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01-22-07 Town Council PacketSNOWMASS VILLAGE N REGULAR MEETING AGENDA I JANUARY 22, 2007 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE—ITEMS COULD START EARLIER OR LATER THAN THEIR STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: 2006 RODEO SEASON UPDATE Chris Kelly...........................................................................Page 1 (TAB A) Item No. 3: SERVICE STATION NEGOTIATIONS Jason Haber........................................................................Page 9 (TAB B) Item No. 4: CONSTRUCTION COORDINATION AND IMPACT MITIGATION PLAN Jason Haber........................................................................Page 13 (TAB C) Item No. 5: FIRST READING - ORDINANCE NO. 19, SERIES OF 2006 — CONSTRUCTION MANAGEMENT PLAN - TABLED FROM 12-18-06: CONSIDERATION OF AN ORDINANCE TO BE IMPLEMENTED INTO CHAPTER 18 OF THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE TO ENSURE THAT CONSTRUCTION SITES AND CONSTRUCTION ACTIVITIES ARE REGULATED IN A SAFE, ORGANIZED AND CONSISTENT MANNER. Jason Haber and Mark Kittle....................................................Page 27 (TAB D) Item No. 6: PUBLIC NON-AGENDA ITEMS 5-Minute Time Limit) Item No. 7: COUNCIL UPDATES Town Council Item No. 8: SECOND READING - ORDINANCE NO. 1, SERIES OF 2007 —TAX EXEMPT TOSV LEASES: CONSIDERATION OF AN ORDINANCE RATIFYING AND REAFFIRMING THE OBLIGATIONS OF THE TOWN PURSUANT TO CERTAIN LEASE AGREEMENTS FOR PUBLIC PURPOSES. John Dresser........................................................................Page 55 (TAB E) Item No. 9: FIRST READING - ORDINANCE NO. 2, SERIES OF 2007 —PLANNING COMMISSIONS COMPOSITION: CONSIDERATION OF AN ORDINANCE AMENDING AND RESTATING PROVISIONS OF THE MUNICIPAL CODE TO AMEND THE COMPOSITION AND QUOROM REQUIREMENTS OF THE PLANNING COMMISSION. John Dresser........................................................................Page 59 (TAB F) Item No. 10: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Third Amendment to the Center site, specifically involving: o Building K and L (Revisit item) 01-22-07 T.C. Page 2 of 2 Lighting Plan (Revisit item) Circulation and Transportation (Revisit items as needed) Traffic Impacts and Mitigation (Revisit as needed) Off-Street Parking (Rollover item) Commercial Program (Revisit item) Jim Wahlstrom......................................................................Page 62 (TAB G) Item No. 11: MANAGER'S REPORT: Colorado Municipal League Conference........................................Page 87 (TAB H) Item No. 12: APPROVAL OF MEETING MINUTES FOR: 10-09-06 cont. to 10-16-06, 10-10-06, 10-10-06 cont. to 10-16-06, 11-06-06, 11-27-06 and 12-11-06 Page 88 (TAB 1) Item No. 13: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Page 152 (TAB J) Item No. 14: EXECUTIVE SESSION: Town Council will now meet in Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss two items: a) Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators, pursuant to C.R.S. 24-6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(()(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6-402(4)(c) and Snowmass Village Municipal Code Section 2-45(c)(2); and Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) and (b) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Item No. 15: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. PLEASE JOIN TOWN COUNCIL FOR A SOCIAL AT WILDCAT CAFE AFTER TONIGHT'S MEETING. TOWN COUNCIL COMMUNIQUE Meeting Date: January 22, 2007 Agenda Item: 2006 Rodeo Season Update Presented By: Chris Kelly Executive Director of SWHA will update Council on the 2006 rodeo season and describe the challenges of operating the rodeo in 2007. Core Issues: Outstanding $30,000 loan balance 2007 rodeo season challenges Council Options: 1. Request payment of $30,000 loan balance. 2. Request a loan payment of$10,000. 3. Defer loan payments to 2008. Staff Staff recommends Council review feedback from SWHA Recommendations: regarding operations of the rodeo in 2006 and 2007. In addition staff recommends Council request a $10,000 loan payment, option 2. S pV;StA55 w:£s, e SNOWMASS WESTERN HERITAGE ASSOCIATIONA P.O. Box 17165 A Snowmass Villag=-* Colorado 81615 A 970-923-8898 www.snowmassrodeo.org vE.'? ' AGE ASSOr" Presenters of the SNOWMUS RODEO Year-End Report 2006 Rodeo Board of Directors In the three years that the Snowmass Western Heritage Association has been responsible for Marty Schlumberger, the production and presentation of the Snowmass Rodeo we have gone from a deficit of Chairman 40,000 in 2004, requiring a loan from the Town to help us pay our expenses, to a net profit that allowed us just enough to pay $10,000 of that loan in 2005, to a net profit of 525,000 Archer Bishop in 2006. Dr. John Canning Jim Finn This has been accomplished through several means:Doug MacKenzie Lou Mattis going to one night a week Jim Rathell improved marketing and advertising which has drawn bigger crowds Barb Yocum increasing support from community businesses and individuals Tom Yocum more support from the TOSV Marketing Group better management of our expenses Executive Director And it has all been accomplished despite: Chris Kelly continuing challenges with spectator parking challenges in `06 with contestant parking removal of facilities for our contractor Aspen Wilderness Outfitters which resulted in a loss to SWHA of nearly $5,000 loss of the Petting Zoo But cowboys and cowgirls that we are, we have not only surmounted these difficulties, but have produced a more exciting, more entertaining, more family-appealing rodeo every year. And with the continued support of the Town of Snowmass Village, we will continue to do so. Respectfully submitted, Chris Kelly Executive Director Snowmass Western Heritage Association is a tax-exempt 501(c)(3) (EIN 90-0138524) nonprofit organization that strives to preserve and enhance the western heritage and character of Snowmass Village and the Roaring Fork Valley. Snowmass Western Heritage Association 01/17/07 Profit and Loss YTD January through December 2006 Jan - Dec '06 Jan '05 - Dec'06 Ordinary Income/Expense Income 4— Contributed support 4010 — Indiv/business contribution 105,970.00 105,970.00 4510—Agency (government) grants 5,000.00 5,000.00 Total 4—Contributed support 110,970.00 110,970.00 5000 — Earned Income 5125— Barbecue sales 32,694.60 32,694.60 5150—Ticket sales 84,834.40 84,834.40 5175—T-shirts, hats, horses 835.00 835.00 5310 — Interest earned 63.60 63.60 5330— Gross rents revenue 2,537.68 2,537.68 Total 5000 — Earned Income 120,965.28 120,965.28 5500 — Liquor Reimbursement 5,982.37 5,982.37 Total Income 237,917.65 237,917.65 Expense 7000 — Rodeo expense 7001 — Born to Buck Fee 10,000.00 10,000.00 7002 — Rough stock 35,000.00 35,000.00 7003 —Arena personnel 24,150.00 24,150.00 7011 — Rodeo Supplies 1,871.36 1,871.36 7013 — Other Stock 2,215.00 2,215.00 7015—Added prize Money 24,000.00 24,000.00 7020 — Insurance - rodeo 10,210.00 10,210.00 7025 — Security 600.00 600.00 7030 —Telephone - rodeo 795.00 795.00 7035 — Utilities 2,996.82 2,996.82 7045 —Ambulance Service 1,785.00 1,785.00 7060 —Specialty Acts 2,329.47 2,329.47 7070 — Bank Charges & Credit Card... 3,165.44 3,165.44 7080 —Ticket sellers 950.00 950.00 7085—Tickets 742.75 742.75 Total 7000 — Rodeo expense 120,810.84 120,810.84 7100 — Liquor 5,982.37 5,982.37 7150 — BBQ 31,843.81 31,843.81 7500 — Fundraising Expenses 7550 — Printing 88.81 88.81 7500 — Fundraising Expenses - Other 55.76 55.76 Total 7500 — Fundraising Expenses 144.57 144.57 8000—Western Hertage Museum 1,323.15 1,323.15 8100 —SWHA expenses 8110— Salaries 28,000.00 28,000.00 8126— SWHA supplies 251.18 251.18 8130—Telephone &telecommunica... 866.44 866.44 8140 — Postage, shipping, delivery 263.62 263.62 8100 —SWHA expenses - Other 270.00 270.00 Pagel Snowmass Western Heritage Association 01/17/07 Profit and Loss YTD January through December 2006 Jan - Dec'06 Jan '05 - Dec'06 Total 8100—SWHA expenses 29,651.24 29,651.24 8500 — Marketing & advertising 8570 —Advertising miscellaneous 798.02 798.02 8575—Advertising Media 9,703.84 9,703.84 8590— Rack Cards & Poster 3,587.41 3,587.41 Total 8500 — Marketing & advertising 14,089.27 14,089.27 8585— Rodeo Program 8,247.00 8,247.00 8600— Business expenses 8670— Licenses & 501(c)(3)fees 686.00 686.00 Total 8600— Business expenses 686.00 686.00 Total Expense 212,778.25 212,778.25 Net Ordinary Income 25,139.40 25,139.40 Net Income 25,139.40 25,139.40 Page 2 Snowmass Western Heritage Association 01/17/07 Profit and Loss January through December 2005 Jan - Dec '05 Ordinary Income/Expense Income 3300— State of Colorado 3310—sales tax refund 50.00 Total 3300 —State of Colorado 50.00 4—Contributed support 4010 — Indiv/business contribution 57,695.00 4540— Local government grants 8,000.00 Total 4 — Contributed support 65,695.00 5000— Earned Income 5125— Barbecue sales 29,131.00 5150 —Ticket sales 89,989.60 5175—T-shirts, hats, horses 1,505.00 5310 — Interest earned 29.85 5330—Gross rents revenue 6,403.56 5450—Advertising & banner revenue 17,125.00 5490— Miscellaneous revenue 153.29 Total 5000— Earned Income 144,337.30 5500— Liquor Reimbursement 4,818.96 Total Income 214,901.26 Expense 7000— Rodeo expense 7002— Rough stock 39,871.56 7003—Arena personnel 1,325.00 7010— Born to Buck 27,775.00 7011 — Rodeo Supplies 5,891.66 7013—Other Stock 1,693.80 7015—Added prize Money 25,000.00 7020— Insurance - rodeo 10,974.00 7025— Security 620.00 7030—Telephone - rodeo 682.21 7035— Utilities 1,086.22 7045 —Ambulance Service 1,610.00 7070 — Bank Charges & Credit Card... 1,944.78 7080—Ticket sellers 1,350.00 7085 —Tickets 582.50 Total 7000— Rodeo expense 120,406.73 7090 — Rodeo Merchandise 2,887.26 7100— Liquor 4,569.68 7150 — BBQ 29,476.00 7500 — Fundraising Expenses 7520— Buckles 1,300.00 7550— Printing 69.19 Total 7500 — Fundraising Expenses 1,369.19 8100 — SWHA expenses Pagel Snowmass Western Heritage Association 01/17/07 Profit and Loss January through December 2005 Jan - Dec '05 8110— Salaries 20,000.00 8130 —Telephone &telecommunica... 1,071.32 8135—Travel 221.49 8140— Postage, shipping, delivery 396.53 8175— Bank & credit card fees/char... 400.00 Total 8100 — SWHA expenses 22,089.34 8500 — Marketing & advertising 8570 —Advertising miscellaneous 1,687.25 8571 — Printing & copying 61.45 8575—Advertising Media 10,278.78 8590 — Rack Cards & Poster 3,673.47 Total 8500— Marketing & advertising 15,700.95 8585— Rodeo Program 6,966.00 8600— Business expenses 8670— Licenses & 501(c)(3) fees 710.00 Total 8600 — Business expenses 710.00 Total Expense 204,175.15 Net Ordinary Income 10,726.11 Net Income 10,726.11 Page 2 Snowmass Western Heritage Association 01/17/07 Profit and Loss January through December 2004 Jan - Dec '04 Ordinary Income/Expense Income 4 — Contributed support 4010 — Indiv/business contribution 13,363.71 4011 — Sponsorship buckles 58,080.00 4130—Gifts in kind/trades 25,722.92 4230— Foundation/trust grants 25,000.00 Total 4 — Contributed support 122,166.63 5000— Earned Income 5150—Ticket sales 112,189.50 5310— Interest earned 3.78 5330— Gross rents revenue 5,618.79 5450—Advertising & banner revenue 24,960.00 Total 5000 — Earned Income 142,772.07 5800— Special events 5810 — Special events - non-gift rev 14,110.00 Total 5800—Special events 14,110.00 Total Income 279,048.70 Expense 7000 — Rodeo expense 7010 — Born to Buck 158,000.00 7011 — Rodeo Supplies 9,726.92 7020 — Insurance - rodeo 17,728.00 7030 —Telephone - rodeo 1,403.74 7031 — Rent - rodeo house & grounds 9,411.92 7035 — Utilities 3,784.24 7040 —Awards 1,677.28 7060— Specialty Acts 5,000.00 7070 — Bank Charges & Credit Card... 1,927.17 7080 —Ticket sellers 3,550.00 Total 7000— Rodeo expense 212,209.27 7100 — Liquor 9,150.46 7200 —Salaries & related expenses 7220 —Salaries &wages - other 640.00 Total 7200 — Salaries & related expe... 640.00 7500 — Fundraising Expenses 7520— Buckles 5,545.57 7530—West Pest Gala 13,644.00 Total 7500 — Fundraising Expenses 19,189.57 8100— SWHA expenses 8110— Salaries 10,000.00 8126—SWHA supplies 380.79 8130—Telephone & telecommunica... 1,161.57 8135—Travel 354.96 Page 1 Snowmass Western Heritage Association 01/17/07 Profit and Loss January through December 2004 Jan - Dec '04 8140— Postage, shipping, delivery 678.05 8160— Equip rental & maintenance 220.00 Total 8100—SWHA expenses 12,795.37 8300—Travel & meetings expenses 8325 — Staff development/meetings 766.59 Total 8300—Travel & meetings expe... 766.59 8500 — Marketing & advertising 8570 —Advertising miscellaneous 36,528.25 8571 — Printing & copying 19,793.76 8575—Advertising Media 5,165.00 Total 8500— Marketing & advertising 61,487.01 8600 — Business expenses 8670 — Licenses & 501(c)(3)fees 2,205.21 Total 8600— Business expenses 2,205.21 Total Expense 318,443.48 Net Ordinary Income 39,394.78 Net Income 39,394.78 Page 2 TOWN COUNCIL COMMUNIQUE Meeting Date: January 22, 2007 Agenda Item: Service Station Negotiations Presented By: Jason Haber, Economic Resource Director Core Issues: 1 . On January 8, 2007, Council received the appraised value of the Entryway Service Station Parcel, which came in at $3.3 million. 2. Council directed staff to reconvene the Service Station Negotiating Committee to structure an agreement that accounted for the newly appraised valuation. Discussion: On January 16, 2007, the Service Station Negotiating Committee met to discuss three conceptual approaches to resolving the service station relocation issue. While numerous details remain unresolved regarding these alternatives, they are described below for Council consideration and feedback. 1. Entryway Option: With an appraised land value of $3.3 million and estimated design and construction costs of $1.7 million, the Entryway Service Station has essentially become a $5 million project. In order to generate revenues sufficient to make such a contribution possible, Brush Creek Capital Holdings, LLC (BCCH) indicated that they would look to profits derived from increased density in the Snowmass Center Project. In concept, this would be generated by adding a level of residential floor area to Buildings K & L. BCCH estimated that approximately one- half of the addition would be comprised of free market units and one-half would be comprised of ground floor affordable housing. 2. Current Conoco Site - Option A: In this scenario, the Town would take ownership of the current service station parcel, and would convey ownership of the Town-owned Point Site to BCCH. In order to make up for the Point Site's inferior development capacity (Approx. 16,000 sf vs. 24,000 sf), BCCH would again look to increased residential density in the Snowmass PAshared\C1erk\Asst. Manager\Service Station\Service Station_I_22_07.doc Center Project. BCCH estimated that a "pop-up" of approximately 4,000 sf, located between Buildings K & L, would generate sufficient revenues to balance this deal. 3. Current Conoco Site — Option B: In this scenario, the service station parcel would remain under its present ownership. The station would be substantially renovated and a proposal to add square footage above the station would be anticipated. Covenants would be placed on the land to require its continued use as a service station, and other agreements would be put in place to stipulate the agreed-upon rent structure. Again, BCCH would look to add a floor to Snowmass Center Buildings K & L in order to generate the profits necessary to make this deal work. BCCH indicated that this additional density would likely be 100% free-market residential. NOTE: Options 2 and 3 both contemplate scenarios that allow the Conoco to remain in its current location. However, each have potentially significant redesign and scheduling implications concerning the proposed Wood Rd./Brush Creek Roundabout Project. The attached letter from Pat Smith indicates that BCCH remains committed to finding a solution to the service station relocation issue. Furthermore, Mr. Smith has indicated BCCH's openness to considering options for allowing the station to remain in the Town Core. And finally, Mr. Smith has indicated BCCH's need for additional time to fully evaluate the economics associated with each of the concepts described above. The Negotiating Committee generally accepted the three concepts as potentially viable opportunities for resolving this issue. Staff would like to receive Council feedback and direction concerning the various concepts. If directed by Council, staff would continue to work with BCCH to develop a more detailed proposal or proposals concerning the scenario(s) deemed most favorable. Staff would anticipate a return to Council within 30 days to present the more detailed information. PAshared\Clerk\Asst. Manager\Service Station\Service Station_1_22_07.doe Council Options: 1 . Consider the three concept alternatives and provide feedback to staff. 2. Direct staff to request further analysis and information regarding any or all of the proposed scenarios. 3. Direct staff to pursue other solutions, in the event that none of those described are deemed acceptable. Staff 1. That Council Consider the three scenarios Recommendation: described, and provide feedback to staff; and 2. Direct staff to work with WestPac to develop more detailed proposal(s) concerning the scenario(s) deemed most favorable. PAshared\Clerk\Asst. Manager\Service Station\Service Station_I_22_07.doc Jan 18 07 09:25a Grant 9709203384 p.2 Brush Creek Capital Holdings, LLC January 17, 2007 Town Council Town of Snowmass Village POB 5010 Snowmass Village, CO 81615 Dear Honorable Council Members: Brush Creek Capital Holdings (BCCH) appreciates the opportunity to engage with the Town at the Town Council's request to create a solution for an essential service, a local service station. BCCH, who continues to offer financial solutions, is prepared to further discuss the necessary economic incentives to the Center redevelopment in order to satisfy the financial gap created by 'highest and best use' land values at both the Town's Entryway site and the Conoco site. Further BCCH is open to alternatives that support the station remaining in the town core given a correct balance of incentive. The Committee worked hard to creatively solve for the community's need for this essential service, and did come up with some alternatives. For the moment BCCH requests the time it needs to evaluate these alternative in greater detail. We look forward to meeting with Town Council and discussing ail alternatives. Sincerely, Patrick N. Smith Brush Creek Capital Holdings, LLC TOWN COUNCIL COMMUNIQUE Meeting Date: January 22, 2007 Agenda Item: Construction Coordination and Impact Mitigation Plan Presented By: Jason Haber Core Issues: 1. On December 18, 2006, Council directed staff to continue efforts to develop a comprehensive plan that addressed strategies for sequencing, coordinating, and managing Town-wide construction activity. General Information: Since the December 18, 2006 Council Meeting, staff has engaged a working group to address the issue of Town- wide construction management. A "Construction Coordination and Impact Mitigation Plan" has been developed, and continues to evolve, as a means to address this issue. The attached Staff Report provides a more thorough discussion of our efforts and strategies proposed. Council Options: 1. Review the attached Staff Report and provide direction to staff. Staff 1. That Council provide feedback regarding the Recommendations: proposed methodologies for coordinating Town- wide construction and limiting the cumulative impacts thereof. 2. That Council commit to participate in the Collaborative Communications Plan described. 3. That Council direct staff to finalize a job description and begin advertising for hiring a Construction Coordinator. 4. That Council direct staff to develop and issue an RFP for a Town-wide traffic control contract. P:\MANAGER.XSC\cmq 2007\01-22- 07ConstructionCoordination&ImpactMitigation.doc Town of Snowmass Village Construction Coordination & Impact Mitigation Plan Staff Report The Construction Coordination & Impact Mitigation Plan (CCIMP) acknowledges the complex interrelationship that exists among locally active developers and the community at large. The CCIMP is structured in an effort to build trust and common understanding among these groups by establishing fundamental ground-rules and protocols for coordinating construction-related activities and managing the impacts thereof. The CCIMP is intended to establish clear expectations and performance standards, while allowing for a certain degree of flexibility and creativity in its application. As such, the CCIMP should be thought of as a living document that will constantly evolve and improve as time goes on. By fostering a more collaborative and trusting relationship, establishing clear thresholds for gauging and controlling collective levels of construction activity, and creating a structured program for project coordination, performance monitoring, and enforcement, staff believes we will have the tools necessary to respond to problem areas quickly and effectively as we continue toward our shared goals and community aspirations. Since meeting with Council on December 18, 2006, staff has engaged a working group comprised of Town Staff and the development community, primarily including representatives of Intrawest and the Related WestPac Company, in a series of weekly meetings to discuss construction management and coordination. Joe Kracum is an engineering and construction management consultant who has worked for CDOT on the Glenwood Canyon and Snowmass Canyon Highway Projects, as well as for the Town of Vail and the Town of Steamboat Springs. Mr. Kracum has been engaged by the Related WestPac Company and has brought a significant amount of experience to bear on our efforts to craft a reasonable and effective approach to this issue. Staff has also consulted independently with representatives from the City of Aspen and the Town of Vail in an effort to identify the strategies that have been implemented successfully there, as well as to gain the benefit of lessons learned during the heightened levels of construction activity going on in both of those communities. OBJECTIVES The working group's first task was to develop a set of objectives regarding the Snowmass Village CCIMP. The Town's Aspiration Statement has been held as the guiding principle behind our efforts on this issue and reads as follows: We aspire to be the leading multi-season, family-oriented mountain resort community. We will do this by creating, marketing, and delivering distinctive choices for fun, excitement, challenge, learning, and togetherness. All this is done amidst our unique, natural splendor...as part of a memorable Aspen/Snowmass experience. Further, we wish to be seen by others as welcoming, dynamic, convenient, and successful. We will always be responsible stewards of our environment, economy, and society. When successful, Snowmass Village will have achieved the quality of life and economic vitality that will assure our future as a sustainable resort community. The following Objectives of the CCIMP have been agreed to among the working group participants, and are presented for Council consideration as follows: 1. To enable the Town to achieve its Aspiration Statement in a manner that minimizes inconveniences and other negative impacts of development and redevelopment, and which assures a welcoming and livable environment for our residents, employees, and guests. 2. To commit to a public/private collaboration to provide information and promote the positive aspects of Snowmass Village's new development and redevelopment projects. 3. To compile and present data that will enable Town decision-makers to understand and evaluate the impacts that would be generated under various scenarios concerning Village-wide development. 4. To adopt a Mitigation Plan concerning construction impacts (especially related to environmental, traffic, & other quality of life issues) to ensure that development occurs in an orderly and acceptable fashion. 5. To plan the interrelationship and sequencing of various development projects to ensure that impacts are effectively managed to comply with the adopted Mitigation Plan. 6. To implement enforcement procedures and achieve staffing levels necessary to ensure that individual construction management plans are followed, that concurrently active projects are coordinated, and that the adopted Mitigation Plan is followed. ACTION ITEMS Under each objective, specific action items have been identified as critical to the accomplishment of that objective, and ultimately, to the overall success of the CCIMP. Several of these are discussed in detail in this report, while others require ongoing development, additional data collection, and further planning. These Action Items include the following: 1. To enable the Town to achieve its Aspiration Statement in a manner that minimizes inconveniences and other negative impacts of development and redevelopment, and which assures a welcoming and livable environment for our residents, employees, and guests. A. Distribute and obtain buy-in of the objectives from Council, Staff, the Community, and Developers. 2. To commit to a publicJprivate collaboration to provide information and promote the positive aspects of Snowmass Village's new development and redevelopment projects. A. Create an understanding among Council, Staff, the Community, and Developers in order to establish positive working relationships as we endeavor to attain the overall objectives. B. Engage the Community and identify critical areas of concern. C. Using the Town's Community Relations Department, prepare a communications plan that provides information to the Community on a regular(weekly/monthly) basis. D. Create a TOSV Construction Coordinator position as a single point of contact for all construction-related information, project coordination, monitoring and management. E. Consider lessons learned from other resort communities. 3. To compile and present data that will enable Town decision-makers to understand and evaluate the impacts that would be generated under various scenarios concerning Village-wide development. A. Compile baseline information in each of the following areas: 1. Environmental Conditions i. Air Quality ii. Water Quality iii. Noise 2. Traffic Conditions i. Roadway Level of Service (LOS) ii. LOS at Intersections & Construction Access Points 3. Quality of Life (Localized Impacts to Businesses, Residents, & Guests) i. Accessibility and convenience ii. Way-finding & directional signage iii. Welcoming environment, vibrancy, and appeal B. Establish means of measuring and assessing real and perceived impacts in the areas listed above. C. Address perceived thresholds or tolerance levels for impacts at specific times of the day, days of the week, and times of the year. D. Determine Federal & State thresholds for environmental impacts. E. Establish agreed upon thresholds for impacts during specific times of the day, days of the week, and times of the year. 1. Shoulder Seasons 2. Peak Summer 3. Peak Winter F. Present information & data in simple format 4. To adopt a Mitigation Plan concerning construction impacts (especially related to environmental, traffic, & other quality of life issues) to ensure that development occurs in an orderly and acceptable fashion. A. Develop a toolbox of mitigation measures for addressing impacts in each of the following areas: 1. Environmental Impacts i. Fugitive dust and pollution control methods 1. PM-10 monitoring and air quality standards ii. Water quality and erosion control methods 1. Ongoing monitoring in Brush Creek iii. Noise abatement measures 2. Traffic Impacts i. Engage a single traffic control contractor to coordinate traffic control & access throughout the Village ii. Construction staging areas iii. Hauling & delivery schedules iv. Construction parking restrictions v. Roadway maintenance and cleaning 3. Quality of Life (Localized Impacts to Businesses, Residents, & Guests) i. Personal interaction and effective communication plan ii. Information dissemination and signage plans iii. Weekly community meetings during construction B. Through partnership and approval process, agree upon basic and enhanced mitigation measures to be employed, and when these will be implemented. C. Establish a structured program for performance monitoring and implementation of basic versus enhanced mitigation measures, D. Establish a structured enforcement program for events of non- compliance. 5. To plan the interrelationship and sequencing of various development projects to ensure that impacts are effectively managed to comply with the adopted Mitigation Plan. A. Consider phasing in terms of immediate, short-term, and long-range timeframes. B. Acknowledge that overall accuracy will diminish as a phasing plan looks further into the future, and allow a certain degree of flexibility and reduced specificity in considering more long-range plans. C. Establish a clear understanding of the phasing plans for approved projects and projects currently under review. D. Evaluate whether the proposed impact mitigation measures are expected to ensure compliance with established impact thresholds. E. Consider the following factors in establishing an acceptable project phasing plan: i. In general, construction activity will be spread over a longer duration as the allowable degree of impact is reduced. ii. Allowing for maximized construction activity during shoulder seasons makes limited activity more acceptable during peak resort seasons. iii. Limiting construction during any shoulder season will shift the delayed impacts to some future time. F. Create an integrated construction management plan that considers each major development project and the cumulative impacts thereof. 6. To implement enforcement procedures and achieve staffing levels necessary to ensure that individual construction management plans are followed, that concurrently active projects are coordinated, and that the adopted Mitigation Plan is followed. A. Establish a funding source to add a full time employee that will serve as the Town's Construction Coordinator. This position should be filled as soon as possible. B. Through partnership, all parties agree to take ownership and be held accountable for their actions. C. Through partnership, develop a clear understanding of the procedures and actions to be taken when impacts exceed established thresholds. D. Continue to evaluate and assure that the Town has the needed resources to adequately monitor and enforce construction activity Town-wide. The following sections will discuss specific efforts toward completing these Action Items and realizing our Objectives. COMMUNITY OUTREACH (OBTAINING BUY-IN) In addition to the ongoing dialogue among Council, staff, and the development community, plans are in place to discuss and get feedback regarding this topic from several community groups before the end of the 2006/2007 ski season. To date, staff and members of the working group have discussed this topic with the Snowmass Homeowners Association Board, the Second Homeowners Advisory Board, and with representatives of the Snowmass Village lodging community. Locally active professionals in marketing and communications have also been consulted with concerning local construction management issues. Each of these groups acknowledged the many positive aspects of our ongoing and future redevelopment activity, however, our conversations were focused to address the more negative impacts and negative perceptions concerning these endeavors. These discussions have, and will continue to help inform our development and implementation of the CCIMP Objectives and Action Items. The key issues were characterized by one board member to fall under the categories of General Construction-Related Issues, Problematic Issues, and Irritational Issues. General Construction-Related Issues would include direct impacts related to the specific nature of the work being done. These might include traffic delays and road closures associated with road paving or utility work, the aesthetic impacts of unsightly staging and storage areas, and early morning noise generated by heavy equipment and back-up alarms. Problematic Issues would include largely preventable impacts that should be controlled through active monitoring and stepped-up enforcement of individual CMP requirements. These types of impacts include the tracking of mud onto public roads, ineffective dust control (and air quality monitoring), and inadequate erosion control (and water quality monitoring). Delays and frustration caused by slow-moving construction vehicles, and confusion caused by ineffective signage and informational materials would fall under the heading of Irritational Issues. While both homeowner groups generally seemed to feel that their tolerance thresholds were exceeded in many of these areas during the Summer 2006 construction season, the lodging representatives expressed the opinion that things weren't really as bad as people would like to believe. Furthermore, many constructive strategies for fostering positive experiences and perceptions were identified for evaluation and inclusion in the Collaborative Communications Plan discussed below. One clear message, and an area that generated consensus among each of these groups and individuals was a greater tolerance for impacts during the spring and fall shoulder seasons, especially if provided with accurate information upon which to base their expectations. COLLABORATIVE COMMUNICATIONS PLAN Clear, concise, and timely communication is essential for all construction projects town- wide. We have a responsibility to provide accurate information to our residents and guests, and we have an opportunity to positively communicate the long-term benefits of our Town-wide revitalization efforts. Through several small group discussions, customer service focus groups, and feedback from the Marketing, Special Events and Group Sales Board, the working group arrived at the need for a single communication source to provide information regarding town-wide construction activity. In addition, there is a need to create an identity for this communication source, which will endeavor to generate positive messages concerning our redevelopment, while providing valuable, comprehensive, and accurate information regarding all construction-related activity. There are several ongoing construction projects with independent communication plans that identify ways to engage the public and keep them informed. However, the public must access different resources to gather information concerning each development project; this effort can become time consuming and frustrating. There is not presently a consolidated communications hub for people to access and collect information, and there is not a collaborative branding initiative to excite the public about what is to come. The Town of Snowmass Village would take the lead to pull all entities together and form a group of communication partners. This, group will meet regularly to discuss and evaluate ways to disseminate the information. This initiative will enhance public outreach and guest information by providing consistent and accurate communications. The Town's Community Relations Department will work directly with the Town's Construction Coordinator (see below) to collect and compile information on a weekly basis. This information will be disseminated to the public in a number of ways. A collective group of communicators will oversee the comprehensive outreach plan. Under the lead of the Community Relations Department the group will be responsible for all internal processes to facilitate the sharing of information, resources put toward the effort and work together to oversee a joint budget. Although a funding source is not identified at this time, staff would encourage the creation of a cost-sharing agreement, or fee-based approach to defray Town expenses, and place a proportionate share of the burden of funding this effort on the development community. It is anticipated that the Town would require participation in this effort for any development project exceeding a predetermined scope threshold or particular dollar value. Communications Action Plan I. Meet with marketing partners and conduct focus groups to create positive messages and start developing the plan. Build consensus on how to approach the initiative. II.Engage the public in a series of outreach meetings and small group meetings with localized business owners & managers, homeowner associations and community groups. (This will be an ongoing action item.) Ill. Create a communications toolbox including, but not limited to: Seasonal Newsletters: 0 1) Designed to focus on the guest experience what they can expect), 0 2) Designed to inform residents and employees Weekly combined print ads in the Snowmass Sun: Construction Updates. Website: 0 1) Creation of a single website that every project is linked to 0 2) Construction Updates on Each Project 0 3) Progress 0 4)Timelines 0 5)What's to come One-on-one meetings/outreach meetings: One of the most effective ways to reach the citizens and business owners is face- to-face. Contractors meet with businesses on a regular basis. Comprehensive Signage: Direct users to businesses and trails. Apply for one sign permit town-wide. Create a series of maps to clearly identify construction areas and construction impacts for guests. Maps would be stationed around town and sent to reservation holders and prospective inquires. Weekly E-Bulletins: Weekly communication on construction updates town-wide—voluntary registration. Contact Cards: contact names and phone numbers for each project. Community-Wide Survey—Guest Service Survey. Positive messaging and awareness to partners and the Aspen community. This collaborative communications initiative will primarily focus on providing accurate comprehensive construction updates, information regarding individual development projects, and a positive messaging source concerning Town-wide revitalization efforts. TOSV CONSTRUCTION COORDINATOR The hiring of a Town-wide Construction Coordinator is an essential component of the CCIMP. This person will be a Town of Snowmass Village employee that serves as a single point of contact for construction-related information, citizen complaints, public communications, and overall project coordination efforts. This person is generally envisioned to be someone with engineering and construction management experience, as well as excellent people skills. The following describes the Construction Coordinator's job scope: Position Summary: The purpose of the Construction Coordinator is to minimize the impacts of development projects by working directly with contractors, developers, residents, business owners, and Town staff to coordinate and manage construction activities within the Town limits. Minimum Qualifications: A Bachelors Degree from a college or university in Construction Management, Civil Engineering, Planning, or a related field. Ten (10) years in construction management, zoning (or other law) enforcement, engineering, or planning. The Bachelors degree may be substituted with any combination of work experience and education that would likely provide the required knowledge, abilities, and skills as the required degree. Point of Contact: Communication, correspondence, and meeting attendance to provide the Town and Community-at-large with a single point of contact regarding development activity within Snowmass Village. Meetings include Town Council, staff, developers, utility companies, community interest groups, one-on- one and neighborhood meetings, public open houses, and other events. Maintain records documenting all communications, correspondence, and meetings. Coordinate with Town Community Relations Department to produce and coordinate informational communications regarding Town-wide construction activity. Point of contact extends to general public, businesses, residents, and media. Scheduling: Develop and maintain master schedules of all key construction activities. Three schedules are to be developed and maintained: 1. Overall Schedule — through completion of major redevelopment. Least detailed schedule with activity durations expressed in months. Update every year. 2. Three Year Schedule — Detail expressed in months with anticipated phasing of excavations, foundations, vertical, finish, and landscaping. Update every 6 months. 3. Detailed One Year Schedule — Detail expressed in weeks. Include phasing and project coordination details. Update weekly according to contractor schedules. Each of these schedules will identify any formal decisions and/or approvals necessary for project development. Track Commitments: Provide tracking of developer and Town commitments throughout development. Track Project Changes: For all changes to the work, track and determine implications to individual project schedules and Town-wide coordination efforts, and evaluate potential impacts to guests, residents, and businesses. Developer/Contractor Coordination: Provide general coordination and facilitate weekly coordination meetings amongst all active developers and contractors to address project schedules, phasing, and construction details. Coordinated Traffic Control: Provide general supervision and administration of Town-wide traffic control contract. Review and approve, in collaboration with the appropriate Town staff, proposed Methods of Handling Traffic. Impacts and Solutions: Identification and documentation of the critical issues and problem areas anticipated or experienced with each project. Endeavor to resolve all issues as they are identified or arise. Problems areas will be documented as to issue, involved parties, needed actions, and status. Monitoring and Enforcement: Monitor and report on all environmental, roadway, and localized impacts. Receive, investigate, and respond to citizen complaints and inquiries regarding code and development control violations. Coordinate and conduct regular site investigations, evaluate ongoing compliance with applicable regulations, and provide education for violators with respect to conduct and conditions observed. Handle communication and conflict resolution among contractors and property owners. Provide warning notices to developers when out of compliance with applicable regulations or established performance specifications. Work with other Town Departments when continued violations occur, and issue notices of violation or stop-work orders when necessary. Prepare detailed investigative reports, and coordinate efforts with Town Attorney and other Town departments to prepare for litigation required to enforce code and development control regulations. Inspect Public Projects: Provide coordination and inspection of Town projects roundabout, utility, roadway improvements, snowmelting, etc.) to be performed by private developers. Provide and facilitate regular coordination meetings. Updates: Provide written and presentation updates on Town-wide development issues, impacts, schedules, phasing, construction details, public comments, etc. to Town Council, Staff, and others on a monthly basis, or more frequently, if necessary. Meeting Facilitation: Provide meeting facilitation, including agenda preparation, meeting notes, distribution, and follow-up. Utility Coordination Provide general coordination and facilitate regular coordination meetings among developers, contractors, utility companies, special districts, and Town to address project schedules, phasing, and construction details. Staff Coordination Provide general coordination and facilitate regular coordination meetings among all relevant Town Departments and special district staff including, fire, water and sanitation, police, planning, and public works. As-Builts Assure all "as-built" construction drawings are updated. Collect and archive all as-builts. A funding source has not been established for this position; however, staff suggests that a new fee be incorporated by amendment to the Building Department fee schedule in order that the burden of funding this position is placed upon the development community including, in some cases, the Town itself). MITIGATION PLAN (INDIVIDUAL CONSTRUCTION MANAGEMENT PLANS) Project-specific construction management plans will continue to serve as the Town's primary tool for managing the more localized and environmental impacts of construction. Among other issues, these include: mud, dust, erosion, and noise control, air and water quality monitoring, worker parking, construction deliveries, site sanitation and clean-up, staging, pedestrian way-finding and informational signage. Standardized performance specifications will be developed and adopted to address each of these impact areas, and the Construction Coordinator will have a certain degree of discretion regarding their enforcement. Draft specifications for mud and dust control, construction deliveries, and worker parking are included, as follows: MUD & DUST CONTROL Cleanliness of streets and the quality of our air are identified as very important issues. The following measures will be taken to ensure that mud and dust are kept off the streets and out of the air: 1. Runout areas from excavation sites will be made as long as possible, and recycled asphalt will be rolled and oiled to create a tire "spinoff area". 2. Tire Anti-tracking Devices (ATDs)will be used at all construction exits. In some cases, these may be comprised of a gravel or cobbled roadbase. In areas of heavy excavation (greater than 30,000 cubic yards), and for any multi-year construction project, heavy steel plates with large steel angles welded to the plate will be required to create tire mud knockoff areas. These ATD's will be cleaned regularly during the day. 3. In cases of heavy excavations and/or multi-year construction schedules, and at the discretion of the Town's Construction Coordinator, a tire wash trench may also be required. This will be comprised of an impervious (most likely concrete) trench filled with water or other cleaning solution. The trench must be cleaned regularly during times that tires must be washed. 4. A street sweeper with an internal vacuum and wash pot will be required to clean all project-adjacent roadways and intersections and to prevent airborne dust from being created by sweeping operations. 5. Truck speed limits will be monitored and kept to a level that does not create excessive dust during dry periods. 6. A water truck will be used during dry periods to wash down streets, control on-site dust, and minimize airborne dust on haul roads. 7. Chemical stabilization (magnesium chloride) may be used on haul roads to mitigate dust during dry periods. CONSTRUCTION DELIVERIES Construction deliveries will be prohibited during Winter and Summer Season peak traffic hours (7-9am and 3-5pm). WORKER PARKING Construction workers' non-essential private vehicles shall be parked in designated parking areas outside of the Town Core and out of the public right-of-way. A consolidated transit-based solution will be required to transport workers from remote parking areas to their specific job-sites. Staff is currently revisiting the code language proposed to be adopted in Ordinance No. 19, Series of 2006 (a companion item also being considered on the January 22, 2007, Council Agenda). The required mitigation methods and/or standard performance specifications pertaining to individual CMP's are being addressed in detail and are proposed to be included in the new code language. As such, staff will be recommending that Council table consideration of Ordinance No. 19 once again, while we continue to develop the details concerning these requirements. Ultimately, staff believes that by adopting the new CMP requirements, we will have an effective means of limiting the on- site and off-site environmental and localized impacts of the individual development projects going on at a given time. LIMITING QUANTITY AND IMPACTS OF TOWN-WIDE CONSTRUCTION ACTIVITY Development impacts will be further limited by restricting the cumulative amount of work going on at a given time. At the Town-wide level, staff believes that service levels on Town roadways and intersections will serve as an effective metric for controlling the most significant impacts of Village-wide construction activity. Certain minimum service levels, or maximum allowed delay times, will be tolerated for specific types of work, during specific times of the year, days of the week, and times of the day. Conceptual limitations are described below for Council consideration: A. For work being done within the public right-of-way in areas maintaining through traffic during construction: During Winter and Summer Peak Seasons, no construction-related traffic stops would be allowed on Sundays and Special Event Days. Stops will be limited to a maximum of five (5) minutes at a time, Monday through Saturday, between 7:OOam and 6:OOpm. During Spring and Fall Shoulder Seasons, no construction-related traffic stops would be allowed on Sundays and Special Event days. Stops will be limited to ten 10) minutes, Monday through Saturday, between 7:OOam and 6:OOpm. B. For work being done outside the public right-of-way in areas maintaining through traffic during construction (i.e., at project site access points): During Winter and Summer Peak Seasons, no construction-related traffic stops would be allowed on Sundays and Special Event days. No stops will be permitted during peak hours on Monday through Saturday (7:OOam - 9:OOam and 3:OOpm - 5:00pm). Stops would be limited to five (5) minutes, Monday through Saturday, between 9:OOam and 4:OOpm. During Spring and Fall Shoulder Seasons, no construction-related traffic stops would be allowed on Sundays or on Special Events days. No stops will be permitted during peak hours on Monday through Saturday (7:OOam - 9:OOam and 3:OOpm - 5:00pm). Stops would be limited to ten (10) minutes, Monday through Saturday, between 9:OOam and 4:OOpm. NOTE: For all seasons and for all types of work, no more than two (2) construction- related traffic stops will be allowed to occur at a given time (not including areas of complete road closure). Any proposal to exceed the allowable number or duration of traffic stops would require submittal of a written request to the Town's Construction Coordinator. Authorization for such exceedance would only be granted following notification and consultation with the affected Town Department Heads and Town Manager. TOWN-WIDE TRAFFIC CONTROL CONTRACT In order to effectively manage traffic levels town-wide, the Construction Coordinator would contract with a single traffic control contractor. These services would be billed out to individual development projects on a pro-rata basis. Coordinated traffic monitoring, flagging, vehicular way-finding and road signage (i.e., variable messaging)will help to ensure that acceptable service levels are maintained. This strategy will also provide a greater degree of flexibility and responsiveness to accommodate unforeseen road closures or other roadway impacts. Flaggers and other front-line traffic control staff will receive specialized training to familiarize them with local businesses and enable them to provide accurate directions to various locations throughout the Village. SEQUENCING OF TOWN-WIDE CONSTRUCTION ACTIVITY With a good understanding of both the proposed and approved phasing plans for work to be done in 2007 (Entryway, Snowmass Center, Base Village, Town Hall, etc...), staff and our working group began compiling graphic and narrative overviews that describe the construction activity and impacts to be expected this year. However, given the recent ownership consolidation among the Base Village and Snowmass Center Projects, there is a great deal of uncertainty and opportunity concerning their coordinated sequencing. Furthermore, depending on the preferred resolution to the Conoco relocation issue, there may be redesign and scheduling impacts concerning the Brush Creek/Wood Rd. Roundabout Project. At this time, Related-WestPac has already undertaken efforts to develop an integrated sequencing plan for all projects under their control. As such, they will be submitting a revised Construction Management Plan as part of the Snowmass Center Project application. That plan will describe an integrated sequencing plan for all Related- WestPac controlled projects. It will then be a simple task for staff to overlay the Town- owned projects that will be going on simultaneously(Town Hall, Entryway, etc...) Once an integrated sequencing plan is developed and approved, the Town's Construction Coordinator would manage the coordination of entitled and permitted projects. This will often require day-to-day mediations and ongoing negotiations among project managers. By allowing the Construction Coordinator a certain degree of flexibility, discretion, and decision-making power, creative problem-solving efforts can be accommodated and positive working relationships will be better maintained among contractors, developers, and the Town. The development community has indicated that they are willing to be active participants in this coordination effort. PERFORMANCE EVALUATION, MONITORING, AND ENFORCEMENT The Town's current enforcement policy is `on a complaint basis." There is no Town staff assigned to addressing complaints or enforcing code compliance as their primary job. Many of the coordination and mitigation strategies described in this report, and as will be included in the revised CMP code language, rely on a more active enforcement program. The Construction Coordinator will provide the necessary staffing to accomplish this. The Town's Planning staff, as well as our environmental consultant, Tom Dunlop, will be engaged to assist in further developing an understanding of baseline environmental conditions as they exist today. These same resources will assist in developing sound environmental monitoring, and impact measuring protocols and performance specifications, and will be available to assist the Construction Coordinator in ensuring compliance with established impact thresholds. IN CONCLUSION Staff is requesting feedback from Council to confirm that the stated objectives are consistent with Council priorities. We intend to continue compiling the necessary data and developing the appropriate mitigation measures and performance specifications to complete the action items described. Furthermore, we intend to continue our outreach efforts in order to gauge perceived tolerance levels within the community. If Council is interested in pursuing the strategies described, staff suggests that Council provide direction to immediately initiate the process of finalizing a job description for the Construction Coordinator position and advertising for hiring prior to the Spring 2007 shoulder season. In the short term, this will likely result in a supplemental funding request; however, if directed by Council, staff will develop a Building Dept. fee schedule amendment aimed at generating revenues to fund this position through increased development fees. Furthermore, staff would request authorization to release a Request for Proposals to retain a traffic control contractor to perform town-wide traffic control and coordination efforts. TOWN COUNCIL COMMUNIQUE Meeting Date: January 22, 2007 Agenda Item: FIRST READING - ORDINANCE NO. 19, SERIES OF 2006 — CONSTRUCTION MANAGEMENT PLAN — TABLED FROM 12-18-06: CONSIDERATION OF AN ORDINANCE TO BE IMPLEMENTED INTO CHAPTER 18 OF THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE TO ENSURE THAT CONSTRUCTION SITES AND CONSTRUCTION ACTIVITIES ARE REGULATED IN A SAFE, ORGANIZED AND CONSISTENT MANNER. Presented By: Jason Haber and Mark Kittle Core Issues: 1. In March 2006, Council requested that staff begin to develop strategies to address the cumulative impacts anticipated with increased construction activity in the Village. 2. Several strategies and program elements were presented to Council in July 2006. 3. Staff is requesting that Council consider adopting Ordinance No. 19 in order to improve the Town's ability to regulate, monitor, and enforce individual construction management plans. 4. At this time, staff is prepared to discuss the Town- wide construction management plan in concept only. Uncertainty surrounding the timing, scope and status of various projects makes it difficult to provide specific recommendations at this time. Staff intends to initiate a series of weekly meetings with the development community and will report back to Council within 60 days. General Information: On July 10, 2006, staff presented Council with a Comprehensive Construction Management Plan (CCMP) that identified several strategies, policies and procedures available for mitigating the potential impacts of having multiple projects under construction simultaneously throughout the Village. The plan included the following primary components: P:WANAGER.XSC\cmq 2007\o06-19Tabled from .doc 1. A detailed set of code regulations governing the preparation of individual Construction Management Plans, 2. A new Building Department staff person, 3. Several mandatory project coordination strategies, and 4. Various provisions for improved community outreach, signage, and general communications. Today staff is presenting Ordinance No. 19 for Council consideration and adoption. This will serve to address item number 1 above by establishing the code regulations that will enable the Town to better regulate, monitor, and enforce individual project CMP's. The proposed code language is designed to provide specific measures for actively mitigating construction impacts. In its 2007 budget, Council appropriated funds to add a new Building Inspector position. This position is expected to be filled in January 2007 and will effectively address item number 2 above. The new Inspector will provide relief to an already over-taxed Building Department and will also serve a broader role as a single point-of-contact and Village-wide construction coordinator. Specific methods and strategies for addressing items 3 and 4 will continue to evolve as staff undertakes a series of weekly meetings to engage representatives of the Entryway, Town Hall, Base Village, Snowmass Center, and West Village Revitalization projects. Brief descriptions of these projects and their various component pieces are provided as follows: Entryway (2006 — 2009) —7-Star Booth Lanes and Brush Creek Rd. Improvements, Roundabout Completion, Park Improvements, Rodeo Place Housing, Gymnasium Addition, Service Station, Events Arena, Parks Dept. Building. Town Hall (2006 — 2007) —Approx 23,000 sf Town Hall building, Access Rd. Improvements, Offsite Utilities in Kearns Rd. and Brush Creek Rd. Base Village (2006 —2012) —Approx. 1,000,000 sf of private development, public improvements to Brush Creek Rd., Wood Road, Carriage Way, plaza and structured parking, Fanny Hill Cabins (10-units), Sinclair Meadows (17 single-family homes and 21 Town homes), Club Commons II (36 employee housing units). P:\MANAGER.XSC\cmq 2007\006-19Tabled from .doc Snowmass Center(2007 — 2011) —Approx. 350,000 sf of private redevelopment and improvements to Kearns Rd. (private), new Wood Bridge, public plaza and structured parking, Brush Creek Estates West Village Revitalization (2008 — 2016) — Approx. 1,000,000 sq ft of private redevelopment, improvements to Snowmelt Rd., Daly and Elbert Lanes, Benedict Park, Transit Center, Bus Barn, public mall area and structured parking. At this point, staff is envisioning a series of four (4) weekly meetings that will be focused on the following goals: 1. To gain a better understanding of the approved/proposed scope and sequencing of major development projects Town-wide (Entryway, Base Village, Snowmass Center, West Village). 2. To develop an understanding of the cumulative short-term & long-term impacts (and benefits?) associated with overlapping construction schedules. 3. To identify potential conflict areas, times, etc... and undertake a collaborative effort to identify strategies for effectively coordinating these projects and minimizing impacts. To date, staff has been unable to identify an effective methodology for establishing or imposing the thresholds," that Council had expressed interest in at the July 10th meeting. However, noting several recent statements regarding the question of"duration versus intensity", it is staffs belief that establishing such thresholds may limit opportunities for creative problem solving and completing the work in a shorter timeframe. Rather than creating thresholds relative to given parameters or measurements of development activity, it is staffs opinion that it may be more effective, and would encourage more creativity to allow the development community to present the necessary analysis and documentation to convince Council that the economic, environmental, traffic-related, and other impacts of a particular project are adequately mitigated when taken in the context of all other concurrent development activity. P:\MANAGER.XSC\cmq 2007\o06-19Tabled from .doc Council Options: 1. Accept or deny Ordinance No. 19, Series of 2006. 2. Direct staff to continue or discontinue efforts related to developing the Town's Comprehensive Construction Management Plan. 3. Provide additional feedback and direction to staff regarding any other alternatives or strategies for addressing town-wide construction impacts. Staff Recommendations: 1. That Council adopt on First Reading, Ordinance No. 19, Series of 2006. 2. That Council direct staff to continue efforts to develop a Comprehensive Construction Management Plan and report back to Council within 60 days. P:\MANAGER.XSC\cmq 2007\006-19Tabled from .doc 1 2 TOWN OF SNOWMASS VILLAGE 3 TOWN COUNCIL 4 5 ORDINANCE NO. 19 6 SERIES OF 2006 7 8 AN ORDINANCE TO BE IMPLEMENTED INTO CHAPTER 18 OF 9 THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE TO 10 ENSURE THAT CONSTRUCTION SITES AND CONSTRUCTION 11 ACTIVITIES ARE REGULATED IN A SAFE, ORGANIZED AND 12 CONSISTENT MANNER. 13 14 WHEREAS, the Town of Snowmass Village has the authority to implement 15 regulations for new and existing construction within the limits of the Town, and 16 17 WHEREAS, it is imperative that all construction and related activities are 18 regulated to ensure safety and lessen the impact upon the Town and its citizens, 19 and 20 21 WHEREAS, a consistent set of rules and regulations be adopted by the Town to 22 provide guidance for developers, builders, contractors and tradesmen to follow 23 and understand, and 24 25 WHEREAS, with definitive rules and regulations in place, it will be easier to 26 monitor, regulate and enforce theses construction activities, and 27 28 WHEREAS, the Town Council finds that the adoption of this Ordinance is 29 necessary for the immediate preservation of the public health, safety and welfare. 30 31 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE 32 TOWN OF SNOWMASS VILLAGE, as follows: 33 34 Section One: Addition of regulations for Construction Management into 35 Chapter 18 of the Town of Snowmass Village Municipal Code, specifically 36 Sections 18-244, 18-245, 18-246, 18-247 and 18-248 inclusive. 37 38 39 40 41 Element 1 — Environmental 42 43 18-244.1 Wetlands. 1 44 45 18-244.1.1 All work involved in a wetlands area as 46 designated shall require the proper State and 47 Federal permits. 48 49 18-244.1.2 The guidelines of the permit required in Section 50 18-244.1.1 shall be submitted to the Building 51 Official for reference and enforcement. 52 53 54 18-244.2 Activity in 30% or greater slope. 55 56 18-244.2.1 A topographic plan with details and dimensions 57 shall be submitted to the Town for review and 58 approval. The drawings should include but are not 59 limited to, stabilization, erosion control, delineation 60 fencing, tree removal, adjacent property protection, 61 staging, material removal and excavation methods. 62 63 18-244.2.2 The drawings required in Section 18-244.2.1 64 shall be stamped with a seal of a Colorado licensed 65 engineer engaged in the type of work to be 66 performed. 67 68 69 18-244.3 Hazardous on site conditions. 70 71 18-244.3.1 All on site hazardous materials including 72 combustible liquids, combustible fibers, explosives, 73 flammable gases, flammable liquids, organic 74 peroxides, oxidizers, etc., shall be listed as to 75 quantity and location. The appropriate MSDS 76 material safety data sheets) shall be available on- 77 site, pursuant to federal regulations. 78 79 18-244.3.2 All on site hazardous materials and conditions 80 shall also require the approval of the 81 Snowmass/Wildcat Fire Protection District. A 82 permit shall be required through this agency. 83 84 18-244.3.3 All flammable and combustible liquids used or 85 stored on site shall comply with Section 1405 of the 86 International Fire Code. 87 2 88 18-244.3.4 Operations involving the use of cutting and 89 welding shall be done in accordance with Chapter 90 26 of the International Fire Code. 91 92 93 18-244.4 Cleaning of construction vehicles. 94 95 18-244.4.1 Vehicles and equipment leaving the site shall 96 be properly cleaned to prevent mud, gravel and 97 debris from being tracked on to Public streets, 98 sidewalks, trails and parking areas. Contractor / 99 Owner is responsible for any damage to roadways 100 and must keep all roadways free and clear of 101 debris and dirt. 102 103 18-244.4.2 A detailed plan shall be provided to the Town 104 for approval describing the method or methods to 105 be used to satisfy this Section. Should these 106 methods prove to be inadequate, the Town shall 107 have the authority to recommend alternate 108 methods, cease work until the problem is rectified 109 and perform the work at the permit holder's 110 expense. 111 112 113 18-244.5 Storm water and sediment control. 114 115 18-244.5.1 A preliminary site plan shall be submitted to the 116 Town Engineer for review and approval. Based on 117 the findings of the review a State of Colorado 118 Storm Water Discharge permit may be required 119 with all the appropriate submittals. 120 121 18-244.5.2 The storm water and sediment control plan 122 shall be prepared and stamped with the seal of a 123 State of Colorado licensed engineer engaged in the 124 type of work to be performed. 125 126 127 18-244.6 Silt fencing. 128 129 18-244.6.1 Proposed silt fencing and erosion control shall 130 be plainly detailed on one or more site plans. 131 These details shall include location, installation 132 methods, type of materials used and maintenance 133 methods over the course of the project. This 3 134 Section requires prior approval from the Town 135 engineer. 136 137 18-244.7 Noise. 138 139 18-244.7.1 All proposed work that involves excessive 140 noise or vibration shall be clearly detailed to the 141 Town including decibel levels, hours of operation 142 and methods of mitigation. 143 144 145 18-244.8 Blasting. 146 147 18-244.8.1 Blasting shall not be allowed within the Town 148 without first obtaining the proper State and Federal 149 permits. 150 151 18-244.8.2 A written approval for any blasting or explosive 152 works shall be required with signatures as follows: 153 Town Manager, Chief Building Official, Fire Chief 154 and Public Works director. 155 156 18-244.8.3 Blasting or work related to avalanche control 157 on Snowmass Ski Area, conducted by the Aspen 158 Skiing Company, is exempt from this section. 159 160 18-244.8.4 All blasting operations shall be conducted in 161 accordance with Chapter 33 of the International 162 Fire Code. 163 164 165 18-244.9 Pile driving. 166 167 18-244.9.1 Drilled piers and driven piles are required to be 168 engineered by a registered State of Colorado PE or 169 architect. Location, diameter, amount and depth of 170 all piers or piles shall be clearly detailed on the site 171 plan. A noise abatement plan may be required for 172 driven piles and drilled piers. 173 174 175 18-244.10 Wildlife. 176 177 18-244.10.1 All garbage related debris-containing foodstuffs 178 shall be contained in animal resistant containers or 4 179 enclosures. Feeding or luring of wildlife shall be 180 prohibited on all construction sites. 181 182 18-244.10.2 Personal pets uncontained or unrestrained 183 shall not be allowed on construction sites. 184 185 186 18-244.11 Tree / vegetation removal. 187 188 18-244.11.1 All grubbing and tree removal proposals shall 189 be clearly shown on the site plan. Methods to 190 eliminate erosion shall also be incorporated in the 191 overall landscaping plan. 192 193 18-244.11 .2 A permit through the Town's Parks Department 194 may be required for tree removal and mitigation. 195 196 197 18-244.12 Air & Dust management. 198 199 18-244.12.1 If, in the opinion of the Town's Building Official, 200 the Planning Director, or their designated 201 consultant, the site warrants a study for air 202 management and dust control, such study shall be 203 conducted and implemented to the satisfaction of 204 said individual. Air quality monitoring may be 205 required at the discretion of the Town's Building 206 Official, the Planning Director, or their designee. 207 208 18-244.12.2 Provide details of any equipment and activities 209 that may cause excessive dust or otherwise affect 210 air quality. Dust suppression techniques / 211 equipment may be required depending upon the 212 following: 213 214 Weather and wind conditions. 215 Exposure / proximity to the public and surrounding 216 buildings. 217 Proximity to air intake vents on adjacent building. 218 Intake from these vents must be prevented through 219 the installation of adequate filters or other approved 220 measures. 221 222 18-244.12.3 Minimize dumping of loose materials on a site. 223 If dumping of loose material is unavoidable, detail 224 methods for preventing dust and other airborne 5 225 matter from impacting on the surrounding area. 226 Ensure these measures are adequate when the 227 site is unattended. 228 229 18-244.12.4 Minimize airborne dust arising from trucks and 230 other vehicles entering and leaving the site by 231 providing details on the method and frequency of 232 watering, with consideration to water conservation. 233 234 235 18-244.13 Site water & Sanitation 236 237 18.244.13.1 Potable water shall be provided on site for all 238 workers. 239 240 18-244.13.2 Portable toilet facilities shall be provided on site 241 for all workers. One portable toilet will be required for each 242 10) workers on site at any time and must be maintained in a 243 sanitary condition. 244 245 246 Element 2 - Logistics 247 248 18-245.1 Construction waste recycling. 249 250 18-245.1.1 Applicants must develop a resource recovery 251 and waste management plan, detailing the 252 following: 253 254 Efforts to minimize waste on site by avoiding over-estimation of 255 purchasing requirements, minimizing packaging materials and 256 buying environmentally approved and recycled content 257 products. 258 Procedures for the collection and sorting of recyclable 259 construction materials. 260 The type and quantity of materials that are to be reused or 261 recycled. 262 Provision of containers for recyclable materials including 263 cardboard, glass, metal, plastic and green waste. 264 The reuse of timber, glass and other materials. 265 The recycling of asphalt, metal, bricks, tiles, masonry, concrete, 266 plasterboard, plastic, batteries, cardboard, carpet and other 267 materials. 268 Provisions for collection of daily rubbish from workers. 269 Procedures for removal of waste (materials that cannot be 270 reused or recycled) from the site. 6 271 Procedures for removal of hazardous or dangerous materials 272 from the site. 273 274 18-245.1.2 Removal of hazardous or dangerous materials 275 from the site must be in accordance with State and 276 Federal law. Coordination may be required through 277 the Pitkin County Environmental Health 278 Department. 279 280 18-245.1.3 Waste collection shall only occur during 281 permitted hours. 282 283 18-245.1.4 For outside bins, self-closing lids must be 284 installed to ensure that waste does not become 285 airborne. 286 287 18-245.1.5 Litter and debris "trapped" against site fencing 288 must be regularly removed. 289 290 18-245.1.6 Open burning on site is prohibited. 291 292 293 18-245.2 Material storage, type and location. 294 295 18-245.2.1 Provisions shall be made for orderly site 296 material storage. High piled storage shall be 297 prohibited and all materials shall be covered where 298 practical 299 300 301 18-245.3 High impact events. 302 303 18-245.3.1 Large concrete pours, major large item 304 deliveries, overhead craning and rigging, road 305 closures and other significant "high impact' events 306 shall be clearly stated in order of succession in the 307 CMP. Notification to the Town just prior to the 308 event will be required. 309 310 311 18-245.4 Days and hours of activity. 312 313 18-245.4.1 The hours of construction activity within the 314 Town limits are regulated. Work is permitted from 315 7:00 a.m. to 6:00 p.m. Monday through Saturday. 316 Construction work and related activities are not 7 317 allowed on Sundays or National Holidays. Interior 318 layout work and similar activities that do not 319 generate noise in excess of the limits allowed 320 pursuant to Section 18-3 of this code, and which do 321 not adversely impact adjoining properties is 322 permitted at any time. 323 324 18-245.4.2 In some rare instances, work may be 325 necessary outside the normal limits. In these 326 cases a written, detailed notice shall be delivered to 327 the Town for review and approval at least (7) 328 working days prior to request. This notice 329 requirement may be waived in the case of an 330 emergency at the discretion of the Town's Building 331 Official or Town Manager. 332 333 334 18-245.5 On site fuel storage. 335 336 18-245.5.1 Bulk on site fuel storage shall be shown on the 337 site plan including the type of fuel, container sizes, 338 location of containers and spill containment 339 procedures 340 341 18-245.5.2 All on site fuel storage shall require approval 342 and a special use permit from the Fire District. 343 344 345 18-245.6 Portable generator usage. 346 347 18-245.6.1 Utilization of portable generators shall be 348 clearly defined in the CMP including size, fuel type, 349 location and times of operation. Noise mitigation 350 may be required to ensure compliance with 351 Sections 18-3 and 10-101 of this code, see Section 352 18-244.7.1 353 354 355 18-245.7 Deep excavations / trenches. 356 357 18-245.7.1 Excavations shall be performed as detailed by 358 the "engineer of record" for the project. Shoring, 359 slope stability and retaining methods shall be 360 employed as required for safety of property and 361 personnel.In the absence of a design 8 362 professional, OSHA regulations for this activity 363 shall govern. 364 365 18-245.7.2 Trenches excavated (4) or more feet below 366 grade shall require approved safety method 367 techniques and shall be reviewed and approved by 368 the Fire Marshal. Open, unprotected trenches in 369 Public roadways or right-of-ways overnight are 370 prohibited. Cuts in roadways and right-of-ways 371 require barricades, flashing lights and possibly 372 traffic control. 373 374 375 18-245.8 Personnel protection. 376 377 18-245.8.1 Based upon the scope of work being 378 performed, the Town's Building Official may require 379 that a list of personnel required safety conditions be 380 submitted to the Town for reference. Compliance 381 with OSHA standards and codes will be required 382 pursuant to state and federal regulations. 383 384 18-245.9 Elevated working conditions. 385 386 18-245.9.1 Compliance with OSHA standards and codes 387 will be required pursuant to state and federal 388 regulations regarding work performed in elevated 389 areas. Site policies regarding worker safety 390 procedures for work in elevated areas above (7) 391 feet shall be submitted in writing to the Town for 392 reference. 393 394 395 18-245.10 Temporary heating. 396 397 18-245.10.1 During cold weather when temporary heating 398 systems are utilized for the building components 399 and worker comfort a Special Use permit will be 400 required through the Fire Department. The 401 application and permit shall be approved and a field 402 inspection performed prior to energizing any 403 temporary heating components. 404 405 18-245.10.2 All temporary heating provisions shall comply 406 with Section 1403 of the International Fire Code. 407 9 408 409 18-245.11 Off-site debris and excavated material disposal. 410 411 18-245.11.1 All materials removed from the site and 412 transported to another location shall be designated 413 by type and final destination. All materials removed 414 from the site shall be properly secured and covered 415 prior to leaving site location. 416 417 418 18-245.12 Asphalt installation and repair. 419 420 18-245.12.1 A permit must be obtained from Public Works 421 for any work on Town roads and any cutting of 422 pavement. 423 424 425 18-245.13 Overhead cranes and rigging. 426 427 18-245.13.1 (Reserved) 428 429 430 431 432 18-245.14 Time and routes of deliveries. 433 434 18-245.14.1 Deliveries to and from the site shall be 435 designated by route and time of day. In no way 436 shall deliveries impede the normal and special 437 functions of the Community. Special times and 438 arrangements may be necessary to satisfy this 439 requirement. Permit holder should contact the 440 Building Department with any concerns regarding 441 deliveries. 442 443 444 18-245.15 Sidewalk / trail closures. 445 446 18-245.15.1 Sidewalk and trail closures may be allowed on 447 a limited basis. Provide a detailed plan and 448 schedule to the Town for prior approval at least 449 10) working days prior to proposed closure. 450 451 452 18-245.16 Notices to adjoining property owners. 453 10 454 18-245.16.1 All activities that may adversely affect the site's 455 adjoining property in negative ways shall be 456 submitted to the Town in written form with 457 signatures of adjoining property owners 458 acknowledging said work. Work shall not 459 commence without this document. However, in the 460 event that, despite an applicant's best efforts, an 461 adjoining property owner cannot be located, the 462 requirement to provide said signatures may be 463 waived at the discretion of the Town's Building 464 Official. 465 466 467 18-245.17 Permits / inspections. 468 469 18-245.17.1 In addition to the CMP submitted to the Town, 470 additional permits such as excavation, building, 471 electrical, mechanical, plumbing, fire, public works 472 and planning permits may be required. 473 474 18-245.17.2 Inspections on site will be performed at any 475 time the Building Official deems it necessary. 476 Requests for inspection of the site components will 477 be performed, upon request of the permit holder. 478 Requests received prior to 7:00 a.m. will be 479 performed that day or when scheduled by the 480 permit holder. Timed inspections are not allowed 481 unless coordinated with the specific inspector. 482 483 484 18-245.18 Special Town events. 485 486 18-245.18.1 Special community events shall take 487 precedence over construction activities. 488 Coordination of activities shall be required such 489 that the special event is not impeded or disrupted 490 and all work shall stop if necessary to ensure 491 compliance with this section. 492 493 494 18-245.19 Signage. 495 496 18-245.19.1 All informational signage displayed on a 497 construction site shall first be approved by the 498 Building Official before installation. 499 11 500 18-245.19.2 Signage on construction sites shall be limited 501 to (32) square feet in size and limited to (1) per site. 502 These signs shall be limited for directional or 503 informational purposes only. All signage of Public 504 roadways must meet Federal MUTCD. 505 506 507 18-245.19.3 Lighting intended for illumination of signs 508 related to this section shall conform to the Town's 509 lighting ordinance. 510 511 18-245.19.4 Signage specifying any security measures and 512 key contact details shall be erected on the 513 perimeter of the building site. A 24-hour contact 514 name and telephone number must be provided. 515 This sign is in addition to the sign requirement of 516 Section 18-245.19.2. 517 518 519 18-245.20 Public information. 520 521 18-245.20.1 All construction site community related impacts 522 shall require notification at least (7) working days in 523 advance of the proposed work. All such 524 notifications shall be submitted to the Town for 525 approval prior to release to the public. 526 527 528 18-245.21 Site security. 529 530 18-245.21.1 Security measures must be in place at all times 531 when the site is not in operation. This may include 532 perimeter barriers, locks, surveillance systems, 533 security lighting and motion detectors. 534 535 18-245.21.2 Where a building site cannot be fully secured, 536 consideration must be given to the use of a security 537 service to prevent unauthorized access. 538 539 18-245.21.3 Security measures must be provided to prevent 540 construction work or protective measures from 541 facilitating unauthorized access to an adjoining 542 building and to safeguard site materials and 543 equipment. 544 545 12 546 18-245.22 Unsightly premises. 547 548 18-245.22.1 Raw materials stored on the site must be 549 adequately secured to prevent unnecessary and 550 unsightly dispersal of the materials around the site 551 and public areas. 552 553 18-245.22.2 Vehicles leaving the site must be adequately 554 cleaned to ensure soil, mud and other site debris is 555 prevented from spilling on adjoining roads, 556 sidewalks or public ways. These amenities shall be 557 cleaned on a regular basis, with consideration to 558 water conservation, to the satisfaction of the 559 Building Official. Detailed descriptions of tracking 560 pads and their locations shall be identified on the 561 civil construction plans and installed and 562 maintained to the satisfaction of the Building 563 Official. 564 565 566 Element 3 — Planning / Drawings 567 568 18-246.1 Survey/ Site plan. 569 570 18-246.1.1 A professionally prepared survey shall be 571 required to be submitted to the Town prior to any 572 excavation or demolition work. This survey shall 573 include property lines, easements, encroachments, 574 wetlands, utilities, improvements and other items 575 that may be deemed necessary by the Town. 576 577 578 18-246.2 Limits of Disturbance. 579 580 18-246.2.1 The site plan shall clearly delineate the areas 581 of disturbance within the site. Fencing may be 582 required to distinguish these areas. 583 584 585 18-246.3 Waste Receptacles. 586 587 18-246.3.1 See Section 18-245.1 588 589 590 18-246.4 Storage / Staging. 591 13 592 18-246.4.1 Storage and staging should be limited to one 593 confined area where practical. Materials should be 594 stored in an organized manner and shall not 595 encroach onto adjoining properties. A buffer shall 596 be utilized between stored materials and adjacent 597 properties. 598 599 600 18-246.5 Snow removal & storage. 601 602 18-246.5.1 Areas shall be shown on the site plan for snow 603 storage. Snow storage is not allowed on Public 604 roadways or right-of-ways. 605 606 18-246.5.2 If the site is confined and snow storage is not 607 an option, a detailed snow removal plan shall be 608 submitted to the Town indicating methods of 609 removal and final destination. 610 611 612 18-246.6 Site Retaining walls. 613 614 18-246.6.1 All freestanding and attached site earth 615 retaining structures shall be clearly shown on site 616 plan with specific dimensions. Walls or structures 617 over (4) feet in total height shall be designed by a 618 professional engineer or architect and will require a 619 separate building permit application and approval. 620 621 622 623 624 18-246.7 Exterior Lighting. 625 626 18-246.7.1 Exterior lighting shall conform with Ordinance 627 18-2003. 628 629 630 18-246.8 Drainage. 631 632 18-246.8.1 A stormwater plan must be developed detailing 633 the following: also see Section 18-244.5) 634 635 Site water retention will not cause structural damage to 636 excavations or retaining walls. 14 637 Drainage of the site to the legal point of discharge throughout 638 construction. 639 Prevention of stormwater entering adjoining properties or into 640 the public sewer system. 641 Capture and filtering of stormwater in sediment control points 642 before entering the legal point of discharge. 643 644 18-246.8.2 Specify the location of site entries and 645 traffic paths to, from and around the site. Ensure the 646 site entry and traffic routes are stabilized with crushed 647 rock, bitumen or similar material. Install rumble grids 648 or similar features to collect mud from the wheels of 649 vehicles leaving the site. Rumble grids must be 650 cleaned daily with consideration given to water 651 conservation, including recycling. Water run-off from 652 cleaning the grid must be filtered prior to entering the 653 legal point of discharge. 654 655 18-246.8.3 Provide grated drains at stormwater exit 656 points from the site to prevent uncontrolled run-off. 657 658 18-246.8.4 Natural rainwater run-off must be 659 controlled to prevent sediment draining into the 660 stormwater system. Upslope water must be diverted 661 to prevent it from traveling through the site, pursuant 662 to a state-approved Construction Stormwater 663 Management Plan. Downspouts must be connected 664 as soon as the roof is installed on the site. Identify 665 natural falls on the site and provide sediment filters 666 such as straw bale filters, gravel surface barriers, 667 sandbags, pit baskets or geo-textile mesh screens at 668 run-off points. Straw bales and geo-textile mesh 669 screens must be replaced on a regular basis so they 670 remain effective. 671 672 18-246.8.5 Sediment traps or filters must be placed 673 around any drain affected by construction works to 674 prevent sediment from entering the stormwater 675 system. Sediment controls are often moved during 676 construction works and should be checked daily to 677 ensure they are put back in place properly. 678 679 18-246.8.6 Specify the proposed storage locations for 680 loose materials such as soil, sand and gravel and 681 provide details of precautions to prevent 15 682 displacement. Sediment barriers may be required for 683 fine materials. 684 685 18-246.8.7 Depending on the size and frequency of 686 vehicle movements, the surface materials and site 687 location, designated vehicle / equipment wash down 688 areas may be required. Wash down areas must be 689 located near the site entrance and be designed to 690 capture and treat water prior to discharge into the 691 stormwater system. Wash down areas exceeding 692 2000 gallons per day must use recycled water. 693 694 18-246.8.8 Pump out any water collected at the 695 bottom of excavation sites. If the water contains only 696 sediments, it can be filtered and pumped to 697 stormwater. It must have less than 150mg/gallon of 698 total suspended solids. Polluted water must not enter 699 the stormwater system and may be pumped to the 700 sewer system with the appropriate approvals from the 701 water authority. In some circumstances, a liquid 702 waste company may be required to collect the 703 contaminated water for disposal at a licensed 704 treatment facility. 705 706 18-246.8.9 Waste materials, including liquid wastes 707 such as paint, concrete slurries and chemicals, must 708 not be discharged into a stormwater drain. Specify 709 facilities to enable paintbrushes, rollers and spray 710 equipment to be cleaned without any discharge of by- 711 product into the stormwater system. 712 713 18-246.8.10 Wherever possible, natural vegetation 714 must be retained to absorb water flows and to 715 minimize dust. Revegetation should occur as soon as 716 possible after the completion of the work. 717 718 719 720 721 722 18-246.9 Landscape interruption. 723 724 18-246.9.1 A landscape interruption plan shall be submitted 725 for each phase of construction as necessary. 726 727 16 728 Element 4 — Traffic 729 730 18-247.1 Worker parking 731 732 18-247.1.1 Parking and traffic controls around building 733 sites must be complied with. Adequate provisions 734 need to be made for contractor / worker vehicles in 735 a manner that minimizes disruption to the 736 community. Enforcement patrols will be increased 737 if there is a noticeable increase in non-compliance 738 and violations. 739 740 18-247.1.2 A Traffic Management Plan (TMP) is required 741 and should cover all vehicle, pedestrian and cyclist 742 access around the site and all other roads where 743 the impact of the construction will be felt. The TMP 744 must acknowledge that designated arterial roads 745 are managed by the Public Works Department and 746 all work on these roads, sidewalks and trails 747 require prior approval in accordance with the 748 Town's municipal code and policies. 749 750 751 18-247.1.3 In preparing a TMP the following details must 752 be specified: 753 754 Location and extent of the proposed works. 755 Staging and timing of the proposed works. 756 Requirements of any Site Security and Safety Plan. 757 Emergency arrangements 758 Public transport. 759 Traffic flows and movements. 760 Road safety issues. 761 Speed zones. 762 Pedestrian access and crossings. 763 Site and adjoining access 764 Necessary special traffic control devices. 765 Methods of advising the general public of the impending 766 changes (e.g. fixed signage, radio, newspaper, leaflet or 767 community liaison) 768 Provisions for special events such as increased traffic during 769 holiday periods and special events. 770 771 18-247.1.4 TMPs may be amended if there is a 772 demonstrable need arising from: 17 773 774 A change in traffic conditions. 775 A change in land use in the vicinity. 776 Amendments to the building design. 777 Change in construction methodology 778 Change in builder/ developer of the site. 779 780 781 18-247.2 Special access 782 783 18-247.2.1 (Reserved) 784 785 786 18-247.3 Road & street closures 787 788 18-247.3.1 Road, street, sidewalk and trail closures shall 789 first obtain a written approval from the Town. 790 Notice must be given to the Town at least (10) 791 working days prior to the proposed closure. 792 Notification shall be given to the general public in a 793 manner acceptable to the Town. 794 795 796 18-247.4 Traffic control 797 798 18-247.4.1 Depending upon the size and scope of work 799 related to the project a TMP may be required and 800 must conform to Federal MUTCD. A maximum of 801 5) minute delay allowed for traffic control. See 802 Section 18-247.1.3. 803 804 805 18-247.5 Work in Right of Way 806 807 18-247.5.1 Any work within (10) feet of a Town road or 808 right of way requires prior approval and a ROW 809 permit issued through the Public Works 810 Department. All work shall conform to this 811 department's rules and regulations. 812 813 814 18-247.6 Loss of existing parking 815 816 18-247.6.1 (Reserved) 817 18-247.7 Special events 818 18 819 18-247.7.1 Increased traffic flows due to special events 820 must be considered. All special events take 821 precedence over construction activity and the 822 construction activity may have to be altered, 823 interrupted or completely stopped in order to 824 comply with this section. Special planning will be 825 required to accommodate such events. Also see 826 Section 18-245.18. 827 828 829 18-247.8 Informational signage 830 831 18-247.9 Informational signs may be required as conditions 832 change, pace of work increases, scope of work increases or 833 activities warrant information as necessary to avoid 834 disruption of the community. Also see Section 18-245.19 835 836 837 Element 5 — Emergency Provisions 838 839 18-248.1 Portable fire fighting components 840 841 18-248.1.1 Structures under construction, alteration or 842 demolition shall be provided with not less than one 843 approved portable fire extinguisher in accordance 844 with Section 906 of the International Fire Code and 845 sized for not less than ordinary hazard as follows: 846 847 At each stairway on all floor levels where combustible materials 848 have accumulated. 849 In every storage and construction shed. 850 Additional portable fire extinguishers shall be provided where 851 special hazards exist including, but not limited to, the storage 852 and use of flammable and combustible liquids. 853 854 18-248.1.2 An approved water supply for fire protection, 855 either temporary or permanent, shall be made 856 available as soon as combustible material arrives 857 on the site. 858 859 860 18-248.2 Building standpipes 861 862 18-248.2.1 Buildings four or more stories in height shall be 863 provided with not less than one stand pipe for use 864 during construction. Such standpipes shall be 19 865 installed when the progress of the construction is 866 not more than 40 feet in height above the lowest 867 level of fire department access. Such standpipe 868 shall be provided with fire department hose 869 connections at accessible locations adjacent to 870 usable stairs. Such standpipes shall be extended 871 as construction progresses to within one floor of the 872 highest point of construction having secured 873 decking or flooring. 874 875 876 18-248.3 Emergency access and evacuation 877 878 18-248.3.1 Approved vehicle access for fire fighting shall 879 be provided to all construction or demolition sites. 880 Vehicle access shall be provided to within (100) 881 feet of temporary or permanent fire department 882 connections. Vehicle access shall be provided by 883 either temporary or permanent roads, capable of 884 supporting vehicle loading under all weather 885 conditions. Vehicle access shall be maintained 886 until permanent fire apparatus access roads are 887 available. 888 889 18-248.3.2 Key boxes shall be provided as required by 890 Chapter 5 of the International Fire Code. 891 892 18-248.3.3 Where a building has been constructed to a 893 height greater than 50 feet or four stories, or where 894 an existing building exceeding 50 feet in height is 895 altered, at least one temporary lighted stairway 896 shall be provided unless one or more of the 897 permanent stairways are erected as the 898 construction progresses. 899 900 18-248.3.4 Required means of egress shall be maintained 901 during construction and demolition, remodeling or 902 alterations and additions to any building. Approved 903 temporary means of egress systems may be 904 utilized. 905 906 907 18-248.4 Safeguarding 908 909 18-248.4.1 Readily accessible emergency telephone 910 facilities shall be provided in an approved location 20 911 at the construction site. The street address of the 912 construction site and the emergency telephone 913 number of the fire department shall be posted 914 adjacent to the telephone. 915 916 18-248.4.2 Roofing operations utilizing heat-producing 917 systems or other ignition sources shall be 918 performed by a contractor licensed and bonded for 919 the type of roofing process to be performed. 920 921 18-248.4.3 Asphalt and tar kettles shall be operated in 922 accordance with Section 303' of the International 923 Fire Code. 924 925 18-248.4.4 Internal combustion powered construction 926 equipment shall be used in accordance with all of 927 the following conditions: 928 929 Equipment shall be located so that exhausts do not 930 discharge against combustible material. 931 Exhausts shall be piped to the outside of the building. 932 Equipment shall not be refueled while in operation. 933 934 18-248.4.5 Adequate construction site type first-aid kits 935 shall be available on site as required. These kits 936 shall be replenished as necessary and inspected at 937 least monthly. 938 939 18-248.4.6 In buildings where an automatic fire sprinkler 940 system is required it shall be unlawful to occupy 941 any portion of a building or structure until the 942 automatic sprinkler system installation has been 943 tested and approved. 944 945 18-248.4.7 Operation of sprinkler control valves shall be 946 allowed only by properly authorized personnel and 947 shall be accomplished by notification of duly 948 designated parties. When the sprinkler protection 949 is being regularly turned of and on to facilitate 950 connection of newly completed segments, the 951 sprinkler control valves shall be checked at the end 952 of each work period to ascertain that protection is in 953 service. 954 955 956 Summary 21 957 958 18-248.5 Submittals Required 959 960 1. Site Survey including the following: 961 962 1. Property lines 2. Building envelope 963 3. Easements 4. Encroachments 964 5. Utilities 6. Location of waste disposal bins 965 7. Worker parking 8. Delivery locations 966 9. Material storage 10. Vehicle wash down areas 967 11. Erosion control 12. Site fencing 968 13. Portable toilets 14. Snow storage 969 15. Site retaining walls 970 971 2. Traffic Management Plan 972 973 3. Waste Management Plan 974 975 4. Material Safety Data Sheets 976 977 5. Topographical Plan for 30% slope or greater 978 979 6. Storm water and sediment control plan 980 981 7. Air & dust management plan 982 983 984 18-248.6 Quality Assurance 985 986 A preconstruction meeting shall be required prior to commencement of 987 work. Required attendees for this meeting shall include, but not be limited 988 to: 989 990 1 . Owner 991 2. Architect 992 3. Superintendent 993 4. Major sub-contractors 994 5. Building Official 995 996 Contractors and developers must be acutely aware of the concerns of the 997 Town of Snowmass Village. Violations of any of the provisions contained 998 in the CMP may be grounds for immediate stoppage of work. 999 1000 Section Two: Effective Date. This Ordinance shall become effective on 1001 February 1, 2007. 1002 22 1003 Section Three: Severability. If any provision of this Ordinance or application 1004 hereof to any person or circumstance is held invalid, the invalidity shall not affect 1005 any other provision or application of this Ordinance which can be given effect 1006 without the invalid provision or application, and, to this end, the provisions of this 1007 Ordinance are severable. 1008 1009 \ 1010 \ 1011 \ 1012 READ, APPROVED AND ADOPTED, by the Town Council of the Town of 1013 Snowmass Village on the First Reading on December 18, 2006 upon a motion by 1014 Council Member I the second of Council 1015 Member and upon a vote of in favor 1016 and opposed. 1017 1018 READ, APPROVED AND ADOPTED, by the Town Council of the town of 1019 Snowmass Village on Second Reading on 2006 upon a 1020 motion by Council Member the second of Council 1021 Member and upon a vote of in favor 1022 and opposed. 1023 1024 TOWN OF SNOWMASS VILLAGE 1025 1026 1027 1028 1029 1030 Douglas Mercatoris, Mayor 1031 1032 1033 ATTEST: 1034 1035 1036 1037 1038 Rhonda Coxon, Town Clerk 1039 1040 1041 1042 APPROVED AS TO FORM: 1043 1044 1045 1046 1047 John Dresser, Town Attorney 1048 23 1049 1050 1051 1052 1053 1054 1055 1056 1057 24 TOWN COUNCIL COMMUNIQUE Meeting Date: January 22, 2007 Agenda Item: SECOND READING - ORDINANCE 1, SERIES OF 2007 — TAX EXEMPT TOSV LEASES AN ORDINANCE RATIFYING AND REAFFIRMING THE OBLIGATIONS OF THE TOWN PURSUANT TO CERTAIN LEASE AGREEMENTS FOR PUBLIC PURPOSES. Presented By: John Dresser General Info: TOSV leases offices from Snowmass Holdings LLC for the Transportation Department and Marketing Department. With the change in ownership of these properties and the relocation of the Marketing offices, the effectiveness of the property tax exempt status for the offices has been questioned by the new landlord. This Ordinance will confirm to the County Assessor, pursuant to the provisions of the Colorado Statutes, that these offices are being used for a public purpose and should be tax exempt. Council Options: Discuss Ordinance No. 1 of 2007 and either approve at second reading, amend at second reading, or deny at second reading Resolution. Staff Recommendation: Approve second reading of Ordinance No. 1. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE NO. 01 SERIES OF 2007 AN ORDINANCE RATIFYING AND REAFFIRMING THE OBLIGATIONS OF THE TOWN PURSUANT TO CERTAIN LEASE AGREEMENTS FOR PUBLIC PURPOSES. WHEREAS, the Town has entered into various Lease Agreements for the Transportation Office and Marketing Offices at the Mall; and WHEREAS, the Home Rule Charter does not require the Town Council to approve these Leases, or if approved by the Town Council, the Home Rule Charter authorizes approval in the form of a Resolution; and WHEREAS, there is a conflict between the provisions of the Home Rule Charter and the provisions of the Colorado Statutes concerning the procedure for adoption of Leases for a public purpose with the intent to exempt the property which is the subject of the Leases from taxation; and WHEREAS, to obtain the benefits of Section 31-15-801 , et. sec ., C.R.S., concerning abatement of taxes, the Town Council must adopt an Ordinance approving the Lease, but the authorization of the Lease cannot take effect before thirty (30) days after the passage of the Ordinance; and WHEREAS, the Town Council finds that the utilization of private property subject to the various Leases is authorized for a governmental or proprietary purpose within the meaning of Section 31-15-801, et. seq., C.R.S.; and WHEREAS, the Town Council finds that the payment of taxes on property which is the subject of a Lease for a governmental or proprietary purpose is not an appropriate expenditure of governmental funds; and WHEREAS, the Town Council finds that the subject and purpose of the Leases enumerated in the body of this Ordinance are integral to the efficient operation of government, are for governmental or proprietary purposes, and meet the requirements for exemption from taxation and were entered into to preserve public property, health, welfare, peace and safety; and Ordinance No. 1, Series of 2007 Page 2 WHEREAS, the Town Council of the Town of Snowmass Village finds that the adoption of this Ordinance is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Snowmass Village as follows: 1.Ratification and Reaffirmation of Leases. The following Leases previously entered into by the Town are hereby ratified and reaffirmed as being for governmental or proprietary functions of the Town Government, as follows: Lease Date Landlord Premises Lease Premises Use Expiration Date November 1, SNOWMASS Store No. A October 30, Transit Office 2004 HOLDING Commercial 2008 COMPANY LLC Building 51, Snowmass Village Mall March 1, 2006 SNOWMASS Parcel C, Units April 30, 2008 Marketing and HOLDING 104A and 106 Special Events COMPANY LLC Office 2. Direction to Town Clerk. The Town Clerk is hereby authorized and directed to: a. Confirm with the Pitkin County Assessor that the taxes on the real property which is the subject of the various Leases referred to in Section No. 1 of this Ordinance have been properly logged as tax exempt in the office of the Pitkin County Assessor; b.Provide a true and accurate copy of this Ordinance to the Pitkin County Assessor and attach thereto true and accurate copies of all of the Leases referred to in Section No. 1. 3.Effective Date. This Ordinance shall become effective thirty (30) days Ordinance No. 1, Series of 2007 Page 3 after adoption on second reading. 4. Severability. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED on first reading on January 8, 2007 upon the motion of Council member Mordkin, the second of Council member Sparhawk and upon a vote of 4 in favor and 0 opposed. Mayor Mercatoris was absent. READ, APPROVED AND ADOPTED on second reading on January 22, 2007 upon the motion of Council Member the second of Council Member and upon a vote of_ in favor and _ opposed. TOWN OF SNOWMASS VILLAGE By: Douglas Mercatoris, Mayor ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney TOWN COUNCIL COMMUNIQUE Meeting Date: January 22, 2007 Agenda Item: FIRST READING - ORDINANCE 2, SERIES OF 2007 — PLANNING COMMISSION COMPOSITION AN ORDINANCE AMENDING AND RESTATING PROVISIONS OF THE MUNICIPAL CODE TO AMEND THE COMPOSITION AND QUOROM REQUIREMENTS OF THE PLANNING COMMISSION Presented By: John Dresser General Info: Planning Commission recommended to Council that the composition of the Planning Commission be increased to 7 regular members and no alternates. Planning Commission has found in recent years that attendance has ceased to be a problem. It was thought that disenfranchised alternate members was not the best way to encourage community service on the Commission. To address the possibility of decreased attendance at a certain meeting that the quorum be set at three to ensure that actions can be taken when scheduling conflicts arise. Council Options: Discuss Ordinance No. 2 of 2007 and either approve at first reading, amend at first reading, or deny at first reading Resolution. Staff Recommendation: Approve first reading of Ordinance No. 2 and schedule second reading for February 5, 2007 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE No. 2 SERIES OF 2007 AN ORDINANCE AMENDING AND RESTATING PROVISIONS OF THE MUNICIPAL CODE TO AMEND THE COMPOSITION AND QUOROM REQUIREMENTS OF THE PLANNING COMMISSION WHEREAS, the Planning Commission has recommended to the Town Council that certain provisions of the Municipal Code be amended; and WHEREAS, the Town Council desires to amend the composition of the Planning Commission as established in Article XII of Chapter 2 of the Municipal Code; and WHEREAS, the Town Council desires to establish a quorum requirement for official actions by the Planning Commission by providing such requirement in Article XII of Chapter 2 of the Municipal Code; and WHEREAS, the Town Council desires to amend and restate the provisions of the Municipal Code as hereinafter setforth; and WHEREAS, the Town Council finds that the adoption of this Ordinance is . necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, as follows: 1 . Chapter 2. Section 2-273 shall be amended to read as follows: The Planning Commission shall consist of seven (7) regular members. Regular members shall each be appointed by the Town Council to serve overlapping terms ofthree(3) years each. Appointments to fill vacancies as a result ofthe expiration ofa term shall be made at thefirst regular Council meeting in January ofeach year. Other vacancies shall befilled asprovided in the Charter. All members shall serve at the pleasure of the Town Council and may be removed by a majority vote ofthe entire Town Council. All terms of members shall expire on a staggered basis at the first regular meeting of the Town Council in January of each year. A quorum of three(3) members shall be required at any meetingfor the Planning Commission to take any official action. 5. Severability. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid Ordinance No. 2, Series of 2007 Page 2 of 2 provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on First Reading on January 22, 2007 upon a motion by Council Member I the second of Council Member and upon a vote of_ in favor and _ opposed. READ, APPROVED AND ADOPTED, by the Town Council of the Town of Snowmass Village on Second Reading on February 5, 2007 upon a motion by Council Member the second of Council Member and upon a vote of_ in favor and _against. TOWN OF SNOWMASS VILLAGE Douglas Mercatoris, Mayor ATTEST: Rhonda B. Coxon, Deputy Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney TOWN COUNCIL COMMUNIQUE Meeting Date: January 22, 2007 Agenda Item: CONTINUATION OF PUBLIC HEARING AND DISCUSSION: SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Third Amendment to the Center site, specifically involving: Building K and L (Revisit item) Lighting Plan (Revisit item) Circulation and Transportation (Revisit items as needed) Traffic Impacts and Mitigation (Revisit as needed) Off-Street Parking (Rollover item) Commercial Program (Revisit item) Presented By: Jim Wahlstrom, Senior Planner Core Issues: See the core issue items listed above. For the Third Amendment application and the core issues scheduled for this meeting, have the following items been considered pursuant to Municipal Code Section 16A-5-340(8) concerning the affected core issues: All relevant materials and testimony? The Planning Commission's recommendations? Determination whether the application complies with the affected review criteria? Also see the attached staff report (Attachment 2) for pertinent questions pertaining to each core issue that Staff needs in order to move forward and eventually prepare findings and conditions for a resolution. Staff advises that if Council desires further detailed information concerning the core issues for this meeting, that members review the entire December 18th packet that provided considerable information and back up material for evaluation. General Info: Attached is the suggested on-going review schedule. It will be updated as needed during the review process. t Attachments and Attachments: Handouts: 1. Suggested, updated review schedule of prioritized core issues; 2. Summary Staff Report; 3. Memorandum dated December 19, 2006 from the Town's Chief Building Official concerning the lighting plan; 4. Excerpt from the Base Village Phase 2 civil plans showing pedestrian circulation, crosswalks and bus stops in the vicinity of the roundabout; 5. Memorandums dated October 5 and December 12, 2006 from the Town Engineer address the bus stops and bus shelters along Brush Creek Road; 6. Memorandums dated September 25, 2006 and January 16, 2007 from the Town's Traffic Engineer consultant addressing the Applicant's traffic study and its trip generation numbers; 7. Updated Shared Parking Analysis dated September 12, 2006 provided by the Applicant November 6, 2006; and 8. Center's parking distribution table prepared by the Town's Planning Department. Separate 11" x 17" handout for this meeting, which includes: Latest proposed commercial program matrix provided by Applicant in response to Council discussions on November 27, 2006; Revised plan view, elevations and rendering for the proposed replacement and relocation of the wood bridge crossing over Brush Creek Road; Enlargement of trail connection immediately behind the Center project; Updated plans for the loading/service area; and Parking level plans showing the color-coded allocation of spaces by usage. (Note: the shared parking analysis in Attachment 7 of this report only indicates 40 shared spaces between the commercial and residential uses). Reference previous handouts for this meeting (as needed): The January 8th separate handout that included, a) Colored rendering of front fagade of Building K and L; b) Building height plan view showing the height (in blue) of Building K and L against the adjacent hillsides; c) Cross-sections of Building K and L in reference to the existing nature trail, and the existing and proposed finished grades; and d) the colored trails map; The December 18, 2006 Council packet that included the detailed staff report, updated traffic and parking analyses, 2 and all the referral comments related to circulation, transportation, traffic and parking issues; and The application notebook and the 11" x 17" plan set packet dated June 23, 2006 Council Options: 1. Staff introduction of the item or core issues; 2. Applicant's presentation of the core issue items; 3. Open the continued public hearing and allow for public comment; and 4. Permit the Applicant to respond to public comments; and 5. Allow staff members to respond to comments made by the Applicant and the public; and 6. In consideration of the Planning Commission findings and recommendations, provide directives to the Applicant and Staff concerning possible findings and conditions, or modifications / additions thereof, that should be forwarded into a subsequent Town Council resolution related to the proposed amendments to the preliminary plan application as a whole; and 7. Continue the Town Council public hearing to a date certain to continue review of any accepted amendments, portions thereof or core issues related to the preliminary plan application. Staff Staff advises that Council follow Attachment 2 of this report in Recommendation: order to provide final directives to the Applicant and Staff concerning the revisited and rollover core issue items scheduled for this meeting and for subsequently preparing a resolution. 3 ATTACHMENT TC Report 1-22-07 Page 1 of 2 Suggested Review Schedule of Prioritized Core Issues Third Amendment Snowmass Center Preliminary Plan October 9: Employee Housing - DONE November 20 and 27: Free-Market Multi-Family Housing Mix - DONE Commercial Mix and Programming, and the PUD Guide—FOLLOW UP REQUIRED TO REVIEW REVISED PROPOSAL PER DISCUSSIONS 11/27 December 4: Building Architecture, mass, scale, and height information - REQUIRES FOLLOW UP RELATED TO BUILDING K AND L Brush Creek Impacts / Parcel I, including grading, 30% slopes & drainage effects - DONE Wildlife Analysis (overview) - DONE Snow removal and storage—REQUIRES FOLLOW UP - DECEMBER 11TH December 11: Construction Management and Phasing/ Vested Property Rights (ROLLOVER ITEM TO REVIEW SUPPLEMENTAL COMPARATIVE ANALYSES) — REQUIRES FURTHER FOLLOW UP Landscaping and main streetscape design—POSTPONED TO DECEMBER 18TH Lighting plan—REVIEWED, BUT REQUIRES FOLLOW UP —TO JANUARY 8TH Rollover items related to snowmelt plans and snow removal/storage, boiler specification information, and material and color sample review, and Buildings K and L mass, scale, height (ROLLOVER TO DECEMBER 18TH) December 18: Fiscal Impact Analysis—REQUIRES FOLLOW UP FROM FAB & CONSULTANT Landscaping and main streetscape design (Rollover items) - DONE Continued Rollover Items - related to snowmelt plans and snow removal/storage, boiler specification information, and material and color sample review —DONE Buildings K and L mass, scale, height (DISCUSSED, BUT REVISIT JANUARY 8TH WITH ADDITIONAL INFORMATION) 4 ATTACHMENT 1 TC Report 1-22-07 Page 2 of 2 January 8: Continued Rollover item related to Buildings K and L mass, scale, height DISCUSSED, BUT REVISIT JANUARY 22ND WITH BLOCK MODEL) Lighting Plan follow up (DISCUSSED, BUT REVISIT JANUARY 22ND) Transportation—REVIEWED, BUT REQUIRES FOLLOW UP RE: BUS STOPS/SHELTERS Circulation—vehicular, pedestrian and public trails —REVIEWED, BUT FOLLOW UP REQUIRED Traffic Impacts and Mitigation —REVIEWED, BUT FOLLOW UP REQUIRED Off-street parking (ROLLOVER TO JANUARY 22ND) January 22: Continued Rollover item related to Buildings K and L mass, scale, height REVISIT AS NEEDED WITH BLOCK MODEL) Lighting Plan follow up - REVISIT AS NEEDED Transportation/Circulation—REVISIT AS NEEDED Traffic Impacts and Mitigation—REVISIT AS NEEDED Off-street parking (ROLLOVER ITEM FROM JANUARY 8T") Commercial program (REVISIT ITEM) Future meetings: Revisit items: Fiscal Impact Analysis Construction Management and Phasing Plan Necessary Facilities / SWSD Water Storage report information Variations (Buildout and Height criteria compliance) Community Purposes Re-zonings and Comprehensive Plan consistency Other Rollover/Revisit items as needed 5 I ATTACHMENT 2 2 TC Report 1-22-07 3 4 5 Staff Summary Report 6 7 8 BUILDING K & L (REVISIT): 9 Core Issues Question: Is the mass, scale and height of Building K and L acceptable in relation 10 to the surround area and the existing and proposed finished ragdes? 11 12 o At the January 8`h meeting, Council requested a block model to adequately evaluate mass, 13 scale, height and architectural relief of Building K and L. The Applicant stated they would 14 have the model available at the January 22"d meeting. They also plan to present again, if 15 needed, the rendering and the cross-sections that were referenced at the January 8th meeting. 16 17 18 19 LIGHTING PLAN (REVISIT): 20 Core Issue Question: Is the Applicant's proposed lighting plan for the Center redevelopment 21 and expansion acceptable? 22 23 o The Chief Building Official plans to be present at the Council meeting January 22"d to further 24 explain or justify his attached memorandum dated December 19, 2006. There were previous 25 Council questions concerning compliance with the "intent" of the lighting ordinance. 26 27 o Please be advised that the Lighting Ordinance No. 18, Series of 2003, authorizes the Chief 28 Building Official to administer the lighting ordinance and permits the Planning Commission 29 to approve a lighting plan in association with a PUD application. 30 31 32 33 CIRCULATION/TRANSPORTATION (REVISIT): 34 Core Issue Questions: 35 1. Is the summary below an accurate reflection of the general discussion on January 81h and are 36 the follow up responses or information acceptable? 37 2. Are the Planning Commission recommendations further below concerning circulation and 38 transportation acceptable, or require modification? 39 40 January 8`h summary of discussions: 41 42 o Community Purposes for discussion later. Applicant will later need to discuss with 43 Council the merits of community benefits vs. mitigation vs. community purposes for the 44 variations. Unique and exception circumstances will also need to be listed. This item is 45 scheduled for discussion at a later date. 1 46 47 o Pedestrian crossings. Council seemed to want a re-evaluation of the pedestrian crossing at 48 Brush Creek/Wood Road roundabout. (SEE ATTACHMENT 4 FOR AN EXCERPT FROM 49 THE BASE VILLAGE PHASE 2 CIVIL DRAWING PACKAGE, WHICH IS 50 CURRENTLY UNDER REVIEW). Please be advised that pedestrian crosswalks at the 51 roundabout are an off-site condition that is not the responsibility of the Snowmass Center 52 Applicant. Staff advises that the Applicant could commit to installing sidewalks on both 53 sides of Upper Kearns Road from Brush Creek Road to the Center site to facilitate the 54 convenient, safe pedestrian movement in this area. However, this might be able to be 55 considered a community purpose item since off-site. 56 57 o Bus stops/shelters. There seemed to be confusion at the January 8`h meeting regarding bus 58 stops versus bus shelter locations. Bus pull offs are planned on both sides of Brush Creek 59 Road as part of the roundabout construction (SEE ATTACHMENT 4 EXCERPT FROM 60 THE BASE VILLAGE PHASE 2 CIVIL DRAWING PACKAGE, WHICH IS 61 CURRENTLY UNDER REVIEW). Planning Commission did not believe a bus shelter was 62 not needed on the north side but thought one on south end might be a potential community 63 purpose item. However, there are design constraints in constructing a bus shelter on that side 64 SEE THE TOWN ENGINEER COMMENTS DATED DECEMBER 12 AND OCTOBER 5 65 IN THE DECEMBER 18TH COUNCIL PACKET—ATTACHMENT 5). In the Applicant's 66 current community purpose list, they committed to a proportional share of off-site public 67 improvements, including a bus shelter. 68 69 o Woodbridge modifications. Council requested new 11x17 drawin s of the revised, 70 replacement wood bridge just presented by the Applicant January 8` . SEE SEPARATE 71 HANDOUT FOR THE UPDATED, MODIFIED DRAWINGS FROM THE APPLICANT 72 RECEIVED JANUARY 16, 2007. 73 74 o Trails. The Applicant represented that all trails would be provided with a 20' trail easement, 75 but that the upper green trail over to the Melton Ranch area would not be constructed at this 76 time. Council requested that the lower portion of the upper green trail (connecting the rear 77 portion of Center with the Single-Family site) be constructed with the project. Council 78 requested that trails be bike friendly. The Applicant should simply confirm the gradients 79 planned for the trails per the Municipal Code(4-5%preferred by no greater than 8%). Staff 80 understands that there is no variance proposed from these standards. (SEE THE 81 ATTACHED SEPARATE HANDOUT OF THE TRAIL CONNECTION IMMEDIATELY 82 BEHIND THE CENTER). 83 84 In a response to Staff dated January 16, 2007, the Applicant has stated that the plan provided 85 see separate handout) "shows the replacement connector (e.g., in blue) at a grade equal to or 86 less than the existing trail. The Applicant's commitment is to replacing the existing par 87 course trail. It is a small foot trail and does not currently meet Code standards for trails. The 88 replacement trail will be similar to standards as the existing trail." 89 90 o Loading/Service space. Council requested an updated plan to determine the separate access 91 to the compactor and bailer without having to lose a loading space. The response and revised 2 92 plan also needs to address the Solid Waste Division comments that were in the Council 93 packet. Staff believes these are almost construction related details that could be carried 94 forward to the Final PUD review stage if so directed by the Council via a condition. (SEE 95 THE ATTACHED UPDATED PLANS OF THE LOADING/SERVICE AREA IN THE 96 SEPARATE HANDOUT FROM THE APPLICANT PROVIDED FOR THIS MEETING). 97 98 Planning Commission summaries. See the specific language in the Planning Commission 99 Resolutions 20 and 21 in the November 6`h Council packet. 100 101 Recommendation: Transportation. 102 Explore the options for a downvalley bus stop shelter provision for the bus stop on the 103 south side of Brush Creek Road across from the site as a possible Community Purpose 104 item. 105 106 PC Recommendations: Pedestrian Circulation and Public Trails. 107 1) The Applicant should continue to work with the Town to expand the existing network 108 of Class II and IV unpaved trails (Par course Trail) and implement the proposed colored 109 coded trails plan received September 12, 2006 to better connect to proposed pedestrian 110 access points at the Center; 111 2) Twenty-foot (20') wide easement for all existing and proposed public trails together 112 with other trail options shown in the colored coded trails plan received September 12, 113 2006 should be provided and eventually granted on a final subdivision plat; 114 3) The existing Melton Ranch Trail should remain open and in good condition during 115 construction to the extent possible,but that it be allowed to be closed as needed for 116 safety; 117 4) All trails and other paved pedestrian walkways should be reasonably maintained 118 throughout construction, unless contained within an inaccessible (fenced-off) area, 119 5) An electronic community service notice board or similar device should be placed in a 120 heavily traveled common area of the Snowmass Center; and 121 6) The Applicant should maintain the replacement wood bridge. 122 123 Other Staff Observations: 124 Pedestrian Circulation: 125 1. Staff suggests that a condition should be added stating that all remaining technical review 126 comments be addressed with the Final PUD application. 127 2. The trails plan should illustrate a proposed trail connection on Parcel `C' from the gondola 128 station to an entrance into Town Hall. This could be considered a community purpose item if 129 installed off site by the Applicant. 130 3. A strong pedestrian connection should be provided between the Town Hall/Draw area and 131 the proposed shuttle stop at the Center, including ramps, pedestrian landings and crosswalks. 132 4. The off-site sidewalks paralleling Upper and Lower Kearns Road are shown in the 133 Applicant's layout plans and civil drawings, which would help in providing pedestrian 134 connections to adjoining developments and to regional transit service. The Applicant only 135 proposes a sidewalk along Lower Kearns Road as a community purpose item..The sidewalk 136 along Upper Kearns Road should also be included as part of the package. However, 137 Planning Commission did not believe a sidewalk along Lower Kearns Road was needed. 138 Staff believes sidewalks are needed on both sides of Upper Kearns Road. 139 5. If the culvert for Brush Creek under Brush Creek Road were replaced with a bridge span per 140 the Greenway Master Plan, then a trail connection might be achieved from the Brush Creek 3 141. Trail along the Base Village site, through Parcel I to the May Fly trail segment. This could 142 be a significant community purpose item as well, even if cost shared. 143 144 145 146 TRAFFIC IMPACTS & MITIGATION (REVISIT): 147 Core Issue Questions: 148 1. Is the summary below an accurate reflection of the general discussion on January 8`h and are 149 the follow up responses or information acceptable? 150 2. Are the Planning Commission recommendations further below concerning traffic mitigation 151 acceptable, or require modification? 152 153 January 8`h summary of discussions: 154 155 o Trip generation numbers. It appeared that Council was not convinced of the traffic 156 generation numbers and reductions taken in the TIA reports. It appeared that Council wanted 157 additional justification to demonstrate that the study conservatively estimated the trip 158 numbers. Please be advised that Staff and the Town traffic engineering consultants believe 159 the traffic generation trips represented by the Applicant are well described and explained on 160 pages 12-19 of the Traffic Impact Analysis. The only question involves the exception of a 161 minor calculation item concerning trip reductions for the gondola or transit. (SEE 162 ATTACHMENT 6 FOR THE COMMENTS DATED SEPTEMBER 25, 2006 AND 163 JANUARY 16, 2007 FROM THE TOWN'S TRAFFIC ENGINEER CONSULTANT 164 CONCERNING THE TRAFFIC STUDY AND THE TRIP GENERATION NUMBERS). 165 166 o Traffic movement diversions. Council seemed to agree that the left turn diversion at the 167 intersection should be signed as needed for the peak season during peak times. 168 169 o Gondola operations. The Council and Applicant seemed to have a mutual understanding 170 that the gondola would be operate in like manner to the Base Village cabriolet (skittles). 171 172 Planning Commission summaries. See the specific language in the Planning Commission 173 Resolutions 20 and 21 in the November 6`h Council packet. 174 175 PC Recommendations: Traffic Mitigation for Streets. 176 177 1) The southbound approaches to Brush Creek Road on Lower Kearns Road and 178 Woodbridge Road should be widened to provide separate right-turn lanes and optional 179 left turn movements, which would allow drivers the option to turn right rather than wait 180 long periods during the peak times for an acceptable left turn gap. 181 182 2) The Applicant should be required to pay a fee in-lieu for an equitable proportional share 183 of road and intersection improvements as determined by the degree of impact ofthe 184 proposed development and necessary mitigation including, but not limited to: 185 186 a) a four legged roundabout at Brush Creek/Wood Road, 187 b) the proposed people-mover system, 188 c) acceleration or deceleration lanes, 189 d) proper intersection sight-distance clearance and turning lanes in Kearns Road, Upper 4 190 Woodbridge or Lower Woodbridge Roads, and the access road to the proposed 191 single-family subdivision, and 192 e) traffic control signage as necessary to achieve the required mitigation of traffic 193 impacts and provide for safe vehicular movement within the influence of the project. 194 195 3) The Applicant should further study and explore options concerning potential future 196 traffic impacts at the west intersection of Kearns Road and the access road to the Draw 197 area to determine possible mitigation techniques in coordination with the Town 198 Engineer including but not necessarily limited to: 199 200 a) Traffic control signage; 201 b) Reconfiguration of the intersection; and/or 202 c) Pedestrian crosswalks. 203 204 Staff Observations: 205 Traffic Impact Mitigation treatment - 206 o Remaining staff technical comments should be addressed with the submittal of the Final 207 PUD application. This should be an added condition. 208 209 210 211 OFF-STREET PARKING (ROLLOVER ITEM): 212 Core Issue Question: Are the Planning Commission recommendations further below 213 concerning off-street parking acceptable, or require modification? 214 215 January 8`h summary of discussions: 216 217 o Council seemed to express that they want no storage of vehicles on site, especially in the 218 reserved parking spaces, for wholly owned units in particular. 219 220 o Council seemed in favor of applying similar provisions at the Timbers Club to the Center 221 concerning the future possibility of condomiumizing parking spaces following a certain 222 evaluation period. 223 224 Planning Commission summaries. See the specific language in the Planning Commission 225 Resolutions 20 and 21 in the November 6th Council packet. 226 227 PC Recommendations: Off-street Parking. 228 229 1) Parking Garage layout modifications. The parking demand analysis should be re- 230 evaluated due to the currently proposed four restaurants/coffee shop in the Center, 231 including the proposed outdoor seating counts based upon estimated seasonal 232 demand, that takes into consideration the known existing peak parking demand of 175 233 spaces and the fact that the leasable commercial/office spaces are being increased by 234 67% over existing conditions. (Note: See the attached revisions dated September 12, 235 2006 received by the Town on November 6, 2006) 236 237 2) The required number of commercial / office parking spaces should be available on a 238 short-term basis during the hours of operation of the respective uses, but be available 5 239 for "shared use" after posted hours as should be further demonstrated in an updated 240 parking analysis. 241 242 3) At least 1.25 parking spaces per bedroom should be provided for the restricted housing 243 or 42 spaces as proposed by the Applicant) designated exclusively for use by the 244 residents of the restricted housing units, and located in an area proximate to the units 245 and is preferably on the same level. Each of the 31 restricted housing units shall be 246 reserved one parking stall with the balance for first-come-first-serve parking by 247 employee housing residents or guests. (Note: See the attached revisions dated 248 September 12, 2006 received by the Town on November 6, 2006, which notes the 249 provision ofreserved spacesfor the employee units). 250 251 4) The proposed condominiumization of 25 parking spaces should not be permitted at 252 this time. A three-year parking evaluation period for the Center site should be 253 established for the purposes of reviewing and determining the specific parking needs 254 of the uses within the redeveloped and expanded Snowmass Center. The evaluation 255 period should commence on the date of the issuance of the final certificate of 256 occupancy of the last building free-market or commercial building constructed. The 257 Town and the developer should be allowed to conclude the evaluation at any time 258 during the evaluation period. The Town should be able to extend the evaluation for a 259 reasonable period to adequately assess the parking demand during peak usage of the 260 Center. The developer and the association should not impose restrictions or limitation 261 upon the usage of the parking that would affect the accurate assessment of the true 262 parking demand for the Center as a whole. During the evaluation period, the 263 developer should collect parking data and, with the Planning Director, project the 264 parking needs for the Center. During the end of the parking evaluation period, the 265 developer and the Town should determine whether any, all or more of the 25 planned 266 condominiumized parking spaces are required to meet the parking needs of the Center 267 tenants and residents. If parking needs are not being addressed, a payment-in-lieu 268 assessment for additional parking or transportation alternatives should be determined 269 by Town Council and the Owner/Association. 270 271 5) That an enforcement program be established by the master association and 272 appropriate signage installed. 273 274 Staff Observations concerning parking: 275 276 Parking Findings and Mitigation: 277 The Applicant is proposing an alternative, shared parking arrangement for the site as is 278 permitted by the Municipal Code (SEE ATTACHMENTS 7 AND 8). However, to 279 provide a comparison, all the uses on the site would generate the following parking per the 280 Code ratios if all the uses operated at the same time at 100% occupancy: 281 282 Commercial: (85,002/300, not including 1 space per 4 restaurant seats) = 284 283 Multi-Family residential (51 units with 180 bdrms at 1 space/bdrm)= 180 284 Restricted employee housing (31 units 34 bdrms at 1.5 space/bdrm)=51 285 Interior Amenity space of 10,000 sq. ft. (approximately 10 employees) = 10 286 TOTAL PARKING: 525 287 288 The provision of parking on the site increases from the last proposal, from 301 to 400 spaces 289 reduced recently from 418 spaces in the 3`d Amendment application). This is about a 33% 290 increase in parking from the previous proposals, but the gross commercial area also increased 6 291 by roughly 20% from 69,500 to 85,000 square feet, and the free-market residential units 292 increased as well from 50 to 51 free-market units and the employee housing from 24 to 31 293 units, an 11% increase. 294 295 A recent survey of the current Center indicates an existing peak parking demand of 296 approximately 175 spaces (e.g., entire site, front and back). The parking provisions in the 297 current application for the south parking area is 171 spaces. By itself, this may not correlate 298 proportionately with the increase of net leasable commercial/office square footage from the 299 existing 43,000 square feet to the proposed 73,000 square feet, a 70% increase. Per the 300 shared parking analysis (ATTACHMENT 7), the Applicant plans to share 40 spaces in the 301 north residential garage for commercial usages. Note that the entirety of the free-market 302 residential and commercial parking spaces in the separate handout are noted as shared spaces. 303 304 Parking Mitigation treatment - 305 1. The two restaurants proposed with the previous application could generate approximately 306 40 parking spaces at peak capacity due to the Code's 1 to 4 seats requirement and the 307 Applicant's estimate assuming 26 seats per 1,000 square feet. The revised parking 308 analysis dated September 12, 2006 has taken into consideration of an increase of 136 to 309 189 restaurant seats, including outdoor seating, as a result of the Applicant and Planning 310 Commission discussions involving three restaurants and a coffee shop. However, 189 311 seats would only involve about 47 seats per restaurant, indoor and outdoor combined. A 312 total of 47 seats on average, both indoor and outdoor, seem relatively small considering 313 that it equates to a total of 12 indoor and outdoor tables. Staff is concerned that the shared 314 parking analysis may not be accounting for the maximum demand of seats in the proposed 315 restaurants. However, depending on the restaurant type, some may have more demand 316 during the day and others during the evenings. 317 318 2. Section 16 of the application notebook also proposes to condominiumize approximately 25 319 parking spaces. If these are spaces sold to the general public, then these spaces should not 320 count in determining the adequacy of the alternative/shared parking arrangement for the 321 uses on the Center site. Perhaps the sale of these spaces should be restricted to the 322 occupants of the Center project in order to retain a contingency of available parking spaces 323 in the event of unforeseen circumstances, assuming that the parking analysis demands 324 reflected in the application are accepted. Overall, Staff is not in favor of 325 condominiumizing parking spaces at this time until the parking demand at buildout can be 326 assessed for adequacy against actual demand over a designated period of time. On the 327 other hand, Staff does not object to the proposed Planning Commission language regarding 328 the study to allow the possible conversion of parking later. 329 330 3. Parking permits for the usage of the public parking lots in West Village should be restricted 331 from being issued to residents and guests of the Center due to the parking provisions and the 332 aerial connector accessibility on the Center site. 333 334 4. A parking management plan (similar to the separate colored-coded handout ofparking spaces 335 usage) should be submitted which identifies or illustrates the allocation of parking spaces for 336 the various users, including employee housing parking as well as the shared spaces, similar to 7 337 the description and tables in the parking analysis in the TIA, unless the justification in the 338 report seems adequate. Such a plan could be provided with the Final PUD application and be 339 made part of the PUD Guide. 340 341 5. Critical dimensioning for the parking stall and aisles need to be shown on the parking level 342 plans, including required regular spots, proposed compact spaces, and the minimum amount 343 of handicap spaces. This could be provided with the Final PUD. 344 345 6. As an advisory comment, snow storage area in affected locations need to be eight feet wide 346 on both sides of applicable parking areas with adequate drainage provisions per the Code 347 standards. 348 349 350 351 COMMERCIAL PROGRAM (REVISIT ITEM): 352 Core Issue Question: Is the Applicant's commercial program matrix in the separate handout for 353 this meeting consistent with the discussions on November 27, 2006? 354 355 Since the November 27`h discussion, Staff requested that the Applicant prepare a matrix ofthe 356 commercial program, similar in format to the use schedules for each zoning district in the 357 Municipal Code together with footnotes indicating restrictions on certain uses. The Applicant 358 submitted as such in mid-December, and the Staff provided comments. The matrix in the 359 separate handout reflects the most recent revisions in response to an summary overview by Staff. 360 8 ATTACHMENT 3 MEMORANDUM TC Report 1-22-07 Date: 12-19-06 Subject: Snowmass Center Exterior Lighting To: Jim Wahlstrom, Senior Planner From: Mark Kittle, Chief Building Official Dear Jim, The lighting plan as submitted by Witte and Associates for the Snowmass Center Redevelopment meets the minimum requirements as detailed by IES (Illuminating Engineering Society of America). In some instances, the spacing of lighting fixtures does not meet the TOSV Lighting Ordinance, however, the wattages have been reduced to compensate. All fixtures that are required to be shielded have been submitted as such and all fixture wattages are at or below the maximum allowed by code. As I have stated previously, the lighting plan meets the intent of the code with the following exceptions: 1. Linear lighting on the relocated Woodbridge. 2. Fixtures along the trail on the North side of the project shall be revised to meet the 35 watts/150 square feet provision.. I have asked the applicant to submit a detailed Photometric plan and calculations for my review. With this submission I can narrow down any problem areas within the site and ensure that no area within the site exceeds our maximum threshold of 15 foot-candles at grade level. I will notify you of any problems that I may find after I have received the necessary photometrics and calculations. III r• y 11IS v 4 1 p SCHMUESER GORDON I MEYER L N O I N E E H :i h U R V F,Y O P .1 1 1 a ., tilr,, l[e(TCllp"uNm/ii. :J l]ItiUl n F!"M. iJ Olt]li ,_Iie:Sito 011nE. 1]I. .'.1 v10-045.1111111 970.919'67;'7 370J4'e 5159 ra' 910-h118 'vOr6 rx. 9/09 5a151 ri: 0763119 ATTACHMENT 5 TC Report 1-22-07 MEMORANDUM Page Iof3 DATE: December 12, 2006 TO: Jim Wahlstrom, Senior Planner jimwahlstrom( .tosv.com FROM: Dean Gordon, Town Engineer RE: Brush Creek Bus Shelter The impacts of a RFTA bus shelter on the downhill or south side were discussed at our latest Base Village construction meeting. Please note the following clarifications with respect to the impact of the drawings currently being prepared for the Brush Creek Road Corridor. No shelter has been included on the drawings. Space has been allocated for a bus stop only.. This area has a retaining wall along the south side of the roadway platform. The size of a bus shelter as per the Town standards is either 56" wide by 8'6" long for a small shelter, or 66"wide by 1210" long for a larger shelter. I would assume a larger shelter would be located at this location because of the potential use. There is insufficient room to construct a bus shelter at this location by moving the retaining wall system out to accommodate the shelter. The restraint is the wetlands boundary of Brush Creek. The available room is on the order of 5' to 6' depending on the exact location of the shelter. The options appear to be as follows: o Move the entire road platform to the north— Probably not an option given the restraints on the other side of the roadway in front of the real estate office and possible encroachment into the associated private property. Reconfigure the retaining wall system to support the shelter—Would result in an encroachment into the wetlands. Probably not an option because that encroachment or impact has not previously been identified for the existing 404 permit and it would be an encroachment that could be avoided, and therefore probably would not be permissible by the ACOE. Cantilever the shelter over the retaining wall—Could probably be accommodated from a structural standpoint. I do not know if the "air encroachment" over the wetlands would be permissible or not. I'1IOZl I:7t1;9.PflPhacc G' :?nowmoas Carver Rcd=.velnplrenl'.mrrq:ynnrY.r.CaPA1.40h 12051n NRrhGtrorn doc SCHMUESER I CORDON MEYER N I N 6, Eiq :: ,. :, UAV E y 0 11 i ATTACHMENT TC Report 1-22-07 Page 2 of 3 December 6, 2006 Mr. Jim Wahlstrom Page 2 Encroach the shelter itself onto the sidewalk between the shelter and the bus stop - Would need to be agreed upon by all parties involved. Would likely need some modification to the structure itself but it seems to be a viable option. n Shift the location of the shelter-By moving the shelter to the west, there becomes sufficient area between the wall and the wetlands to construct the shelter. The shelter would not be located in the same relative relationship to where the bus shelters are but is certainly is an option. New shelter concept-Use the same architectural concept.but "cantilever" the roof portion of the shelter over the sidewalk area. The responsibility for the bus stop has been previously assigned to the Base Village project. The responsibility, therefore both the cost for design and construction, would be the responsibility of the Snowmass Center. Work could be coordinated through the team, but would need to be a cooperative effort between the Base Village designer and the Snowmass Center designers. DWG als/91004E-03 CC: Hunt Walker, Public Works Director hwalkeratosv.com Mak Keeling, Intrawest mkeelino(aintrawest.com I';051"L I;P-1'.G Phaa n'?-Snr::,r,?ss C=:n:;t R::d3:;pingnl'r,,irr.,;ponJpro:piPA2S ici"!p8(p'IIt,M oi,n.1: SCHMUESER GORDON j MEYER i 1J RV 1_ v 0(1 t-uM.vYp'ily,Mr.„CO OIIyJI p.Vf.N, iO 'IIbIL EitEO .Um. c, 01 .',`.t 410945-1004 9J0 0).`v 072.] 970-1.1?`1J55 11 9?004519.16 n 070921,415] rx- 0;6J4<J-5X59 MEMORANDUM ATTACHMENT 5 TC Report 1-22-07 Page 3 of 3 DATE: October S, 2006 FO: Mak Keeling, Intrawest mkeeling(a)intrawest.com FROM. Dean Gordon, Town Engineer RE-. Brush Creek Road Bus Stops The Planning and Zoning Commission considered the traffic and circulation components of the Snowmass Center Redevelopment last night. One of the discussions centered around bus shelters on Brush Creek Road below the roundabout. It was the consensus of the P & Z that some sort of shelter d was needed on the pickup or down valley bus sto . n e rop o or up valley site, because people are ^ enera y no wartmg or the bus at this location, it was a consensus that a bus shelter would not be required. I committed to them that I would determi a how a bus shelter would be constructed at this location. I do not have enough information from Chriso date to allow me to do that. I think that the issue would be space for shelter, given the fact that we are very close to the creek at this location. I think there are two alternatives. One is to put a bus shelter outboard of the pedestrian waiting area. The second would be to construct a canopy type shelter over the waiting area which is currently incorporated. I would like for Chris to look at this and send all of us 8'/2 x 11 sketches so we can understand how we can accomplish this. I committed to get back to the P & Z in time for them to consider this further at their October 18 meeting. Note that the packets go out the end of the prior week. DWG brg/2005-102 Ph 03 cc: Hunt Walker, Public Works Director hwalker(a)tosv.com Jim Wahlstrom, Senior Planner limwahlstrom(g tosv.com Chris Durloo, Tetratech chris.Durloo(a)ttrmc.com 1:12065\2005-4021Phase 03\Corresp\10-65-06 memo to Keeling joc Albuquerque Omaha WILSONColoradoColorado Springs Pasadena Denver PhoenixCOMPANYFortWorthRioRancho Houston Salina Kansas City San Bemardino Lenexa San Diego ATTACHMENT 6 Watson&Company Latin America,LL C TC Report 1-22-07 From: Stephen G. Pouliot, PE. Page I of 5 Jennifer Babbington, P E. To Jim Wahistrom, Town of Snowmass Village Date: January 16, 2007 Copies To: File No.: X3-310-002 Subject: Review of Snowmass Village Town Center T1S, June 9, 2006 Submittal Snowmass Center Redevelopment Comments on Trip Generation This review is provided in response to the concern expressed by the City Council regarding the trip generation used by the Applicant for the Snowmass Center Redevelopment. Specifically, the application of trip generation rates and credits were investigated in greater detail for accuracy and reasonability. The comments regarding that review are provided below. I. The Applicant uses applicable standard trip generation rates from TOSV Code guidelines and the ITE Trip Generation Handbook. The trip generation rates are acceptable for this development. 2. In Table 2 of the TIA, the applicant calculates the New number(net impact)of daily trips generated by the Snowmass Center Redevelopment by subtracting the Current trip-generation from the total Future trip generation. The net impact is used to calculate the transiUnon-auto trips(discussed below). Future]—[Current]=[New] 3. The applicant follows standard procedure by applying various credits(reductions in daily trip volume) to the Future and Current daily trips to calculate the New daily trips. The credits include reductions for pass-by and internal trips. Additional credits are taken for external transit/non-auto and gondola trips. These types of trips are explained in further detail below. . Pass-by trips are trips already in progress to a different destination, but make an unplanned stop at another location. This is applicable only to trips generated by particular land uses including post office, grocery store,restaurant, and other commercial/retail. The Applicant takes a credit for a portion of both the Future and Current daily trips that are passing by. This percentage is derived from the ITE Trip Generation Handbook(2004). This is an acceptable credit. Internal trips are trips that never leave the site and have no impact on the external roadway network. For example, a resident walking from home to an office located within the Snowmass Center. The Applicant takes a credit for the Future and Current daily trips that are internal. The Current daily trips are reduced by seven percent and the Future daily trips were reduced by 14 percent. The credit for Future internal trips is higher because of the increased amount of mixed-use development as compared to the current conditions. These percentages were developed using methodology in the ITE Trip Generation Handbook(2004). This is an acceptable credit. WILSON 8 COMPANY,INC.,ENGINEERS 8 ARCHITECTS Memo ATTACHMENT 6 WILSON TC Report 1-22-07 COMPANY Page 1 of 5 Gondola trips are trips taken on the gondola. The Applicant takes a 15.1 percent credit for the total Future trips to account for gondola activity in the area. It is applied only to the total Future daily trips as is appropriate. This percentage was developed by the applicant's assessment of the information used to develop transit trips, as well as an additional assessment of travel times for getting to various destinations using various modes of transportation. The assessment indicates that this is a normal gondola level for a ski-industry driven redevelopment such as this one. This is an acceptable credit. TransitlNon-Aulo trips include walking, bicycling,and bus. This category does not include trips taken on the gondola. These types of trips are common for this area, especially transit riders, and a higher percentage can be taken for these types of trips. The Applicant takes a 22 percent credit for the New daily trips. This percentage was developed by the Applicant's assessment of work versus non-work and internal versus external trips contained within the Healthy Mountain Communities' Final Report. Vohnne 1: Current Travel Patterns (1998)and the Brush Creek Corridor Transportation Study,and represents a normal transit level for a ski-industry driven redevelopment such as this one. This is an acceptable credit, HOWEVER, 4. During the course of this review, one minor error was discovered. The transidnon-auto daily trip credit is taken in such a way that it exaggerates by a small margin the number of trips to be reduced see the attached graphic). The credit is taken as a percentage of the total New External trips(2854) and does not subtract the gondola trips—thus double-counting 174 daily trips as both gondola and transit trips(about 19 two-way PM peak hour trips). The appropriate credit would be to take the transit reduction on the total New External trips minus the gondola trips(2854-792=2062). The effect of the error is minor, but should be corrected. 5. The error discovered in the trip reduction will likely not affect the operations analysis of the roundabout or the mitigation strategies proposed by the Applicant. The error overestimates the trip reduction by 174 daily trips. This is about 19 peak hour trips(12 in and 7 out)to and from the development. The majority of these trips will likely be at the roundabout with no negative affect. 6. The New daily trips generated(the net impact to the roadway network) are converted to AM and PM peak hour tops using standard practice procedures from the ITE Trip Generation Handbook(2004). These trips are then added to the 2007 and 2012 background trips estimated for the peak volume conditions during the winter season. The Applicant estimates the 2007 and 2012 background trips using peak season conditions and includes the implementation of Base Village in 2012. Overall, the review of the trip generation is sound practice aside from the one minor error. Thanks for the opportunity to respond. 02 P g- Stephen G. Pouliot, PE Jennifer Babbington, PE Senior Transportation Engineer Transportation Engineer Stehei Po Ibi(mwlsonco.com Jennifer,ndhbinR1on(,0*1sonc,, 999 18th Street, Suite 2600 Denver, Colorado 80202 Phone (303)297-2976 Cell (303)588-4794 www.wilsonco_com Page 2 of 3 LL 25. g,= 2LFa 92 l74 nw C data f Tvaw, _. 1= 23B j F. rFvv. e Cuv 6 iferesL 445 r 4097 s;' q3 fefevN,. ( :. ' : { twElu a evtutK. 1 1 S7A a° I? 9p ldc Ss r I WILSON 8 COMPANY, INC., ENGINEERS 6 ARCHITECTS WILSONMemo Colorado Springs Pasadena Denver PhoenixCOMPANYFortWorthRioRancho Houston Salina Kansas City San Bernardino Lenexa San Diego Wilson ATTACHMENT 6 atinA erica, L CLatinAmerica, LLC TC Report 1-22-07 From: Stephen G. Pouliot, PE Page 4 of 5 To: Jim Wahlstrom, Town of Snowmass Village Date: September 25,2006 Copies To: File No.: X3-310-002 Subject: Review of Snowmass Village Town Center TIS, June 9, 2006 Submittal Review of the Snowmass Center Redevelopment Traffic and Parking Study OVERVIEW of TRAFFIC IMPACTS and MITIGATION The big est difference between the original re d the current re ort is the amount of total Iri snot necessarily vehicles)generated by the site as a result of changes in the use o t e property and slight changes in the trip generation rates. The increase in tr gs is substantial, but so are the corresponding reductions. The changes in land use ressuuT a arger number of internal trips (non-vehicular trips within die stte itse)0,passby trips, and non-vehicular trips) than the original plan. After all credits are taken for passby, internal, transit, and other non-vehicular trips,the total vehicle trips per day for the revised van is 611 corn aced to the 592 from the previous Ian. Reductions in the number oftrips assigned to cars seems reasonable from n perspective. 1 will defer the transit(including the gondola)considerations to Dave. Generally, the impact to the system is to exacerbate an already existing condition, and/or the no-project condition. The original study indicated that the existing conditions both with and without the project were meeting the Town's overall intersection LOS standard at all intersections. However, the addition o the project results in NOT meeting the movement standard at Wood Road Lower Kearns and Upper oodbridge. The new report reveals that without the project,the existing condition is NOT meeting the Town's overall intersection LOS standard at Wood Roa e addition of the project only worsens the condition, but the proposed roundabout 07)corrects the problem. The new report reiterates the movement problems a[ Lower Kearns and Upper Woodbridge. The original report proposes mitigation to reroute left-turning traffic from the side streets onto Brush Creek Road the roundabout. It is noted that the consultant does not intend the diversion through the roundabout to be mandatory. The original report did not evaluate the affect of the mitigation on the roundabout, but at the Town's request,the revised report includes the evaluation and indicates that the diverted traffic will not have an adverse affect on the roundabout. The background volume estimates in the original report did not reflect the increased traffic from other site development in the Town and therefore, did not show a violation of the one-way volume standard(925 vph)on Brush Cree Road. The revised report does include the additional background volume and consequently, the forecast 2012 volume WITHOUT the project exceeds the one-way standard by 14 percent( vs to proll ec vo umes mcrease 71-s by percent rom 1,05 1 to ,UGT— > 4 WILSON 6 COMPANY,INC.,ENGINEERS&ARCHITECTS Memo WILSON ATTACHMENT 6COMPANYTCReport1-22-07 Page 5 of 5 RECOMMENDATIONS fhe left-turn diversion through the roundabout should be sisi ned tiOpeak season peak periods to avoid potenta co I' e nee for the stgmng dunng these periods ou elcb reviewed periodically to etermine their effectiveness and/or necessity. COMMENTS Because the site generated traffic adds to the problem, however incremental, the development should be accountable for a least a onion of the co- wst of the roundabout and other mitigations as a result of cxcee m e intersection LOS an oneay,standards. This could include in-lieu-of payments to fix Other tin fwortblexnm itions on Brush Creek Road including cost-sharing on the Owl Crce oa roundabout or other capital improvements. thanksa/for//the opportunity to respond. Stephen G. Pouliot, PE Senior Transportation Engineer 099 19th Street, Suite 2600 Denver, Colorado 80202 Phone (303) 297-2976 Cell (303) 588-4794 Stephen.youI iotfow iIsonco.com www.wilsonco.com Page 2 of 2 4 TABLE 9: Snowmass Center RedeWopnrclR• Shared Puking Ana( ysls N PARKING AC UMU wr SOOdol Z N Parking Aea/ Land Use a 7AM 8 SAM 10M 11PM N IPM 2 3 P 4PM SOW 6PM 7PM aili 9PM 10PM 11PM m, oNqt Ptm P- W- GArds Wrt F`ee Mattes oOrominl m,. eldo F H J 1 Bedroom q LOCM- 09 19 16 15 14 13 11 11 11 11 4 12 15 16 18 16 19 19 19 19 T O 2 Bedroom 8 7 6 6 6 5 5 5 5 5 5 6 7 a 6 8 8 8 8 ii.a 3 Badropn 43 37 34 31 29 25 26 25 26 26 26 m 36 10 41 42 42 43 43 v 4 Bedrocsn 42 37 34 31 29 15 25 25 25 26 28 33 36 40 41 42 42 41 42 Q SB OPm J 2 1 2 2 2 2 2 2 3 3 3 3 L_ Su1MG Fee Mil Cand riwm 115 99 91 M 79 68 69 68 69 71 75 89 97 109 111 114 114 115 115 Q StOdo 17 15 13 12 12 10 10 10 10 10 11 13 14 16 16 17 17 17 17 1 Bedroom 17 14 13 12 11 10 10 10 10 10 11 13 14 16 16 16 16 17 17 2 Bedroorn 6 5 5 4 4 4 4 4 4 4 4 5 5 6 6 6 6 6 6 Guest Spaces 2 2 2 2 2 Suetool Employee HOw g 42 36 3 29 26 6 26 26 28 3 5 W 40 41 41 42 42 TOGI Reaidenaal Unit Parting Demand 15] 135 124 114 108 94 95 94 95 97 103 122 132 149 151 155 155 15 ] Plus DayBme Shat Rest OUP Empoyea 6 6 6 6 6 6 6 6 6 6 6 0 0 0 0 0 0 0 Pwa Eneoin9MgPt Snip Reoaeow Employee 6 6 0 0 a 0 0 0 0 0 0 6 6 6 6 6 6 6 6 rdal Perkop Dinand VRerlandel Uses 147 130 120 114 100 101 100 101 103 109 134 136 155 157 161 161 j1 3 M. Up TO4001ficwConsonsOot . lail Entla/ ee Venilas 8 25 37 40 40 36 36 39 37 31 19 9 3 3 1 1 Tonal HOtth Pgk9p Area Demand 164 155 155 157 154 110 137 136 143 140 140 153 147 156 160 162 162 153 163 Minus Pank' rt9 Damendin Raswrvd Seams w WO» rxtehp Unim 17 15 14 13 12 tD 10 10 10 11 11 13 15 16 17 17 17 17 17 EmPloyee Units 42 _ 38 m 30 29 26 26 26 26 26 26 33 35 - 40 40 41 41 42 42 TOM, 59 51 47 43 41 36 36 36 36 37 39 46 50 58 57 68 58 59 59 Unreserved Math Parting Area Oe nd 105 104 log 114 113 1W 101 100 104 103 101 107 97 102 103 104 104 104 104 Tdlal Pantin96Upply In North Parkirp A7a3 229 229 229 229 239 229 229 229 229 229 229 229 229 229 229 229 229 229 229 Minus Reserved Parking Spaces 59 59 58 59 59 59 59 59 59 59 S9 59 59 59 59 59 59 59 59 Unflow" d Pe i"ll, BOOM In Nunn I'W" Ol Area 110 170 170 170 170 170 lA/ 170 170 170 170 170 I]0 170 1]0 1]0 t70 17D 1]0 UNRESERVED PARKING BALANCE M NORTH AREA 6 15 15 13 is 30 33 34 30 30 W 17 23 12 10 B a 7 7 Soutlt Perking Aroa General Ot6m 1 6 20 29 31 31 28 28 30 29 24 14 7 2 2 1 1 0 0 t018ce 0 1 3 6 9 12 13 14 13 13 12 11 11 12 12 a 4 2 0 Groceryslo. 0 5 12 27 44 56 63 65 63 fit 56 51 53 SB 66 39 21 9 0 Restaurant 0 1 1 3 6 B 14 19 17 17 14 19 25 28 28 28 25 19 14 Olher ponato' l, RaWl a 5 12 28 45 57 64 66 64 63 57 52 m 59 ST 40 21 9 0 Sunloto Office and ComardaVReteil Dnorw 1 18 48 93 135 165 1113 192 187 183 163 148 ISO 159 155 116 72 38 14 Mow Up to 100I8catCulmamiaBRMail Employee Vat les - 1 - S - 25 . 37 JO JO J6 36 - 39 . 37 3l . 19 3 41 . 1 - 1 0 0 Total SOUal Palling Area+ nl 0 t0 22 55 95 13S 147 156 149 145 133 129 141 CID 153 115 70 W 14 Tool Par, ing Supply in Swill Parking Au"( 1) 171 171 171 171 171 171 171 171 171 171 171 171 171 171 1]1 171 171 171 171 PARKNG BALANCE IN SOUTH PARKNG AREA 171 161 149 116 76 46 24 15 22 26 m 42 30 14 18 56 101 133 151 TOTAL SNOVIMASS CENTER SITE( UNRESERVED SPACES) Total Unreserved Panning Demand 105 114 131 170 208 239 248 256 252 249 233 236 238 ( p 255 219 1]5 142 118 Tool Unow4o" d Parking Supply 341 341 341 341 Ni Ml MI 341 341 341 341 341 341 1 341 341 341 311 341 OVERALL UNRESERVED PARKING BALANCE 236 227 210 171 133 112 93 85 89 92 108 105 103 as as 122 166 199 223 SOURLs SMM P ntp' tte. ntnd lrnlW1e 1055: 1 udml 1. Hn S. Tp ayrxntrM DWe 03.% I% Tre lVYeq— ISol Own Fme braN 6vetG 4t' . Mry 15, Im, Offs P." 6Wak rtaN.. w% N' eiy/ 4YphVA e. M 14M. 4ll. Mw owl OpdW VYp Won WnPrg4G su N, INrwt. aMVnrW prtorovt 0. avnb 1WE IlEPY C . SNww, YellugdTUrsiatMMErgauvY, SIXI.: S u+ PM L.. I. y, 2Nl. OUlae Wpbvp. NOTE t: pcef rcAY'[ YrY M4ie i{Y:. i NOTE. Wntu anil N. beLM ureay. CeYpnlf. WlE 4. imun YinGeNbYiM1rbJ WNtw ruY Mlafv4wkV lyIT. WA' 441ttlITM p Nw . L. lEO B` 1- - vs 6/ mac.- ANNNG Yr tt 6. 06 ATTACHMENT 8 TC Report 1-22-07 Proposed Parking Distribution Snowmass Center Revisions to 3" Amendment submitted October 6, 2006 Parking Location Parking Spaces Market Level 66 Mid-level parking gara 2e in front 29 Sub-total for lower/market levels 95 Main levcl parking ¢ am e in front 25 Above market level on parking dock 23 Beneath Quildin g 'F'28 Sub-total on Main Level 76 Lower parking garage level beneath M Building ` . and club facilities. tJpper parking garage level beneath 89 Huildin , `G' and club facilities Sub-total on Upper Two Levels above main level 177 Beneath Buildin '.1' 9 l3cnealh Buildings 'K* and 'U 43 Sub-total the same Top Parking Level beneath 52 Buildings `J ' `K and `L.' GRAND TOTAL: 400 including accessible spaces: No compact spaces proposed) Prepared by TOSV Planning Dept. Note: The application notebook text indicates the provision of410 spaces and the parking demand analysis in the Transportation Impact Analysis report references the provision of 418 spaces. However, there are six angled short-term `drop-off spaces on the main level entry area and a few parallel spots/loading spaces on the west end of the site. TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: HUNT WALKER, INTERIM TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: JANUARY 22, 2007 Colorado Municipal League Conference — Rhonda B. Coxon This conference will be held in Snowmass Village this year June 26-29,2007. 1 am working closely with CML to make this a very memorable experience and to show off' our wares so to speak. It is customary for the hosting Town to donate to the closing ceremony, the average amount is $5,000, of course we could sponsor more if the Town Council would like. I hope to book a special .Rodeo on Friday night just for CML. These monies would probably come from the Town Council discretionary fund. I need to let CML know ASAP what amount we would like to donate. Thank you SNOWMASS VILLAGE REGULAR MEETING MINUTES OCTOBER 09, 2006 CONTINUED TO OCTOBER 16, 2006 Mayor Douglas Mercatoris called to order the continuation of the Regular Meeting of the Snowmass Village Town Council on Monday, October 9, 2006 4:35 p.m. on Monday, October 16, 2006. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, John Wilkinson, Arnie Mordkin, arrived at 5:55 p.m. and Sally Sparhawk COUNCIL MEMBERS ABSENT: ALL WERE PRESENT STAFF PRESENT: Chris Conrad, Planning Director; John Dresser, Town Attorney; Hunt Walker, Acting Town Manager; Joe Coffey, Housing Manager; Kathleen Wanatowicz, Public Relations Officer; Marianne Rakowski, Finance Director; Jim Wahlstrom, Senior Planner; Terry Everest, Housing Secretary; Jason Haber, Economic Resource director; David Peckler, Transportation Director; Rhonda Coxon, Town Clerk; PUBLIC PRESENT: Reed Lewis, Pat Smith, Bobbi Burke, Steve Aldridge, Suzanne Richmond, Larry Schulman, Mike Gonzalez and other members of the Public interested in today's Agenda items. Item No. 9: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Second Amendment - Brush Creek Estates Single Family Area o (draft resolution bullet points) Third Amendment to the Center site, specifically involving: Employee Housing Multi-family free-market unit mixes Commercial programming Construction management and phasing plan Mayor Mercatoris opened the continued Public Hearing at 5:43 p.m. Planner Jim Wahlstrom turned the presentation over to Pat Smith from West Pac who introduced Larry Schulman from Hyatt Residence Club. Schulman described the Hyatt Vacation Club, which is a reservation service that operates and managed the inventory of 23 to 25 thousand members adding 5 thousand new members on a yearly basis. He explained the process for owner usage, Hyatt points and the Gold Points program. He noted that the average occupancy in a Hyatt Residence club is 80 to 85 percent occupancy and the Aspen property ran at 32 percent occupancy in May. 10-09-06 T.C. Page 2 of 3 Pat Smith from West Pac explained the different points programs and the specific use plan is the reason for choosing Hyatt for the Snowmass Center. Smith noted that have been working with the Hyatt for the last year to be sure the product mix and the use plan would work for this Village. Council Member Boineau asked if the property would be open 52 weeks a year and Smith responded 48 weeks with 4 weeks to keep the maintenance up to Hyatt standard and this is written in to the owner contract. Council Member Boineau asked what the time period is for total sell out, Schulman responded two to three years has been the standard for Aspen and Beaver Creek.. The property comes with total amenities; shuttle to and from airport and within the Village, spas, fitness centers, continental breakfast typical high-end service. The level of the product will be superior to that in Beaver Creek and Aspen product. The Town Council discussed lock offs, point system, furnishings, maintenance and unit standards. The Mayor took public comment at this time. Resident Reed Lewis asked about the tax for fire, police and the impacts these units will have and Schulman stated that each owner pays property tax but at this time none with an occupancy tax. Mercatoris noted there will be a economic analysis done for this project. Council Sparhawk asked if dogs were allowed and Schulman responded not at this time. Employee Housing Housing Manager, Joe Coffey reviewed the item that were discussed with the design team for Snowmass Center which included parking, closets, washer and dryers additional insulation in the units above the loading dock. Coffey stated the Council will need to discuss housing mitigation and community benefits. Pat Smith had discussions with the Planning Commission and current tenants in regards to housing and would like to see 2/3's of the inventory be offered to the businesses in the Snowmass Center first and the remaining to the Town's inventory. Mayor Mercatoris state that is opposite philosophy of this Town Council and would rather not change for this project. The applicant stated he would adhere. Town Council discussed commoditization and Pat Smith agreed to build it and turn the inventory over to the Town for rental and keep all the units deed restricted. The Town Council is very clear they want these employee housing units to be rental and not sold. Planning Director, Chris Conrad noted there was a comparative analysis put together by Jim Wahlstrom in the packet for Town Council review. Council Member Wilkinson would like to see more living space than deck space only because the deck space becomes additional storage. He stated that square footage is more important to residents and to date Woodrun Place and Woodrun Five are enclosing their decks. Coffey and the majority of Town Council are in favor of the decks on the units. Mordkin asked that the barbeque's be consistent between employee and owner units. Mayor Mercatoris stated that this applicant has brought forward 40 to 50 percent more employee housing mitigation than required and this is definitely a considerable community benefit for this village. Pat Smith stated some concerns with the project overall, and that all the changes that have been requested have been tenant driven and after an entire year they are no further than the actual submittal in 2002. He stated he would like to schedule more time with Town Council to discuss outstanding issues.. Town Attorney, John Dresser suggested that Town Council wait to hear the Construction Managment discussion next week before considering Pat Smith's request, Council agreed. 10-09-06.T.C. Page 3 of 3 Council Member Boineau asked that a meeting happen with Snowmass Water and Sanitation District sooner than later in regards to water issues for Base Village, Snowmass Center and Town Hall. This Public Hearing was continued to the Regular Meeting on October 23, 2006. Item No. 14: APPROVAL OF MEETING MINUTES FOR 07-24-06, 08-07-06 AND 08-14-06 Council Member Boineau made a motion to approve the minutes, seconded by Mayor Mercatoris. Council Member Sparhawk did not vote on the 08-08-06 or 08-14-06 meeting minutes as she was absent and Council Member Wilkinson and Mordkin did not vote on the minutes for 07-24-06 as they were absent. Item No. 15: COMMITTEE REPORTS/CALENDARS Base Village Hours of Operation Council Member Mordkin express concern that Base Village has be given permission to continue construction on Sunday's and they have not been working the last two Sunday's. Council directed Public Works Director Hunt Walker to investigate. Sinclair Meadows Town Council and the Town Attorney discussed the documents involving the lots in Sinclair Meadows regarding the employee housing, the Town Attorney is comfortable with the language. Selling of the Sinclair Meadows Reed Lewis stated he was disappointed with Town Council decision not to penalize the Ski Company for selling the Sinclair Meadows, which is a violation of the approval ordinance. Special Meeting The Town Clerk stated the Mill Levy needs to be certified and the Finance Director is asking that we hold a Special Meeting on December 11, 2006. Council agreed. Illegal Road to Dump Council Member Wilkinson asked the Town Attorney look into an illegal road from.Wildcat to the dump. BBQ Council sponsored BBQ at the Public Works Department on October 18"', 2006 at noon. Item No. 16: ADJOURNMENT There being no further business Wilkinson made a motion to adjourn the Meeting. Sparhawk seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 8:25 p.m. Submitted By, Rhonda B. Coxon, Town Clerk SNOWMASS VILLAGE SPECIAL MEETING MINUTES OCTOBER 10, 2006 Mayor Mercatoris called to order the Special Meeting of the Snowmass Village Town Council on Monday, October 10, 2006 at 9:03 a.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, Sally Sparhawk, John Wilkinson and Arnie Mordkin STAFF PRESENT: Mike Segrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Marianne Rakowski, Finance Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Reed Lewis, Mel Blumenthal, Steve Aldridge and other member of the Public interested in today's Agenda items. At this time Town Council, staff and Phil McKenny of Pechman and McKenny discussed the process of hiring a new Town Manager for the Town of Snowmass Village. McKenny reviewed with the Council the process and some of the time lines for the process. McKenny stated this is the kick off meeting for him to obtain information from the Town Council on what qualifications they are looking for in a Town Manager. Council agreed on the following qualities, experience with Special Districts, Land Use Skills, construction management, strong personality, financial skills and facilitating with compassion. Town Council would like to see someone that can be directed and implement policy. Other needed skills include Group Sales and Marketing skills. Council discussed the make up of the election committee and the dates of January 18 and 19`h for interviews by selection committee and the Town Council. At 10:30 a.m. Council Member Wilkinson made a motion to convene to Executive Session seconded by Council Member Sparhawk, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 2: EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S. 24- 6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators, pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Village Municipal Code Section 2-45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6- 10-10-06 T.C. Page 2 of 2 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); and c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6-402(4)(f)(I)&(I I) and Snowmass Village Municipal Code Section 2-45(c)(6); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. At 11:20 a.m. Council Member Mordkin a motion to reconvene to the Special Meeting, seconded by Mayor Mercatoris, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 3: ADJOURNMENT There being further business to discuss at 11:21 a.m. Council Member Mordkin, made a motion to continue this Special Meeting to October 16, 2006 at 5:30 p.m. seconded by Council Member Wilkinson Submitted By: Rhonda B. Coxon, Town Clerk SNOWMASS VILLAGE SPECIAL MEETING MINUTES CONTINUED FROM OCTOBER 10, 2006 TO OCTOBER 16, 2006 Mayor Douglas Mercatoris called to order the continuation of the Special Meeting of the Snowmass Village Town Council on Tuesday, October 10, 2006 at 5:35 p.m. on Monday, October 16, 2006 Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, John Wilkinson , and Sally Sparhawk COUNCIL MEMBERS ABSENT: Arnie Morkin was absent STAFF PRESENT: Hunt Walker, Acting Town Manager; Chris Conrad, Planning Director; John Dresser, Town Attorney; Marianne Rakowski, Finance Director; Jim Wahlstrom, Senior Planner; Rhonda Coxon, Town Clerk; Jason Haber, Economic Resource director; David Peckler, Transportation Director PUBLIC PRESENT: Mel Blumenthal, Madeleine Osberger, Roger Kluth, Reed Lewis, Kay Singer, Catherine Lutz, Mark Stout, Carlin Stout, Grassroots Television, Carolyn Purvis, Bob Purvis, Dave Belleck, Dean Gordon, Pete Weber, Jeff Tippet, and other members of the public interested in Agenda items for this Meeting. Item No. 1: ROLL CALL Finance Director Marianne Rakowski reported that calls were made to Aspen, Steamboat and Breckenridge in regards to the dependent insurance and they also listed a salary range in the promotional brochure. The Town Council consensus was to list the salary range of$115,000 to $140.000 in the promotion brochure. The retirement and benefits is negotiable with Town Council. At 5:40 this meeting was continued to 7:30 on Monday, October 16, 2007 and at this time the citizen's review committee will be discussed. At 8:26 p.m. the Council Member Boineau made a motion to convene to Executive Session, seconded by Mayor Mercatoris, the motion passed by a vote of 4 in favor to 0 opposed Council Member Mordkin was absent. Item No. 2: EXECUTIVE SESSION 10-16-06 cont from 10-10-06 Page 2 of 2 Town Council will now meet in Executive Session pursuant to C.R.S. 24- 6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators, pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Village Municipal Code Section 2-45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6- 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); and c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6-402(4)(f)(I)&(II) and Snowmass Village Municipal Code Section 2-45(c)(6); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. At 9:00 p.m. Mayor Mercatoris made a motion to reconvene to the Regular Meeting, seconded by Council Member Sparhawk, the motion passed by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 3: ADJOURNMENT There being no further business Mercatoris made a motion to adjourn the Meeting. Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 9:01 p.m. Submitted By, Rhonda B. Coxon, Town Clerk SNOWMASS VILLAGE REGULAR MEETING MINUTES NOVEMBER 06, 2006 Mayor Douglas Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 6, 2006 at 4:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, John Wilkinson, Arnie Mordkin and Sally Sparhawk COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Hunt Walker, Acting Town Manager and Public Works Director; John Dresser, Town Attorney; Jim Wahlstrom, Senior Planner; Jason Haber, Economic Resource Director; Chris Conrad, Planning Director; David Peckler, Transportation Director; Donna J. Garcia- Spaulding, Deputy Town Clerk PUBLIC PRESENT: Mel Blumenthal, Madeleine Osberger, Tom Yokum, Steve Resnik, Reed Lewis, Steve Alldredge, Steve Wickes, Gert VanMoosel, Robin Riggs, and other members of the public interested in Agenda items for this Meeting. Item No, 2: PUBLIC NON-AGENDA ITEMS FAB Recommendations Discussion Mel Blumenthal stated a concern regarding the substance of the Financial Advisory Board (FAB) Report and requested that Report officially become a part of the Record. He also stated a concern that Council action would be taken on the Service Station Request for Proposals (RFP) at the November 20, 2006 Council Meeting. Blumenthal also requested the Report be scheduled for discussion at a Meeting prior to the Meeting when Council planned to make a decision on the RFP. Mercatoris stated that FAB recommendations concerned all Town-owned land and were scheduled for public discussion prior to the RFP discussions on the November 20, 2006 Council Meeting Agenda. He explained that the FAB Report was brought to Council as a Public Non- Agenda Item at the last Council Meeting and was acknowledged and accepted by Council as a part of the Public Record at that Meeting. Service Station RFP/FAB Recommendations Tom Yokum stated concerns for the legality of a recent Executive Session when Council reconvened a Regular Meeting to discuss the Service Station RFP immediately following the Executive Session, requested that the public be involved in discussions 11-06-06tc Page 2 of 11 related to the Service Station, and that a thorough review process be conducted involving all impacts of a Service Station at the Entryway location where the land was purchased by the Town with Open Space funds. He stated that he felt the process was rushed, requested that the public be informed of the correct review procedure for the Service Station and asked that the public be allowed to be involved in the discussions. Lighting Ordinance Language Changes and Service Station Yocum stated a concern of correct Council procedures concerning the language of the Lighting Ordinance that was changed as it went through the development and approval process. He also expressed a concern that the Ordinance language initiated by Jim Heywood was changed through the approval process. Yocum requested that Council conduct a thorough investigation of all impacts including environmental, financial and architectural that would be realized if a Service Station were to be located at the Entryway and allow the public to participate in the review process. Mayor Mercatoris explained the Service Station would go through a complete review process including a Special Review Process that would include review of all potential impacts at open Meetings with the public. Sparhawk explained that she served on the Service Station Committee, and although not all on the Committee were in agreement, she felt there had been a lot of open discussion on this issue, that the issue would be reviewed by the Planning Commission at a public meeting and further Council discussions would be held with public involvement. Representing the Blue Roofs Homeowners Association, Robin Riggs informed Council that the Association would be drafting a letter of concerns to Council regarding this issue and specifically in relation to impacts to the Blue Roof Condominiums. Mercatoris requested that Riggs submit the letter to the Acting Town Manager. Part-time resident by the first name of Diane stated a concern that the Town would consider situating a commercial business such as a Service Station at the Entryway to the Village, which was a recreational, residential and greenspace area. She questioned if experts in the field of development conducted a study on the chosen site and requested consideration of impacts a Service Station would impose on the Entryway area. Mayor Mercatoris said that this issue was scheduled for discussion at the November 20, 2006 Council Meeting and asked that she meet with the Community Development Director for answers to her questions, telephone the Mayor, subscribe to the local newspaper, contact the Second Homeowners Advisory Board and provide the Town Clerk with an e-mail address for notification of upcoming Meeting Agenda items. Blumenthal stated that he was not challenging the Service Station site location, although was concerned about the process to determine relevant values for Town- owned land and the potentiality of changing that process. He stated that he felt it inappropriate to schedule discussions on the Service Station RFP and the FAB recommendations on the same Meeting Agenda where there would be the possibility of Council granting the RFP at that same Meeting. Blumenthal said that Council had not upheld their commitment to hold a discussion surrounding the controversy on how the Project Limitation Initiative language came to be changed during the approval process, 11-06-06tc Page 3 of 11 and that he felt the issue should have been Agendaed and discussed during the Town Hall approval process. Mayor Mercatoris stated that the issue was addressed during the Town Hall approval process, and all experts agreed that the Project Spending Limitation did not apply to construction of the Town Hall. He reported that the Project Spending Limitation would be included and discussed on a future Council Meeting Agenda. Blumenthal explained that before the original language of the Project Limitation Ordinance was changed, the original definition approved by the electorate might have been the applicable language, and if that were the case, the Town Hall approval would have required a vote of the electorate. He said that he felt this to be a key issue and asked that Council review the Meeting Minutes of discussions when the language was changed. Gas Station at Entryway Resident Steve Resnik provided his background in brand development and stated a concern of having the visual impact of a Service Station as the brand and first visual when entering the Village at the Entryway. He said to situate a Service Station at the Entryway would diminish the initial impression and master-planned experience of the Town from a guests perspective, which might result in lower property values and appear as lacking a master-planned experience. He urged Council to consider locating the gas station behind the scenes in a less obtrusive and visual location. Soccer Field Steve Wickes stated that the Snowmass Soccer Field was missed and some games were cancelled due to lack of field space. He asked if the Field would be rebuilt. Walker stated that a larger Field would be constructed in 2007. Item No. 3: COUNCIL UPDATE Construction Dust Wilkinson stated a concern regarding the construction dust and asked if the content of the dust in the air was being monitored. Walker stated that he would discuss the issue with Environmental Specialist, Tom Dunlop and provide a report to Council. Planning Director Chris Conrad explained that PM-10 monitorings were being conducted and the readings were available on the Town's Internet Website and available to the public. Intrawest/Completion of Road Work Boineau reported that he and Mayor Mercatoris met with representatives of Intrawest and insisted that road work on Lower Carriageway and Wood Road be completed and the roads paved by November 20, 2006. He also reported that a commitment was received in writing and signed by the Aspen Skiing Company (ASC), Michael O'Connor of Intrawest, and the Mayor. Boineau said that Intrawest also agreed to provide attractive fencing around the construction area so as not to interfere with guests and residents during ski season. Mercatoris provided a status report of other ASC and Base Village development items and their completion dates, and assured the public that the Town would continue monitoring the progress to ensure that the developer remains on schedule. 11-06-06tc Page 4 of 11 In response to an inquiry from Blumenthal, Mercatoris stated that the road construction referred to above was in reference to the new alignment. Walker reported on the schedule for paving Lower Wood Road Bridge, the Ski Bridge and the section between the bridges, all which would occur between November 8th and the 13th Stagecoach/Sleigh Ride Operations Mercatoris reported that he was working with Rod Burwell regarding sale of the Stagecoach and Sleigh Ride operations in an effort to have the operations under the Town's ownership. Illegally Parked Cars In response to an inquiry from Sparhawk, Walker said that previous discussions regarding construction dust and cars parked alongside the roadway was related to construction at Wood Run Place. He reported that Wood Run Place contracted with the Base Village contractor to operate a road sweeper in an effort to address the dirt and dust on the roadway. Walker said Town staff had notified the Crestwood, Woodrun Place, Woodrun Five and Base Village to remove the cars from the roadside, and informed them that the Police Department would issue warnings throughout this week and issue parking tickets next week to the vehicle owners in violation. CORE Meeting Sparhawk said that she attended a Center for Office Resource Energy (CORE) meeting and reported that environmental efforts are being made throughout the Valley. She reported that CORE was working to develop a Valley-wide comprehensive environmental plan. Service Station Special Review Mordkin commended the Mayor and Mayor Pro-Tem on their discussions with ASC and Base Village regarding completion of scheduled items before the opening date of ski season. He stated a concern that the work would not be completed before opening date of ski season. Mordkin reiterated a statement that the review process for the Entryway Master Plan including the gas station would be under a Special Review Process and not the standard review process utilized for other land use processes. He urged all parties interested to attend the Council Meetings and present their comments. Horse Ranch Road Underpass Mordkin stated that Council received an e-mail from Wendy Harris regarding the realignment of Horse Ranch Road and requested that the Town consider constructing an underpass or other means for children and other pedestrian and bicyclists traveling on the old Horse Ranch Road to safely cross the new road leading to the Rodeo Place Housing project. Council directed staff to study the issue and provide options available to address the issue. Nighttime/Weekend Road Construction Mordkin requested nighttime or weekend road construction, when the construction requires road closures or creates traffic diversion for short periods of time in order to avoid delaying traffic and asked that Council be notified prior to the construction. 11-06-06tc Page 5 of 11 Project Manager/Overseer Blumenthal stressed the need for the Town to assign a person to oversee the Base Village construction. He stated a concern that he felt Weitz Construction was doing construction that was not approved by Council. He also stated that Base Village was not acting in accordance with agreements they made with the Town and adjoining neighborhoods. Council asked that staff or Council be notified when the public observes what they believe to be infractions. Robin Riggs suggested more stringent and disciplined plans for upcoming developments followed up with enforcement. Woodrun Townhomes Construction In response to a request from Mordkin, Mayor Mercatoris stated that Walker would address the issue of the Woodrun Townhomes construction plan later in this Meeting. Item No. 4: RESOLUTION NO. 55, SERIES OF 2006 — CLUB COMMONS II: A RESOLUTION GRANTING DEFERRALS AND A WAIVER OF CERTAIN SUBMISSION REQUIREMENTS FOR THE CLUB COMMONS II PRELIMINARYPLANNED UNIT DEVELOPMENT (PUD) AND CONCURRENT REVIEW WITH ANOTHER PRELIMINARY PLAN APPLICATION ALREADY IN PROCESS Senior Planner Wahlstrom stated that the applicant was requesting deferral of required replatting and rezoning information and design plans for replacement of the equipment storage building on Parcel No. 12 as a part of the Maintenance Facility, and a waiver of the requested traffic movement counts within the Traffic Report. He asked that Council consider if they wish to conduct a Joint Council/Planning Commission review of the project concurrently with the Snowmass Center Preliminary Plan Review currently in the review process. Representing the applicant, Gert VanMoosel explained that they were ready to move forward and schedule meetings for the review process, and stated that the applicant would be willing to provide all information necessary to conduct a thorough and adequate review. He also stated that this project and traffic counts were included in the Base Village Traffic Analysis and traffic mitigation for Base Village, although traffic counts specific to this project for intersections of Club House Drive were not included. Attorney Dresser stated that the Resolution allows for Council to request the deferred information at any time if necessary and suggested Council may want to consider deferring the traffic count information until it becomes available. Planning Director Chris Conrad stated that the application notebooks would be provided to Council before the Joint Council/Planning Commission Meeting. Mordkin said he would like to have a traffic count specific to this development and separate from that of Base Village, would be in favor of deferring the information until Preliminary Review after ski season opens, and asked that it be reviewed by Planning Commission. Conrad provided language that would amend the Resolution to defer rather than waive the traffic count. Sparhawk made a motion to approve Resolution No. 55, Series of 2006 as amended, to include the language provided by the Planning Director. Mordkin seconded the motion. 11-06-06tc Page 6 of 11 After further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Council reviewed their calendars and requested that a Joint Meeting be held with the Planning Commission on December 2, 2006 to review the Club Commons II application. Mayor Mercatoris made a motion to hold a Joint Meeting with the Planning Commission on December 2, 2006, seconded by Wilkinson. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 5: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Third Amendment to the Center site, specifically involving: o Planning Commission findings and recommendations Senior Planner Jim Wahlstrom referred to Planning Commission Resolution Nos. 19, 20 and 21, provided as findings and recommendations to Council regarding the Third Amendment to the Snowmass Center Preliminary Plan application, together with the accompanying referenced exhibits. He stated that the purpose of this meeting was for Council to review and prioritize the list of core issues for their review. He stated that during the last discussion Council requested further discussion on phasing and scheduling of the Snowmass Center in conjunction with that of Base Village. Mercatoris explained that the items Council agrees with that were recommended by the Planning Commission would not be discussed, although would be included in the approval document. Council requested further discussion regarding mass excavation in conjunction with that of Base Village, Town Hall and other projects neighboring projects under construction; further discussion of the Construction Management Plan; further discussion of the schedule for review; commercial programming for the Center that would allow for local business operations; further discussion of community purposes in relation to variations requested and mass, scale and density; that the applicant provide visuals sufficient to realize the proposed mass, scale and density, floor plans; provide the work completed by the previous Council during the initial review of the Snowmass Center Redevelopment project at the next Meeting; requested the applicant convey potential community purpose items to the Town Manager for Council to consider as the project proposal is discussed; further discussion regarding the unit mix and the language related to restricted employee housing assessments; discussion of construction management phasing and vested property rights. Council provided further direction to staff and determined the discussion items to be scheduled for the November 20, 2006 Meeting. Council requested that discussions on each individual topic be completed before moving onto a new topic. Dresser suggested further discussion, time permitting, of the free market multi-family housing mix at the November 20`h Meeting. Mayor Mercatoris opened the Public Hearing at 5:56 p.m. Mel Blumenthal stated concerns regarding Planning Commission's workload and the lengthy Agenda for the November 20th Meeting, and asked that Council allow sufficient time for each item listed 11-06-06tc Page 7 of 11 on the Agenda for that Meeting that would make it convenient for the public to provide their comments. Steve Wickes asked that Council consider a through but timely review process. He stated that the longer it takes to complete the review process along with extensive requirements made of the developer, the higher rent space would be, and the cost increase would be passed on to the consumer. He also asked that that Council consider what they could do to create a healthy environment, provide sufficient time and consideration of public comments, and ensure a final product that would become an attractive user interface for pleasant resident usability. Council reviewed the list of core issues and identified the issues that did not require a formal presentation. Council agreed to schedule applicant consultant to present Fiscal Impacts at the December 18, 2006 Council Meeting. There being no further comments from the public, at 6:15 p.m. Mayor Mercatoris stated that this Public Hearing would be continued to the November 20, 2006 Regular Council Meeting scheduled to begin at 3:00 p.m. Council requested a report from Walker regarding snow removal and storage, and that staff and the applicant develop a matrix of community purpose items proposed by the applicant to date. Council discussed straw votes on items that would require a Super- Majority vote of Council, scheduling review time for applicant consultants' presentations, and appropriate timing for presentation of community purposes. Robin Riggs stated that she was in favor of the applicant providing a list of community purpose items to be under consideration as Council reviews the application and asked that she be provided with a list of community purposes as proposed to date. Item No. 6: APPROVAL OF MEETING MINUTES FOR: 08-21-06 Mayor Mercatoris made a motion to approve the General Improvement District No. 1 GID) Minutes for August 21, 2006, seconded by Wilkinson. Mercatoris requested an amendment to change "Council Members Present" to "Members Present," and that all references made to "Council Members" be changed to "Board Members" throughout the document. He stated that officers would be elected at the next GID Meeting. There being no further additions or corrections, the Minutes were approved as amended, by a vote of 4 in favor to 0 opposed. Mordkin abstained, stating that he was not present at the Meeting. Wilkinson made a motion to approve the Council Meeting Minutes for August 21, 2006, seconded by Sparhawk. Sparhawk requested that on the statement "...advertised for all o attend" be changed to read, "...advertised for all to attend." The Minutes were approved by a vote of 4 in favor to 0 opposed. Mordkin abstained, stating that he was not present at the Meeting. Item No. 7: COMMITTEE REPORTS/CALENDARS Snowmass to Carbondale Trail 11-06-06tc Page 8 of 11 Boineau reported that he road his bicycle on the trail from Snowmass Village to Carbondale and the trail proved to be a pleasant and rewarding experience for bicyclists. Internet Website Wilkinson requested that staff arrange to include links that were missing on the new Town's Internet Website. Planning Commission Banquet Wilkinson requested that the Town provide an appreciation banquet for the Planning Commission members. Mercatoris made a motion to sponsor an appreciation banquet for the Planning Commission Members and include appropriate Town staff, to be paid from a Council Budget fund to be determined. Wilkinson seconded the motion. The motion was approved unanimously. Construction Traffic Graphic Wilkinson requested that staff provide the graphic of construction traffic presented to the Planning Commission at their last meeting and included in a Snowmass Sun article during the past week. Town Appraiser Wilkinson inquired of the scope of work for the new Town Appraiser position advertised on the Town's Transportation Website. Dresser explained that this was a contract to appraise the West Village properties and was a requirement of the Top of the Village TOV) proposal in order to obtain Federal Grand Funds. Mordkin requested information regarding the party financially responsible for payment, or if this was a proposal included in the cost for the TOV project. Early Meeting Packet Wilkinson stated his appreciation to staff for providing the Information Packet for this Meeting one day in advance of the normal distribution date. Snowmass Water & Sanitation District Report Wilkinson requested that the Snowmass Water and Sanitation District (SW&S) provide a presentation of their recently released Report at a Council Meeting in the near future. Boineau said that the request was made to Dave Spence of the SW&S Board. Base Village Compliance Wilkinson stated a concern that the Base Village contractor was not complying with Agreements approved by Council. Council agreed and asked that staff investigate the issue. Council Meeting Agenda Schedulinq In response to a request from Boineau, Walker said that the West Village Mall Update was moved from the November 20, 2006 Council Meeting Agenda to a future Council Meeting. Mercatoris stated that he meets on a weekly basis with the Town Attorney and Town Manager to review items for upcoming Council Meetings, followed by a staff review. He said that following the reviews, Agendas were then finalized before Thursday of each week. 11-06-06tc Page 9 of 11 EOTC Meeting Sparhawk confirmed that the next Elected Officials Transportation Committee (EOTC) was scheduled for November 16, 2006 at 5:00 p.m. Sparhawk Consulting Sparhawk reported that she had acquired local consulting work, which would not require her to travel as much as in the past. Lighting Ordinance Language Mordkin stated a concern that citizens reported changes to the Lighting Ordinance during the approval process. Mercatoris stated that citizens presented Aspen's Lighting Ordinance as a model for adoption of an Ordinance by Snowmass Village, and the exact language was not adopted. He requested that the Town Attorney compare the documents and provide a report to Council at a future Council Meeting. Expanded Air Quality Testing Mordkin requested that air quality monitoring for the Town be expanded to include other air quality measurements beyond the currently monitored PM10 testing. Mercatoris requested Environmental Specialist Tom Dunlop provide his comments and suggestions to Council at a future Council Meeting. Woodrun Construction Dirt and Dust Mordkin requested that staff meet with the Woodrun contractor and request they address the issue of construction dirt being tracked onto Town roads from the construction site. Woodrun V Letter of Complaint Wilkinson recused himself from discussion on this issue explaining that he had a professional relationship with parties involved. In response to an inquiry from Mordkin regarding a letter to Council from Woodrun V Townhouse Corporation, Walker stated that Mike George agreed to remove construction materials from areas other than the construction site, explained that not all delivery trucks can maneuver the access and therefore they reserved the right to use the easement for deliveries, which Walker felt was a civil issue and did not involve the Town. He said that Building Inspector Mark Kittle reported that Woodrun Place was in compliance with their Building Permit on site, although are not in compliance with their Construction Management Plan regarding dust, dirt and vehicles on the road. He said that Kittle agreed to address this issue, staff determined that the infraction was not substantial to require a "Stop Work" Order, and the approval documents allow that they can continue with construction throughout the Winter. Dresser said that the letter refers to a series of mitigation meetings or an agreement and timeline between the two groups, and unknown to Town staff whether it was verbal or written or if the Town was a party involved. Mercatoris reported that he and Town staff have been involved with this issue and possibly the issues have been addressed, although said that the Town would follow up. Council stressed the need for the developer to ensure that the road shoulders are clear of parked cars and the roads remain free of dirt and dust. Dresser explained the PUD process for Woodrun V and said that Council approved a timeline for the development as a single-phase project. 11-06-06tc Page 10 of 11 Mordkin stated that Woodrun V needs to make a better than "good faith effort" to ensure the roads are clean and cars are not parked along the road shoulders, asked that the developer contain all debris and keep it from getting offsite and into the Creek, and clean up the debris that has escaped the site. ASC — Base Village Property Management Mordkin stated that a letter from Base Village indicated that the Little Nell would open before the Westin and asked when this was changed. Council directed the Planning Director to research the issue and provide a report back to Council. He also requested an update on how Aspen Skiing Company would continue to be involved in the property management aspect of Base Village and if changes were made to the original statement after the property was purchased by the Smith group. Town Milestones Accomplished Mercatoris stated that the Town broke ground for construction of a Town Hall this past week, and finalized the Town's purchase of the Seven Star Triangle parcel. He said both were major accomplishments for the Town and stated his appreciation to everyone involved that helped to accomplish these endeavors. Planning Commission — Letter of Appreciation Mercatoris asked that staff develop a letter from Council to the Planning Commission stating Council's appreciation for the their efforts and time spent reviewing the Snowmass Center application, and include language notifying the Planning Commission that Town Council agreed to fund a Planning Commission appreciation dinner. Election Day Mercatoris urged the public to be informed of election issues and vote at the November 7, 2006 Election on both State and local ballot issues. Seven Star Property/Brush Creek Trail Connection Dresser stated that purchase of the Seven Star property would provide an integral connection of all Town trails to the Brush Creek Trail. He stated his appreciation to past Town Manager Mike Segrest and to Attorney Dresser for their efforts for their accomplishments related to this issue. SW&S District Water Report on Website Blumenthal asked that the SW&S Water Report be included on the Town's Website. Dresser stated that he would make a request to SW&S to include the document on the their Website for public information purposes. Town Hall Construction Parking Blumenthal requested monitoring of construction vehicle parking at the Town Hall construction site, and asked if the parking was addressed in the Town Hall Construction Management Plan. Council requested that Walker address the issue with the project contractor. In response to an inquiry from Steve Alldredge, Walker stated that tracking pads and other efforts would be made to keep construction dirt off the roads. 11-06-06tc Page 11 of 11 Item No. 8: ADJOURNMENT There being no further business, Council Member Mordkin made a motion to adjourn the Regular Town Council Meeting, seconded by Council Member Sparhawk. The motion was approved by 5 in favor and 0 opposed. The Meeting adjourned at 6:55 p.m. Submitted By: Donna J. Garcia-Spaulding, Deputy Town Clerk SNOWMASS VILLAGE REGULAR MEETING MINUTES NOVEMBER 20, 2006 CONTINUED TO NOVEMBER 27, 2006 Mayor Douglas Mercatoris opened the continuation of the November 20, 2006 Regular Town Council Meeting on Monday, November 27, 2006 at 3:00 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Bill Boineau, John Wilkinson, Arnold Mordkin, and Sally Sparhawk COUNCIL MEMBERS ABSENT: ALL WERE PRESENT STAFF PRESENT: Hunt Walker, Acting Town Manager, and Public Works Director; John Dean Gordon, Town Engineer; John Baker, road Supervisor; John Dresser, Town Attorney; Jason Haber, Economic Resource Director; David Peckler, Transportation Director; Chris Conrad, Planning Director; Kathleen Wanatowicz, Public Relations Officer; Marianne Rakowski, Finance Director; Jim Wahlstrom, Senior Planner; and Rhonda B. Coxon, Town Clerk; PUBLIC PRESENT: Mel Blumenthal, Mike O'Connor, Max Keeling, Bob Ardolino, Scott Callihan, Rick Griffin, John Buxman, Chuck Zeitz, Ron Rader, Sarah Frank, Clark Church, Mike Gonzales, Carey Shanks, Don Upper, Julie Shopple, Gary Roseneau, Preston Doogras, Steve Alldredge, Stacy Forster, Paul Fee, Doug Faurer, Bob Purvis, Carolyn Purvis, Michael Adams, Bob Brown, Janice Peterson, Pike Peterson, Steve Sewell, Madelyn Constant, Anthony Constant, Grant Melius, Cathy Jandegian, Jeff Head, A. Benton, Jeff Jandegian, Margaret Iveson, Noel Morgan, Mark Berg, Deidre Boineau, Rachel Langsum, Marie Moebius, Susan Caseber, Dan Alpert, Mark Stout, Norm Carpenter, Joel Gorton, Joe Krabacher, Nigel Scott, Steve Wicks, Andy Meleg, Jim Hooker, Bianca Hooker, Doug Faurer, Wolf Gensch and other members of the public interested in items for this Agenda. OLD BUSINESS 11-20-06 T.C. Cont to 11-27-06 Page 2 of 33 REGULAR AGENDA— 3:00 P.M. Item No. 2: PUBLIC NON-AGENDA ITEMS Mel Blumenthal stated his displeasure with what he felt to be a manipulation of the Agenda and the topics that were to be covered under Old Business, the Agenda was not the same or anywhere near the structure of the Agenda that was posted on the Town Website for the past two weeks, and felt this was clearly done in order to have two substantive issues on the Agenda prior to the new Council being seated. He stated that the Financial Advisory Board (FAB) item was a New Business Agenda item and not an Old Business Agenda item as listed because it was only brought up as a Public Non- Agenda item at a previous Meeting and has never been listed as an Item on an Agenda or addressed. He also stated that Request for Proposals should be a New Business Agenda item. Blumenthal stated concerns regarding Lot C and the new trailer park and requested discussion of this issue during Wood Road discussions scheduled on this Meeting Agenda. Mercatoris said that Wood Road updates would be presented at this Meeting and that Old Business Agenda items would be discussed, although decisions on these issues would be made after seating the new Council. Item No. 3: COUNCIL UPDATES Council determined that this Item would be discussed later in the Meeting. Item No. 4: WOOD ROAD PAVING UPDATE Public Works Director Hunt Walker reported a public concern that Wood Road would be completed and opened before the beginning of Ski Season, and deferred to a report by Town Engineer Dean Gordon. Gordon stated that the goal was to have asphalt on Wood Road by Wednesday, November 22, 2006, although the road surface was not sufficiently prepped to begin the asphalt surface as planned for November 21St. He explained two deviations that were made from the original plan in order to achieve completion of the asphalt surface before the beginning Ski Season date. Developer representative Mike O'Connor explained the reasons for deviations made to the plan. President of the Enclave Homeowners Association, Mel Blumenthal stated concerns that the Association was not been notified of specifics regarding the plan to block ingress and egress to the Enclave during previous or upcoming construction on Wood Road, and the emergency access issues had not been addressed. He stated that it was unacceptable that the Enclave's only ingress and egress would be blocked off without advance notice or coordination with the Association. Representing the developer, Mike O'Connor explained that access to the Enclave would be closed a maximum of 20-30 minutes and that Joe Socorro of the Enclave would be notified two hours prior to closing the access. Blumenthal explained that the Enclave was recently informed that the three construction trailers would remain in Lot C throughout the Winter, and stated a concern that storage 11-20-06 T.C. Cont to 11-27-06 Page 3 of 33 tanks and construction materials have been located on the designated trailer area on Assay Hill, which was not a part of the agreement between his Association and I ntrawest. In response to inquiries from Council, O'Connor explained the original design for Wood Road and construction items that would not be completed before opening the Road for the Ski Season. He said the goal was to provide two paved lanes for the Thanksgiving Holiday, followed by minor road closures to complete work related to sewer tie-ins, shouldering, guardrails, and drainage, and have the road fully operational by December 14, 2006, and remain open throughout the remainder of the Ski Season. He explained that the developer plans to keep the roadways clean, maintain dust control and to improve future construction traffic impacts and operations. There was discussion regarding authority to exceed deadline dates, timeliness for removal of the scaffolding in relation to safety issues, and optional paving contractors as a means to accelerate paving of Wood Road. Dr. Rachel Langsum informed Council of a biodegradable vegetable based solution to address dust mitigation on the roads in lieu of water during winter. Council agreed to her request to research the information source and asked that she provide the information to the Public Works Director. Mordkin made a motion to move discussions on the Wood Road Paving Update from Old Business to New Business on the Agenda for this Meeting. Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 5: FINANCIAL ADVISORY BOARD RECOMMENDATION ON LAND VALUATION Rick Griffin presented recommendations from the Financial Advisory Board (FAB) developed at their meeting held in October. The recommendations were to conduct an inventory of Town property, apply an estimate of value to each property, conduct a formal appraisal when use of Town property is contemplated in order to establish the fair market value of that property, and that Council develop a policy to use as a guideline for future considerations regarding the issue. They further recommended that the Town not be placed in a position of subsidizing for-profit businesses, however if certain needs arise, these situations should be reviewed on a case-by-case basis, and consideration be given to all financial options including developer or private sector options that would relate to the situation as well as the community benefits to be provided. Subsidy would only be considered as a last resort and must include financial participation from the private party. FAB member Carolyn Purvis further explained the recommendations. Harry Benton stated that development of a Town Policy would insure the best use of each property. Council discussed the effect on the timeline of a review process in relation to the length of time it would take to obtain an appraisal and detailed recommendations that might be provided to develop a Policy, stated concern regarding the amount of tax payer monies for appraisals, outdated appraisals, and estimated or informal appraisals. Griffin and Purvis recommended estimated appraisals of all Town 11-20-06 T.C. Cont to 11-27-06 Page 4 of 33 land be initially provided, and conduct a formal appraisal at the time of final action on land exchange, land lease or land sale. FAB members Griffin and Purvis stated that the FAB would be agreeable to provide further information and recommendations when directed by Town Council. Boineau expressed a concern that the FAB had taken a position on the issues rather than acting as a recommending Board to Council. He read the responsibilities assigned to the FAB as outlined in the Municipal Code and stated that he felt the FAB's response was a political agenda, stemmed from past discussions regarding relocation of the gas station, and that if FAB members had the desire to set Policy, they should run for political office and take on that responsibility. Griffin stated that he did not have a political agenda, and that the recommendations were presented to address Council's request and to determine what the FAB felt to be in the best interest of the community and citizens. He stated that the community is changing quickly and the FAB's desire was to assist Council in their preparation for those changes. After further discussion, Mordkin made a motion to move this Item for consideration during the New Business Agenda. Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 6: REQUEST FOR PROPOSALS — ENTRYWAY SERVICE STATION Mercatoris stated that his cell phone number was printed incorrectly in a recent newspaper ad, and provided his correct cell and home telephone numbers. Economic Resource Director Jason Haber explained that the Request for Proposals RFP) for the Entryway Service Station site was released in the Aspen Times beginning on Friday, October 27, 2006 and in the Snowmass Village Sun on Wednesday, November 1, 2006. As of the November 15, 2006 submittal deadline, no proposals were received in response to the RFP. He outlined contacts that were made by mail and telephone and explained the results of a survey conducted by staff, listing the reasons why RFP recipients chose not to submit. He explained that while prior discussions had indicated a strong interest on the part of the Snowmass Resort Conoco to relocate to the Entryway Site, it is staff's understanding that an acceptable financial arrangement was not found to be achievable, resulting in a lack of response to the RFP. Haber said that as a result, the Town did not have an interested developer/operator for the Entryway Site and provided a list of options for Council consideration. In response to resident Jim Hooker, Council affirmed that they committed to locating a service station in Snowmass Village. Hooker said that to have a service station in Town would be a step toward fulfilling the Town's Aspiration Statement as a critical service necessary for the operations of the Town, and accentuated the exceptional service provided by the owners. Resident Gary Roseneau stated that the service station was not a luxury, but a necessity for the Town, that the snowplowing services cannot operate successfully without a service station, and the lack thereof would be a health and safety issue for the citizens. 11-20-06 T.C. Cont to 11-27-06 Page 5 of 33 Resident Pike Peterson requested that Council maintain their decision to construct the service station at the Entryway location on Town property at fair value. He listed Town properties leased or utilized by private businesses and said the lease amounts were set at a minimum because they were valuable Town services. He urged Council to set a comparable lease amount for the full service station, as a valuable service and a benefit to the Town. Resident and member of the Marketing and Special Events Board speaking on behalf of a personal matter, Bob Purvis provided information related to the process of past experiences when Town land was leased to private parties or traded for a reasonable cost in comparison to a reasonable value of the land, and whereby the lessee could not benefit in net from the land at the expense of the Town. He suggested that the Krabloonik Agreement might serve as a model for in developing an agreement with the service station owners that would meet the owners' needs. Doug Faurer stated that it would create enormous inconveniences on day-to-day operations for his property management business, other businesses that currently rely on the service station and second homeowners, if there were no service station available in Town. He said that since Snowmass Village aspires to be a world-class resort community, it makes the need for a service station essential. Attorney Dresser disclosed that Doug Faurer was the Chairman of the Planning Commission and was here to speak on a personal matter. Resident and Snowmass Mountain Manager, Steve Sewell stated that with all the efforts and money invested in construction and reconstruction within the Town in an effort to become a world-class resort, it would be unquestionable to think this can be done without having a full service station within the Town. He stated that a service station was a critical component to both the community and guests and encouraged Council to determine a means that would allow the service station to continue operation within the Town. Resident Paul Fee pointed out the overwhelming number of people in attendance to support the service station, referred to the initial Master Plan that included a service station to be located at the Rodeo, and said that the turn-out of the community at this Meeting and who support the service station indicates that people still feel that way. He stated that the need for a service station was greater now than 20-years ago when the initial Master Plan was developed, delay was the enemy of development, an enterprise that employees people needs cash flow to sustain their salaries and urged Council to acknowledge the absolute necessity for a service station and make an immediate decision on this matter. Resident and Planning Commission member Mark Stout, speaking on behalf of a personal issue and speaking for the Silvertree Hotel, Wildwood Lodge, Conference Center, and Village Property Management, which are all in the hospitality business and some of the largest customers of the Conoco service station, stated that their Mission Statement was also to become a year-round resort community and to service the guests. He said that they want to see the service station remain in the Village for the 11-20-06 T.C. Cont to 11-27-06 Page 6 of 33 guests, homeowners, and community, that time was of the essence, asked that all the issues be scrutinized and that Council make a decision at this Meeting. Resident from 1969 to the 1990's, provided a history of the service station and urged Council to made a decision and move this forward to the next level to prevent employment issues and disruption in service for the service station owners, and prevent inconvenience to the community and guests. He said that he continues to drive to Snowmass Village and patronize the Conoco as a matter of loyalty. Business owner and resident BJ Adams stated that she agreed with those who spoke in favor of the service station, that the purpose of Base Village was to keep people in the Village, the lack of a gas station would force people to leave the Village to purchase gas which was nonsensical, felt saddened that the people who have operated the service station for the past 20 years would be forced to dissolve their business, and stated that the community had a moral obligation to address this issue quickly and ensure that the business continues. Greg Long said that loss of the service station would not affect him personally, although he was aware that there was tremendous community support in favor of the business, felt that the opposition was due to the chosen location next to the Recreation Center, and suggested the developer of the Snowmass Center arrange for the service station to remain at its current location as a part of the Community Benefit package for the Snowmass Center development. He also said that he felt that the lack of response to the RFP process was because it was a general feeling that the Entryway location was not a viable location for the business. Business owner Mark Moebius reported that he spoke with most of the Council Members and felt the service station should be handled as a "case-by-case" situation as recommended by the FAB for use of Town lands, resented that some members of the community were trying to change the decision made previously by Council for the location of the service station, and felt that Council's decision should remain firm. Representing the Second Homeowners Advisory Board, Mel Blumenthal stated that most agree that a service station was an essential community service, and suggested that a group of interested members of the community meet with the stakeholders to resolve the issues. A member of the Board of Appeals and speaking on a personal matter, Wolf Gensch stated that he agreed with other comments made in support of the service station, and if the community and guests were forced to drive elsewhere to receive service station needs, it would increase the number of cars on the roads and defeat the Town's efforts to develop an environmentally friendly area. Keith Long said that he agreed with statements made by Greg Long, did not feel the Entryway location was appropriate for a service station due to the location, it would increase light pollution and environmental issues, suggested the developer of the Snowmass Center allow the service station to remain at its current location as a Community Benefit, the chosen location would not allow the space needed to develop 11-20-06 T.C. Cont to 11-27-06 Page 7 of 33 and expand their facilities in order to maintain service levels and succeed financially, stated opposition to the Town subsidizing the business and a concern that this would set a precedent for other businesses. Madelyn Constant a resident from Horse Ranch stated her support for a service station in Snowmass Village, although said she did not feel the Entryway to be the appropriate location, expressed concerns regarding the environmental impact and safety issues at the roundabout, and urged Council to negotiate with Pat Smith to keep the service station at its current location in the core area and be a part of the solution rather than the problem. Resident Bill Leland, previously a strategic planner, asked that Council consider if a service station was an absolute necessity for the Town, and if so, determine the appropriate location and who would provide the structure. In response to an inquiry from Greg Long, Mercatoris explained that following citizen group meetings and studies, Council voted in favor of the Entryway location. He suggested the question be asked of Council if they would consider changing their decision. Service Station owner Jeff Jandegian said he did not feel he had a choice of location since it was a decision of Council. He also said that during the 25 years of operating the gas station he has had no complaints of uncleanliness at his business. Resident and a member serving on Town Boards and speaking on behalf of a personal matter, Bob Fridstein said that he felt the gas station was essential to the Town, new residential development would create a greater need for the service station, suggested the land at the Entryway be considered as a Community Benefit, suggested the Visitors Center be incorporated within the service station building, and Council identify a means for the structure to be constructed whereby the current service station owners could continue and create a financially viable business for themselves and future operators if necessary. Representing West Pac and Brush Creek Estates, Carey Shanks, explained that Pat Smith and company representatives have been a part of the discussions and deliberations, have taken all comments into consideration and have predicated their business opportunities and decisions for the service station owners based on those decisions, explained that further discussions on development of a lease, financial feasibility and the land use process would be necessary and assured that Smith would be a part of those discussions in support of the Town's Mission Statement with the interest of his developments being an addition to the vitality, vibrancy, social, environmental and economical viability of the Town. Rick Griffin referred to a Planning Process conducted by the community 20 years ago, when he was Chairman of the Land Use portion of the process. He said it was determined by the committee of citizens that there was a definite needs to provide for a service station and identified the Entryway area as a potential location. He said that a full service gas station should be in the Town based on need and provided examples of 11-20-06 T.C. Cont to 11-27-06 Page 8 of 33 that need and the convenience of the services that are provided by the business. He stressed the need for a public/private partnership to provide a service station, just as the Town would provide a park for the benefit of the community. Resident Gary Rosenau said that he was here before Snowmass Village existed as a Town and served as President of the Homeowners Association for West Village, explained the history of the Town's incorporation, stated his dismay at how politics have become complicated in the Village and the lack of community spirit, stressed the need for a gas station as a safety issue for the citizens, said environmental issues were no long a concern for gas stations, and reminded Council that they cannot please everyone. Jeff Jandegian explained that he signed a lease and agreed to move the current Conoco site by June 1, 2006, was granted a two-month extension to allow sufficient time for this process if necessary, a significant amount of funds have been expended, and expressed the need for a decision to be made quickly to prevent lag time in operation of the business. David Kirk expressed the excellent service provided by the service station and explained that skier numbers have not been negatively affected in Vail where roundabouts lead to gas stations. Joe Krabacher, Attorney for Pat Smith, stated that Smith was willing to consider the comments and was dedicated to providing Community Benefits to the Town. Based on plans analyzed by landscape architects, the roundabout eliminated all access from Brush Creek Road to the gas station and the 75-foot gas tanker trucks could not safely maneuver in and out of the current gas station. He explained that the Colorado Petroleum Tank Storage Program would provide protection for the Town for any contamination or leaks on or off site of a gas station, and his client was committed to continue to identify a solution for the Town and to consider all comments expressed. Partner/Owner of the Conoco service station, Jeff Head said that he takes personal offence to comments made against the operators and stated that the service station owners have even looked out for the safety of children exiting buses at the service station location until parents arrive to pick them up and said that he took offence to derogative statements that were written in a recent local newspaper article. Michael Adams said it was obvious that the community understands the need for a service station, and that the Town's goal was to invite people into the community, not drive them out. He said that if people are required to leave Town to get gas and related services, they would also get groceries, clothing and meals elsewhere. Rachel Langsum a local resident said that the service station has met emergency needs within the community, which the community should care about the owners, and apologized for any derogative statements made against the owners or their business. Gary Roseau said that in the earlier days of the resort, he used his vehicle to tow vehicles that slid off the roads. He stated his appreciation to tow truck services 11-20-06 T.C. Cont to 11-27-06 Page 9 of 33 provided by the Conoco. He reported that Phil Desmond suggested that when this issue is resolved, the Town should build an insane asylum. Council discussed the options, stated their comments, and provided information related to the recent negotiations held between the owners and the Snowmass Center. After further discussion, Mercatoris made a motion to move this Item to the New Business section of the Agenda. Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 7: APPROVAL OF MEETING MINUTES FOR: 10-09-06 Mordkin made a motion to approve the Minutes as amended pursuant to written comments from Council that would be submitted to the Town Clerk. Mayor Mercatoris seconded the motion. Mercatoris asked that the corrected Minutes be distributed to Council for review before they become of Record. The motion was approved by a vote of 5 in favor to 0 opposed. NOTE: Council called for a 15-minutes break at this time. Upon returning from the break, Council chose to hear Agenda Item No. 8 at this time. NEW BUSINESS Item No. 8: OATHS OF OFFICE — NEW COUNCIL MEMBERS Newly elected Council Member Reed Lewis swore the Oath of Office as Council Member for the Town of Snowmass Village. Town Clerk Rhonda Coxon presented Lewis with a Certificate of Election, which stated that Lewis received the highest number of votes for the office of Council Member at the Regular Snowmass Village Municipal Election in 2006. Incumbent Doug Mercatoris swore the Oath of Office, receiving the highest number of votes and reelected as Mayor for the Town of Snowmass Village at the Regular Snowmass Village Municipal Election held in 2006. Incumbent Arnold Mordkin swore the Oath of Office, receiving the highest number of votes and reelected as Council Member for the Town of Snowmass Village at the Regular Snowmass Village Municipal Election held in 2006. NOTE: Town Clerk Rhonda Coxon called the roll for the new Snowmass Village Town Council. COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Arnold Mordkin, Sally Sparhawk, John Wilkinson, and Reed Lewis. NOTE: Mayor Mercatoris chose to hear Agenda Item No. 10 at this time. 11-20-06 T.C. Cont to 11-27-06 Page 10 of 33 Item No. 10: RESOLUTION NO. 59, SERIES OF 2006 — COUNCIL MEMBER APPRECIATION: A RESOLUTION EXPRESSING APPRECIATION TO BILL BOINEAU FOR HIS SERVICE AS COUNCIL MEMBER ON THE SNOWMASS VILLAGE TOWN COUNCIL Mayor Mercatoris introduced the Resolution and stated Council's appreciation to Boineau for the years of service and dedication as Snowmass Village Council Member from November of 1994 through November of 1998 and November 2002 to November 2006, and his service as Mayor Pro-Tem from November 2004 to November 2006. Mercatoris read the Resolution of appreciation in full. Mayor Mercatoris made a motion to approve Resolution No. 59, Series of 2006, seconded by Council Member Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. Mercatoris presented Boineau with a painting of Snowmass Village and a framed copy of the resolution of appreciation. Boineau made a farewell statement and expressed his appreciation to Council and the community for their support during his tenure as Snowmass Village Council Member. Item No. 6, Corit'd: REQUEST FOR PROPOSALS — ENTRYWAY SERVICE STATION Mayor Mercatoris summarized Council comments. Council majority stated their desire to maintain their previous decision to locate the service station at the Entryway. Mel Blumenthal reported that the Court of Appeals decision made during the previous week that affected the Town of Marble Town Council regarding a non-agenda vote. He stated that he felt the vote taken on the gas station site selection was void under that decision, the Town would incur liability if they pretend it was a valid vote, and suggested that Council list the item on the Agenda and call for a vote in order for the vote to be valid. Blumenthal also stated that the vote taken by Council to issue a Request for Proposals (RFP) for the service station was also not an Agenda item, and may be an issue of liability for the Town. Attorney John Dresser reported that the Court of Appeals ordered the Town of Marble to reconsider their decision. Mercatoris concurred that it was the desire of the community that Council that the service station site location be placed on the Agenda for a vote of Council. Representing the applicant, Carey Shanks stated that Pat Smith had offered a significant amount of money toward the relocation of the service station and felt Smith would be interested to know any additional amount that would be requested of him. He said other options for a site location were significantly constrained for a service station operation, Smith would be interested in working with the parties involved in a partnership scenario to identify a solution as long as it goes both ways and did not become the sole responsibility of the Snowmass Center developer. If the full service were extended to include such amenities as a car wash to generate additional revenue, possibly some of the revenue could be utilized to support the debt. Mercatoris said that 11-20-06 T.C. Cont to 11-27-06 Page 11 of 33 the developer could make a case of linking a separate land use application for an off- site application to the Snowmass Center to be considered a Community Benefit for the Snowmass Center development. After further discussion, a Council majority was in favor of organizing a Committee to explore the alternatives and implications for the development on the site, simultaneous with negotiations between staff and the developer. Mel Blumenthal stated that he was in favor of input from a Committee, felt this issue should move forward, and stated that the vote on the site location should be conducted in accordance with the law in order to thwart any opportunity for liability to the Town. Bob Purvis suggested a meeting of representatives from each of the parties involved, a facilitator, and representatives of those in favor and against the Entryway site location, rather than developing a Committee. Mark Stout, and Rick Griffin stated that they felt a Committee would slow the process; only the players should be involved, Council should consider the desire of the community, and urged Council to move forward on this issue. Jeff Jandegian reported that the result of his request that public comments be e-mailed to the Town indicated 100-percent of the a-mails were in favor of a gas station in the Town and there were no suggestions as to another location. Maureen Keur asked when the decision of Town Council would be considered a final decision, and said that the process cannot move forward until a final decision was made. John Dresser suggested Council develop a negotiating committee rather than an Advisory Committee that would develop a program that would include identify the preferred location, terms, and the preferred services of the station and present the outcome for Council review. Greg Long said that he did not feel the public in attendance at this meeting was an adequate cross-section.of the community, and agreed with Mordkin that the Town should conduct a survey to obtain an accurate indication of what the community majority feels about this issue. Joe Krabacher stated that the developer would like to obtain a permit to begin site work in January 2007, and stressed the need to have a Building Permit by February 2007 in order for the gas station to be constructed in 2007. He explained that the constraints placed on the services planned for the station have an effect on what the developer would be able to offer. Haber suggested that staff meet with the developer to determine what was being proposed and bring the information to Council for review at their next Meeting before providing direction to an Advisory Committee. 11-20-06 T.C. Cont to 11-27-06 Page 12 of 33 Robin Riggs stressed the need for the public to have an understanding of how the Entryway would look with the service station at that location, and requested clarification of the developer's proposal. Mordkin made a motion to appoint a Negotiating Committee made up of Jason Haber and one other person to be chosen by the Acting Town Manager, Bob Purvis and Rick Griffin to represent the community, and Jeff Jandegian and a person chosen by Jandegian, to meet with Brush Creek Capital Holding Company and report back to Council at the December 11, 2006 Regular Town Council Meeting. Parameters of discussions to be set by the Negotiating Committee. Reed Lewis seconded the motion. In response to a suggestion made by the Town Attorney, Wilkinson provided a list of issues for the Negotiating Committee to investigate. The list included, although was not limited to review of the RFP to determine what works for the developer and how it would interface with Town needs, identify a range of reimbursement to the Town for use of the land that would include establishing the land value, investigate the potential of a Community Purpose and how it would link to the Snowmass Center application, and include perpetuation of the service station operation. Mercatoris explained that this would be a Negotiating Committee to formalize keeping the service station as an essential service in the Community, to negotiate a deal with the interested stakeholders and provide a recommendation to Council for their consideration. Resident Dan Alpert stated that he felt the Committee Membership may be an uneven split of those who are in favor and against the service station and to give them an equal vote on such a Committee was not fair. Those appointed agreed to serve on the Committee. Shanks said that this was a decision to be made by Smith, although stated the need to reach a decision as soon as possible. Sparhawk made a motion for the Committee recommendation to be presented to Council at the December 4, 2006 Regular Town Council Meeting. Mayor Mercatoris seconded the motion. The motion was approved by a vote of 3 in favor to 2 opposed. Mayor Mercatoris and Council Members Sparhawk and Lewis voted in favor. Council Members Mordkin and Wilkinson opposed. Lewis made a motion to reconsider the motion made by Sparhawk. The motion to reconsider failed by a vote of 5 in favor to 0 opposed. Mercatoris called the question for the recommendation to be presented at the December 11, 2006 Regular Town Council Meeting. The motion was approved by a vote of 5 in favor to 0 opposed. NOTE: Council called for a 15-minute break at this time. Item No. 9: ELECT MAYOR PRO-TEM Mayor Mercatoris called for nominations for the position of Mayor Pro-Tem. Mercatoris made a motion to nominate Council Member John Wilkinson, seconded by Sparhawk. There being no further nominations, Mayor Mercatoris closed the nomination process. Sparhawk stated that she felt Wilkinson to be steadfast, dependable, and appropriate to 11-20-06 T.C. Cont to 11-27-06 Page 13 of 33 fill the position. There being no further comments, Mercatoris called the question and the motion was approved by a vote of 5 in favor to 0 opposed. NOTE: Mayor Mercatoris stated that public comment would be taken on Agenda Item No. 13 at this time. Item No. 13: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Third Amendment to the Center site, specifically involving: Free-market multi-family residential mix Commercial program Mayor Mercatoris opened the Public Hearing at 8:00 p.m. Owner of the Wildcat Cafe, Chuck Zeitz stated that he and his wife Christie have owned and operated the business located on the first floor of the Snowmass Center for the past 13 years and that the business would be closing on April 1, 2006. He stated that although he loves the people and the community and believes in the future Vision for the Town, he cannot continue to operate with the sewer, drainage and various other problems that continue to occur at his establishment. He stated that if the Snowmass Center was not approved to begin redevelopment in the Spring, there would be a strong possibility that the building would be condemned due to being violation of Building Codes, the Fire Code and Health Codes, and if the building were condemned, the Town would loose all the essential services located in the building. When considering removal of the gas station, the outlook would be very bleak for the Town. Zeitz urged Council to complete the review process and come to a decision on the Snowmass Center Redevelopment application quickly so the project can be started in April 2007 and avert the disaster. He stated that delays and rising construction costs would need to be recouped by the developer which would be passed on to increased rents and sales of the time-shares and homes included in the development plan, and if rents increase and businesses are forced to bear the financial burden caused by delays, the chances for the businesses to survive would be very limited. Rick Griffin said that real estate was increasing at 2 to 3-percent per month and 1- percent of that amount was based on the increase in construction costs, which affects the inflation of existing properties, and if this project is delayed for one year it would result in approximately $24M cost increase for the project that would need to be absorbed by the locally oriented tenants. He said that this was an amendment to an application that was previously approved and asked that Council complete the application process in a diligent, timely, and professional manner to allow the tenants to remain in business. Owner of the Village Market, John Buxman agreed with Griffin and Zeitz regarding the delay and urged Council to move forward favorably on the application. 11-20-06 T.C. Cont to 11-27-06 Page 14 of 33 Mercatoris stated that discussion on the Snowmass Center would continue later on the Agenda for this Meeting. Item No. 11: RESOLUTION NO. 51, SERIES OF 2006 —TOWN COUNCIL REGULAR MEETING DATES 2007: A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF JANUARY 2007 THROUGH DECEMBER 2007 Wilkinson made a motion to approve Resolution No. 51, Series of 2006, seconded by Mayor Mercatoris. Council discussed their calendars for the upcoming year and requested that the schedule be reviewed at the last Council Meeting in March 2007. There being no further discussion, the Resolution was approved by a vote of 5 in favor to 0 opposed. Item No. 12: MALL TRANSIT STATION UPDATE Transportation Director Dave Peckler and Bob Ardolino of Urban Innovations (UI) presented an update on the progress regarding Federal Transportation Authority (FTA) funding for the Mall Transit Station Project. Peckler explained that UI met with the FTA and reviewed a draft Memorandum of Understanding (MOU) to ensure its compliance with FTA guidelines for Sole Source Justification. He explained that the justification for a public/private venture allows the public sector to utilize contractors working for the private sector without going through FTA procurement procedures and allows collaborative work using the same architect/civil teams and other consultants. He reported that the FTA found the document to be acceptable. Peckler further explained the purpose of the generic MOU was to bring the FTA up to date on progress to date and makes expenditures eligible for reimbursement. Peckler reported that one local appraisal firm responded and provided a reasonable quote to the Request for Qualifications and Quotes (RFQ). He requested Council direct staff to proceed with a contract with the firm to conduct an appraisal on "as is" and "as if' scenarios on Town property that might be involved in a redevelopment at the main Mall area. He said a timeline and cost factor was developed in order to keep the process moving forward, and reported that funding was received from the State for design work to be completed in 2007. Ardolino explained the "as is" and "as if' scenarios. In response to an inquiry from Mel Blumenthal, Peckler said that David Ritter of the Aspen Appraisal Firm responded to the RFQ and explained that this was a $26M project, the budget was included in the CIP, and relocation of the bus storage facility for delivery services improvements was also included. Funding sources included the Elected Officials Transportation Committee EOTC), Real Estate Transfer Tax (RETT), and 5309 and 5311 Federal Grand funding. In response to an inquiry from Bob Purvis, Mercatoris stated that both this project and the Entryway Project were the two largest public projects in which the Town has been involved. Ardolino said that two public outreach meetings have been held and plans are to have additional meetings following completion of the needs assessment, which would be presented to Council on January 15, 2007. He said that public outreach would begin 11-20-06 T.C. Cont to 11-27-06 Page 15 of 33 in February and continue on for seven months. Public Relations Officer Kathleen Wanatowicz reported that one informational document had been published to date to provide the public with a brief overview of what a Joint Development entails and an update on the process. Haber provided an update on the status of the West Village Revitalization Project and its relationship to this project. Mayor Mercatoris made motion for Peckler to enter into the Appraisal Contract with Aspen Appraisal, seconded by Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 4 Cont'd: WOOD ROAD PAVING UPDATE Planning Director Chris Conrad explained that an Administrative Modification approved in February, 2006 indicated a completion date for Wood Road of November, 6, 2006 and the Civil Phase to be completed by November 10, 2006. Attorney Dresser outlined the legal remedies for failure to complete a project by the scheduled date, which included issuance of a Stop Work Order, a summons to appear in Municipal Court for a violation to the Municipal Code and violation of their approval that could result in a fine, or to revisit the vesting and terms of their approval. Town Engineer Dean Gordon explained that paving becomes less than desirable after October 15`h of each year due to the effect of cold and freezing temperatures on asphalt, and local asphalt suppliers close down operations for the winter making asphalt unavailable as far away as Glenwood Springs. He said that the Base Village developer made an agreement this year for the local provider to continue to provide asphalt through November 21, 2006. Gordon said it was unknown at this time if asphalt might be available to a limited extent in Grand Junction, and a less desirable cold mix asphalt may be available. Mordkin said that his residence is located on Wood Road and expressed his anger of the situation. He felt the community was entitled to know that the developer would follow the timeline and the developer was entitled to know that there are consequences for not meeting scheduled dates, and that to leave the girders in place throughout the Winter and for vehicles to drive on a road at 9-percent grade that was not completed before winter was unacceptable. He proposed that the developer be fined $1,000.00 per day after November 20, 2006 until the Road work was completed and a Stop Work Order be issued on November 22, 2006 for all construction on Base Village except for Wood Road until the Road construction was completed. Sparhawk proposed that the developer provide a complete explanation of the cause for the delay and their remedy, and to move the process forward. Mayor Mercatoris reported that he has been in close contact with the Town Engineer and the Public Works Director on the progress of the Road construction, who felt that in light of the conditions and obstacles, the developer was making Herculean efforts to complete the work by the deadline. He said that he felt fortunate to have the type of cooperation displayed in an effort to have the Road paved and open to two-way traffic 11-20-06 T.C. Cont to 11-27-06 Page 16 of 33 by Thursday, November 23d. He requested that the developer provide his plan for completion of the Road, stated his understanding of the frustrations expressed and the need for better planning in the future. Mercatoris said that he felt the consequence of a Stop Work Order on the entire project was too severe. Lewis agreed with Mordkin and said that Council needs to take a stand and stand up for the rights of the Town. He said that the Town had remedies for violations such as this and felt the developer should be subject to those consequences. Wilkinson explained that the residents and guests were depending on the Road being completed by opening day of Ski Season and felt that the developer should obtain asphalt from Grand Junction or wherever it was available and do what needed to be done to complete the Road by the scheduled deadline date. Attorney Dresser clarified that violations of the Municipal Code could incur fines up to a maximum of $1,000.00, not $1,000.00 per day, which would be at the discretion of the Municipal Judge if he found that the applicant was guilty of a violation. Council discussed the steep grade and transition on a section of Wood Road. Walker explained that concessions were made on upper Brush Creek Road and the roundabout in order to lower and flatten the grade at the roundabout, and that the section of road in question was about 8-percent and approaching 9-percent grade. Representing the developer, Mike O'Connor suggested that in light of the efforts and benefits provided by the developer to achieve the Vision for the Town, he suggested the community begin to support the project they approved, rather than taking every opportunity to point out what has gone wrong and ignore the positive issues. He said that the biggest impact on returning guests would be the attitude of the community, Town Council and the lodging community. O'Connor said the developer had made mistakes, but if the negative attitude trickles down to the employees who work with the guests, the guests would not want to return because of the negative attitude. He explained that a Stop Work Order would only increase the length of time to complete the project, and stated his concern that negative statements become fodder for negative articles printed in the newspaper, which then affect the community. He asked that Council begin to support the project that was approved by the community, promote a positive attitude and focus on the progress and positives made over the past year for a project that has spurred other projects that will enhance the Village and bring guests and skiers that will spend their money and stay in the Village. O'Connor stated that he is not pleased with the condition of Wood Road and that it was not his desire to mend it for the ski season and reconstruct it next year due to the cost increase and inconvenience, that he has done everything with the community in mind, and takes pride in what has been a difficult project and the progress made. O'Connor said that that the Road would be open and in good condition for the Thanksgiving Holiday, although could not guarantee that he would be able to obtain asphalt or if Winter weather conditions would allow placement of asphalt, if Council wished, he would continue the construction after Thanksgiving rather than waiting until 11-20-06 T.C. Cont to 11-27-06 Page 17 of 33 Spring, although stated that he could not guarantee that the Road would be done by Christmas. In response an inquiry from an unidentified person in the audience, O'Connor stated that he was doing the best that he could do at this time and would continue to do so at all times. Speaking as President of the Enclave Homeowners Association, Mel Blumenthal stated his confidence in O'Connor and his lack of confidence in the General Contractor because several things had gone wrong throughout the construction. He said that reactions are negative because the community and arriving guests were told that the Road and other portions of the project would be completed and would be upset that these things were not completed, and expressed the communities concern of the condition of the Road when the ski season opens. Blumenthal said that he was not negative, nor did he feel Council was negative about Base Village, although felt that everyone was concerned that the guests would wonder why the promises were not kept. He stressed the need to ensure that this type of problem would not occur in the future. Scott Callihan, Resident and Director of Sales for Base Village, said that O'Connor and Max Keeling care about the community and the project and are committed and dedicated to the success of both. He stressed the importance for community members to communicate to the guests that this is a positive vision, stress the awesomeness of the project, and focus on what is to be accomplished. Mordkin stated that he was in favor of and supported the Base Village project, did not fault O'Connor personally, felt that O'Connor made decisions that he felt were good for the community and for his company, although the infraction was done and could not be changed. He made a motion that Council direct the Acting Town Manager to instruct the Chief Building Official to file the appropriate papers in the Municipal Court and to seek the maximum penalty per day against Brush Creek Development, LLC for failure to complete Wood Road on time, until such time as the project was completed on time, which would be November 21, 2006. Wilkinson seconded the motion. Intrawest Land Developer Max Keeling said that he has worked on this project for three years and purchased a residence in a hotel. He asked that Council consider the trickle- down effects this severe action would mean to the community and its guest relations. He said that he came to Snowmass Village to help build a better community and resort for the community, and if a Stop Work Order were to be ordered against Base Village, multiple items that affect and are vital to skier services and guest relations would not be completed and would be paramount to returning guests. Resident and employee of West Pack and speaking on a personal matter, Mike Gonzales said that the action proposed by Mordkin would send a wrong message, would be an unnecessary expenditure of funds, and felt that the Town had a duty to plot the milestones to ensure that deadlines are met. He suggested rather than spending funds on a Court matter, to use the money for the Town to hire a Construction Manager to track the issues so they could be resolved in a timely manner. Walker explained that 11-20-06 T.C. Cont to 11-27-06 Page 18 of 33 the Town Engineer had been tracking the issues, and for this reason he did not feel the need to hire a Construction Manager. Mercatoris said that he did not feel the need to tear up the road to complete construction after the Thanksgiving Holiday and cause the disruption during Ski Season, and said that he felt this part of the construction should wait until next Spring. He reported that the Town Engineer and the developer identified a safe and acceptable solution for the Road that would work until Ski Season ends. He said that he feels the developer has gotten the message that the Town should move forward, take steps to ensure that this type of issue does not arise throughout the remainder of the winter construction and the next building season, and stated his opposition to the motion on the table. Wilkinson stated his appreciation for the benefits the developer had provided for the Town, stated the disappointments that have occurred and resulting impacts on the community, and that Council needs to sent the message to the community that they are serious about this issue. Sparhawk said that she felt a Court matter that would create publicity during Ski Season would create damage to the Town and be costly for both the Town and the developer. She suggested Council identify an amount to fine the developer and move on. Mordkin said that Council does not have the option presented by Sparhawk, Council's only recourse would be to file a Court case to be represented by the Town Attorney, felt that if the choices were to complete skier services or enforce the Town rules, he would be in favor of the Town enforcing its rules, and if issues are presented whereby the developer cannot pave Wood Road, it should be dealt with at a Meeting at that time. In response to an inquiry from Callihan, Mordkin said that there had been no information provided to substantiate that the Town was partially at fault because of a delay in the approval process. Mercatoris said that he felt they should focus on fixing the problem rather than fixing the blame. Mercatoris proposed that this Meeting be continued to next week to complete unfinished business scheduled on the Agenda for this Meeting and determine the progress made on Wood Road at that time before taking action. Wilkinson made a motion to table this discussion and action to the continuation of this Meeting to be held on November 27, 2006, which would be scheduled to begin at 4:00 p.m. Mordkin seconded the motion. The motion to table was approved by a vote of 5 in favor to 0 opposed. Blumenthal stated that he would be unavailable on November 27th and requested a discussion regarding the construction trailers located in Lot C. Conrad explained that the developer submitted an application in October, 2006 for use of Lot C as a location for a trailer court site, and was issued a Record of Decision on October 10, 2006 by the Planning Director that allowed Ten trailers at the site. Recently he was informed that the owner planned to leave the trailers at that location. Mercatoris stated that he did not feel it appropriate for the three trailers to remain at their current location 11-20-06 T,C. Cont to 11-27-06 Page 19 of 33 throughout the winter. Blumenthal reported that prior to the time when Conrad issued the Record of Decision for the developer to allow a trailer compound, the Enclave entered into an agreement with the Brush Creek Partnership for the new trailer location and to some degree on Lot C. He said the private agreement provided that the trailers would be moved to the new trailer location, and that there would not be any trailers. He said that he did not want to do anything at this time that would interfere with construction on Wood Road, and would not have an issue if removal of the trailers were to be delayed by two or three weeks, although it was his opinion that the trailers would need to be removed from their current location and moved to the new trailer compound location. Blumenthal said that the agreement was specific to the layout design where the trailers would be located, stipulates that the trailers were not to protrude above grade and provides for location of trailers only and not for fuel storage tanks and other construction materials that the developer had placed in the compound area. Mercatoris said that the Town could not enforce private agreements. Conrad requested Council direction regarding the three trailers and said that the area where the three trailers are located was not an authorized staging area on the diagram provided by the developer to the Town for this period of time. O'Connor said that the trailer area on the Building No. 12 site was for trailers only and there was no excuse for other materials or equipment to be in that area. He explained that there is a Qwest duct that runs through the middle of the site, which was scheduled for rework during the past summer and was not completed as scheduled. He said that he couldn't guarantee when Qwest would get the work done, he has limited control over Qwest and when the duct is removed the trailers can then be moved into the corner as designed and the materials could be removed. He said that the tops of the trailers would be visible, although if they are placed as designed; the view from the Enclave should look over the trailers. He agreed to move the trailers if Council directed him to do so, although he did not know where he would move them to at this time. O'Connor requested time to research the Construction Management Plan and requested that the discussion be continued to the November 27, 2006 Town Council Meeting, Blumenthal agreed to work with O'Connor on a timetable to remove the trailers, although said that at some point he would need to ensure his membership that those trailers would be removed and he would enforce his rights within the terms of the agreement if necessary. Mercatoris stated that this discussion would be continued to the continuation of today's Meeting on November 27, 2006. He urged the community to promote a positive attitude about the construction that would encourage guests to return to the Village. Item No. 13, cont'd: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Third Amendment to the Center site, specifically involving: 11-20-06 T.C. Cont to 11-27-06 Page 20 of 33 o Free-market multi-family residential mix o Commercial program Mercatoris explained that this Meeting would be continued to November 27, 2006 and would include further discussion as well as the Public Hearing on this item. Representing the applicant, Suzanne Richmond requested discussion on two urgent matters at this time and explained that consultant Chris Payne, whose availability was very limited had flown in from Denver for this Meeting. NOTE: Council called for a break at this time and reconvened the Meeting at 9:50 p.m. Chris Payne, with the law firm out of Denver said that the applicant was committed to Community Serving Commercial purposes for the Snowmass Center. He explained that 80-percent of the expanded square footage of the Snowmass Center would be for Community Serving purposes. He said the question was what to do with the remaining 20-percent of the uncategorized space. He referred to the applicant's proposal regarding the commercial mix for Council review, discuss and identify the appropriate uses for the remaining 20-percent that would be acceptable to both the Town and the developer. Richmond reviewed the list of proposed commercial uses for each floor of the Snowmass Center. Council discussed the additional floor space on the first level that would be reserved for future expansion of the grocery store, which could be sub-leased to various businesses until needed. Council suggested that staff provide a list of businesses to choose from to determine those that could be appropriate for location within the grocery store, and requested that that the applicant identify the condominium units if they were planned to be a part of the plan, that there not be condominium units of a large size such as 25,000 square feet for future protection of the uses Conrad stated that the applicant was comfortable in not creating commercial units for sale at this time. He explained the charts provided in the Information Packet for this Meeting, which listed uses that were not specifically listed as Community Serving Commercial list, although might qualify as being under MU-2 category uses. Council reviewed the list and provided direction to staff. Council requested more retail that would meet the needs of the community rather than those that would appeal more to the tourist and allow for locally operated "mom and pop" businesses that serve the needs of the community, and stated concerns about property management offices in relation to the number of parking spaces they would need. After further discussion, Council agreed to review the proposed percentage of uses and the charts and provide further direction at the November 27, 2006 Council Meeting. Blumenthal said that he felt the community expects 100-percent Community Service Commercial activities at the Center, and the other acknowledgement could satisfy all the other requests. He said the Town cannot control the rent, but if a proportionate percentage of the Center was required to be leased to locally-owned and operated businesses, it would set the tone for what the rents could be in those areas, which 11-20-06 T.C. Cont to 11-27-06 Page 21 of 33 would be a viable means to protect the local business community because the community expects the "mom and pop" businesses to be at the Center. He suggested that Council set aside a percentage of the Center for the locally-owned and operated businesses, which will set the level for the rents to be affordable if Council can make that condition. He stated that he felt the gas station should be added to the list as one of the essential public services and that it was in the same category as the market, pharmacy, and post office. Blumenthal suggested that the areas proposed for subdividing and subleasing within the grocery store area be considered carefully to protect the existing locally owned businesses. Chuck Zeitz said that he felt the frontage road contributed to the success of his business by providing visibility and parking within easy walking distance, asked where the frontage roads were to be located within the development plan in relation to the businesses, and the amount of exposure the businesses would have to passing traffic. In response to a request made by Richmond, Council stated that they were committed to address the Snowmass Center issues and conduct the application review process as thoroughly and quickly as possible. Mercatoris stated that this Public Hearing and discussions on this Agenda Item would be continued to a Council Meeting to be held on Monday, November 27, 2006 at 4:00 p.m. He reported that continued discussions on the Wood Road Update and Trailer Park Location Update would be held at the November 27, 2006 Meeting, as well as the remainder of this Meeting Agenda. Item No. 14: COMMITTEE REPORTS/CALENDARS This Item was continued to the November 27, 2006 Council Meeting. Item No. 15: EXECUTIVE SESSION This Item was continued to the November 27, 2006 Council Meeting. Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss one item: a) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6- 402(4)(f)(1) and Snowmass Village Municipal Code Section 2-45(c)(6); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering item (a) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at the Executive Session. Item No. 16: ADJOURNMENT 11-20-06 T.C. Cont to 11-27-06 Page 22 of 33 At 11:20 p.m. Mayor Mercatoris stated that this Meeting would be continued to November 27, 2006 at 4:00 p.m. SNOWMASS VILLAGE REGULAR MEETING AGENDA NOVEMBER 20, 2006 CONTINUED TO NOVEMBER 27, 2006 Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Reed Lewis, John Wilkinson, Arnold Mordkin, and Sally Sparhawk COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Hunt Walker, Acting Town Manager; John Dresser, Town Attorney; Chris Conrad, Planning Director; Rhonda B. Coxon, Town Clerk; Marianne Rakowski, Finance Director; Jason Haber, Economic Resource Director; David Peckler, Transportation Director; Jim Wahlstrom, Senior Planner; and Donna J. Garcia-Spaulding, Deputy Town Clerk; PUBLIC PRESENT: Rick Griffin, Mel Blumenthal, Dr. Rachel Langsum, Michael O' Connor, Mary Harris, Don Schuster, Steve (SM Sun), Carolyn Purvis, Bob Purvis, Paul Fee, Carey Shanks, Scott Callahan, Suzanne Richmond, Steve Alldredge, Barbara Wicks, Chris Wicks, and other members of the public interested in items for this Agenda. OLD BUSINESS Item No. 2: PUBLIC NON-AGENDA ITEMS There were no Public comments at this time. Item No. 3: COUNCIL UPDATES Snowmass Center Building Lease Arnie opposed because all the commitments of the entire agreement have not been met. Mayor Mercatoris stated that the lease should be put in the Town's name with the goal of extending the lease so that any group that may use it during the summer of 2008 are accommodated. There must be a way that the Town pays for it. Such details as 11-20-06 T.C. Cont to 11-27-06 Page 23 of 33 parking lot spaces still need to be defined. He recommended proceeding with the lease transfer now and defined details to be resolved in a good faith manner. The SVRA currently holds the lease if the dual ownership would be willing to grant them the extension, then when the Town takes over the lease we could accept that extension as a part of the lease acceptance. We could probably do it without taking over the lease. But his main goal is to try to keep the transition between SVRA group sales and the Town Group Sales and the meeting spaces available in this community and continue to service the guests without the guests being drawn into it and suffering. He wants to figure out a way to work through it, rather than saying we aren't interested in the lease. Bob Purvis representing the Marketing & Special Events And Group Sales Board suggested that SRA continues to exist as the obligated party for the existing Bedford Ballroom lease and this way the could sign the extension and the Town could agree to treat that extension under the same terms and conditions as the existing lease. Language within the lease agreement transfer would state that the Town will treat the extension as the same as it treats the existing term; just agreeing that we continue on for five months longer. John Dresser stated that - that would work and the Town would not want this to be a waiver of any rights that the Town has under the transition agreement. Sally Sparhawk stated that she would like to keep the businesses running, to work it out so that the lease can get signed, and the Town still holds some rights. She would be much in favor of that. Council Member Lewis agreed with Sparhawk. John Wilkinson stated he would like to expedite the lease transfer done and keep the negotiations going and keep the hammer in place. Arnie re-emphasized that the language needs to be very carefully crafted to make it perfectly clear that the Town is not waiving any rights that we already have and if the deal falls through it falls through. John Dresser stated that the landlord has concern with an option. He does not think that it was ever contemplated by the transition agreement that the SVRA could exercise their option to extend the lease for 10 years. Some of the things that the landlord wants is that the option goes away, maintenance on the building be maintained by the leaseholder of the premises. Bedford Lease Mary Harris requested extension of this lease from April 2008 to August of 2008 as soon as possible due to a group coming in for ten weeks, who have booked 100 rooms at a $300,000 total revenue and stated that she was under the impression that the Town Attorney had the contract in hand for the extension and it was all negotiated with the Gouls. Dresser stated that he has not seen any authority from the Marketing Board that says go ahead and extend this. He has been told that they wanted to do it and went back and negotiated it and got the Gouls approval. He has not received the final documents because his orders were that this does not happen until the deed happens. Mercatoris stated that Town Council wants to work hand-in-hand with the Snowmass 11-20-06 T.C. Cont to 11-27-06 Page 24 of 33 Village Resort Association (SVRA) and the Marketing Board to make the extension happen and Council will be happy to tell the Gouls that the Town thinks that they should give SVRA is this the extension for the summer only and forget the option period because that would probably throw a monkey wrench in that would completely throw everything out of wake. Council will be getting a report from the MSEB formerly when they meet on the 6th so I think that SVRA can go to your group and let them know that this is all in the works. Mercatoris further recommended that the Lodging Group or the Town Group Sales Dept. go forward with the contract. Council Member Mordkin explained that he received an e-mail stating that the SVRA intended to sell the property to Chaffin and Light and that at the time the agreement was developed with the SVRA, it was anticipated that the SVRA would enter into negotiations and an agreement with the Chaffin and Light organization regarding the swimming pool property and it was the unanimous consensus of Council that the declaring rights had to be removed. He said that the value of that land would be significantly diminished if declaring rights still exist on the property, and if removed would significantly enhance the value of the property. Referring to the e-mail, Mordkin said the e-mail indicated that SVRA was using the conveyance from SVRA to the Town as a bargaining tool and said he would refuse to sign the deed as long as the declaring rights exist. A recent telephone call from Hiram of SVRA to the Mayor suggested that the Town was not using its best efforts toward correcting an error on the Plat. Mercatoris reported that he informed Hiram the map was the best representation that Town's legal staff could identify when attempting to determine ownership of the properties. Mordkin recommended that the Town not sign to authorize completion of the Lease Transfer until the land ownership issue was resolved. Mercatoris said that he felt the goal should be to have the lease in the Town's name, extend the lease to accommodate groups that plan to use the facility in 2008, the Town should pay for the expenses involved to remedy the outstanding issues, sign the Lease Transfer in good faith that all the outstanding issues would be resolved without the need for the Town to take over the lease from SVRA in an effort to make the transition from SVRA Group Sales and the Town Group Sales and allow the meeting space to continue to serve the guests. Mary Harris stated that she thinks it's unfortunate that the timing of all of this and that Arnie, if you want this agreement to move forward with SRA you need to meet with SRA and become better informed since he has a lot of information that is not true. Somehow Council is misinterpreting what SRA IS DOING and the two organizations have to now get together and make this work. Marketing and Special Events Board (MSEB) member Bob Purvis suggested that as the obligated party for the existing Bedford Ballroom Lease, the Town could 'sign the Extension on behalf of SVRA and agree to treat the Extension under the same terms and conditions as the existing term of the Lease. He explained the Lease Assignment and Transfer would not take place, although the Town could continue on with the Lease as it exists for an additional five months. Attorney Dresser provided his comments and cautioned against language that might waive existing Town rights. 11-20-06 T.C. Cont to 11-27-06 Page 25 of 33 Council agreed to work with SVRA and the MSEB to develop the Lease Extension, recommend that the Gouls provide an extension for the summer only, suggested that the MSEB fund and recommend that the responsible party move forward on the contracts. Harris suggested Council meet with SVRA to clarify assumptions. Purvis asked that Council direct the Town Attorney to move forward expediently to plan an amicable agreement with Gouls because this issue had been delayed for some time and time is now of the essence. Mordkin stated that it was not appropriate for the Town to negotiate a lease for the SVRA. Dresser stated that he had been directed to develop an Extension, not a Lease Assignment, which was in the Landlords sole and absolute discretion. Dresser said he would report to Council as soon as he receives indication of what the Landlord would agree to. Item No. 4: WOOD ROAD PAVING UPDATE Public Works Director and Acting Town Manager Hunt Walker reported that Wood Road had been paved for the Thanksgiving Holiday. He explained that a section of the road located above the bridge was currently at 8.92-percent grade, and recommended acceptance of the road, as it now exists for the duration of the Winter Season. Walker reported the contractor confirmed that final finished grade at final completion of the Road would be 8-percent, and explained that final changes to grading and paving would be done In the Spring of 2007. Mike O'Connor of Intrawest/Brush Creek Development Company stated that he accepted responsibility and realized financial implications as associated with Wood Road. He suggested that Intrawest/Brush Creek Development Company provide funds comparable to what the financial implications would have been incurred by the Town to arrange for two or three community meetings to help alleviate some of the community frustration and anxiety, explain past year construction events and develop a better plan for the upcoming year. O'Connor outlined outstanding construction items that needed to take place on Wood Road including completion of sewer tie-ins above the Funnel Bridge, requiring one lane closure for two days and two or three days for the asphalt to cure, working through the night of the first day, rebuilding a more durable road and asphalt surface than currently exists; installation of a settling bridge as required by Snowmass Water and Sanitation District (SWSD) to ensure that settling does not occur on the Road and which would require one lane closure for one day and include drainage work, shouldering, and guardrails. He requested that this portion of the construction begin as soon as possible during the upcoming week to ensure that the work was completed and the Road paved and open before High Season begins. Mayor Mercatoris stated that there was a motion and second on the table, which was made at the November 20, 2006 Council Meeting to assess a fine against Brush Creek Development LLC for failure to complete work on schedule. Mordkin asked that Council accept the offer made by the developer of Base Village construction project to pay approximately $13,000 from November 10 through November 23, 2006 and that the amount be used toward a beautification project to be 0 11-20-06 T.C. Cont to 11-27-06 Page 26 of 33 identified by Council. He withdrew his motion made at the November 20, 2006 Meeting based upon Council approval to assess the fine. Wilkinson withdrew the Second to the motion. Walker explained that Town Policy did not allow road cuts after October 15th with the exception of special circumstances, and recommended that the developer be allowed to cut Wood Road for the purpose of construction as outlined above. The Applicant explained the reasons why this construction needs to be completed now rather than waiting until spring of 2007. He said that all the construction would be completed by December 15, 2006 and it would not be necessary to close Wood Road again until after April 15, 2007 except for deliveries, etc. related to normal construction activity. O'Connor agreed to Council's request to devise a method to screen the scaffolding left in the staging area during the Winter months and discuss possibilities for the scaffolding to be removed at a Civil Meeting scheduled for November 28, 2006. He also said that he would identify the Wood Road closure dates for advance notification to the appropriate parties. Council stated their appreciation to the developer for making the effort to have Wood Road open and in good condition before the Thanksgiving Holiday. Council agreed to the Wood Road construction and road closures as requested, asked that Walker determine if there were safety concerns regarding the current location of the scaffolding and asked that the developer place reflectors on the jersey barriers. Planning Director Chris Conrad explained the issue regarding the trailer facility site and the trailers that remained adjacent to Lot C. He suggested at the November 20th Council Meeting that the developer submit a letter to the Town explaining the situation and identifying when the trailers would be relocated to the appropriate area. Conrad said that the developer created 120 of the required 150 parking spaces before the Thanksgiving Holiday and asked when the remaining parking spaces would be provided. He reported that the developer indicated that they would like the trailers to remain at their current location throughout the winter season, if not indefinitely. He explained the stipulations set forth in his Record of Decision, the Construction Management Plan (CMP), the Agreement regarding this issue between the Enclave Homeowners Association and the developer, and requested Council direction. O'Connor stated that the CMP was developed with the goal to achieve the plan. He said although he continues to contact Quest on a daily basis, Quest had not removed their duct as scheduled during the past Summer, which limits the trailer site and prevents the developer from moving the three trailers to the assigned location. O'Connor explained that construction of the additional 30 parking spaces was delayed due to Wood Road construction, although the 30 spaces would be completed before the Christmas Holiday season, reported that the Enclave HOA agreed to work with the developer until Qwest removes the duct and the three trailers can be relocated, agreed to remove the construction material from the Lot C site and construct a planting of landscaping to buffer the view of the trailer staging area from the Enclave. He stressed the necessity to utilize the staging area to support the needs of the construction project, and reported that the contractor's personnel could be staged inside the parking structure and White's Construction trailers would be removed during the next construction season. 11-20-06 T.C. Cont to 11-27-06 Page 27 of 33 After further discussion, a majority of Council agreed that the three trailers could remain in Lot C if the applicant could provide the 30 additional parking spaces in the Lot before the Christmas Season, and requested that removal of the trailers be a priority and the Town notified of the date set for removal in the Spring. Conrad stated that he would amend the Record of Decision to reflect this decision. O'Connor agreed to meet with Conrad and define a specific staging area in their Construction Management Plan diagrams where all materials, equipment, trailers and vehicles would be contained in one area for the Summer construction season. O'Connor explained the provision for skier access from Lot C and shuttle bus accessibility. The question of parking fees for Lot C would be discussed at a later date and requirements and necessary amendments to the CMP would be discussed with staff on an ongoing basis. NOTE: Council called for a break at this time and reconvened the Meeting at 5:45 p.m. Item No. 5: FINANCIAL ADVISORY BOARD RECOMMENDATION ON LAND VALUATION Council Member John Wilkinson made a motion to accept the Financial Advisory Board's (FAB) recommendation on land valuation and directed the FAB to conduct an inventory survey of Town-owned properties and incorporate that into a formal appraisal of fair market value when the property is sold, seconded by Council Member Lewis. The vote was approved by 5 in favor and 0 opposed. Item No. 13: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Third Amendment to the Center site, specifically involving: Free-market multi-family residential mix Commercial program Mayor Mercatoris opened the Public Hearing at 5:45 p.m. Conrad introduced the item and referred to the applicant's proposal for the commercial component for the Snowmass Center. Developer Pat Smith explained the interior layout and plan for the Village Market and the additional space allotted to them for future expansion, which until expansion becomes necessary, the Market would sub-lease the additional space to Community Serving businesses. He proposed that 15,000 of the 27,721 square feet of Community Serving businesses be allotted for the grocery store use. Council stated concerns that the grocery store space could be sold in the future and the landlord might choose to lease the additional space to a competing business, and requested that the grocery store space be restricted in such a way to ensure that it remains as grocery store use in the future. Smith provided a drawing and identified the locations of the businesses within the building, parking and exterior and interior accesses to each business location as proposed. 11-20-06 T.C. Cont to 11-27-06 Page 28 of 33 Council discussed interior access and suggested that the developer provide a model of the building identifying the locations of proposed businesses, parking and access for clarification purposes. Council requested a restriction on the amount of square footage allowed per business, and no more than 4,000 square feet be allowed for real estate businesses on the lower level and could not include more than two real estate businesses within that 4,000 square feet. Lewis suggested 100-percent of the businesses on the main level be Community Serving businesses. Paul Fee said that he felt the locations of the businesses within the Center should be up to the community and expressed a concern that the grocery store would need to be accessed by escalator or elevator, and that the post office and grocery store would be located on two separate levels of the building. He suggested a petition be developed and submitted to the Postal Department to provide home mail delivery, which would alleviate traffic congestion at the Center and lessen traffic impact on Town roads. Wilkinson and Mercatoris reported on recent efforts made in an effort to get home mail delivery in Snowmass Village. In response to an inquiry from Steve Alldredge of the Snowmass Sun, Wilkinson said that he did not feel it would be viable for business operations to locate more than one of the same type of business in the Center unless demand indicated such. Council and Smith reviewed the list of Community Serving Businesses and determined the type of businesses that they felt would be appropriate for location on each level of the building. Smith suggested professional office space be limited to approximately 7,000 square feet that would include 400 square feet for vertical circulation, and suggested 4,000 square feet of that could be for real estate offices. Council requested that there be no more than two real estate offices within the 4,000 square foot allotment. Smith also requested a small space for an information kiosk and an additional 2,000 square feet be allowed for use as a temporary space for Hyatt sales. He explained that after the first phase of the Hyatt is sold out, the space could be used for a non-real estate business. Suzanne Richmond suggested up to 8,000 square feet of restaurant space that would include a minimum of four restaurants Council requested that the developer refine his proposal and present the proposed businesses and square footage amounts on a floor-by-floor basis at the next Meeting. NOTE: Council called for a break at this time and reconvened the Meeting at 6:45 p.m. Mercatoris confirmed with the developer that information contained in the developer's proposal related to requirements for future modifications to the Community-Based Commercial Use restrictions could be struck from the document, and clarified that the developer would be required to appear before Council for any future changes to the agreed-upon individual square footage of a business. Steve Wicks of Sundance Drug explained he felt the best strategy of Community Serving Retail in Snowmass Village for the next 30-years that would allow him to remain in business was to create a shopping center that works and a building that would be full of tenants, exciting, convenient, appealing and have a good pedestrian flow that would 11-20-06 T.C. Cont to 11-27-06 Page 29 of 33 create a desire for people to shop at the Center. He said that there is more to creating a successful shopping center than the retail mix, and explained that he had been working with the developer to create healthy retail ecology for the Center, and would report to Council whether or not the design would meet the criteria. Paul'Kraus said the locals are asking for a Center that they feel they can use. Wicks stressed his desire that the building be appealing, although stated a concern that common area expenses and maintenance could make it difficult to maintain reasonable prices for customers, and agreed to develop and provide Council with a list of items that would help businesses succeed. Mordkin suggested the common expenses be shared between the Community Based Retail and the residential component of the project. In response to a comment from Alldredge, Mordkin said that the Town could not pay a share of the costs without forming a special district. Smith said that he explored all the issues regarding the residential mix with Hyatt and was satisfied with the current presentation. Sparhawk stated her concern was that the units are rented on a continual basis. She said the Hyatt was the expert in rentals and she would be satisfied if Hyatt believes they can keep the units rented and if they provide for smaller lock-off units. Smith explained that all of the five-bedroom condos have lock-offs and by definition, Hyatt has bought the contract for the 43 fractional units and the fractional ownerships are in the Hyatt program, and whole ownership condominiums are fully owned just as if they were purchasing a home. He said that the availability of the number of rooms a renter would be able to mix-and-match would fit a niche that would not be available anywhere else in the community, and which would be supported by a use plan that the owners would have to be involved in because the owners would be buying from Hyatt. He said the contract with Hyatt would be for 20- years, renewable in 5-year increments, and that anyone in the fractional-ownership program would be allowed to purchase more than one share, although their use time would be limited to a 30-days stay. Council majority stated that they were comfortable with the residential mix as proposed, and requested that the developer investigate a means to limit the maximum number of fractional ownership integrals any one person could buy, in order to ensure that the unit could be rented on a continual basis and therefore maintain the number of hotbeds available. There being no further comments, at 8:10 p.m. Mercatoris stated that this Public Hearing would be continued to the December 4, 2006 Council Meeting scheduled to begin at 3:00 p.m. Council requested an overlay of Base Village and Snowmass Center construction schedules before discussions begin regarding phasing and the beginning date for construction of the Snowmass Center project. Smith said that he is working on a program that integrates scheduling for Base Village, the Snowmass Center and Town Hall projects. Suzanne Richmond listed the items to be discussed at the November 4, 2006 Meeting. 11-20-06 T.C. Cont to 11-27-06 Page 30 of 33 Attorney Dresser stated a concern that the weekly Council Meeting schedule and extensive length of recent Meetings was over-burdening staff. Speaking for the majority of staff, he said that due to time constraints, Town staff would set items for discussion at future Meetings. Conrad said that all the items requested would be included on the next Meeting Agenda, although depending on the length of topic discussions, all items may not be discussed at that Meeting. Items on the list that are not discussed would be carried over to the next Meeting Agenda. Council agreed and stated their understanding of the situation. Item No. 6: REQUEST FOR PROPOSALS — ENTRYWAY SERVICE STATION This Item was discussed during the November 20, 2006 Town Council Meeting therefore, Council moved to the next Item. Item No. 7: APPROVAL OF MEETING MINUTES FOR: 10-09-06 This Item was discussed during the November 20, 2006 Town Council Meeting therefore, Council moved to the next Item. NEW BUSINESS Item No. 8: OATHS OF OFFICE — NEW COUNCIL MEMBERS This Item was discussed during the November 20, 2006 Town Council Meeting therefore, Council moved to the next Item. Item No. 9: ELECT MAYOR PRO-TEM This Item was discussed during the November 20, 2006 Town Council Meeting therefore, Council moved to the next Item. DISCUSSION AGENDA Item No. 10: RESOLUTION NO. 59, SERIES OF 2006 — COUNCIL MEMBER APPRECIATION: A RESOLUTION EXPRESSING APPRECIATION TO BILL BOINEAU FOR HIS SERVICE AS COUNCIL MEMBER ON THE SNOWMASS VILLAGE TOWN COUNCIL This Item was discussed during the November 20, 2006 Town Council Meeting therefore, Council moved to the next Item. Item No. 11: RESOLUTION NO. 51, SERIES OF 2006 —TOWN COUNCIL REGULAR MEETING DATES 2007: A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF JANUARY 2007 THROUGH DECEMBER 2007 11-20-06 T.C. Cont to 11-27-06 Page 31 of 33 This Item was discussed during the November 20, 2006 Town Council Meeting therefore, Council moved to the next Item. Item No. 12: MALL TRANSIT STATION UPDATE This Item was discussed during the November 20, 2006 Town Council Meeting therefore, Council moved to the next Item. Item No. 14: COMMITTEE REPORTS/CALENDARS Relevant to Administrative Modifications Mordkin stated a concern regarding Council's knowledge of administrative modifications approved by the Planning Director for Base Village. After further discussion, Council directed staff to notify the Town Manager of pending modifications throughout the Town and the Town Manager notify Council of modifications that might be of concern to Council. Relevant to Wood Road Intersection Stop Siqn Mordkin requested that staff research the stop sign at the Basalt roundabout adjacent to the Post Office, which says "Right turn permitted without stopping" and report back to Council whether a similar stop sign may be place at the Wood Road and Carriage Way intersection. Relevant to Government Television Wilkinson requested that staff call the Grassroots Government Television Station and inform them that their new person quit televising the Town Council Meeting 40-minutes early and therefore the community did not hear the Council comments at the end of today's Meeting. Relevant to Carriage Way Closure Wilkinson stated that a sign at the Carriage Way location says that individuals can only get to certain associations due to road closure did not make sense, and requested that Walker take a look at this sign as well as other signs throughout SMV that no longer make sense. Relevant to Recycling Wilkinson requested that staff investigate a way to provide a recycling bin for the community to dispose of their magazines, papers, etc. Relevant to Street Sweeping Wilkinson requested that the Town Manager investigate a complaint he received relating to appropriate street-sweeping equipment and make sure the community streets are kept cleaner and requested that related costs be charged back to Base Village. Relevant to On-call Shuttle Bus Services Wilkinson requested that Walker investigate the on-call shuttle bus services on Route No. 2 because riders are calling and being told that they couldn't be shuttled. 11-20-06 T.C. Cont to 11-27-06 Page 32 of 33 Relevant to Smoking Ordinance Wilkinson requested that the Town Attorney draft an amendment to the Smoking Ordinance, which he requested some time ago. Relevant to Advisory Boards - Planning Commission Wilkinson requested that staff revise the Planning Commission regulations to allow alternates to vote, change the required quorum to three members within a seven- member board. Council requested that this be done during the next year vacancy time period and that the Town attorney provide a draft Ordinance to amend the Municipal Code reflecting these revisions at a Meeting in the near future. Relevant to Frequency of Town Council Meeting After much discussion concerning over-burdening Town staff, Council stated that they are sensitive to staff's workload and that they are willing to limit the number of Council Meetings to two meetings per month. Town Attorney Dresser explained that staff would need to check and see if consultants are scheduled for December Meetings. Mayor Mercatoris stated that he would work to develop Meeting Agendas that would be less burdensome for staff. Relevant to Town Council Community Assignments Mordkin stated that he would like to continue as Council representative on the Roaring Fork Transportation Board (RFTA) and Lewis agreed to serve as alternate on the RFTA Board. Wilkinson stated that as Lewis would be the new Council representative, he would bring Lewis up to date on issues of the Ruedi Water & Power Board. Wilkinson stated that he would like to remain as Council representative on the Nordic Council. Relevant to Don Schuster's Request Mordkin reported that he e-mailed Council Members regarding a conversation he had with Don Schuster, and Schuster was now requesting that both he and the Mayor participate in the December 14, 2006 meeting. Mordkin's response to Schuster was that he would be happy to be one of the Council Members present as long as Council majority approves. Mayor Mercatoris stated that he would also be happy to be involved in that meeting. Council stated their approval of the request. At 9:05 p.m. Council Member Mordkin made a motion to convene to Executive Session, seconded by Council Member Wilkinson. The motion was approved by 5 in favor and 0 opposed. Item No. 15: EXECUTIVE SESSION: Town Council will now meet in Executive Session pursuant to C.R.S. 24-6- 402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss one item: b) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6- 402(4)(f)(1) and Snowmass Village Municipal Code Section 2-45(c)(6); 11-20-06 T.C. Cont to 11-27-06 Page 33 of 33 Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose oaf considering item (a) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at the Executive Session. At 9:40 p.m. Council Member Mordkin made a motion to reconvene the Regular Town Council Meeting, seconded by Council Member Wilkinson. The motion was approved by 5 in favor and 0 opposed. Item No. 16: ADJOURNMENT Council Member Lewis made a motion to adjourn the Regular Town Council Meeting, seconded by Council Member Sparhawk. The motion was approved by 5 in favor and 0 opposed. The Meeting adjourned at 9:41 p.m. Submitted By: Rhonda B. Coxon, Town Clerk AND- Donna J. Garcia-Spaulding, Deputy Town Clerk SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO.1 MEETING MINUTES DECEMBER 11, 2006 Mayor Mercatoris called to order the Meeting of the General Improvement District No. 1 Board on Monday, December 11, 2006 at 4:00 p.m. Item No. 1: ROLL CALL BOARD MEMBERS PRESENT: Douglas Mercatoris, Reed Lewis, Arnold Mordkin, Sally Sparhawk and John Wilkinson BOARD MEMBERS ABSENT: All Board Members were present. STAFF PRESENT: Hunt Walker, Acting Town Manager and Public Works Director; John Dresser, Town Attorney; Marianne Rakowski, Advisory Board Member; Rhonda Coxon, Town Clerk PUBLIC PRESENT:, Steve Aldridge Election —Chairman of the Board Mordkin made a motion to nominate Mercatoris for Chairman of the General Improvement District No. 1 (GID) Board. Lewis seconded the motion. There being no further nominations, the motion was approved by a vote of 5 in favor to 0 opposed. Mordkin made a motion to appoint Reed Lewis to the GID Board as successor to past Board Member Bill Boineau. Sparhawk seconded the motion. There being no further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 2: RESOLUTION NO. 3, SERIES OF 2006 — ADOPTING A BUDGET AND APPROPRIATING SUMS OF MONEY FOR 2007: CONSIDERATION OF A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO, AND ADOPTING A BUDGET AND APPROPRIATING SUMS OF MONEY FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2007 AND ENDING ON THE LAST DAY OF DECEMBER, 2007 Rakowski introduced the Budget for administration and operating expenses for the GID, developed in conjunction with the Metro District (MD) Budget. She said that this Resolution adopts and appropriates the funds for 2007 for the GID. Lewis questioned Skycab operating costs and snowmelting of Lower Carriage Way and Wood Road have significantly increased in subsequent years. Rakowski explained that operating costs for the Skycab and snowmelting of Lower Carriage 12-11-06 T.C. Page 2 of 13 Way and Wood Road significantly increase in subsequent years since the snowmelting costs were based on completion of the road, and which only reflects a portion of the operating expenses for 2008. She stated that if the assessed valuation increases above that which was projected, additional funds would be available to operate the Skycab additional hours. Mercatoris explained that the GID was currently the only funding source available for Skycab non-skiing operational hours. Mordkin made a motion to approve Resolution No. 3, 2006, seconded by Wilkinson. There being no further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 3: RESOLUTION NO. 4, SERIES OF 2006 — GENERAL PROPERTY TAX LEVY: CONSIDERATION OF A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2007 TO HELP DEFRAY THE OPERATING COSTS OF THE SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE TOWN OF SNOWMASS VILLAGE, FOR THE 2007 BUDGET YEAR. Sparhawk made a motion to approve Resolution No. 4, Series of 2006, seconded by Wilkinson. Rakowski stated that this Resolution sets the mill levy at 20 mills for the GID in conformance with the recently approved election ballot question for three years at 20-mills. She explained that this was based on the GID Budget adopted in Resolution No. 4, Series of 2006 and the certified final assessed valuation from Pitkin County. Dresser stated that this also complies with the terms of the Intergovernmental Agreement between the GID and the MD. There being no further discussion, the Resolution was approved by a vote of 5 in favor to 0 opposed. Item No. 4: APPROVAL OF MEETING MINUTES FOR: 08-21-06. 09-05-06 and 09-18-06 Wilkinson made a motion to approve the Meeting Minutes as listed above. Sparhawk seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Mordkin and Lewis were not in attendance at the Meetings and therefore abstained. Item No. 5: ADJOURNMENT There being no further discussion, Lewis made a motion to adjourn the Meeting, seconded by Sparhawk. The Meeting adjourned at 4:12 p.m. SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES DECEMBER 11, 2006 Mayor Mercatoris called to order the Special Meeting of the Snowmass Village Town Council on Monday, December 11, 2006 at 4:30 p.m. 12-11-06 T.C. Page 3 of 13 Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, John Wilkinson, Arnold Mordkin, Reed Lewis and Sally Sparhawk COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Hunt Walker, Acting Town Manager and Public Works Director; John Dresser, Town Attorney; Rhonda Coxon, Town Clerk; David Peckler, Transportation Director; Dean Gordon, Town Engineer; Jim Wahlstrom, Senior Planner; Jason Haber, Economic Resource Director PUBLIC PRESENT: Bob Purvis, Carolyn Purvis, Joel Tarrington, Carey Shanks, Mike Gonzales, Tom Yocum, Clark Atkinson, Jeff Head, Clark Atkinson, Deb Whitty, Jeff Jandgeian, Rick Griffin, Michael Sura, Jan Head, Wayne Floyd, Steve Wickes, and other members of the public interested in Agenda items for this Meeting. Item No. 2: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda items. COUNCIL COMMENTS Massopoly Sparhawk encouraged the public to get involved in the Massopoly scheduled for Tuesday, December 12, 2007 from 4:00 p.m. to 7:00 p.m. Weed Calendar Sparhawk reported that the annual Weed Calendar was available with photos taken by Ann Larson. Time Limit for Council Comments Sparhawk reported that she received public complaints regarding the length of Town Council Meetings and asked that Council keep their comments to a 5-minute time limit. Moment of Silence Mercatoris requested a moment of silence in respect for members of the community who recently passed away including Maureen Rogers, Mary Desmond, Mary Jane Miller, and Jim Snobble. 12-11-06 T.C. Page 4 of 13 Item No. 3: PUBLIC HEARING — 2007 ROAD MILL LEVY FUND: TO RECEIVE PUBLIC COMMENT ON THE TOWN OF SNOWMASS VILLAGE ROAD MILL LEVY FUND FOR THE YEAR 2007 Walker referred to a draft list of Road Fund projects for 2007. He explained it was anticipated that a majority of the funds available would be used to perform asphalt overlays on the list of roads provided for this Meeting. He stated that staff would inspect the roads again in March of 2007, make additions or deletions to the project list and develop an asphalt overlay bid package in April of 2007. Extensive work on Daly Lane, Campground Lane, and Elbert Lane had been postponed due to the expectation of the West Village Revitalization project that could possibly change the configuration of the roads within the next two years. Mordkin requested that Walker discuss the list with Council in the Spring before beginning work on the roads. Wilkinson asked if it would be possible to keep the snow within the right-of-ways and prevent the snow from being plowed onto private lawns. Walker explained that in some cases the Town has no alternative, and if the Town encroaches on private property the Town would pay for any damages incurred, although some property owners have landscaped onto public right-of-way. He said that the Town clears the ditches in the Spring of each year. Wilkinson asked if there were an opportunity to make the roads wider to create a safe walking area in residential neighborhoods. Walker stated that when this was suggested in the past the neighborhood homeowners involved were opposed to a walkway or sidewalk along the roads adjacent to their properties. Mercatoris stated that homeowners who would like to have a walkway along roads adjacent to their properties could approach Council with the request before March of 2007. Mayor Mercatoris opened the Public Hearing at 4:41 p.m. There being no public comments, Mercatoris closed the Public Hearing at 4:42 p.m. Item No. 4: RESOLUTION NO. 63, SERIES OF 2006 — GENERAL PROPERTY TAX LEVY: CONSIDERATION OF A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2007 TO HELP DEFRAY THE COST OF GOVERNMENT FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO; AND TO PAY GENERAL OBLIGATION BOND PRINCIPAL, INTEREST AND RELATED COSTS AND FOR THE TOWN'S ROAD IMPROVEMENT PROGRAM, FOR THE 2007 BUDGET YEAR. Mordkin made a motion to approve Resolution No. 63, Series of 2006, seconded by Sparhawk. Rakowski stated that this Resolution sets the mill levy for collection of property taxes in 2007 for the General Fund, the Debt Service Fund and the Road Mill Levy Fund, based on certified assessed valuations set by Pitkin County. She said that it is necessary to set the mill levy in order to receive the funds next year that support the various budgets including the General Fund, the Road Mill Levy Fund and the property taxes that the Town needs to collect to pay the Town's debt service plans. She explained that this was all approved by the voters in the past and varies based on the budget needs and the assessed value. Rakowski said that the 12-11-06 T.C. Page 5 of 13 General Fund was also subject to Tabor limitations. She said that the increase equates to approximately $150,000, or 3.88-percent in collections for all the Funds and the total mill levy was only increasing by .31 due to the addition of the Recreation Center Bonds, which required the Town to assess an additional mill levy to collect the property taxes to pay for the Recreation Center. Capitalized interest of 60,000 would offset the total payment on the $151,000 Recreation Center bonds, which leaves $90,000 to be assessed. After further discussion, the Resolution was approved by a vote of 5 in favor to 0 opposed. NOTE: Council chose to hear Item No. 7 at this time. Item No. 7: MANAGER'S REPORT o Route 2 Bus Service o Funnel Bridge Walker explained that at a previous Meeting, Council requested an update on Route 2 Bus Service. He referred to a memo from Transportation Director David Peckler describing the problems associated with providing scheduled Route 2 Bus Service, and stated his support of Peckler's position to provide Route 2 service on an "on demand" basis until Wood Road is opened and the Crestwood bus stop is available. Council requested that staff place a note on the bus stop sign to inform riders that they need to call ahead for bus service. Mercatoris provided an update on Wood Road construction and explained that the concrete would be cured and ready for use no later than tomorrow, which would allow bus service to continue on normal schedule at the Crestwood. Council requested that Walker investigate when normal bus service would resume to service the Clinic and that he develop a more appropriate interim solution. Item No. 5: SERVICE STATION NEGOTIATING COMMITTEE REPORT Economic Resource Director Jason Haber stated that Council directed staff to develop this Committee to negotiate and construct a framework for a lease agreement that would enable the Snowmass Conoco to be relocated on Town- owned land at the Entryway. He said the Committee developed a framework that would be consistent with the Financial Advisory Board (FAB) Land Use Policy recommendation. The Committee committed to goals to retain a service station in Snowmass Village and assure a long-term provision of that type of service, to establish an equitable financing arrangement for the construction and operation of the service station and to develop an agreement that minimized or eliminated any transfer of value from the public to the private hands and reach a "0" subsidy arrangement. Haber reviewed the list of components addressed by the Committee. He explained that estimated costs to build a service station at the Entryway would be $1.4M with commitments of $1.1 M from the Brush Creek Capital Holdings (BCCH) and 300,000 from the owners of the Conoco. The Committee agreed with the FAB that it would be necessary to conduct a formal appraisal and BCCH agreed to pay costs 12-11-06 T.C. Page 6 of 13 for the appraisal. For the purposes of a lease arrangement exercise, the Committee used the most recent estimate of the land value of$1.2M, that would probably be higher once the current value is established, and was based on a proposal received by the Town a few years ago. Based on consultations with the Town's Financial Advisors, a lease multiplier of 5-percent was accepted as the Town's likely future cost of debt, which equated to the base rent target of $60,000 per year. The Conoco Operators have agreed to pay a base rent of$40,000, which was generally consistent with their recent historic lease payments. BCCH also agreed to construct space attached to the service station for use as a Visitor Information Center. Haber explained a fuel-volume override to close the remaining financial gap that would be approximately $.08 per gallon paid by the Operator on fuel sales over his recent historic average, in addition to the base rent. He said that in order to allow for moving costs and other costs associated during the first year of the lease term, the fuel volume override would not begin until the second year of operation regardless of actual sales volume. Haber explained discussions regarding service and product offerings, fuel pricing, and a letter from BCCH that outlined commitments they were willing to make in an effort to determine a solution. He requested Council authorize the Acting Town Manager to issue a letter authorizing BCCH or Snowmass Resort Conoco Operators to submit an application for Land Use Special Review while staff continues to work out this issue in order to move the process forward. In response to an inquiry from Tom Yocum, Haber said that the Operators are required to provide automotive repair services six days a week, nine hours per day during the ski season and from June 15th through September 15 of each year, however the services would be available as prescribed during the last two weeks of September when Village occupancy during that period reaches Summertime average occupancy. Fuel pumps would be open and accessible 24-hours per day, seven days per week and emergency towing/roadside service would be provided at times consistent with the hours of operation for automotive repairs. After hours on- call service phone numbers would be provided and responded to by Conoco staff or T&V Towing. Further information on the Visitors Center would be determined and provided at a future date. Council discussed the in-kind contributions in relation to visitor information being provided by the service station operators. Bob Purvis stated the importance of 24- hour access to the Visitors Center operation, and suggested a kiosk similar to an ATM, whereby guests could obtain information electronically, and whereby the Town could sell advertising space to help cover the costs. Lewis stated a concern it may be confusing to guests if there were too many places to obtain information. He also stated a concern that the Town was being pressured with the contingency that BCCH would provide the funds outlined in their letter from Pat Smith if the Snowmass Center review was completed by a specified time. Wilkinson stated concerns regarding plans to construct the larger Visitor Center as a part of the Entryway Plan and the recommendation that Council dictate the price of gasoline. He said he felt the Operators need to determine what they can do to have 12-11-06 T.C. Page 7 of 13 their services meet the costs. Purvis explained the recommendation of fuel price fixing. Mordkin requested that the service station off-season hours of operation and a provision for environmental impairment insurance provisions be included in the lease document. He stated dismay that BCCH was asking for no later than June for delivery of an "at risk" permit for excavation of the Center in return for the contributions offered in Smith's letter. Mercatoris suggested staff provide both a fair market value and a restricted use valuation for the land. Purvis explained the lease/build process and explained that the purpose of including Smith's letter in the Information Packet for this Meeting was to outline his proposed contributions. Rick Griffin stated that the two appraisals may exceed the amount BHHC was willing to pay, which would require the Town to pay the difference. Mercatoris agreed with Council's concerns regarding Smith's requests in return for the contributions, and said that public land was valuable, although the public's desire was for this piece of property to be used for a service station. Carey Shanks stated that the letter from Smith was misconstrued and was not intended to be perceived as an ultimatum or to put pressure on the Town, but was intended to explain what the developer needs to have the financing mechanism in place that would provide the financing and economics from the Center that would be necessary to support the contributions offered by Smith, which was not offered by anyone else. Yocum suggested that it would save $1 M if the service station were to remain at its current location and build a small Visitors Center. Mayor Mercatoris stated that the issues would be further discussed after the Town receives an appraisal on the land at the Entryway. Mordkin made a motion for Council, as the landowner, to allow the applicant to include Town land in an appropriate Land Use Application. Sparhawk seconded the motion. After further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Council directed staff to proceed with a land appraisal on the Entryway site identified for construction of a service station. Bob Purvis outlined the remaining steps that would be necessary for the applicant to begin a Land Use Review process. Joel Tarrington explained that any Community Benefits provided by the Snowmass Center applicant would not be considered as Town assets or a Town subsidy. Rick Griffin stated that the lease payment would be paid to the Town by the Service Station Operator for the use of the land, and the developer would build the building as a Community Benefit. In response to an inquiry from Michael Sura, Mercatoris stated the Committee proposed that the Town lease the land to the Service Station Operators, and the building plan, design, landscaping and construction would be paid for by a third party. The Town would have the option to purchase the building for $1.00 at the end of the lease period. Mercatoris stated that the Town advertised a Request for Proposals and contacted every operator within the Roaring Fork Valley to determine if any were interested in operating this service station, and did not receive any proposals or responses of 12-11-06 T.C. Page 8 of 13 interest. Greg Long stated that the current operator of the Conoco did not submit a proposal in response to the RFP. NOTE: Council called for a break at this time and reconvened the Meeting at 6:15 p.m. Item No. 6: CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Senior Planner Jim Wahlstrom outlined the core issues for discussion including the Construction Management and Phasing Plan, Landscape and Main Streetscape Design Plans, and continuation of items from the last Meeting. He stated that the Town's Landscape Engineer would not be available at this Meeting. Mayor Mercatoris opened the Public Hearing at 6:16 p.m. Deb Whitty of Whitty and Associates outlined the Lighting Plan. Wahlstrom stated that the Planning Commission recommendations would be incorporated into the Resolution of approval. Council questioned the Lighting Plan for clarification purposes, and requested that lighting be sufficient to address safety issues, identification of items presented as non-conforming, inclusion of all non-conforming items contrary to current Code approved by the Building Official, and that handrail lighting on the Woodbridge not be visible to the surrounding area or from the road. Clark Atkinson of Shaw Construction presented the Construction Management Plan objectives in provide a safe site, segregate the public from construction, minimize disruption to community, facilitate ongoing operations of the resort and Center essential uses, minimize the duration and environmental impact and balance public benefits with cost of the project. He explained that there were six Plans over a 48- month construction duration to achieve phased occupancy, accommodate the peak seasons resort activities and provide continual operation of the essential use operations. He presented seven options of different permeatations and their timelines for construction of the Center, and recommended Option No. 1 to achieve the balance of all the objectives presented. Council discussed safety issues related to pedestrian movement, accommodations for special events, traffic circulation, parking, delivery access to essential facilities during construction of the roundabout, parking during phases of construction, and provided their comments. Council suggested a drive-up window at the market to pick up groceries, and requested that the applicant have a plan in place to accommodate trail users during the timeframe when the trail would be closed at Brush Creek Road. Mayor Mercatoris suggested the applicant discuss possible parking on Alpine Bank property to access the essential businesses during construction, and provision of a 12-11-06 T.C. Page 9 of 13 drive-up location to pick up groceries with people to monitor the traffic movement during business hours along with the additional parking spaces recommended by the Planning Commission. Mordkin stated that he considered the parking spaces as proposed for location behind the Center for access to essential businesses as a fatal flaw and he would not vote in favor of the parking as presented. He asked that the applicant provide 50 parking spaces in much closer proximity to the Post Office, drug store and grocery store. Wahlstrom confirmed that the existing elevator and stairway would remain in operation until construction was completed on the new Town Hall and Town employees were moved to the new location. Council requested more convenient parking for access to the essential businesses at the Center. An unidentified gentleman clarified the location of surface level parking during Phases two and three, and accommodations for construction trucks to prevent dirt and dust on roadways. This same gentleman provided graphs indicating the average daily truck counts and the amount of construction truck traffic representing mass excavation throughout the construction phases and construction of the roundabout. He also identified locations of truck access and egress areas that would include manned monitoring, and traffic circulation on upper and lower Kearns Road. Hunt Walker stated that the final truck circulation plan would be identified when the Construction Management Plan for the roundabout was finalized. Council stated concerns regarding management of simultaneous mass excavation of the Weston, Snowmass Center, Town Hall and roundabout, and the possibility of delaying mass excavation of the roundabout or the Snowmass Center and the affect a delay in construction of the roundabout would have on the whole project. Dresser stated that delaying the roundabout would not be an alternative since it was an entitlement that had been contracted and scheduled as a part of the Base Village PUD process. Mike Gonzales of WestPac suggested that the developers of Base Village, the Center and Town Hall meet to discuss the issue and develop a manageable plan agreeable to all three developers and the Town for mass excavation, installation of utilities, bridges and retaining wall construction, and the level of acceptable tolerance. Atkinson explained that a delay in mass excavation for the Center would result in an increased number of construction vehicles per day during mass excavation. Town engineer Dean Gordon requested that the amount of dirt to be transported off the three sites be compared to that transported from construction sites in 2006 and projected out, using that comparison. Atkinson stated that the information he provided was based on Base Village excavation numbers. Gonzales suggested utilizing the number of trucks and amount of materials excavated during construction of the roundabout at the Entryway. Council stated a concern regarding operation of the tandum trucks on icy roads. Council requested that the traffic generated from projects not exceed the Level of Service (LOS) identified for Town roads, that the larger amount of truck traffic be realized during off-season months, and coordination of construction traffic to create the least amount of impacts over the shortest period of time possible. 12-11-06 T.C. Page 10 of 13 Atkinson summarized Council direction which included that the applicant convene a meeting with the three project representatives and the Town to develop a manageable plan that would include construction of the roundabout, provide additional information related to the roundabout timing and scope, investigate the possibility of providing parking closer to the Post Office, market and retail businesses that would be open during construction, and provide further information regarding access to the trail during construction. He stated that the current Woodbridge Bridge would remain in place until the new Bridge was completed. Mercatoris requested that the applicant provide information regarding traffic control for the roundabout, turnaround areas, temporary parking areas, bus areas, etc., and additional information related to the compounded effects of the Center and Base Village construction. Council discussed issues for discussion at the next Meeting. At 8:20 p.m. Mayor Mercatoris stated that this Public Hearing would be continued to the December 18, 2006 Regular Town Council Meeting scheduled to begin at 4:00 p.m. NOTE: Council called for a break at this time and reconvened the Meeting at 8:35 p.m. Hunt Walker informed Council that he provided information regarding the delay that would be realized if Intrawest were to remove the beams and scaffolding at the Funnel Bridge. After visiting the site, the Town Engineer, Chief of Police and Walker agreed that it would not be a safety concern to leave the beams and scaffolding in place until the Spring of 2007. He said that if the work were to be done at this time, it would cause disruption in traffic flow. Michael O'Connor of Intrawest informed Council of his plan to minimize safety concerns and disruption to traffic when the scaffolding and beams are removed. He reported that the work would require approximately two, thirty-minute road closures during one day to complete the work and outlined dates and times for road closures to provide for sufficient support for the bridge, clearance for the road under the bridge and posting signage at Brush Creek and Wood Roads to make truckers aware of clearance of the bridge. Mordkin said that he remains concerned as long as the pile-ons remain on the left side when driving down toward Brush Creek where there is a series of scaffolding separated by a jersey wall, and where a car might slide and jump the jersey wall and hit the scaffolding that was holding up the bridge. O'Connor explained that the Bridge was supported by welded and secured beams, not the scaffolding. Mordkin suggested that the work be done during nighttime hours to avoid disrupting traffic. Sparhawk stated that she would be more concerned for the safety of workers working at night and driving on icy roads than for the safety of the bridge, and felt that the scaffolding and beams could remain as long as it was determined to be safe. Mercatoris said that he would be in favor of two, thirty-minute road closures during one day to complete the work. Walker said that the ditches would also need to be pulled and fencing constructed, which would take additional time. He said that he would discuss the issue at the weekly meeting with Intrawest and provide a report to Council. 12-11-06 T.C. Page 11 of 13 Mercatoris stated a concern that bus service to the Clinic would not be provided during the construction. He requested that Walker discuss this issue at the weekly meeting with Intrawest and develop a means that would provide bus service to the Clinic. Council concurred with staff's recommendation to leave the scaffolding in place until next Spring. Item No. 8: APPROVAL OF MEETING MINUTES FOR 10-23-06 Wilkinson made a motion to approve the Meeting Minutes as listed above. Mercatoris seconded the motion. Mordkin requested that in the Minutes of 10-23-06, Page 9, fifth paragraph, the name "Hooker" be replaced with "Benson". On a side note, Mordkin stated that the Deed from the prior landowner of Lots 1 and 2, Wildoak Subdivision included a statement that the "lots shall forever be one", and stated his dismay that the Deed was never disclosed to Council and Council was not informed that the Deed included the statement. He also requested that on Page 8, sixth paragraph, the phrase "consensus of Council" be replaced with "majority of Council, and on Page 8, second paragraph, second to the last sentence, the space left blank should be filled with the word "site'. There being no further additions or corrections, the Minutes were approved as amended by a vote of 4 in favor to 0 opposed. Council Member Lewis abstained, stating that he was not a Council Member at the time of this Meeting. Item No. 9: COMMITTEE REPORTS/CALENDARS Dirt on Wood Road Mordkin stated there was still a lot of construction dirt on Wood Road. Walker explained that road base with fines in it was placed on the road to provide better traction. Mordkin requested that the material be washed off the road. Mordkin said that construction traffic from the Woodrun Place project was also tracking dirt on Wood Road. He said dirt was also being tracked from the Base Village development where an opening was made by removing a section of Jersey barrier, which trucks have been using as an access and tracking mud and dirt onto the road. He said trucks are also using another area just below the new bridge, and dirt was being tracked onto the road from Lot C, where the plan was to surface the Lot with a non-tracking material. Trees on Lot C In response to an inquiry from Mordkin, O'Connor said that the trees placed on Lot C were Christmas trees without roots that are watered and frozen and would last throughout the winter and that the trees would be replaced with rooted trees in the Spring. Gas Valve Equipment O'Connor stated that the concrete structures around the gas valve equipment located near the bridge would be hidden with stone walls and surrounded by landscaping, and was not within the Town right-of-way. 12-11-06 T.C. Page 12 of 13 Dirt and Dust O'Connor stated that he was continually discussing the dirt and dust problem with the contractor in an effort to get the contractor to eliminate tracking dirt onto the road. He outlined all the efforts made to develop a means to address the issue and said that he would continue to work toward a solution. Comment of Thanks Lewis stated his appreciation to Intrawest for hosting and inviting Council to a recent party. Mercatoris stated the importance to have Wood Road open and paved before Thanksgiving, getting the ski amenities up and running sooner than later and screening the site. CORE Meeting Sparhawk reported that she attended and facilitated a Center for Office Resource Energy (CORE) meeting earlier today. She said that environmental efforts are being made throughout the Valley and reported that CORE was in the process of developing a Valley-wide comprehensive environmental plan. Mordkin suggested reinstatement of the "Toilet Rebate Program", which was a very successful water- saving program in the past, where regular toilets were replaced with low water flow toilets. Council Retreat Planning Mercatoris requested that staff begin planning for a Council/Senior Staff Retreat, and requested a full-day Retreat at a nearby location, and a social dinner. Town Manager Selection Process Walker stated that a selected list of Town Manager applications would be provided to the Town Manager Selection Committee for interviews to begin on December 18, 2006. He said an outline of the process was mailed to the Selection Committee members for review and comment. He outlined the process where Council would make the final decision. Dresser clarified that the Committee would interview the 18 applicants on December 18th and make a recommendation to Council. Council would then interview the final 18 applicants on January 3, 2007, and review Committee recommendations after Council completes their interviews. Mordkin requested that Walker provide the e-mail from Walker sent to the Executive Search Firm outlining the process, and the response from the Firm. Mercatoris stated that this issue would be further discussed at the next Council Meeting. RFTA Meeting Wilkinson reported that he attended a Roaring Fork Transportation Meeting (RFTA) in Glenwood Springs during the past week. He said the group approved the trail work that would extend the to Glenwood Springs by Summer of 2007. He said that he would be attending a RFTA Corridor Enforcement Commission Meeting during the upcoming week. Reudi Water and Power Board Meetinq Wilkinson reported that he attended a Reudi Water and Power Board Authority Meeting in Glenwood Springs during the past week. He said the group discussed a means to pump water from the Green River to the Front Range. 12-11-06 T.C. Page 13 of 13 Christmas Tree Sales Operation - Lighting In response to an inquiry from Wilkinson, Walker stated that he had been working with the Christmas Tree Sales operator located at the Entryway regarding lighting complaints. He said that lighting was approved in the Temporary Use Permit for the operation and he has asked that the operator try using various selections of the Rodeo lighting to try to address the issue. Lighting Ordinance Wilkinson requested a future discussion regarding the possibility of including allowable lighting colors and dates for Holiday lighting in the Lighting Ordinance. Burlingame Lift Mordkin requested information regarding the dates for construction of the Burlingame Lift included in the Mountain Master Plan. Gondola Operations Mordkin requested a report on the agreement with ASC, which stated that they would fund operations of the gondola for five years. Mercatoris stated that the agreement was for the Town to notify ASC when they were ready for the operation to begin following construction of the Westin Hotel Faraway Road Bus Stop - Snowplowing Mordkin requested that when snowplowing Brush Creek Road, the trucks lift the snowplows at the Faraway bus stop. He said this would prevent the snowplows from pushing the snow into the bus stop area. Sponsorship Request— US Ski Team In response to an inquiry from Mordkin, Mercatoris said that he provided a copy of a letter received from Elizabeth Woods of US Ski Team Development to Susan Hamley of the Marketing and Special Events Board and invited Woods to attend a Town Council Meeting to discuss her request that the Town sponsor the organization. Council/Staff Retreat Council reviewed their calendars and identified January 29, 2007 as the date for the Council/Staff Retreat. Council directed staff to identify a location. Item No. 10: ADJOURNMENT There being no further business, Sparhawk made a motion to adjourn the Meeting, seconded by Wilkinson. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 9:45 p.m. Submitted By, Rhonda B. Coxon, Town Clerk S Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 New Year's Day Town Council Special Meeting TOSV office's 9:00 am closed 7 8 9 10 11 12 13 Town Council Meeting 4:00 pm 14 15 16 17 18 19 20 Martin Luther Town Council Town Council King Day Social Special Meeting 6:00-7:30 pm 9:00 am TOSV office's The Snowmass closed Club/Club Room 21 22 23 24 25 26 27 Town Council Water& Meeting Sanitation Joint 4:00 pm Board Meeting 9:00 am 28 29 30 31 Council and Staff Retreat 9:00 am-4:30 Pon Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 Town Council Meeting 4:00 pm 11 12 13 14 15 16 17 EOTC Meeting Aspen CouncilIVChambers 4:00pm Valentine's Day 18 19 20 21 22 23 24 Town Council Meeting 4:00 pm 1 Presidents Day TOSV office's closed 25 26 27 28 Transmittal Design Workshop,Inc. Landscape Architecture To: Jim Wahlstrom, Community Land Planning Development Department,Town Urban Design of Snowmass Village Strategic Services From:Suzanne Richman, Design Workshop Date:January 16, 2007 Project Name: Snowmass Center Project#: 3629 Subject: Submittal for Meeting of January 22, 2007 Copy To: BCCH, File The following items are transmitted: FV Herewith F Separate Cover 9— As Requested 1— For Review 1J For Files I` For Approval F For Information We are sending you twelve sets of the following: Community Serving Commercial Chart Assay Hill Bridge Connection -Plan, section, elevation and detail Assay Hill Bridge Connection -Illustration Relocated Pedestrian Trail Plan Sheet A202a and enlarged plan of receiving area Color coded parking plans, sheets A202 to A 207 including color coded restroom areas I have also enclosed a written response to you email. Thank you. CERVED JAN 16 2007 Snowiness Village Community Development 9-Jan-07 Snowmass Center Redevelopment PUD Guide Community Serving Commercial Uses A Allowed N Not Allowed Community Serving Commercial Use Level 1 Level 1 Main Upper IN GrocerV NOT in Grocery Level 28 Level 3 Community Retail Art and Craft Supplies N A A A Art Galleries and Dealers N N A' A' Boutique N A A A Cooking Supplies A A A A Designer Clothing Store N A A A Drug Store/Pharmacy* A N A N Dry Goods N A A A Furniture Design and Sales N A A A Furniture Store N A A A Garden Supplies N A A A General Apparel (excluding Fur Stores)_N_ A A _A Gift Shop N A A A Grocery Store* A N A N Hardware A A A A Homeware A A A _A Jewelry and Service 2 _ N N A2 A2 Kitchen and Appliance Store N A A A Liquor Store _ A A __ A N Pet Supplies A A A A Pipe, Cigar and Tobacco Store N A A A Shoe Store N A A A Sunglass Shop Tanning Salon N A A A Tattoo/Piercing Parlor N A A _A Toy Store N A A A T-shirt and Souvenirs N N A3 A3 Variety Store N A A A Vitamin and Food Supplement Store A A A A Notes Grocery store, drug store and government offices(post office)are exempt from maximum size constraints. Minimum 15,000 sf on level 1 for grocery store/market and uses within store 1 Maximum one art gallery per level on levels 2 and 3. 2 Maximum one jewelry store of 750 sf. 3 Maximum one T-shirt and souvenir store on levels 2 and 3 4 Maximum one electronics/computer store on levels 2 and 3 8 The maximum area for any one store on level 2 is 6,000 sf. The store may have additional floor area on another level. However,the grocery store, drug store and government offices(including post office) are exempt from maximum size constraints. Page 1 of 4 Snowmass Center Redevelopment PUD Guide Community Serving Commercial Uses A Allowed N Not Allowed Community Serving Commercial Use Level 9 Level 1 Main Upper IN Grocery Separate Store Level 28 Level 3 Community Services Alterations A N A A Animal Grooming N A A A Audio Visual_Equipment and Repair N A A A Banking A A A A Barber Shop N N A A Beauty Shop N N A A Cellular and Wireless Sales and Service A A A A Dance Studio N N A A Dry Cleaners A N A° A° Electronics/Computer Hardware/N N A A Software Sales and Support" Financial Institutions N N A A_ Florist A N A A Locksmith A N A _A Massage Parlor _ N A A A Office Supply N _ A A A Mailing/Delivery Service N N A A Printing/Copying Services _ N N A A Repair related to allowed uses in this category A A A A Salon N N A A Shoe Repair A N A A Sign Shop N A A A Travel Agency N N A A Watch Repair and Sales N A A A Notes Grocery store, drug store and government offices (post office) are exempt from maximum size constraints. Minimum 15,000 sf on level 1 for grocery store/market and uses within store 1 Maximum one art gallery per level on levels 2 and 3. 2 Maximum one jewelry store of 750 sf. 3 Maximum one T-shirt and souvenir store on levels 2 and 3 4 Maximum one electronics/computer store on levels 2 and 3 8 The maximum area for any one store on level 2 is 6,000 sf.The store may have additional floor area on another level. However,the grocery store, drug store and government offices (including post office) are exempt from maximum size constraints. Page 2 of 4 Snowmass Center Redevelopment PUD Guide Community Serving Commercial Uses A Allowed N Not Allowed Community Serving Commercial Use Level 1 Level 1 Main Upper IN Grocery Separate Store Level 28 Level 3 Recreational/Hobby Book Store A _A A A Fitness- Personal Training, Yoga N N A A Health Club or other Recreational Facility Music Store A A A A Photography Store A A A A Video Store A A A A Restaurants/Eateries 5 Bakery/Pastry Shop A N A5 A5 Cafe A N A5 A5 Candy Store A A A5 A5 Catering A N A5 A5 Coffee Shop A N A5 AS Delicatessen A A A5 A5 Gourmet Foods A A A5 A5 Ice Cream Parlor A A A5 As Juice Shop_ A A A5 A5 Restaurant A N As —— A5 — Entertainment Arcade N N A A Commercial Entertainment N N A A excluding adult uses) Movie Theatre N N A A Night Club N N A A Performing Arts N N A A Theatre N N A A Youth Center N N A A Notes 5 On level 2, maximum 8,000 sf restaurant/eatery use,minimum 4,000 sf. 6 On level 2, maximum 7,000 sf professional offices. Each office to be a maximum of 2,000 sf on level 2. 8 The maximum area for anyone store on level 2 is 6,000 sf. The store may have additional floor area on another level. However,the grocery store, drug store and government offices(including post office) are exempt from maximum size constraints. Page 3 of 4 Snowmass Center Redevelopment PUD Guide Community Serving Commercial Uses A Allowed N Not Allowed Community Serving Commercial Use Level 1 Level 1 Main Upper IN Grocery Separate Store Level 28 Level 3 Professional Offices 6 Associations and Organizations N N A6 A6 Audio-visual Consulting N N A6 A6 Building Contractors N N A6 A6 including plumbing and electrical) Employment Agency N N A6 A6 Government Offices (including Post Office)* N N A6 A6 Housecleaning and Janitorial Services N N A6 A6 Insurance Office N . N A6 A6 Interior Decorating N N A6 A6 Medical Offices e.g. Chiropractor, Dental N N A6 A6 Opticians and Therapeutic Offices Landscape Contractors N N A6 A6 Private Clubs N N A6 A6 Professional Services N N A6 A6 e.g. Architecture and Engineering Property Management Offices N N A6 As Publishing N N A6 A6 Real Estate Offices 7 N N A6 A6 For additional uses not listed in the chart above: A use that is not specifically called out, but is clearly part of an included type of use, e.g. a specific type of professional service, is permitted in the same way the type of use is permitted. A use that is not specifically called out, but is very similar to an included type of use, as determined by the Planning Director, is permitted in the same way the type of use is permitted. Notes Grocery store., drug store and government offices (post office) are exempt from maximum size constraints. Minimum 15,000 sf on level 1 for grocery store/market and uses within store 1 Maximum one art gallery per level on levels 2 and 3. 2 Maximum one jewelry store of 750 sf. 3 Maximum one T-shirt and souvenir store on levels 2 and 3 4 Maximum one electronics/computer store on levels 2 and 3 5 On level 2, maximum 8,000 sf restaurantleatery use,minimum 4,000 sf. 6 On level 2, maximum 7,000 sf professionat..nffflms. Each office to be a maximum of 2,000 sf on level 2. 7 On level 2, maximum two permanent real estate offices of 4,000 sf total area. In addition,the owner/developer may have one temporary real estate office of up to 2,000 sf on level 2 through completion of sales for the project. 8 The maximum area for any one store on levers 6,000 sf.The store may have additional floor- on another Ievel.However,the grocery store, d[ug store and government offices(including post office) are exempt from maximum size constraints SEPARATE 11 " X 17" HANDOUT SNOWMASS CENTER ITEM JANUARY 22, 2007 TOWN COUNCIL MEETING INCLUDES: o Latest proposed commercial program matrix provided by Applicant in response to Council discussions on November 27, 2006; o Revised plan view, elevations and rendering for the proposed replacement and relocation of the wood bridge crossing over Brush Creek Road; o Enlargement of trail connection immediately behind the Center project; o Updated plans for the loading/service area; and o Parking level plans showing colored coded allocation of spaces by usage. OAIINNVDSJolivil IV :IrlflVrIlVAV AJODIsUff IHJL :iuvS :49vwI ONIA' 011041HI ma> iwc® mmuEwmnnroravrw wwzcnwix eraemeaw.+ a 1.. m. awim ASSAY HILL BRIDGE CROSS SECTION Cj BRIDGE SECTIO111. 1 O FAAL i I` 1 1 I l I I ASSAY HILL BRIDGE ELEVATION BAESH FENCING DETAIL 0 P, ca I I n 41 Q n a,P; I 1 11111 r , o. SHOWMASS CENTER REDEVELOPMENT ASSAY M( LL BRIDGE CONNECTION BRUSH CREEK CAPITAL HOLDINGS, LLC 16 January C Snowmess Ville SH UNUMBER LI- 5.2 Community Development t I Zvi t I SNOWMASS PILLAGE 7 4, 11 AM v i - Y Y. -- ` rylMltn 4r. y^_' r J Y». 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OJ Jy o PARKING KEY O PUBLIC RESTROOMS C7 SHARED RESIDENTIAL / COMMERCIAL PARKING TOTAL = 355 EMPLOYEE HOUSING PARKING TOTAL = 41 WHOLE OWNERSHIP PARKING TOTAL = 14 TOTAL PARKING 410 i Wo. dbddge Condominiums w q may- - r- ---- ----- T-" 6 Snowmass Center Redevelopment Snowmass Village, CO p0$ S PRCHJEC IRE MANNING O SCHEMATIC DESIGN : Market Level Elev. 8340. 0 A_ 202 PARKING KEY PUBLIC RESTROOMS SHARED RESIDENTIAL / COMMERCIAL PARKING TOTAL = 355 EMPLOYEE HOUSING PARKING TOTAL = 41 WHOLE OWNERSHIP PARKING TOTAL = 14 TOTAL PARKING 410 WoodbHdge s Ir I Contlominlums j i P` Irl N i a e 4 , o Snowmass Center Redevelopment Snowmass Village, CO p SS ARCH? TEUJRT t pr a 9 O SC H E M AT IC DE SI GN : Mid- Level Parking Elev. 8351. 0 A' ZO3 11 r —:- M mom 2e . ora5m PARKING KEY PUBLIC RESTROOMS O SHARED RESIDENTIAL / COMMERCIAL PARKING TOTAL = 355 EMPLOYEE HOUSING PARKING TOTAL = 41 WHOLE OWNERSHIP PARKING TOTAL = 14 TOTAL PARKING 410 Woodbridge L o,I t O F 0 Snowmass Center Office Building Snowmass Village, Colorado pOSS ARCHITECTURE* PANNING QS CH E M AT I C D ES I G N : Commercial Level Elev. 8362. 2 A- 204 n, 01- 15m PARKING KEY IJ PUBLIC RESTROOMS O SHARED RESIDENTIAL / COMMERCIAL PARKING TOTAL = 355 EMPLOYEE HOUSING PARKING TOTAL = 41 WHOLE OWNERSHIP PARKING TOTAL = 14 TOTAL PARKING 410 BE till F a` 0 AD Snowmass Center Office Building Snowmass Village, Colorado PR&$ ARCWTFMJRE PLnIVNING O SC HE M AT IC D ES I GN : Office Terrace Level Elev. 8377. 2 A- 205 PARKING KEY 0 PUBLIC RESTROOMS SHARED RESIDENTIAL / COMMERCIAL PARKING TOTAL = 355 EMPLOYEE HOUSING PARKING TOTAL = 41 WHOLE OWNERSHIP PARKING TOTAL = 14 TOTAL PARKING 410 r rr 79 UTFFM r 7a t r r r i r l r r y/ r ry rr r rr Snowmass Center Redevelopment Snowmass Village, CO p0$ S PftCNITECTI ftE- P'{ h kN,r O SC H E M AT IC DE SI G N : P.2 Level Parking Elev. 8387. 2 A- 206 PARKING KEY O PUBLIC RESTROOMS C7 SHARED RESIDENTIAL / C OMMERCIAL I PARKING TOTAL = 355 EMPLOYEE HOUSING Al' PAR KING TOTAL = 41 D WHOLE OWNERSHIP PARKING TOTAL = 14 i TOTAL PARKING 410 r o 62 61 era.-® r v/ f l/ fi/ Snowmass Center Redevelopment Snowmass Village, CO PRSS 4UIiEC" TURE- PLARNNC O SC H E M AT IC DE SI G N : Residences at Snowmass Center Elev. 8397. 2 n1-1" A' 207 w..., u. ou n, non... n, •••" imm f--—" r omr W.+ a5C1.. u, u.. . m nnu un., House