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04-02-07 Town Council Packetori8 '09'-1 t SNOWMASS VILLAGE REGULAR MEETING AGENDA APRIL 2, 2007 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE— ITEMS COULD START EARLIER OR LATER THAN THEIR STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: EXECUTIVE SESSION: Town Council will now meet in Executive Session pursuant to C.R.S. 24- 6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss two items: a) The purchase, acquisition, lease, transfer or sale of any real, personal, or other property interest pursuant to C.R.S. 24-6- 402(4)(a) and Snowmass Village Municipal Code Section 2-45 c)(1); and b) Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators, pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Village Municipal Code Section 2-45(c)(5); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) and (b) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Item No. 3: PUBLIC NON-AGENDA ITEMS 5-Minute Time Limit) Item No. 4: COUNCIL UPDATES Item No. 5: CONSTRUCTION COORDINATION AND IMPACT MITIGATION PLAN — 2007 PROJECT SEQUENCING DISCUSSION Russ Forrest/Jason Haber......................................................Page 1 (TAB A) Item No. 6: OPEN AND CONTINUATION OF PUBLIC HEARING AND DISCUSSION SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT (Continued from March 5, 2007 - Open Public Hearing and continue to May 21, 2007) Jim Wahlstrom.....................................................................Page 9 (TAB B) Item No. 7: RECREATION CENTER—GYM OPTIONS: TO DECIDE WHETHER OR NOT TO INITIATE DESIGN DEVELOPMENT OF ONE OF THE GYM OPTIONS Hunt Walker.......................................................................Page 12 (TAB C) 04-02-07 T.C. Page 2 of 2 Item No. 8: TOWN HALL— CONSTRUCTION UPDATE AND PROJECT DESIGN Jason Haber......................................................................Page 29 (TAB D). Item No. 9: SECOND READING —ORDINANCE NO. 06, SERIES OF 2007 —AN EX= OFFICIO MEMBER OF THE MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD: SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2, ARTICLE XIV OF THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE, REVISING THE COMPOSITION OF THE MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD OF THE TOWN OF SNOWMASS VILLAGE TO PROVIDE FOR AN EX-OFFICIO MEMBER OF THE MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD OF THE TOWN OF SNOWMASS VILLAGE John Dresser.....................................................................Page 36 (TAB E) Item No. 10: MANAGER'S REPORT...........................................................Page 40 (TAB F) Potential Outcomes for Town Council Retreat On April 10'" Snowmass Inn Reverter Claus Item No. 11: APPROVAL OF MEETING MINUTES FOR:................................Page 49 (TAB G) February 5, 2007 Regular Meeting Minutes Item No. 12: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS.....Page 59 (TAB H) Item No. 13: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. PLEASE JOIN TOWN COUNCIL FOR A SOCIAL AT TASTER'S AFTER TONIGHT'S MEETING. TOWN COUNCIL COMMUNIQUE Meeting Date: April 2, 2007 Agenda Item: Construction Coordination and Impact Mitigation Plan — 2007 PROJECT SEQUENCING DISCUSSION Presented By: Russ Forrest & Jason Haber, Economic Resource Director General Information:On February 26, 2007, Council directed staff to continue work on the CCIMP in an effort to provide Council with a planning tool that: 1. Establishes a set of acceptable thresholds to address the cumulative impacts of land development and construction; 2. Identifies conceptual and approved projects that are anticipated to be built over time throughout Snowmass Village; and 3. Identifies specific sequential timeframes within which, each particular project would likely become eligible to receive a Town Building Permit (based upon anticipated project approval timelines and compliance with tolerance thresholds for various types of impacts). The attached Staff Report provides a list of Impact Thresholds and Performance Standards for Council consideration, as well as a bar chart and graphic displays depicting development activity projected to occur through 2013. Council Options: 1. Provide feedback to staff concerning the overall goals of the CCIMP, the proposed Impact Thresholds, and the potential sequencing of Town-wide development. 2. Provide direction to staff concerning development of other tools, such as new ordinances, policies, and programs that Council may wish to develop and implement. Staff 1. That Council provide feedback to ensure that the Recommendations: stated purposes of the CCIMP are consistent with Council goals and objectives; 2. That Council either accept the proposed Impact Thresholds and Performance Standards, or provide specific feedback as to how these might be amended to satisfy any concerns; and 3. That Council direct staff to pursue: a. Development and implementation of a traffic monitoring program to ensure that an exceedence of the appropriate LOS threshold is not permitted for any individual project or the cumulative impact generated by multiple ongoing projects; b. Development and adoption of a vehicle and equipment idling standard; c. Development and adoption of a Noise Ordinance; d. Development and implementation of a water quality monitoring program; e. Development and adoption of an Ordinance allowing the Town to limit construction activities during special events and national holidays; f. Development and adoption of an enforcement policy; and g. Development and adoption of a performance- based Construction Management Plan Ordinance. Construction Coordination & Impact Mitigation Plan MCIMP) Staff Report — April 2, 2007 Background& Purpose On February 26, 2007, Council directed staff to continue work on the CCIMP in an effort to provide Council with a planning tool that: 1.Establishes a set of acceptable thresholds to address the cumulative impacts of land development and construction; 2.Identifies conceptual and approved projects that are anticipated to be built over time throughout Snowmass Village; and 3.Identifies specific sequential timeframes within which, each particular project would likely become eligible to receive a Town Building Permit based upon anticipated project approval timelines and compliance with tolerance thresholds for various types of impacts). The purpose of this tool was to: A. Provide Council with an unambiguous, Town-developed mechanism for regulating the quantity of construction (and construction-related impacts) that would be permitted at any given time; B. Provide the Community with a clear expectation of the overall plan for Village-wide development and the impacts associated therewith; and C. Ensure that a particular standard of livability will be maintained at all times, while providing the flexibility necessary to accommodate the changing needs of the development community. Impact Thresholds & Performance Standards With input from Town staff, Special District representatives, and the Town's environmental consultant, the following impact thresholds and performance standards are recommended for Council consideration: 1. Right of Way Impacts a. Other than for emergency responses, unanticipated road closures associated with construction activity will not be permitted. b. Traffic Control will be coordinated and managed on primary roadways to a maximum of: i. Two (2) Five-minute stops during the Summer Peak Season, ii. Two (2) Ten-minute stops during the shoulder seasons, and iii. No stops during the Winter Peak Season, Special Events, or Holidays. c. Contractors will be required to communicate and abide by clearly defined timeframes regarding the duration of ROW impacts. d. Contractors will proactively maintain and continuously monitor the cleanliness of public roadways. Any mud or dirt tracked into the ROW will be removed promptly. e. A one-way peak hour roadway traffic threshold of LOS "C" is established in the Town's Comprehensive Plan. The Town's traffic consultant is currently evaluating whether this threshold continues to be practical in the context of existing Town traffic characteristics. Staff expects to have more information, along with a recommended threshold for traffic impacts in time for the April 2nd Council meeting. f. Staff recommends development and implementation of a traffic monitoring program to ensure that an exceedence of the appropriate LOS threshold is not permitted for any individual project or the cumulative impact generated by multiple ongoing projects. 2. Air Quality a. Contractors will be required to submit a fugitive dust control plan addressing how dust will be kept to a minimum at the project site. Control options established by the Colorado Department of Public Health and Environment shall be implemented in all areas of disturbed earth, including temporary haul roads, material staging areas, and open excavations. Any visible dust migration coming off of a project site will require the immediate application of enhanced control measures. b. PM-10 monitoring will continue to measure the particulates most important to public health and safety. Allowable thresholds for this measurement include a 24-hour average not to exceed 150 ug/m3 and an annual average not to exceed 50 ug/m3. Upon recommendation from the Town's environmental consultant, additional monitors may be required during periods of heavy construction, and/or at locations adjacent to major development activity. c. Staff recommends development and adoption of a 10-minute idling standard for vehicles and equipment in order to limit construction- related emissions. This standard will not apply where idling is required for worker or site safety. 3. Noise a. Snowmass Village Municipal Code Section 18-3 limits excessive noise producing activity (above 60db, measured at the property line) to the hours of 7am-6pm, Monday through Saturday. b. Staff recommends development and adoption of a noise ordinance to establish maximum allowable daytime and construction-related noise standards. 4. Stormwater Management and Erosion Control a. Construction-caused water discoloration will not be permitted in Brush Creek or other waterways within the Town. b. Staff recommends development and implementation of a water quality monitoring program to ensure compliance with State Water Quality Control Board thresholds for various particulate and bacterial levels within Town waterways. 5. Customer Service and Public Information a. The Renaissance of Snowmass will be emphasized as a positive evolution of our resort community, with a clear message that the Town remains `open for business" during construction. b. Traffic control personnel will be trained and required to provide friendly customer service (i.e., a wave and a smile) and accurate visitor information. c. Clear, consistent, and honest information will be communicated through signage, print, radio, television, and web-based media. d. Residents and business owners will be actively informed of any construction activity proposed in close proximity to their properties. e. Weekly coordination meetings will be open to the public, and open lines of communication will be maintained between the Town, its Citizens, and the Development Community. 6. Transit Service a. Village Shuttle buses and RFTA service from the Village Mall (:15 & 45) will receive priority from traffic control personnel, such that reasonable headways can be maintained and transfers to regional bus service at the Brush Creek Intercept Lot will not be compromised. 7. Special Events a. Construction impacts will be effectively limited, or work stopped to accommodate major special events and holidays, including, but not limited to: Memorial Day Weekend, Chili Pepper and Brew Festival, Independence Day, Wellness Festival, Jazz Aspen-Snowmass, and weekly concerts and rodeos. b. Contractors will be required to meet commitments concerning limitations on road closures, noise, heavy equipment use, or other impactful activities to accommodate major special events. c. Staff recommends development of an Ordinance allowing the Town to prohibit construction activities during Special Events and National Holidays, which would be set on an annual basis by Council Resolution. 8. Public Safety a. Emergency access in and out of the Village, and to all locations throughout the Village, will be maintained at all times. b. Safe pedestrian & bike trail connections will be maintained throughout the Village. c. Work under construction will have the necessary permits (limiting at-risk" construction) and will be built according to plan. 9. Enforcement a. It is intended that the Impact Thresholds and Performance Standards described above would be applied to any active development project within the Town of Snowmass Village. b. As a guiding principle, the Town's enforcement tools will be applied firmly and consistently in order to develop a reasonable expectation on the part of the development community and to ensure greater compliance with established limits. c. Staff recommends the development and adoption of an enforcement policy that clearly identifies the steps to be taken and remedies pursued in events of non-compliance. Conceptual Proiect Sequencing Plan Given the relatively "known quantity" associated with development projects that are either currently under construction, or which have received approvals associated with a specific construction phasing plan, staff was able to create a fairly clear picture of the activity levels that will take place in the near future (i.e., through Spring 2008). Projecting anything beyond that timeframe is highly conceptual; however, an attempt has been made to apply realistic assumptions regarding both the Town's review/approval processes, as well as the intent expressed by various developers and project representatives concerning specific projects. The attached bar chart identifies several distinct development projects (or major phases thereof), and denotes the anticipated start-date, duration, and completion date of each. Maps denoting active projects by year are also attached to provide a graphic illustration of activity levels at various times between now and 2013. NOTE: Color copies of the map and chart attachments are on record with the Town Clerk's Office and available to the public by request. Please contact Amanda Hodges at (970) 923-3777 to request copies.) At this time, without clear definitions of the scope and impact mitigation plans for projects anticipated to be proposed in the future, it is impossible to state whether or not their construction would cause an exceedence of any given tolerance threshold at any given time. However, as projects become better defined through the development review process, and as individual Construction Management Plans are submitted, Council and staff will be able to require and ensure that any new development is in compliance with the adopted standards. Due to the importance of the individual CMP as a planning and enforcement tool, staff recommends the development and adoption of a performance-based Construction Management Plan Ordinance. Other CC/MP Strategies Implemented to Date 1 . Hiring of Construction Coordinator— Dave Shepard of Schmeuser- Gordon-Meyer has been engaged to serve the Town in this capacity. Mr. Shepard has already been preparing weekly construction activity reports, providing enforcement services in the field, and facilitating weekly coordination meetings among active contractors and developers. Mr. Shepard will serve as a single point-of-contact for all construction-related information, complaints, and enforcement activity. NOTE: Mr. Shepard can be reached by cell phone at (970) 309-2653. 2. Hiring a Town-wide Traffic Control Contractor— A-1 Traffic Control, based out of Silt, CO, has been engaged as the traffic control contractor to handle all traffic control on the Town's primary roadways. These include the following: Brush Creek Road Carriageway/Snowmelt Road Snowmass Club Circle Daly Lane Elbert Lane Fall Lane Owl Creek Road Highline Road Faraway Road to the driveway of the Ridge Condominiums Wood Road to the driveway of Wood Run V NOTE: Any questions or concerns regarding construction-related traffic control should be directed to Dave Shepard at (970) 309-2653. 3. Communications Plan - The Town's Community Relations Department has taken the lead to develop and implement several tools for disseminating construction-related information. Construction information is collected on a weekly, and even daily basis, and is being communicated in a number of ways. Among several other tools that are still in development, the following have already been put to use: weekly print-ads in the Snowmass Sun, The Renaissance Report, Town-wide informational maps identifying construction areas and impacts, weekly E-Bulletins and construction updates. This information initiative is already serving a positive role in facilitating the Town's revitalization effort. Council Action and Next Steps Staff is requesting Council feedback to ensure that the stated purposes of the CCIMP are consistent with Council goals and objectives. Furthermore, we would request that Council either accept the proposed Impact Thresholds and Performance Standards, or provide specific feedback as to how these might be amended to satisfy any concerns. In order to develop a complete set of tools for effectively implementing the CCIMP, staff is recommending that Council direct staff to pursue: 1. Development and implementation of a traffic monitoring program to ensure that an exceedence of the appropriate LOS threshold is not permitted for any individual project or the cumulative impact generated by multiple ongoing projects. 2. Development and adoption of a vehicle and equipment idling standard; 3. Development and adoption of a Noise Ordinance; 4. Development and implementation of a water quality monitoring program; 5. Development and adoption of an Ordinance allowing the Town to limit construction activities during special events and national holidays; 6. Development and adoption of an enforcement policy; and 7. Development and adoption of a performance-based Construction Management Plan Ordinance. Staff will be producing an estimate of the administrative costs for each of these recommended actions, and will develop a revenue plan for funding these costs. Upon direction to proceed, we would anticipate a return to Council within 45 days to follow up on these items. TOWN COUNCIL COMMUNIQUE Meeting Date: April 2, 2007 Agenda Item: OPEN AND CONTINUATION OF PUBLIC HEARING - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Continued from March 5, 2007 - Open Public Hearing and continue to May 21, 2007) Presented By: Jim Wahlstrom, Senior Planner Core Issues: Should this public hearing item be continued to May 21, 2007? General Info: Per the previous meeting discussions on February 5th that primarily focused upon proposed community purposes for the Center's variations, the Applicant has requested additional time beyond their last continuation request on March 5`h to address some of the concerns and related core issues for the project. See the attached letter dated March 14, 2007 from the Applicant explaining the reasons for the request. Pursuant to Code Section 16A-5-70(2)d, Continuance of public hearing, The body conducting the public hearing may, on its own motion or at the request of the applicant, continue the public hearing to a fixed date, time and place. An applicant shall have the right to request and be granted one (1) continuance. All subsequent continuances shall be granted at the discretion of the body conducting the public hearing only upon good cause shown." The chronological records of the project files and the related amendments show that the Applicant has previously requested continuation of the Town Council public hearing on May 15, August 7 and 21, 2006 and March 5, 2007. The initial public hearing before Town Council meeting occurred on February 21, 2006 and has been continued since that time. The Applicant's 1'` 2nd and 3rd Amendments to the Preliminary Plan application were accepted by separate resolutions subsequent to the initial public hearing. The Planning Commission also held concurrent reviews and public hearings on the 3rd amendment to the preliminary plan application, as remanded by Council. These hearings began on September 6, 2006, and the Planning Commission finished their review and recommendations via three separate resolutions as of November 1, 2006. Attachments: See the attached Applicant's letter dated March 14, 2007 requesting the continuation of the public hearing to May 21, 2007 including their reasons. Council Options: 1. Open the public hearing and allow for public comments, if any; and 2. Grant the Applicant's request for continuation of the public hearing to May 21, 2007; or 1 3. Deny the Applicant's request for public hearing continuation and close the public hearing. Staff Staff recommends that the following outline be followed for this item: Recommendation: 1. Staff introduction of the item; 2. Allow for Applicant input if any; and 3. Open the public hearing, allow public comment if any; and 4. Continue the public hearing to May 21, 2007. Note: Staff has alerted the Applicant that if they wish to submit materials, a request for an amendment or other information for the May 21, 2007 Council meeting that it be delivered by May 1 to allow time for staff review, to determine completeness of the submittal, and to prepare a report in time for the May 21 meeting. 2 Brush Creek Capital Holdings, LLC 132 West Main Street Ste.A Aspen, CO 81611 Phone 970-544-0620 Fax 970-920-3384 Snowmass Town Council Town of Snowmass Village P.O. Box 5010 Snowmass Village,CO 81615 March 14,2007 RE: Snowmass Center Redevelopment Application-Request for a Continuance Dear Honorable Council Members: Brush Creek Capital Holdings,LLC in a continuing effort to accommodate Town requests to find a solution to the location ofthe service station within the Town Core has discussed with staff certain new concepts to address this concern and now needs additional time to develop these new concepts to present them to Council in a meaningful presentation as an amendment to the application. Accordingly,the applicant respectfully requests that the review ofthis project and the public hearing be further continued to May 21,2007 at 4pm for further consideration. Best Regards, Patrick N. Smith Brush Creek Capital Holdings,LLC Manager TOWN COUNCIL COMMUNIQUE Meeting Date: April 2, 2007 Agenda Item: RECREATION CENTER — GYM OPTIONS Presented By: Hunt Walker Meeting Purpose: To decide whether or not to initiate Design Development of one of the gym options. Background:On August 7, 2006 Council was presented with a small gym option of 3,848 sq. ft. designed to be built for $1,500,000. The $1,500,000 was the amount the Council decided to reserve for the gym from the 2005 Bond Issue of $3,100,000. The Council understood that the gym could be used as a multi-purpose facility, but the gym would not be large enough to accommodate a standard middle school basketball court of 74'x42'. The Council decided to delay construction of the gym until 2007, and continue to reserve $1,500,000 for the gym addition in the 2007 CIP budget. The Council delayed the project, in part, because building the gym would reduce the Undesignated Reserve Rett Fund Balance to an uncomfortably low level. The Council didn't want to move forward with the gym until actual 2006 Recreation Center/ Pool Project costs, 2006 CIP Project costs, and 2006 Rett Revenues were available. In anticipation of constructing a gym in 2007 Staff has been surveying current Recreation Center Members about what amenities they would like in the gym. In addition, we held a public forum on February 22,2007 to receive feedback on two gym options (see attached memo from Andy Worline). The majority of those present felt that the Expanded Gym option, which included a separate exercise room, was the preferred alternative. The purpose of today's meeting is for Council to decide whether or not to move forward with Design Development and construction of one of the gym options or another gym option of Council's choosing. General Info: Gym Options The two gym options Staff has been considering are the same ones which were developed last year before the gym construction was delayed. The Basic Gym (Scheme 4 attached) is 5,040 square feet and has one floor sized for a middle school basketball court and two side by side volleyball courts. When not in use for basketball or volleyball, the gym can be used for aerobics, yoga, mat pilates, and other exercise classes. The Expanded Gym (Scheme 1 attached) is 8, 790 square feet and includes a gym floor, exercise and storage rooms, and a climbing wall. It is intended that aerobics, yoga, mat pilates and other exercise classes would be held in the exercise room on the mezzanine level. This allows exercise classes to occur at the same time volleyball or basketball games are held on the main gym floor. Option Costs Expanded Gym Basic Gym 8,790 Sq. Ft.)5,040 Sq. Ft.) Estimated 2,949,824 1,922,801 Construction Costs Soft Costs 160,000 120,000 Owner Contingency $147,491 96,140 @ 5% 3,257,315 2,138,941 Annual Operating Costs With Climbing Wall Without Climbing Wall Personnel $43,629 22,629 Utilities 10,000 10,000 Other 5,000 5,000 Total 58,629 37,629 Approved Funding There is $1,418,280 available in the approved 2007 CIP budget for the gym as outlined below: Existing Recreation Center: 2006 Actual Costs: 6,924,632 2006 Budget 6,828,454 Variance 96,178) 2007 Gym Funds 1,514,458 2006 Overage 96,178) 2007 Available Gym $1,418,280 Expanded Gym Basic Gym Estimated Costs $3,257,315 1,922,801 Available $ 1,418,280 1,418,280 Shortfall 1,839,035 504,521 Rett Fund The Rett Fund ended 2006 with an extra $1,264,877 in revenue. In addition the 2007 Rett budget did not anticipate the Related/Westpac March 2007 purchase of Base Village worth an additional $1,687,500. This means there is an additional $2,952,377 available for Rett eligible projects including the gym addition. Although Staff suggests the Council not make a decision on the gym expansion based on other projects competing for Rett funding, there are other Rett eligible projects that might need additional funding in 2007 including but not limited to: Entryway Landscaping Entryway Signage Base Village/Brush Creek Stream Restoration Fairway Drive Landscaping Snowmass Villas Landscaping On May 7, 2007 Staff will review all of the CIP projects with Council and their anticipated sources of funding. In addition, Staff will have revised cost estimates for any current CIP projects that might need additional funding, and any potential unbudgeted CIP projects. Council Options: 1. Move forward with Basic Gym Option (Scheme 4). 2. Move forward with Expanded Gym Option (Scheme 1). 3. Develop a third gym option 4. Delay decision on the gym until the May 7, 2007 CIP Council Meeting Staff Staff recommends Council give direction to Staff to Recommendations: begin Design Development of the Expanded Gym Option, Option 2), without the climbing wall. By initiating the design effort now the project can avoid additional winter conditions costs and potential construction cost increases that the project could incur if delayed. Staff recommends the 1,839,035 additional funding needed for the Expanded Gym Option be funded through the additional Rett funds of 2,952,377. The balance of$1,113,342 could be used for all other Rett eligible CIP projects. If, after the CIP presentation on 5/7/2007, Council wants to change its approach to funding the gym expansion approximately $20,000 to $25,000 of architecture design costs will be at risk. Memo To: HuntWalker From Andy Wodine cc: Dabs: 3/30/2007 Re: Gym Expansion On Thursday, February 22ntl the Town of Snowmass Village Recreation Center held a public forum to discuss the Recreation Center expansion options. We had about 10 citizens attend to voice their opinions on the expansion. We presented 3 options; 1 -A building that would include a gym floor that was 74' x 42' (standard middle school floor)with limited run-out space around the court. This was originally Scheme#4. 2-A building that would include a gym floor that was 74'x 42'with beneficial run-out space around the court to accommodate bleachers, coaching for example. This option also included a mezzanine level with a separate aerobics room and storage. This was originally Scheme#1 3-This option was more of a"wish list"option. Prior to this meeting it was determined that all the options presented would include at a minimum, a 74' x 42'(standard middle school floor). Then we asked what other amenities would the public like to see included. Some of these options were in no particular order; community rooms, child care room, physical therapy room(s), running track, martial arts room &climbing wall. This option obviously has not been designed. The majority of the comments from the participants were favoring option#2. This plan would allow simultaneous activities to take place such as Volleyball in the gym and aerobics class in the room. The participants also voiced concern to what the cost might be and how it could be paid for with monies already available for the project. They asked if there were any cuts"architecturally"that could be made to cut the cost of the project. (Such as the rounded roof) Everyone in attendance agreed that our current building is beautiful"and wanted to have this addition just as nice however they all agreed we should do what is necessary to make it happen. It was also agreed that a taking this project back to the voters was not in the best interest of the project. Our next step will be to confirm the cost of the project with the builder and the architect and to pre$ent the option to Town Council in March 1 THE FOLLOWING IMAGES ARE THE BEST COPY AVAILABLE AT TIME OF SCANNING T, O, S, V, RECREATION CENTER GYMNASIUM ADDITION Council April 2, 2007 Vision Statement: S s yi Elevated western heritage Innovative design and sustainability oA Timeless addition to a great facility Scheme 4 s II I I I I I I I I r- urur tres I scN E 4. I O. sN, , 4iE 66NTEp- - GYl7 lwl r/ DN MPlN (. EVEL giro. Scheme 4 nawnan I i I I t TO, SV, P- EG GEN7 fz - 6YI' J. lT( O/ 1 UPS to . achftwW LM. Scheme 4 FF East South Exterior Elevations Scheme 4 west f I a a o a a North Exterior Elevations Scheme 4 5T- o' G" G-' 1 21,- O" 21 - 0" G,-. Y 4. 0. 1 i 1 I i I I H I I I Section w. wm m Building Section f an gpeuuaroUOUJORM OZ SJ/ ZNOl11IX] d G: AAD - - 1- g! N- 3V rt I i i i tea i f tiat TL 1 I-- ta 4 H 1 - v d ti - Scheme 1 z z z z e+. 1 stoRrc e. Kr; M. F J* E6VOP ax. T. O. S. y. , G. GENTER - GYl' f PDOlTION MEz. LPN1NE awe LTD. Scheme I r L 7 Lt i. souru . Exterior Elevations Scheme 1 I Exterior Elevations Scheme 1 4 0" G` G Z.. On 21 . 0°_ G 1"_ j 4:- 0"0 o Ii N I I rev roc. cerfrex - turn rco r; oN ION rne ro. Building Section e5 n wr i,x'7f1i1 11illrb+8 1 l . rssa OPI NP a t 4 RAOw i'F5' MKl'` . b._.... TOWN COUNCIL COMMUNIQUE Meeting Date: April 2, 2007 Agenda Item: Town Hall — Construction Update and Project Design Presented By: Jason Haber, Economic Resource Director General CONSTRUCTION UPDATE Information: The Town Hall Project is well under way with all of the concrete foundation work, and approximately 75% of the structural steel work already completed. Concrete floor decks have been poured in the garage, as well as on the first floor above the garage. The project is proceeding on track to its scheduled completion date of November 5, 2007. Staff is currently addressing a potentially significant unanticipated cost that may be added to the project. During the planning and budgeting of the project, it was contemplated that the Brush Creek Rd./Wood Rd. Roundabout, as well as the Snowmass Center Redevelopment Project would be starting construction this year. As such, all of the offsite utilities required in Brush Creek Rd. and Upper Kearns Rd. were excluded from RA Nelson's Town Hall contract. With the delay of the Snowmass Center Project, the cost of designing and installing these utilities may ultimately be borne by the Town due to their necessity for completing the Town Hall Project. An offsite utility plan has been finalized by Schmeuser- Gordon-Meyer, and while we do not have firm pricing at this time, a "ball-park" estimate has placed a potential cost of approximately $200,000 on this additional scope. Staff has initiated conversations with Related-WestPac to determine an appropriate cost-sharing plan in consideration of shared service that will be provided to the proposed Snowmass Center and Base Village Projects. PROJECT DESIGN Council is being asked to provide feedback and direction as the project owner regarding: 1. Light and visual access to Council Chambers: three glazed areas have been added to the Council Chambers in order to allow natural light in and create a more open feeling in the room (see attached). A cost increase is anticipated with this change. 2. Lobby entry tile: walk-off mat surface has been expanded to reduce potential slip hazard (see attached). A cost savings is anticipated with this change. With respect to items 1 and 2 above, we have not obtained exact pricing for the proposed changes. If directed by Council, staff would obtain pricing on the proposed changes, and would return to Council for further direction in the event of any significant cost increases. 3. Retaining Wall Considerations: Retaining walls in various locations on the site are currently scheduled to be clad in a split-faced earth-colored concrete masonry unit (CMU) block to match the mechanically stabilized earth (MSE) retaining wall finish. Consideration of alternate treatment options could result in up to 30,000 of cost savings. One prominent area is recommended to be clad in stone to match the building and has an associated cost increase of approximately 1,000. Wall locations, material samples, and project cost implications will be presented and discussed in greater detail at the Council meeting. Council Options: 1. Receive a detailed presentation and provide direction to staff and our design consultants regarding the proposed design changes. Staff 1. Provide direction to staff and our design consultants Recommendations: regarding the proposed design changes. 6 5 0 Si Y N.V M Pd fd 4 Ytl i 4 10 1 f O' O LLO: AO.( Zr iLW P 5i1 WAFGIIIELL A9f A 0111@5. PROJILT Li-3 / srem f cure IN vua7 6b- ry LOBBY - NORTH ELEVATION New eL AziNe nReAs 1 DATE ISSUED EDA TOWN OF SNOWMASS VILLAGE 08/38/ 01AEYISIONS FOR AEA s SNOWMASS VILLAGE TOWN HALL r I / A I KEARNS ROAD ASI 0004 SNOWMASS VILLAGE, CO 81615 5 4 ffRio K16N t0 BOnpt Llo meh of q£ li YP- 3k3' A VRN YAN PAPAl1ERN YSI T.04 B am Ulm Itau 9E' O COUNCIL CHAMBERS - NORTH ELEVATION New aziN aReAs 1 DATE ISSUED FOR TOWN OF SNOWMASS VILLAGE RfYI1IDMS F°^ REnE unour SNOWMASS VILLAGE TOWN HALL 1 / 14. 1 KEARNS ROAD ASI 0004 SNOWMASS VILLAGE, CO 81615 u u u u TRWEll pd Yr G4I 5S1 R, p- jam 7) COUNCIL CHAMBERS - SOUTH ELEVATION Ila"= I'A" DATE ISSUED FOR TOWN OF SNOWMASS VILLAGE SNOWMASS VILLAGE TOWN HALL T. 1 / 14. 1 KEARNS ROAD SNOWMASS VILLAGE, CO 61615 o u IN 1 11 It 115 0 ST- I 1\ P_{ 5T- 103 ST _ I 1261 i- I sr1 R4 F4.1 12. 1 1°° 9T- I 9T- 1I I ICh I 25 24 I 2s DATE LJSSUED 1011 s TOWN OF SNOWMASS VILLAGE SNOWMASS VILLAGE TOWN HALLr I_ CnUUr KF3. RNS ROAD Swmm' l'iAi` SNOWMASS VILLAGE, CO 81615 9T- I O ST- 1 1 I CT- 4 EEI 12. 1 J 5- 1 cl T F- 22- 1 L P-y 4 I 12.E O , FED DN 4 TOWN OF SNOWMASS VILLAGE I DAR ISSUED FOR SNOWMASS VILLAGE TOWN HALL I / 11 . Z cnoilr KEARNS ROAD SNOWMASS VILLAGE, CO 81615 TOWN COUNCIL COMMUNIQUE Meeting Date: April 2, 2007 Agenda Item: SECOND READING — ORDINANCE NO. 06, SERIES OF 2007 — AN EX-OFFICIO MEMBER OF THE MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD: SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2, ARTICLE XIV OF THE TOWN OF SNOWMASS VILLAGE MUNICIPAL CODE, REVISING THE COMPOSITION OF THE MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD OF THE TOWN OF SNOWMASS VILLAGE TO PROVIDE FOR AN EX-OFFICIO MEMBER OF THE MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD OF THE TOWN OF SNOWMASS VILLAGE Presented By: John Dresser Core Issues: Amend the Marketing, Group Sales and Special Events Board (MGSSEB) provisions regarding composition to permit an "ex-officio" member on the Board. General Info: Council directed staff to prepare an Ordinance enlarging the composition to include an ex-officio member to the MGSSEB and approved at first reading March 19, 2007. Council Options: 1. Approve the Second Reading of the Ordinance as proposed; 2. Amend the Ordinance at Second Reading and adopt the amended Ordinance at Second Reading; or 3. Deny the Ordinance at Second Reading. Staff Adopt the Ordinance as approved at first reading. Recommendation: I TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 4 ORDINANCE NO. 6 5 SERIES OF 2007 6 7 8 AN ORDINANCE AMENDING CHAPTER 2, ARTICLE XIV OF THE TOWN OF 9 SNOWMASS VILLAGE MUNICIPAL CODE, REVISING THE COMPOSITION OF THE 10 MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD OF THE TOWN OF 11 SNOWMASS VILLAGE TO PROVIDE FOR AN EX-OFFICIO MEMBER OF THE 12 MARKETING, GROUP SALES AND SPECIAL EVENTS BOARD OF THE TOWN OF 13 SNOWMASS VILLAGE 14 15 WHEREAS, the electors of the Town of Snowmass Village determined that the 16 Town would benefit from instituting a lodging tax and directed the revenue from such a 17 tax be used for sales and marketing programs to attract guests and groups to the Town 18 of Snowmass Village as a whole; and 19 20 WHEREAS, the Town Council has determined that a desirable method to provide 21 broad and diverse representation for all interested parties to achieve such purposes and 22 goals is to revise the composition of the Marketing, Group Sales and Special Events 23 Board of the Town of Snowmass Village; and 24 25 WHEREAS, the Town Council, pursuant to a recommendation by the Marketing, 26 Group Sales and Special Events Board of the Town of Snowmass Village, determined 27 one method to insure such broad and diverse representation would be to enlarge the 28 composition of the Marketing, Group Sales and Special Events Board of the Town of 29 Snowmass Village to permit an ex-officio member to the Board to represent the on-going 30 development business in Snowmass Village; and 31 32 WHEREAS, the Town Council finds that the adoption of this Ordinance is 33 necessary for the immediate preservation of the public health, safety and welfare. 34 35 36 NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of 37 Snowmass Village that the following Sections of Chapter 2, Article XIV shall be hereby 38 amended as follows: 39 40 1.That "Sec. 2-313. Composition." shall be amended to read as follows: 41 42 The Marketing, Group Sales and Special Events Board shall 43 consist of seven (7) members and one (1) "ex-officio" member. 44 The members of the Board, subject to the provisions of Section 2- 45 316 of this Code, shall be the following: 46 47 1) one nominee of the Snowmass Village lodging industry 48 nominated from the lodging businesses that were members of the 49 Snowmass Village Resort Association by virtue of a covenant or 50 other restriction on the real property upon which the business was 51 operated; 1 52 53 2) one nominee of the Snowmass Village lodging industry 54 nominated from the lodging businesses in Snowmass Village; 55 56 3) one nominee of the Snowmass Village lodging industry 57 nominated from the lodging businesses in Base Village; 58 59 4) one nominee of the Snowmass Village retail industry, 60 61 5) one nominee of the Snowmass Village food and beverage 62 industry; 63 64 6) two (2) members at-large; and 65 66 7) one "ex-officio" member of the Board to be appointed by the 67 Town Council to represent the on-going development 68 business in the Town of Snowmass Village. Said "ex-officio" 69 member of the Marketing, Group Sales and Special Events 70 Board shall be a non-voting member but shall enjoy all other 71 rights of Board membership, including the right to be present 72 during executive sessions of the Board. 73 74 75 2. If any provision of this Ordinance or application hereof to any person or 76 circumstance is held invalid, the invalidity shall not affect any other provision 77 or application of this Ordinance which can be given effect without the invalid 78 provision or application, and, to this end, the provisions of this Ordinance are 79 severable. 80 81 82 READ, AMENDED, APPROVED AND ADOPTED, by the Town Council of the Town of 83 Snowmass Village on First Reading on March 19, 2007 upon a motion by Council 84 Member Mordkin, the second of Council Member Wilkinson, and upon a vote of five in 85 favor and zero opposed. 86 87 88 READ, APPROVED AND ADOPTED as amended by the Town Council of the Town of 89 Snowmass Village on Second Reading on April 2, 2007 upon a motion by Council 90 Member the second of Council Member 91 and upon a vote of_in favor and_opposed. 92 93 94 95 TOWN OF SNOWMASS VILLAGE 96 97 98 99 100 Douglas Mercatoris, Mayor 101 102 2 103 104 105 106 ATTEST: 107 108 109 110 111 Rhonda B. Coxon, 112 Town Clerk 113 114 115 116 APPROVED AS TO FORM: 117 118 119 120 121 John C. Dresser, Jr., Town Attorney 122 123 124 3 TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSSELL FORREST, TOWN MANGER SUBJECT: MANAGER'S REPORT DATE: APRIL 02, 2007 POTENTIAL OUTCOMES FOR TOWN COUNCIL RETREAT ON APRIL 10TH Date: April 10`h, 2007 Time: 9:00 (program starts at 9:30) — 4:00 Location: Lynn Britt Cabin (Take Burlingame Chairlift) Lunch: Provided at 12:00 The following is a set of recommended outcomes framed as questions, which could be answered in the retreat: 1'. Discuss and develop a common understanding of expectations What are the expectations of the community for the Town Council? What are the Town Council's expectations of the Town Manager and Staff? What does the Town staff need most from the Town Council to be effective? 2. How will this Council define success? What would the community say success looks like? What would the Council say success looks like? What are barriers to being successful and how do we overcome those barriers? Are there operating agreements that are needed to be successful? 3. Given the discussion about success, what are the organizations goals? What is a goal (Specific, Measurable, Attainable, Realistic, Timely)? What are staff's critical issues? This outcome could include a brief (3- 5 minutes) overview of each Departments critical issues/goals over lunch. Identify the major goal areas. What do we need to do differently to achieve these goals? 1. Another potential outcome would be to receive some training (1 hour) on effective communication in board meetings at the beginning of the retreat. This training includes legal and basic consensus building skill development, which is provided by CIRSA (Town's insurance carrier). Manager's Report 04-02-07 Page 2 of 3 SNOWMASS INN REVERTER CLAUS In March of 1991 (See attached deed) the Town conveyed an approximately 435 square foot parking lot, which had been used by the Snowmass Inn for parking to the Moebius Family Partnership who is the owner of the Snowmass Inn. This deed included a reverter clause, which states, " In the event that the Property is not utilized by the Grantee (Snowmass Inn) for purposes of motor vehicle parking, then, at the option of the Grantor (Town of Snowmass), the fee interest in the Property shall revert to the Grantor. The owner of the land is asking the Town to remove this reverter clause in the deed to help facilitate the sell of property. The Town Attorney has reviewed this proposal and has found no legal issues related to removing the reverter. The Town Manager is requesting the Town Council's direction on whether the reverter clause should be removed. Manager's Report 04-02-07 Page 3 of 3 The following is a list of strategic projects and their current status for your information. Staff Contact Action Status Date to follow-up with Council Jason Haber Construction Community Meeting on Construction Impact April 2, 2007 Mitigation Mitigation, April 91h at 5:00 p.m. at Anderson Ranch. Construction Manager hired. Detailed overview of plan on April 2nd Chris Conrad Village Center Will receive new plans in mid April on Village Continuance Project Center scheduled for April 2, 2007 David . TOD Project in Proceeding with NEPA work and obtaining May 7, 2007 Peckler West Village Federal grants, Staff working on process to ensure land planning is integrated with the overall mall plan. Jason Haber, West Village Staff will be meeting to develop recommended May 7, 2007 David Plan next steps for the Town to complete the Peckler, &planning in the West Village. Chris Conrad Hunt Walker Recreation Staff has estimated costs for two gym options April 2n, - Gym Center- Gym Hunt Walker Entry Way Town Council approved completing civil work May 7 —Overall Improvements at the Visitor's Center area. Other 2007 work Entrance Phasing will continue this summer, which includes Plan presentation Brush Creek R. ROW improvements, wetlands enhancement, BB court, Volleyball court, skateboard park, tennis courts and other Entryway ark improvements. Joe Coffee Rodeo Place Will follow-up on closets, solar options, pricing April 16 on remaining homes on lots 11 and 12 and lottery format on April 16"h. Also staff is working on obtaining the easement for the Rodeo project. Russell Council Retreat Town Manager working with Council and staff Will review Forrest to develop an agenda proposed outcomes on April 2, 2007. Retreat scheduled for April 101h 333231 06/04/91 16: 11 Fec $30. Q0 BK 647 PG 640SilviaDavis, Fitk:in Cnty Clerk: , Doc $. 00 POCKET PARKING DEED The Town of Snowmass Village, a Colorado home rule municipality, whose address is Post Office Box 5010, Snowmass Village, Colorado 81615, hereinafter referred to as "Grantor" , acknowledges the receipt of good and valuable consideration from Moebius Family Partnership (Snowmass Inn) , whose address is P.O. Box 5640, Snowmass Village, CO. 81615, hereinafter referred to as "Grantee", and hereby sells, conveys and quit claims to said Grantee the real property and appurtenances situate in the County of Pitkin, State of Colorado, described on Exhibit "A" attached hereto and incorporated herein, hereinafter referred to as the "Property", excepting therefrom any areas which exist in the public right-of-way. The Town specifically reserves the right to use any of the Property for the purposes of a public road or for road supporting surfaces. In the event that the Property is not utilized by the Grantee for purposes of motor vehicle parking, then, at the option of the Grantor, the fee interest in the Property shall revert to the Grantor. IN WITNESS WHEREOF, Grantor has executed this Pocket Parking Deed on the;L5^ i day of 1991. TOWN OF SNOWMASS VILLAGE By: Richard G. Wall, Mayor ATTEST: Trudi Worline, Deputy Town Clerk 333231 06/04/91 16: 11 Rec $30. 00 BK 647 PG 641SilviaDavis, Pitk:in Cnty Clerk:. , Doc $. i)0 ACKNOWLEDGEMENT STATE OF COLORADO ss. COUNTY OF PITKIN The foregoing Pocket Park}''ng Deed was acknowledged before me this day of {LlNvGL 1991, by the Town of Snowmass Village by Richard G. Wall as Mayor and attested to by Trudi Worline as Deputy Town Clerk. 11Y?1 ,. f Witness my hand and official seal. My commission expires: )0121)&1 ti Notar P lic After Recording Return To: Stephen R. Connor, P.C. Post Office Box 6240 Snowmass Village, Colorado 81615 hunt\parking.dee Glenwood springs. Coiorapo 81601 303)945-1004 (303) 9256501 Fax (30 9<5 59 YEYORCQt EXHIBIT A nd ` Tn sh ; 5 C_L S^.....c....,J V_ 11 _J v:..._ ,..,.0 , >-_ '.a_ ..CiG L'C_ _ D-1. MIN he cc-rccc : POOR 333232 X06/04/91 16. 13 Rec $30. 00 PK 647 PG 648 Silvia Davis, F'itkin Cnty Clerk , Doc x• 00 LEN r 333231 06/04/91 16: 11 Rec $30. 00 Bk: 647 PG 643 Silvia Davis , F'itl::in Cnty Cl.erk: , Doc $. 00 NT10N F W u ER Q C B J Q l9 UN1T3 W V14CARSCr UJ v SKATING RINK 0 ROAD 4 SmoWV gS h z z POOL 39 tzoorl5 N ` POOL N . HOUSE Q HOT, 0 POOL 0 G A M E z C. OU. R TS z 3ouNtrS 6 A LLJ f A\ LIJ 333231 06/04/91 16: 11 Rec $30. 00 BK 647 PG 644 ir Silvia Davis, Pitkin Cnty Clerk , Doc $. 00 jaw LSiwwrYafj 1•aqc; Col, TOWN OF SNOWM.2; SS VILLAGE APPLICATION FOR EXEMPTION FROM REAL FSTATF TRANSFER TAX STATE OF Colorado County of Pitkin The undersigned, as 4ranto7 or ra t of a deed instrumentofconveyancefromTheTowriofSnowmass i11age grantor) t? Moei ius Family Partnership (Snowmass Inn) grantee) dated_ March 25 . 1992 transferring the followir.g described property situate in the State of Colorado, County of Pitkin , and Town of Snowmass Village. (If necessary, attach copy of legal description) : Exhib}9 t "A" attached hereby does apply for an exemption from the payment of the Real Estate Transfer Tax imposed by Ordinance No. 5 , Series of 1956 , of the town of Snowmass Village. The basis- of such exemption is as follows : Ordinance No . 5 , Section 5 , Subdivisions X ) a. Any transfer wherein any aovernmental agency, municipality, cr political subdivision is eith'er the grantor or grantee ; b. Any transfer wherein purchaser has been organized, operated and maintained solely and exclusively for charitable or religious purposes ; c. Gifts and charitable donations of property; d . Any transfer for purpose of terminating ioint tenancy eycept where additional compensation is paid in connection with such termination; e. Any transfer due to death , will or decree of distribution; f . Any transfer made pursuant to mercers or consolidations of corporations for no consideration o=cher than cancellation or surrender of the sub_idiary's stock; g. Any transfer ordered by court of record ;h. Any transfer made without consideration for purpose of correction or minor modification to title; i Any decree or court order quieting', deter. .ining or resting title, except for decrees for foreclosure ; Post Ofsice Box 5010 • Snowmass Village, Colorado 81615 . 17C• /923.3777 X'FOti 333231 06/04/91 16: 11 Fec $30. 00 Bf%' 647 PG 645 age 2 Silvia Davis , Fitkin Cnty Clerk , Doc $. 00 j . Any transfer of title to cemetery ) o-.S ," lease of any real property provided it does not constitute a de facto conveyance of property; 1 . Transfer or sale of a timeshare estate; s,. Any mineral deed or •-ovalty deed; n . Transfers to secure a debt or transfer or release of property which is security for a debt or other obligation; o. Any executory contract for the sale of real rroperty where vendee is entitled to possession thereof without acquiring title thereto . p. IP.S approved 1031 E'v.chance I hereby cer=`_fy this k_ day of 19 U, under penalty of perjury that the f.cire going state ents are true and correct. Ap5 cant STATE OF (,n Lv COUNTY OF 'P:-V :n/ ) Subscribed and sworn to before ne this __ day of — . SA,L 'oy A16y.L,:us Appl WITNESS ny 'nand and official seal . J P:y cq-niss=on exni res : 101A AJ 9 l Notary Public UDL o JV•••••.. .. ..0. C=^+=-TCiTE O: E\?tfrT_ON r I heizb certi'y this d day of Z2 19T, that the a:--ove described transfer of real p=ope_ is exempt from payment c` the Land Transfer TFx under Ordinznce No. 5 , Series of 1986 . Token Mana sno-wriass Village, Colorado l;cTRU,CTTONS : ONE ORIGINAL AND ONE DUPLIC;.T_E OF TFIS FORM MUST BE CO!`R=,. _E-D BY ":'. BUYER 03 A REPRESE;MT TIVE AND P3ESE};_ED 10 __ r;N ?':: .'-_GE3 OF SN0I*p'.SS VILL2-.GE TOGETH-__ iS:TH A COPS' OF TF DE_;_`, OR OTHER TELNS°?R DOCU?_ENT. SNOWMASS VILLAGE REGULAR MEETING MINUTES MONDAY, FEBRUARY 5, 2007 CALL TO ORDER AT 400 P.M. Mayor Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on Monday, February 5, 2007, at 4:03 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin arrived at 5:42 p.m. COUNCIL MEMBERS ABSENT: All council members were present. John Dresser, Town Attorney, Jim Wahlstrom, STAFF PRESENT:Senior Planner, Chris Conrad, Planning Director, and Rhonda B. Coxon, Town Clerk. Beth Albert, Gary Rosenau, Catherine Lutz, Mary Kenyon, Bob Purvis, Mike O'Connor, Bob Fridstein, PUBLIC PRESENT: Pat Smith, Don Schuster, Suzanne Richmond, Alan Richmond, Scott Callihan, Gaines Norton, Steve Alldredge, and other Members of the Public interested in today's Agenda items. Item No. 2 MARKETING AND SPECIAL EVENTS PRESENTATION Susan Hamley and Becky Ellis presented the Marketing Special Events and Group Sales budget on a power point presentation. She reviewed all seasons, events and revenues and expenditures associated. In reviewing the capitol improvements Hamley stated the following areas will benefit this fund; Fanny Hill grass area, new sound stage system, the visitor center and guest kiosks will be delivered to the Transit Depot this week. Hamley reviewed the Winter Marketing Plan and the Ski Magazine ads. She noted the winter brochure is out in June and the summer brochure by 02-05-07tc Page 2 of 10 April and the publications are annual. These are distributed in racks throughout the valley. New this year, is a new signature sales piece which is a coffee table book, which is slightly more expensive but higher in quality than the brochures. Included in the presentation are the Website results and these statistics will be shared with the lodging community in a future meeting. Hamley explained the "Faces of Snowmass" which is a guide book with short stories relating to the service industry relating to people who take pride in their jobs, this is a guest services outreach program which includes How to Aspen/Snowmass, The Star program, Service Recovery, Mystery Shopping, and Massopoly, Faces video. Hamley reviewed Special Events and Winter Events and played a commercial that was put together for the X Games in which the Marketing is now a $50,000 sponsor. She also played the summer commercial. Hamley reviewed the Public Relations and the 2005 and 2006 impressions of 9.4 million in 05 and 54 million in 2006 and this is an estimate of how much our name is out there. Summer sales tax revenue is up 11 percent, which is up 30% over Baseline of 2003. Winter sales tax revenue is down 2% over 10% of baseline. Becky Ellis, Group Sales Director reviewed her position, her staff and their sales territories. Ellis presented the 2007 sales strategy, which includes Public Relations, advertisements, travel, 3rd party, direct solicitation, FAM's and Sales Blitzes. $30,000 grant through department of Tourism. Sales Blitzes are very strong in the Denver area. The 2007 group sales goals show an increase of 12% to 6.3% Bob Purvis, Chairman of the Board for the Marketing and Special Events Board spoke to the skier days and the airport difficulties in December which show flat numbers for December. Town Council comments: John Wilkinson was uncomfortable with supporting activities outside the Snowmass area, Ellis explained that was the agreement of the grant to promote all of Colorado and this piece is for the international traveler because they stay longer. Sparhawk noted that the numbers in comparison to post 9/11 have definitely increased in number but have not reached the 1998 record. Mayor Mercatoris liked the commercials and suggested that the Town Marketing logo be in the corner throughout the commercial. He also noted that line item budgets are available in the Finance and Marketing department. 02-05-07tc Page 3 of 10 Item No. 3 PUBLIC NON-AGENDA ITEMS 5-Minute Time Limit) Numbered Lot Parking Gary Rosenau resident of Snowmass Village would like to address the resident parking in the numbered lots. His concern is the overflow parking filling the numbered lots and those who have paid for parking permits. Gaines Norton resident of Snowmass Village noted that the attendants at the Rodeo lot are giving out free parking passes for the numbered lots. Harry Benton resident of Snowmass Village understand that there is an agreement to use the number lots for overflow but this is not a good idea. Sergeant Brain Olson from the Snowmass Village Police Department, explained the process when the Rodeo Lot is full, cars are sent to Two Creeks with an HOV, then they are sent to Lot C and when that is full they are directed to the number lots and this has only happened once this winter. Mayor Mercatoris stated this item will be discussed in more detail at the Special Town Council Meeting of February 26, 2007. Entrance to Aspen Michael Fuller, by request of Sally Sparhawk, presented an idea for the Entrance to Aspen" with a straight shot solution and possible light rail. This is called the "Split Shot' which is a solution between the "S" Curves and Straight shot advocates. There would be a roundabout at Cemetery Lane and preserve most of the open space and reduces the impacts and the traffic lights at Cemetery Lane. Council Member Sparhawk stated that she attended a public meeting and thought this was an interesting solution to a long-term existing problem. Item No. 4 SECOND READING - ORDINANCE NO. 2, SERIES OF 2007 - AMENDING THE PLANNING COMMISSIONS ENABLING LEGISLATION SECOND READING OF AN ORDINANCE AMENDING AND RESTATING PROVISIONS OF THE MUNICIPAL CODE TO AMEND THE COMPOSITION AND QUOROM REQUIREMENTS OF THE PLANNING COMMISSION Town Attorney John Dresser stated this is Second Reading of Ordinance No. 2, Series of 2007, an ordinance amending and restating provisions of the Municipal Code to amend the composition and quorum requirements of the Planning Commission. The Planning Commission recommends to Town Council that the composition of the Planning Commission be increased to 7 regular members and no alternates. They also 02-05-07tc Page 4 of 10 recommended a quorum of 3 to ensure that actions can be taken when scheduling conflicts arise. John Wilkinson made the motion to approve Ordinance No. 2, Series of 2007 Sally Sparhawk seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Douglas Mercatoris, Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin. Abstained: None. Item No. 5 COUNCIL UPDATES Ex-Officio Board Member Marketing and Special Events Board Mayor Mercatoris would like to discuss and ex-officio Member for the Marketing and Special Events Board representing the Related West Pac as a non-voting Board Member. Susan Hamley agreed that this is a good partner oriented relationship. Bob Purvis noted that each current member on the Marketing, Special Events and Group Sales Board is in favor of this new position. Ruedi Water and Power Grant Reed Lewis stated that Mark Fuller stated that the Town has not given the Ruedi Water and Power grant of$2,500 for this year and Town Council asked that this be put on a future managers report. Item No. 6 FIRST READING - ORDINANCE NO. 03, SERIES OF 2007 AMENDMENT TO THE BASE VILLAGE PLANNED UNIT DEVELOPMENT AN ORDINANCE CONSIDERING AN APPLICATION BY THE INTRAWEST/BRUSH CREEK DEVELOPMENT COMPANY LLC REGARDING A MINOR PUD AMENDMENT TO THE BASE VILLAGE PLANNED UNIT DEVELOPMENT Planning Director Chris Conrad stated that Intrawest Brush Creek Development has submitted a Minor PUD application to amend certain provisions of the Base Village PUD guide, Construction Management Plan and Restricted Housing Agreement. The amendments would include 1) accelerating construction of Building 13B (Westin Phase 2) by moving it from Phase 3 to Phase 2A and decreasing the employee housing (EH) square footage in that building 2) adding square feet of EH to building 11, 3) provide 5 additional EH units within Base Village and 4) incorporate the Combustible Material on Building Exterior report for the entire Pud rather than needing building specific administrative modification approval. Council asked Joe Coffey, Housing Manager what unit size has the highest demand. These will be for sale units and we would get units quicker. 02-05-07tc Page 5 of 10 Mike O'Connor Brush Creek Development -commented on the changes and fluctuation of numbers is due to finding efficiency in the buildings. Joe Coffey Housing Manager had no problem with this request although he would like to discuss unit mix. Council Member Mordkin is disturbed about changing the size of the building and not increasing the foot print size of the building but increasing the square footage. There being no Public Comment, Town Council would like to know what we are losing. Chris Conrad spoke to the Administrative modification process, he can approve increases in employee housing but not decreases. The unit mix can be adjusted and reviewed the reason for this request, the construction time will decrease by two years. Sally Sparhawk would like to see some square footages of the employee housing units for Second Reading. Conrad stated that staff would like to explore options before bringing it back to Town Council. Mercatoris thinks this is a plus and stated that any additional square footage the applicant can find for employee housing would be a great gift to the community. Mayor Douglas Mercatoris made the motion to approve Ordinance No. 3, Series of 2007 Arnold Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Douglas Mercatoris, Sally Sparhawk, Reed Lewis, and John Wilkinson. Abstained: None. John Wilkinson asked how this would impact the Town's construction management plan. O'Connor stated that the Town has asked Related West Pac and Brush Creek Development to look at all possibilities to reduce impact on the entire community. He believes this will be less impactive. Wilkinson would like to have the Construction Management Plan approved before deciding to approve this amendment. Mordkin is very concerned about unit mix and wants to see this information before Second Reading. Combustible material was requested due to the Vail fire and Council did not want to see combustible material, O'Conner stated this was purely esthetically enhancement, its trim material and the consultant was suggested by the Wildcat Fire Protection District. Chris Conrad stated that the PUD Guide allows the Planning Director to review these buildings on a building-by-building basis. Mordkin 02-05-07tc Page 6 of 10 noted all the tables have changes and he would like to have them explained by second reading. Eben Clark asked about the direct impact of this approval to Club Commons II, Conrad stated that some dates will change and he will bring that to Second Reading and during the Club Commons discussion. Item No. 7 CONTINUATION OF PUBLIC HEARING AND DISCUSSION - SNOWMASS CENTER PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT Mayor Mercatoris opened the Public Hearing at 6:30 p.m. as a continuation of the Public Hearing for the Snowmass Center. The applicant provided Town Council with a model of the proposed project. Alan Richmond from Design Workshop requested that Town Council allow the applicant to be able to discuss community purposes at this time. Town Council agreed. On page 42 of the packet the applicant has listed proposed actions and the definition of community purpose. Richmond reviewed all the proposed actions with Town Council. Town Council Comments: Mordkin commended staff for the analysis and stated that many of these proposed actions are not eligible to be community purpose by code. As to the Woodbridge Bridge the Town did not ask for this bridge to be moved, this was a request by the applicant for convenient access to and from the ski resort primarily for the residents and patrons of the Center project. Mordkin spoke to the dedication of parcel G and Parcel I to the Town could be sufficient for some of the height variations. Lewis had similar concerns as Mordkin and out of the 18 items he feels possibly four or five may be possible community purpose. Sparhawk has concerns regarding the sufficiency of the community purposes. Wilkinson said there are some pieces missing to get to the height variations. Mercatoris reminded everyone that this project has increased height for some of the community purposes and the employee housing. Richmond stated that 11 acres of open space is very important to be in the Town hands. 02-05-07tc Page 7 of 10 Mercatoris asked if the applicant would like to discuss the Gas Station. Applicant Pat Smith responded that the height very important to this project and the gas station is back and he need to know what it will take to make this a viable project. Employee housing is 40 percent more than code requirement at 6,000 sq feet. Pat Smith reminded the Town Council about the defacto rates have been set by use, the below market rent, level the playing field and be fare, all number are fare and consistent at the end of the day he is looking for a comfort level to make this project work economically. Town Council is also concerned with the parking and traffic circulation. Keeping parking consistent with services, Smith is asking for this to be done right he needs to back up and rethink the construction management plan and include the gas station. They would like to continue the public hearing to March 5, 2007. Mayor Mercatoris noted that at this time the Public Hearing would be continued to the March 5, 2007 Regular Town Council Meeting. Council Member Sparhawk asked that on Page 42 of packet staff add their comments to the matrix, and use 10 percent shading instead of yellow due to copying. Item No. 8 MANAGER'S REPORT Community Satisfaction Survey Fairway Drive Landscaping Fairway Drive Landscaping Proiect Interim Town Manager, Hunt Walker noted that this neighborhood is asking for a partnership out of the RETT Fund to enhance landscaping at the entrance to Fairway Drive and Owl Creek Road. This request is similar to the work that was done on Brush Creek road for six home owners, the entrance to the Homestead and other various entrances throughout the Village. A lot of these improvements are on private property on Town's right-of-ways. The Town does the work but not the maintenance. Walker will research this and bring back to Town Council for further discussion. Community Satisfaction Survey Public Relations Officer, Kathleen Wanatowicz is requesting survey money as part of the Construction Management Plan and the Towns on- going efforts to engage the public. Mayor Mercatoris asked that all departments be included in the survey. Council Member Lewis would like to have Wanatowicz do the survey an in-house. Council consensus was that this item needed further research and requested that Wanatowicz come back to Town Council at the Special Meeting on February 26, 2007. 02-05-07tc Page 8 of 10 Numbered Lot Parking Council Member Wilkinson is concerned about the overflow parking in the number lots. The next problem day is over Presidents weekend and he would like to see something done before this occurs again. Walker will work on a solution with the Aspen Skiing Company and the Police Department prior to this holiday weekend. Mercatoris noted this will be the only winter we are operating without Base Village parking. Item No. 9 APPROVAL OF MEETING MINUTES FOR: December 18, 2006 January 8, 2007 Mayor Douglas Mercatoris made the motion to approve the Meeting Minutes for December 18, 2007 John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Douglas Mercatoris, Reed Lewis, John Wilkinson, and Arnold Mordkin. Abstained: None. Reed Lewis made the motion to approve the minutes of January 8, 2007 Sally Sparhawk seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin. Abstained: None. Council Member Sparhawk asked that on page 79 of the January 8, 2007 minutes above the Executive Session the statement "Council majority" also stated at the end of the sentence Council Member Sparhawk disagreed. Mayor Mercatoris asked that on page 58 of the packet the minutes of December 18th, next to last paragraph the last sentence be replaced with Mercatoris stated that apartments be put in at garden level to lessen the height of the fourth story." Item No. 10 COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS US Postal Drop Off at Mall Council Member Lewis asked staff to look into the removal of the Post Office Drop in the Mall. It was removed due to the road closures over the summer. There is still a need. Council directed staff to call Postmaster 02-05-07tc Page 9 of 10 Sandy Flowers regarding installation of a drop box. Council also would like to look into the possibility of residential boxes at resident entry ways. Stone Finishing Council Member Mordkin asked if the top terminal has been finished on the "Skittles lift". The Town Council require this be a stone finish. Walker will discuss with the owners of the "Skittles" the Aspen Skiing Company. Granicus Council Member Wilkinson thanked everyone at Granicus as this meeting is already being watched live by members of our community. Calendars Town Council Meeting on February 26, 2007 EOTC Meeting on February 15, 2007 March CAST meeting will be attended by Sparhawk and Mercatoris Mardi Gras, Fat Tuesday is February 20, 2007 Town Council requested Hunt Walker to contact our new Town Manager Russ Forrest in regards to a tentative date for the Staff and Council retreat. Item No. 11 EXECUTIVE SESSION At 8:15 p.m. Sally Sparhawk made the motion to go into Executive Session 0 seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Douglas Mercatoris, Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin. Abstained: None. Town Council will now meet in Executive Session pursuant to C.R.S. 24-6- 402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss one item The purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest pursuant to C.R.S. 24-6- 402(4)(a) and Snowmass Village Municipal Code Section 2- 45(c)(1); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering item (a) above. Provided further, that 02-05-07tc Page 10 of 10 no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at the Executive Session. At 9:42 p.m. Arnold Mordkin made the motion to reconvene to the Regular Meeting of the Snowmass Village Town Council Sally Sparhawk seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Douglas Mercatoris, Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin. Abstained: None. Item No. 12 ADJOURNMENT At 9:43 p.m Sally Sparhawk made the motion to adjourn the Regular Meeting of Snowmass Village Town Council Arnold Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Douglas Mercatoris, Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin. Abstained: None. Submitted By, Rhonda B. Coxon, Town Clerk Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Town Council Meeting 4:00 p.m. Start of Passover 8 9 10 11 12 13 14 fa Council / Staff Retreat Easter Sunday 15 16 17 18 19 20 21 Town Council EOTC Meeting Meeting 4:00 p.m. 4:00 p.m. TOSV Council Chambers 22 23 24 25 26 27 28 29 30 11 Fun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 r Cinco de Mayo 6 7 8 9 10 11 12 Town Council Meeting 4:00 p.m. 13 14 15 16 17 18 19 Mother's Da 20 21 22 23 24 25 26 Town Council Meeting 4:00 p.m. 27 28 29 30 31 II I Memorial Day Town Hall Closed 1 ATTACHMENT FOR APRIL 2, 2007 COUNCIL MEETING AGENDA ITEM NO . 5 ', CONSTRUCTION COORDINATION AND IMPACT MITIGATION PLAN PRESENTED BY JASON HABER, ECONOMIC RESOURCES DIRECTOR r SNOWMASS VILLAGE CONCEPTUAL PROJECT SEQUENCING- MARCH 2007 7 Ya9 T Ja -- T— T T T r'. OC^--• Ja+.• ry FaA T JS CC: G.i J'+'. n r Krl 1 C'-" r J..0 v moo'. LEGEND 5- 10 Single- Family, Homes( 60, 000 sl) TOSVsingle Family Tam Hall Related- West Eac Wood Run Place CondominlutijI Association Waters an laid Crestwood Condominiums Aspen Skiing ComaanV Base Village Phase IA: Garage/ Buildings 1, 2A, 2B, 2C, 3ABC, S 30E) Wood Rd. l lower Carnage Way Independent) Misc. Entryway Improvements: Roundabout, Booth Lanes, Park Amenities, Gymnasium, Transit Depot SMaY Knob RMMaaR Rodeo Housing Phase 1: 11 single- family& 4 duplex Ridge Condominiums Base Village Phase aA: Buildings 13A 6138 Sltaltak" Yill' 6$f tik' t ` `: iv"• a a+ y:. Willows Condominiums ennh Creak EalesM: InfrastrucTae and 4 angle-- family homes Snowmass Chapel5- 10 Single- Family Homes( 60, 000 99 W oodbridge Condominlur ns O Snowmass Mountain Condominiums Z wRodeo Housing Phase 11:9 single- family homes w Timbermlll PUD mW 111ass Village Phase IS: Garage/ Transit/ BWgs 4AB. 6J,& 8/ Roundabout/ Creek Rent. 0. simm msw Canter Redevelopment Protest 0. 5-10 Single- Family Homes( 60, 000 30 w Timberline Condominiums V Top of the Village Condominiums Enclave Condominiums Base Vpiaga PheN 08: Buildings S. 9AB, 9C, Aqua Center, Fanny Hill Cabins S- 10 Single- Famlly Homes( 60, 000 A Brush CIL/ Owl CK Roundabout Upper Draw Employee Housing: Approx. 75 Units a Village Phase III: Bulati pii WM Village RedevelopnHllk- Transit Center, Parking Structure, Building Phases I-? 77 5-10 Single- Family Homes( 60, 000 at) Base Village Phase IV: Buildings 10A& 1005-10 Single- Family Horne$( 60, 000 at) Base Village Phase V: Building 12 THE FOLLOWING IMAGES ARE THE BEST COPY AVAILABLE AT TIME OF SCANNING 4 Ir n Al im! fS b . e. - 111 i I ; I 1I i i .# '`, 2 : pis kR " > ski x 1_ r yy` t At fink rrF e,. 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