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10-01-01 Town Council Packet rp Qom.C IC+Ie� SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA OCTOBER 01, 2001 CALL TO ORDER AT 2:00 P.M. REGULAR AGENDA— 2:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-Minute Time Limit) Item No. 3: ENTRY WAY IMPROVEMENTS DISCUSSION -- Bernadette Barthelenghi. . . . Page 1 (Tab A) Item No. 4: PUBLIC HEARING AND SECOND READING — ORDINANCE NO. 23, SERIES OF 2001 AN ORDINANCE AMENDING THE COMPREHENSIVE SIGN PLAN OR SNOWMASS CLUB -- Jim Wahlstom. . . . . . . . . . . . . Page 2 (Tab B) Item No. 5: APPROVAL OF 08-20-01 AND 09-17-01 MEETING MINUTES . . . . . . . . . . . . . . . . . . . . . . . . . . Page 27 (Tab C) Item No. 6 MANAGER'S REPORT -- Gary Suiter. . . . . . . . . . . . . . . .Page 41 (Tab D) Item No. 7 DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . Page 59 (Tab E) Item No. 8: CALENDARS. . . . . . . . . . . . . . . Page 61 (Tab F) Item No. 9: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TOWN COUNCIL COMMUNIQUE Meeting Date: October 1, 2001 Presented By: Bernadette Barthelenghi Agenda Item: Brush Creek Entryway - On September 10, Town Council requested staff to look at the redirection of Brush Creek across Brush Creek road, incorporating bridge crossings and the proposed roundabout. Core Issues: Before detailed planning can be done, TOSV needs to acquire the following easements: 1. Roundabout location. 2. New stream alignments, wetland delineations, bridge locations. 3. Receive permission from the utility companies for construction work being proposed. General Info: 0 Staff met with ASC, Army Corps of Engineers and Project Hydrologist to discuss alternative design concepts to finalize a crossing for Brush Creek. It was determined at the meeting that no design or wetland mitigation work had been completed on the land parcels located outside the golf course. An amendment to the Army Corps of Engineers 404 permit application could incorporate the new design concepts into the current golf course plan. An amendment would delay issuance of the 404 permit for golf course construction this fall. ASC denied TOSV'S request to amend the 404 permit, but has provided a construction easement in Resolution 36 of 2001. The Golf Course Architect, on behalf of ASC has provided TOSV with an alternative that works with the Town's future goals. Staff met with the project Aquatic Biologist, Hydrologist, ASC, Public Works, Town Engineer and Golf Course Architect for professional input and to coordinate sequencing of the final stream and entryway into Snowmass Village. Recommendation: I Provide feedback and direction to staff on entryway plan. hlsharedAw Ceunci e,nyn,nly el (nester an deputy teen marl{oDnVA rlllletnewlpenen,1) 001 20010 TOWN COUNCIL COMMUNIQUE Meeting Date: October 1, 2001 Agenda Item: Public Hearing and 2nd Reading: Snowmass Club Amended Comprehensive Sign Plan Presented By: Jim Wahlstrom, Senior Planner Core Issues: Following the discussion and first reading of the ordinance on September 17, 2001, staff modified the ordinance and cleaned up the language and the exhibits. Attached are two photos of a mock up information sign seven feet in height on Clubhouse Drive. The sign is located on the west side of Clubhouse Drive, at the second paved entrance north of the tennis bubble. There was a concern expressed about possibly lowering the height of the signs, but the applicant feels that the seven-foot high signs are porportional and scaled adequately per the photos provided. General Info: Included with this Communiqu& is the following information for Town Council review and consideration: • Photos of mock up an Information sign explained above as one of the previous concerns mentioned at the last meeting regarding the heights of these signs • Edited version of the Town Council Ordinance No. 23, Series of 2001 with exhibits. The following exhibits were revised: • The vicinity map has been revised for improved readability regarding the sign labeling. • The Sign B detail was revised to note that the oval area is 18.9 square feet in size. The 24 square feet mentioned at the last meeting represented the outside vertical and horizontal dimensions of the oval. The sign detail also notes that the existing sign area will no longer be used. The sign height was also confirmed at five feet per the previous approval. • Sign H was dimensioned as being 50 inches high. Council Options: • Approve the ordinance; • Approve the ordinance with modifications or further conditions; or • Deny the ordinance. Staff Staff recommends that the Town Council approve the ordinance with Recommendation: the referenced exhibits as amended. -a-- %%NT_SERVERI3LD_PLN%useNwlSnowmassClubll\TC Memo 10-01-01 SMC CSP.doc I s F y k 6n K r w; ! h Y "+�xr yt3xi � rF h ♦T _ L I a �,p� r TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE NO. 23 SERIES OF 2001 AN ORDINANCE EAPPROVING'^°" G; AN AMENDED COMPREHENSIVE SIGN PLAN FOR THE SNOWMASS CLUB. WHEREAS, the Snowmass Village Town Council adopted Ordinance No. 25, Series of 1984, amending the Land Use Code and establishing regulations for signage within the community; and WHEREAS, the Snowmass Village Town Council subsequently adopted Ordinance No. 16, Series of 1993, approving a Comprehensive Sign Plan for the Snowmass Club and Lodge; and WHEREAS, the Snowmass Village Town Council subsequently adopted Ordinance No. 4, Series of 1998, and Ordinance No. 7, Series of 2000, amending provisions within the Land Use Code which included regulations for signage within the community; and WHEREAS, Section 16A-4-560 of the Land Use Code establishes a provision for a Comprehensive Sign Plan, the intent of which is to provide flexibility from the adopted sign standards when said Plan receives special review by the Town; and WHEREAS, the Snowmass Club Associates has submitted a Comprehensive Sign request on June 21, 2001 in accordance with the provisions established in the Land Use Code; and WHEREAS, a public meeting was held on August 8, 2001 before the Planning Commission to review the application, consider staff recommendations, and receive public comment; and WHEREAS, the Town's Planning Commission passed a resolution approving the Amended Comprehensive Sign Plan with conditions peF seRditienG as outlined in Resolution No. 25, Series of 2001; and WHEREAS, a public meeting wiA�was held by the Town Council on September 17, 2001 followed by a public hearing on October 1, 2001 to review the application, consider Planning Commission and staff recommendations, and receive public comment; and WHEREAS, a required 15-day public hearing notice was published in the Snowmass Sun on September 12, 2001, and the applicant submitted verification _ y- TC Ord. 01-23 PST Pane 2 of 4 that a public hearing notice was send to property owners within 300 feet of property following the procedures outlined in Code Sections 16A-4-560 and 16A-5-60. Section One: Findings. WHEREAS, the Town Council has reviewed the Amended Comprehensive Sign Plan for the Snowmass Club, considered Planning Commission and staff recommendations, and considered the public comments on the application, and finds the following: 1. The Snowmass Club Associates has presented special circumstances which deserve flexibility from the standards prescribed in Chapter 16A-4-500, Sign Standards, of the Land Use Code and that said flexibility is in the best interest of the community. 2. The Amended Comprehensive Sign Plan has been submitted in accordance with requirements of the Land Use Code, as described in Section 16A-4- 560. 4-3. The Amended Comprehensive Sign Plan is consistent with the surrounding landscape and does not present any adverse impacts. &A. The Amended Comprehensive Sign Plan is in conformance with the general interest of the Town sign regulations and actually complies with a majority of the sign standards. 4-5. The signs proposed within the Amended Comprehensive Sign Plan are located on or beside the Snowmass Club Associates property, as identified on the attached vicinity map as part of Exhibit A. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Snowmass Village, Colorado, that: Section Two: Action. The Town Council hereby fapproveskl-eaies} the Amended Comprehensive Sign Plan, as attached hereto as Exhibit A, for the Snowmass Club, subject to the nditions noted below in Section Three of this ordinance. Said plan shall supersede the Town's sign regulations, as described in Chapter 16A-4-500, Sign Standards, of the Land Use Code, only with rS TC Ord. 01.23 PST Pale3of4 respect to the signs identified herein. —Said plan shall also supercede the Comprehensive Sign Plan for the Snowmass Club and Lodge approved via Ordinance No. 16. Series of 1993. Section Three: onditions. 1. The logos (deer emblem) represented on the information sign details is not considered advertising. 2. The maximum height for Project Sign B in the circular-shaped island near main entrance to Club shall be five (5)feet per previous approval. The oval sign area shall be a maximum of 18.9 square feet and the previous sign area of 22.0 IJ square feet shall no longer be used. 3. The height for Sign H located at Highline Road.and Brush Creek Road was acknowledged as being a maximum 50 inches. The maximum sign area shall J be 25 square feet. 4. It is acknowledged that the Municipal Code Section 16A-4-520(2) states, "Either one (1)freestanding, on-premises sign or one (1)joint identification sign shall be permitted at each vehicular access point to a business or the group of businesses advertised on the sign. There shall be a minimum of one hundred (100) feet between freestanding, on-premises signs of an individual business. There shall be a minimum of one hundred (100) feet between joint identification signs permitted for a group of businesses located in the same building or building complex. In no case shall there be more than one (1) freestanding, on-premises or joint identification sign permitted at any access point." Town Council finds that Sign A, within the circular island near the front entrance, is not located at an access point and tends to serve the purpose of identifying the Club entry for users entering from Clubhouse Drive. 5. The location of Joint Identification Sign A (near the main entrance on Snowmass Club Circle) and Information Sign C2 (near the intersection of Snowmass Club Circle/Clubhouse Drive) shall be located outside of the public right-of-way. In addition, the location of these signs shall be coordinated with the Town's Public Works Department to meet sight distance requirements. 6. Lighting for Sign A shall be indirect, shielded and downlighted to prevent light pollution. 7. it 06 aekaewled jed- The applicant agreed that existing indirect lighting for Signs B, D2 and H will be utilized. TC Ord. 01-23 PST Pape 4 of 4 8. The applicant supplied enlarged plan view details of the affected areas showing the exact location of the signs in relation to existing improvements, landscaping, shrub/flower bed improvements, and curb locations (attached as part of Exhibit A). The plan views submitted are sePsidefed acceptable. 9. It is understood that the Comprehensive Sign Plan will be subsequently amended to address the appropriate signage needs for the Phase II improvements once approved and constructed. member and the—soee„d- of Tewn MI39F by a veto of_ in fever and = ° aiR°`, 9R this 466 day of 9ste19er-2994- READ APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on First Reading on September 17, 2001 upon a motion by Council Member Purvis, the second of Council Member Mercatons, and upon a vote of 3 in favor and 0 aoainst. Council Members Mordkin and Virtue were absent. READ. APPROVED AND ADOPTED, as amended, by the Town Council of the Town of Snowmass Village on Second Reading on October 1. 2001 upon a motion by Council Member - the second of Council Member and upon a vote of in favor and opposed. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk 7 • • • EXHIBIT A DESIGII Pap at 19 CUSTOM SIGNAGE SIGN SYSTEMS IDENTITY [ Snowniass Club ,� Comprehensive Sign Plan Exterior sWage Aspen Sklktp CanpaW AMA;loot L V' hiseen Design Studio 434 Turner Drive Durango, Colorado 81303 USA v 970.247.4467 RECEIVED f 970.385.4005 JUN 2 I Mf yds®fionrier.ner • Srnnnms Vaape COMWAY Ow'WAwrn ---------- u s . r I N ea SNOWMASS LODGE & CLUB i$��{ t��t�'��'� s� Y 1 I4 IIIIII IZ .Snowmass Village,Colorado °[i�� { Fri 48� i gl�• EXHIBIT A i s rl PAyfaate 2 .SAOMAIf SS Club O O O O 8 1/e' X 71/2X W GWE LAM BEAM 291/2' X 52' H.D.U. OVAL \ 1 e4• BEAM GLUE I/4' LUE LA 1 1 UI STAGE RMAU T & 4 s \ -+ GOLF PRO SHOP TYPICAL FALSE POST 20- X571/2- CT.g9Sq,Fr.)� BACvZOAFM w/ = ` 5vk,• X54• r CHANGEABLE ROES w Rt f1 r �0��� IJOU IJ U '! a •_�• ieo :? ll V TS v sHOww..a can April 2, 2007 1� 1 W W ti FV N P p: o v 4 s �Oa 97 F, v0 pe 0 r ma son. Project Name: ,S.... ...Clnb' ,y b IteM NaMO/Description: master Sism Plan o a Size: MS h S 8 S As lt Ouany: a pa was=L on Fa �• ! a t .It i RL :I 4 O p. Y "•? y A � IAA r 9 i 11�� ♦ tit '°tl �q J� x L 1.4 OEM EXHIBIT A papa 6 o 19 sanvmess Clab 52* 5r 00 i 3 V x7vrxer.• 3V9-x7VrXW I E'xtis Chb G LE LAM BEAM CWB 4 GIVE LAM�c/M i E Club Commons At^ P 9 W x Sr(5 sa FT.) �a vz sa(rJ Exit HIM 00L -VS'xW xeo VA• B4' 5 V9'x6'x80 VA' &'� GIs 1I A.4 SDX GL.fE LAM BENZ 3 7YPCAL FALSE POST iY r-&FALSE POST , s o r ss u a �� � E p h A InnIII [I I � Ky Qd �a a " ino SIJD"/M/A CGLI/ L4d11 Dan April 1, 2001 EXHIBIT 7 x118 Papa Saawmass Club =r s ao 00 3 VO'X7 Vr X84' aVe'X7 Vr X84' alE LAM MM ,`y1 0..1E LAM BEAM E ggECEMHG E- RESIDENT 2C•X3r (3 V2 SO.FTJ PARMIbG 27XW c3 V2_O.F-.) HD.LL OVAL HDD.CAU- 5 Val X 6'X e0 V4' 84, 5'/B'X 6- X EO 1/4- 0.1?LAM BEAM BLUE UM BEAM v a a Y TYMAL FALSE POST TYPr-4L MM PCST C LL E G Y 6 a E * a boat uon D Local ooln D 2 = A u Z >. 5 S1XnMA6 C W� .1Wrinal Dare: April 2, 2001 5�. EXHIBIT A ?®o� Pape 9 of 19 Snowmass Club 1 \s Val X7 Vx'X 84' e r E LAN HFA4 GI Ve•X 7 SEA.4 ate ter!:�s a I arE LAM e�� nlw9rr. ca--y i '� EHMS fP.�-'v za'I'z's vz sa F ij "DIL wPL � rlau owL 51/8'X 6'X 8o V4' GLUE LAM BEAM \ 5 X 6'X 80 VA' I r � G1EE 1F LAM LrJLY 1 I � Eo a ' `u o a c • �C�� �O� G E d i A a Y NO s� 1� �. Swwm•it C— ' .Sudwural Dare: April ?• 2001 �u EXHIBIT A Saowmass Club Page 8 o178 .,...nu.,c..,,.. 5r o ai 3 V&*X7 V2'x84' F am cotAMONS I tlIE LAM WEAN 37 Vr x 65 Vr AL S,0.FTJ ruearrAlnea�T gnu.a6i FACC.S7Y 27702';3 V2 SO.FT) MD.II.OPAL E�aw 5 yr x 6'x 80 V4'GLIE LAM ffM1 s IYPCAL FALSE POST WALL MOUNTED S1W ' a s ` � o 4 CL j5 (� a E L�OI� o C 0 ^ " Q d 'm 6 — N o �a SMgMN.S Cyr April 2, 2001 EXHIBIT A Pap•10 ar 19 Kip p srs �OGATIOfJ H FO I'h155 LEFT ow pra.-r op sn; A Nr S�rr Lgw-v( � • � • ` E game: sno...+.wss _. o Kcln NametDexrlptlorc �ty: I ©20 1 rim T 7�.Q9 Yaseen Design Stadia • 434 Turner Drive •Durango, Colorado 81303• V 970.247.4467• j 970.385.4005 ?'C A IL 8e1 lively Pru \ V —uon 7.300 F Native a to Plan, was* goo s"81611nial! Sh to I sated , S1 WV Sign A ' wV ® ® ® wV r I j wV L Th Snowmass Club Snowmass Village, C 1 rado 170 Ent NAIn Sbs ' Amen.Cclo,Wo $1611 Signage-SBe A (om1 YYluM DlawrJChedced PIOI.Num. Date Sheet Scab Fwbn%MrO)V70437 — —. Wo SAS I SAS I@M I OWVMM t OFIO Y•tP _. i� ��/� . �``-�'�►��►` lid }7 7I�/ I o An I MtIdWkV #k§Wdh . . . 12D Eut Main Street I ' ' ' ' F 19=1397 It4i� a t 17 T , Sign _ Perennials Reloc pen Sh bs 4. 4 .4 \\ .• \ 7 Aspen • 7m, he Snowmass Club noL s Village, Colored 77D End Mein S Comment Moen,cobrado lgnaC (970)gn tDmwed Lroo N n- Date Sheet Scale Feg1mU(170197 �., . .. Wp awe SAS tese ONCE= aaFw... V t (0 IL rennials _gtuub'a—_ Relocate e, Sign C2 1 • M The Snowmass Club rnowmass Villa e, Colorad M2i Ayn.Cdol•Eo 61H1 QMQ!-.��! +�mwmrAwJ ed jPfal. Hum. Date SF�et Scale FsCtr11M(970)920-1787 IOil SAS SIS 18N OBIOYJ091 aoFto � 11 IQ .._.._,.._... i h • T \ CL 1 Sign D • � � ; • fie+, Pere nipla 8 Rei cated An pen MI • The Snowmass Club Snowmass Villag , C 1 redo 120 Eat MWn Street (`,qty Aspen,Calnedo 81811 $IgllaQe-SItB D - (970)925$35s Draw111C11edced Prof. Num. Dote Sheol Scale FseWmIs(970)920-1387 — q9 tees 1 ae vAm - 60►W t+W cv ° ® \ C ° Aspen � \\ ,o T m � a ♦ , Shrubs rVER MANHO E \� Sign D 7q- X6.20 \ 4 . . 8 (IN) \ 4419 (OU f) Perennials 1 , r, 1 ,� t. . .a • 120,he Snowmass Club nowmass Villa e, Col rad,xo C mo su..r Cornrrsrrt�m Co4�ao e,e„ Ona9e-StEe D2 (9ro)9�54 lChedced Prof Nun Date ShW Fr.MAft mgr 9�o-,x7 ,,o J GAS 9A9 ,asp 9 GUM 90F W lir 1 �) is Relocate Aspen LLJ Sign E \F-LE Shrubs \� Perennials Al •. •� 1 The Snowmass Club Sn wmass Village, Col rad .27 East►tae Street . Aec•n.Cetvaao 81611 SignaW Sfte E Commit (970)925 35,4 D1ewn/Ctleckad P1ol_Num. Dtate _ Sheet Scab Feats•(970)920-1387 Kt9 SAS I SM MWI4 MOVmt 70Ft0 I-W T O co m � m ' � J IL r — Shrubs Y Sign F F 12" • • A Perennials r� • The Snowmass Club Snowmass Villa Colorado 12O Ewt Mahn bt t S � e-Slte F COmtllent �,o 97 elect r 9 F.,r,r�srottno•tae� DrawnlChsdced Pro�.Nttm. Dale Sheet Sole xvi"s BM 10N t1.01GOe1 •Of 10... ""a o - m d Sign G Perennials A`(SPHAL _ Y • ' • . • ' • Relocated Aspen nib 4f tdr� i , - H EL.EC • • Th Snowmass Club Snowmass Village, Colorado 12D EMI Main ShMt Conrrlu� MvI Colonao a�an Sipnage-SRO G toyo)925.01•A DrawNChedced jPrq.Nlm. I Data Sheet Scats wuw ws +eea oeavmot aoclo r—w SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES 08-20-2001 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, August 20, 2001 at 2:10 p.m. ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Arnold Mordkin, Richard Virtue and Robert Purvis COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Gary Suiter, Town Manager; Steve Connor, Town Attorney; Hunt Walker, Public Works Director; Art Smythe, Chief of Police; Joe Coffey, Housing Manager; Carey Shanks, Assistant to the Town Manager; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Jim Wahlstrom, Senior Planner; Dave Peckler, Transportation Manager PUBLIC PRESENT: John Rex, Craig Thompson, Rick Griffin, John Dresser, Nick Coates, Judy Burwell, Joe Esner, Brent Gardner-Smith, Bill Kane, Victor Gerdin, Joe Wells, Madeleine Osberger, Guy DeCarlo, Paul Bancroft, Ann Bancroft Jerome Simecek and other members of the public interested in today's Agenda items. DISCUSSION AGENDA-2:00 P.M. Item No. 1: SIGN CODE DISCUSSION Chirs Conrad, Planning Director, noted that the intent of this meeting is to discuss the purpose of the Sign Code and exempt signage within the Village. After discussion, Council agreed the purpose of signage should be to create an environment that can be easily understood by the viewer while allowing businesses to create their messages in a unique, creative way within this framework. Mayor Manchester suggested a Town Council site visit to the Mall to look at signs. —Qew? ftm 08-20-01 tc Page 2 of 5 Conrad stated that exempt signs that require discussion were real estate signs, construction signs and development leasing/rental signs. He also requested direction regarding banners and open house signs. Council consensus was to allow one real estate sign on the street side. One rider is allowed and will be included within the permitted sign size and may be located above or below the sign. Rental signs will be listed under prohibited signs. Harry Andrews, homeowner and representative for Country Club Townhome Homeowners Association (CCTHA), stated that the CCTHA Covenants prohibit open house signs. The CCTHA would like the Town to consider prohibiting signage on the right-of- ways. Council determined that the number and frequency of open house signs should be regulated. Conclusion was that the Real Estate Community would work together to control the signs. Mayor Manchester requested that the esthetics of the sign be upgraded. Staff will make changes for Council review at a future Council Meeting. Item No. 2: FIXED GUIDEWAY TECHNOLOGIES Joe Kracum provided information regarding fixed guideway systems that are applicable to mountain resort communities. The Brush Creek Corridor Transportation Study has identified a fixed guideway corridor from Highway 82 to the Mall. Kracum discussed various technologies with Council, including high capacity trams, gondolas, funicular, and cable liners. He outlined self-propelled transit including light rail transit, monorail, cog/rack and bus. Council discussed capacity, speed and other features. Kracum distributed a document containing objective comparisons of transit technologies with approximate costs for each system. Item No. 3: DISCUSSION/ACTION SEVEN STAR RANCH FINAL PUD - REQUEST FOR AN EXTENSION OF TIME Joe Wells, representing Seven Star Ranch and explained that Council previously approved an extension to August 21, 2001. He explained that the developer has been unable to obtain a final access to the property. Wells explained that he is currently working with the Owl Creek Homeowners, specifically the owners of Lots 9 and 10 to develop an agreement. Wells goal is to have the agreement signed in the near future. Council Member Virtue made a motion to approve the extension until October 23, 2001, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. BREAK 3:50—4:00 P.M. At this time Council took a ten-minute break. REGULAR AGENDA—4:00 P.M. Item No. 4: PUBLIC NON-AGENDA ITEMS -a$ ow 08-20-01 tc Page 3 of 5 Jack Hatfield requested an update on the status of the Community Pool. Mayor Manchester stated that this item has been put on hold and is aware that any changes to the project would need approval of the voters. Hatfield would like to be notified when information is available on the roundabout proposed for construction at the intersection of Brush Creek and Highline Roads. Item No. 5: APPROVAL OF 07-16-01 COUNCIL MEETING MINUTES Mordkin made a motion to approve the Meeting Minutes for July 16, 2001, seconded by Virtue. There being no changes or further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 6: SNOWMASS CENTER SKETCH PLAN REVIEW AND DISCUSSION SNOWMASS CENTER LIMITED PARTNERSHIP AND THE SNOWMASS LAND AND CATTLE COMPANY SKETCH PLAN P.U.D. APPLICATION FOR REDEVELOPMENT AND EXPANSION Council discussed the Comprehensive Plan and the allowable uses for the area included in the application. Council directed staff to research the Comprehensive Plan language to determine the boundaries of the area referred to as the Draw area to determine if multi-family or single-family construction would be allowed. Richard Shaw from Design Workshop presented a Sketch Plan overview of the Snowmass Center proposal. He stated that the comprehensive redevelopment of the Snowmass Center, which consists of more than a remodel of the current grocery store, requires an economic potential and involves the appropriate land use for the Draw parcels. Shaw explained that the application is for construction of eight single- family homes which would be the economic engine for the development. Shaw reviewed the proposed access to the residential parcels and the challenges due to the topography of the land. John Barrett, representing the Woodbridge Condominiums, suggested Council visit the site. Barrett noted that the drainage ditch has reached its capacity and the proposed additional homes would overextend the capacity. Shaw stated that it might be valuable for Council to have the site staked to identify the footprints for the site visit to help Council understand the location of the proposed houses and access. Council requested that site visit be scheduled at a future meeting. Shaw explained there would be a number of engineering studies completed for the development of the site which will deal with the appropriate way in which the drainage will be handled in the upper Draw and continue down through the lower Draw. Shaw stated a willingness to solve the drainage problems, although the adjacent property owners would need to be participants, and would also benefit in the end project. Jerome Simecek, representing the Snowmass Mountain Condominium Association, stated the Association's interest in the drainage plan. Council and Staff discussed the format for future meetings and the site visit. ^aq 00 08-20-01 tc Page 4 of 5 Conrad noted that a Resolution will come before Council at the September 4, 2001 Council Meeting for approval of concurrent review for the Snowmass Club Phase II PUD and this project. Item No. 7: MANAGER'S REPORT Job Description, Performance Standards and Annual Specific Objectives The Town Manager stated his appreciation to Bob Purvis for his assistance in developing the documents. He explained that the documents would help clarify the role of the Town Manager's position and provide Council with more specific criteria to evaluate the Town Manager's performance on an annual basis. It also provides standards for goals and continuous improvements. Council will review and further discuss the documents at the September 4, 2001 Regular Meeting Monthly Operation Indicators - Format Council Member Mercatoris made a comment that the comparison should be made to the 2000 Actual. The Community Development Director provided a report on Excise Tax collected and will provide a more in-depth report of amounts collected in 2000 and 2001 in the near future. Mayor Manchester stated concerns with the information on the monthly operation indicators and requested clarification. After further discussion, Council determined that the report remain in its current format. FAR Excise Tax Survey Council previously directed staff to conduct a survey regarding the FAR Excise Tax. The recommendation from Council after reading the survey results was to have staff review the application and simplify procedures for clarity. Special Election The Town Manager and Town Attorney clarified the location proposed for the Community Pool. Due to this being a Tabor issue the Town Attorney feels the whole package, location, use and bond amount would need to receive voter approval before proceeding. Bond Council was consulted and agreed with the Town Attorney. Crushed Sewer Line Brush Creek & Woodbridge Robert Garcia, of Snowmass Water and Sanitation District, noted that the break in the sewer line would take one to two days to fix, and would be replaced in approximately two weeks. He reported that waterline problems at the Timbers Project require immediate attention. Brush Creek Road Council Member Mordkin requested that the snow fencing along Brush Creek at the Timbers project be replaced by jersey wall. VLF Scope and Timelines The Town Manager asked that Council review the information and provide comments at a future Council Meeting. Item No. 8: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS a-Sb dOO 08-20-01 tc Page 5 of 5 Owl Creek Trail Council Member Mordkin stated his appreciation to staff for removing the tree off of a trail and for placing the boulders appropriately to prohibit parking at the Owl Creek Trail. Aspiration Statement Council Member Mordkin expressed his appreciation for placement of the Aspiration Statement on the wall in the Town Council Chambers. State Transportation Reception Council Member Mordkin and Mayor Manchester may be attending this Reception being held at it Poigio and will notify staff when certain. Emergency Response Plan In response to an inquiry made by Mayor Manchester, the Town stated that the Town does have an Emergency Response Plan. The recent plane accident in Snowmass Village was handled by the Chief of Police, Art Smythe and was commended by Council on his performance. Item No. 9: CALENDARS There was no discussion on this item. Item No. 10: ADJOURNMENT There being no further business, Council Member Mordkin made a motion to adjourn the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting was adjourned at 6:35 p.m. Submitted By, Rhonda B. Coxon, Deputy Town Clerk SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SEPTEMBER 17, 2001 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, September 17, 2001 at 1:39 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue and Robert Purvis Mordkin arrived at 1:45 p.m. and left the Meeting at 3:15 p.m. COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Jim Wahlstrom, Senior Planner; Robert Voigt, Senior Planner; Art Smythe, Chief of Police; Hunt Walker, Public Works Director; Marianne Rakowski, Finance Director; John Baker, Road Department; Chris Conrad, Planning Director; David Peckler, Transportation Manager; Nick Tucker, Computer Specialist, Donna Garcia-Spalding, Secretary/Records Manager; Craig Thompson, Community Development Director; Bernadette Barthelenghi, Landscape Architect; Trudi Worline, Town Clerk PUBLIC PRESENT: Don Schuster, Madeleine Osberger, Dave Spence, John Rex, Rick Griffin, Linda Sandals, Amanda Boxtell, Dan Alpert, Bill Kane, Gerd VanMoorsel, Jim Horowitz and other members of the public interested in Agenda items for this Meeting. DISCUSSION AGENDA NOTE: Mayor Manchester stated that the photograph of Council Members has been postponed due to current weather conditions. 09-17-01tc Page 2 of 9 Item No. 3: TOSV SIGN CODE (EXEMPT SIGNS) The Planning Director requested Council feedback regarding a revised Sign Code specific to development-leasing rental signs, construction signs including signs on trailers, vehicles and equipment, and garage sale or special event signs. After further discussion, this item was continued to later in the Meeting. Item No. 2: SNOWMELT ROAD DISCUSSION Public Works Director Hunt Walker stated that staff is finalizing the Scope of Work for the Snowmelt Road reconstruction project. He explained that Council approved reconstruction of Snowmelt Road from Elbert Lane to the Top of the Village during the 2001 Budget process. Reconstruction of the TOV section was planned as a future project. Since that time, leaks have developed in the snowmelting mechanism in the TOV section of the Road and staff is concerned that the mechanism may fail during the upcoming Winter season. He proposed that the reconstruction include the TOV section of the Road and ramps of roads intersection Snowmelt Road planned be included in the 2001 reconstruction. This proposal would realize a cost savings for the Town since the contractor would only need to mobilize one time and construction costs would be ahead of next year's inflation prices. Walker provided estimated costs and reported the plan to have one lane of traffic open by June 1 and both lanes open by June 15 of 2002. Walker proposed that the Town borrow funds from the Real Estate Transfer Tax (RETT) Fund to pay for the TOV section and the ramps construction. He recommended that the Town continue the existing 5 Mill Levy through the year 2006, at which time the Road Fund would be able to pay back the loan to the RETT fund. Walker stated that this proposal would exceed the $3.8M cap set by Initiative Ordinance No. 1, Series of 2000, and an Election question would need to be approved by the voters. Firm costs will be presented at Council's October 1, 2001 Regular Council Meeting. The radius and sight distance of the Road would also be improved around the RFTA bus stop. After further discussion Council directed staff to proceed with the project as proposed. Council will make a final decision once a firm cost amount is determined. Council also directed staff to consult the Town Attorney regarding the need for an Election in order to proceed with the project and that staff investigate other funding possibilities other than a loan from the RETT Fund. Item No. 3 Cont'd: TOSV SIGN CODE (EXEMPT SIGNS) Council provided an update on Item No. 3 for Rick Griffin, who was not present for the discussion held earlier at this Meeting. Griffin stated his concern regarding real estate and open house signage as it relates to Council's definition 07� 400 09-17-01tc Page 3 of 9 of an open house. Purvis requested that Griffin provide language defining and open house as Council strives to provide definitions for events requiring signage. After further discussion, Council provided direction to staff. This issue will be further discussed at future Council Meetings. Item No. 4: CITIZENS GRANT REVIEW BOARD GRANT RECOMMENDATIONS Linda Sandels and Dan Alpert of the Citizen Grant Review Board (CGRB) explained that the Board limited the total Grant funding amount to $91,000, in light of the Town's current economic constraints and explained the process conducted by the CGRB for qualification and determination of the individual recommended Grant amounts. She requested that if Council chooses to decrease the amounts recommended, that all applicants receive the same percentage of reduction across the board. Council discussed equality of each organization as they provide a contribution to the Town and asked that the budgeted amount for Grant funding be compared in context to the General Fund during the upcoming Budget review process. Sandles offered the Board's assistance during upcoming discussion on grants funding and requested that the CGRB be notified of Council philosophical issues that could assist the Board during future Grant review deliberations. Item No. 5: TECHNOLOGY UPDATE Nick Tucker, Computer Specialist for the Town, provided an update on the status of the Town's technology. He reported that the Town now has T1 high-speed connections to the Internet. For future planning he reported that time constraints equate to approximately one year for T1 line installations and relocation of the Town offices would require planning. Mayor Manchester stated that he considered it significant to have a T1 line connection to Council Chambers. Tucker explained that the current software upgrade for the AS400 expires at the end of September, 2001, and another upgrade is necessary or the Town will lose all upgrade investments made to date. The Finance Director stated that the upgrade would cost approximately $36,000, financing for which has been set aside in the Reserve Fund. She requested Council approval to proceed with the purchase. Council requested that staff investigate alternative software programs and related costs for future Council review and discussion. Council took a 5-minute break at this time. Tucker provided a review of the Town's Internet Website. Mayor emphasized the importance, and requested that the Town develop a more user-friendly, informative and attractive Website to assist with marketing the Town and provide a location where the public can obtain Town forms and information. He also %:2V dom 09-17-01tc Page 4 of 9 stated that lack of access to the Internet in Council Chambers incapacitates its use as an aid for Council. Tucker stated that staff time and financing are the obstacles preventing the Town from meeting these goals. In response to an inquiry made by Purvis, Tucker stated that the goal is to have a new Town Website completed and available by the end of the year 2001. The Town Manager provided an update on the history and costs for developing the new Town Logo. The Finance Director stated that there are no funds currently available in the 2001 Budget to enhance the Website. REGULAR AGENDA-4:00 P.M. NOTE: The following item was not listed on the Agenda for this Meeting. Item No. 5a: PROCLAMATION NO. 01, SERIES OF 2001 PROCLAIMING RECOGNITION AND HONOR FOR THE EMERGENCY SERVICE PERSONNEL, GOVERNMENT EMPLOYEES AND CIVILIANS KILLED OR WOUNDED IN THE RECENT TERRORIST ATTACKS AND CONDEMNING THOSE ATTACKS UPON THIS COUNTRY Mayor Manchester introduced Proclamation No. 01, Series of 2001 and read the document in full, proclaiming the Town of Snowmass Village's recognition and honor for those killed or wounded, and condemning the September 11, 2001 terrorist attacks on the United States. Item No. 6: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. Item No. 7: PUBLIC HEARING AND DISCUSSION — SNOWMASS CLUB, PHASE II, PRELIMINARY PUD TO RECEIVE PUBLIC COMMENT AND DISCUSSION CONCERNING THE PRELIMINARY PLAN PUD AMENDMENT FOR THE SNOWMASS CLUB PHASE II DEVELOPMENT PROPOSAL, INCLUDING THE CONDOMINIUMIZATION OF 21 MULTI-FAMILY UNITS INTO 1/8 SHARE TIMESHARES VIA A SUBDIVISION EXEMPTION. Mayor Manchester opened the Public Hearing at 4:11 p.m. Senior Planner Jim Wahlstrom summarized the issues for discussion at this Meeting. Council discussed the natural hazard areas, natural resource areas, necessary facilities, fiscal impact, energy conservation, air quality, construction management plan, community welfare and the Minor PUD Amendment criteria. Wahlstrom stated that the applicant has submitted revised elevation information, revised plans and a base map that included the ball field/Jazz Aspen Snowmass events area. sm9s ft� 09-17-01 tc Page 5 of 9 David Bellack addressed the Nordic Trail crossing and stated that the applicant has scheduled a meeting with the Nordic Council to discuss this issue. Mayor Manchester stated that Council's plan is to review a completed Resolution on September 24, 2001. Mercatoris requested further discussion with a representative of the Fire District regarding emergency access to the subdivision in relation to the Nordic Trail crossing. Schuster stated that if the applicant does not resolve the issues with the Nordic Council, he would request that a representative of the Nordic Council meet with Town Council at the September 24 Council Meeting. Wahlstrom provided information related to discussions he has had with the Nordic Council. Manchester stated the need to accommodate both year-round emergency access and the Nordic Trail and discussed a 20-foot extension to the emergency access. Wahlstrom reiterated Council's desire that only emergency vehicles would be allowed to use the access. Manchester, Schuster and Jim Horowitz of Jazz Aspen Snowmass, discussed the revised site plan for the ball field, the proposed scenario whereby the applicant would transfer the piece of land to the Town under certain conditions and use of the access road next to the ball field area. Council majority stated approval of revisions addressing height issues. Van Moorsel outlined areas of 30-percent slope locations on the site. Wahlstrom explained that most of the 30-percent slope areas within the project are man made. Council discussed retaining wall locations and designs and flood plain revisions. Van Moorsel and Schuster addressed the locations, design and materials proposed for retaining walls. Wahlstrom stated that Federal Emergency Management Association (FEMA) approval is necessary prior to beginning construction. Schuster explained that this process would change the flood plain maps to identify existing conditions, and explained that no changes were made to the maps in the past at the time of original construction of the Club. Wahlstrom outlined agreements made by the applicant concerning wildlife including monitoring bird species for three years in accordance with the Wildlife Specialist recommendations. Schuster explained that data to monitor the bird species is derived from the Town. Barthelenghi explained the process required to monitor the birds. Council agreed with the proposed restricted housing and identified a Planning Commission request for the applicant to investigate on-site deed restricted employee housing. Bellack and Schuster explained that they have been investigating the possibility of joining with Snowmass Water and Sanitation District to create employee housing. Wahlstrom referred to findings and conclusions identified in a Fiscal Impact Report. Schuster explained the Fiscal Impact findings and reported on impacts based on the completed Phase I of the project. He requested clarification in one section of the Report. In response to an inquiry made by Manchester, the Town Attorney stated that imposition of an occupancy tax would require an Election �26P..w 09-17-01tc Page 6 of 9 question. In response to an inquiry made by Purvis, Schuster explained that the market reasoning behind proposed construction of larger units was based on constimer response. Schuster, Kane, Manchester and Purvis discussed the background and investigation, which identified the market demand for variable size units. The Finance Director and Wahlstrom concluded that earlier concerns have now been satisfied in the Report. Wahlstrom stated a concern regarding air quality and requested that Snowmass Drive be surfaced to minimize dust and that construction traffic utilize the access from Brush Creek Road. Schuster stated that the applicant has been investigating use of ground source heat pumps to heat and cool the condominiums and golf club house. The Water and Sanitation District has provided their approval to proceed with the investigation of using the water from their finishing pond as an alternative energy source. Rick Griffin stated a concern of surrounding homeowners regarding a dust abatement program for the golf course construction. VanMoorsel and Schuster explained the dust abatement process outlined in the application. In response to a question posed by Manchester, the Planning Director stated that Ordinance No. 22, Series of 2001 on the Agenda for this Meeting addresses concerns regarding dust control as well as complaints. Schuster stated that the Construction Management Plan outlines utilization of the tennis bubble for indoor tennis until the tennis building is completed. Construction will then proceed to create a parking lot at the tennis bubble location. Council discussed and agreed to changes regarding Community Purpose. Mercatoris requested that the applicant investigate the possibility of using sod from the golf course for the new ball field and JAS area. Rick Griffin expressed a concern that the golf course has been invaded by crab grass and may not be appropriate for this use. Schuster expounded on the plan for replanting. In response to an inquiry from Manchester, Schuster outlined the plan for reconstructing the ball field. Council agreed to add the criteria for a Minor PUD Amendment to the upcoming Resolution. Wahlstrom reviewed the Community Purposes for this application. A Resolution for Preliminary Review consideration will be presented to Council at the September 24, 2001 Council Meeting. There being no further comments, Mayor Manchester stated that this Public Hearing would be continued to the September 24, 2001 Regular Town Council Meeting at 1:00 p.m. Item No. 8: FIRST READING — ORDINANCE NO. 22, SERIES OF 2001 FIRST READING AND CONSIDERATION OF AN ORDINANCE GRANTING SNOWMASS CLUB ASSOCIATES, LLC AUTHORIZATION TO COMMENCE CERTAIN CONSTRUCTION ACTIVITIES WITHIN PARCEL 10, SNOWMASS CLUB SUBDIVISION AND LOT 1, SNOWMASS CLUB PUD Wahlstrom outlined the contents of the Ordinance. Mercatoris made a motion to approve First Reading of Ordinance No. 22, Series of 2001. Virtue seconded the 09-17-01tc Page 7 of 9 motion. The Planning Director explained the request made by the applicant and referred to the conditions in the document. The request was being made in an effort to have the golf course closed for only one Summer season and to provide uninterrupted availability of tennis courts. Staff will meet with the applicant to determine a performance security before Second Reading. Council discussed the process for further review of the amended architectural drawings for tennis structure, waiving completion of one trail by June, 2002 due to construction in that area. Council reviewed the Ordinance and requested changes. Mercatoris made a motion to include amendments outlined by Conrad. Virtue seconded the motion. The amendments were approved by a vote of 4 in favor to 0 opposed. There being no further discussion, First Reading of the Ordinance was approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 9: FIRST READING — ORDINANCE NO. 23, SERIES OF 2001 FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING COMPREHENSIVE SIGN PLAN FOR THE SNOWMASS CLUB Wahlstrom explained the contents of Ordinance No. 23, Series of 2001. Purvis made a motion to approve First Reading, seconded by Mercatoris. Council discussed the size and colors of the sign proposal. Council requested that the applicant provide additional information at Second Reading. After further discussion, First Reading was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No.10: SECOND READING — ORDINANCE NO. 19, SERIES OF 2001 SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 10 OF THE MUNICIPAL CODE ESTABLISHING OFFENSES RELATING TO SKI AREA AND RECREATIONAL FACILITIES The Chief of Police stated that there have been no changes to the Ordinance since First Reading. Mercatoris made a motion to approve Second Reading of the Ordinance, seconded by Purvis. There being no discussion, a roll-call vote was taken and Second Reading of Ordinance No. 19, Series of 2001 was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 11: APPROVAL OF 09-04-01 MEETING MINUTES Virtue made a motion to approve the Minutes of September 4, 2001, seconded by Mercatoris. The Minutes were approved as written by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 12: MANAGER'S REPORT -3$ OW 09-17-01tc Page 8 of 9 Manager's Job Description/Performance Standards The Town Manager stated that he has met with all Council Members except the Mayor to receive comments on the Town Manager's revised Job Description and Performance Standards. Purvis made a motion to approve the Town Manager's Job Description as written. Mercatoris seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. The Mayor will meet with the Town Manager during the upcoming week regarding the Performance Standards document. Snowmass Club Phase II Don Schuster of the Snowmass Club stated that regardless of the recent terrorist attacks on the United States in New York and the current circumstances surrounding that issue, the owners of the Snowmass Club have given direction for their staff to proceed with design and development of the Snowmass Club Phase II. VLF Information The Town Manager stated that a memo from the Assistant to the Town Manager has been provided to Council under separate cover outlining Village Leadership Forum (VLF) Scope of Work and related costs. Manchester requested that the document identify specifics regarding the goal for accomplishments at each of the meetings outlined and also justify consultant expense for each meeting. Mercatoris stated that he feels the Town should not exceed the amount budgeted for VLF consultants. Manchester also requested that the VLF investigate and make recommendations for the Transit Plaza. Council discussed consolidation of the agenda items for the remaining VLF meetings in order to reduce the number of meetings necessary to complete the VLF process. Item No. 13: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT Woodrun V Litioation Town Attorney Connor stated that a hearing has been scheduled for September 18, 2001 at 1:30 p.m. regarding the component of the litigation that would lead to the Town's eviction from the dumpster site. Connor reported that he filed a motion with the Pitkin County District Count to dismiss the entire proceedings related to the Forcible Entry and Detainer (FED). Item No. 14: CALENDARS VLF/ASC Pre-Sketch Mayor Manchester stated that the next Village Leadership Meeting has been rescheduled for Friday, September 28, 2001 at the Conference Center, Kearns 09-17-01tc Page 9 of 9 room. The Joint Meeting with Council and the Planning Commission will include the Aspen Skiing Company's official Pre-Sketch Plan presentation regarding development of the Town's core area. Chapel Site Visit A site visit to the Snowmass Chapel proposed development reconstruction area is scheduled for September 19, 2001 at 4:15 p.m. Council and Planning Commission Members will attend. Item No. 14a: EXECUTIVE SESSION Colorado revised Statues 24-6-402 (4) (b) Snowmass Village Municipal Code Chapter 2, Article III, Section 2-45 (c) (2) Executive Sessions. At 6:45 p.m. Mayor Manchester called for an Executive Session and stated the following: At this time it is the intent of the Town Council to adjourn the public meeting currently in progress and convene an Executive Session, which will be closed to the public. The topic discussed in the Executive Session will be: Conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions regarding the Rodeo Property Acquisition. However, no adoption of any proposed policy, position, resolution, rule, regulation or formal action shall occur at any Executive Session. Virtue made a motion to convene to Executive Session, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. At 6:55 p.m. Mayor Manchester made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 15: ADJOURNMENT There being no further business, Mayor Manchester made a motion to adjourn the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Submitted By, Trudi Worline, Town Clerk 64O OXV TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: GARY SUITER, TOWN MANAGER RE: MANAGER'S REPORT DATE: SEPTEMBER 27, 2001 *BUDGET DISCUSSION As you know, the Town is in the midst of a challenging budget process. The staff has been working diligently on the 2002 budget and our work is nearing completion. Today, we hope to accomplish the following: • Per the Mayor's request, discuss budget philosophy, with a specific focus on the revenue picture (Basic revenue charts are attached). • Clarify Council's expectations as to budget process and reporting format. • Schedule budget meetings with the Town Council. Budget Philosophy - Historically, the Town has relied heavily upon the ski season as the primary driver of our local economy. During these four months, much of our revenue is generated through sales tax. This reliance upon sales tax carries with it a certain level of risk. The Town has consistently mitigated this risk by maintaining healthy reserves and proactively managing cash flow. In the mid 1990's, General Fund Revenues began to diversify slightly through the implementation of Solid Waste fees (a user charge fee system) and an increase in the Road Fund Mill Levy. Consequently, the sales tax portion of the "revenue pie " has gradually decreased from 66% to below 40%. This trend has helped decrease our dependence upon sales tax as a primary revenue source. In July, Bob Purvis asked if this year's budget situation was a one-time occurrence or if we are looking at a "new equilibrium ". By watching budget trends for the last several years, staff believes that, indeed, a "new equilibrium" must be achieved as we look toward the future. Later this month, Council will have an opportunity to discuss budget policy, as we consider various revenue options and appropriate service levels designed for maintaining long-term budget stability. Budget Objectives - following are the budget objectives established by staff: 1. Present a balanced budget to the Town Council. 2. Find and meet the "new equilibrium" to ensure long-term stability. 3. Provide a essential services consistent with the "new equilibrium" 4. Provide factual information and reasonable alternatives for consideration by Town Council fir _ Manager's Report 9/27/01 Page 2 of 2 As of today, our draft budget includes some significant reductions in service. Commensurate reductions in staff remain a possibility. As the part of the budget process, Council will be provided with staff recommendations and alternatives for meeting the above mentioned goals. Budget Process and Format— With budget meetings upon us, staff would like to be as clear as possible about what your expectations are, in advance. Specifically, what kind of time frame do you wish to commit to these budget meetings? Typically, the budget meetings require about 2 '/Y days. Also, what type of presentation format do you prefer? Do you like the graphs and bar charts that you see today? Do you want line- item detail in your packet of budget information? Is there specific information or analyses you wish to see? Answers to these questions will assist staff in preparing budget materials to meet and hopefully exceed your expectations. Sample format pages are included in this packet. Budget Schedule — The original budget calendar, distributed in June, included a budget window for Town Council from October 15 — 24, 2001. Although the staff work is not yet done, we are confident that we will be ready by then. Also, Merc has indicated he will be unavailable from October 17 — 24. Our goal is to adopt the budget on November 5a', 2001, although we legally have until December 15a'. Please bring you calendars so that we may block out some dates. COMPUTER VIRUS As you know, the Town was struck with a serious computer virus on September 19'm. We responded to this matter as a Critical Incident. As such, we held a staff debriefing meeting last week in order to provide factual information, minimize rumors and further educate staff on the importance of safety procedures. Additionally, Nick Tucker, our Computer Technician, has written an Incident Report, which is attached for your review. We are still assessing the extent of damage, although it appears that we were able to retrieve most of our data. Please read Nick's report and let me know if you have other questions, comments or suggestions regarding this matter. LEGISLATIVE SPECIAL SESSION As you may know, Governor Owens has called a special session of the General Assembly. The three main topics of this session include growth management, legislative redistricting, and how to deal with a decline in state revenues of about $267 million dollars. There are several other housekeeping matters being dealt with as well. Staff will monitor these items and keep you posted should any of these affect Municipalities in Colorado. 'Response requested W�p goo Town of Snowmass Village General Fund Revenues $9,200,000 $9,000,000 $8,800,000 1 $8,600,000 Y ' y K 1 $8,400,000 O D $8,200,000 $8,537;211 $8.000,000 $8,40,50309" $7,800,000 $7,600,000 2000 Actual 2001 Revised 2002 Proposed YEARS TOWN OF SNOWMASS VILLAGE TOWN SALES TAXES $1,125,000 $1,115,000 $1,105,000 $1,095,000 1 J $1,085,000 0 $1115,a4s $1,075,000 $1;10'1,948 $1,101,948 $1,065,000 $1,055,000 $1,045,000 2000 Actual 2001 Revised 2002 Proposed YEARS TOWN OF SNOWMASS VILLAGE COUNTY SALES TAXES $3,000,000 $2,500,000 ' $2,000,000 V • U) 0 I J $1,500,000 o $2,651,072 $2,156;922 $2,156,922 $1,000,000 $500,000 2000 Actual 2001 Revised 2002 Proposed YEARS TOWN OF SNOWMASS VILLAGE BUILDING PERMITS AND PLAN CHECK FEES $700,000 $600,000 $500,000 $400,000 1 J o $644;077 $300,000 $483,750 $200,000 $392,000 $100,000 $- 2000 Actual 2001 Revised 2002 Proposed YEARS GENERAL FUND REVENUES 2001 REVISED Sale of Assets Transfers from other Funds 0% 13% Other Financing Sources 0% Miscellaneous 4% Sales Taxes ConWWeons� 38% 10% Fines and FodBILS� Charges for SeMces 10% LlcenseslPermile 4% Other Taxes Inlergovemmenal Revenue Firppam.Taxes 11% t% 3% GENERAL FUND REVENUES 2002 PROPOSED Sale of Assets 0% Other Financing Sources Transfers from other F unds 0% 14% Miscellaneous 6% Sales Taxes 37% ContiWlion6� 10% Fines and Forfeits' 1% Charges for Services 12% Other Taxes Llcanseeverml4 B% 4% Properly Texas 3% Intergovernmental RarHnue B% 47 FINANCE DEPARTMENT SUMMARY 2000 REVISED Donations 0% Capital Outlay 6% Operating& Maintenance 4% Purchased Services 20% 01 Personnel Services 68% FINANCE DEPARTMENT SUMMARY 2001 PROPOSED Donations Capital Outlay 0% 7% Operating B Maintenance 3% Purchased Services 19% Personnel Services 71% Goo FINANCE DEPARTMENT The Finance Department is responsible for handling the day-to-day and long range financial operations and investments for the Town. These duties include budget preparation, user friendly financial reports and long range documents. The Finance Department administers all personnel and risk management programs including payroll, personnel policies and procedures, benefits, property, casualty and liability insurance and safety programs and policies. The Finance Department is comprised of three programs: Finance Administration, Personnel/Risk Management and Information Services. Information Services provides computer hardware and software support to all Town Departments. GOALS To provide accurate and concise financial information on the operation and status of all Town funds; to ensure compliance with personnel policies; to establish safety policies and adequate insurance coverage. To keep the Town's information systems current with new technology applicable to Town operations. $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 1999 2000 2001 S1�1t1;P1_f foR1"19% A _ (41 aw GENERAL FUND: Finance Department Summary Total Department/All Programs: 1999 Actual 2000 Budget 2000 Revised 2001 ftgposed 2002 2003 Prop,QmW 2004 Prpppged 2005 PMPDSgd Personnel Services $ 266,754 $ 349,657 $ 329,029 S 395,616 $ 414,801 S 436,700 S 459,823 $ 484,239 Purchased Services $ 80,724 S 75,693 $ 96,559 S 104,261 $ 112,134 S 118,527 S 118,024 $ 121,131 Operating 8 Maintenance $ 21,549 $ 13,098 $ 20.327 $ 14,732 $ 16,035 S 15,347 $ 16,668 $ 15,999 Donations $ - $ - $ - $ - $ - $ - $ - $ - Capital Outlay $ 52.055 $ 40,000 S 41,090 $ 40,300 $ 73,555 $ 45,500 S 45,500 $ 45,500 Total S 421,082 S 478.448 $ 487,005 S 554,909 $ 616,525 S 616,074 $ 640.015 $ 666,869 ' Department by Program: Finance Administration 1999 Actual 2000 Budaet 2000 Revised 2001 Proposed 2002 ProMed 2003 Proposed 2004 Proposed 2005 Proposed Personnel Services s 184,621 $ 231,765 $ 220,316 $ 264,111 $ 277,813 $ 292,551 $ 308,114 $ 324,547 Purchased Services $ 34,546 S 32,500 $ 53,545 $ 46,621 $ 53,696 S 55,850 S 58,086 $ 60,409 Operating 8 Maintenance $ 10,672 $ 10,295 $ 11,637 $ 11,867 $ 12,103 S 12,346 S 12,596 $ 12,854 Donations $ $ $ $ S $ $ $ ' Capital Outlay $ 8,582 $ - $ 1,000 $ - $ - $ - $ - $ - Total $ 236,421 $ 274,560 $ 286,498 $ 322,599 $ 343,612 S 360,747 S 378,796 S 397,810 Personnel Administration Personnel Services $ 37,789 $ 45.031 $ 51,917 S 53,892 S 56,758 $ 59,784 S 62,978 S 66,350 Purchased Services $ 3.263 S 1,500 $ 5,000 $ 1,500 $ 1,500 $ 5,000 $ 1,500 $ 1,500 Operating 8 Maintenance $ 10,242 $ 1,523 S 7,523 S 1,565 $ 2,608 S 1,652 S 2,698 $ 1,745 Donations $ - $ - $ - $ - $ - $ - $ - $ - Capital Outlay S - $ - $ - $ - $ - $ - S - $ - Total $ 51,294 $ 48,054 S 64,440 $ 56.957 $ 60,866 $ 66,436 $ 67,176 S 69,595 Information$ysiffm Personnel Services $ 44.344 S 72,861 $ 56,796 S 77.613 $ 80,230 $ 84,365 $ 88,731 $ 93,342 Purchased Services $ 42,915 $ 41,693 $ 38,014 S 56,140 $ 56,938 S 57,677 $ 58,438 $ 59,222 Operating&Maintenance $ 635 $ 1,280 $ 1.167 $ 1,300 $ 1,324 $ 1,349 $ 1,374 $ 1,400 Donations $ - $ - $ - $ - $ - $ - $ - $ - Capital Outlay $ 43,473 $ 40,000 $ 40,090 $ 40,300 $ 73,555 $ 45,500 $ 45,500 S 45,500 Total $ 131,367 S 155.834 $ 136,067 $ 175,353 $ 212,047 $ 188,891 $ 194,043 $ 199,464 C, =Q)�Pqerj (j) GENERALFUND: Finance Department Summary 2000 2000 2001 2001 Total Department/All Programs: 1999 Actual 2000 Budget 2000 Revised Varian ra Variance 2001_. Pyposed yariant4 Variance Personnel Services $ 266,754 S 349,657 $ 329,029 $ (20,628) -5.90% $ 395,616 $ 66,587 20.24% Purchased Services $ 80,724 $ 75,693 S 96.559 $ 20,866 27.57% $ 104,261 S 7,702 7.98% Operating&Maintenance $ 21,549 S 13,098 S 20,327 S 7,229 55.19% $ 14,732 $ (5,595) -27.52% Donations $ - S - $ - $ - 0.00% $ - $ - 0.00% Capital Outlay $ 52,055 $ 40,000 $ 41,090 $ 1,090 2.73% $ 40,300 $ (790) •1.92% Total $ 421,082 $ 478,446 S 487,005 S 8.557 1.79% $ 554,909 S 67,904 13.94% ' Department by Program: 2000 2000 2001 2001 S % $ % Finance Administraton 1999 Actual 2000 Budget 2000 Revised Variance Variance 2001 Proposed Variance Variant& LA Personnel Services $ 184,621 $ 231,765 S 220,316 $ (11,449) -4.94% $ 264,111 $ 43,795 19.88% Purchased Services $ 34,546 $ 32,500 $ 53,545 $ 21,045 64.75% $ 46,621 $ (6,924) -12.93% Operating&Maintenance S 10.672 $ 10,295 $ 11,637 $ 1,342 13.04% $ 11,867 S 230 1.98% Donations $ - $ - $ - $ - 0.00% $ - $ - 0.00% ' Capital Outlay $ 8,582 $ - $ 1,000 $ 1,000 0.00% $ - $ (1,000) -100.00% Total $ 238.421 $ 274,560 $ 286.498 $ 11,938 4.35% $ 322,599 $ 36,101 12.60% Personnel Administration Personnel Services $ 37,789 $ 45,031 S 51,917 $ 6,886 15.29% $ 53,892 $ 1,975 3.80% Purchased Services $ 3.263 S 1,500 $ 5,000 $ 3,500 233.33% $ 1,500 $ (3.500) -70.00% Operating&Maintenance S 10,242 S 1,523 $ 7,523 S 6,000 393.96% $ 1,565 $ (5,958) -79.20% Donations $ - $ - $ - S - 0.00% $ - $ - 0.00% Capital Outlay $ - $ - S - $ 0.00% $ - $ - 0.00% Total $ 51,294 $ 48,054 $ 64.440 $ 16,386 34.10% $ 56,957 $ (7483) -11.61% Inforinaillon System Personnel Services $ 44.344 $ 72,861 $ 56,796 $ (16,065) -22.05% $ T7,613 $ 20,817 36.65% Purchased Services $ 42,915 $ 41,693 $ 38,014 $ (3,679) -8.82% $ 56,140 $ 18,126 47.68% Operating&Maintenance $ 635 S 1,280 $ 1,167 $ (113) -8.83% S 1,300 $ 133 11.40% Donations $ - $ - $ - $ - 0.00% $ - $ - 0.00% Capital Outlay $ 43,473 $ 40,000 $ 40,090 $ 90 0.23% $ 40,300 $ 210 0.52% Total $ 131,367 $ 155,834 $ 136,067 $ (19,767) -12.68% S 175.353 $ 39,286 28.87% �/�wf�L.0 Fv1�w1Ai ' 11 111 11 1 °� v aea. °�km Y`"`�i�.: a. Y , "' = s d yam' iretiaw w �-r-� '• sY vw .o��'lSa._� ...6i ?. "' �3'• i - n-�eK� m� �y}_. m,Tj,�. az '"�x.�`'.�'-�S •#. �,,Y � w' J'Y.ro "4- A t . w� a 1 k� w 1. 'M°y �.x��?ry'`3" u�m'��i�G"i �3 nel� ,a^?�., 3 3 •+ •. y "�� i ��' t �y�,x � Me '1 • 1 1 111 • '1 � 11 111 11 � � � � � t , �,� � -,+���.��. rw.�.� -�-� r + f Via'?" € r r y .�,ls2 y' '�' '':� f},�k�'�d-� •�. y�� ?.� '� �,{�a}f£�r¢&�°My' r �'�a.. � '`y:R ya \-�.^x``C'•<� m- y !eaya4rrsr 1 r TOWN OF SNOWMASS VILLAGE TOTAL ALL FUNDS FUND SUMMARY REVENUES 1999 Actual 2000 Revised 2001 Budget Taxes $ 7,627,347.00 $ 10,220,707.00 $ 10,714,456.00 Intergovernmental $ 181,931.00 $ 187,592.00 $ 193,318.00 Licenses/Permits $ 323,168.00 $ 702,941.00 $ 685,916.00 Charges for Services $ 1,073,618.00 $ 1,041,758.00 $ 1,322,958.00 Fines and Forfeits $ 46,185.00 $ 44,500.00 $ 44,700.00 Contributions $ 2,780,051.00 $ 1,015,896.00 $ 1,112,798.00 Miscellaneous $ 674,273.00 $ 765,790.00 $ 791,554.00 (J Other Financing Sources $ 7,894,867.00 $ 750,721.00 $ 731,825.00 Sale of Assets $ 9,102.00 $ 710.00 $ 100.00 Rental Income $ 1,869,775.00 $ 1,961,240.00 $ 2,004,460.00 TOTAL REVENUE $ 22,480,317 $ 16,691,855 $ 17,602,085 C EXPENDITURES �v Personnel Services $ 4,338,340.00 $ 4,999,553.00 $ 5,688,988.00 Purchased Services $ 1,391,261.00 $ 1,512,105.00 $ 1,577,566.00 T Operating and Maintenance $ 950,465.00 $ 1,092,OB5.00 $ 1,176,348.00 3 Donations $ 270,407.00 $ 309,717.00 $ 282,568.00 IZI Capital Outlay $ 11,258,039.00 $ 3,144,824.00 $ 3,174,892.00 Debt Service $ 2,406,507.00 $ 3,065,932.00 $ 3,121,048.00 TOTAL EXPENDITURE $ 20,615,019 $ 14,124,216 $ 15,021,410 Transfers-In From Other Funds $ 1,437,731.00 $ 1,372,201.00 $ 1,315,193.00 Transfers-Out From Other Funds $ 1,437,731.00 $ 1,372,201.00 $ 1,315,193.00 NET TRANSFERS $ - $ - $ TOTAL SOURCES $ 22,480,317 $ 16,691,855 $ 17,602,085 TOTAL USES $ 20,615,019 $ 14,124,216 $ 15,021,410 NET SOURCE (USE) OF FUNDS $ 1,865,298 $ 2,567,639 $ 2,580,675 ENDING FUNDS $ 11,499,831.00 $ 14,067,470.00 $ 16,648,145.00 -53 - -11- Name of Department: FINANCE DEPARTMENT Program: Finance, Personnel, Information Systems Fund: GENERAL Department Description: Responsible for handling day-to-day and long range financial operations and investments including budget, fixed assets, accounts payable, accounts receivable and the annual audit . Coordinates all payroll , personnel, employee benefits, loss control and risk management functions . Provides computer hardware and software upgrades and support to all Town Departments . Manages Towns Web page . Department Goal: To provide accurate and concise financial information on the operation and status of all Town funds; to ensure compliance with personnel policies; to establish safety policies and adequate insurance coverage . To keep the Towns information systems current with new technology applicable to Town operations . Department Objectives : 1 . To continue improvements with current budget package by providing additional communication tools i . e . graphs, comments, etc . . in budget document . 2 . To continue development of user-friendly financial reports . 3 To provide continuing education for department employees to keep up with changing accounting practices for governments . 4 . To keep abreast of changing personnel policies and procedures . 5 . To provide Town departments with technical computer hardware and software support required to perform their jobs . S-/9�PCc= S T/4 N Di9RD A0)?R19 Ti dF _544 own NAME OF DEPARTMENT: FINANCE DEPARTMENT Fund: GENERAL Highlights of Proposed Budget: Department Staffing: 2000 2000 2001 Budget Revised Proposed Finance/Personnel/Risk Mgmt 5 5 5 Information Systems 1 1 1 TOTAL 6 6 6 Payroll : 2000 2000 2001 Budget Revised Proposed Finance 178 , 978 164 , 793 197, 617 Personnel/Risk Mgmt 35, 307 39, 691 41, 177 Information Systems 54, 277 43 , 895 55, 513 Total 268, 562 248, 379 294, 307 Finance Highlights Finance Program: 1 . Payroll - 2000 revised budget is lower than the budgeted amount due to 2 positions turning over. In 2001 , we have budgeted for full staffing. 2 . Payroll Overtime - The 2000 revised payroll overtime has been revised upward based on year-to-date expenditures and additional overtime throughout the year. More overtime was required in 2000 due to the turn over in our accounting staff , the additional workload and the impact this had on the year end audit preparation. 3 . Collection Fees - 2000 revised includes the 2% collection fee for the Droste bonds that were issued after the budget wasoved. i won 4 . Contract Service - includes temporary help while we were short staffed. 5 . Cash Purchases - 2000 revised is for a new desk and 2 chairs for the Finance Department . Personnel Program: 1 . Consultant - 2000 revised budget is higher in order to do a full review and update to the pay and classification plan that was budgeted to be completed in 1999, but carried over to 2000 . 2 . Advertising - This line was increased in the 2000 revised budget for costs related to filling positions . Information Systems: 1 . Training/Travel - There was minimal training or travel completed in 2000 . 2001 has additional training for NT Administration, Autocak, GIS, and Quark. 2 . Contract Service - The 2001 budget includes costs for the T-1 connection and monthly fees plus a wiring contractor. 2000 2000 2001 Budget Revised Proposed 3 . Cash Purchases a) Desk and 2 chairs 0 . 00 1, 000 . 00 b) New Computers/Upgrades 40, 000 . 00 40, 090 . 00 c) PC power & cooling supplies 500 . 00 d) Dell NT Servers (2) 10, 000 . 00 e) Dell Workstations 21, 000 . 00 f) Hardware Emergency Fund 3 , 000 . 00 g) Keyboards, Mice, Network Cards 500 . 00 h) Laser Printer 800 . 00 i) Archive CD fireproof storage 1, 000 . 00 j ) Audio Visual Projector (Computer) 2, 500 . 00 k) 10 Base 100 Hub 1, 000 . 00 40, 000 . 00 41, 090 . 00 40, 300 . 00 049P Me Incident Report TOSV Computer Virus September 19, 2001 Why did it happen? • There was no information available that such a virus existed. • There was no software available to detect the presence of the virus. • The virus was capable of infecting a computer simply by viewing an infected web page. • There was no way to know if such a page might be infected. • The virus was capable of spreading itself via network shares, in addition to the "normal" method of using email to propagate itself. All Town file servers, including email, Internet and all day-to-day operations, are currently protected with the most up-to-date anti-virus software available. What damage did it do? This virus was most likely on our file server for weeks and we were unable to detect it since no tool was available, worldwide, to do so. During the course of normal operations, including the normal rotation of backup tapes, thousands of files and weeks worth of backup tapes were infected before we were able to detect its presence. Standard backup procedures are, and have been, in place. This includes the normal rotation of 10 tapes. Using this scheme we can restore data that is many months old. We also take a full backup tape set out of the rotation each year and store it off site. Immediately upon detection of the virus, l transferred all un-infected data to the new server and proceeded to work on un-infecting and restoring our infected data. I am also reviewing and upgrading policies and procedures that affect the integrity of the Town's data. This includes backup, access, security and user policies and procedures. The bottom line is that we lost very little data in the end. Time was spent assuring the system was clean and restoring files from backup tapes that weren't infected causing a delay in 'service', but this was necessary to contain the threat and restore our data. What could have been done to prevent it? All Town file servers, including email, Internet and all day-to-day operations, are currently protected with the most up-to-date anti-virus software available. Nothing, short of never being connected to the Internet, email and network, and never sharing any kind of file including the use of floppy disks, CD's, zip disks or other data media, could have been done to prevent this. The following procedures have been in place and will continue to be followed in the future: • Apply recently available upgrades to Web Browser software that prevent web sites from infecting our system. • Keep all anti-virus software current and functioning properly. • Constantly research ways to keep our system secure. �� r • Keep informed daily as to threats, upgrades, news and events that relate to our network data security. • Keep users informed. What can be done to prevent it in the future? In progress • Purchase more backup tapes to allow a longer "window"before reuse of media is necessary. • Purchase additional backup software licenses that will allow us to redundant backups across the WAN. Each remote site will back up it's own data as well as having the main Town server backing up the remote site servers • Assure that each user follows standard policies and procedures that are designed to deal with these threats. • Move away from workstation based email to a central server. I.E. Move away from Outlook to web-based email. This serves two purposes: moves the Town away from Outlook which is a major target for most email based virus and keeps the email files, address lists and personal information on a Linux OS file server and away from the workstation hard drive. If the workstation goes down for any reason, email and information are still available on the server. This applies only to email and personal contact information. Research • Move to a different operating system (OS). The cost upgrade: In place The cost to keep us protected is my time. We already budget for the anti-virus software, firewall and security products. In progress The cost for a set of 10 backup tapes, to add to the existing set of 10, is $740.00 The cost for additional software is approximately $900.00 Research Move to a different Operating System Cost of hardware, software, file conversion, research and training will be very expensive, probably in the tens of thousands. In Closing We can't 'prevent' ever being attacked by viruses again regardless of which OS, application software, and/or hardware we decide to use. There are new viruses created daily and hackers are always trying to break into and/or corrupt our system. We can reduce the possibility, backup our data, and stay informed. PLEASE TURN IN YOUR STATUS REPORT UPDATES TO DONNA BY 5:00 P.M. OCTOBER 3, 2001 STATUS REPORT October 1, 2001 Town Council/Town Manage VLF/Forward Plan ■ Amending scope to fit $70,000 budget. Gary Suifer Job Description/Performance ■ Job description adopted. Standards ■ Will meet with the Mayor to review S S Suifer Performance Standards. Gary Rodeo Acquisition ■ Negotiations nearing completion. Town Council Public Works t Snowmelt Road ■ Developing preliminary cost estimates. Hunt Walker RFTA Bus Staging ■ Will be completed in September. Hunt Walker Housing TUMMUMM F Daly Townhomes ■ Building"B"foundation walls under Joe Coffey construction. Housing Committee ■ Committee Members will present recommendations to Council in October. Finance 2001/2002 Budget ■ Preparing budget report for discussion with Marianne Rakowski Town Council. Public Safety Town Clerk Business Licensing ■ Business License notification mailed to Trudi Wodine Contractors. • Business License/Renewal notifications mailed. • Preparing to mail Sales Tax requirement notifications to homeowners regarding Town rentals. � Sq saw Community Development Department Pitkin County GIS ■ Updated street map for Welcome Center Craig Thompson has been completed. Sign Code Review ■ Town Council to discuss Eh empt Sign Chris Conred0im Wahlstrom/Robert Vol pt policy issues at October&h Code — Building Height ■ Anticipate Planning Commission discussion Chris Conrad on October 17"'. Major Develo ment Review Update WMQQU 10,111161 Snowmass Center Expansion ■ Applicant working on re-designs for Sketch Plan resubmission later. Jim Wahisirm Snowmass Club— Phase II ■ Draft Resolution approved with conditions. Preliminary Plan Chris Conrad/Jim Wehlsfrom Minor Development Review Update Snowmass Chapel Sketch Plan ■ Next P.C. Meeting and site visit September Jim Wehlsfrom 19th• Aspen Skiing Company— Vehicle ■ Planning Commission to review Draft Maintenance Facility At The Divide Resolution on October 3rd. Minor PUD Amendment Jim Wehlsfrom Gracie's Cabin Minor PUD ■ T.C. discussion and First Reading Oct. 8'". Amendment Chris Conrad Offices At Snowmass Minor PUD ■ Commence P.C. review on Oct. 3r a. Amendment Jim Wehlstrom Communit Enhancement Projects Brush Creek Entryway Stream ■ Tentatively scheduled for Oct. 1`. Improvement Bernadette Barfhelen hi Parcel F — Parking Lot ■ Concepts and alternatives per Town Bernadette Barthelenghi/Larry Green/Hunt Welker Council's direction tentatively scheduled for Oct. 15th. Project Update Coordination-Gary Sutter 923-3777 ext.206 Public Works-Hunt Walker 923-5110 ext.201 Housing-Joe Coffey 923-2360 ext. 10 Community Development—Craig Thompson 923-5524 ext.247 Town Clerk -Trudl Worllne 923-3777 ext.202 Finance-Marianne Rakowski 923-3796 ext.241 Police Chief-Art Smythe 923-5330 ext.217 MOMW am Sun Mon Tue Wed Thu Fri Sa! 1 2 3 4 5 6 2:00 P.M. T.C.MTG. 7 8 9 10 11 12 13 2:00 P.M. T.C.MTG 14 15 16 17 18 19 20 2:00 P.M. T.C.MTG 21 22 23 24 25 26 27 4:00 P.M. CAST @ County HHS Minturn Budget Meeting 28 29 30 31 HALLOWEEN w4v\ we Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 2:00 P.M. Election Day T.C. MTG. 11 12 13 14 15 16 17 2:00 P.M. T.C.MTG. 18 19 20 21 22 23 24 2:00 P.M. Thanksgiving T.C.MTG. 25 26 27 28 29 30 r WARREN L. PALMER, ARCHITECT BOX 767 BASALT, CO. 81621 3 Oct. 01 Snowmass Village Town Council C/o Chris Conrad Planning Director Town of Snowmass Village Box 5010 Snowmass Village,Co. 81615 RE: the Lebovitz Residence,Minor P.U.D. amendment for Gracies Cabin Relocation,Lot 2, Gracies Cabin Subdivision. Dear Chris: As per our discussions,I am submitting the information and request package for a Minor PUD Amendment review by the Snowmass Village Town Council on the 8th of October for the relocation of the original Gracie's Cabin structure.As reviewed and approved during our meeting with Planning&Zoning on 15 Aug.01,we will request that we be allowed to: 1. Relocate the original Gracie's Cabin structure out side the platted"building envelope".This would allow us to place the cabin closer to the ski area access and the winter nordic ski/summer hiking trails,while maintaining the privacy of the proposed new residence. 2. Maintain the existing 19 ft. structure height of the original cabin,where 18 ft.is the maximum allowed for"accessory structures",as per the platted PUD Land Use Plan.The allowed height at the rear(north)of the cabin,where the slope drops away,would be approximately 25 ft. in height above natural grade. 3. Have the original cabin's existing 388.5 sf.of floor area not counting against the allowed 5500 sf. of floor area,as per the platted PUD Land Use Plan.The floor amount is based on the deck being placed on grade and being non-counting in the floor area I am including 8 seta of 11"x1T'reduced drawings with the following information for the . suggested Minor PUD Amendment review by the Town Council in Junta 1. Gracie's Cabin Relocation Drawings including Cover Sheet,Site Plan,Full Scale Site Plan,Proposed Floor Plan and Building Elevations,Existing Floor Plans and Building Elevations. 2. Additional site information including:ToppopVhic Survey,Land Use Plan,Gracies Cabin Subdivision Plat and East Village PUD Plat with Vicmrty Map. 3. Photos of the existing cabin and the original cabin. 4. Request information from the owners on the proposed usage for the cabin. At the 15 Aug. 01 P&Z review the following questions and resulting information were developed. I. The structure will be maintained as part of the of the Lebovitz Residence.The approval would run with the property,as long as the conditions are met by the current owner. 2. The project will be used a maximum of 12 days a year. 3. The maximum number of people using the cabin will be 50. C*racies Cabin Relocation Minor P.U.D. Amendment Review 10.8.01 page two P&Z Review Items(continued) 4. The owner will provide a sign on the cabin explaining the usage and restrictions to the public. 5. A lavatory and water closet will be provided in the cabin and available during the cabin usage. A bear-proof trash container will be provided at the cabin and available during the cabin usage. 6. The floor area of the cabin will not count against the 5500 sf.residential floor area maximum 7. The cabin will be allowed to be located outside the Building Envelope as platted 8. The cabin will be allowed to exceed the accessory building height limit. It will be 25 ft. above grade on the down hill side, as indicated in the drawings. 9. The cabin will only be used during daylight hours for educational and not for profit groups. 10. •Itte cabin will not be used for storage,living or sleeping purposes. 11. The relocated cabin will be limited to the original 388.5 d.and at grade deck. At the 6 Sept.01 Design Committee review and approval,the following conditions were required. 1. All materials and colors will match the original cabin. 2. The stone used for the piers will match the stone used for the new residence.This will be submitted to the Design Committee with the house review. 3. All disturbed areas will be revegitated If there are additional documents you need for this review,please give me a call. warren Pahner copies to: Stephen&Lisa Lebovitz, Robert Orr&Assoc.,David Lambert Const. S , i e 'i1 + Y • R � L v _ _ 44 _ r �� ?°,`• P,A • ,�, I � 1-11, Y I i ® •i'�q as rSS'S s�my , Mjf'��*r a'!" r 'u Y` a, • E4Y2: f. �� IT ��. �, f Y .'3• Y !ti� A y x � 3 � E. i 1 F :y r , 4'y. x• Ilk.• 'k-A •`�`` 'aryn 53 , z .� f a 7��� .x any' ',Y.t "•� , y, ! t r � 7 # ail ay ., wy�,all .4• � t ��y ;�l1 R 'i � � ' x i K C y i! �' w.�q�a " �+s�ti � t�� a"r ice° � •��� �i � � �V lra 1°k�±`f�.•� ,- a � . a�Iry»w t v�r r ' p ai hx i� I r ��4r e� LA A .!4. r�. � a• � .• i��I tr9� lQl^Y�°�°'� � �1 {per ��Y �r .i � ;- ��,�'y @�� �� {� t � � Y, �� a _: �• �. � i` '�ll'�Y."R� W ��:r n�p� H �a�; _!'__ Y �, JJ■■ d � 'p. WW "" 'ills�''-j r -e�+s`�m.•:'� . �s *mw"k r ho If IL MM R: 1 \ i 0 � ��a�4`� ` � {� x•Y 4 3{i� �. 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G• M�> w� G`t t .i I .i •� y 'S� 4,ji'v ).. a xr . .."„' " • R I to y ary s � ri wWON vi+2`Ci2 n�+ e f. a,��f ia_..1' t• +°!w a+'' jr�� tr '(,t� " 1 j � _,)' a ', .r: ' } s A Vin LV N,1 �d:.'�yy, r,,. t { v. P',' 1 •p ,y �� Vin.{ 4� •t' �; �� ��,� r ' 1 � ��♦ i (.nsj5^4.,� � 11 ++•m „>, v: z:sm-.c.. n` � ��'•tw•- .raj/(..Fy � ._ .v �� : •4. L.J �t 4 �4i � \� � ��• F'! �. aA t. 4 :.L y RL l f� V •� u Tom` Cy �_ 1 • `r �.1 Z�le I�I'I IIII. n\W..•.sr. ` �. � ' •. "h- O♦yl 1 } 4�' � ' :d'i�l �1 ' ,�{ 11 �'li � 1{ { , �I.I���Ii I. ��1�LI YI�IS�I4 ll �'ti`� 1' \ { •.. `I � � ti,t ' ��:� ME �P,r -s6 ON Date: 1/18/01 Name of CoAtributor: Stephen&Lisa Lebovitz Address: 288 Concord Rd. onorary Westin, NIA 02493 rd Glenn Frey Phone: Karl Meckenburg Martina Navretllova In-Kind Contribution Only John Reid Wellington Webb Ofcers Thanks so much for your contribution to A Grassroots Aspen Experience. The President cabin worked opt great! Los Towne Secretary John Worcester Thank You. Treasurer Patricia Chew A Grassroots Aspen Experience Tax LD. #: Board of Directors Federal: 84-1186989 State of Colorado: 98-10305-ON Buddy Bates Andy Davies For tax purposes Cindy Frey Beth Gill Jeff Kobacker Dave Munk Terry Schaefer Donna Wiedinmyer Description of donation: Donated the use of Gracy's cabin for Cheryl Wyly our youth during our Winter Program. Advisory Board Grassroots Office Use Mary Bates n Annie ver Germaine Dietsch Carol Pasternak Denise Sanchez Killeen Russell Ethel Towne Executive Director Executiv Director The amount of the contribution that Is deductible for Federal Income Tax purposes Is Denise Sanchez limited to the axes" of any money contribution by the donor over the value of goods or services provided. Please contact your accountant or tax preperer to determine your lqmlffc situation. 110 East Hallam, Suite 133 • Aspen, Colorado 81611 • 970-925-6671 • Fax 970-920-1855 • www.agae.org k w { W, 177 pr PPPP ��� GY Ar CT r i ` 9 { ® yry.y .¢�q��w�`.]�,'y 1y`�^ • ...� r e�.ao s� _ ..0.e! .LIP!__ '`• J I } Y i yITJ �. � j �# �`•�' ~�',pia ti R44 a � _!1+ _$ 1 , � � It�lf 111 I TIN '-ty>" I +�:-r +�` f,t7"••r.d,l-)e .��,•,+�Y..�,�*' 1F' F ,.ti- ,�,{. �J �yS14- ... .� I.�j_�j3 �. A I' Ai - • I I I 4 1 3� t�IT tIR ���4�j'y:������Yl l� '4��IF J _ •� ' 1�Y 1 .� { �I ll '.y 11 F 1'r'`I s�' �`}" A b n " Y, �.�-f+.il 1 t 1 A' I•� ' J 1 I i �j ; I 1 �iftJi I � 3tF. � sl 1 IJriil � 1 t1 : e 1J1 T7 t.h'��}�F 7 i A � 1 w r W i �t,f 1 � ��S b ♦� i I f {t r�[ 4 �� .! � j, � � r y', + I�r 1-. t ,S ♦ d �' [ 11 Ir 11 { i��AWArr 1 rlr� w �'rJ ���� � 1 � tY 11 + �•yck l A �� 1 -. ,t Vhjh 1111i.�1+ ^Y'd" R J l l r }' r' 4•t � ikjr ] 11 f { '{ �i.i t -1� 'r rS d 1 t 1... 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I . i sa.r.orRr�rlr..�+�rs.r�.r _ I I .�r.r.�r.a.r.1'•�6��1f II�TV Rd AIC�dI.f..'�..bl ..�1bI pPl4► fwi.: - I LAND USE PLAN Gracie's Cabin Subdivision I i Town of Snowmess Village,Colorado I am ow c ��IV•+�.� i I tQ40 IN6Mi r.. I MOYipC...b.YY ..gAOYr.Y11 A.bA .I..YON pY.Y,NA ® I I I T!5N.H"t CLn CINDY lWLw a� w UML.,fm o-wC EAST VILLAGE PLANNED UNIT DEVELOPMENT A wmmsIOM CF PmT m K M •112 Or SECTOM 6 AND SEC7OM'6. TOS,R•SN OF IVE OM PAL. TOWN OF SMORNASS.VLLAOE. O"TY OF PITON..-STAN OF COLORADO ' AREA.360.400 ACREL MORE M Ill• POII wRl rl ��W Bern R[IOgIN � 1lYI� f "iII1L � • • a l _ J � i fe r 1' • �j til• f �- ,1 • \ j • lj • r r I' MJJ43wAM FAIM r ` • I J J Y � � J�� l► _ M 1 \`� AMM 1 � _ M " - � ,U 1 ,rr� r1 X71,: \:c• I -" 9o� I 9 iff�