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07-23-07 Town Council PacketSNOWMASS VILLAGE I I\ REGULAR MEETING AGENDA JULY 23, 2007 O G u PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE—ITEMS COULD START K L EARLIER OR LATER THAN THEIR STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS 5-Minute Time Limit) Item No. 3: COUNCIL UPDATES Town Council Item No. 4: CONSTRUCTION UPDATE (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Two-week look ahead for construction activity Jason Haber Item No. 5: AMERICAN RENEWABLE ENERGY DAY FUNDING (Time: 5 Minutes) ACTION REQUESTED OF COUNCIL: AREDAY 2007 requests 1,000.00 TOSV sponsorship contribution to the 4`" annual American Renewable Energy Day in Aspen, CO on August 24`h and 25`". Jackie Francis on behalf of Chip Comins Item No. 6: MARKETING BRAND MARK (Time: 15 Minutes): ACTION REQUESTED OF COUNCIL: Presentation by Staff of Marketing, Special Events & Group Sales Board regarding new brand identity marks. Two marks will be shown. Both are solely for marketing purposes in an effort to be consistent in the marketplace as partners promoting Snowmass Village overall for greatest impact. Susan Hamley Item No. 7: GYM DESIGN — FINAL REVIEW (Time: 30 Minutes): ACTION REQUESTED OF COUNCIL: To approve the Gym design as depicted in the attached design. Hunt Walker Item No. 8: MANAGER'S REPORT Second Homeowners Advisory Board Item No. 9: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Item No. 10: ADJOURNMENT NOTE: Total time estimated for meeting: 1 hours & 20 minutes (excluding items 1-3, and 8-10) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. PLEASE JOIN TOWN COUNCIL FOR A SOCIAL AT TASTER'S AFTER TONIGHT'S MEETING. MEMORANDUM TO: Snowmass Village Town Council FROM: Jason Haber, Economic Resource Director DATE: July 23, 2007 SUBJECT: CONSTRUCTION UPDATE I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL A. Receive Construction Update, including: 1. Construction Coordinator's Weekly Report (attached) 2. Right of Way Impacts (attached) II. NEXT STEPS Staff will continue to provide a Construction Update at each Council Meeting. CONSTRUCTION COORDINATION WEEKLY REPORT # 18 Week Ending 07/14/07 Construction Activity Enqywa Brush Creek Road/Seven Star Aspen Earthmoving did resume working at the visitor center site this past week. The work consisted of building up the grade in the structural fill areas. This work required a minimal amount of traffic control. I did not receive complaints regarding this site this week. Employee Housing They completed testing the water and sanitary sewer lines that have been installed to date in Bronco Lane. They exposed the water line and foundation drain at the lower section of Bronco Lane from where they left off last year, and resumed installation from that point. Construction of Wildhorse Ln. at the entrance to the housing area is ongoing. No complaints were received regarding this site. Town Hall Ongoing construction activity within project limits. Upper Kearns Rd will be closed from July I7th to Sept. 15th for utility work. They will open Upper Kearns road for Labor Day weekend. I did not receive any complaints regarding this site this week. Base Village Arnie Mordkin called me regarding three issues early in the week 1: Traffic stops on Brush Creek Rd. I explained that another project started up this past Monday (The stream Restoration) in addition to the other three major projects in the area of Brush Creek and Wood Rd. The traffic control company knows to try and give priority to the vehicles on Brush Creek, Rd but still has to play a juggling act to keep traffic from backing up Wood Rd as well as getting construction equipment in and out of these areas safely. Arnie understood the difficulty but would prefer not to get stopped on Brush Creek Rd. 2: Arnie felt there was too much dirt on Wood Rd. I asked all the companies in the area to step up the use of the street cleaner, water trucks and street sweepers. 3: Arnie felt there was an excessive amount of vehicles parked on Fanny Hill near the base of the six pack lift. I went to the site and spoke with Weitz about the vehicles and also asked Mark Kittle to look into whether he felt they all should be there. Both Mark and I determined that the vehicles that are on site are for the individual trades inside the buildings. There are up to 15 different sub contractors inside for various trades. The vehicles that are there have tools and equipment needed for them to complete their work. Weitz does have a transportation supervisor at the access to Fanny Hill in the mornings to keep workers in their personal vehicles from driving onto and parking on site. On Wednesday morning Dean Gordon asked me to determine if the activity at the building site for 13A and 13B was with in the parameters ofthe de-watering permit. There was concern that they had started the building site excavation without having a permit to start the work. After a site visit and a meeting with the general contractor(PCL Construction), Mark Kittle and myself are satisfied that the work taking place to date was clearing and grubbing, site grading, and shaping of the lower detention pond. All the work so far has been with in the parameters of the permit in place. Lower Carriage Way: Lower Carriage will be closed during the day on two separate days to complete concrete placement for the other side of the road. The days are July 20a' and July 23`a PCL has requested later working hours in this area as well as working Sunday 7/15/07 to get work completed for the first concrete pour on Friday the 20a'. I did not receive any complaints regarding this area this week. Wood Road: Mel Blumenthal called me on Wednesday of this week regarding a road cut that was taking place right at the entrance to the Enclave. Mel was not notified in advance that this was to happen. During testing on Tuesday it was discovered that there was a leak in the water line in this location. The repair was not planned but needed to be completed ASAP. I agreed with Mel, that he should have been notified as soon as the problem was discovered. I spoke with the Weitz Co. and Related Westpac about missing the ball regarding notification. I also take responsibility for not notifying the Enclave about the work in advance. Wood Road will be paved on Wednesday of next week. John Baker and I have walked the road with Mac Keeling and agreed upon a plan for which areas would require paving full width and which areas would require a simple patch. The Weitz Co. has requested later working hours on Monday and Tuesday (to 8:00 P.M.) in Wood Road with traffic control to complete prepping the road so it can be paved on Wednesday. The detour will remain in place until August 14a'. Traffic control is in place daily. Brush Creek Bridge: Traffic control is in place daily. Stops are used to allow trucks on and off the site and when equipment or machinery is being delivered. The road cuts in Brush Creek Rd should be paved by July 21 '. This project has stated that their revised schedule has the bridge opening to two way traffic about one week earlier than the original schedule. Brush Creek Stream Restoration This project started up this week. They mobilized a couple pieces of equipment and began working from the upper limits of the project. The only complaint I received was previously explained above regarding traffic stops of Brush Creek Rd. Crestwood The work at the Crestwood's is on site and not affecting ROW. I did not receive any complaints regarding this site this week. Woodrun Place I drove Wood road past the site every day. Hauling material off the site has been minimal. I did not receive any complaints regarding this site. SVWS / Gould Asphalt paving in this area was completed as planned: July 11`h paved Tamarack Circle. JulylP paved Carriage Way gap section. RFTA buses had one problem going down Tamarack Circle: On Friday they were getting stopped by traffic control to allow construction trucks to dump backfill material in the trench that the eco-flex is in from Lower Carriage Way. I explained to the contractors that no matter what, they could not stop traffic when a transportation bus was in route in the area. The contractor was happy to accommodate this. Sinclar Meadows I did not receive any complaints regarding this site this week. Traffic Control I am in contact with the TCS daily. No complaints received regarding traffic control this week. Right of Way Impacts July 16th - July 25th Entryway Construction on entryway "turn-out' lanes is ongoing. Landscaping project continues around Town Park. Town Hall Upper Kearns Road will be closed for utility installations from July 17th - September 15th. Access in and out of the Snowmass Center will be from Lower Kearns Road only during this time. (Kearns Road will open for Labor Day Weekend) Base Village and Brush Creek Bridge Projects Wood Road This road section will be periodically limited to one-way traffic. A one-lane closure will be in place for the entire week of July 16th-21st for repaving. Anticipate expanded work hours on 7/16 and 7/17 to complete the project. Brush Creek Road (Between Upper and Lower Kearns Rd.): July 16th - July 18th two-way traffic will be shifted for paving. Expect alternating periodic one-way traffic. July 16th - 23rd two-way traffic will be shifted for storm sewer and Holy Cross line installations at Upper Kearns Road. July 23rd - 31st a one-lane closure will be in place for telephone and gas line installations (and for repaving) above Upper Kearns Rd. Tamarack Circle Paving Carriage Way in the Gap Section is complete. Lower Carriage Way Lower Carriage Way is open to one-way downhill traffic. A complete closure will be in place on July 20th and July 23rd to allow concrete to be poured on the other half of the Lower Carriageway roadway. Cuts on Lower Carriage Way and Wood Road will be paved by July 21st. Brush Creek Stream Restoration: Periodic traffic stops may be necessary at the Wood Rd. and Lower Carriageway intersection for mobilization and material deliveries through the end of the summer. Sinclair Meadows Dewatering is ongoing. No right of way impacts are expected. Alternate trail connections and signs are being developed. Woodrun Place No roadway impacts at this time. Potential Future Projects: August/September - Water line installation in Wood Road (to approx. '/a mile below Thornton Rd.) and in Thornton Rd. for on-mountain water storage tank. Fall Off-season - Water line installation in Brush Creek Road for Brush Creek/Wood Rd. Roundabout. MEMORANDUM TO: Snowmass Village Town Council FROM: Jackie Francis on behalf of Chip Comins DATE: July 23, 2007 SUBJECT: American Renewable Energy Day Funding I.PURPOSE AND ACTIONS REQUESTED OF COUNCIL: AREDAY 2007 requests $1,000.00 TOSV sponsorship contribution to the 4th annual American Renewable Energy Day in Aspen, CO on August 24th and 25th. Governor Bitter Ritter and Denver Mayor John Hickenlooper will join other renewable energy experts and deliver keynote speeches at the Wheeler Opera House on Friday afternoon. Many City, County, for profit and non profit companies and organizations will table on Sat. the 25th along Wagner Park and present to the public energy efficient and renewable energy technologies in efforts to raise awareness to reduce CO2 in the atmosphere and fight global warming. We ask for an increase in sponsorship funding over 2006 funding levels in order to help defray costs of added activities and speaker series. Please see our website for full description: www.areday.net The Town of Snowmass Village is encouraged to table along with other AREDAY sponsors including the City of Aspen, CORE, Pitkin County, RFTA and others educating the public to what local governments and agencies are doing to reduce their carbon footprint. Thank you, Chip Comins Executive Producer 970) 948 9929 Jackie Francis Co-producer MEMORANDUM TO: Snowmass Village Town Council FROM: Marketing DATE: July 23, 2007 SUBJECT: Marketing Brand Mark STAFF: Susan Hamley PROPOSED NEW SNOWMASS VILLAGE (THE RESORT) MARKETING BRAND MARK COLLABORATIVE BRAND MARKETING PARTNERS Town of Snowmass Village Related WestPac Aspen/Snowmass Skiing Company OBJECTIVES Reexamine the Snowmass Village brand to identify and build a strong identity that will provide differentiation and competitive advantage for the future. Recognize a unified brand identity is key to better coordination of marketing efforts, which is key to competing more effectively and with larger, better- funded marketing efforts. Partner collaboration delivers greater share of voice in the marketplace to compete more effectively and efficiently in national and international efforts. Examine the Snowmass brand from multiple perspectives, considering both seasons: Overall Resort Brand Identity Social/FIT Guests Group/Meeting Guests Real Estate Prospects Community Determine the common brand associations held by all stakeholders and desired by various target audiences. Understand the individual goals of partners with interest in a strong future for Snowmass: Town of Snowmass Village Aspen/Snowmass Skiing Company o Related WestPac Other Developers Local Businesses(Particularly Lodges) Community Align the strategies of Snowmass Village partners under a single umbrella brand identity that: Represents the future brand image of Snowmass in the minds of all stakeholders; Represents the interests of all partners; Is cohesive in its usage; and Allows each partner to maintain individuality towards achievement of their unique, specific goals. COMMITTEE GOAL: Adopt a common brand identifier/mark for Snowmass overall. BRAND MARK DEVELOPMENT AGREEMENT Simple is better. Strong lines and letters show up better than thin ones, and clean, simple logos reduce and enlarge much better than complicated ones. The "stylized aspen leaf" should be incorporated to maintain the Aspen/Snowmass brand synergies and further power of a dual resort push. The brand mark should say "something is different, new, better, bolder" than the Snowmass Village you already love. Carry it through collateral, website, signage, et al. Develop a style guide to make sure everyone uses it consistently, i.e. exact colors, typefaces, and design specifications. Think about how it will be used and disseminated - print, embroidery, signage, and so on; test its clarity for different applications. CONSIDERATIONS This is a marketing brand mark for the resort, not a brand mark for the community which is a town called Snowmass Village. Recognizing the resort's current inclusion of the community connection, considerations include: SNOWMASS COLORADO SNOWMASS VILLAGE(COLORADO) Says something is new, Doesn't say something is new, different, take a look at us now! different, take a look at us now. Evokes something larger, Evokes the quaintness, greater than a small Village. friendliness of a small Village hosting a big resort and mountain. The majority of guests AND Has a strong connection with the locals say Snowmass now, not community. Snowmass Village; simple & direct. Is a zip code down the road; Power in the mother website, potential confusion with www.snowmassvillage.com; geography; road signage (some www.snowmass.com is owned by out of our control, i.e. Pitkin ski.com (less direct biz, more County) is already confusing. competitive leakage). Always use ASPENCJ)SNOWMASS anchor in text. In either case, COLORADO in a brand mark used outside the Valley conjures up an image of a mountain town; without Colorado, there's no sense of place or purpose. Whether Snowmass or Snowmass Village, if the Board adopts the new look with the diamond containing the stylized aspen leaf, replacing the existing logo would require an expense to reprint permanent items - at once or through time. VALUE OF A STRONG SINGULAR BRAND A brand is a set of strong associations people have with a product, place or service. They exist in peoples' minds- not in the product, place or service. These associations are expectations people have for our resort; they are a reflection of our brand personality and attributes. They need to be carried out in everything we all do for greatest success, from marketing to product delivery to guest services and in the way all of us speak about Snowmass every day. COMMITTEE GOAL: Develop an Integrated plan that reviews and builds on existing strategic work with consideration to immediate, two-year and long-term MEMORANDUM TO: Snowmass Village Town Council FROM: Hunt Walker DATE: July 23, 2007 SUBJECT: Gym Design-Final Review Staff: Hunt Walker I.PURPOSE AND ACTIONS REQUESTED OF COUNCIL: To approve the Gym design as depicted in the attached design. II. BACKGROUND At the May 7, 2007 Council Meeting the Council approved a motion to add an additional $1,839,035 of Rett Fund dollars to the Gym project. The total cost for the Gym expansion, as presented on May 7, is $3,257,315 including both soft and hard costs. The additional funding allowed Staff to build a Gym that could accommodate a junior high school size basketball court, a climbing wall, and a separate aerobics room on the upper level. Council directed Staff to bring the Gym design back to Council for final review before moving forward with the construction phase of the project. Tony Major, Hagman Architects, will present the gym design through a PowerPoint presentation on Monday. III. OPTIONS 1) Approve the Gym design as shown in the PowerPoint presentation. 2) Approve the Gym design with modifications. 3) Stop the project and redesign the Gym. IV. STAFF RECOMMENDATION: Staff recommends Option #1: approve the Gym design as shown in the PowerPoint presentation. Lo- cZ- L uoiI' eluasaad pounoo uoilippy wniseuwAg aaluao u011eaaoau abetlIA SsewmOUS 10 uMol THE FOLLOWING IMAGES ARE THE BEST COPY AVAILABLE AT TIME OF SCANNING x` s A i i v 3 k k x^x##M i Cr`;K v IJA MamMumma 1 hya "$ N - Y rc • ON- iT ue1d juawdoIanaa a} ig 4UoN Aylane NleM, pl apwiup X04 taa+ J yqu90l Ww+ Ow WP¢ o pnW+ lsnp y4M axy uuq bq. 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L TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: HUNT WALKER, ACTING TOWN MANGER SUBJECT: MANAGER'S REPORT DATE: July 23, 2007 Second Homeowners Advisory Board Rhonda Coxon We the 2nd Homeowners Advisory Board recommend to the Town Council that Council require Related West Pack to present all proposed changes for Base Village at one time before any decisions are made to approve amendments to the Base Village PUD. Furthermore, the 2nd Homeowners Advisory Board applauds Council's decision to review the Town's Comprehensive Plan and looks forward to actively participating in the review as representatives of the second homeowner community. Motion was made by Bob Sirkus and seconded by John Barrett and passed 4-0. Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 r I, Independence Day Town Hall Closed 8 9 10 11 12 13 14 Town Council Meeting 4:00 p.m. 15 16 17 18 19 20 21 EOTC Meeting 4:00 p.m. TOSV Council Chambers 22 23 24 25 26 27 28 Town Council Meeting 4:00 p.m. 29 30 31 Full Moon Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 Town Council Meeting 4:00 p.m. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Town Council Meeting 4:00 p.m. 26 27 28 29 30 31 4 Full Moon TOWMOF REC-° July 19, 2007 Open letter to the Snowmass Village Town Council From: Jenny Cooper 0068 Creek Lane Wood Run I Subject: Possible noise ordinance amendment Three years ago a full time local resident and myself, myself being a 35 year part-time resident now spending about six months a year here, appeared before the council with a request that it consider adopting a lighting ordinance for the village. After being turned down by the council, albeit with the lone encouragement for us to go forward coming from then council member Merc Mercatouris, we formed the Dark Sky Committee and drew up a lighting ordinance of about eleven some pages ourselves. After much time and effort gathering petition signatures we were successful in grabbing the attention of the council,particularly when it became obvious that 95%of the community was strongly in favor ofthe ordinance. At the eleventh hour before the council, by state law, had to set a referendum date,they approached us with a few minor compromises that we willingly agreed with and then they quickly passed our ordinance into law. From the grateful comments I have heard over the last couple of years from those around the community that previously had been forced to endure an insensitive neighbors light intrusion,not to mention the energy savings and the improved overall quality of life for all (the stars did become brighter and clearer)we now feel gratified by our efforts....But, as hopefully I think we all can agree, this is no way to enact a needed ordinance and no one I'm sure, least ofall me, is interested in an encore performance. I now come calling on you a second time with what I consider a far more serious matter- noise pollution. Excessive noise impacts our community with negative psychological, physiological and economic effects. What had been tolerable for many of us in the past clearly crossed the line with the unveiling of the "upgraded"new sound systems by the town two weeks ago and by Blast the Mass this last weekend. Looking ahead to a summer of continued noise harassment(last summer there were 26 days of amplified noise taking away the option of us just vacating town during these events)I once again come to you asking you to do the right thing by amending the town's noise ordinance to include special events limitations. I know you have been made aware of the impact of these events through recent testimony and letters to the editor of the Sun over the last two weeks so I won't go into details here. The simple and only solution it seems to me is for the Council to adopt a noise ordinance similar to what has worked well for Aspen for the last few years. Doing so I feel would establish some control over a now out-of-control situation without jeopardizing the return of the events(with the possible exception of the Seminar of the Century and hopefully so- as far as I'm concerned). Also I can't stress strongly enough that I am very much in favor of the Thursday night concerts and other truly community based activities. There is a variance procedure in Aspen's ordinance to allow for greater decibel limits for these types of events if so needed.With the judicious use of the variance procedure I feel confident that we can balance community benefit as a whole with rational control of time limits, practice hour limitations and decibel limits drafted to protect nearby residents Lastly, I just want to say I think this noise ordinance issue may turn out to be nothing less than another defining moment in our Town's history. Do we strive to be in a class of resorts with Gstaad Switzerland,Aspen and Beaver Creek, where I am told they don't permit anything like the noisy mess we have created here, or do we aspire to something less ?Ifthe latter is your answer and no action is taken,then after 35 years looking forward to spending my retirement years in this-almost-perfect setting... I'll have no choice but to be out of here. But then again some of you may consider this not that bad a trade off....No Jenny Cooper buzzing around making trouble anymore. Thanks for your kind consideration of this matter. Sin ly, J y Cooper