy Cross Electric, US West, and AT&T Cable. No comments were received from these agencies. Code Criteria for Review and Approval: (Also see the Core Issues section in this report for list of analyses and staff recommendations relating to the review standards): Consideration whether the Comprehensive Sign Plan contains appropriate limitations within its plan stipulations to ensure that the sign plan will minimize its impact on surrounding land uses and is compatible with the purposes of this affected Code section (see below). Purpose per Sign Code Section 16A-4-560(a): There are special circumstances within the Town that deserve flexibility from the standards prescribed in the Sign Code when such flexibility is in the best interest of the community. The purpose of this section is to authorize a comprehensive sign plan to be submitted so as to afford such flexibility, while still meeting the purpose of this Division. Attachments: Exhibit 1: Ordinance No. 16, Series of 1993 (the current Comprehensive Sign Plan) Exhibit 2: Planning Commission Resolution No. 25, Series of 2001, without the referenced exhibits which are duplicated as exhibits behind the Town Council ordinance 4 Exhibit 1 Page 1 of 3 SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE NO. 16 SERIES OF 1993 AN ORDINANCE APPROVING A COMPREHENSIVE SIGN PLAN FOR THE SNOWMASS LODGE AND CLUB. WHEREAS, the Snowmass Village Town Council adopted Ordinance No. 25, Series of 1989, amending the Land Use Code and establishing regulations for signage within the community; and WHEREAS, Section 16. 030 of the Land Use Code establishes a provision for a Comprehensive Sign Plan, the intent of which is to provide flexibility from the adopted sign standards when said Plan receives special review by the Town; and WHEREAS, the Snowmass Lodge and Club has submitted a Comprehensive Sign request in accordance with the provisions established in the Land Use Code; and WHEREAS, a public hearing . is scheduled for December 6, 1993 before the Town Council to receive public comment; and WHEREAS, the Town Council has reviewed the request and finds the following: 1 . The Snowmass Lodge and Club has presented special circumstances which deserve flexibility from the standards prescribed in Chapter 16. 0 of the Land Use Code and that said flexibility is in the best interest of the community. 2 . The Plan has been submitted in accordance with requirements of the Land Use Code, as described in Section 16. 030. 3. The Plan is consistent with the surrounding landscape and does not present any adverse impacts. 9 . The Plan is in conformance with the general interest of the Town sign regulations. 5. The sign for which a variance from the provisions of the Land Use Code is requested, is located on Snowmass Lodge and Club property. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Snowmass Village, Colorado, that: Section One: Action The Town Council hereby approves the Comprehensive Sign Plan, as attached hereto as Exhibit A, for the Snowmass Lodge and Club. Said plan shall supersede the Town's sign regulations, as described in Chapter 16. 0 of the Land Use Code, only with respect to the one sign identified herein. All other signs at the Exhibit 1 Page 2 of 3 Snowmass Lodge and TC Ord 93-16 Page 2 Club shall be consistent with the Land Use Code, or as now exists on the property. INTRODUCED, READ AND ADOPTEb, as amended, on first reading by the Town Council of the Town of Snowmass Village, Colorado on the 29th day of November, 1993 by a vote of 6 in favor to 0 opposed. Councilmember Carr was absent. INTRODUCED, READ AND ADOPTED, as amended, on second reading by the Town Council of the Town of Snowmass Village, Colorado on the 6th day of December, 1993 by a vote of 3 in favor to 2 opposed. Carr, Mercatoris, and Blake were in favor. Hooker and Shore opposed. Councilmembers Tippett and Unger were absent. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL James H. Hooker, Mayor ATTEST: Trudi Worline, Town Clerk iT • Cl) co t m Ol Wa Owl 0.3 i 1 w a Q W F Q 44 I T O 11 O 4 0 l4 0." 41 L) l, Co t Exhibit 2 TOWN OF SNOWMASS VILLAGE Page 1 of 3 PLANNING COMMISSION RESOLUTION No. 25 SERIES OF 2001 A RESOLUTION APPROVING AN AMENDED COMPREHENSIVE SIGN PLAN FOR THE SNOWMASS CLUB. WHEREAS, the Snowmass Village Town Council adopted Ordinance No. 25, Series of 1984, amending the Land Use Code and establishing regulations for signage within the community; and WHEREAS, the Snowmass Village Town Council subsequently adopted Ordinance No. 16, Series of 1993, approving a Comprehensive Sign Plan for the Snowmass Club and Lodge; and WHEREAS, the Snowmass Village Town Council subsequently adopted Ordinance No. 4, Series of 1998, and Ordinance No. 7, Series of 2000, amending provisions within the Land Use Code which included regulations for signage within the community; and WHEREAS, Section 16A-4-560 of the Land Use Code establishes a provision for a Comprehensive Sign Plan, the intent of which is to provide flexibility from the adopted sign standards when said Plan receives special review by the Town; and WHEREAS, the Snowmass Club Associates has submitted a Comprehensive Sign request on June 21, 2001 in accordance with the provisions established in the Land Use Code; and WHEREAS, a public meeting was held on August 8, 2001 before the Planning Commission to review the application and receive public comment; and Section One: Findings. WHEREAS, the Planning Commission has reviewed the request and finds the following: 1. The Snowmass Club Associates has presented special circumstances which deserve flexibility from the standards prescribed in Chapter 16A-4-500, Sign Standards, of the Land Use Code and that said flexibility is in the best interest of the community. PC Reso. 01.25 Exhibit 2 Page 2 of 3 Page 2 of 3 2. The Amended Comprehensive Sign Plan has been submitted in accordance with requirements of the Land Use Code, as described in Section 16A-4- 560. 3. The Amended Comprehensive Sign Plan for Snowmass Club shall supercede the Comprehensive Sign Plan for Snowmass Club and Lodge approved via Ordinance No. 16, Series of 1993. 4. The Amended Comprehensive Sign Plan is consistent with the surrounding landscape and does not present any adverse impacts. 5. The Amended Comprehensive Sign Plan is in conformance with the general interest of the Town sign regulations and actually complies with a majority of the sign standards. 6. The signs proposed within the Amended Comprehensive Sign Plan are located on or beside the Snowmass Club Associates property, as identified on the attached vicinity map as part of Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the Town of Snowmass Village, Colorado, that: Section Two: Action. The Planning Commission hereby approves the Amended Comprehensive Sign Plan, as attached hereto as Exhibit A, for the Snowmass Club, subject to the recommendations, comments, concerns and conditions noted below in Section Three of this resolution. Said plan shall supersede the Town's sign regulations, as described in Chapter 16A-4-500, Sign Standards, of the Land Use Code, only with respect to the signs identified herein. Section Three: Recommendations, Comments, Concerns and Conditions. 1. The logos (deer emblem) represented on the information sign details is not considered advertising. 2. The maximum height for Project Sign B in the circular-shaped island near main entrance to Club shall be five (5)feet per previous approval. 3. The height for Sign H located at Highline Road and Brush Creek Road was acknowledged as being a maximum 50 inches. 4. It is acknowledged that the Municipal Code Section 16A-4-520(2) states, "Either one (1) freestanding, on-premises sign or one (1)joint identification sign shall be permitted at each vehicular access point to a business or the group of businesses advertised on the sign. There shall be a minimum of one --------------- -------------- PC Reso.01-25 Page 3 of 3 Exhibit 2 Page 3 of 3 hundred (100) feet between freestanding, on-premises signs of an individua, business. There shall be a minimum of one hundred (100) feet between joint identification signs permitted for a group of businesses located in the same building or building complex. In no case shall there be more than one (1) freestanding, on-premises or joint identification sign permitted at any access point." Planning Commission finds that Sign A, within the circular island near the front entrance, is not located at an access point and tends to serve the purpose of identifying the Club entry for users entering from Clubhouse Drive. 5. The location of Joint Identification Sign A (near main entrance on Snowmass Club Circle) and Information Sign C2 (near intersection of Snowmass Club Circle/Clubhouse Drive) shall be located outside of the public right-of-way. In addition, the location of these signs shall be coordinated with the Town's Public Works Department to meet sight distance requirements. 6. Lighting for Sign A shall be indirect, shielded and downlighted to prevent light pollution. 7. It is acknowledged that existing indirect lighting for Signs B, D2 and H will be utilized. 8. The applicant supplied enlarged plan view details of the affected areas showing the exact location of the signs in relation to existing improvements, landscaping, shrub/flower bed improvements, and curb locations (attached as part of Exhibit A). The plan views submitted are considered acceptable. 9. It is understood that the Comprehensive Sign Plan will be subsequently amended to address the appropriate signage needs for the Phase II improvements once approved and constructed. INTRODUCED, READ, AND ADOPTED, as amended, on the motion of Planning Commission member Fridstein and the second of Planning Commission member Benson by a vote of 5 in favor and 0 against, on this 8th day of August, 2001. TOWN OF SNOWMASS VILLAGE PLANN COMMISSION George P. ug ins, C rman ATTEST: A&,-k tY � ti Sherry M n ire, Planning Commission Secretary TOWN COUNCIL COMMUNIQUE Meeting Date: September 17, 2001 Agenda Item: Second Reading— Ordinance 19, Series of 2001, Offenses Relating to Ski Areas and Recreational Facilities Presented By: Art Smythe/Brian Olson Core Issues: Offenses relating to the use of skiing and other recreational facilities in the Town have increased dramatically over the last few years. The current practice of utilizing only state statutes to address these violations is cumbersome and is not always sufficiently applicable. General Info: The text of these regulations remains unchanged from First Reading. Council Options: 1. Approve the ordinance as presented. 2. Decide not to approve the ordinance. Staff Recommendation: Staff recommends approval of the ordinance. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE No. 19 . SERIES OF 2001 AN ORDINANCE AMENDING CHAPTER 10 OF THE MUNICIPAL CODE ESTABLISHING OFFENSES RELATING TO SKI AREAS AND RECREATION FACILITIES. WHEREAS, the Police Department has recommended to the Town Council that offenses relating to ski area and recreational facilities be established; and WHEREAS, the establishment of such offenses will allow the local enforcement of certain offenses that are violations of the laws of the State of Colorado but are not violations of the Municipal Code; and WHEREAS,the Town Council finds that the adoption of this Ordinance is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as follows: 1. Chapter 10 Amendment. Article VII Offenses Relating to Ski Areas and Recreational Facilities is hereby added to Chapter 10 of the Municipal Code, as follows: 10-121 Definitions. As used in this Article, the following words shall be construed to have the meanings defined below: 1. Recreational facility means any recreational property for which the operator requires a user or entry fee, including without limitation, any golf course, tennis court, swimming pool, or athletic club. 2. Skiing facility means any related property within the ski area for which the operator requires a user or entry fee, including without limitation, any half-pipe, terrain park, inner tube park, or race course. 3. Skiing service means any service in connection with any ski area for which the operator requires a user fee, including without limitation, any service or instruction offered or provided by any ski instructor or ski school. 4. Event facility means any facility for which the operator requires a user or entry fee, including without limitation, any conference center facility or room, or any festival site, or hall, or any other structure or site not open to the public. 5. Open to the public means a premises which by its physical nature, function, custom, usage, notice or lack there of, or other circumstances at the time would Ordinance No. 19, Series of 2001 Page 2 cause a reasonable person to believe no permission to enter or remain is required. 6. Passenger tramway means a device used to transport passengers uphill on skis or otherwise, or in cars on tracks, or suspended in the air by the use of steel cables, chains,or belts, or by ropes, and usually supported by trestles or towers with one or more spans. Passenger tramway includes but is not limited to additional devices as defined in section 25-5-702 (4) C.R.S. 10-122 Skiing in a closed area prohibited. No skier shall ski on a ski slope or trail that has been posted as Closed pursuant to C.R.S. 33-44-107, as amended. 10-123 Deceptive use of a facility. It is unlawful for any person to knowingly obtain or attempt to obtain the use, benefit or enjoyment of any skiing facility, or skiing service, or passenger tramway, or recreational facility, or event facility by any false pretense, trick, or deceptive means. 10-124 Using a false ticket. It is unlawful for any person to knowingly possess, offer, use, present, sell or give away, any false, simulated, spurious, sham, altered, forged, counterfeit, defaced, non-transferable or mutilated ticket, token, pass, badge, pin, or other device which then entitles the bearer to the use, benefit, or enjoyment of any skiing facility, or skiing service, or recreational facility, or event facility. 10-125 Making a false ticket. It is unlawful for any person to knowingly falsify,alter, forge, counterfeit, deface or mutilate any ticket, token, pass, badge, pin, or other device which then entitles the bearer to the use, benefit, or enjoyment of any skiing facility, or skiing service, or recreational facility, or event facility, or to make or manufacture any simulated, bogus, spurious, or sham ticket, token, pass, badge. pin, or other device purporting to entitle the bearer to the use, benefit, or enjoyment of any skiing facility, or skiing service, or recreational facility, or event facility. 10-126 Unlawful resale of a lift ticket or coupon. It is unlawful for any person, with the intent to profit therefrom, to resell or offer to resell any ticket, token, pass, badge, pin, coupon, or other device which then entitles the bearer to the use, benefit, or enjoyment of any skiing facility or skiing service. 10-127 Penalty assessment. The following penalty assessments are declared to be mandatory and minimum: Skiing in a closed area prohibited (Sec. 10-122) Ordinance No. 19, Series of 2001 Page 3 First offense $150.00 Second offense Summons Deceptive use of a facility (Sec. 10-123) First offense $150.00 Second offense Summons Using a false ticket (Sec. 10-124) First offense $150.00 Second offense Summons Making a false ticket (Sec. 10-125) First offense Summons Theft by resale of a lift ticket or coupon (Sec. 10-126) First offense Summons 2. SeverabilitV. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on First Reading on September 10, 2001 upon a motion by Council Member Mercatoris, the second of Council Member Virtue, and upon a vote of 5 in favor and 0 against. Ordinance No. 19, Series of 2001 Page 4 READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on Second Reading on September 17, 2001 upon a motion by Council Member ,the second of Council Member and upon a vote of_ in favor and _ against. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SEPTEMBER 4, 2001 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, September 4, 2001 at 1:00 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Arnold Mordkin, Richard Virtue and Robert Purvis COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Gary Suiter, Town Manager; Steve Connor, Town Attorney; Hunt Walker, Public Works Director; Art Smythe, Chief of Police; Joe Coffey, Housing Manager; Marianne Rakowski, Finance Director; Carey Shanks, Assistant to the Town Manager; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Jim Wahlstrom, Senior Planner; Brian Olson, Police Sergeant; Trudi Worline, Town Clerk PUBLIC PRESENT: John Dresser, Gideon Kaufman, Richard Shaw, John Rex, Jim Horowitz, Gerd VanMoosel, Sherry Sanzone, David Bellack, Bill Kane, Don Schuster, Brent Gardner-Smith, Doug Graybeal, Jerome Simecek and other members of the public interested in Agenda items for this Meeting. REGULAR AGENDA Item No. 2: RESOLUTION NO. 37 SERIES OF 2001 A RESOLUTION AUTHORIZING CONCURRENT REVIEW OF THE SNOWMASS CENTER EXPANSION SKETCH AND SNOWMASS CLUB PHASE II PRELIMINARY PLANS PURSUANT TO SECTION5-300 (13)(3) OF CHAPTER 16A OF THE MUNICIPAL CODE. 09-04-01 tc Page 2 Mercatoris made a motion to approve Resolution No. 37, Series of 2001, seconded by Virtue. The Planning Director explained that approval of this Resolution would allow Council to review both the Snowmass Center Expansion application as well as the Snowmass Club Phase II Preliminary PUD application during the course of this Meeting. He stated that no further review would occur on the Snowmass Center expansion until the Snowmass Club Preliminary Review is concluded at the end of September, 2001. After further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. DISCUSSION AGENDA Item No. 3: SITE VISIT - SNOWMASS CENTER REDEVELOPMENT At this time, Council left the Meeting room to tour the proposed Snowmass Center Redevelopment site. Jim Wahlstrom, Senior Planner stated that the Fire Department would also provide a demonstration of the area necessary for safety equipment accessibility. NOTE: The following item was included in the Town Manager's Report. Council chose to take this time to respond to staff comments presented to Council by Jose Santiago at a previous meeting. FOLLOW UP WITH DEPARTMENT HEADS Council Member Purvis expressed Council's reply to staff, stating their appreciation for staffs frank, thoughtful, intelligent series of comments provided to facilitator, Jose Santiago. Council discussed the issues and agreed to refrain from "shooting the messenger", recognized the Town Manager as the channel of communication between staff and Council Members and stated that Council consensus and/or final decision could be determined by a majority rule of Council. Mayor Manchester explained that an effort is being made to improve functions of the Town and in order to be successful, it is necessary to maintain and improve the honest interaction between Council and staff. He encouraged staff to contact the Town Manager with any ideas or problems. The Manager would in turn, relay to the Mayor. He encouraged staff to request clarity if uncertain. Item No. 5: RECREATION FACILITIES REGULATIONS Art Smythe, Chief of Police, explained that he would like to introduce an Ordinance in the near future to address offenses that occur at our ski area and other recreational facilities. He further explained that the Town currently utilizes State laws and the County Court system to address the offenses, and by adopting local law, issues can be addressed more efficiently. Since the matters are of local concern, it would be more appropriate to have local law enacted and 09-04-01 tc Page 3 utilize the Town's Municipal Court system. After further discussion, Council directed Smythe to provide an Ordinance for Council review and consideration. Item No. 4: TOSV SIGN CODE (EXEMPT SIGNAGE) The Planning Director stated that the purpose of this discussion is to receive Council direction regarding a revised Sign Code and to provide policy direction to staff on exempt signage. He proposed that Council set a date for a site visit to the Mall area. Conrad proposed construction of a generic sign, designed by the Town for all realtors to utilize for the purpose of guiding the public to an "open house". Council discussed and determined the definition of an 'open house" for the purpose of using "open house" signs, requested that staff contact Rick Griffin for feedback from the real estate community, proposed management of the Sign Plan by the real estate community, discussed a suggestion that there be one open house per project per week, requested a system for the real estate community to notify the Town of open house locations, and requested that there be one main person to act as a contact for the Town within the real estate community. Council determined that they would meet at Snowmass Photo and Books on September 10, 2001, at 1:00 p.m. for a site visit of the Mall. Staff will invite Planning Commission Members as well as Mall landlords and John Humphrey, a representative of the Mall businesses. Council will discuss development leasing/rental signs, construction signs and special event signs at the September 10, 2001 Regular Meeting. NOTE: Manchester stated that a Public Non-Agenda Item would be heard at this time. Item No. 7: PUBLIC NON-AGENDA ITEMS Jim Horowitz, of Jazz Aspen/Snowmass reported that the Labor Day Jazz Festival was a success. Attendance for Saturday, September 1 was approximately 7,000 people, which included a large percentage of the younger generation and no major incidences. He reported that a goal to vacate the Festival area within 30 minutes after the last venue was successful. Horowitz reported that approximating one-third of the attendees arrived by car, and reported a high usage of the transit system. He further reported approximate attendance as 1,500 on Friday, 4,400 on Sunday and 4,000 on Monday. Virtue 09-04-01tc Page 4 reported complaints that the area was overcrowded on Saturday. Horowitz agreed that 7,000 is maximum capacity for the area. Item No. 6: SNOWMASS CLUB PHASE II PUD Jim Wahlstrom, Senior Planner reported that the Planning Commission has reviewed the Preliminary Application and prepared a Resolution of recommendations for Council. He stated that all submission and Public Notice requirements have been met according to the Town's Municipal Code. Wahlstrom outlined the topics for discussion for this meeting including softball field/events area, zone district limitations, consistency with the Comprehensive Plan and review of the architectural plans. Don Schuster, representing the Snowmass Club, referred to a notebook of exhibits, which reflect changes requested by the Planning Commission and staff. During Sketch Plan Process, Council requested that the applicant investigate a means to provide an access to the golf clubhouse from Brush Creek Road and bring the driving range closer to the golf clubhouse. These requests have been accommodated in the plan and involve moving the softball field and filling in a pond. Sherry Sanzone provided an overview of the current proposed Phase II Preliminary Plan and provided a site map depicting the relationship of the existing ball field location in relation to the new proposed location slightly to the North. She stated that the area would accommodate the template layout required for Jazz/Aspen Snowmass festivals. Horowitz, of Jazz Aspen/Snowmass (JAS) requested that a legal drawing of the ball field (JAS festival area) be provided to the JAS Technical Director for review and approval. Wahlstrom suggested that the Town, JAS and the applicant agree on a minimum site acreage to be specified on the Plat. The group discussed possible locations for JAS Festivals during reconstruction of the ball field area. Schuster confirmed that future entitlement of this ball field area would be provided to the Town at such time when the Town processes the elimination of the land reservation restriction on land proposed for the future construction of golf course hole No. 1, as agreed upon during the Sketch Plan Process. Schuster explained that one of the proposed buildings is now partially located on Parcel 3 and requested a variance to exceed the 44-foot height limit for the architectural improvement purposes. Staff requested that the applicant establish the height of the structure on historic grade as well as on the current grade, which was, established at the time the tennis courts were constructed and provide the information to staff by the next meeting. 09-04-01 tc Page 5 Gerd VanMoosel, requested a variance for the structure encroaching on the 25- foot setback requirement at the edge of the wetlands area, which has been approved by the Army Corp of Engineers, due to the need for emergency equipment access and to provide an acceptable situation of the proposed structure in relation to the Villas North housing. Schuster explained that the underground parking will improve current undesirable drainage into Brush Creek, and reported that the Corp of Engineers has agreed with improvement plans proposed for the Creek area. A Straw Vote, requested by David Bellack, indicated 3 Council Member would approve this request. Council discussed emergency access adjacent to the Villas North, encroachment onto the 30-percent slope, retaining walls, construction and landscaping of the fire access lane and consistency of the project with the Comprehensive Plan. Council took a break at this time to study the project model provided by the applicant. Doug Graybeal, architect, provided an overview of the proposed building interior and exterior designs, exterior materials and changes since Sketch Plan Review. He presented view planes and explained changes to the exterior of the tennis building to address concerns expressed by Council. Council reviewed the schedule for discussion at the September 17, 2001 Meeting. The Planning Director reported that the applicant has requested approval to commence construction on the golf course prior to Final PUD approval. He stated that an Ordinance would be provided for Council consideration on September 17, 2001. After further discussion, Council requested a Meeting on September 24, 2001 to allow for further review and consideration of the Preliminary Plan Resolution and to accommodate Second Reading of the Ordinance whereby the applicant would be requesting to commence construction. A Resolution will be provided to Council on September 10, 2001 to allow a Regular Council Meeting on September 24. REGULAR AGENDA CONTINUED —5:00 P.M. NOTE: Mayor Manchester determined the order of Agenda items to allow set-up for presentation of Item No. 8. Item No. 7: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 9: APPROVAL OF 07-23-01. 08-06-01 and 08-13-01 COUNCIL MEETING MINUTES i 09-04-01 tc Page 6 Virtue made a motion to approve the Meeting Minutes as listed above. Mercatoris seconded the motion. Mordkin requested that on Page 3, last paragraph, first sentence in the Minutes of 08-13-01, the words "Planning Commission" be changed to "Town Council". He also requested that on Page 5, the blank space be removed from the second to the last paragraph. The Town Attorney requested that on Page 6 of the 08-13-01 Minutes, a notation be written under the Item heading Executive Session, stating that the Minutes of the Executive Session were audio-recorded and are in the possession of the Town Attorney. There being no further changes or additions, the Minutes were approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 10: MANAGER'S REPORT Manager Documents/2002 Projects The Town Manager referred to.a revised Town Manager Job Description, Performance Standards and a revised 2001 Project Chart included in the information provided for this Meeting. He requested comments as well as a date to meet with Council to finalize the documents. Housing Issues The Town Manager stated that violations of the Housing Guidelines are being addressed administratively or by the Housing Committee as deemed appropriate. He explained that the Housing Committee will provide comments and recommendations to Council at a Meeting in the near future. Item No. 8: PUBLIC HEARING - RESOLUTION NO. 34, SERIES OF 2001 CONSIDERATION OF A RESOLUTION PUD SKETCH PLAN AUTHORIZING PROCEEDING TO A PRELIMINARY PLAN SUBMISSION TO REDEVELOP AND EXPAND THE SNOWMASS CENTER; PROVIDING OFFICE SPACE, INCREASING THE SIZE OF THE COMMERCIAL AREA AND PARKING FACILITIES, AND ADDING RESIDENTIAL USES IN THE CENTER, BEHIND THE CENTER, AND TO THE NORTHEAST OF THE CENTER ONTO THE FARAWAY RANCH NORTH PARCELS B, F, H and H-1 Mayor Manchester opened the Public Hearing at 6:07 p.m. Wahlstrom stated that all Public Hearing Notification and submission requirements have been met according to the Snowmass Village Municipal Code. He provided information related to previous discussions on this submission held on August 13 and 20, 2001. Manchester stated that a Resolution was approved earlier during this Meeting, which allows concurrent reviews of this application and the Snowmass Club application for this Meeting. 09-04-01 tc Page 7 Richard Shaw of Design Workshop, provided information related to the Comprehensive Plan and the area proposed for redevelopment. He provided Comprehensive Plan maps of the Town Core, Future Land Use and Faraway North CIP and identified existing inconsistencies. Manchester, reporting that he was involved in the most recent Comprehensive Planning process, provided background on the intention of Council for this site at the time of the Comprehensive Plan adoption process. Council discussed the proposed access to Parcels H and H1. Shaw requested a straw vote for construction of the access road, which he explained to be the only available access to the proposed single-family housing units, and which is proposed for construction on 30-percent slopes. Due to the statement made by the applicant that the residential construction would be the economical factor necessary to support the remaining redevelopment proposed, Council suggested the applicant investigate a possible increase in structure height at the current Snowmass Center location, an alternate parking plan or a reduction in the number of residential units in an attempt to avoid the need for construction on 30-percent slopes. John Dresser, representing the Woodbridge Condominium Homeowners Association, stated that his client would be in favor of additional density within the Snowmass Center area to provide the economic engine needed by the developer, and requested that no development occur on Parcels H and H1. In light of the owner's right to develop, he stated a preference for single family housing construction, although a lesser number than proposed, rather than multi- family housing in the area of question. Dresser also stated that regardless of development, the Association stresses the need to address the drainage problem in that area. Jerome Simecek, representing Snowmass Mountain Condominium Homeowners Association, stated that his Association prefers construction of single family homes rather than multi-family structures, although has concerns regarding the location of the settlement pond in relation to Lots 7 and 8 in parcels H1. He stated that multi-family dwellings would increase light pollution and ridge height would be increased. The Association has expressed their desire to work with the landowner regarding alternative access to the residential area through Snowmass Mountain's driveway. Shaw explained that the offer from Snowmass Mountain was for the applicant to provide additional parking spaces for Snowmass Mountain residents along the road, which when studied, would create an unacceptable demand on the roadway and access would still have an impact on 30-percent slopes. The Planning Director stated that the upper two residential building locations encroach onto Open Space land. 09-04-01 tc Page 8 Mayor Manchester stated his concern regarding the proposed location of the access road, visual impact, retaining walls, as well as the construction of and number of single-family structures. He stated the need for a relationship between this development and the Base Village area, envisioning a similar architectural scale, density and character anticipated for the Base Village area. He also stated his willingness to work toward making this project a more acceptable proposal. Purvis questioned if the applicant would be willing to investigate an alternative plan which would address Council's concerns. Shaw stated that there may exist the possibility to study a project whereby the applicant could identify creation of an economic engine for the project generated at the Center, and attempt to resolve the access problem or eliminate it. He proposed a tentative date of October, 2001 to meet with Council and further explore the ideas in an attempt to make it a workable redevelopment program. In response to an inquiry from Shaw, Mercatoris stated that in all probability, there would be additional threshold issues to discuss when the entire project is reviewed by Council. Manchester stated that he felt parking to be a waste of space and suggested that the applicant investigate a means for alternative mobility, which may eventually be tied to the Base Village area as well as to existing shops and restaurants. Conrad outlined the schedule for review of PUD applications in October and assured the applicant of their ability to resume "high priority" status for review of a revised plan at that time. Virtue expressed Council's appreciation and stressed the importance of the Center's commercial area to the Town. Wahlstrom requested that the Public Hearing be closed and re-noticed ten days prior to the Meeting date when Council will review the revised plan. Mayor Manchester closed the Public Hearing at 7:10 p.m. Item No. 10: MANAGER'S REPORT— cont'd Town Manager's Job Description/Project List Manchester stated his approval of the revised Manager's Job Description and Council's Project List. Top of the Village (TOV) /Snowmelt Road The Town Manager requested Council comments regarding a letter sent from the Town to Top of the Village Homeowners Association, outlining the strategy for re- construction of Snowmelt Road. The letter strives to reach a middle ground with TOV, based on a premise that the Town would vacate the driveways and retain ownership of the Road. 09-04-01 tc Page 9 VLF Update The Assistant to the Town Manager provided an update on the Village Leadership Forum (VLF) budget and expenses. He stated that the total amount of expenditures to date is approximately $48,000. He estimated approximately $85,000 to $90,000 for a total amount at completion of the process. Purvis requested a Scope of Work and a list of the incremental expenditures from this date to the end of the process. Council requested the outline be included in the information packet at the next Council Meeting. Item No. 11: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT Snowmelt Road Re-Construction In response to an inquiry from Mordkin, the Public Works Director stated that due to impracticalities, re-construction of Snowmelt Road would begin in the Spring of 2002. He has requested that the Snowmass Water and Sanitation District complete necessary infrastructure in 2001. Parcel "F" Parking Mordkin reported that vehicles are driving around the boulder barricade, set to deter parking in Parcel "F". The Community Development Director reported staff plans to provide Council with a proposal to provide a parking area and reduce some of the impact on area wildlife. The proposal will include moving the parking area, which would be located partially on Town property and partially on Snowmass Land Company property. Motorcycle Traill Manchester reported a citizen complaint of people parking on his property to access a skiing easement next to his home. More recently, a motorcyclist under contract to Dee Bolina, who is conducting wildlife monitoring research on the trail, was using the skiing easement to access the Tom Blake Trail. Staff reported that the Police Department was notified of the infraction and Bolina was notified by an Animal Control officer. Water Park Mordkin reported that a kids survey discussed at the recent Snowmass Resort Association (SRA) Board Meeting, determined that a water park was one of the top "things to do"while on vacation. He requested that the Town continue in their efforts to develop a water park in Snowmass Village. He suggested an open water park that would be tented and heated for Winter use. 09-04-01 tc Page 10 Alpine Slide Mordkin requested that the Town consider and investigate construction of an Alpine Slide in Snowmass Village such as he recently experienced in Steamboat Springs. He suggested that a Slide would not be visible and would increase use of the Summer Chairlift rides and other Summer activities on the Mountain. Golf Cart Overpass Mercatoris inquired about the concrete face of the underpass for golf carts near the Snowmass Club. He requested a more aesthetic facing for the underpass be included as a request in the Snowmass Club Phase II redevelopment proposal. SVRA/Council Representative Meetina Mercatoris reported that at a recent SVRA Board Meeting, the group proposed a meeting with Council Members regarding the future actions and responsibilities of SVRA. Council Members agreed that Mercatoris and Manchester act as representatives of Council to meet with the Executive Committee of the Board to discuss the issues. Manchester reported that he received good support regarding a suggestion on how to transition SVRA into an organization that represents the entire Town. The group discussed numerous policy issues including a concept whereby a Sales Tax would replace the SVRA Civic Assessment Tax. He encouraged Council to attend the SVRA quarterly meetings. Manchester explained that the Board provided a videotape of discussions held with a facilitator regarding various marketing plans. He provided other information discussed at what he reported to be a very good meeting. Mercatoris suggested that copies of the surveys be obtained from SVRA. Manchester stated that a budget was approved, although it will be rewritten and readopted in October. Walsh Residence Virtue stated that the owners of the Walsh residence that burned last year have received a Building Permit to replace the structure. He questioned a need for the owners to meet further requirements. He stated that the Divide Homeowners Association did not receive notice of plans to proceed with construction. The Town Attorney advised that the Divide Homeowners Association contact the owner in question. RFTA Stacjin-q Area In response to an inquiry from Virtue, the Public Works Director stated that construction would begin within the week to provide a more acceptable staging 09-04-01 tc Page 11 area for Roaring Fork Transportation Authority (RFTA) buses on Brush Creek Road near Creekside. The area will allow staging for two buses. Brush Creek Fencing Manchester commended staff on maintenance of the fence along Brush Creek Road. The Community Development Director reported that the project would continue upon receipt of additional wood sealant. Staff will contact the owner and request repair and maintenance of the fencing located on the opposite side of the Road, which is not owned by the Town. Mercatoris requested that staff investigate the Town taking on the responsibility of maintaining fencing on both sides of the Road. Hwy. 82/Brush Creek Road Intersection Sign In response to an inquiry from the Mayor, the Community Development Director reported that issues have arose regarding lighting of the sign to be constructed at the intersection of Highway 82 and Brush Creek Road. A request made to Pitkin County to allow the Town to proceed with excavation and foundation construction while the lighting issue is being resolved has been approved. Item No. 12: CALENDARS Ribbon Cutting Ceremonv The Community Development Director requested a date when Council Members would be available to attend a Ribbon-Cutting Ceremony for the Stream Restoration and Pocket Parking project along Brush Creek Road at Seasons Four Condominium area. Staff will coordinate with the Mayor and notify Council Members. Item No. 13: EXECUTIVE SESSION Mayor Manchester stated the following: At this time it is the intent of the Town Council to adjourn the public meeting currently in progress and convene an executive session, which will be closed to the public. The topic discussed in the executive session will be: Conference with the Town Attorney or special counsel for the Town for the purpose of receiving legal advice on specific legal questions regarding Rodeo property acquisition negotiations, Woodrun V Litigation and the Droste Litigation. However, no adoption of any proposed policy, position, resolution, rule, regulation or formal action shall occur at any executive session. Colorado revised Statues 24-6-402 (4) (b) and Snowmass Village Municipal Code Chapter 2, Article III, Section 2-45 (c) (2) Executive Sessions. 09-04-01 tc Page 12 At 7:50 p.m. Mercatoris made a motion to convene to Executive Session for the purposes stated above by the Mayor. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 9:02 p.m. Mercatoris made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Executive Session was audio-recorded and the audiotape is in the possession of the Town Attorney. At 9:04 p.m., Mayor Manchester stated that this Meeting would be continued to September 6, 2001 at 5:00 p.m. CONTINUATION OF 09-04-01 REGULAR SNOWMASS VILLAGE TOWN COUNCIL MEETING SEPTEMBER O6. 2001 Mayor Manchester reconvened the Regular Meeting of September 4, 2001 continued to September 6, 2001 at 5:05 p.m. Item No. 11: DISCUSSION — continued COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT Jazz Aspen/Snowmass Events Center Manchester reported that he and Council Member Mordkin met with representatives of the Horse Ranch Homeowners Association, Jazz Aspen/Snowmass, Guy DeCarlo, John Sarpa, and an architect representing Jazz Aspen interests, to discuss a variety of issues surrounding the Rodeo area, Seven Star Ranch, the Entryway to Snowmass, golf reservation lands, etc. The group discussed a location for Jazz Aspen to build a structure for indoor events. Jazz Aspen provided plans for a structure that would seat 300 people. The group will continue to pursue the issue and meet on a regular basis. Item No. 13: EXECUTIVE SESSION — continued Mayor Manchester stated the following: At this time it is the intent of the Town Council to adjourn the public meeting currently in progress and convene an executive session, which will be closed to the public. The topic discussed in the executive session will be: 09-04-01 tc Page 13 Conference with the Town Attorney or special counsel for the Town for the purpose of receiving legal advice on specific legal questions regarding Rodeo property acquisition negotiations and Woodrun V Litigation. However, no adoption of any proposed policy, position, resolution, rule, regulation or formal action shall occur at any executive session. Colorado revised Statues 24-6-402 (4) (b) Snowmass Village Municipal Code Chapter 2, Article III, Section 2-45 (c) (2) Executive Sessions. At 5:15 p.m. Mercatoris made a motion to convene to Executive Session for the purposes stated above by the Mayor. Purvis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 6:20 p.m. Mercatoris made a motion to reconvene the Regular Meeting, seconded by Purvis. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 14: ADJOURNMENT At 6:20 p.m. Mercatoris made a motion to adjourn the Meeting, seconded by Purvis. The motion was approved by a vote of 5 in favor to 0 opposed. Submitted By, Trudi Worline, Town Clerk TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: GARY SUITER, TOWN MANAGER RE: MANAGER'S REPORT DATE: SEPTEMBER 13, 2001 JUNE 2001 OPERATIONAL INDICATORS Attached please find the monthly operational indicators for June, 2001. You will note that June Sales Tax Revenue for the Town was up 20% although that is not a significant monetary figure. The healthy start for summer is a good sign. General Fund operating expenditures are up significantly for the month, however we remain 12.5% below budget for the year. The Village Shuttle carried 87,000 people for the month of June, up 9% over last year. Please let me know if you have other questions or comments. *JOB DESCRIPTION AND PERFORMANCE STANDARDS Attached are the final copies of the Town manager's Job Description, Performance Standards and 2001 Specific Objectives. The Performance Standards and Specific Objectives have been blended into one chart for easier reading. Please review so that we can discuss any final comments/concerns. The general philosophical questions to be answered are, "Does this accurately reflect your perception of the Town Manager's job, and, is this where the Town Organization should be substantially devoting its resources?" Let me know your thoughts. HORSE RANCH FENCES As a follow-up to Council's request, Craig Thompson has contacted Joe Enser with the Snowmass Land Company to discuss the condition of the fences surrounding the Horse Ranch pastures. The responsibility for the maintenance of these fences belongs to the Snowmass Land Company, as landowner. Joe and Craig walked the fence line, taking an inventory of those sections needing repair. Joe will obtain an estimate for the fence repair and let us know if and when the repairs will be made. FIRE DAMAGED STRUCTURE ON MEADOW ROAD For your information, the fire-damaged building located at 638 Meadow Road has been removed. My thanks to the owners for complying with the Town's Order and removing this unsafe and unsightly structure. Manager's Report 9/13/01 Page 2 of 2 *VLF UPDATE We are providing, under separate cover, a memo from Carey Shanks regarding Village Leadership Forum (VLF) scope and costs. The memo provides Town Council with three options, as follows: • Discontinue the VLF Process as it stands today, paying final remaining bills. Final cost will be $50,000+. • Implement a program that meets the original estimated $70,000 budget. The scope for this option is explained in the memo and reduces the number of VLF meetings. • Proceed with a program that allows for more in-depth analysis and public participation. This process will require additional funding to complete. Please provide staff with your comments/concerns and direction as to which scope and budget you would prefer to follow. SEASONS FOUR PARK DEDICATION A reminder that dedication of the Season Four Park will occur Tuesday, September 18th, 2001 at 12 o'clock noon at the Park. Town Council is encouraged to attend. BUDGET UPDATE For your information, staff has been meeting regularly in order to create a balanced budget for 2002. Our initial draft budgets were austere, however we still do not have a balanced budget. Staff is continuing to refine the budget and we anticipate further cuts and reallocation of resources. Council will have an opportunity to review the budget and discuss relevant policy issues in October. 'Response requested SNOWMASS VILLAGE MONTHLY OPERATIONAL INDICATORS JUNE 2001 ACTUAL CUMULATIVE Versus Calendar Versus Versus Operational lndictator Jun-01 2000 Year To Data Prior Year Budget Sales Tax Revenue: Town Sales Tax $ 50,844.00 20.41% $738,365 -2.47% -7.20% County Sales Tax $ 152,934.00 -7.61% $1,642,134 -3.25% -6.07% General Fund Operating Expenditures $ 772,670.00 44.16% $4,517,914 27.98% -12.57% RETT Revenue $ 140,600.00 57.07% $948,444 -15.81% -27.10% Excise FAR Tax $ 10,257.00 -88.89% $161,610 74.98% -67.68% Building Permits: Number 20 -33.33% 102 -22.73% Valuadon $2,504,750 -17.80% $17,237,278 -18.94% Village Shuttle Passenger Count 87,037 9.16% 477,405 6.84% Parking Counts: Rodeo N/A WA 11,995 -19.17% Base WA WA 32,823 -2.00% Two Creeks WA WA 18,426 23.45% Solid Waste: Waste(tons) 288 -3.03% 1,842 0.60% Recycle(tons) 31 19.23% 241 7.05% Volume of Water Treated(Million Gallons) 73 -3.95% 228 -25.44% Snowfall(Inches) N/A WA 102 -23.53% Guest Parking Permits WA N/A 6,028 -13.09% TOWN OF SNOWMASS VILLAGE TOWN MANAGER JOB DESCRIPTION GENERAL DESCRIPTION OF WORK The Town Manager serves as the General Manager and Chief Administrative Officer of the Town, and is appointed by the Town Council. The Town Manager is responsible to the Town Council, under the general supervision of the Mayor, for the proper administration of all the affairs of the Town. KEY RESPONSIBILITIES Identifies the Town's strategic planning and project management requirements. Initiates and leads those programs necessary to satisfy such requirements within the scope and liming as agreed with the Town Council. Assures that the day-to day operations are managed in accordance with the agreed Performance Standards. Responsible for the hiring, firing, evaluation and compensation of Town employees. Oversees the Public Works, Police, Finance, Community Development, Housing and Town Clerk Departments. Serves as the Town Treasurer, overseeing and monitoring the annual budget. In addition, enforces the laws, contracts and ordinances of the Town. Maintains excellent community and intergovernmental relations. Performs other duties as may be prescribed by Council SKILLS/ABILITIES Must possess both generalist and basic management skills such as problem solving; goal setting and prioritization; work programming; project management; research skills; organizational skills; organizational development; and budgeting and fiscal management. Ability to effectively implement the policies, projects and directives of the Town Council. Requires social/personal skills to motivate employees in a positive way, foster interpersonal relations, and respond to customer needs. Must be an effective leader and supervisor by inspiring loyalty in staff, being clear with ideas and getting things done through others. Excellent communication and judgment/decision making skills are a must. Requires good listening skills, facilitation/mediation skills, political awareness and an honest and ethical value system. QUALIFICATIONS Qualifications are determined by the Town Council with regard to fitness, competency, training and experience. Recommend a minimum of five years experience at a senior administrative level in local government, with experience in dealing with typical municipal issues. Bachelors Degree recommended with Masters Degree preferred in a relevant field. COMPENSATION The Town Manager's salary and terms are determined by the Town Council, including any separation pay, subject to the terms of any employment contract. Rev.8MI TOWN MANAGER'S PERFORMANCE STANDARDS & SPECIFIC OBJECTIVES KEY AREA OF MEASURING PERFORMANCE 2001 SPECIFIC RESPONSIBILITY CRITERIA STANDARD OBJECTIVES GENERAL MGMT AND ADMINISTRATION • Operations • Operational Indicators • Present Council with Monthly Operational Indicators and analysis • Contract Admin. • Frequency of review • Review and analyze all contracts at least annually. Act on contracts requiring compliance, amendment or renewal. • Council Support • Completion Date • Complete & implement Town Council directives, policies & projects by agreed date. • Forward Planning • Currency of"fit for • Implement annual purpose° projects specific objectives within agreed timeframes. LAW ENFORCEMENT . Frequency of review Review Code of Ordinances at least biannually for consistency and obsolescence. Performance Standards 08/28/01 Page 2 Law Enforcement . Crime rate and traffic • Establish and achieve • Maintain zero growth in (Confd) accidents annual specific total crimes reported. objectives. • Maintain zero growth in traffic accidents. BUILDING PERMITS • Tum-around time & • Establish and achieve • Conduct quantitative AND INSPECTIONS Customer Service annual specific survey of customers objectives. with goals of assessing customer satisfaction and identifying areas in need of improvement. • Timeliness of building • Issue single family permit issuance residential permits within 4 weeks of receipt of complete application. • Response time . Respond to all inspection requests " within 24 hours. Performance Standards 08/28/01 Page 3 LAND USE PLANNING • Response time Respond to all land use applications within timeframes prescribed by Code. • Customer Satisfaction Conduct annual customer satisfaction survey to determine if customer expectations are being met. • Staff Costs Fees will at least offset costs of processing land use applications. WILDLIFE AND • Frequency of • Report to Council on ENVIRONMENT reporting status of Wildlife Plans at least annually. • Number of Bear Establish and achieve • Reduce number of bear incidents annual target. incidents by 5 percent. TECHNOLOGY Frequency of Web • Evaluate technology and Page enhancement enhance TOSV Web Page at least annually. • Frequency of Evaluate computer infrastructure infrastructure at least evaluation annually and apply new technology to increase speed, stability and efficiency Performance Standards 08/28/01 Page 4 HUMAN RESOURCES . Frequency of . Evaluate performance of performance and every TOSV employee merit reviews at least annually. • Frequency of Market . Conduct comparable Studies and Market Study and Compensation Plan evaluate efficiency and Updates consistency of Compensation Plan at least bi-annually. • Frequency of Monitor Personnel Laws Personnel Policy and update Policies at Review least annually. Performance Standards 08/28/01 Page 5 FINANCE • Timeliness of dosing • Close the books by the the books. 15"' of each month. • Completion of Annual • Complete the Annual Audit. Audit by April 30 of the following year and present to Council by June 30th. • Operational Indicators Report revenues and expenses at least monthly. Provide staff and Council with ample warning of any potential budgetary problems. • Establish and achieve annual target for General Fund expenditures. • Budget and Project Establish and achieve Expenditures shall not management target budgets and exceed budget or schedules for major budget revisions as projects. necessary to balance revisions or reserves against such expenditures • Major project expenditures shall not exceed 10% of approved project costs. Performance Standards 08/28/01 Page 6 ' PUBLIC WORKS • Road Division • Timeliness of spring Evaluate, clean and cleanup repair all ROW signs, culverts and fences within one month of the lifts closing. • Shop Division Effectiveness of Establish and achieve • Deviation from vehicle repair annual specific manufacturers objectives for recommended service compliance with vehicle intervals will be less that and equipment manufacturer service intervals. • Establish and achieve • Establish and achieve annual specific annual specific objectives for vehicle objectives for vehicle returns (go-backs). (go-backs). • Solid Waste Timeliness of solid • Establish and achieve 90% Completion rate of waste pick-up annual specific scheduled routes. objectives (route schedules) for pick up of all solid waste. • Transportation • Volume of recyclables . Establish and achieve • Recyclables maintained annual specific at 8% of total waste objectives for volume of stream recyGables. Performance Standards 08/28/01 Page 7 Public Works • Transit Productivity& Establish and achieve Achieve at least the (cont'd) Best Management annual specific following: Practices objectives for • Cost of$2.50 or less performance, by route, per passenger trip using Cost Allocation • 1.5 passengers or Model for Cost per more per mile Passenger, Passengers • 18.5 passengers or per Mile and more per hour Passengers per Hour. Number of Accidents • Establish and achieve . 15,000 mile or less annual specific targets per accident for Accidents per Mile. HOUSING Occupancy Rate • Maintain Occupancy Meet the 2001 budgeted rate of 98% or better vacancy factors by • Turnover time • Apartments will turn complex. over within four days. • Frequency of Policy • Review and comment revisions on Housing Guidelines at least annually. Timeliness of • Maintain all housing Maintain all housing maintenance and product within product within capital replacement established established maintenance and capital maintenance and capital replacement schedules. replacement schedules. Performance Standards 08/28/01 Page 8 CLERK • Timeliness of • Establish and achieve achieving annual annual targets for targets. Municipal Code updates; completion of minutes; archiving documents; legal notifications; updates of procedure manuals; and banking deposits. • Response time • Establish and achieve targets for responding to Liquor License Applications; RETT applications; Business and Sales Tax License applications. • Assurance • Assure that Town Council, Staff and Citizens are fully informed as to the requirements of the Home Rule Charter, Municipal Code or other governing documents. EXTERNAL RELATIONS . Frequency of • Attend at least three • Public community contact community events Frequency of meeting annually. • Intergovernmental with other government • Meet with other local officials and state officials at least three times/ ear. Performance Standards 08/28/01 Page 9 ANNUAL SPECIFIC Completion of specific Recommend and agree OBJECTIVES objectives within Annual Specific agreed timeframe Objectives by January 15th. CURRENT PROJECTS • Snowmelt Road • Present for Council approval for funding and phasing by July 31, • Woodrun V Trash 2001 Issue • Resolve site issue by December 31, 2001 • Brushcreek Highline • Complete the following: Intersection Engineer Estimates by September 30"' • Plans and specifications ready to • Bid by December 31 st • Entry Way Sign • Constructed by December 31, 2001 • Updating Employee • Implementation as of Evaluation System January 1", 2002 • Daly Townhome • Less than 10% deviation Employee Housing from construction schedule and budget Performance Standards 08/28/01 Page 10 Town Council and • Clarify Town Manager/ Town Manager Council Roles by September 14 • Complete Council requests for information, task and analyses within agreed times. I PLEASE TURN IN YOUR STATUS REPORT UPDATES TO DONNA BY 5:00 P.M. September 26, 2001 STATUS REPORT September 17, 2001 Town Council/Town Manager VLF/Forward Plan ■ Next meeting September 28 . Gary Suker Job Description/Performance ■ Scheduled for discussion with Town Council Standards September 17 . Gary Suffer Rodeo Acquisition ■ Negotiations ongoing. Town Council Pool ■ On Temporary hold. Gary SultenCmlp Thormson Public Works Snowmelt Road ■ Developing preliminary cost estimates. Hunt Welker Summer Road Project ■ Elam Construction will be back September 9 Hunt WNlur to pave Meadow Lane,W lldridge Lane and other roads. RFTA Bus Staging ■ Will be completed in September. Hunt Welker Housing Daly Townhomes ■ Site and Infrastructure work continues. Joe Colt HOusln Committee ■ Meets regularly on Tuesdays at 5:30 P.M. Finance 2001/2002 Budget ■ Preparing budget report for discussion with Medenm Rakowski Town Council. Public Safety Town Clerk Business License ■ Business License renewals being prepared. Term W041M Grants Review Board ■ Citizen's Grant Review Board recommendations Donne Gemfe-St,92KIm to Council September 17�T.C.Meeting. 1 PLEASE TURN IN YOUR STATUS REPORT UPDATES TO DONNA BY 5:00 P.M. September 26, 2001 Communit Develo ment De artment Pitkin County GIS ■ Updated street map for Welcome Center has Craig Thompson been completed. Sign Code Review ■ Town Council to discuss Exempt Sign policy Chds Conrad/Jim Wehlemm'Roberl VO issues at September 17 meeting. Code— Building Height ■ Anticipate Planning Commission discussion on ChnsConrad September 19". Ma or Development Review U date NEQUIRSIMMOR 11111111W Snowmass Center Expansion Sketch • Applicant working on re-designs for Plan resubmission later. Jim Wehlsl o Snowmass Club— Phase II ■ Public Hearing September 17'. Draft Preliminary Plan Resolution review September 24th. Chds ConradOm Wahlsfrom Minor Development Review Up date Snowmass Chapel Sketch Plan ■ Next P.C. Meeting and site visit September W. Jim Wehlsfrom Aspen Skiing Company—Vehicle • Next P.C.Meeting on September 19 with a Maintenance Facility At The Divide follow-up on October 1 . Minor PUD Amendment Jim Wehlsl o Community Enhancement Pro acts Brush Creek—Seasons 4 ■ Construction completed. Ribbon cutting on Bemedette BerfhefengN September 18'". Parcel F— Parking Lot ■ Working on concepts and alternatives per Town Bernadette Barfhelenghnarfy Gwrmunt Welker Councils direction. Brush Creek Trall ■ 1041 Hearing held on August Y87 Paved trail Creip 7ho sonlremadette Badhelenow approved with winter closing. Project Update Coordination-Gary Sulter 923-3777 ext.206 Public Works-Hunt Walker 923-5110 ext.201 Housing-Joe Coffey 923-2360 ext. 10 Community Development—Craig Thompson 923-5524 ext.247 Town Clerk -Trudl Wortine 923.3777 ext.202 Finance-Marianne Rakowski 923-3796 ext.241 Police Chief-Art Smythe 923-5330 ext.217 2 L SeptemberPacket Calendar Fun Mon Tue Wed Thu Fri Sat F 1 2 3 4 5 6 7 8 LABOR DAY! 2:00 P.M. T.C.MTG. :i 9 10 11 12 13 14 15 2:00 P.M. VLF MTG. T.C.MTG. 9:OOAM— 4:OOPM Continued to 9/28/01 16 17 18 19 20 21 22 2:00 P.M. 4:00 P.M.TC T.C.MTG. P.C. Chapel Site Visit 23 24 25 26 27 28 29 2:00 P.M. VLF MTG. T.C.MTG. 9:OOAM— 4:OOPM Cont.From 9/14/01 Location TBD 30 t1 • -E Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 2:00 P.M. T.C.MTG. 7 8 9 10 11 12 13 2:00 P.M. T.C.MTG 14 15 16 17 18 19 20 2:00 P.M. T.C.MTG 21 22 23 24 25 26 27 4:00 TOSV/ CAST County HITS 9:00 Budget Minturn Meeting(a3 Aspen Council Chambers 28 29 30 31 HALLOWEEN rum.lus. o • s e • • • o e +---•--+�++- tea ; - p `, / , YY RtiYYYY '1 Y i Y t" r r � 1 1 fr ♦., n A r j .F Qy 9 s r i CD coo mm I �� THE SNOWMASS CLUB- 1 I i 'U M v 11Rr Aspen Skiing Company j iA 7 rn ' mZI \ SNOWMASS VILLAGE,COLORADO C� RECEIVED SEP 13 2001 Snov mess Village Community Development D KWWO SHOP v/ ��� - .,. ...�.�....r F....F. 1 f IA Htl Yid\�. lslfabm�Yll _ F.yeNAY.1%Ap111 - Qd t \ _ i CO), I UJ / c gSg — U E CO • ` , N c 5 i J c dl v �Y�➢ O� r.-.�1�� O i � , U) 1 11 \ + DESIGN ` • /;> i DEVELOPMENT yy cq >n CL a ` Tennis E Site Plan 0 a Al. v ► ++ it vim ��Ifalp p� �.� ��► h ,,O �:- ��rffF �a�Cl�Lima_• ►�Ord ... �.. � X X X — X. _ b _ELEC EL . f ~ 7 7 8 ELEV. 691 90 jaj j Z ` •es S �\ d �ouo \ 1 O 19D, BA L PA B O •02 C. cjo y�`� / 006' C PROPOSEDJANUSJAS C (� ACCESS EASEMENT �a .06 c W1,11 CLU 2 h us nowmass Village, oI of ado snow 20 East t us JAS Boundary 70) F8 Chacke ro. um. t Scale Fats (970)9 1 7 7 F 1': -0' 11 r O O •�O � o� •i '��� 11' �� p 1 ,oral� � 1 ii�,�'•� Ak x —X—x _—. EL -- ELEC. u nLn, , LEV. UTILITY ELEV. \ 78949 ♦j8� 7890 7 \ .96 \ .98 \\ / •7900 \\ BALPAIC wz 006' PROPOSEDJANUSJAS C \ / ACCESS EASEMENT ros � D�I�AAS CLU 2 h us SEP 1 3 nowmass Village, olo do 20 East ° T us JAS Boundary Snowma s ilia 70) re Check ro. um. t Scale Community cvc!op ent F (B70)B 7 7 _+ 1 F 7'- -0' s Comprehensive Sign Plan Description Snowmass Club Associates is proposing a new Master sign plan as part of the overall Phase I redevelopment of the Snowmass Club. The development of the new Private Residence Club, Club Commons employee housing and new Maintenance Facility has created a need as well as an opportunity to develop a new master signage plan that incorporates the new Private Residence logo. At the same time, these new facilities require additional identification and directional signage. There are eleven signs proposed for the project. Two of these are remodeled existing signs, one of which has been permitted and erected at the Club entry turn around. One will replace the existing entry sign at Snowmass Club Circle. Of the remaining eight new signs, four are informational signs not more than 6 square feet in area and are permitted and exempt from review. All the signs will have a green patina field color, forest green trim, and gold lettering similar to the existing approved sign at the Club turn around. A color copy of this sign is provided for reference. All the sign designs are indicated in the Comprehensive Sign Plan and each sign location is referenced by a letter designation. The applicable Land Use Code criteria for each sign are described in detail below. Sign A: This sign is double sided and oriented perpendicular to Snowmass Club Circle at the main entrance to the Snowmass Club. It is considered to be the primary "free standing, on premise sign" for the facility. This sign will replace the existing entry sign at the same location. It incorporates the new Club logo and is considered to be permanent. Light fixtures currently used for the existing sign will illuminate this new sign. The height d and display area complies with Town standards for joint identification signage. The existing sign at the Club turn around (location B) is considered to be at the same vehicular access point as this sign (location A) and therefore requires review under the Comprehensive Sign approval process. Sign B: This sign is located at the Club entry turn around and has previously been approved by the Town. The color scheme of all the new signage will be made to resemble this sign. Sign C: This is considered to be an "Informational sign" used to direct vehicular and pedestrian traffic. It is not more than 6 square feet in area and is permitted and exempt from review. The sign will removed upon completion of the Phase II improvements. Sign C2: This double sided sign, oriented perpendicular to Snowmass Club Circle at the intersection of Clubhouse Drive, is considered to be an "Informational sign" used to direct vehicular and pedestrian traffic. It is not more than 6 square feet in area and is permitted and exempt from review. The sign will not be illuminated. Sign D: This sign meets all the dimensional and usage criteria of an "Informational sign". We feel that the use of the logo is important in distinguishing the Private Residence Club facilities from the other buildings in the complex. The logo is considered advertising material and therefore requires review under the Comprehensive Sign approval process. Sign D2: This sign meets all the dimensional and usage criteria of an "Informational sign'. As with the sign in location D, we feel that the use of the logo is important in distinguishing the Private Residence Club facilities from the other buildings in the complex. The logo is considered advertising material and therefore requires review under the Comprehensive Sign approval process. Sign E: This is considered to be an "Informational sign" used to direct vehicular and pedestrian traffic. It is not more than 6 square feet in area and is permitted and exempt from review. Sign F: This sign identifies the existing Tennis building and meets all the dimensional criteria of an "free standing on premise sign". The sign is located in the landscaped lawn area of the facility and will not be illuminated. The sign will be more than 100 feet any other free standing or wall mounted, on premise sign. Sign G: This sign, located at the entrance drive to Club Commons and the maintenance facility, is considered to be an "Informational sign" used to direct vehicular and pedestrian traffic. It is not more than 6 square feet in area and is permitted and exempt from review. Sign G1: This sign identifies the new Club Commons building complex and meets all the dimensional criteria of an "wall mounted on premise sign". The sign is proposed to be located on the south-facing facade of 0317 Clubhouse Drive and will not be illuminated. The south facade of the building is 71 feet long, and per the code criteria, allows for a 14 square foot sign. The sign will be more than 100 feet any other free standing, on premise sign. Sign H: This is the existing arrival sign currently in use adjacent to the Highline Road and Brush Creek intersection. It is anticipated that this sign will be replaced when the Phase II improvements to the golf course have been completed. In the interim, the lettering on the existing sign will be retrofitted to read "Snowmass Club" in place of "Snowmass Lodge and Club". The sign will be illuminated with the existing lighting fixtures already in place. JDE lGn U u �o CUSTOM SIGNAGE SIGN SYSTEMS IDENTITY Snowmass Club C Exterior Slgnage Aspen Skiing Company April 2, 2001 7(a ( 7 c TA 0 O mprehensive Sign Plan RECEIVED SEP 1 2 2001 Snowmsss vivage Community Development Yaseen Design Studio 434 Turner Drive Durango, Colorado 81303 USA v 970.247.4467 f 970.385.4005 yds @frontier.net iii � '� � �- �� ,� � ;);°r1/ 1 ;��� _ %�� �� � • � � ;,� ,�11 � , p � ,,, l yak �Q / Otis lot DESIGN WORKSHOP A5 c, C plaii is/ f90l 92 _ (9v0)) 930 2Q- ]P .nPa•q�9 Conlq GnS�&Yaw.L4 All k /l 1�� S � � � s.,•m�M..•em. �� f '.`� ; h ��. c•rmm9l err �. J,/ _ , FE 0 \ :a o SNO _ a7ER I � .s IRIC f AMT S � r N oawo� SIGNAGE PLAN ----^L__ '� �1NN\�, 84" O O ,may o tCIWZM �l J 1RIEGES TRA EO? GOLF PRO M 0 c C10:11 o � � O ENTS rccm•.-..ktno� S dlow ^ � ��� � sr� 0 o Snowmass Club Aspen Skiing Company O O 3 1/8 X 7 1/2" X 84" GLUE LAM BEAM 29 112' X 52" H.D.U. OVAL t J g ( 0.37 ) 51/8 4 X6" X801/4" GLUE LAM BEAM OP TYPICAL FALSE POST y 20" X 57 1/2" C-7.q9 S4.Fr.� g BACKBOARD W/ . 5 1/4" X 54" o CHANGEABLE WEBS a � L N o 0 � f9 N Q a o sy - SNO`+/MASS CLUB Submittal Dare: April 2, 2001 AMW S0g AL d SNOWMASS CbUB �4 s �t� repremts background mm am const I If all OR 0 0 0 �o° o a ProJect Name: "The .Su°wnwss Club" b c z Item Name/Description: Master sign Plan o size: NTS C) Quanity: As shown 0 m fi N ti Q Yaseen Design • • 434 Durango, Colorado 81301 v 970.247.4467 0 X00 ��aC` ��1. j tl 1 r o'' Ri 1 f� 21 R �. 77 t s i 1 .a�.R F 1144 u •'r 4M � 4,. t $. ..w6.rJ1✓l:a—.. Y 212101 52' 0 0 3 118° X 7 1/24 X 84' E- Tennis Club GLUE LAM BEAM F Club Commons F Resident Additional Parizing -> 24' X 38' (5 SO. FT.) ]Exit -j• H.D.U. OVAL 84' S 1/8' X 6' X 80 I14' GLUE LAPS BEAM TYPICAL FALSE POST ■ MMW, 5 T� o 0 Snowmass Club Aspen Skiing Company 524 O O � � 3 1/84 X 7 112' X 846 �.� GLUE LAM BEAM C®IMI Ns 2O°X32' (3 1/2 SO. FT.) • H.D.U. OVAL 5 1/84 X 6' X 80 I/k' GWE LAM BEAM o TYP1a:'.AL FALSE POST • . d _ N N y a 5 0 a H o o E y "NZ 0 Mot On c � z z4J a�i N 3 SNOWMASS CCCrB Subminal Dare: April 2, 2001 52• O O 3 1/8' X 7 1/2' X 84' GLUE LAM BERM RECEMN(G 20'X32' (3 1/2 SO. FT.) H.O.U. OVAL 5 118' X 6' X 80 1/4' GLIDE LAM BEAM TYPICAL FALSE POST 0 O Snowmass Club Mien SkiMg Company 52' O O 3 1/8' X 71/2' X 84' GLUE LAPS BEAM � 6�fE�V®IE1�Il`P PA RKRUG 20"X320 (3 1/2 SO. FT.) H.O.U. OVAL 5118' X5' X80VW GLUE LAM BEAM v TYPICAL FALSE POST y ti ro N e F C c C �+ d CL V e N > G Z tu Q v m Z Z ++ • Q a N = a = ya �y 2^1y SNOWMASS CNB Submittal Date: April 2, 2001 52' 0 0 \ 3 1/8' X 7 1/2' X 84' F TFNNQS GLUE LAPS BEAM CLUB COMMONS 71 AW CE ;I FACRUTY 20'X32' (3 1/2 SO. FT.) M.D.U. OVAL 84• 5 1/8' X 6' X 80 1/4' GLUE LAM BEAM TYPICAL FALSE POST i 0 Suowmass Club AfOan Skiinf C.w..y 52' . �t'' o o \ 3 1/8' X 7 1/r X 84' .dn`1 GWE LAPS BEAN ll ENNH5 20'X3r (3 I/2 SO. FT.) H.D.U. OVAL 5 1/8' X 6' X 80 1/4' GLUE LAPS BEAM ; e TYPICAL FALSE POST r y V � . h d � C ;CL N E Q v Z 2 41 N O �y ^1 SNO MASS CLUB Submittal Date: April 2, 2001 - 52' 0 0 3 1/8' X 7 1/2' X 84' IC CWB COMMONS GLUE LAM BEAM ffAvrIILLOVX 20•X320 (3 1/2 SO. FT.) H.D.U. OVAL 84' 51/84 X W X 801/4" GLUE LAM SEAM TYPICAL FALSE POST z v o` Snowmass Club A+pen Skiing Compagy 37 1/2' X 65 1/24 (13.3SQ. FT.) H.D.U. OVAL c��� C=:10 lMONO az C WALL MOUNTED SS➢C fN y a E C o � a V G FA C Ql d r A d Q Z � Z 2 4 °C�• r 8i a = U SNOWMASS CLUB Submittal Dare: April 2, 2001 JUN-07-2001 THU 02:23 AM SNOWMASS CLUB FAX N0, 9709230896 P. 01 AN-05-2081 13:24 FRQ9: T0:9709MB96 P.801'80l ro ® f b vo Z � µ 0 C s � � m o � La LIU, LY PNoor mAmm m A Ww1 NEiAONBIBL"V. TMs PROOR CNW"MS 7NAS TWS aNE"18 COPWR=AND COWMM WO ti Nor REBPONGWN FOA MORS AFrW CLEMM ao®APPMCFA L a ox As AA, D Off w/Ck4hKM At PAAAKM O Mw PROOF AMM09M CLPENr 6YONATME DAFE THE 81303 • v 970.24Z 4467 • f 970.385.4005 OWN ►�1 DESIGN\ ( )RKSHOP 120 Esit Main Srwt . . . . . • �t • --� bs Aspon Sign B DESIGNWORKSHOP • Snowmass Village, Colorado .: 77 IC Date Sheet ScSJO m SAS 1064 081010001 20FIO 1'.ig / \\17 T ' span. Sign Penenniala G \ `�... Rol pen 4$.4 \\ sn $ Aspen \ v, 1ST \ \\ \ \ Snowmass Club t wmass Village, Colorado 120 East Main Street Aspen,Colooao efen 7;D ge-Site C Comment: (970)923-835. nlChecked Proj. Num. Date Sht Scale Feovn9e(970)M-1397 S SAS 104 OSN17lOp1 ]OFf9 1'�f0 �. • rennlals Relocate s ♦, Sign C2 The Snowmass Club Snowmass Village, Colorado 120 Eat main Street Aspen.Cobnec alai S Slte C2 Comment: (970)925a3M DrawNChedted Prol. Num. Date Sheet Scale Facskntle(970)920.7387 K1f/SAS SAS itltVl WOtIp07 I 40F10 1•.tO + + % ® \ / T ) sign D jPere n is S Re cated Aspen • ' The Snowmass Club Snowmass Village, Colorado 120 East Mali Street apen,Colorado stall Slgnage-Site D Comment: (970)92S8J5� Drawn/Checked Pro Num. Date Sheet Scale Facsimile(970)920.187 �' m SAS SAS 1881 OBe1(l001 SOF 10 !'•10 ar Rel)CM As n. �\ w I : I � 1 Sign E \ I b Sh \ 1 �- E Shrubs \ III y �. � � Perennials r- The Snowmass Club Snowmass Village, Colorado !i0 .Co 1 od S8161 Nw�.Cobr.6o e1e11 Slgnape-Site E Comment: (970)9254354 Drown/Checkad Pro Num. Date Sheet Scale Fen&nYe(970)920-1J87 )• KW SAS I SAO 1061 DWM12 01 1 70F10 Fill I II U Shrubs Sign F FEf -A Perennials c i •y =(97j,;�920-1631817 The Snowmass Club Snowmass Village, Colorado Fast al Si na e-Site F Comment: 11 9 g Drawn/Checked Proj.Num. Date Sheet Scale 087 wi SOLS I ys I 19N 08M1l2007 BOF10 1110' I - i�` Sign G Perennials ASIPHAL ! i • Relocated Aspen H ELECTf=� • • The Snowmass Club Snowmass Village, Colorado Ent Main so-..i Comment Aspen.cold a alai, Signage-Site G tp'a)°25°W DmwnlChecked jProj. Num. Date Sheet Scab �.�..�w roroi Haar �ouw srs iee+ aeioinoo+ 90r+o r.is TOWN OF SNOWMASS VILLAGE MAYORAL PROCLAMATION NO. 01 SERIES OF 2001 PROCLAIMING RECOGNITION AND HONOR FOR THE EMERGENCY SERVICE PERSONNEL, GOVERNMENT EMPLOYEES AND CIVILIANS KILLED OR WOUNDED IN THE RECENT TERRORIST ATTACKS AND CONDEMNING THOSE ATTACKS UPON THIS COUNTRY WHEREAS, Heinous acts of terrorism were committed against this country on September 11, 2001, and WHRERAS, Thousands of people are expected to have lost their lives or were injured as a result of these crimes; and WHEREAS, Hundreds of Emergency Service Personnel made the ultimate sacrifice by giving up their lives in an attempt to save others; and WHEREAS, Unimaginable stories of heroism will remain untold as individuals perished in their attempts to avert disaster; and WHEREAS, Heroic efforts continue to be made as rescue workers persevere in their efforts to locate survivors; and WHEREAS, While the people of this country are appalled by these hideous acts of crime against humanity, we will not falter; and WHEREAS, The resolve of the American Citizen to eradicate terrorism in this global society is stronger than ever before; and WHEREAS, The Mayor, the Town Council and the Citizens of Snowmass Village support the Government's efforts to end terrorism with finality. NOW THEREFORE BE IT PROCLAIMED, by the Mayor of the Town of Snowmass Village on this 17'" day of September, 2001 that: Section One : Honor and Recognition The Town of Snowmass Village Town Council wishes to fully recognize and honor those emergency service personnel, civilians, government employees, airline employees and others who lost their lives in the events that transpired last week. The Town Council expresses its deepest sympathy and grief for those surviving relatives and friends who must now deal with the reality of these events. Memo To: Town Council Fronr Wm. CareyShanks CC: Gary Suiter Date: 9/14/01 Re: Update lo:Village Leadership Forum current Scope,Timeline and Costs This following is to address Council's request for an update on the Village Leadership Forum (vlf). Specifically, Council requested staff create a Scope,Time-line and Cost information sheet on the VLF. Attached you will find a high-level view of the Scope and Time-line for the VLF. This work was done with the support of Jose Santiago. Secondly, Council asked for information on funding of the VLF.The following information explains what money we have budgeted for the VLF, who's supporting that budget, and finally a total on expenses paid to date. Currently the VLF has $70,000 to spend on its process to create a Forward Plan. That amount is broken out in the following manner with respect to contributors: Aspen Skiing Company $20,000 SVRA $ 10,000 TOSV $40,000 To date the VLF process has T otal Expenses of: $48,289.00, leaving a balance of$21,771.00. The breakdown of expenses to date is as follows: Jose Santiago: $16,174.00 Walter Kieser: $12,844.00 BBC Consult: $ 2,500.00 Thomas Consult: $13,788.00 Snowmass Club: $ 2,157.00 SVRA: $ 826.00 Total Expenses: $48,289.00 P:\sharedtClerkftst.ManagerVorward PlanlScope$memo2.doc In order to complete this Village Leadership Forum process staff provides three options: 1. Compress the attached Scope and therefore implement a program that meets the original estimated $70,000.00 budget. This option will simply compress the future meetings into two remaining sessions and create a Forward Plan. 2. Proceed with a process that allows for more in-depth analysis and public participation. This process will require additional funding beyond the originally estimated $70,000.00. At this time the estimated cost would be t$87,000.00. 3. $50,000.00 has been spent to date. The final option sets some of the Planks aside for now, and creates a Forward Plan with the information available from previous meetings. The cost involved with this option would be approximately $57,000.00. • Page 2 Snowmass Village Leadership Forum Sessions, 4101 to 1/02 , SAMPLE PLANNING PAGE May June July September Focus on Retail, 1' Focus on Retail, 2 Focus on Mobility Focus on Base Village Outcomes: Outcomes: Outcomes: Ontcnmes: 1. Test out a potential Retail 1. Review progress made 1. Test out a potential TOSV I. Review core principles for concept based on a Base between sessions by Retail transportation projects for Economic Model and Flank Village premise. Subgroup. the next two years. System. 2. Identify problem statement 2. Identify and agree on core 2. Identify problem statement 2. Review progress made and root causes of Retail principles for Retail and root cause issues. between sessions. and other problems. "solution" and potential 3. Create understanding of how 3. Clarify Intrawest pre- 3. Identify potential solutions scenarios. other planks will affect proposal and Planning for increasing value to our 3. Assess and carry out straw tovm-wide mobility. Commission role. stakeholders. poll voting on 4 or 5 key d. Vision Session with 4. Plan Retail subgroup Retail scenarios. intrawest for Base ideas. outcomes and activities. Communications/Outreach: Communications/Outreach: Communications/Outreach: Communications/Outreach: • Creation of"storefront" *Communicate core Retail • Communicate core focus of • Communicate core Base concept for public updating principles and track/poll Base Village plans to rest of principles and potential and polling. support/opposition on this. village planks. solutions for polling_ Note that"Focus on.."does not mean"Exclusive Focus on...". This is not intended to be a linear process.just an organized one. Snowmass Village VLF Sessions in 2001 page I P:lshanedlClerklAsst.ManagerlForward PlanIVLF sessions in 2001 vR-17-01 v2.doc October October Nov mber December Focus on Marketing Housing Integration 1 Forward Plan Outcomes: Outcomes: Outcomes: Outcomes: Booklet 1. Review progress made 1. Review progress made 1. Review core agreements and I.Capture essence of dialogues between sessions. between sessions. principles for all planks of within each plank. 2. Identify and agree on core 2. Identify problem statement our Forward Plan: Retail, 2.Capture alternative scenarios. principles for Marketing regarding Housing plank, Lodging, Residents, etc., and 3.Set out a Strategy on moving solutions. and root cause issues. contrast them with our forward. 3. Review SVRA's current 3. List potential solutions and aspiration statement. marketingladvertising come to agreement how best 2. Identify"top 3" overall plans. to support these solutions. scenarios or broad 4. Update on Intrawest 4. Update on Intrawest agreements that most match progress and our progress and planning for our vision of the future and involvement including 2002 including Planning standards as prep for 2002. Planning Commission. Commission. Communications/Outreach: Communications/Outreach: Communications/Outreach: Communications/Outreach: • Communicate principles to •Mail campaign to Absentee Storefront/billboard and • Final decision-making Residents and poll them for Owners for input and polling other communications share process shared and carved level of support. on these solutions. "to 3" for polling. out. Snowmass Village VLF Sessions in 2001 page 2 P:XsharedlClerkVksst.Managefforward PlanWLF sessions in 2001 v8-17-01 v2.doc